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TYPE OF ACTION
U.S. ENVIRONMENTAL
PROTECTION AGENCY MAILING DATE
ACH#PAYMENT METHOD:
PROGRAM CODE:
DATE OF AWARDMODIFICATION NUMBER:
GRANT NUMBER (FAIN): 97T23001
90655ASAP
0 12/11/2024
New 12/16/2024
Grant Agreement
W9
RECIPIENT TYPE: Send Payment Request to:
RECIPIENT:
EIN:
PAYEE:
Municipal
SAN PABLO, CA 94806-3703
CITY MGRS. OFFICE SAN PABLO
94-6000423
1000 Gateway Avenue
Contact EPA RTPFC at: [email protected]
1000 Gateway Avenue
CITY MGRS. OFFICE SAN PABLO
SAN PABLO, CA 94806-3703
PROJECT MANAGER EPA PROJECT OFFICER EPA GRANT SPECIALIST Amanda Booth
1000 Gateway Avenue
SAN PABLO, CA 94806
[email protected]:
510-215-3066Phone:
Michael Beakes
75 Hawthorne Street, WTR-1
San Francisco, CA 94105
[email protected]:
415-972-3565Phone:
Danielle Tucker
Grants Branch, MSD-6
75 Hawthorne Street
San Francisco, CA 94105
[email protected]:
415-972-3871Phone:
PROJECT TITLE AND DESCRIPTION
San Francisco Bay Water Quality Improvement Fund
See Attachment 1 for project description.
BUDGET PERIOD PROJECT PERIOD TOTAL BUDGET PERIOD COST TOTAL PROJECT PERIOD COST 01/01/2025 - 12/30/2029 01/01/2025 - 12/30/2029 $ 10,666,667.00 $ 10,666,667.00
NOTICE OF AWARD
Based on your Application dated 09/09/2024 including all modifications and amendments, the United States acting by and through the US Environmental Protection Agency (EPA) hereby awards $ 8,000,000.00. EPA agrees to cost-share 75.00% of all approved budget period costs incurred, up to and not exceeding total federal funding of $ 8,000,000.00. Recipient's signature is not required on this agreement. The recipient demonstrates its commitment to carry out this award by either: 1) drawing down funds within 21 days after the EPA award or amendment mailing date; or 2) not filing a notice of disagreement with the award terms and conditions within 21 days after the EPA award or amendment mailing date. If the recipient disagrees with the terms and conditions specified in this award, the authorized representative of the recipient must furnish a notice of disagreement to the EPA Award Official within 21 days after the EPA award or amendment mailing date. In case of disagreement, and until the disagreement is resolved, the recipient should not draw down on the funds provided by this award/amendment, and any costs incurred by the recipient are at its own risk. This agreement is subject to applicable EPA regulatory and statutory provisions, all terms and conditions of this agreement and any attachments.
ISSUING OFFICE (GRANTS MANAGEMENT OFFICE) AWARD APPROVAL OFFICE
ORGANIZATION / ADDRESSORGANIZATION / ADDRESS
U.S. EPA, Region 9, U.S. EPA, Region 9 Grants Branch, MSD-6 75 Hawthorne Street
San Francisco, CA 94105
U.S. EPA, Region 9, Water Division, WTR-1
R9 - Region 9
75 Hawthorne Street
San Francisco, CA 94105
THE UNITED STATES OF AMERICA BY THE U.S. ENVIRONMENTAL PROTECTION AGENCY DATEDigital signature applied by EPA Award Official Carolyn Truong - Grants Management Officer 12/11/2024
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EPA Funding Information
FUNDS FORMER AWARD THIS ACTION AMENDED TOTAL
EPA Amount This Action $ 0 $ 8,000,000 $ 8,000,000
EPA In-Kind Amount $ 0 $ 0 $ 0
Unexpended Prior Year Balance $ 0 $ 0 $ 0
Other Federal Funds $ 0 $ 0 $ 0
Recipient Contribution $ 0 $ 0 $ 0
State Contribution $ 0 $ 0 $ 0
Local Contribution $ 0 $ 0 $ 0
Other Contribution $ 0 $ 2,666,667 $ 2,666,667
Allowable Project Cost $ 0 $ 10,666,667 $ 10,666,667
Assistance Program (CFDA) Statutory Authority Regulatory Authority
66.126 - Geographic Programs - San Francisco Bay
Water Quality Improvement Fund
Clean Water Act: Sec. 125 2 CFR 200, 2 CFR 1500 and 40 CFR 33 Fiscal
Site Name Req No FY Approp.
