Resolution 2024-### Page 1
RESOLUTION 2024-###
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO AUTHORIZING
THE CITY MANAGER TO EXECUTE AN AMENDMENT TO INCREASE
COMPENSATION BY $ 83,320 FOR FISCAL YEAR 2023/24 FOR SERVICES RENDERED IN FISCAL YEAR 2023/24, AND UP TO AN ADDITIONAL $100,000 PER FISCAL YEAR FOR FISCAL YEAR 2024/25 THROUGH FISCAL YEAR 2027/28, FOR A TOTAL AMOUNT NOT TO EXCEED OF $1,333,320 FOR THE ON-CALL ELECTRICIAN
MAINTENANCE AND TRADE SERVICES AGREEMENT BETWEEN THE CITY OF SAN PABLO AND DC ELECTRIC GROUP, INC.
WHEREAS, as part of its operations, the City of San Pablo engages with different service providers to help with its day-to-day operations;
WHEREAS, the Public Works Department has entered into “on-call” contracts with a variety of service providers for maintenance and trade services for both capital and operational needs;
WHEREAS, on -call contracts expedite work by having a number of service providers already under contract and ready to perform work required, which enables the City to utilize such services more efficiently;
WHEREAS, on June 20, 2023, through Resolution 2023- 101, the City Council awarded an o n-call Maintenance and Trade Services Agreement to DC Electric Group, Inc. (DC Electric) to provide electrician services;
WHEREAS, on December 18, 2023, through Resolution 2023-174, the City Council authorized the City Manager to execute a First Amendment to the Agreement with DC Electric for an additional amount not to ex ceed $100,000 for services rendered in Fiscal Year 2023/24, for a total authorization not to exceed $850,000;
WHEREAS, the City budgeted $250,000 for DC Electric to provide electrician services during Fiscal Year 2023/24, however, due to unforeseen traffic incidents resulting in an increased number of traffic signal replacements and maintenance, and streetlight replacements, actual expenditures incurred and paid were $333,320;
WHEREAS, due to safety concerns and to limit the City’s liability, Public Works staff directed DC Electric to proceed with emergency electrician services prior to executing an amendment;
WHEREAS, due to continuing vehicular incidents and damage to traffic signals and equipment, and streetlight replacements, staff recommends the City Council authorize the City Manager to execute a Second Amendment to increase compensation by $83,320 for Fiscal Year 2023/24 for services rendered in Fiscal Year 2023/24, and up to an additional $100,000 for on- call electrician services in Fiscal Year 2024/25 through Fiscal Year
Resolution 2024-### Page 2
2027/28, for a compensation under this contract as amended not to exceed $1,333,320.
WHEREAS, the Agreement does not guarantee that any or all of the authorized not to exceed amount will actually be expended and work will be approved only if adequate Capital Improvement Budget funds or Public Works Operating Budget funds exist to cover the cost.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the C ity of San Pablo hereby authorizes the City Manager to execute a Second Amendment to the Agreement with DC Electric Group, Inc., in a form to be approved by the City Attorney that does not substantially alter the City’s rights or responsibilities from thos e set forth in the attached draft amendment, for On-call Electrician Maintenance and Trade Services for an additional amount not to exceed $83,320 for Fiscal Year 2023/24 for services rendered in Fiscal Year 2023/24, and up to an additional $100,000 per fiscal year for Fiscal Year 2024/25 through Fiscal Year 2027/28, for a total authorization not to exceed amount of $1,333,320; and
BE IT FURTHER RESOLVED that the City Council of the City of San Pablo hereby finds that the foregoing recitations are true and correct and are included herein by reference as findings.
**********
ADOPTED this 18
th day of November 2024, by the following votes:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
ATTEST: APPROVED:
_ _____ _ __
Dorothy Gantt, City Clerk Patricia Ponce, Mayor