San Pablo City Council
May 18, 2026

Updated: 3/26 Page 1

CITY OF SAN PABLO

AGREEMENT FOR CONSULTING SERVICES
Project: Community Cleanup and Employment Pathway (CCEP) Grant Services / Agreement No. FY26-2
THIS AGREEMENT (“Agreement”), effective the 19th day of May, 2026 (“Effective Date”), is by and between the City of San Pablo, a municipal corporation organized and existing under the laws of the State of California, ( “City”), and SOS Richmond, a non-profit registered 501(c)3 organization, (“Consultant”) (individually, a “Party,” and collectively, the “Parties”).

RECITALS
WHEREAS, the City desires to engage a consultant to provide lead creek cleanup operations, focusing on areas impacted by encampments and illegal dumping , and provide workforce development services through the operation of wellness services , as outlined in the City’s grant agreement with Caltrans, to the City (“ Services”) as further set forth in this Agreement;
WHEREAS, the City desires to engage a consultant who will act at all times in the City’s best interest and will respect the trust and confidence placed in that consultant by the City; and WHEREAS, Consultant has represented to City that Consultant has the special training, skill, competence and expertise necessary to provide the Services needed by the City; desires to enter into this Agreement with the City as an independent contractor; and is willing to provide the Services on the following terms and conditions.

NOW, THEREFORE, Consultant and the City agree as follows:

TERMS AND CONDITIONS
(1) Scope of Services.

A. Scope of Services . Consultant agrees to provide the Services to the City as specified in, collectively, the scope of services set forth in the City’s Restricted Grant Agreement with Caltrans dated April 1 5, 2026 , attached as Exhibit A and incorporated herein , and Consultant’s Program Description dated January 13, 2026, attached as Exhibit B and incorporated here, collectively (“Proposal”). In the event of any conflict or inconsistency between any of the terms of the RFP, the Proposal, and this Agreement , the terms most favorable to the City will prevail. Any services not encompassed in this Section (1) are additional services (“Additional Services”) subject to prior written authorization by the City, as further specified below in Section (3), “Additional Services.”
B. Quality of Performance. Consultant will provide the Services and any authorized Additional Services in accordance with the standards of its profession ; in accordance with the terms, conditions, and objectives of this Agreement; and in a manner satisfactory to the City Manager or his or her authorized delegee (“City Manager”). Consultant represents that it possesses the necessary skills, background, and licenses to perform the Services or Additional Services. Consultant is solely responsible for the quality and suitability of the Services it provides pursuant to this Agreement. If, during the course of this Agreement, the City Manager notifies Consultant that the Services are not satisfactory, in whole or in part, Consultant will promptly take the corrective action required by the City Manager, at no extra cost to the City. Failure to promptly Updated: 3/26 Page 2
take such corrective action constitute s a material breach of this Agreement and cause for termination in the City’s discretion. This standard of care will not be construed to impose a mandatory duty on the City within the meaning of Government Code section 815.6. The City’s acceptance of Services performed under this Agreement will not operate to waive or release Consultant’s obligation under this paragraph.

C. Time is of the Essence . In the performance of this Agreement, time is of the essence. Consultant must be available to begin providing the Services upon the Effective Date of this Agreement, and must complete the Services within the time specified in Section (4), “Effective Date and Term.”

D. Primary Service Provider . The City has approved of Amanda Percy as Consultant’s primary provider of the Services under this Agreement, and no other person will be accepted as the primary provider of the Services without the City’s prior written consent.

E. Labor Code Compliance. If the Services are “public works” services as defined in Labor Code section 1720 et seq. and the Agreement is for an amount greater than $1,000, the Agreement is subject to all applicable requirements of Chapter 1 of Part 7 of Division 2 of the Labor Code, beginning at section 1720, and t he related regulations, including but not limited to requirements pertaining to wages, working hours and workers’ compensation insurance.

Consultant must also post all job site notices required by laws or regulations pursuant to Labor Code section 1771.4.

1. Prevailing Wages: Each worker performing Services under this Agreement that is covered under Labor Code section 1720 or 1720.9, must be paid at a rate not less than the prevailing wage as defined in sections 1771 and 1774 of the Labor Code. The prevailing wage rates are on file with the City and are available online at http://www.dir.ca.gov/DLSR. Pursuant to Labor Code section 1775, Consultant and any subconsultant will forfeit to City as a penalty up to $200 for each calendar day, or portion of a day, for each worker paid less than the applicable prevailing wage rate, in addition to paying each worker the difference between the applicable wage rate and the amount actually paid.

2. Working Day: Pursuant to Labor Code section 1810, eight hours of labor consists of a legal day’s work. Pursuant to Labor Code section 1813, Consultant will forfeit to City as a penalty the sum of $25 for each day during which a worker employed by Consultant or any subconsultant is r equired or permitted to work more than eight hours during any one calendar day, or more than 40 hours per calendar week, unless such workers are paid overtime wages under Labor Code section 1815. All Services must be carried out during regular City working days and hours unless otherwise specified in the scope of services or authorized in writing by City.

3. Payroll Records: Consultant and its subconsultants must maintain certified payroll records in compliance with Labor Code sections 1776 and 1812, and a ll implementing regulations promulgated by the Department of Industrial Relations (“DIR”). For each payroll record, Consultant and its subconsultants must certify under penalty of perjury that the information in the record is true and correct, and that it has complied with the requirements of Labor Code sections 1771, 1811, and 1815. Unless the Agreement is for an amount under $25,000, Consultant must electronically submit certified payroll records to the Labor Commissioner as required under California law and regulations.

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4. Apprentices: If the amount of the Agreement is $30,000 or more, Consultant must comply with the apprenticeship requirements in Labor Code section 1777.5.

5. DIR Monitoring, Enforcement, and Registration : The Services are subject to compliance monitoring and enforcement by the DIR pursuant to Labor Code section 1725.5, and, subject to the exception set forth below, Consultant and any subconsultants must be registered with the DIR to perform public works projects.

The registration req uirements of Labor Code section 1725.5 do not apply if the Agreement is for an amount under $25,000.

(2) Compensation. As full compensation for the satisfactory and timely performance of the Services as specified in Section (1), “Scope of Services,” and the attached exhibits, City hereby agrees to pay Consultant a sum not to exceed One Hundred Twenty Thousand Dollars ($120,000).

Consultant will be paid all undisputed amounts within thirty (30) days of City’s receipt of detailed invoices for Services provided to the City Manager’s satisfaction during the preceding calendar month. Invoices must include all of the information contained in Section (7), “Billings,” below. Each invoice must be signed by an authorized representative of Consultant, verifying that the invoiced Services have been performed. Consultant will not be entitled to compensation for Additional Services, as defined below in Section (3), unless authorized by City in writing in advance, and memorialized in an amendment to this Agreement executed by the authorized representatives of each Party. This Section (2) supersedes any conflicting or inconsistent provisions in the Proposal.

(3) Additional Services. In addition to the S ervices included in Section (1), “Scope of Services,” the Parties may from time to time agree that Consultant will provide Additional Services for additional compensation, as authorized by the City Manager. The nature and scope of the Additional Services, includin g the time for performance and terms for mutually agreeable additional compensation must be memorialized in a writing, executed by both Parties, as further specified in Section ( 22), “Amendments,” before Consultant may begin providing the Additional Services. Consultant will not be entitled to compensation for any Additional Services performed without a written amendment to include the Additional Services in this Agreement. If Consultant believes that services that it is directed to perform by City are not included in Section (1), “Scope of Services,” Consultant will promptly notify the City in writing of the basis for this belief. If the City agrees that the subject services are not included in Section (1), “Scope of Services,” t he Parties will promptly execute a writing to authorize the services as Additional Services for mutually agreed-upon additional compensation. Except as otherwise specified in the written authorization, all Additional Services are subject to the same terms and conditions as all Services under this Agreement, including, billing, record -keeping, reporting, insurance, indemnity, and compliance with all applicable laws and standards.

(4) Effective Date and Term. The term of this Agreement (“Term”) begins on the Effective Date set forth above, and expires on November 1, 2027. If the Term expires later than the end of the City’s fiscal year, the continuation of the Term into the next fiscal year will be contingent upon the City’s lawful encumbrance or appropriation of new funds for the Agreement.

(5) Assignment and Subcontracting. A substantial inducement to City for entering into this Agreement was, and is, the reputation and competence of Consultant. The assignment or subcontracting of this Agreement by Consultant, or any interest therein, is prohibited without the Updated: 3/26 Page 4
prior written approval of the City Manager. The City has authorized Consultant to use the following Subconsultants/Subcontractors as specified:

Subconsultant/Subcontractor Name Subconsultant/Subcontractor Services

N/A N/A

(6) Independent Contractor Status. It is expressly understood and agreed by the Parties that Consultant, while providing Services pursuant to this Agreement, is an independent contractor and not an employee of the City. Consultant is solely responsible for the means and methods by which it provides the Services. Consultant is solely responsible for all matters relating to the payment of its employees, including compliance with social security, withholding tax and all other laws and regulations governing such matters. Consultant is solely responsible for its own acts and those of its agents and employees during the Term of this Agreement. Consultant will not represent, at any time or in any manner, that Consultant is an employee of the City. Consultant will exercise its judgment in recommending to City the methods by which to accomplish City’s objectives and needs. Consultant acknowledges that the City will provide no training. Consultant will provide whatever tools and materials that are necessary to complete a client engagement.

Consultant is free to accept, and has accepted in the past, other client engagements. Consultant is responsible for purcha sing, bringing, providing, and controlling any and all equipment, tools, instruments, etc. needed for completion of the Services set forth herein, as well as for maintenance and use of such equipment. It is understood that Consultant is hired on a temporary basis only, and that if the City and/or Consultant desires to continue Consultant’s services after expiration of the Term or termination of this Agreement, Consultant must enter into a new agreement.

(7) Billings. Consultant's invoices must include the following information: (a) a brief description of Services performed, including any Additional Services; (b) the date the Services were performed; (c) the number of hours spent and by whom ; (d) the current Agreement not-to- exceed amount; (e) the amount previously billed ; (f) the total paid to date ; (g) the outstanding balance due, if any; (h) the current invoice amount; (i) total amount billed against the Agreement to date; (j) the remaining balance of the not-to-exceed amount; and (k) the Consultant’s signature.

Except as specifically authorized by City, Consultant will not bill City for duplicate Services performed by more than one person. Consultant may not submit any billing for an amount in excess of the maximum amount of compensatio n authorized in Sections (2) and (3) , above .

Consultant is solely responsible for its office and overhead costs , including furniture and equipment rental, supplies, salaries of employees, telephone calls, postage, advertising, and all other expenses incurred by Consultant in the performance of this Agreement.

(8) Advice and Status Reporting. Consultant will provide the City with timely reports, orally or in writing, of all significant developments arising during performance of its Services, and provide the City with information as is necessary to enable City to monitor the performance of this Agreement, including statements and data demonstrating the effectiveness of the Services provided in achieving the City’s express goals and objectives. The City may withhold payments otherwise due to Consultant pending timely delivery of all such reports and informa tion.

Consultant will promptly notify the City Manager of any matters that could adversely affect Consultant’s ability or eligibility to continue to provide Services under this Agreement.

