Resolution 2024-### Page 1
RESOLUTION 2024-###
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO (1) AUTHORIZING
THE CITY MANAGER TO EXECUTE AN EQUIPMENT LEASE-P URCHASE AGREEMENT WITH MOTOROLA SOLUTIONS FOR THE PURCHASE OF 61 APX 6000 PORTABLE RADIOS AND 49 APX 6500 MOBILE RADIOS; (2) AUTHORIZING THE APPROPRIATION OF $ 343,363 FROM THE FY 2024- 25 ISF FUND -140 FOR THE INITIAL DOWN PAYMENT; (3) AUTHORIZING THE CITY MANAGER TO EXECUTE
OTHER AGREEMENTS AND DOCUM ENTS NECESSARY TO EFFECTUATE A SEVEN-YEAR LEASE FINANCING ARRANGEMENT (FY 2025- 26 THROUGH FY 2031-32) WITH AN ANNUAL P AYMENT NOT TO EXCEED $ 59,922, FUNDED BY THE MULTI-DEPARTMENTAL EXPENSE ACCOUNT, AND AT A TOTAL COST OF $762,817; AND (4) AUTHORIZING THE CITY MANAGER TO SELL POLICE DEPARTME NT MOTOROLA BN APX 6000 /6500 RADIOS AS SURPLUS PROPERTY AT PUBLIC AUCTION PURSUANT TO SAN PABLO MUNICIPAL CODE SECTION 3.16.12 WHEREAS, Improve Public Safety is one of the top City Council priorities listed in the FY 2023-25 City of San Pablo City Council Priority Workplan, effective May 1, 2023;
WHEREAS, the San Pablo Police Department is a member agency of the East Bay Regional Communications System Authority (EBRCSA), a Joint Powers Authority formed on September 11, 2007;
WHEREAS, EBRCSA provides interoperable communications across public agencies in Contra Costa and Alameda Counties using Motorola technology;
WHEREAS, t he Police Department seeks to replace its Motorola BN APX 6000 portable radios and Motorola BN APX 6500 mobile radios, which were primarily purchased in 201 0-2011 and have exceeded their five- year life expectancy. Motorola no longer supports these models, necessitating replacement;
WHEREAS, t he new radios will be procured via a municipal lease- purchase agreement with Motorola Solutions. The proposed lease arrangement includes an initial down payment in FY 2024-25 and seven annual payments through FY 2031-32:
Event Date Amount # Payments Period End Date
Down Payment 01/01/25 $343,363 1
Yearly Payment 01/01/26 $59,922 7 Annual 01/01/32
WHEREAS, Under San Pablo Municipal Code Section 3.16.110, the proposed agreement is exempt from formal bidding requirements due to:
Resolution 2024-### Page 2
1. The specialized nature of the equipment and services, including installation, training, and maintenance, provided exclusively by Motorola Solutions; and
2. The sole-source vendor designation of Motorola Solutions for equipment compatible with the City’s existing public safety communications technology infrastructure.
WHEREAS, this procurement aligns with the six -year service agreement between EBRCSA and Motorola Solutions established on September 29, 2023; WHEREAS, The Police Department proposes designating the identified Motorola BN APX 6000/6500 radios (listed on Exhibit A to this Resolution ) as surplus and disposing of the radios by auction pursuant to San Pablo Municipal Code S ection 3.16.120, which states:
“All using departments shall submit to the purchasing officer, at such times and in such form as he shall prescribe, reports showing all supplies and equipment which are no longer used or which have become obsolete or worn out. The purchasing officer shall have authority to exchange or trade in all such supplies, equipment and materials; to sell by public auction, sealed bid, or agreement with other public agencies; or sell by direct negotiated agreement, or on a consignment basis. In the event the purchasing officer determines that any such obsolete or surplus property has no salvage value, he may dispose of it as he deems advisable”; and
WHEREAS, the total cost of the Motorola Solutions Municipal Lease Purchase agreement is $841,925. Funding would be recorded as follows:
Transaction Fund Date Amount
Down Payment 140-2110-46300 01/01/2025 $343,363
Annual Payment 100-1430-46300 01/01/2026 $59,922
Annual Payment 100-1430-46300 01/01/2027 $59,922
Annual Payment 100-1430-46300 01/01/2028 $59,922
Annual Payment 100-1430-46300 01/01/2029 $59,922
Annual Payment 100-1430-46300 01/01/2030 $59,922
Annual Payment 100-1430-46300 01/01/2031 $59,922
Annual Payment 100-1430-46300 01/01/2032 $59,922
Total $762,817
WHEREAS, Any revenue funds received from the sale of the Police Department’s surplus Motorola Radios will be credited to the City’s General Fund.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Pablo hereby authorizes:
Resolution 2024-### Page 3
1. The City Manager to execute an Equipment Lease-Purchase Agreement with Motorola Solutions for the purchase of 61 APX 6000 portable radios and 49 APX 6500 mobile radios;
2. The appropriation of $343,363 from the FY 2024-25 ISF FUND-140 for the initial down payment;
3. The City Manager to execute other agreements and documents necessary to effectuate a seven-year lease financing arrangement (FY 2025-26 through FY 2031-32) with an annual payment not to exceed $59,922, funded by the Multi-Departmental Expense Account, and at a total cost of $762,817; and
4. The City Manager to sell Police Department Motorola BN APX 6000/6500 radios (set forth on Exhibit A to this Resolution) as surplus property at public auction pursuant to San Pablo Municipal Code Section 3.16.12.
BE IT FURTHER RESOLVED that the foregoing recitations are true and correct and are included herein by reference as findings:
* * * * * * *
ADOPTED this 9th day of December, 2024, by the following votes:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
ATTEST: APPROVED:
________________________ _______________________
Dorothy Gantt, City Clerk Patricia Ponce, Mayor