Code
Budget
Organization PRC Object
Class Site/Project Cost
Organization
Obligation /
Deobligation
$ 8,000,000--4158000BK409L2B24252509W32002-
$ 8,000,000
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Budget Summary Page
Table A - Object Class Category
(Non-Construction)
Total Approved Allowable
Budget Period Cost
1. Personnel $ 120,993
2. Fringe Benefits $ 36,298
3. Travel $ 0
4. Equipment $ 0
5. Supplies $ 0
6. Contractual $ 10,493,647
7. Construction $ 0
8. Other $ 0
9. Total Direct Charges $ 10,650,938
10. Indirect Costs: 0.00 % Base See terms and conditions $ 15,729
11. Total (Share: Recipient ______ % Federal ______ %) $ 10,666,66725.00 75.00
12. Total Approved Assistance Amount $ 8,000,000
13. Program Income $ 0
14. Total EPA Amount Awarded This Action $ 8,000,000
15. Total EPA Amount Awarded To Date $ 8,000,000
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Attachment 1 - Project Description
The purpose of the PCBs TMDL Special Studies and Implementation Project is to support protection and restoration of the San Francisco Bay. This project will continue and expand implementation of the San Francisco Bay polychlorinated biphenyls (PCBs) total maximum daily load (TMDL). PCBs and other sediment-bound pollutants are found in San Francisco Bay water, sediments, and biota. Concentrations of PCBs in certain fish exceed target levels and may pose a health risk to people who consume fish caught in the Bay. As a result, the California Office of Environmental Health Hazard Assessment issued an advisory on the consumption of fish from the Bay. Of particular concern were subsistence fishing communities, often in underserved and minority neighborhoods, which were taken into account when the Bay was designated as impaired on the Clean Water Act 303(d) list due to PCBs. In response, the San Francisco Bay Regional Water Quality Control Board (Water Board) finalized a comprehensive TMDL program in 2011 to identify and control sources of PCBs in the Bay and restore water quality. The anticipated funded activities of the PCBs TMDL Studies and Implementation Project will help reduce harm to the Bay’s aquatic ecosystems, improve the recovery time of the Bay, and in doing so make the Bay fishable for subsistence populations and underserved communities.
This assistance agreement provides full federal funding in the amount of $8,000,000.00.The PCBs TMDL Special Studies and Implementation Project activities will focus in three primary areas including: 1) support ongoing PCBs monitoring in stormwater, urban sediments, and in tributaries to the San Francisco Bay, 2) implement 10 PCBs control programs including monitoring and assessment programs to quantify PCBs stormwater runoff loads and load reductions achieved through treatment, source control, and other actions, and 3) continued development of Geographic Information System (GIS) maps and databases to assist in identifying which watershed characteristics correlate well with land areas that contribute high, moderate, and low levels of PCBs to the Bay via stormwater runoff.Anticipated deliverables include: Establishment of four monitoring stations in collaboration with the RMP that will collect samples to evaluate the loads of PCBs entering the Bay from urban stormwater, technical reports that comprehensively assess the alternative monitoring methods, sampling and site investigations conducted, monitoring and mapping data, implementation plans, and potential management actions to support PCBs control programs. In addition, this project is expected to aid development of programs to assist agencies in addressing PCBs released from the property to the MS4, and stormwater treatment systems to address old industrial or moderate PCBs areas. The intended beneficiaries of this project are San Francisco Bay community members including subsistence fishing communities and underserved communities.No subawards are included in this assistance agreement.
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Administrative Conditions
General Terms and Conditions
The recipient agrees to comply with the current Environmental Protection Agency (EPA) general terms and conditions available at: https://www.epa.gov/grants/epa-general-terms-and-conditions-effective- october-1-2024-or-later
These terms and conditions are in addition to the assurances and certifications made as a part of the award and the terms, conditions, or restrictions cited throughout the award.