(9) Retention of Records. Consultant’s complete files, including all records, employee time sheets, and correspondence pertaining to the Services will be available for review by the City upon request, and copies of pertinent reports and correspondence will be furnished for the City’s files upon request by the City. Consultant will maintain adequate documentation to substantiate Updated: 3/26 Page 5
all charges for hours and materials charged to City under this Agreement. Consultant will maintain the records and any other records related to the Services or this Agreement and will allow City access to such records for a period of four years after the expiration of the Term or termination of the Agreement. At City’s request, or upon expiration or termination of this Agreement, Consultant will return to City all plans, maps, cost estimates, project financial records, reports, and related documents. All research information, plans, diagrams, financial records, reports, cost estimates or other documents prepared or obtained under the terms of th is Agreement will be delivered to and become the property of the City and all data prepared or obtained under this Agreement will be made available, upon request, to the City without restrictions or limitations on their use . This Section (9) will survive expiration of the Term or termination of the Agreement.

(10) Written Reports and Documents. In accordance with Government Code section 7550, if the total compensation paid to Consultant under this Agreement exceeds $5,000, any document or written report prepared by Consultant for or under the direction of City will contain the numbers and dollar amounts of all contracts and subcontracts relating to the preparation of such document or written report. The contract and subcont ract numbers and dollar amounts shall be contained in a separate section of such document or written report. When multiple documents or reports are the subject or product of this Agreement, the disclosure section may also contain a statement indicating th at the total contract amount represents compensation for multiple documents or reports.

(11) Record and Fiscal Control System. Consultant will maintain its financial records and fiscal control systems in a commercially reasonable manner. Consultant will maintain personnel and payroll records to adequately identify the source and application of all received funds; withhold income taxes; pay employment taxes (including Social Security), unemployment compensation, worker's compensation and other taxes as ma y be due. Consultant will maintain an effective system of internal control to assure that funds provided through the City are used solely for authorized purposes.

(12) Access to Records; Audits . The City will have access at any time during normal business hours and as often as necessary to any bank account and books, records, documents, accounts, files, reports, and other property and papers of Consultant relating to the Services to be provided under this Agre ement for the purpose of making an audit, review, survey, examination, excerpt or transcript.

(13) Consultant’s Testimony. Unless the Services include serving as an expert witness, Consultant agrees to consult with City and testify at City’s request at no additional cost other than normal witness fees if litigation is brought against City in connection with Consultant ’s Services.

This Section (13) will survive expiration of the Term or termination of the Agreement.

(14) Assignment of Personnel. Consultant will only assign competent and qualified personnel to perform the Services. If City asks Consultant to remove a person assigned to the Services, Consultant agrees to do so immediately regardless of the reason, or the lack of a reason, for City's request.

(15) Insurance. Before it may begin performing Services under this Agreement, Consultant must procure and provide proof of the insurance coverage and endorsements required by this Section in the form of certificates and endorsements acceptable to City. The required insurance must cover the activities of Consultant and its subconsultants or subcontractors relating to or arising from the performance of the Services, and must remain in full force and effect at all times during the Term of the Agreement. All required insurance must be issued by a company licensed Updated: 3/26 Page 6
to do business in the State of California, and each such insurer must have an A.M. Best’s financial strength rating of “A” or better and a financial size rating of “V II” or better. If Consultant fails to provide any of the required coverage in full compliance with the requirements of this Agreement, City may, at its sole discretion and in addition to any other remedies, purchase such coverage at Consultant’s expense an d deduct the cost from payments due to Consultant, suspend performance of the Services under the Agreement, or terminate Consultant for default. The procurement of the required insurance will not be construed to limit Consultant’s liability under this Agre ement or to fulfill Consultant’s indemnification obligations under this Agreement. If coverage limits carried by Consultant exceed the minimum limits specified below, the higher limits will be deemed to be required by this Agreement.

A. Policies and Limi ts. Consultant must procure and maintain the following insurance policies and limits at all times during the Term of this Agreement:

1. Commercial General Liability Insurance (“CGL”): The CGL policy must be issued on an occurrence basis, written on a comprehensive general liability form (CG 00 01), and must include coverage for liability arising from the operations of Consultant or its subconsultants or subcontractors in the performance of the Services, including products and completed operations, property damage, bodily injury and personal and advertising injury with limits of at least $2,000,000.00 per occurrence. General aggregate limit shall be twice the required occurrence limit .

The CGL coverage may be arranged under a single policy for the full limits required or by a combination of underlying policies with the balance provided by excess or umbrella policies, provided each such policy complies with the requirements set forth herein.

2. Automobile Liability: The automobile liability policy must provide coverage of at least $1,000,000.00 combined single-limit per accident for bodily injury, death or property damage.

3. Workers’ Compensation Insurance and Employer’s Liability: If the Consultant has employees, the policy must comply with the requirements of the California Workers’ Compensation Insurance and Safety Act, providing coverage of at least $1,000,000.00, or as otherwise required by law.

4. Professional Liability: The professional liability insurance policy must insure against the Consultant’s errors and omissions in the provision of Services under this Agreement, in an amount not less than $1,000,000.00 combined single limit.

Any deductible or self-insured retention may not exceed $50,000. The professional liability policy must include prior acts coverage sufficient to cover all Services provided by the Consultant for this Agreement, and the coverage must continue in effect for five years following final payment to Consultant. The following provisions apply if the professional liability policy is written on a claims-made form:

a. The retroactive date of the policy must be shown and must be on or before the Effective Date of the Agreement.

b. The insurance must be maintained and evidence of insurance must be provided for a continuous period of at least five years following expiration of the Term or termination of the Agreement, whichever occurs first.

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c. If the coverage is canceled or not renewed and is not replaced with another claims-made policy form with a retroactive date that is on or before the Effective Date of this Agreement, Consultant must provide extended reporting coverage for a minimum of five years following expiration of the Term or termination of the Agreement, whichever occurs first. The City has the right to procure, at Consultant’s cost, any extended reporting provisions of the policy if the Consultant cancels or fails to renew the coverage.

d. A copy of the claim reporting requirements must be s ubmitted to the City before Consultant may begin performing Services under this Agreement.

B. Required Endorsements. The insurance provided by Consultant must include the following endorsements as specified below. The endorsements must be executed by a person authorized to bind the issuing insurer. The endorsements are to be provided on forms provided, specified, or approved by the City. As an alternative to the City’s forms, the Consultant’s insurer(s) may provide complete copies of all required insurance policies, including endorsements.

1. Additional Insured Endorsements : The General Liability and Automobile Liability policies are to contain, or be endorsed to contain, the following provisions:

a. The City, its office rs, officials, employees, and volunteers (“Additional Insureds”) will be covered as additional insureds with respect to all covered liability. This must be provided in the form of an additional insured endorsement to the Consultant’s insurance policy, using form CG 20 10 11 85, forms CG 20 10 10 01 and GC 20 37 10 01, or equivalent approved by the City. For design professionals f orm CG 20 07 may be used.

Alternatively, the additional insured endorsement may be provided as a separate owner’s policy that complies with all of the requirements set forth in this Section 15.
b. The inclusion of more than one insured will not operate to impair the rights of one insured against another, and the policies will apply as though separate policies have been issued to each of the Additional Insureds. c. The insurance provided by the Consultant is primary and no insurance or self-insurance held or owned by any of the Additional Insureds may be called upon to contribute to a loss or defense.
d. Any failure by Consultant to co mply with the reporting requirements for a policy will not affect nor abridge the coverage provided for any Additional Insureds.
e. The coverage or endorsement will not contain any limitations on the scope of protection available to the Additional Insureds.

2. Notice: Each insurance policy require d by this clause must provide or be endorsed to state that coverage will not be reduced, canceled, or allowed to expire without at least thirty (30) days advance written notice to the City, unless due to non-payment of premiums, in which case ten (10) days advance written notice is required.

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3. Waiver of Subrogation: Each required policy must include an endorsement providing that the insurer will waive any right of subrogation it may have against the City. Consultant hereby agrees to waive subrogation which any insurer of Consultant may acquire from Consultant by virtue of the payment of any loss.

C. Deductibles and Self -Insured Retentions . Any deductibles or self -insured retentions for the required insurance policies are subject to prior approval by the City Manager .

Before beginning performance of the Services, Consultant must disclose the amounts of the deductibles and self-insured retentions that apply to the required policies . If the City Manager determines that the deductible or self -insured retention for any required policy is unacceptably high, at the option of City, (1) the insurer must reduce or eliminate the deductible or self-insured retention with respect to the Additio nal Insureds, or (2) the Consultant must provide a bond or financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration, and defense expenses. During the Term of this Agreement, Consultant may not increase any deductibles or self -insured retentions with respect to the Additional Insureds, without the prior written consent of the City Manager. The City Manager may condition such consent upon the Consultant procur ing a bond or financial guarantee that is satisfactory in form to the City, guaranteeing payment of losses and related investigations, claim administration, and defense expenses.

D. Subconsultants or Subcontractors. Consultant must ensure that each subconsultant or subcontractor is required to maintain the same insurance coverage required for Consultant under this Section (15), with respect to its performance of Services, including the required endorsements. Consultant must confirm that each subconsultant or subcontractor has complied with these insurance requirements before the subconsultant or subcontractor is permitted to begin Services under this Agreement. Upon request by the City, Consultant must provide certificates and endorsements submitted by each subconsultant or subcontractor to prove compliance with this requirement. The insurance requirements for subconsultants or subcontractors do not replace or limit the Consultant insurance obligations.

(16) Indemnification. The terms and conditions set forth in subsection 16(A), below, are applicable to this Agreement if the Services to be provided by Consultant are not “design professional” services as used and defined in Civil Code section 2782.8 (architect, landscape architect, engineering, or land surveyor services). The terms and conditions set forth in subsection 16(B), below, are applicable to this Agreement if the Services to be provided by Consultant are “design professional” services as us ed and defined in Civil Code section 2782.8 (architect, landscape architect, engineering, or land surveyor services).

A. Indemnification by Non-Design Professionals. Consultant shall, to the full est extent permitted by law, indemnify, defend (with counsel acceptable to the C ity) and hold harmless City, and its employees, officials, volunteers and agents (" Indemnified Parties") from and against any and all losses, claims, damages, costs and liability of every nature arising out of or resulting from the performance of this Agreement by C onsultant, its officers, employees, agents, volunteers, subcontractors or sub-consultants, excepting only liability arising from the sole negligence, active negligence o r willful misconduct of C ity. Liabilities subject to the duties to defend and indemnify include, without limitation, all claims, losses, damages, penalties, fines, and judgments; associated investigation and administrative expenses; defense costs, includi ng but not limited to reasonable attorneys’ fees; court costs; and costs of alternative dispute resolution.

1. The duty to defend is a separate and distinct obligation from the Consultant’s duty to indemnify. The Consultant shall be obligated to defend, in all legal, equitable, administrative, Updated: 3/26 Page 9
or special proceedings, with counsel approved by the City, the City and its directors, officers, and employees, immediately upon tender to the Consultant of the claim in any form or at any stage of an action or proceeding, whether or not liability is established. An allegation or determination of comparative active negligence or willful misconduct by an Indemnified Party does not relieve the Consultant from its separate and distinct obligation to defend City . The obligation to defend extends through final judgment, including exhaustion of any appeals. The defense obligation includes an obligation to provide independent defense counsel if the Consultant asserts that liability is caused in whole or in part by the negligence or willful misconduct of an Indemnified Party. If it is finally adjudicated that liability was caused by the sole active negligence or sole willful misconduct of an Indemnified P arty, Consultant may submit a claim to the City for reimbursement of reasonable attorneys’ fees and defense costs.

