City Council
City of San Pablo
Meeting Agenda - Final
Council Chambers
1000 Gateway Avenue
San Pablo, CA 94806
(510) 215-3000
www.SanPabloCA.gov
Mayor Arturo Cruz
Vice Mayor Elizabeth Pabon-Alvarado
Councilmember Rita Xavier
Councilmember Abel Pineda
Councilmenber Patricia Ponce
City Council Chambers
Members of the public may view this meeting
online by using this URL
https://us02web.zoom.us/j/89046076519
6:00 PMMonday, April 21, 2025
*IMPORTANT NOTICE ABOUT PUBLIC COMMENTS AND MEETING PARTICIPATION*
PUBLIC COMMENT
At each meeting, the public has the opportunity to address the City Council on items appearing on the agenda and, for items not appearing on the agenda but within the purview of the City Council, during ORAL COMMUNICATIONS. Persons addressing the Council must limit their remarks to three (3) minutes unless an extension or decrease of time is set. As allowed by the Brown Act, the Mayor may limit the total time for public comments to facilitate the completion of business on the agenda. • IN-PERSON PUBLIC COMMENT:
Any person wishing to make such address Council should first complete and deliver a "Speaker Form" available at the speaker's podium and submit it to the City Clerk identifying the agenda item. The Mayor will invite you to speak at the appropriate time when the matter is being considered. • WRITTEN PUBLIC COMMENT:
Public comments may also be submitted via email to [email protected]. Each email must contain in the subject line "PUBLIC COMMENTS NOT ON THE AGENDA" [or] "PUBLIC COMMENTS AGENDA ITEM No.__”. Written comments received by 12:00 noon on the day of the meeting will be provided in advance to the City Council and posted online with the agenda materials. During the meeting, the public may provide written public comments via email to CityClerk@SanPabloCA .gov. All written comments received after noon the day of the meeting will not be read out loud and will be provided directly to the members upon receipt and distributed with supplemental materials following the meeting. Please note that all information provided in public comments, including email addresses and any other personal information written or stated, is subject to disclosure on the broadcast of the video- or tele-conferenced meeting.
AGENDA MATERIALS
Copies of this Agenda and non -exempt public records relating to an open session item on this Agenda will be available for public view at the City Clerk ’s Office, 1000 Gateway Avenue, San Pablo. The full agenda may also be viewed on the City website at:
https://www.sanpabloca.gov/1400/City-CouncolLSA-Planning-Comm-AgendasMin
April 21, 2025City Council Meeting Agenda - Final
AMERICANS WITH DISABILITIES ACT:
In accordance with the Americans with Disabilities Act and Brown Act, individuals requesting disability -related accommodations should send a written request to the City Clerk by email, preferably the day prior to the meeting .
The e -mail subject line should read “ADA Accommodation Request” and include your name, address, telephone number, and a description of the request. Notification as early as possible in advance of the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. Requests may also be made by calling the City Clerk’s Office at (510) 215-3000.
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
CEREMONIAL MATTERS
ORAL COMMUNICATIONS
This is the time for comments on any item within the Council ’s subject matter jurisdiction, if such item is NOT listed on tonight ’s agenda. The Council may not engage in discussion or take action on any item that is not specifically listed on the agenda. Your item may be referred to city staff for investigation, report or placement on a future agenda. Persons addressing the Council are required to limit their remarks to three (3) minutes unless an extension or decrease of time is ordered. Please file your name and address with the City Clerk on forms available at the speaker’s podium.
CEREMONIAL MATTERS
PRESENTATIONS
1. 25-152
PRESENTATION OF PROCLAMATION RECOGNIZING THE WEEK
OF MAY 4-10, 2025 AS NATIONAL SMALL BUSINESS WEEK
CEQA: This proposed action is not a project as defined by CEQA.
