RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN
RAFAEL ADOPTING AMENDMENTS TO THE 2021-2022 BUDGET AND
APPROVING MID-YEAR PERSONNEL CHANGES
WHEREAS, the City Council approved Resolution No. 14938 adopting the fiscal year 2021-2022 budget; and
WHEREAS, the changes in available funding sources and operational needs require adjustments to some City budgets; and
WHEREAS, existing and anticipated staffing vacancies provide opportunities to address changing personnel needs and, following a review by departments and human resources, have resulted in proposed staffing and position changes; and WHEREAS, it is the intention of this Council to review recommendations from staff regarding the City's financial and operational condition, including revenue projections, expenditure plan changes, and staffing considerations; and WHEREAS, after examination, deliberation and due consideration, the City Council has approved the staff report and recommendations and directs the City Manager to proceed with the implementation of these recommendations;
NOW, THEREFORE, BE IT RESOLVED, by the San Rafael City Council that Resolution No. 14938 for fiscal year 2021-2022 is amended to increase total general fund revenues to $92,921,080, general fund expenditures to $88,646,108, increase other funds revenues to $50,213,304, increase other fund expenditures to $90,583,009 as well as transfers in and transfer out as represented on Exhibit I Tables I, II and III attached hereto; These changes result in City-wide General Fund appropriations of $90,896,108 and other fund appropriations of $92,423,031 as summarized on Exhibit I Table IV; and
BE IT FURTHER RESOLVED, by the San Rafael City Council that the following personnel actions are approved and authorized:
Effective on or after March 7, 2022 -
A. The addition of a Public Works Inspector position with the salary included in the updated salary schedule and funded by the Gas Tax Fund (#206).
B. The addition of a Permit Technician I/II/III position with the salary included in the updated salary schedule.
C. The addition of a Permit Services Supervisor position with the salary included in the updated salary schedule.
D. The elimination of the Building Technician and Senior Building Technician classifications.
E. Updates made to the Permit Services Coordinator job description.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City on Monday, the 7th of March 2022, by the following vote, to wit:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
LINDSAY LARA, City Clerk
EXHIBIT I
TABLE I
CHANGES TO GENERAL FUND REVENUES AND OTHER SOURCES
General Fund
Adopted Budget
FY 2021-22
Approved
Changes Current Budget Proposed Changes Revised Budget
Revenues - 87,861,080 87,861,080 5,060,000 92,921,080
Transfers in 1,755,022 1,755,022 - 1,755,022
FY 21-22 Resources 89,616,102 - 89,616,102 5,060,000 94,676,102 FY 20-21 Rollover - - - - -
Total Resources 89,616,102 - 89,616,102 5,060,000 94,676,102
TABLE II
CHANGES TO GENERAL FUND EXPENDITURES AND OTHER USES
General Fund
Adopted Budget
FY 2021-22
Approved
Changes Current Budget Proposed Changes Revised Budget