2. In the event that Consultant or any employee, agent, subconsultant or subcontractor of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the Calif ornia Public Employees Retirement System ( “PERS”) to be eligible for enrollment in PERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, subconsultants or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

3. The review, acceptance or approval of the Consultant’s Services or work product by any Indemnified Party shall not affect, relieve or reduce the Consultant’s indemnification or defense obligations. The provisions of this Section are not limited by and do not affect the provisions of this Agreement relating to insurance.

4. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply.

5. By execution of this Agreement, Consultant acknowledges and agrees to the provisions of this Section and that it is a material element of consideration, and that these provisions survive the termination of this Agreement.

B. Indemnification by Design Professionals . Consistent with California Civil Code section 2782.8 (“section 2782.8”), when the Services to be provided under this Agreement are to be performed by a “design professional, ” as that term is defined under section 2782.8, Consultant shall, to the fullest extent permitted by law, indemnify, defend and hold harmless City, and its employees, officials, volunteers and agents (“Indemnified Parties”) from and against any and all losses, claims, damages, costs and liability of every nature , including reasonable attorneys’ fees and costs, to the extent caused in whole or in part by any negligence, recklessness, or willful misconduct of Consultant, its officers, employees, agents, subconsultants or subcontractors in performance of the Services under this Agreement, but excluding the sole or active negligence or willful misconduct of one or more of the Indemnified Parties. Defense costs shall not exceed Consultant’s proportionate percentage of fault, except as set forth in section 2782.8.

1. In the event that Consultant or any employee, a gent, subconsultant or subcontractor of Consultant providing services under this Agreement is determined by a court of competent jurisdiction or the California Public Employees Retirement System ( “PERS”) to be eligible for Updated: 3/26 Page 10
enrollment in PERS as an employee of City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, subconsultants or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

2. The review, acceptance or approval of the Consultant’s Services or work product by any Indemnified Party shall not affect, relieve or reduce the Consultant’s indemnification or defense obligations. The provisions of this Section are not limited by and do not affect the provisions of this Agreement relating to insurance.

3. Acceptance by City of insurance certificates and endorsements required under this Agreement does not relieve Consultant from liability under this indemnification and hold harmless clause. This indemnification and hold harmless clause shall apply to any damages or claims for damages whether or not such insurance policies shall have been determined to apply.

4. By execution of this Agreement, Consultant acknowledges and agrees to the provisions of this Section and that it is a material element of consideration, and that these provisions survive the termination of this Agreement.

(17) Licenses. If a license of any kind, which term is intended to include evidence of registration, is required of Consultant, its employees, agents, or subcontractors by federal or state law, Consultant warrants that such license has been obtained, is valid and in good standing, and Consultant shall keep it in effect at all times during the Term of this Agreement, and that any applicable bond has been posted in accordance with all applicable laws and regulations.

Consultant, its subconsultants, and subcontractors, will obtain and maintain a City of San Pablo Business License at all times during the Term of this Agreement.

(18) Employment Practices.

A. Employment of Local Residents. Pursuant to the San Pablo Economic Opportunity Policy, the Consultant and any subcontractors shall contact the San Pablo Economic Development Corporation (“EDC”) at [email protected] or 510-215-3200, at least ten business days prior to hiring or staffing for fulfillment of the Agreement, describing number, duties and qualifications needed for available positions, and shall fairly consider for employment any workers referred by the EDC within three business days. “Local Resident” means an individual having an adjusted household income of less than the Area Median Income for Contra Costa County, and domiciled in the City of San Pablo as of the relevant hiring date, with “domiciled” as defined by Section 349(b) of the California Election Code. Discrimination against Local Residents on the basis of their local status is prohibited.

B. Compliance With Law . Consultant represents that it is an Equal Opportunity Employer and shall comply with applicable regulations governing equal opportunity employment. Consultant shall not discriminate in the em ployment of any person because of race, color, national origin, ancestry, physical or mental disability, medical condition, marital status, sex, age, unless based upon a bona fide occupational qualification pursuant to the California Fair Employment and Housing Act. Consultant shall comply with all applicable provisions of the Americans with Disabilities Act of 1990 (“ADA”) in performing its obligations under this Agreement. Failure to comply with the provisions of the ADA shall be a material breach of, and grounds for the Updated: 3/26 Page 11
immediate termination of, this Agreement . In performing Services and providing services under this Agreement, Consultant shall, at its sole cost and expense, comply with all applicable laws of the United States and the State of California; the Ordinances of the City of San Pablo; and the rules, regulations, orders , and directions of their respective administrative agencies and the officers thereof.

(19) Local Subcontracting – Outreach. Consultant shall contact the EDC at [email protected] or 510 -215-3200) at least two weeks prior to any subcontract award, providing notice and details regarding subcontracting opportunity. The EDC shall notify qualified local businesses of subcontracting opportunities, and provide technical assistance to qualified local businesses during the subcontracting bidding process.

(20) Termination.

A. Termination for Convenience . City may terminate this Agreement at its sole discretion at any time prior to expiration of the Term or completion by the Consultant of the Services required hereunder. Notice of termination of this Agreement shall be given in writing to the Consultant, and shall be sufficient and complete when same is deposited in the United States Mail, postage prepaid and certified, address as set forth below in Section ( 37), “Notices.” The Agreement shall be terminated upon the date set forth in the City’s Notice of Termination. If the City terminates this Agreement, the Consultant shall be compensated for all Services satisfactorily performed prior to the time of receipt of cancellation notice, and shall be compe nsated for materials ordered by the Consultant or its employees, or services of others ordered by the Consultant or its employees, prior to receipt of notice of cancellation whether or not such materials or final instruments of service of others have actually been delivered, provided that the Consultant or its employees are not able to cancel such orders for materials or services of others.

Compensation for the Consultant in the event of cancellation shall be determined by City in accordance with the percentage of Services completed and agreed to by the Consultant. In the event of cancellation, all notes, sketches, computations, drawings, and specifications or other data, whether complete or not, remain the property of the City. The City may make copies or extract information from any such notes, sketches, computations, drawings, and specifications, or other data whether complete or not.

B. Termination for Cause. City may terminate this Agreement for cause by providing Consultant with one day’s written notice of such termination if Consultant violates any of the terms and conditions of this Agreement. In City’s discretion and at City’s option, such termination for cause may alternatively be accomplished, where Consultant fails to perform any of the obligations required of Consultant within the time and in the manner provided for under the terms of this Agreement, within seven days after receipt of the notice of such default. Upon City's termination of this Agreement for cause, City reserves the right to complete the Services by whatever means City deems expedient and the expense of completing such Services, as well as any and all damages to the extent caused by the negligent acts, intentional acts or errors or omissions of the Consultant, shall be charged to the Consultant.

C. Immediate Termination. City may terminate this Agreement immediately in any case where the Consultant engages in fraudulent or criminal activities while performing the Services, or is otherwise determined to lack the necessary skills to accomplish the desired objectives.

(21) Ownership of Materials . Any and all documents, including draft documents where completed documents are unavailable, or materials prepared or caused to be prepared by Updated: 3/26 Page 12
Consultant pursuant to this Agreement shall be the property of the City at the moment of their completed preparation. All materials and records of a preliminary nature such as survey notes, sketches, preliminary plans, computations and other data, prepared or obtained in the performance of this Agreement, shall be made available, upon request, to City at no additi onal charge and without restriction or limitation on their use consistent with the intent of the original design.

(22) Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City's City Manager and approved as to form by the City Attorney. Such document shall expressly state that it is intended by the Parties to amend the terms and conditions of this Agreement.

(23) Abandonment by Consultant. In the event the Consultant ceases performing Services under this Agreement or otherwise abandons the Agreement prior to completing all of the Services, Consultant shall, without delay, delive r to City all materials and records prepared or obtained in the performance of this Agreement, and shall be paid for the reasonable value of the Services performed up to the time of cessation or abandonment, less a deduction for any damages or additional expenses which City incurs as a result of such cessation or abandonment.

Consultant agrees to be financially responsible and to compensate City for any costs incurred by City in retaining the services of another to replace Consultant, but only to the extent that the costs of retaining the replacement exceed what remaining amounts would have been paid to Consultant under the Agreement had Consultant completed the Services.

(24) Waiver. The waiver by either Party of a breach by the other of any provision of this Agreement shall not constitute a continuing waiver or a waiver of any subsequent breach of either the same or a different provision of this Agreement.

(25) No Third -Party Rights . The Parties do not intend to create rights in, or to grant remedies to, any third party as a beneficiary of this Agreement or of any duty, covenant, obligation, or undertaking established herein.

(26) Severability. Should any part of this Agreement be declared by a final decision by a court or tribunal of competent jurisdiction to be unconstitutional, invalid, or beyond the authority of either Party to enter into or carry out, such decision shall not affect the validity of the remainder of this Agreement, which shall continue in full force and effect, provided that the remainder of this Agreement, absent the unexcised portion, can be reasonably interpreted to give effect to the intentions of the Parties.

(27) Compliance with Laws. In the performance of this Agreement, Consultant shall abide by and conform to any and all applicable laws of the United States, the State of California, and City ordinances. Consultant warrants that all Services done under this Agreement will be in compliance with all applicable safety rules, laws, statutes and practices, including but not limited to Cal/OSHA regulations.

(28) Controlling Law and Venue. This Agreement and all matters relating to it shall be governed by the laws of the State of California , and venue for any legal action arising from or relating to this Agreement will be in the Superior Court of Contra Costa County, and no other place. Consultant hereby waives the removal provisions of Code of Civil Procedure section 394.

(29) Breach. In the event that Consultant fails to perform any of the Services described in this Agreement or otherwise breaches the Agreement, City shall have the right to pursue all Updated: 3/26 Page 13
remedies provided by law and equity. Neither payment by the City nor performance by Consultant shall be construed as a waiver of either Party's rights or remedies against the other. Failure to require full and timely performance of any provision, at any time, shall not waive or reduce the right to insist upon complete and timely performance of such provision thereafter. In the event of any suit, action or proceeding brought by either Party for breach of any term hereof or to enforce any provision hereof, the prevailing party shall be entitled to recover its reasonable attorney’ s fees.

(30) Inspection by Other Agencies . Authorized representatives of the Federal Government, the California Department of Transportation, or other government agencies which provide grant funding (if any) for this Agreement and the City have the right to inspect Consultant’s performance of the Services, files, and work product.

(31) Conflict of Interest. Consultant warrants and covenants that Consultant presently has no interest in, nor shall any interest be acquired in, any matter which will render the services required under the provisions of this Agreement a violation of any applicable state, local, or federal law. In the event that any conflict of interest should nevertheless arise, Consultant shall promptly notify City of the existence of such conflict of interest so that the City may determine whether to terminate this Agreement. Consultant furth er warrants its compliance with the Political Reform Act (Gov. Code section 81000 et seq.) respecting this Agreement. Where City Manager determines, based on facts provided by City staff, that Consultant meets the criteria of section 18701 of the FPPC regu lations, the individual providing services under this Agreement shall be considered a “designated employee” under the City’s conflict of interest code, and shall be required to complete FPPC Form 700 regarding his or her economic interests in a timely manner.