Recommendation: Present Proclamation
National Small Business Week Proclamation May 4-10 2025Attachments:
2. 25-102 UC BERKELEY PUBLIC SERVICE INTERNSHIP ANNUAL
PRESENTATION
Recommendation: For Informational Purposes Only
UCB 24_25 Intern Presentation_Attachments:
CITY MANAGER REMARKS
April 21, 2025City Council Meeting Agenda - Final
CONSENT CALENDAR
The Consent Calendar includes routine items that are to be enacted by one motion. There will be no separate discussion of these items. If discussion is requested, the item will be removed from the Consent Calendar and considered separately.
LIABILITY CLAIMS
3. 25-173 CONSIDER DENYING LIABILITY CLAIM OF KWAME INKABI (DOL 3/03/25)
CEQA: This proposed action is not a project as defined by CEQA.
Recommendation: Deny the claim per the recommendation of the Municipal Pooling Authority (MPA), the City's joint risk pool.
PERIODIC REPORTS
4. 25-025 CONSIDER APPROVING VENDOR CHECK REGISTER REPORT FOR THE MONTH OF MARCH 2025
CEQA: This proposed action is not a project as defined by CEQA.
Recommendation: Approve by Minute Order
March 2025 Check RegisterAttachments:
CITY COUNCIL AUTHORIZATION
5. 25-130 REQUEST FOR ISSUANCE OF PROCLAMATION RECOGNIZING THURSDAY, MAY 15, 2025 AS PEACE OFFICERS MEMORIAL DAY
AND THE WEEK IN WHICH IT FALLS AS NATIONAL POLICE WEEK
CEQA: This proposed action is not a project as defined by CEQA.
Recommendation: Approve by Minute Order
Proclamation National Police Week 2025Attachments:
6. 25-135 CONSIDER ADOPTING RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF SAN PABLO AUTHORIZING THE WEST CONTRA
COSTA INTEGRATED WASTE MANAGEMENT AUTHORITY
(RECYCLEMORE) TO ENTER INTO POST-COLLECTION
AGREEMENTS AND EXERCISE CERTAIN RELATED POWERS
PURSUANT TO SECTION 5.4 OF THE JOINT EXERCISE OF
POWERS AGREEMENT THAT CREATED THE AUTHORITY
CEQA: This is not a project as defined by CEQA. Prior to final approval of the Post -Collection Agreement, a CEQA review will be completed and filed with the County Recorder’s Office.
Recommendation: Adopt Resolution
Att| A. ResolutionAttachments:
April 21, 2025City Council Meeting Agenda - Final
7. 25-139 CONSIDER ADOPTING RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF SAN PABLO AUTHORIZING THE CITY MANAGER TO
EXECUTE A FIFTEEN MONTH AGREEMENT WITH SUN RIDGE
SYSTEMS, AT A BUDGETED COST NOT TO EXCEED $ 147,168
THROUGH JUNE 30, 2026 TO FULFILL THE CONTINUED
PROVISION OF CAD -RMS SOFTWARE SUPPORT SERVICES AS
OUTLINED WITHIN THE EXISTING TRI -CITY DISPATCH SERVICES
AND CAD-RMS AGREEMENT
CEQA: This proposed action is not a project as defined by CEQA.
Recommendation: Adopt Resolution
Att. A - RES 2025-### Police Sun Ridge Systems Agreement Att. B - Proposed 2025-26 Sun Ridge Systems Agreement
Att. C - Tri-City Dispatch Agreement 070123-063028
Attachments:
8. 25-145 CONSIDER ADOPTING RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO (1) APPROVING AND AUTHORIZING THE
ISSUANCE OF A REQUEST FOR QUALIFICATIONS (RFQ) FOR
CANNABIS OPERATOR PERMITS FOR RETAIL SALES AND (2)
ADOPTING PROCEDURES GOVERNING APPEALS OF DECISIONS
RELATED TO THE “ELIGIBILITY LIST” TO BE ESTABLISHED IN
CONNECTION WITH THE RFQ PROCESS
CEQA: This proposed action is not a project as defined by CEQA .