The EPA repository for the general terms and conditions by year can be found at: https://www.epa. gov/grants/grant-terms-and-conditions#general.
A. Federal Financial Reporting (FFR)
For awards with cumulative project and budget periods greater than 12 months, the recipient will submit an annual FFR (SF 425) covering the period from "project/budget period start date" to September 30 of each calendar year to the EPA Finance Center in Research Triangle Park, NC. The annual FFR will be submitted electronically to [email protected] no later than December 30 of the same calendar year. Find additional information at https://www.epa.gov/financial/grants. (Per 2 CFR § 200.344(b), the recipient must submit the Final FFR to [email protected] within 120 days after the end of the project period.)
B. Procurement
The recipient will ensure all procurement transactions will be conducted in a manner providing full and open competition consistent with 2 CFR § 200.319. In accordance with 2 CFR § 200.324, the recipient and subawardee(s) must perform a cost or price analysis in connection with applicable procurement actions, including contract modifications. State and Tribal government entities must follow procurement standards as outlined in 2 CFR § 200.317.
C. MBE/WBE Reporting, 40 CFR, Part 33, Subpart E (EPA Form 5700-52A) The recipient agrees to submit a “MBE/WBE Utilization Under Federal Grants and Cooperative Agreements” report (EPA Form 5700-52A) annually for the duration of the project period. The current EPA Form 5700-52A with instructions is located at https://www.epa.gov/grants/epa-grantee-forms This provision represents an approved exception from the MBE/WBE reporting requirements as described in 40 CFR Section 33.502.
Reporting is required for assistance agreements where funds are budgeted for procuring construction, equipment, services and supplies (including funds budgeted for direct procurement by the recipient or procurement under subawards or loans in the “Other” category) with a cumulative total that exceed the Simplified Acquisition Threshold (SAT) currently set at $250,000 (the dollar threshold will be automatically revised whenever the SAT is adjusted; See 2 CFR Section 200.1), including amendments and/or modifications. All procurement actions are reportable when reporting is required, not just the portion which exceeds the SAT.
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Recipients with expended and/or budgeted funds for procurement are required to report annually whether the planned procurements take place during the reporting period or not. If no budgeted procurements take place during the reporting period, the recipient should check the box in section 4A when completing the form.
When completing the annual report, recipients are instructed to check the box titled “annual” in section 1B of the form. For the final report, recipients are instructed to check the box indicated for the “Final Report (project completed)” in section 1B of the form.
The annual reports are due by October 30th of each calendar year and the final report is due within 120 days after the end of the project period, whichever comes first. The recipient will submit the MBE/WBE report(s) and/or questions to [email protected] and the EPA Grants Specialist identified on page 1 of the award document.
D. Non-Federal Third-Party Contributions
This award includes non-federal third party contributions. Third party contributions counting towards satisfying a cost sharing requirement must be verifiable from the recipient's records and its subgrantee (s). As applicable, these records must reflect how the value is placed on third party contributions. The value of third party contributions must be applicable to the period to which the cost sharing requirement apply (2 CFR § 200.306).
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Programmatic Conditions
a. Reporting Conditions
The recipient shall submit quarterly progress reports to the EPA Project Officer within 30 calendar days after the end of each Federal fiscal quarter (January 31, April 30, July 31, and October 31). The progress reports should include:
• a discussion of the activities conducted during the previous quarter (including a comparison of actual accomplishments with the anticipated outputs and outcomes specified in the workplan), • progress towards milestones,
• problems encountered with achieving outputs and outcomes, and their resolution, • activities planned for the next two quarters,
• a financial accounting of costs incurred during the reporting period, • cumulative project costs (EPA and match amounts) since the beginning of the project, by task, and • identification of any special EPA assistance needed, and an explanation of any cost overruns.
The recipient will notify the EPA Project Officer if something materially impairs their ability to complete the tasks and deliver the products, outputs and outcomes identified in the workplan.