Expenditures ‐ 87,562,734 87,562,734 1,083,374 88,646,108 Transfer out 2,000,000 ‐ 2,000,000 250,000 2,250,000 Transfer out‐CIP - - - - -
Total Appropriations 89,562,734 - 89,562,734 1,333,374 90,896,108
TABLE III
CHANGES TO OTHER FUND EXPENDITURES AND OTHER USES
Other Funds
Adopted Budget
FY 2021-22
Approved
Changes Current Budget Proposed Changes Revised Budget
Revenues - 50,163,304 50,163,304 50,000 50,213,304
Transfers in 2,085,000 - 2,085,000 250,000 2,335,000
FY 21-22 Resources 52,248,304 - 52,248,304 300,000 52,548,304 FY 20-21 Rollover - - - - -
Total Resources 52,248,304 - 52,248,304 300,000 52,548,304 Expenditures 54,400,936 36,125,823 90,526,759 56,250 90,583,009 Transfer out 1,840,022 ‐ 1,840,022 - 1,840,022 Total Appropriations 56,240,958 36,125,823 92,366,781 56,250 92,423,031 Net Results (36,125,823) (3,992,654) (40,118,477) 243,750 (39,874,727)
TABLE IV
CITY‐WIDE APPROPRIATION SUMMARY
All Funds
Adopted Budget
FY 2021-22
Approved
Changes Current Budget Proposed Changes Revised Budget
General Fund - 89,562,734 89,562,734 1,333,374 90,896,108 Other Funds 36,125,823 56,240,958 92,366,781 56,250 92,423,031 Total Expenditures 36,125,823 145,803,692 181,929,515 1,389,624 183,319,139 Grade Position A B C D E
7241 Accountant I $ 6,033 $ 6,334 $ 6,651 $ 6,983 $ 7,333 7240 Accountant II $ 6,335 $ 6,651 $ 6,984 $ 7,333 $ 7,700 7200 Accounting Assistant I $ 4,394 $ 4,614 $ 4,844 $ 5,086 $ 5,341 7201 Accounting Assistant II $ 4,840 $ 5,082 $ 5,336 $ 5,603 $ 5,883 7300 Senior Accounting Assistant $ 5,336 $ 5,603 $ 5,883 $ 6,177 $ 6,486 7299 Accounting Technician $ 6,034 $ 6,336 $ 6,653 $ 6,986 $ 7,335 7205 Administrative Analyst $ 5,647 $ 5,930 $ 6,226 $ 6,537 $ 6,864 7211 Administrative Assistant I $ 4,554 $ 4,782 $ 5,021 $ 5,272 $ 5,536 7212 Administrative Assistant II $ 5,021 $ 5,272 $ 5,536 $ 5,813 $ 6,104 7295 Senior Administrative Assistant $ 5,407 $ 5,677 $ 5,961 $ 6,259 $ 6,572 7216 Administrative Assistant to the City Clerk $ 5,407 $ 5,677 $ 5,961 $ 6,259 $ 6,572 7210 Assistant Planner $ 6,387 $ 6,707 $ 7,042 $ 7,394 $ 7,764 7208 Associate Planner $ 7,049 $ 7,402 $ 7,772 $ 8,160 $ 8,568 7217 Building Inspector I $ 5,788 $ 6,077 $ 6,381 $ 6,700 $ 7,035 7218 Building Inspector II $ 6,387 $ 6,707 $ 7,042 $ 7,394 $ 7,764 7475 Building Technician I $ 4,991 $ 5,241 $ 5,503 $ 5,778 $ 6,067 7220 Business License Examiner $ 5,081 $ 5,335 $ 5,602 $ 5,882 $ 6,176 7222 Code Enforcement Official I $ 4,637 $ 4,869 $ 5,112 $ 5,368 $ 5,636 7223 Code Enforcement Official II $ 5,116 $ 5,372 $ 5,641 $ 5,923 $ 6,219 7380 Code Enforcement Official III $ 6,076 $ 6,380 $ 6,699 $ 7,034 $ 7,386 2119 Construction Inspector - SRSD $ 6,291 $ 6,606 $ 6,936 $ 7,283 $ 7,647 7224 Custodian $ 4,318 $ 4,534 $ 4,761 $ 4,999 $ 5,249
4210 Data Analyst I $ 6,525 $ 6,851 $ 7,193 $ 7,553 $ 7,931 4211 Data Analyst II $ 7,177 $ 7,536 $ 7,913 $ 8,308 $ 8,724 4212 Data Analyst III $ 7,895 $ 8,290 $ 8,704 $ 9,139 $ 9,596 7226 Deputy City Clerk $ 5,543 $ 5,820 $ 6,111 $ 6,416 $ 6,737 7120 Emergency Management Coordinator $ 5,230 $ 5,492 $ 5,766 $ 6,055 $ 6,357 7121 Environmental Management Coordinator $ 5,230 $ 5,492 $ 5,766 $ 6,055 $ 6,357 7232 Facility Repair Supervisor $ 6,875 $ 7,219 $ 7,580 $ 7,959 $ 8,357 7291 Facility