CEQA Guidelines Section 15378(b)(5) states that “project” does not include organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.
Recommendation: Adopt Resolution
Att A. Resolution 25-###
Exh A. Request for Qualifications (RFQ) Cannabis Operator Permits for Retail Sales Exh B. Request for Qualifications (RFQ) Cannabis Operator Permits Eligibility List Appeal Procedures Attachments:
April 21, 2025City Council Meeting Agenda - Final
9. 25-174 CONSIDER ADOPTING RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF SAN PABLO AUTHORIZING THE CITY MANAGER TO
EXECUTE A SIDE LETTER TO THE MEMORANDUM OF
UNDERSTANDING FOR THE SAN PABLO POLICE EMPLOYEES
ASSOCIATION FOR THE PERIOD OF JULY 1, 2022 TO JUNE 30,
2027 BY REVISING THE SHIFT ASSIGNMENT LANGUAGE TO
REMOVE THE TWELVE MONTHS MAXIMUM EMPLOYEE
ASSIGNMENT ON ANY ONE SHIFT ON A PILOT BASIS THROUGH
THE END OF THE CONTRACT TERM, JUNE 30, 2027
CEQA: This proposed action is not a project as defined by CEQA.
Recommendation: Adopt Resolution
Att A - RES SPPEA Shift Assigment SLA
Side Letter Agreement SPPEA Shift Assignment - Signed 032025 Attachments:
10. 25-162 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO (1) RATIFYING, BY FOUR -FIFTHS VOTE, PRIOR EMERGENCY
ACTIONS TAKEN BY THE CITY MANAGER, INCLUDING EXECUTION
OF A CONTRACT WITH GOLDEN BAY CONSTRUCTION IN THE
AMOUNT OF $ 52,360; AND (2) AUTHORIZING, BY FOUR -FIFTHS
VOTE, CONTINUATION OF THE EMERGENCY PROCUREMENT
ACTIONS UNDERTAKEN BY THE CITY MANAGER, ALL PURSUANT
TO PUBLIC CONTRACT CODE SECTION 22050 AND SAN PABLO
MUNICIPAL CODE SECTION 3.16.110.D FOR THE STORM DRAIN
REPAIR WORK AT 1850 MESA BUENA AVENUE
CEQA: This project was assessed and determined to be Categorically Exempt under CEQA Section 15301(b), which covers the
operation, repair, and maintenance of Class 1 existing publicly owned utility facilities. The CEQA Notice of Exemption (NOE) will be filed at the Contra Costa County Clerk’s Office.
Recommendation: Adopt Resolution
ATT A - RES ### Emergency Storm Drain Repair Sole Source Justification 4.7.2025 ATT B - Memo for Section 22050 Emergency Procurement
ATT C - AGR Mesa Buena 0306 Fully executed
Attachments:
April 21, 2025City Council Meeting Agenda - Final
11. 25-178 CONSIDER EXTENDING THE TEMPORARY SUSPENSION OF
REMOTE PUBLIC COMMENT BY ZOOM AND TELEPHONE FOR
CITY COUNCIL AND PLANNING COMMISSION MEETINGS
THROUGH OCTOBER 31, 2025
CEQA: This proposed action is not a project as defined by CEQA.
Recommendation: Approve by Minute Order
RES 2020-078 CITY DIVERSITY POLICY (1)
MEM - CM TEMP SUSP OF PUBLIC ZOOM PART 04022025 to 10312025 Attachments:
12. 25-164 CONSIDER ADOPTING RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN PABLO (1) AUTHORIZING APPROPRIATION OF
$100,000 FROM SUPPLEMENTAL LAW ENFORCEMENT SERVICES
GRANT REVENUES (SLESF) 210 FUND FOR CIVICA CODE
ENFORCEMENT LEGAL SERVICES, AND (2) AUTHORIZING THE
ENCUMBRANCE OF ALL FEES COLLECTED FROM
CIVICA-ASSIGNED CASES TO FUND FUTURE CODE
ENFORCEMENT INITIATIVES THROUGH THE CIVICA LAW GROUP.
