Solid Waste Collection Agreement
Amanda Booth
November 18, 2024
Two Types of Solid Waste Agreements
Collection Agreement
• Involves the curbside (or on-
property) collection of solid waste
material.
Post-Collection Agreement
• Involves the processing of solid
waste material after collection.
Agreement Background
Collection Agreement Post-Collection Agreement
Governing Authority City of San Pablo RecycleMore JPA
Organization Awarded
Agreement
Richmond Sanitary
Services/Republic Services
Richmond Sanitary
Services/Republic Services
Other involved Entities None Member Agencies:
Cities of Richmond, El Cerrito,
Hercules, Pinole and parts of
Unincorporated Contra Costa
County
Commencement Year 1986 2013
Number of
Amendments
7 0
Termination Date June 30, 2025 June 30, 2025
Length of Agreement at
Termination
39 years 11 years
Timeline
TASK DATE
MOU for the development of a joint RFP Jul 2023
Richmond and San Pablo City Council’s approve MOU Sep 2023 Prepare RFP Package Aug - Sep 2023
Release RFP for Collection Services & Agreement Jan 2024 Proposals Due Mar 15, 2024
Evaluations, Interviews and Negotiations Apr-Oct 2024
Public Safety Standing Committee Presentation and Recommendation Oct 23, 2024 Finalize Agreement and Present Recommendation to City Councils Nov 18, 2024 Prop 218 Process Nov 2024 – Jan 2025
New Contract Begins July 1, 2025
General Terms and Conditions
15-year term with
2 optional 5-year
extensions
Wholly updated
form of modern
agreement
Preserve current
programs and
services
Provide new and
enhanced
programs and
services
Deliver waste to
locations in West
County TBD
Annual rate
adjustments at
CPI-WST with 5%
cap (w/ roll over)
New and Enhanced Major Services
Customer Benefits
• Bulky waste collection for multi-family
dwellings
• All Electric (ZEV) side-loading garbage
vehicles for all residential and some
commercial customers
• Additional large item pickup for single-
family dwellings (3 total)
• Expansion of Mini-Dumpster Day program
• Expansion of Dump Voucher Program
• Holiday tree collection
• Move-in/Out Collection service
New and Enhanced Minor Services
Other Customer Benefits
• Additional Recycling or Organics cart at
no cost
• Free carry-out services for those with
disabilities
• Low Income Discount program (-$5)
• Allowance for shared service for small
businesses
• Kitchen top compost pail on request
• 1 x Replacement of lost or stolen cart
• 1 x exchange of cart once every 5 years
Environmental Benefits
• Enhanced outreach, education,
and reporting
• Newsletters with information about
solid waste and recycling
• Better/increased signage to
reduce contamination
City Benefits/Services
• $150,000 reimbursement for RFP
process
• Bulky item service for City Facilities
• Illegal dumping removal assistance
• Additional bins for large City clean-
ups
• Collection at all City facilities and
events at no cost
• $15,000 annually towards SP
Community Foundation Grant
Program
• Disaster debris flexibility
• SB 1383 required services
• New State laws required services
• Liquidated Damages
Rates & Analysis
Phased in rate increase to minimize impacts on residents and business owners.
▪ All services listed
▪ Rate effective on July 1, 2025- No Collection increase until 2027 ▪ Use of one-time RecycleMore revenues to reduce rates in the initial 18-months ($243,000)
▪ These are restricted-Prop. 218 funds that can only be administered and applied to solid waste and recycling related costs.
