Resolution 2024-1## Page 1
RESOLUTION 2024-1##
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO (1)
OBLIGATING THE REMAINDER OF AMERICAN RESCUE PLAN ACT (ARPA) FUNDS
FROM THE COMMUNITY SERVICES DEPARTMENT, RECREATION, SENIORS, AND PARATRANSIT DIVISION IN AN AMOUNT UP TO $412,000 TO BE SPENT OR OBLIGATED VIA CONTRACT SERVICES BY DECEMBER 31, 2026 ; AND (2)
AUTHORIZING THE CITY MANAGER TO EXECUTE A TWO -YEAR AGREEMENT
WITH THE SAN PABLO ECONOMIC DEVELOPMENT CORPORATION TO SUPPORT
AND SUSTAIN THE COLLEGE PREPARATION, WORKFORCE , DEVELOPMENT,
AND SAN PABLO SCHOLARSHIP PILOT PROGRAM
WHEREAS, Build a Healthy Community - Explore feasibility of developing a new college preparatory and workplace development program with analysis of future city-initiated funding mechanisms for eligible San Pablo students and Foster college and career readiness, education, youth leadership, and City/Contra Costa College/WCCUSD Partnerships (jointly with SPEDC) are City Council Priorities in the Fiscal Year 2023-2025 City Council Priority Workplan effective May 1, 2023;
WHEREAS, this proposed action is not a project as defined by CEQA;
WHEREAS, on March 11, 2021, H.R.1319 - American Rescue Plan Act (ARPA) of 2021 was enacted as federal law. The total ARPA allocation for the City of San Pablo was $7,413,467.00;
WHEREAS, on April 4, 2022, the City Council of City of San Pablo adopted Resolutions 2022-055 and 2022-056 allocating $760,000 of the City’s ARPA allocation to be expended for eligible Community Services Department programs and prioritized services, including the San Pablo Scholarship Pilot Program;
WHEREAS, of the $760,000 allocated to Community Service programs by Resolution 2022-056, $348,000 has been spent or obligated, leaving $412,500 yet to be obligated to fund eligible Community Services Department programs;
WHEREAS, on August 7, 2023, City Council adopted Resolution 2023- 122, authorizing the City Manager to issue individual $1,000 scholarships to eligible San Pablo residents/students, for a total amount not to exceed $300,000. To date, the C ity has successfully distributed 140 scholarships through the first two fiscal years;
WHEREAS, on January 16, 2024, City Council adopted Resolution 2024- 002, authorizing the City Manager to enter into a 3 year consulting agreement with Hatchuel Tabernik & Associates, Inc. (HTA) for the evaluation of the San Pablo Scholarship Pilot Program for an amount not to exceed $60,000;
WHEREAS, after adoption of the specified Resolutions, the US Treasury has implemented revised federal guidelines for all ARPA -funded initiatives. The updated guidelines stipulate that the city must formally commit remaining funds for expenditure via
Resolution 2024-1## Page 2
contractual services by Resolution before December 31, 2024, to support ARPA program expenditures through December 31, 2026;
WHEREAS, the total number of scholarships will not be determined until the final year and City staff will return with a comprehensive report capturing all details before the end of the 2026/27 fiscal year;
WHEREAS, the Scholarship Pilot Program (Program) will be jointly administered by the City of San Pablo (City) Community Services Department’s Youth, School, and Community Partnerships Division (YSCP) and the San Pablo Economic Development Corporation (SPEDC). City will provide total remaining scholarship and administrative service funding of approximately $412 ,000 to SPEDC, to which SPEDC will assign a specific expense class to assure compliance with all applicable federal usage and reporting requirements and ensure funds are exclusively used f or the Program. SPEDC will manage the direct and indirect costs of the Program in strict compliance with the requirements of the Certification of Use of ARPA Funds by Sub-recipient. SPEDC’s total administrative fee shall not exceed 10 percent;
WHEREAS, SPEDC will return any remaining funds if funds are not disbursed and/or expended by December 31, 2026, SPEDC shall provide annual reports to the City, including full accounting of its direct and indirect costs of grant administration; and
WHEREAS, on October 1, 2024, this item came before the Community Services Standing Committee (Cruz/Pineda) where it received unanimous support to bring the item forward to a future City Council meeting for formal consideration.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Pablo hereby obligates and commits up to $460,000 in contract services from ARPA funds under Fund 120 to the San Pablo Economic Development Corporation to support and sustain the College Preparation, Workforce Development, and San Pablo Scholarship Pilot Program, to be expended by December 31, 2026;
BE IT FURTHER RESOLVED that the City Manager is hereby authorized to execute a two-year agreement with the San Pablo Ec onomic Development Corporation to support and sustain the College Preparation, Workforce, Development. and San Pablo Scholarship Pilot Program, in a form to be approved by the City Attorney that does not substantially alter the City’s rights or responsibilities from that set forth in the at tached draft agreement.
BE IT FURTHER RESOLVED tha t the foregoing recitations are true and correct, and are included herein by reference as findings.
Resolution 2024-1## Page 3
* * * * *
ADOPTED this 21st day of October, 2024, by the following votes:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
ATTEST: APPROVED:
_____________________________ _______________________________ Dorothy Gantt, City Clerk Patricia Ponce, Mayor