Within 120 days of the end of the project period the recipient must email a final report documenting project activities over the entire project period and the recipient's achievements with respect to the project's purposes and objectives. The final report must be emailed to the EPA Project Officer. b. Grant Source Recognition
The recipient should publicly acknowledge the US EPA San Francisco Bay Water Quality Improvement Fund as the funding vehicle for the projects when the grantee is asked by public entities, federal agencies or state and local agencies about the projects and on-going results. c. Quality Assurance Plan
QUALITY ASSURANCE- Quality Assurance Project Plan
In accordance with 2 CFR 1500.11, the recipient must develop and implement quality assurance and quality control procedures, specifications and documentation that are sufficient to produce data of adequate quality to meet project objectives. Recipients implementing environmental programs within the scope of the assistance agreement must submit to the EPA Project Officer an approvable Quality Assurance Project Plan (QAPP) at least 60 days prior to the initiating of data collection or data compilation. The Quality Assurance Project Plan (QAPP) is the document that provides comprehensive details about the quality assurance, quality control, and technical activities that must be implemented to ensure that project objectives are met. Environmental programs include direct measurements or data generation, environmental modeling, compilation of date from literature or electronic media, and data supporting the design, construction, and operation of environmental technology.
The QAPP should be prepared in accordance with EPA QA/R-5: EPA Requirements for Quality Assurance Project Plans. No environmental data collection or data compilation may occur until the QAPP is approved by the EPA Project Officer and Quality Assurance Regional Manager. When the recipient is delegating the responsibility for an environmental data collection or data compilation activity to another organization, the EPA Regional Quality Assurance Manager may allow the recipient to review and approve that organization's QAPP. Additional information on these requirements can be found at the EPA Office of Grants and Debarment Web Site: https://www.epa.gov/grants/implementation-quality- W9 - 97T23001 - 0 Page 8
assurance-requirements-organizations-receiving-epafinancial d. Competency of Organizations Generating Environmental Measurement Data Following EPA Policy Directive Number FEM-2012-02, recipient agrees to demonstrate competency of any laboratory carrying out any activities involving the generation of environmental data on its behalf.
Laboratory competency shall be maintained for the duration of the project period of this agreement and documented during the annual reporting process. A copy of the Policy is available online at https://www. epa.gov/measurements
e. Cybersecurity Grant Condition for Other Recipients, Including Intertribal Consortia (a) The recipient agrees that when collecting and managing environmental data under this assistance agreement, it will protect the data by following all applicable State or Tribal law cybersecurity requirements.
(b)(1) EPA must ensure that any connections between the recipient's network or information system and EPA networks used by the recipient to transfer data under this agreement, are secure. For purposes of this Section, a connection is defined as a dedicated persistent interface between an Agency IT system and an external IT system for the purpose of transferring information. Transitory, user-controlled connections such as website browsing are excluded from this definition.
If the recipient's connections as defined above do not go through the Environmental Information Exchange Network or EPA's Central Data Exchange, the recipient agrees to contact the EPA Project Officer (PO) no later than 90 days after the date of this award and work with the designated Regional/Headquarters Information Security Officer to ensure that the connections meet EPA security requirements, including entering into Interconnection Service Agreements as appropriate. This condition does not apply to manual entry of data by the recipient into systems operated and used by EPA's regulatory programs for the submission of reporting and/or compliance data. (b)(2) The recipient agrees that any subawards it makes under this agreement will require the subrecipient to comply with the requirements in (b)(1) if the subrecipient's network or information system is connected to EPA networks to transfer data to the Agency using systems other than the Environmental Information Exchange Network or EPA's Central Data Exchange. The recipient will be in compliance with this condition: by including this requirement in subaward agreements; and during subrecipient monitoring deemed necessary by the recipient under 2 CFR 200.332(d), by inquiring whether the subrecipient has contacted the EPA Project Officer. Nothing in this condition requires the recipient to contact the EPA Project Officer on behalf of a subrecipient or to be involved in the negotiation of an Interconnection Service Agreement between the subrecipient and EPA.
f. Geospatial Data Standards
All geospatial data created must be consistent with Federal Geographic Data Committee (FGDC) endorsed standards. Information on these standards may be found at https://www.fgdc.gov/.
END-OF-DOCUMENT