▪ Phase in of increased franchise fee from 10% to15%
▪ 10% year 1 (2025/26)
▪ 12.5% year 2 (2027)
▪ 15% year 3 (2028)
New Agreement Collection Rates 2025-2028
Container
Size 1-Jan-24 1-Jul-25 1-Jan-27 1-Jan-28
20-gal $23.49 $29.41 $32.50 $35.00
32-gal $25.41 $31.66 $34.99 $37.68
64-gal $50.14 $60.57 $66.93 $72.08
96-gal $75.12 $89.76 $99.20 $106.83
1-cy $227.55 $288.49 $316.68 $341.04
Estimated Annual Change in Monthly
Collection Rates 2025-2028
Container
Size 1-Jul-25 1-Jan-27 1-Jan-28
20-gal $5.92 $3.09 $2.50
32-gal $6.25 $3.33 $2.69
64-gal $10.43 $6.36 $5.15
96-gal $14.64 $9.44 $7.64
1-cy $60.94 $28.19 $24.36
Total Solid Waste Rates: Caveats
• Collection and estimated Post-Collection Rates
– Based on RecycleMore adopted 2025 Post-Collection
Rates
– Assumed 5% annual increase in Post-Collection rates 2026- 2028
• New Collection Agreement Rate effective on July 1,
2025
New Estimated Solid Waste Rates
(Inclusive of Collection and Post-Collection Rates)
Containe
r Size 1-Jan-24 1-Jan-25 1-Jul-25 1-Jan-26 1-Jan-27 1-Jan-28 20-gal $ 30.86 $ 31.76 $ 37.36 $ 37.76 $ 41.27 $ 44.21 32-gal $ 38.34 $ 39.45 $ 45.60 $ 46.30 $ 50.36 $ 53.82 64-gal $ 74.17 $ 76.32 $ 86.48 $ 87.78 $ 95.50 $ 102.08 96-gal $ 111.19 $ 114.42 $ 128.66 $ 130.61 $ 142.09 $ 151.86 1-cy $ 278.55 $ 286.03 $ 342.73 $ 345.44 $ 376.48 $ 403.83 Estimated Annual Change in Monthly Solid Waste Rates
(Inclusive of Collection and Post-Collection Rates)
Container
Size 1-Jan-25 1-Jul-25 1-Jan-26 1-Jan-27 1-Jan-28
20-gal $ 0.90 $ 5.60 $ 0.40 $ 3.51 $ 2.94 32-gal $ 1.11 $ 6.15 $ 0.70 $ 4.06 $ 3.46 64-gal $ 2.15 $ 10.16 $ 1.30 $ 7.72 $ 6.58 96-gal $ 3.23 $ 14.24 $ 1.95 $ 11.48 $ 9.78 1-cy $ 7.48 $ 56.70 $ 2.71 $ 31.04 $ 27.35 Community Comparison - Residential
City 20-Gallon 32-Gallon 64-Gallon 96-Gallon
Pleasant Hill $ 33.31 $ 38.31 $ 51.75 $ 76.98 Martinez $ 31.06 $ 44.50 $ 54.67 $ 104.15 Benicia $ 38.61 $ 45.38 $ 56.43 $ 77.36 San Pablo (New) $ 37.76 $ 46.30 $ 87.78 $ 130.61 Pinole* $ 38.97 $ 47.23 $ 84.23 $ 122.54 Richmond* $ 38.90 $ 47.66 $ 90.25 $ 134.13 Vallejo N/A $ 50.00 $ 81.11 $ 112.23
Hercules* $ 42.80 $ 50.90 $ 89.92 $ 130.21 Concord N/A $ 53.18 $ 71.91 $ 88.18
Oakland $ 57.07 $ 64.79 $ 114.30 $ 171.76 Berkeley $ 51.30 $ 67.66 $ 93.60 $ 112.47 Albany $ 62.93 $ 70.46 $ 121.78 $ 173.07 El Cerrito $ 55.00 $ 72.00 $ 142.96 N/A Community Comparison - Residential
Community Comparison - Commercial
City 1 Cubic Yard
Berkeley $ 187.50
Martinez $ 230.63
Pleasant Hill $ 276.97
Albany $ 280.72
Richmond* $ 312.70
Oakland $ 316.54
Pinole* $ 339.34
San Pablo (New) $ 345.44
Hercules* $ 359.39
Vallejo $ 453.68
El Cerrito $ 499.63
$0
$100
$200
$300
$400
$500
Franchise Fee Study
• In 2024 a Franchise Fee Study was completed to
analyze:
– The City’s costs for performing regulatory compliance, enforcement, solid waste collection, and contract
administration.
– The results of the study determined:
• The City’s current and projected franchise fee revenues do not exceed the City’s reasonable costs charges.
• The recommendation to adjust the franchise fee from 10% to 15% of collection service revenues is supported by the results of the Study.
Annual Franchise Fee Revenues
Current 2025 2027 2028
10% 10% 12.50% 15%
$ 575,000 $ 650,000 $ 910,000 $ 1,180,000 Next Steps and Prop 218
• New rates to take effect July 1, 2025
• Legal Protections
• Outreach and education to customers
• Notice mailed to ratepayers a minimum of 45 days prior to scheduled property protest public hearing
• Public Hearing and Majority Property Protest
– Council shall consider protests against the proposed rates at public hearing – If written protests are submitted by a majority of ratepayers, Council cannot approve the new rates
20 Prop 218/Property Protest Hearing Timeline
1. Council Approval of Prop. 218 November 18th
2. Finalize Prop 218 Notices November 25th
3. Mail Prop 218 Notices December 6th
4. Conduct Public Hearing January 21st
21 Standing Committee Consideration:
Public Safety Standing Committee received presentation
on October 23, 2024.
1. Recommended staff to finalize the Collection Agreement for formal Council approval on November 18th
2. Recommended City Council proceeds with the Prop. 218 protest hearing process.
Questions?