(32) Copyright. Upon City's request, Consultant shall execute appropriate documents to assign to the City the copyright to work created pursuant to this Agreement. The issuance of a patent or copyright to Consultant or any other person shall not affect City's rights to the materials and records prepared or obtained in the performance of this Agreement. City reserves a license to use such materials and records without restriction or limitation consistent with the intent of the original design, and City shall not be required to pay any additional fee or royalty for such materials or records. The license reserved by City shall continue for a period of fifty years from the Effective Date unless extended by operation of law or otherwise.

(33) Whole Agreement . This Agreement constitutes the entire understanding and agreement of the parties. This Agreement integrates all of the terms and conditions mentioned herein or incidental hereto and supersedes all negotiations or previous agreements between the Parties with respect to all or any part of the subject matter hereof.

(34) Authority of Parties. Each of the signatories to this Agreement warrants that he or she has the authority to enter into and execute this Agreement and to bind the entity or entities on whose behalf they sign.

(35) Counterparts. This Agreement may be executed in duplicate counterparts.

(36) Multiple Copies of Agreement . Multiple copies of this Agreement may be executed but the parties agree that the Agreement on file in the office of the City Clerk is the version of the Agreement that shall take precedence should any differences exist among counterparts of the document.

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(37) Notices. Notices required by this Agreement shall be personally delivered or mailed, postage prepaid, as follows:

To Consultant: Amanda Percy, Finance Manager
SOS Richmond
23 Maine Avenue
Richmond, CA 94804

To the City: City Manager, City of San Pablo
San Pablo City Hall
1000 Gateway Avenue
San Pablo, CA 94806

Each Party shall provide the other Party with telephone and written notice of any change in address as soon as practicable. Notices given by personal delivery shall be effective immediately.

Notices given by mail shall be deemed to have been delivered forty-eight hours after having been deposited in the United States mail.

(38) Federal Funding Requirements (if applicable). If this Agreement is subject to federal funding, in whole or in part, it must comply with the uniform federal award procurement requirements set forth in 2 CFR §§ 200.318 – 200.327, as may be amended from time to time, and contain the applicable provisions described in Appendix II to Part 200 – Contract Provisions for non-Federal Entity Contracts Under Federal Awards, which are attached to this Agreement as Exhibit C. In the event of a conflict or inconsistency between Exhibit C, Exhibit D, if applicable, and this Agreement, Exhibit C will control.

___ This Agreement is subject to federal funding. See Exhibit C.

X__ This Agreement is not subject to federal funding.

(39) Caltrans Funding Requirements (if applicable). If this Agreement is for architectural and/or engineering services subject to reimbursement or funding, in whole or in part, by Caltrans and administered under the Local Assistance Procedures Manual (“LAPM”), it must include the provisions set forth in Exhibit D, Mandatory Fiscal and Federal Provisions for Architectural and Engineering Consultant Contracts Subject to Caltrans Funding. In the event of any conflict or inconsistency between Exhibit D and this Agreement, Exhibit D will control.

__ This Agreement is subject to funding by Caltrans. See Exhibit D.

X_ This Agreement is not subject to funding by Caltrans.

[Signatures on following page.]

Updated: 3/26 Page 15
IN WITNESS WHEREOF, Consultant has executed this Agreement, and the City, by its City Manager, who is authorized to do so, has executed this Agreement.

APPROVED AS TO FORM: CITY OF SAN PABLO
A Municipal Corporation

By _______________________________ By ___________________________________ Brian P. Hickey, City Attorney Matt Rodriguez, City Manager

Date signed: _______________________ Date signed:___________________________

SOS RICHMOND

By ____________________________
Daniel Barth, Executive Director

Date signed:___________________________
ATTEST:

By _______________________________ Date signed:___________________________ Dorothy Gantt, City Clerk

Attachments:

Exhibit A: City’s Grant Agreement with Caltrans dated April 15, 2026 Exhibit B: Consultant’s Program Description dated January 13, 2026

Updated: 3/26 Page 16
Exhibit A
Grant Agreement with Caltrans

05/06/26

Community Cleanup and
Employment Pathway Grants

PROGRAM GUIDELINES
Clean CA Program
Summer 2025

Attachment I
Clean CA Program
Community Cleanup and Employment Pathway Grant Program Guidelines

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Contents

Introduction ............................................................................................................................................... 2 District Partnerships .................................................................................................................................. 3 Proposals .................................................................................................................................................... 4 Objectives .............................................................................................................................................. 4 Evaluation Criteria ............................................................................................................................... 4 Application Submissions ..................................................................................................................... 6 Outreach and Partnership .................................................................................................................... 6 Selection and Notification .................................................................................................................... 7 Schedule .................................................................................................................................................... 8 Funding Mechanism ............................................................................................................................... 8 Matching Funds / In-Kind Contributions ............................................................................................ 9 Funding Disbursement .......................................................................................................................... 10 Performance Metrics ............................................................................................................................ 10 Clean CA Roles/Responsibilities ........................................................................................................ 11 District Roles ............................................................................................................................................. 12 Grant Recipient Responsibilities ......................................................................................................... 14

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Introduction

The Community Cleanup and Employment Pathway (CCEP) Grant Program is a signature initiative under the Clean California Program, administered by the California Department of Transportation (Caltrans). This grant program is designed to support litter abatement and public space beautification efforts on locally owned public right-of- way while creating workforce development opportunities for individuals facing barriers to employment.

Through competitive grants, the program provides funding to local agencies (including federally recognized tribal governments) to conduct targeted litter cleanup and graffiti removal activities, complemented by educational and engagement efforts that foster community pride and long-term maintenance. The program places strong emphasis on serving disadvantaged and underserved communities (as identified in Section 4.1 of grant application template) and encourages local commitment through participation in the Clean California Community designation pledge

1. A core component of this program is the creation of employment pathways through partnerships with workforce development organizations or use of existing employment development departments. These partnerships will connect justice- impacted individuals, those experiencing homelessness, at-risk youth, and others with meaningful job training and paid transitional employment opportunities focused on litter abatement, landscaping, and environmental stewardship.

Program Objectives

• Litter and Graffiti Abatement: Support sustained litter cleanup and graffiti removal on local right-of-way.

• Workforce Development: Create transitional employment and training opportunities for vulnerable populations either through partnerships with workforce development organizations or use of existing employment development departments.

• Equity and Inclusion: Prioritize disadvantaged communities and support pathways to community self-sufficiency.

• Sustainable Community Engagement: Promote public education and anti- littering campaigns. Take the online Clean California Community designation pledge to ensure sustainability and long-term impact.

By integrating cleanup, workforce development, and community engagement, the CCEP Grant Program seeks to create cleaner, safer, and more equitable public spaces throughout California.

1 https://cleanca.com/designation/
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Eligible Entities

For the purposes of the CCEP Grant Program, eligible entities will be defined as:

• Local Governments – Cities, counties, and special districts responsible for community services and maintenance.

• Transit Agencies – Public transportation agencies with jurisdiction over facilities or right-of-way that intersect with cleanup needs.

• Tribal Governments – Federally recognized tribes.

• Joint Applications – Partnerships among the above entities, including collaborations with community-based organizations, workforce development boards, educational institutions, or local nonprofits, are encouraged and eligible.

Eligible Expenses

Eligible expenses may include, but are not limited to:

• Staff Time: Local agency staff time directly related to proposal delivery is eligible.

This includes staff time for developing and administering contracts, program management, and coordination with community-based organizations.

• Travel Costs: Reasonable and necessary travel costs that are directly related to proposal implementation (e.g., site visits, stakeholder engagement, workforce coordination) are eligible.

• Materials and Supplies: Tools, equipment, safety gear, and cleanup supplies needed for community cleanup activities.

• Workforce Development Costs: Training, certification, stipends, or wages directly tied to workforce development opportunities for program participants.

• Public Outreach and Education: Costs related to promoting cleanup events, workforce opportunities, and community engagement.

Caltrans District Partnerships

The Caltrans districts possess in-depth knowledge of the local context and unique challenges, making them invaluable enablers to support grant applicants in proposal identification, development, and implementation processes. They are encouraged to foster strong partnerships with local agencies to ensure seamless coordination and efficient proposal delivery. By leveraging their expertise and collaborating closely with stakeholders, districts can support local agencies in effectively address challenges related to waste management, graffiti, and aesthetic appeal in urban areas, ultimately beautifying public spaces within their districts.

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Proposals

Objectives

The grant proposal is the foundation for securing funding under the CCEP Grant Program. The proposal must demonstrate how the applicant will use grant funding to meet the program’s core objectives through locally led, community-driven efforts.

Proposals should clearly articulate the public benefit of the proposed activities, particularly in disadvantaged or underserved communities.

Applicants are expected to:

• Identify litter abatement and graffiti removal needs in specific areas of local right-of-way.
• Detail a plan for workforce development, including partnerships with workforce organizations and strategies for engaging vulnerable populations. • Commit to community engagement strategies and educational outreach that promote long-term cleanliness and civic pride.
• Demonstrate alignment with the Clean California Community designation pledge. The pledge is not required to apply for or receive funding. • Provide a sustainable approach to maintaining the public space improvements achieved through the grant.

Each proposal must be comprehensive, feasible, and results-driven, ensuring that awarded funding leads to measurable environmental, social, and economic impacts in the applicant's community.

Evaluation Criteria
Applications will be submitted by local agencies to their respective Caltrans district coordinators, then evaluated and scored competitively by the Clean CA Program based on the criteria listed below. Applications that score highest across these categories will be prioritized for funding.

1. Community Need and Impact (15 points)
• Demonstrates a clear need for litter abatement and graffiti removal, including information such as description of the history of the area, prior efforts to address the issues and how this grant will make a difference.

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• Identifies underserved or disadvantaged areas where the proposal will be implemented.
• Outlines benefits to public health, safety, environmental quality, and community aesthetics.

2. Workforce Development Strategy (15 points)
• Includes a detailed plan for engaging and employing vulnerable populations. • Establishes partnerships with workforce development organizations (e.g., BCOE Back 2 Work, Center for Employment Opportunities (CEO), Chrysalis or similar) or leverage existing employment departments.
• Provides evidence of transitional employment (as measured by participants who are able to find long-term employment), training, and pathways to long-term job placement.

3. Community Engagement and Education (15 points)
• Describes plans for community input, public education, and volunteer participation.
• Commits to youth education, anti-littering outreach, or (encouraged but not mandatory) participation in the Clean California Community designation program.

4. Long-Term Sustainability and Maintenance (15 points) • Outlines a long-term plan to fund the maintenance of cleaned and beautified spaces.
• Includes partnerships, volunteer programs, or recurring community events in alignment with the Clean CA community designation pledge. • Describes infrastructure or policy measures to prevent future littering.

5. Clean California Community Designation Pledge (10 points) • Applicant has taken or plans to take the Clean California Community pledge. • Demonstrates commitment to meeting at least 10 of the 15 designation criteria.

6. Proposal Feasibility and Readiness (10 points)
• Provides a detailed implementation schedule.
• Demonstrates capacity to manage the proposal, including procurement, reporting, and oversight.

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7. Matching Funds and Leveraged Resources (10 points)
• Describes how matching funds (cash or in-kind) will support and expand proposal activities.
• Ensures that match contributions are additive and not part of existing baseline cleanup operations.