CEQA: This proposed action is not a project as defined by CEQA.
Recommendation: Adopt Resolution
ATT A-Resolution
ATT-B Civica Contract
Attachments:
13. 25-175 CONSIDER ADOPTING RESOLUTION APPROPRIATING $ 1,920,325
TO THE POLICE HEADQUARTERS BUDGET BY ADJUSTING THE
LEASE REVENUE BONDS AMOUNT AND APPROPRIATING THE
INTEREST EARNED TO THE SAN PABLO POLICE HEADQUARTERS
PROJECT BUDGET (320-0104-43605)
CEQA: This proposed action is not a project as defined by CEQA.
Recommendation: Adopt Resolution
RES SPPD HQ RESOLUTION 2025.docxAttachments:
April 21, 2025City Council Meeting Agenda - Final
14. 25-182 CONSIDER ADOPTING RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF SAN PABLO AUTHORIZING THE CITY MANAGER TO
PURCHASE RUCKUS ICX 8200 NETWORK SWITCHES AND
RUCKUS R 670 WIFI ACCESS POINTS WITH RUCKUS ONE
LICENSES FOR A TOTAL COST NOT TO EXCEED $ 81,085.42 USING CMAS CONTRACT #3-24-09-1065
CEQA: This proposed action is not a project as defined by CEQA.
Recommendation: Adopt Resolution
Att A - Resolution
Att B - IT Management Quote
Att C - CMAS Contract #3-24-09-1065
Attachments:
April 21, 2025City Council Meeting Agenda - Final
15. 25-183 CONSIDER ADOPTING RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF SAN PABLO AUTHORIZING THE CITY MANAGER TO
PURCHASE THE FOLLOWING USING RESERVE FUND 140: FIVE (5) 2025 DODGE DURANGO POLICE INTERCEPTOR VEHICLES WITH
EMERGENCY EQUIPMENT, ONE (1) MADVAC LS 125 ELECTRIC
LITTER VACUUM SWEEPER, ONE (1) BANDIT 200UC HAND -FED
WOOD CHIPPER, ONE (1) 2025 FORD F -150 LIGHTNING ELECTRIC PICKUP TRUCK, AND ONE (1) 2023 FORD F -250 PICKUP TRUCK
USING COMPETITIVELY BID COOPERATIVE PURCHASING
AGREEMENTS PURSUANT TO SAN PABLO MUNICIPAL CODE
SECTION 3.16.110 (E); AND SELL POLICE DEPARTMENT AND
PUBLIC WORKS DEPARTMENT VEHICLES AS SURPLUS
PROPERTY THROUGH PUBLIC AUCTION PURSUANT TO SAN
PABLO MUNICIPAL CODE SECTION 3.16.120
CEQA: This proposed action is not a project as defined by CEQA.
Recommendation: Adopt Resolution
Att A Resolution
Att B Elk Grove Auto Quote
Att C Priority One Equipment Quote
Att D ET Sign Quote
Att E CDGS Fleet Contract
Att F Exprolink 2025 Madvac LS125 EV Sweeper Quote
Att G Cal-Line Bandit 200UC Wood Chipper Quote
Att H National Auto Fleet 31693 R1 Sourcewell F-150 Lightning Quote Att I National Auto Fleet 31719 R1 Sourcewell F-250 Pickup Quote Att J Exprolink Contract SOURCEWELL
Att K National Auto Fleet Contract SOURCEWELL
Att L Bandit Contract SOURCEWELL
Att M PW Surplus Equipment
Attachments:
April 21, 2025City Council Meeting Agenda - Final
16. 25-184 CONSIDER ADOPTING RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF SAN PABLO AUTHORIZING THE CITY MANAGER TO
EXECUTE AN AGREEMENT WITH SPECTRASYSTEMS, INC. TO
REPLACE POUR -IN-PLACE RUBBER PLAY SURFACE PADS AT
DAVIS PARK IN THE AMOUNT OF $ 50,668 WITH A 15%
CONTINGENCY FOR A TOTAL AUTHORIZATION NOT TO EXCEED
OF $58,268
CEQA Compliance Statement
This project was determined to be Categorically Exempt from environmental review under CEQA Guidelines (California Code of Regulations, Title 14, Division 6, Chapter 3, Sections 15000-15387) Section 15301, Existing Facilities since this project involves the rehabilitation of existing facilities (rubber play surface at Davis Park) to meet current standards of public health and safety.
