San Pablo City Council
February 17, 2026

ALL DATES SUBJECT TO CHANGE BY THE CITY MANAGER

REVISED 02/17/2026: BUDGET CALENDAR – ZERO-BASE BUDGETING FY 2026-27 & FY 2027-28 BIENNIAL OPERATING BUDGET & CIP

SEPT. 16, 2025 NEW BUDGET CYCLE PARAMETERS & ASSUMPTIONS

SEPT. 29, 2025 BUDGET, FINANCE, AND LEGISLATIVE STANDING COMMITTEE (BFLSC)

OCT. 1, 2025 BEGIN BUDGET PROCESS KICKOFF
 City Manager provides general direction to the Budget Team  Budget Team provides overview of Zero-Base Budgeting to the Budget Team

OCT. 6, 2025 CITY COUNCIL FY 2026-27 & FY 2027-28 BIENNIAL OPERATING BUDGET CALENDAR RECEIVE & FILE

OCT. 7 – OCT. 16, 2025 FINANCE DEVELOPS BUDGET PARAMETERS AND INSTRUCTIONS  ClearGov access provided for training to the Budget Team

OCT. 20 – NOV. 20, 2025 PERSONNEL BUDGET DEVELOPMENT
 Finance to send FTE counts to Departments for review
 Final FTE Count submitted to CMO for approval
 HR completes and sends Org Chart to Finance (includes PT equivalent for FT)  Finance uploads data in ClearGov (pending ClearGov’s timeline)

OCT. 20 – DEC. 18, 2025 OPERATING EXPENSE & REVENUE BUDGET DEVELOPMENT  Departments enters the supplies and services budget requests in ClearGov  PW Dept. enters CIP requests in ClearGov for budget appropriations.  CMO and Finance to develop Revenue Forecast
 Department Budget Book Narratives Due

JAN. 5 – MAR. 31, 2026 FINANCE COMPLETES ANALYTICAL REVIEW & BALANCES BUDGET  Presentation and discussion between City Departments and Finance  Presentation and discussion between CMO and Finance

APR. 1, 2026 BFLSC BUDGET PRESENTATION (DRAFT – ALL OPERATING DEPTS)

APR. 8, 2026 SPECIAL CITY COUNCIL BUDGET SESSION: PRESENTATION OF DRAFT OPERATING BUDGET & 5-YEAR CIP

BUDGET UPDATE

APR. 9 – MAY. 30, 2026 FINANCE FINAL PREPARATION OF THE PROPOSED BUDGET & GANN LIMIT

APR. 20, 2026 CITY COUNCIL SETS PUBLIC HEARING FOR JUNE 1, 2026

APR. 9 – MAY. 30, 2026 BUDGET BOOK DEVELOPMENT
 Department narratives and photos due to Finance Department  CMO finalizes Budget Message and Finance completes layout and publication

JUN. 1, 2026 CITY COUNCIL SCHEDULED PUBLIC HEARING (PROPOSED DRAFT BUDGET REVIEW)  City Clerk to set the Public Hearing and send Public Notice at least 5 days prior  Capital improvement plan presentation to Planning Commission

JUN. 15, 2026 COUNCIL TO ADOPT OPERATING BUDGET, CIP PLAN, AND GANN LIMIT

JUN. 16 – JUN. 26, 2026 FINANCE, CLEARGOV AND INFORMATION TECH CREATE LINK TO CITY’S WEBSITE

JUN. 29 – JUNE 30, 2026 ADOPTED BUDGET ENTERED IN SPRINGBROOK

ACTION/ACTIVITY DATE