8. Disadvantaged or Under-served Community (10 points)
Applicants will be required to include supporting documentation (e.g., CalEnviroScreen map outputs, local demographic data, or letters from community organizations) to demonstrate that the proposed project serves a disadvantaged or under-served community. The following criteria will be recognized as indicators of disadvantaged or under-served communities (see grant proposal template for details):
• Median Household Income
• CalEnviroScreen 4.0
• Free or Reduced-Price School Meals
• Healthy Places Index
• Native American Tribal Lands

Application Submissions

• The Clean CA grant program proposal template must be used for submitting the proposal. Ensure that all sections of the template are completed comprehensively and provide sufficient detail to support the evaluation and decision-making process.

• Local agencies, in collaboration with districts, complete the template and submit comprehensive proposals.

• Each proposal submitted for consideration must include a letter of support from the Caltrans district that is submitting the proposal. The letter of support should demonstrate the district's endorsement to the proposal. It will serve as evidence of the district's collaboration and partnership with local agencies, ensuring seamless coordination and efficient proposal delivery. The inclusion of the letter will help validate the proposal's feasibility and foster confidence in the successful implementation of the proposal.

Outreach and Partnership

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District-Level Engagement
• Caltrans district staff will serve as on-the-ground liaisons to promote the program locally, identify high-need areas, and encourage eligible applicants to submit proposals.
• District coordinators will collaborate with grant applicants to build partnerships aligned with the program’s objectives.

Encouraging Clean California Community Pledges
• As part of the outreach effort, Caltrans will actively promote the Clean California Community designation pledge, encouraging applicants to take the pledge during the grant application process.
• The Clean CA Program to provide technical assistance as needed to help communities understand the benefits of designation and complete the pledge requirements.

Through strategic outreach and strong partnerships, Caltrans will ensure that the grant program reaches a diverse range of communities and delivers equitable opportunities to participate in the Clean California mission.

Selection and Notification

1. Proposal Review and Evaluation:
o Clean CA Program reviews all proposals against qualitative evaluation criteria outlined in the guidelines.
o Proposals are assessed for alignment with waste management, graffiti mitigation, aesthetics and equity objectives.

2. Proposal Selection:
o Clean CA Program selects proposals based on evaluation results and criteria alignment. High-priority proposals that benefit underserved communities are prioritized.

3. Proposal Award Notification:
o Clean CA Program notifies Caltrans districts of the selected proposals by email.

Districts inform the corresponding local agencies about their grant award.

Debriefs will be provided upon request to applicants who were not awarded a grant.

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Schedule

Milestone Date
Program Launch & Public Outreach Begins July 1, 2025
Grant Guidelines Finalized & Published August 15, 2025
Call for Proposals Opens September 15, 2025
Proposal Submission Deadline November 3, 2025
Application Review and Scoring November–December
2025
Award Notifications Issued January 15, 2026
Grant Agreements Executed February–March 2026
Proposal Implementation Period Begins April 1, 2026
Quarterly Progress Check-In (Reporting
Due)
April 2026-April 2027
Proposal Implementation Period Ends April 1, 2027
Final Reports and Closeout Due November 1, 2027

Funding Mechanism

The funding mechanism for the CCEP proposals involves a restricted grant agreement (RGA) between the Caltrans district and the grant recipient (local agency, including federally recognized tribe) which is a legal mechanism that outlines the terms and conditions of the financial commitments for the awarded grant funding . It serves as a formal contract that establishes the roles and responsibilities of each party in the CCEP proposal.

The agreement includes the following elements:

• Proposal Scope: The RGA defines the scope of the proposal, detailing the specific improvements and enhancements to be undertaken within the local right-of-way.

• Funding Commitment: It outlines the financial contributions, specifying the amount that Caltrans will provide for the proposal and any in-kind contribution from the grant applicant.

• Timeline and Milestones: The agreement sets forth a clear timeline for proposal development, implementation, , and completion, including key milestones to be achieved during each phase.

• Roles and Responsibilities: It outlines the roles and responsibilities of the Caltrans district and the local agency in the proposal's execution, ensuring seamless coordination and cooperation.

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• Compliance and Reporting: The RGA may include requirements for compliance with relevant regulations, reporting on proposal progress, and any necessary documentation and record-keeping.

• Dispute Resolution: In the event of any disputes or disagreements, the RGA may outline a mechanism for resolving issues between the Caltrans district and the local agency.

Matching Funds / In-Kind Contributions
The CCEP Grant Program is designed to reduce financial barriers for local agencies, nonprofits, and community-based organizations. As such, no cash match requirement is imposed on applicants. However, applicants are encouraged to identify and document in-kind contributions and other non-state resources that will help maximize the impact of state funds.

Eligible In-Kind Contributions may include:
• Staff time dedicated to project planning, implementation, or coordination. • Volunteer labor associated with cleanup events, outreach, or community engagement.
• Donated materials or equipment used directly in cleanup or beautification activities.
• Facilities and meeting space contributed for trainings, workforce activities, or project planning.
• Complementary programs or services provided by partner agencies or organizations that directly support grant objectives.

Program Expectations:
• In-kind contributions are not required to apply for or receive funding. • Applicants who provide in-kind support should quantify contributions where possible (e.g., estimated dollar value of staff time, equipment, or materials). • In-kind contributions will be considered during proposal evaluation as evidence of community commitment, partnership strength, and project sustainability. • Documentation of in-kind contributions should be included in the proposal budget narrative at the time of application and reported during proposal implementation.

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Funding Disbursement
Grant awards will be issued as reimbursable agreements, not lump sum payments. • Reimbursable Basis: Grantees will be required to incur and document eligible expenses up front. Caltrans will then reimburse those expenses upon submission of proper invoices and supporting documentation.
• Invoicing: Invoices must include receipts, staff time records, or other documentation demonstrating that expenses are consistent with approved Caltrans Division of Local Assistance guidelines/template (Form LAP 5-A). • Payment Timeline: Reimbursements will generally be processed within 45 days of receipt of a complete and accurate invoice package.
• Advance Payments: No advance or upfront lump sum disbursements will be provided under this program.

Performance Metrics

To ensure accountability and evaluate success, all grantees are required to track and report on key performance metrics aligned with the program’s goals. These metrics will be tracked by grantees on templates provided by Caltrans to help measure the environmental, economic, and social impact of funded activities.

Environmental Impact Metrics
• Volume of litter and debris removed (in cubic yards or pounds with supporting documentation, e.g. weight/dump tickets and before/after photos) • Square footage of graffiti abated (before/after photos) • Number of litter cleanup events conducted (event attendance sheets and/or event flyers)
• Number of hard-to-recycle or bulky item collection events held (event attendance sheets and/or event flyers)
Workforce Development Metrics
• Number of individuals employed through workforce programs (with supporting documentation of individuals/crews employed, e.g. payroll logs) Clean CA Program
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• Hours of paid work experience and job training provided (with supporting documentation of individuals paid and training provided, e.g. payroll logs) • Demographics of workforce participants (e.g., justice-involved, unhoused, at-risk youth)
• Number and percentage of participants securing long-term employment post- program
Community Engagement Metrics
• Number of community volunteers engaged (attendance sheets) • Number of public outreach events or education campaigns implemented (event flyers / attendance sheets)
• Clean California Community pledge status and progress toward meeting designation criteria
• Number of community partnerships established (e.g., schools, businesses, nonprofits)
Sustainability and Maintenance Metrics
• Number of anti-litter infrastructure elements installed (e.g., bins, signage with supporting documentation, e.g. before/after photos)
• Planned frequency of cleanup and maintenance activities post-grant implementation
• Plan for ongoing community stewardship and long-term litter prevention practices post-grant implementation
Grantees will submit quarterly progress reports and a final close-out report at the end of the implementation period. These reports will summarize accomplishments, challenges, lessons learned, and include supporting documentation such as photographs, volunteer logs, and workforce data.

Clean CA Roles/Responsibilities

• Program Management: Responsible for overall program management and coordination of CCEP proposals statewide. Ensure that proposals align with the CalSTA objectives on climate action and meet the program's guidelines and priorities.

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• Proposal Selection: Select proposals based on factors such as recognizing underserved communities, high litter areas known challenges for waste management, graffiti, and lack of aesthetic appeal in urbanized districts and local agencies which align with CCEP Program objectives.

• Proposal Oversight: Provide oversight and guidance throughout the proposal lifecycle. Review proposals, assess their feasibility and alignment with program objectives, and ensure that the proposals adhere to the guidelines and timelines.

• Technical Assistance: Provide technical assistance to grant applicants and recipients during the proposal planning and implementation phases. Provide expertise and support in areas such as graffiti abatement, employment pathways, litter abatement, beautification, , and climate action.

• Budget Management: Responsible for overseeing the allocation and management of funds for CCEP proposals. Ensure that budgetary requirements are met and that funds are appropriately allocated to prioritize high-visibility proposals with an urgency to be delivered within their respective districts.

• Monitoring and Evaluation: Monitor proposal progress, track milestones, and evaluate the effectiveness of implemented enhancements. Assess the impact of CCEP proposals on improving waste management practices, reducing graffiti, and enhancing the aesthetic appeal of local areas .

• Quarterly Reporting and Documentation: Maintain accurate records of proposal activities, including proposals, RGAs, progress reports, and proposal outcomes.

Prepare periodic reports to communicate proposal status, achievements, and challenges to Caltrans leadership.

District Roles

Partnership Identification

• Stakeholder Engagement: Engage with local stakeholders, such as city officials, local agency representatives, community organizations, and advocacy groups, to foster partnerships and collaborations.

Project Management and Oversight

• Project Implementation: Monitor and facilitate the implementation of proposals according to the defined scope of work, schedule, and milestones.

• Communication and Coordination: Maintain regular communication and coordination with partner organizations to address any issues, provide guidance, and track progress.

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• Performance Evaluation: Conduct periodic evaluations to assess project performance, identify any necessary adjustments, and ensure adherence to objectives and quality standards.

Reporting and Documentation

• Progress Updates: Maintain regular communication with the Clean CA Program on project status, achievements, challenges, and any adjustments made to the scope of work or schedule.

• Documentation Retention: Ensure proper documentation of all agreements, communication records, project plans, and reports for record-keeping and future reference.

• Performance Monitoring: Monitor the progress and performance of projects to ensure the allocated funds are being effectively utilized.

• Reporting: Require regular reporting from local/transit agencies on the implementation and outcomes of the funded projects, including progress updates and evaluation results.

• Data Collection: Coordinate with partners to collect relevant project data, metrics, and deliverables.

Invoice Verification (Reimbursement)

• Ensure Compliance with RGA: Confirm that submitted invoices align with the terms and conditions outlined in the RGA.

• Validate Eligible Expenditures: Review costs to ensure they are allowable under program guidelines, e.g., litter abatement, beautification, and employment pathway activities.

• Confirm Completion of Work: Verify that the work claimed in the invoice has been completed as described, including site visits or photographic documentation if required.

• Check Supporting Documentation: Ensure that all required backup materials (e.g., receipts, timesheets, contractor invoices) are included and accurate.

• Monitor Project Progress: Track milestones and deliverables to confirm that the project is on schedule and consistent with the approved scope.

• Coordinate with Local Agencies: Communicate with grantees to resolve discrepancies, request missing documentation, or clarify unclear charges.

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• Approve for Reimbursement: Once verified, inform the Clean California Program to proceed with payment processing by Caltrans Accounting.

• Report and Escalate Issues: Flag any non-compliance, ineligible costs, or incomplete work for further review and potential corrective action.

Project Close-out Verification

• Review Final Deliverables: Confirm that all project components were completed as outlined in the original grant scope and agreement.

• Verify Documentation Accuracy: Ensure the closeout report includes complete and accurate records, e.g. before/after photos, receipts, payroll logs, and performance metrics.