Recommendation: Adopt Resolution
Att A Resolution Spectrasystems, Inc.
Att B QTE 68309 Davis Park SpectraTurf Opt 1 - Rev 2 03.31.25 Att C AGR Spectrasystems Inc. DBA Spectraturf Eff 2025-04-22 Attachments:
17. 25-187 CONSIDER ADOPTING RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF SAN PABLO DECLARING CITY -OWNED PROPERTY
LOCATED AT 1820 RUMRILL BOULEVARD WITH APN 411-041-009
TO BE EXEMPT SURPLUS PROPERTY UNDER THE SURPLUS
LAND ACT
CEQA: This proposed action is not a project as defined by CEQA.
Recommendation: Adopt Resolution
Res 2025-### Rumrill_Gardens_Surplus_Land_Act_Exemption_Resolution_04212025 Rumrill_Gardens_APN_411-041-009_Parcel_Map
Attachments:
18. 25-188 CONSIDER ADOPTING RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF SAN PABLO AUTHORIZING AN EVENT
SPONSORSHIP IN THE AMOUNT OF $ 2,500 TO KIWANIS CLUB OF
SAN PABLO FOR OUR CHILDREN (WITH THE LATINA CENTER AS
NON-PROFIT 501(C)(3) ORGANIZATION AS FISCAL AGENT) FOR A
CINCO DE MAYO FESTIVAL EVENT
CEQA: This proposed action is not a project as defined by CEQA.
Recommendation: Adopt Resolution
Att A - RES Kiwanis Cinco de Mayo Event 2025-04-21
Att B - Kiwanis Cinco de Mayo Festival Request
Attachments:
April 21, 2025City Council Meeting Agenda - Final
19. 25-193 CONSIDER ADOPTING RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF SAN PABLO AUTHORIZING THE CITY MANAGER TO
ENTER INTO AN AGREEMENT FOR CONSULTING SERVICES WITH
SALLY SWANSON ARCHITECTS, INC ., FOR AN ADA TRANSITION
PLAN UPDATE IN THE AMOUNT OF $ 165,525 WITH A 10%
CONTINGENCY FOR A TOTAL AUTHORIZATION AMOUNT NOT TO
EXCEED $182,078
CEQA: This proposed action is not a project as defined by CEQA.
Recommendation: Adopt Resolution
RES 2025-### ADA TRANSITION PLAN Agreement Sally Swanson AGR Sally Swanson Architects, Inc. wExAB Eff 2025-04-21 Attachments:
* * * * END OF CONSENT CALENDAR * * * *
CITY COUNCIL DISCUSSION/CONSIDERATION
20. 25-179 CONSIDERATION OF THE SAN PABLO CITY COUNCIL TO
AUTHORIZE A REQUEST FROM COUNCILMEMBER RITA XAVIER
TO FLY A COMMEMORATIVE FLAG AT THE CIVIC CENTER FLAG
POLE FOR THE ENTIRE MONTH OF JUNE 2025 RECOGNIZING
LESBIAN, GAY, BI -SEXUAL, TRANSGENDER AND QUESTIONING
COMMUNITY (LGBTQ) PRIDE MONTH
CEQA: This proposed action is not a project as defined by CEQA.
