____________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting:
Disposition:
Agenda Item No: 5.g
Meeting Date: February 7, 2022
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: Bill Guerin,
Director of Public Works
City Manager Approval: _________
TOPIC: FRANCISCO BOULEVARD EAST RESURFACING PROJECT
SUBJECT: ACCEPT COMPLETION OF THE FRANCISCO BOULEVARD EAST RESURFACING PROJECT (CITY PROJECT NO. 11389), AND AUTHORIZE THE CITY CLERK TO
FILE THE NOTICE OF COMPLETION
RECOMMENDATION: Accept completion of the Francisco Boulevard East Resurfacing Project and authorize the City Clerk to file the Notice of Completion.
BACKGROUND: Francisco Boulevard East is one of the busiest arterials in the City, used as a primary connector for several neighborhoods to downtown San Rafael, San Rafael High School, and other highly frequented destinations including Highway 101 and Interstate 580.
The City undertook a resurfacing project providing a smooth surface on which vehicles can travel.
The project was advertised in accordance with San Rafael’s Municipal Code on August 19, 2021, and sealed bids were publicly opened and read aloud September 9, 2021. On September 20, 2021, the City Council adopted a resolution authorizing the City Manager to enter into an agreement with the low bidder, Ghilotti Construction Company, Inc. in the amount of $1,136,140 and approving a construction contingency of $173,860 for a total appropriation in an amount of $1,310,000. City staff desire the City Council to accept the project.
ANALYSIS: Pursuant to Civil Code Section 3093, the City is required to record a Notice of Completion upon City acceptance of the improvements. This acceptance initiates a time period during which project subcontractors may file Stop Notices seeking payment from the City from the funds owed to the Contractor for the project work.
FISCAL IMPACT: No fiscal impact is associated with this report.
RECOMMENDED ACTION: Accept completion of the Francisco Boulevard East Resurfacing Project and authorize the City Clerk to file the Notice of Completion.
ATTACHMENTS:
1. Notice of Completion
Francisco Blvd East Resurfacing 2021 Form NOTICE OF COMPLETION Project #11389 Page 1
Recording Requested By:
The City of San Rafael
When Recorded Mail To:
Lindsay Lara, City Clerk
1400 Fifth Avenue
San Rafael, CA 94901
EXEMPT FROM RECORDING FEES PER
GOVERNMENT CODE §§ 6103, 27383
SPACE ABOVE THIS LINE IS FOR RECORDER’S USE
NOTICE OF COMPLETION
Civil Code §§ 8182, 8184, 9204, and 9208
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is the agent of the owner of the Project described below.
2. Owner’s full name is the City of San Rafael (“City”)
3. City’s address is 1400 5th Ave, San Rafael, CA 94901
4. The nature of City’s interest in the Project is:
__ Fee Ownership __ Lessee X Other Public Right of Way Easement
5. Construction work on the Project performed on City’s behalf is generally described as follows: The resurfacing of the roadway full width grinding, resurfacing, utility iron adjustments, signing, and striping.
6. The name of the original Contractor for the Project is: Ghilotti Construction Company, Inc.
7. The Project was accepted as complete on: December 16, 2021.
8. The Project is located at: Francisco Boulevard East between Vivian Street and Grand Avenue.
Verification: In signing this document, I, the undersigned, declare under penalty of perjury under the laws of the State of California that I have read this notice, and I know and understand the contents of this notice, and that the facts stated in this notice are true and correct. __________________________ ________________________________ Date and Place Signature
________________________________
Bill Guerin, Director of Public Works
EXEMPT FROM NOTARY ACKNOWLEDGMENT REQUIREMENTS PER GOVERNMENT CODE § 27287 AND CIVIL CODE § 9208