• Confirm Use of Funds: Check that all expenditures align with approved budget categories and Clean CA eligibility requirements.

• Assess Community Impact: Evaluate whether the project met its stated goals (e.g., litter reduction, beautification, job creation) and delivered measurable benefits.

Stakeholder Engagement

• Community Outreach: Engage with local communities to provide updates on project progress, gather feedback, and address any concerns or inquiries related to the urbanized transit projects.

• Public Awareness: Promote the projects and their benefits to raise public awareness of their benefits, climate action goals, and improvements in active transportation, micro-mobility, and transit station aesthetics.

Grant Recipient Responsibilities

RGA Development

• Scope of Work: Collaborate with Caltrans district coordinator to define the scope of work for each proposal, including the specific activities, objectives, and desired outcomes.

• Schedule and Milestones: Work with Caltrans district coordinator to establish a comprehensive schedule with realistic milestones to ensure completion of all proposals. The schedule should consider proposal complexity, resource availability, and potential challenges that may arise during implementation.

• Resource Planning: Determine the necessary resources, including funding, personnel, equipment, and materials, required to execute the proposals successfully.

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• Legal and Administrative Considerations: Ensure that all RGAs and cooperative agreements comply with Caltrans legal requirements and administrative procedures.

Proposal Management and Oversight

• Proposal Implementation: Monitor and facilitate the implementation of proposals according to the defined scope of work, schedule, and milestones.

• Communication and Coordination: Maintain regular communication and coordination with Caltrans district coordinator to address any issues, provide guidance, and track progress.

• Performance Evaluation: Conduct periodic evaluations to assess proposal performance, identify any necessary adjustments, and ensure adherence to objectives and quality standards.

Reporting and Documentation

• Progress Updates: Maintain regular communication with the Caltrans district coordinator and Clean CA Program on proposal status, achievements, challenges, and any adjustments made to the scope of work or schedule.

• Documentation Retention: Ensure proper documentation of all agreements, communication records, proposal plans, and reports for record-keeping and future reference.

• Performance Monitoring: Monitor the progress and performance of proposals to ensure the allocated funds are being effectively utilized.

• Quarterly Reporting: Complete quarterly reporting on the implementation and outcomes of the funded proposals, including progress updates and evaluation results.

• Data Collection: Collect relevant proposal data, metrics, and deliverables.

Final Vouchering and Project Close-out

• Submit Final Documentation: Provide a comprehensive close-out report detailing completed work, expenditures, and outcomes.

• Include Proof of Completion: Attach visual evidence (e.g., before/after photos), final deliverables, and any required certifications to demonstrate project completion.

• Provide Financial Reconciliation: Submit a final invoice with itemized costs and supporting documentation to reconcile total grant expenditures.

Clean CA Program
Community Cleanup and Employment Pathway Grant Program Guidelines

16 | Page

• Address Scope and Budget Alignment: Confirm that all activities and costs align with the approved project scope and budget in the RGA.

• Respond to Caltrans Requests: Be prepared to clarify, revise, or supplement the report if requested by Caltrans District Coordinators.

• Submit Final Voucher Request: Package the close-out report with the final payment request for review and approval by Caltrans.

Stakeholder Engagement

• Community Outreach: Engage with local communities to provide updates on proposal progress, gather feedback, and address any concerns or inquiries related to the urbanized CCEP proposals.

• Public Awareness: Promote the proposals and their benefits to raise public awareness of their benefits, climate action goals, and improvements in graffiti abatement, employment pathways, litter abatement , and local area aesthetics.

In addition, applicants are encouraged to include:

• Community education campaigns that highlight the impacts of litter, encourage behavior change, and promote responsible waste disposal.

• Engagement strategies such as school partnerships, volunteer events, and youth training that build long-term stewardship.

• Collaboration with local businesses to reduce litter at the source (e.g., convenience stores, fast food outlets, or transit hubs).

Clean CA Program
Community Cleanup and Employment Pathway (CCEP) Grant Proposal I. PROJECT DESCRIPTION

CALTRANS

DISTRICT

PROJECT TITLE AGENCY NAME AGENCY

CONTACT
NAME
PHONE
NUMBER

EMAIL ADDRESS
4 San Pablo
Shines
City of San
Pablo
Amanda
Booth
510-215-
3066
[email protected]
Agency
Contact
Name
(Secondary)
Phone
Number
(Secondary)
Email Address (Secondary)
Chiara
Hanna
510-215-
3063
[email protected]

1.2 PROJECT DESCRIPTION
San Pablo Shines Program
The City of San Pablo proposes an expansion of its successful San Pablo Shines Program to enhance litter abatement, community engagement, and workforce development through collaborative partnerships with SOS Richmond and Earth Team. This initiative builds upon the foundation of the City’s Neighborhood Champions Program, a paid, resident-led effort that empowers community members to become ambassadors for neighborhood pride and environmental stewardship.

The expanded Neighborhood Champions Program would increase from three to six resident leaders who will organize and lead community-driven litter cleanups across all neighborhoods of San Pablo. Each Champion will host at least 3 cleanup events per year, recruit community volunteers, conduct 10 outreach activities to educate residents about the City’s free trash disposal services, and use the City’s “San Pablo Reach” app to report illegal dumping. These community leaders will receive training on the environmental and social impacts of litter, enhancing their ability to educate neighbors and promote sustainable waste behaviors. With additional funds, the program will include the option of “mini dumpster days” that the Champions will host in their communities. Additionally, the program will also be expanded to include a trash pick-up “lending library toolkit,” where residents can “check out” a toolkit with litter pick-up supplies for resident-led clean up events.

To deepen youth engagement and data-driven cleanup strategies, San Pablo will partner with Earth Team, a local nonprofit specializing in environmental education. Earth Team will manage Neighborhood Champion volunteer logistics and mentor high school students from Richmond High in litter assessment, outreach, and civic participation. Students will conduct On-Land Visual Trash Assessments (OVTAs) to identify litter hotspots, recommend site-specific interventions, and assist at neighborhood cleanup events. Earth Team aims to improve City litter grades (e.g., from “B” to “A”) and develop at least three actionable recommendations for trash reduction strategies. The program will employ 25 interns to attend training sessions, perform regular OVTAs at 16 locations, and provide 3 litter/trash reduction strategies to the City.

SOS Richmond will lead creek cleanup operations, focusing on areas impacted by encampments and illegal dumping. This work supports the City’s compliance with its National Pollutant Discharge Elimination System permit by mitigating pollution in local waterways. SOS Richmond’s model integrates environmental restoration with workforce training and transitional employment for unhoused residents. SOS will hire unhoused residents who will engage in paid, six-week job readiness programs that combine hands-on cleanup work, workforce coaching, and wellness services at the San Pablo Library Wellness Center. Through these efforts, participants will gain meaningful employment experience while supporting community beautification and environmental health.

Together, the three programs form a coordinated, citywide network advancing San Pablo’s vision of a cleaner, safer, and more connected community. This project not only enhances environmental quality and civic pride but also strengthens economic mobility by providing paid training, workforce pathways, and supportive services to residents most in need.

Attachment III

Key outcomes will include: Take the Clean California Community Pledge 6 Neighborhood Champions 25 Student interns-100 hours each 18 community-led cleanups, including an estimated 3 mini-dumpster days 60 outreach events annually 125 volunteers, including those from the lending library toolkit program Increased litter/dumping prevention education and reporting One grade improved litter assessment scores 60 Wellness visits per month (over 8 months for a total of 480 wellness touch points) 80 participants (10 per month over 8 months) in work experience and job readiness 70 tons of litter/illegal dumping removed (combined from all program elements) 1.3 PURPOSE AND NEED Problem Statement and Community Need The San Pablo Shines Campaign directly addresses the interrelated challenges of litter, illegal dumping, blight, and unemployment that have long impacted the City of San Pablo. Since 2018, City staff, residents, and elected officials have consistently identified litter and cleanliness as top community concerns. Annual community surveys routinely rank litter abatement among the top five priorities for residents, underscoring the urgency of sustained, community-driven action. San Pablo is a small, densely populated, and low-income city (only 2.5 square miles in size) with limited resources to address persistent environmental degradation. Despite its size, the City spends approximately $1 million annually, nearly 2% of its entire $55 million operating budget, on litter and illegal dumping programs. In FY 2024–2025, the City responded to 1,282 illegal dumping incidents, removing 200.5 tons of debris, including 266 mattresses, 265 tires, and 26 large appliances. Alarmingly, 11% of these sites were located within 500 feet of creeks, threatening local waterways and wildlife. These conditions have earned San Pablo the designation of a “Trash-Challenged City.” The City’s 2024 Long-Term Trash Plan highlights several contributing factors, including the high cost of waste disposal, lack of access to information, and limited civic engagement. Many residents, particularly those with low incomes or limited English proficiency, either cannot afford local transfer station fees (among the highest in the Bay Area) or are unaware of the City’s free disposal programs, such as dump vouchers, dumpster days, and free household pickup. To address these systemic issues, the San Pablo Shines Campaign uses a trusted, community-based approach. Neighborhood Champions are trained local residents who are compensated for their leadership and serve as peer educators, conducting direct outreach activities to inform neighbors about free trash disposal services and upcoming cleanup events. This grassroots model helps overcome mistrust of government and increases participation in city programs. Another barrier to sustained change is a decline in civic pride caused by visible litter and blight. The Campaign seeks to reverse this by empowering residents to take collective ownership of their neighborhoods. Cleanup events, social media outreach, and youth engagement through Earth Team demonstrate visible progress, fostering a renewed sense of pride and responsibility among residents. At the same time, the Campaign responds to economic hardship and workforce inequities that underlie many of the City’s environmental challenges. Many San Pablo census tracts have a Household Median Income below 80% of the state median (under $60,188), qualifying them as disadvantaged communities. Meanwhile, SOS Richmond estimates that over 500 unhoused individuals live in or pass through San Pablo annually, contributing to environmental degradation along creek corridors. By offering paid transitional employment, job readiness training, and wellness services, the project provides meaningful pathways for these residents to rebuild stability while contributing to the city’s cleanup efforts. Together, these efforts will reduce blight, strengthen civic engagement, and create equitable access to economic opportunity. The San Pablo Shines Campaign transforms litter abatement from a maintenance

challenge into a community revitalization and workforce development initiative, aligning environmental health with human empowerment. 1.4 MAP (Attachment A) In Attachment A, the following maps can be found Map 1 – CalEnviroscreen map of San Pablo Map 2 – OVTA map locations for Earth Team students and City staff Map 3 - Illegal Dumping hot spots locations to be addressed Map 4 – Neighborhood Champion Zones 1.5 COST – Suggested Amount: $50,000 to $200,000 Instructions: Provide a detailed cost estimate for each activity below and submit with Attachment E. Activity Estimated Cost Would applicant accept partial funding for this activity? Planning / Outreach $ 30,900 Yes No Project Implementation – Employment (based on historic number of litter crews/staff) $ 115,000 Yes No Project Implementation – Cleanup (based on historic quantities of litter collection) $ 49,100 Yes No Matching Funds – In-Kind Contribution $ 32,000 Yes No Other (Specify) $ 0 Yes No TOTAL $ 232,000 Yes No