Recommendation: 1. The City Manager recommends formal consideration of this commemorative flag request from Councilmember Xavier in accordance with the adopted City of San Pablo Policy on Display of Flags requirements adopted via Resolution 2020-061 on May 18, 2020; and/or
2. Provide further direction by majority vote.
RES 2020-078 CITY DIVERSITY POLICY (1)
POL Display of Flags at City Facilities 051820
Attachments:
SUPPLEMENTAL MATERIALS (IF ANY)
MAYOR AND CITY COUNCIL ASSIGNMENTS REPORTS
(Approved by Resolution 2025-015)
Informational reports from Councilmember representatives to the following committees, commissions and organizations; brief reports on meetings attended at the expense of the City or Agency, as required by Government Code section 53232.3(d) (AB 1234); and other reports regarding items of general interest to the City Council. The City Council may take action on other items of interest that are specifically agendized herein:
April 21, 2025City Council Meeting Agenda - Final
(a) Mayor Arturo Cruz
Memberships: Contra Costa Mayors’ Conference (Primary); West Contra Costa Mayors’ & Supervisors ’ Association (Primary); Association of Bay Area Governments (Alternate); Contra Costa Mayors’ Conference (Alternate); San Pablo Community Grant Foundation Board (Member); Standing Committees: Community Services Standing Committee, Economic Development, Housing & Project Management Standing Committee, Public Health Standing Committee Ad-Hoc Subcommittees: Casino San Pablo /Lytton Tribe Ad Hoc Subcommittee, Local Business Association/Group/Watch Meetings Ad-Hoc Subcommittee
(b) Vice Mayor Elizabeth Pabon-Alvarado
Memberships: Marin Clean Energy Board of Directors (Primary); City Auditor Review of City Financial Statements (Primary); Contra Costa Mayors’ Conference (Alternate); West Contra Costa Mayors’ & Supervisors ’ Association (Alternate);
Standing Committees: Budget, Fiscal & Legislative Standing Committee; Public Safety Standing Committee Ad-Hoc Subcommittees: Casino San Pablo /Lytton Tribe Ad Hoc Subcommittee, Local Economic and Opportunity Policy Ad-Hoc Subcommittee, Local Business Association/Group/Watch Meetings Ad-Hoc Subcommittee (c) Councilmember Rita Xavier
Memberships: Association of Bay Area Governments (Primary); League of CA Cities East Bay League Division (Primary); San Pablo Community Grant Foundation Board (Member); West County Integrated Waste Management/Recyclemore JPA Authority (Primary); West Contra Costa Transportation Advisory Committee (Primary)
Standing Committees: Public Safety Standing Committee, Public Health Standing Committee Ad-Hoc Subcommittees:
(d) Councilmember Abel Pineda
Memberships: West County Integrated Waste Management /Recyclemore JPA Authority (Alternate); West Contra Costa Transportation Advisory Committee (Alternate); Green Empowerment Zone (GEZ) for the Northern Waterfront Area of the County of Contra Costa Board of Directors (Alternate) Standing Committees: Community Services Standing Committee Ad-Hoc Subcommittees: Local Economic and Opportunity Policy Ad-Hoc Subcommittee (e) Councilmember Patricia Ponce
Memberships: League of CA Cities East Bay League Division (Alternate); Marin Clean Energy Board of Directors (Alternate); San Pablo Economic Development Corporation Board of Directors (City Council Appointee ); Sister City Manzanillo Future Board Member Designation (Primary); City Auditor Review of City Financial Statements (Alternate); Green Empowerment Zone (GEZ) for the Northern Waterfront Area of the County of Contra Costa Board of Directors (Primary)
Standing Committees: Budget, Fiscal & Legislative Standing Committee; Economic Development, Housing & Project Management Standing Committee
ADJOURNMENT
Adjourn to ________________ at 6:00 pm.