Resolution 2024-### Page 1
RESOLUTION 2024-###
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO AUTHORIZING THE CITY MANAGER TO 1) PURCHASE TWO (2) 2024 DODGE DURANGO POLICE INTERCEPTOR VEHICLES AND FIVE (5) 2025 TOYOTA CAMRY HYBRID VEHICLES WITH EMERGENCY EQUIPMENT FOR A TOTAL COST NOT TO EXCEED $3 60,816, USING COMPETITIVELY BID COOPERATIVE CONTRACTS , 2) AUTHORIZE FUNDS
FOR THE PROPOSED VEHICLE PURCHASE TO BE ALLOCATED FROM THE ASSET & VEHICLE REPLACEMENT INTERNAL SERVICE FUND (140-2110-46300), AND 3)
SELL POLICE DEPARTMENT VEHICLES AS SURPLUS PROPERTY AT PUBLIC AUCTION PURSUANT TO SAN PABLO MUNICIPAL CODE SECTION 3.16.120, WITH REVENUE FUNDS RECEIVED TO BE CREDITED TO THE FISCAL YEAR 2024 -25 PD VEHICLE REPLACEMENT FUND ACCOUNT (102-2110-46300)
WHEREAS, this proposed action is not a project as defined by CEQA; WHEREAS, Improve Public Safety is one of the top City Council priorities listed in the FY 2023-25 City of San Pablo City Council Priority Workplan, effective May 1, 2023;
WHEREAS, the Police Department maintains a fleet of marked and unmarked emergency vehicles in continuous 24/7 operation, and needs marked and unmarked emergency vehicles for patrol and administrative use. The proposed vehicle purchase will replace seven (7) vehicles within the Police Department’s existing fleet due to age, mileage, and maintenance costs;
WHEREAS, the Police Department requests the City Council to authorize the City Manager to purchase two (2) 2024 Dodge Durango Police Interceptor vehicles from Elk Grove Auto in Elk Grove, CA and five (5) 2025 Toyota Camry Hybrids from Freeway Toyota in Hanford, CA for a total sum of $278,400, under the State of California Department of General Services contract 1- 22-23-10C and 1- 22-23-23E (Cooperative Purchasing Agreements). The State of California Contract 1- 22-23-10C and 1 -22-23-23E went into effect on May 1, 2022 and will expire on April 30, 2025; WHEREAS, San Pablo Municipal Code Section 3.16.110.E (Cooperative Purchasing) allows the City to forego a formal bid process for the purchase of equipment, materials, supplies and services, and buy said equipment directly from a vendor if the price is established by competitive bidding by another public jurisdiction. Staff requests approval to make such a purchase per the competitively-bid State contract identified above;
WHEREAS, the new vehicles will be outfitted with specialized police emergency equipment, including full decal and lettering for two (2) Dodge Durango vehicles designated as marked units. Priority 1 Public Safety Equipment, Inc. is the Police Department’s service provider for vehicle equipment installation and repair, and will outfit the new vehicles with
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emergency equipment for a total estimated cost of $80,738. The decal and lettering for marked units will be completed by ET Sign & Car Wrap at a total estimated cost of $1,678;
WHEREAS, the Police Department proposes designating Unit #822 (2002 Ford Crown Victoria), Unit #830 (2003 Ford Crown Victoria), Unit #845 (2007 Ford Crown Victoria), Unit #852 (2007 Ford Crown Victoria), Unit #853 (2008 Ford Crown Victoria), Unit #1402 (2014 Ford Explorer), and Unit #1403 (2014 Ford Explorer) in its existing fleet as surplus and disposing of the vehicles by auction. Due to age and condition, these vehicles have required extensive maintenance with repairs often costing more than their curren t value;
WHEREAS, the San Pablo Municipal Code Section 3.16.120A provides: “All using departments shall submit to the purchasing officer, at such times and in such form as he shall prescribe, reports showing all supplies and equipment which are no longer used or which have become obsolete or worn out. The purchasing officer shall have authority to exchange or trade in all such supplies, equipment and materials; to sell by public auction, sealed bid, or agreement with other public agencies; or sell by direct negotiated agreement, or on a consignment basis. In the event the purchasing officer determines that any such obsolete or surplus property has no salvage value, he may dispose of it as he deems advisable”;
WHEREAS, on June 26, 2024, staff presented this procurement and surplus property disposition request to the Public Safety Standing Committee (Councilmembers Pabon-Alvarado and Xavier). Upon completion of the presentation, the Committee recommended the request be forwarded to the City Council for its formal consideration and approval; and
WHEREAS, the total purchase cost of $360,816 will be made using funds from the Asset & Vehicle Replacement Reserve Account 140- 2110-46300. Any revenue funds received from the sale of the surplus vehicles will be credited to the FY 24/25 Vehicle Replacement Fund Account (102-2110-46300).
NOW, THEREFORE, BE IT RESOLVED that the foregoing recitations are true and correct, and are included herein by reference as findings.
BE IT FURTHER RESOLVED that the City Council of the City of San Pablo hereby authorizes the City Manager to do the following:
1. Purchase two (2) Dodge Durango Police Interceptor vehicles and five (5) Toyota Camry Hybrid vehicles with emergency equipment, for a total cost not to exceed $360,816, using competitively bid cooperative contracts;
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2. Fund the procurement of police vehicles with emergency equipment in the amount of $ 360,816 from the Asset & Vehicle Replacement Internal Service Fund (140-2110-46300); and
3. Designate Police Department vehicles 822, 830, 845, 852, 853, 1402, and 1403 as surplus and dispose of the vehicles by auction pursuant to San Pablo Municipal Code Section 3.16.120A, with revenue funds received to be credited to the FY 2024-25 PD Vehicle Replacement Fund account (102-2110-46300).
* * * * * * *
ADOPTED this 15
th day of July, 2024, by the following votes:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
ATTEST: APPROVED:
______________________ __________________
Dorothy Gantt, City Clerk Patricia Ponce, Mayor