1.6 SCHEDULE Note: Project implementation should be completed by April 1, 2027 and final reports/close-out completed by October 31, 2027. Milestone Start Date End Date Planning & Community Engagement Begins April 1, 2026 March 30, 2027 Hiring/Training Program Launch April 1, 2026 December 30, 2026 Cleanup Activities Begin April 1, 2026 March 30,2027 Project Completion (By April 1, 2027) March 1, 2027 April 1, 2027 Project Close-out (By October 31, 2027) April 30, 2027 October 30, 2027 1.7 KNOWN CONCERNS OR RISKS Known environmental concerns or risks No Yes Known right-of-way concerns or risks No Yes At this time, there are no known risks that would significantly impact the delivery of this project in terms of schedule, budget, or scope. The City of San Pablo is well-positioned to implement this expanded initiative based on its prior experience and existing partnerships. The City has already successfully implemented the Neighborhood Champions Program as part of a previous Clean California Local Grant Program (CCLGP) pilot. This prior experience has provided City staff with a clear understanding of the administrative, logistical, and outreach tasks involved. With tested systems in place, including cleanup scheduling, volunteer coordination, data tracking, training resources, and outreach material, the City is confident in its ability to scale the program citywide without delays or budgetary overruns. In addition, the City will begin recruitment prior to April 1 so that the City is ready to either hire 3 or 6 Champions, and they will be ready to start outreach at the beginning of the grant period. Additionally, the City has already approached the San Pablo Library, and they are interested and willing to host the proposed trash pick-up toolkit lending program, and already host other similar toolkit lending activities (for energy reduction and air quality testing). The City’s current staffing levels are sufficient to manage and oversee this project. Staff within the Public Works Department have direct experience working with the two key nonprofit partners, SOS Richmond and Earth Team, and maintain well-established relationships that will support smooth implementation. The City has previously partnered with SOS Richmond on similar projects, including creek corridor cleanups, encampment outreach, and job training for unhoused residents. This strong working relationship reduces the likelihood of miscommunication or operational delays and ensures that the workforce development and environmental components of the project will proceed as planned. Similarly, the partnership with Earth Team is well-developed. Earth Team has a history of engaging local youth in environmental service projects, and their support will enhance the Neighborhood Champions Program by integrating student volunteers into community cleanups and outreach efforts. Their involvement has been carefully coordinated in advance to align with school calendars and availability, minimizing the risk of scheduling conflicts. Therefore, the City does not anticipate any delays, cost overruns, or scope adjustments. If unexpected challenges do arise, the City has the internal capacity and experience to respond quickly and keep the project on track. Most importantly, all of these partners are already under contract with the City, so adjustments to their

contract scope or new contracts can be done swiftly to maximize program involvement and comply with the procurement requirements. 2 EVALUATION CRITERIA ALIGNMENT 2.1 EVALUATION CRITERIA ALIGNMENT Litter Abatement The San Pablo Shines Campaign is a coordinated, community-based litter abatement and engagement initiative uniting Neighborhood Champions, Earth Team, and SOS Richmond to reduce litter, illegal dumping, and pollution across San Pablo. The project targets high-impact areas such as residential neighborhoods, creek sides, and major corridors. Six Neighborhood Champions will each host three cleanup events, collectively recruiting at least 100 volunteers and removing 10,000 gallons of trash from city streets, parks, and waterways. They will also coordinate to mini-dumpster days in their neighborhoods to reduce illegal dumping. Using the San Pablo Reach App, Champions will report and track illegal dumping to ensure timely responses and data-driven resource allocation. Community education efforts include: 1,000 outreach contacts 10 outreach points per Champion to raise awareness about free city trash services and prevention strategies A projected 10% increase in service participation Earth Team students from Richmond High School will conduct On-Land Visual Trash Assessments (OVTAs) at 16 sites, totaling 50 assessments, to document high-trash areas and support City compliance with NPDES requirements. Students will also lead peer and neighborhood outreach, sharing findings and promoting litter reduction. Their goal is to improve site grades by one full letter (e.g., B to A) and provide at least three actionable recommendations for site-specific trash reduction strategies. The City will work with the San Pablo library to implement a Litter Removal Toolkit, which will include gloves, trash pickers, trash bags, and instructions on how to use the toolkit and how to contact the City to get the trash removed when the cleanup is complete. Participants will be encouraged to post on social media and inform the City about the efforts taken for tracking purposes. It is estimated that a total of 25 participants will use the toolkit over the project period. SOS Richmond, a nonprofit employing individuals experiencing homelessness, will focus on cleanup along creeks impacted by encampments and illegal dumping. Their crews will remove litter and debris from encampments, reducing pollution entering waterways and supporting the City’s NPDES compliance. Together, these partners form a comprehensive litter abatement strategy addressing both immediate cleanup and the root causes of litter and illegal dumping. Job Creation & Employment Pathways The campaign directly supports job creation and workforce development for underemployed and underserved residents. Neighborhood Champions will receive $2,000 stipends, providing short-term employment and civic engagement opportunities while gaining transferable skills in organizing, event management, and environmental stewardship. Earth Team provides paid $700 environmental internships for Richmond High School students, offering training in data collection, environmental analysis, and public education. Students learn about sustainability, teamwork, and leadership, building a foundation for future green careers. SOS Richmond offers paid transitional employment and job readiness training for individuals experiencing homelessness, including justice-impacted and undocumented residents. Participants complete a six-week, 10-hour per week program combining supervised fieldwork with classroom instruction.

SOS will also provide 8 months of holistic wraparound services through its Wellness and Workforce Clinics, offering mental health support, primary care access, and job coaching. The program serves 60 visits per month (20 unduplicated), with 10 participants engaged in workforce development activities monthly. This tiered model creates layered employment pathways: Short-term, stipend-based community leadership (Neighborhood Champions) Paid youth environmental internships (Earth Team) Transitional employment and job readiness for unhoused residents (SOS Richmond) Community Engagement & Partnership Community collaboration anchors the San Pablo Shines Campaign. Each Neighborhood Champion acts as a local liaison, promoting pride, accountability, and collaboration among residents. Through door-to-door outreach, social media, and local events, Champions will engage over 1,000 residents, educating them about free city trash services and volunteer opportunities. Earth Team ensures youth leadership is central to project design and implementation. Students conduct outreach presentations at Richmond High School, participate in cleanup events, and present OVTA results to City leaders, ensuring youth perspectives inform environmental policies. SOS Richmond leverages its strong relationships with unsheltered populations and partners with Contra Costa Health, Housing Consortium of the East Bay, and Stand Together Contra Costa to provide coordinated services such as behavioral health care, case management, and housing navigation. This integrated model ensures cleanup efforts are both environmentally effective and socially responsible. Sustainability The San Pablo Shines Campaign is built for long-term impact beyond the grant period. Neighborhood Champions will continue as environmental ambassadors, sustaining cleanup efforts and civic responsibility in their neighborhoods. Increased awareness and service participation will create lasting behavior change. Earth Team’s OVTA data will be integrated into the City’s environmental monitoring systems, allowing ongoing tracking and adaptive management. SOS Richmond will continue leveraging workforce partnerships to transition participants into long-term employment, maintaining both community and environmental gains. By linking environmental restoration, civic engagement, and workforce development, the campaign creates a durable and equitable model for a cleaner, healthier, and more empowered San Pablo. Furthermore, beginning July 2027, a new City funding source will be available to sustain and expand the program based on demonstrated success.

3 COMMUNITY ENGAGEMENT 3.1 COMMUNITY ENGAGEMENT INFLUENCE Community Input Shaping the Proposal The San Pablo Shines Campaign was designed in direct response to years of community feedback identifying litter and illegal dumping as top local concerns. Since 2018, these issues have consistently ranked among the top five priorities for residents in the City’s annual community surveys. Residents, City staff, and elected officials all recognize that visible litter and blight diminish neighborhood pride, property values, and overall quality of life. An annual SRI Survey confirmed that awareness of the City’s free solid waste disposal services remains low—between 63% and 82% of residents reported never having used these programs. Additionally, 64% of respondents expressed a desire for more information about available waste services. Importantly, the survey found that the most common way residents learned about City programs was through a “friend or neighbor,” not official channels. This finding directly inspired the Neighborhood Champions model, a peer-to-peer outreach approach that uses trusted community members to share information and motivate participation. Community input also highlighted the importance of linguistically and culturally appropriate outreach. In San Pablo, 67% of the population speaks a non-English language, primarily Spanish. The Shines Campaign addresses this gap through bilingual education and outreach, ensuring residents can access information about waste services, cleanup events, and job opportunities in their preferred language. City staff will provide translation for any advertisement or flyers that Champions create if they do not speak Spanish. All interviews and trainings can be provided in English or Spanish The City’s 2024 pilot Neighborhood Champions program received strong positive feedback from participants and residents, who noted improved communication, increased awareness of city services, and visible improvements in neighborhood cleanliness. These lessons, along with the community’s praise for the Earth Team’s youth-led OVTA (On-Land Visual Trash Assessment) program, informed refinements to this year’s proposal—strengthening training components, bilingual materials, and volunteer engagement strategies. Planned Engagement During Implementation Recruitment (October 2025 – January 2026): The City will recruit 3–6 Neighborhood Champions, depending on funding, to serve as local outreach leaders. Earth Team has already recruited its 2025–26 student cohort from Richmond High School. SOS Richmond will begin expanded outreach and workforce engagement by April 2026. Training (Q1 2026): Neighborhood Champions will participate in 1–2 City-led trainings on their roles, community engagement methods, and available City programs. Earth Team students will receive instruction on OVTA methodology and environmental stewardship. SOS Richmond participants will complete self-assessments and individualized workforce readiness plans, supported through a six-week transitional employment program with fieldwork and 1:1 coaching. City staff will work with the San Pablo Library to order supplies and get the Litter Removal Toolkit set up. Outreach and Activities (Q2 2026 – Q1 2027): The City of San Pablo will take the Clean California Community Pledge Neighborhood Champions will conduct 10 bilingual outreach activities each, reaching 1,000 residents through social media, flyers, and door-to-door engagement. Champions will host three cleanup events each, with City support for advertising, materials, and trash removal. Earth Team students will engage residents during cleanup and assessment activities, providing peer education about litter prevention and City services. The City will distribute outreach regarding the new Library Litter Removal Toolkit. Through these coordinated efforts, the San Pablo Shines Campaign ensures that community voices remain central—not only in shaping the program but also in driving its success throughout implementation.

4 UNDERSERVED or HISTORICALLY EXCLUDED COMMUNITIES 4.1 ANALYSIS Is the project located in an underserved or historically excluded community? Yes No partially located in an underserved community What was the basis for determining if any part of project is located in or benefits an historically excluded community: (only check a box if in or partially in an historically excluded community) a. Median Household Income b. CalEnviroScreen 4.0 c. Free or Reduced-Price School Meals d. Healthy Places Index e. Native American Tribal Lands f. Other 4.2 BENEFITS TO UNDERSERVED or HISTORICALLY EXCLUDED COMMUNITY Benefits to Underserved and Historically Excluded Communities The City of San Pablo is a historically underserved community, with five of its seven census tracts ranking in the top 25% of most disadvantaged communities in California under CalEnviroScreen 4.0. The city faces high levels of pollution exposure, impaired waterways, hazardous waste proximity, and elevated asthma rates, compounded by lower educational attainment and household incomes. The San Pablo Shines Program directly addresses these inequities by improving environmental health, expanding job access, and fostering civic pride and inclusion for all residents. Job Access and Economic Mobility: The San Pablo Shines Program will hire six paid Neighborhood Champions, 25 Earth Team student interns, and provide transitional employment and workforce training to unhoused residents through SOS Richmond. These programs create entry-level, accessible jobs for local residents, including youth and individuals facing barriers to traditional employment. Participants will gain work experience in environmental stewardship, outreach, and community engagement, while unhoused participants receive wraparound wellness services and job readiness support. These opportunities reduce the economic burden on local families and create pathways toward long-term stability, financial independence, and inclusion in the city’s workforce. Cleaner, Safer Public Spaces: Illegal dumping and litter have been persistent challenges in San Pablo, with 1,282 illegal dumping requests, 200.5 tons of debris removed, and over half a million gallons of trash prevented from entering creeks in 2024–2025. By expanding the Neighborhood Champions and Earth Team programs, San Pablo will conduct more frequent, community-led cleanup events across public streets, parks, and creek corridors—areas most affected by pollution and illegal dumping. These activities improve neighborhood safety, reduce blight, and restore public confidence in local spaces. Civic Pride and Stewardship: The program strengthens social ties and civic engagement by empowering residents to take visible leadership roles in beautifying their neighborhoods. Residents consistently rank litter and cleanliness among their top community concerns, and this initiative responds directly to that priority. Bilingual outreach (English and Spanish) ensures inclusive communication in a city where 67% of residents speak a language other than English and linguistic isolation scores exceed 84–92% of California census tracts. By connecting residents through cleanup events, education, and volunteerism, the City cultivates shared ownership and pride in a cleaner, safer San Pablo. Connection to Public Resources and Services: A 2020 SRI survey found that 63–82% of residents were unaware of free solid waste disposal services, and 64% wanted more information. Neighborhood Champions will bridge this information gap by conducting bilingual, peer-to-peer outreach on available city services, including bulky waste pickup and free waste disposal programs.

This direct community engagement model ensures that residents—especially those with limited English proficiency—can access vital public resources, reduce illegal dumping, and participate in shaping a more sustainable future.

Through its inclusive workforce, bilingual outreach, and community-led cleanups, the San Pablo Shines Program will create tangible, lasting benefits for historically excluded residents—transforming environmental challenges into opportunities for empowerment, employment, and neighborhood pride. 5 LETTER OF SUPPORT

5.1 LETTER OF SUPPORT
See Attachment D.
6 ADDITIONAL ATTACHMENTS

6.1 SUPPLEMENTAL MATERIALS
Attachment A: Project / Data Maps
Attachment B: Public Engagement Plan
Attachment C: Existing Site Photos
Attachment D: Letters of Support
Attachment E: Cost Breakdown & Estimate
Prepared by:

Date
Manager
City of San Pablo
Approval Recommended by:

District Clean CA Grant Coordinator Date
Approved by:

Clean California Program Director Date
Ida Tu
05/06/26
Attachment A: Data and Maps

Map 1 – CalEnviroscreen map of San Pablo
Map 2 – OVTA map locations for Earth Team students and City staff Map 3 – Illegal Dumping hot spots locations to be addressed Map 4 – Neighborhood Champion Zones










    


 




  


    











    


 




  



    













    


 



 



   











   


 


 



  










    






 



     












    


 



  



    













    


 



  



    













    


 



  



    













   


 



  



    













  





 



   




Legend
Creeks
City Streets Right of Way
City Limit
Illegal Dumping Hotspots
San Pablo Wellness
Center (SOS Richmond)
Illegal Dumping Work
Orders
O
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r
s
Stanton Avenue
City of San Pablo Illegal Dumping Hotspots
2023 - 2025
Manchester Avenue
Lovegrove Ave & 21st Street
Church Lane bordering San Pablo
Creek
Humboldt Avenue
Note: Images depict illegal dumping
incidents recorded in the City of
San Pablo from FY 2023-2025,
accompanied by geolocations
capturing the frequency of work
orders submitted for cleanup.

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Assigned Neighborhood
Champion Zones
Zone 1 (TMAs 6, 7, 14, 11)
Zone 2 (TMAs 3, 11)
Zone 3 (TMAs 2, 9, 10)
Zone 4 (TMAs 1, 8)
Zone 5 (TMAs 4, 13)
Zone 6 (TMA 12)
Other/Private Land Drainage
Area
City of San Pablo Neighborhood
Champions Map
Date: 10/27/2025 11:37 AM
Each of the 6 Neighborhood Champions will be assigned a Zone per fiscal year. TMA 11 is divided between Zones 1 and 2, where TMA 11 property north of Broadway Avenue is assigned to Zone 1.

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Zone 1 (TMAs 6, 7, 14, 1
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Zone 2 (TMAs 3, 1
1)

Zone 3 (TMAs 2 9 10)
Zone 3 (TMAs 2, 9, 10)

Zone 4 (TMAs 1, 8)

Zone 5 (TMAs 4, 13)

Zone 6

(TMA
12)
A

Other/Private Land Drainage

Area

Attachment B: Public Engagement Plan
Public Engagement Plan: San Pablo Shines

Quarter Timeline Event Description Outreach
numbers

Q4/Q1 Oct 2025-Jan
2026
Outreach &
Recruit
Champions
The City develops a recruitment video and
begins social media and bus shelter ad
recruitment for the Neighborhood
Champions program for 2026
200

Q1 Jan-Mar 2026 Train Champions City staff train Champions 6 Q1 Jan-Mar 2026 Train Earth Team
Interns
Earth Team interns receive training on
conducting OVTAs 25
Q2 April-Jun 2026 Clean California
Pledge
City of San Pablo takes the Clean
California Pledge and does social media
outreach on the effort
200

Q2 -Q1
2027
April 2026-
March 2027
Champions
Outreach
Neighborhood Champions will engage in a
minimum of one outreach event per
month. They can be social media posts,
sharing resources at local events, putting
door hangers on neighbors' doors, or
canvassing in their neighborhoods.
1000

Q2 -Q1
2027
April 2026-
March 2027
Champions Clean
up Events
Neighborhood Champions will host a
minimum of three clean-up events each.

Recruiting volunteers, posting about the
events on social media and local
community hubs, and tracking the number
of volunteers and trash removed.
100

Q2 -Q1
2027
April 2026-
March 2027
Earth Team
OVTAs
Earth Team interns will perform OVTAs at
16 selected sites, scoring the trash impact
in each of those areas. As they assess
each area, they will also identify potential
solutions for trash in that area (I.e., illegal
dumping cameras, business outreach
about a specific issue (e.g., waste bins for
cigarette butts, etc.). Interns will also talk
with neighbors about what they are doing
and raise the issue of trash in the area.
400

Q1 Mar 2027 Earth Team
Presentation
Earth Team interns will present findings to
the San Pablo City Council. 10
Q2 -Q1
2027
April 2026-
March 2027
SOS Richmond
Workforce
Development
Throughout the term, SOS Richmond will
host a Wellness Center at the San Pablo
Library (every other month for a total of 8
months).
480

Q2 -Q1
2027
April 2026-
March 2027
SOS Richmond
Workforce
Development
SOS Richmond to hire unhoused
individuals for illegal dumping and trash
removals in San Pablo
80 Attachment C: Existing Site Photos

Typical Illegal Dumping Photos: These are some of the typical illegal dumping photos for each of the major sites.

Site 1: Church Lane at San Pablo Creek:

Site 2: El Portal Road

Site 3: Wildcat Creek at Riverside Elementary

Site 4: Humboldt Ave

Site 5: Davis Park

Site 6: Sanford Ave

Site 7 & 8: Road 20 Site 1 and 2

Site 9: Manchester

Site 10: Stanton

Site 11: Lovegrove

Site 12: Kennedy Plaza

Attachment E: Cost Breakdown & Estimates
Element Title Role Project Elements Match or
Grant Cost Cost
City Staff
Time
Environmental
Program Manager
Oversee Program and
OVTAs Planning/Outreach Grant $ 8,800
Environmental
Pro
gram Analyst
Oversee outreach and
perform OVTAs Plannin
g/Outreach Grant $ 22,100
Maintenance Worker
Assisting with cleanup
events
Project Implementation
- Clea nup Grant $ 11,400
Maintenance Worker
Assisting with cleanup
events
Project Implementation
- Clea nup Grant $ 11,400
Equipment
Illegal Dumping
Camera
Data/Cell service for
Illegal Dumping
Cameras and OVTAs
Project Implementation
- Clea
nup Grant $ 1,000
Trash Removal
Equipment
Trash bags, grabbers,
gloves, etc.

Project Implementation
- Clea nup Grant $ 3,800
Litter Library Tool Kit
Litter tool kit material,
tools, and instructions
Project Implementation
- Clea nup Grant $ 1,500
Volunteer Safety
Equipment Vests,
shirts
Proje ct Implementation
- Clea
nup Grant $ 5,000
Volunteer
Giveawa
ys/Outreach
Outreach and
informational
handouts, flyers, and
giveaways Plannin g/Outreach Match $ 2,000
Contract
Earth Team
Assisting the
management of
Neighborhood
Champions
Volunteers
Project Implementation
- Clea
nup Grant $ 15,000
Earth Team
Earth Team Student
OVTA and Litter
Removal
Project Implementation
- Employment Match $ 15,000
SOS Richmond
Illegal dumping and
creek litter removals
Project Implementation
- Clea nup Match $ 15,000
SOS Richmond
Workforce
Development Program
Project Implementation
- Employment Grant $ 120,000
T otal $ 232,000
Gran t Total $ 200,000
Match Total $ 32,000
Updated: 3/26 Page 87
Exhibit B
Consultant’s Program Description dated January 13, 2026 Program Description
January 13, 2026
SOS Richmond will lead creek cleanup operations, focusing on areas impacted by encampments and illegal dumping. This work supports the City’s compliance with its National Pollutant Discharge Elimination System permit by mitigating pollution in local waterw ays. SOS Richmond’s model integrates environmental restoration with workforce training and transitional employment for unhoused residents. SOS Richmond will hire unhoused residents who will engage in paid, six-week job readiness programs that combine hands-on cleanup work, workforce coaching, and wellness services in San Pablo. Through these efforts, participants will gain meaningful employment experience while supporting community beautification and environmental health.

Key outcomes will include:
● Take the Clean California Community Pledge
● 6 Neighborhood Champions
● 25 Student interns-100 hours each
● 18 community-led cleanups
● 60 outreach events annually
● 100 volunteers
● Increased litter/dumping prevention education and reporting ● One grade improved litter assessment scores
● 60 Wellness visits per month (over 8 months for a total of 480 wellness touch points) ● 40 participants (5 per month over 8 months) receiving workforce development services and resources that may result in future employment
● 4 rounds of 3 participants gaining work experience through a 6-week period in SOS Richmond’s Job Readiness Program (12 participants total over 8 months) ● 15 tons of litter/illegal dumping removed
Evaluation Criteria Alignment
SOS Richmond will also provide 8 months of holistic wraparound services through its Wellness and Workforce Clinics, offering mental health support, primary care access, and job coaching. The program serves 60 visits per month (20 unduplicated), with 5 participants engaged in workforce development activities and 3 participants engaged in Job Readiness Program activities monthly.

Planned Engagement During Implementation
● SOS Richmond will begin expanded outreach and workforce engagement by April 2026. ● SOS Richmond participants will complete self-assessments and individualized workforce readiness plans, supported through a six-week transitional employment program with fieldwork and 1:1 coaching.

Cost
● $120,000 - Caltrans CCEP Grant