Repair Worker I $ 4,879 $ 5,122 $ 5,379 $ 5,647 $ 5,930 7233 Facility Repair Worker II $ 5,380 $ 5,649 $ 5,932 $ 6,228 $ 6,540 7294 Facility Repair Worker III $ 5,790 $ 6,080 $ 6,384 $ 6,703 $ 7,038 7108 Fire Prevention Inspector I $ 7,314 $ 7,680 $ 8,064 $ 8,467 $ 8,890 7107 Fire Prevention Inspector II $ 8,063 $ 8,466 $ 8,889 $ 9,334 $ 9,800 7298 IT Help Desk Supervisor $ 7,177 $ 7,536 $ 7,913 $ 8,309 $ 8,724 7243 Librarian I $ 5,598 $ 5,878 $ 6,172 $ 6,480 $ 6,804 7244 Librarian II $ 5,880 $ 6,174 $ 6,483 $ 6,807 $ 7,147 2404 Library Aide $ 2,683 $ 2,817 $ 2,958 $ 3,106 $ 3,261 7246 Library Assistant I $ 3,686 $ 3,870 $ 4,064 $ 4,267 $ 4,480 7247 Library Assistant II $ 4,168 $ 4,377 $ 4,595 $ 4,825 $ 5,067 City of San Rafael
SEIU - SALARY SCHEDULE
Effective July 1, 2021
2405 Library Tech Services Supervisor $ 5,329 $ 5,596 $ 5,876 $ 6,169 $ 6,478 7292 Literacy Program Supervisor $ 6,487 $ 6,812 $ 7,152 $ 7,510 $ 7,886 7249 Mail and Stores Clerk $ 3,936 $ 4,132 $ 4,339 $ 4,556 $ 4,784 7255 Network Analyst $ 6,526 $ 6,852 $ 7,195 $ 7,554 $ 7,932 7274 Network Support Technician $ 4,991 $ 5,241 $ 5,503 $ 5,778 $ 6,067 7285 Office Assistant I $ 3,748 $ 3,935 $ 4,132 $ 4,338 $ 4,555 7284 Office Assistant II $ 4,234 $ 4,445 $ 4,668 $ 4,901 $ 5,146 7256 Park Equipment Mechanic $ 5,651 $ 5,934 $ 6,230 $ 6,542 $ 6,869 7257 Parking Attendant I $ 2,145 $ 2,253 $ 2,365 $ 2,484 $ 2,608 7275 Parking Attendant II $ 2,363 $ 2,481 $ 2,605 $ 2,735 $ 2,872 6208 Parking Enforcement Officer $ 5,234 $ 5,496 $ 5,771 $ 6,059 $ 6,362 6212 Parking Equipment Technician $ 5,001 $ 5,251 $ 5,513 $ 5,789 $ 6,079 6209 Parking Maintenance & Collections $ 5,001 $ 5,251 $ 5,513 $ 5,789 $ 6,079 6211 Parking Operations Supervisor $ 6,875 $ 7,218 $ 7,579 $ 7,958 $ 8,356 7258 Parks & Graffitti Worker $ 4,536 $ 4,763 $ 5,001 $ 5,251 $ 5,513 2123 Parks Lead Maintenance Worker $ 5,790 $ 6,080 $ 6,384 $ 6,703 $ 7,038 7271 Parks Maintenance Supervisor $ 6,875 $ 7,219 $ 7,580 $ 7,959 $ 8,357 7236 Parks Maintenance Worker I $ 4,763 $ 5,001 $ 5,251 $ 5,514 $ 5,789 7238 Parks Maintenance Worker II $ 5,001 $ 5,251 $ 5,514 $ 5,789 $ 6,079 7296 Permit Services Coordinator $ 6,895 $ 7,240 $ 7,602 $ 7,982 $ 8,381 TBD Permit Services Supervisor* $ 7,757 $ 8,145 $ 8,552 $ 8,980 $ 9,429 TBD Permit Technician I* $ 4,784 $ 5,023 $ 5,274 $ 5,538 $ 5,815 TBD Permit Technician II* $ 5,262 $ 5,525 $ 5,801 $ 6,091 $ 6,396 TBD Permit Technician III* $ 5,789 $ 6,078 $ 6,382 $ 6,701 $ 7,036 7261 Planning Technician $ 4,991 $ 5,241 $ 5,503 $ 5,778 $ 6,067 9453 Principal Planner $ 9,227 $ 9,688 $ 10,172 $ 10,681 $ 11,215 7234 Printing Press Operator $ 4,900 $ 5,145 $ 5,403 $ 5,673 $ 5,956 1201 Program Coordinator $ 5,245 $ 5,508 $ 5,783 $ 6,072 $ 6,376 7290 Public Works Dispatcher $ 5,001 $ 5,251 $ 5,514 $ 5,789 $ 6,079 TBD Public Works Inspector* $ 5,719 $ 6,005 $ 6,306 $ 6,621 $ 6,952 7263 Revenue Supervisor $ 7,697 $ 8,082 $ 8,486 $ 8,910 $ 9,355 2309 Senior Building Inspector $ 7,582 $ 7,961 $ 8,360 $ 8,778 $ 9,216 7219 Senior Building Technician $ 5,788 $ 6,078 $ 6,382 $ 6,701 $ 7,036 7265 Senior Library Assistant $ 4,377 $ 4,596 $ 4,826 $ 5,067 $ 5,321 7264 Senior Planner $ 7,977 $ 8,376 $ 8,795 $ 9,234 $ 9,696 2204 Sewer Lead Maintenance Worker $ 6,385 $ 6,704 $ 7,039 $ 7,391 $ 7,761 7266 Sewer Maintenance Worker I $ 5,124 $ 5,381 $ 5,650 $ 5,932 $ 6,229 7267 Sewer Maintenance Worker II $ 5,515 $ 5,790 $ 6,080 $ 6,384 $ 6,703 7281 Sewers Supervisor $ 7,218 $ 7,578 $ 7,957 $ 8,355 $ 8,773 7269 Shop & Equipment Supervisor $ 6,875 $ 7,219 $ 7,580 $ 7,959 $ 8,357 7280 Street Lead Maintenance Worker $ 5,790 $ 6,080 $ 6,384 $ 6,703 $ 7,038 7209 Street Maintenance Supervisor $ 6,875 $ 7,219 $ 7,580 $ 7,959 $ 8,357 7250 Street Maintenance Worker I $ 4,763 $ 5,001 $ 5,251 $ 5,514 $ 5,789 7251 Street Maintenance Worker II $ 5,001 $ 5,251 $ 5,514 $ 5,789 $ 6,079 7283 Street Sweeper Operator $ 5,251 $ 5,514 $ 5,789 $ 6,079 $ 6,383 7245 Supervising Librarian $ 6,487 $ 6,812 $ 7,152 $ 7,510 $ 7,886 8523 Supervising Parking Enforcement Officer $ 5,886 $ 6,180 $ 6,489 $ 6,814 $ 7,155 7288 Supervising Vehicle/Equipment Mechanic $ 6,082 $ 6,386 $ 6,705 $ 7,040 $ 7,392 7286 Vehicle/Equipment Mechanic I $ 5,125 $ 5,381 $ 5,650 $ 5,932 $ 6,229 7287 Vehicle/Equipment Mechanic II $ 5,651 $ 5,934 $ 6,230 $ 6,542 $ 6,869 2131 Volunteer Program Assistant $ 5,058 $ 5,311 $ 5,576 $ 5,855 $ 6,148 *New classification approved with mid-year budget on 3/7/2022 Grade Position A B C D E
7241 Accountant I $ 6,213 $ 6,524 $ 6,850 $ 7,193 $ 7,553 7240 Accountant II $ 6,525 $ 6,851 $ 7,194 $ 7,553 $ 7,931 7200 Accounting Assistant I $ 4,526 $ 4,752 $ 4,990 $ 5,239 $ 5,501 7201 Accounting Assistant II $ 4,985 $ 5,234 $ 5,496 $ 5,771 $ 6,059 7300 Senior Accounting Assistant $ 5,496 $ 5,771 $ 6,059 $ 6,362 $ 6,681 7299 Accounting Technician $ 6,215 $ 6,526 $ 6,853 $ 7,195 $ 7,555 7205 Administrative Analyst $ 5,859 $ 6,152 $ 6,460 $ 6,783 $ 7,122 7211 Administrative Assistant I $ 4,691 $ 4,925 $ 5,172 $ 5,430 $ 5,702 7212 Administrative Assistant II $ 5,172 $ 5,431 $ 5,702 $ 5,987 $ 6,287 7295 Senior Administrative Assistant $ 5,569 $ 5,848 $ 6,140 $ 6,447 $ 6,769 7216 Administrative Assistant to the City Clerk $ 5,569 $ 5,848 $ 6,140 $ 6,447 $ 6,769 7210 Assistant Planner $ 6,627 $ 6,958 $ 7,306 $ 7,671 $ 8,055 7208 Associate Planner $ 7,314 $ 7,679 $ 8,063 $ 8,466 $ 8,890 7217 Building Inspector I $ 6,005 $ 6,305 $ 6,621 $ 6,952 $ 7,299 7218 Building Inspector II $ 6,627 $ 6,958 $ 7,306 $ 7,672 $ 8,055 7475 Building Technician I $ 5,179 $ 5,438 $ 5,709 $ 5,995 $ 6,295 7220 Business License Examiner $ 5,233 $ 5,495 $ 5,770 $ 6,058 $ 6,361 7222 Code Enforcement Official I $ 4,811 $ 5,051 $ 5,304 $ 5,569 $ 5,848 7223 Code Enforcement Official II $ 5,308 $ 5,574 $ 5,852 $ 6,145 $ 6,452 7380 Code Enforcement Official III $ 6,304 $ 6,619 $ 6,950 $ 7,298 $ 7,663 2119 Construction Inspector - SRSD $ 6,527 $ 6,854 $ 7,196 $ 7,556 $ 7,934 7224 Custodian $ 4,470 $ 4,693 $ 4,928 $ 5,174 $ 5,433
4210 Data Analyst I $ 6,769 $ 7,108 $ 7,463 $ 7,836 $ 8,228 4211 Data Analyst II $ 7,446 $ 7,819 $ 8,209 $ 8,620 $ 9,051 4212 Data Analyst III $ 8,191 $ 8,600 $ 9,030 $ 9,482 $ 9,956 7226 Deputy City Clerk $ 5,709 $ 5,994 $ 6,294 $ 6,609 $ 6,939 7120 Emergency Management Coordinator $ 5,413 $ 5,684 $ 5,968 $ 6,266 $ 6,580 7121 Environmental Management Coordinator $ 5,413 $ 5,684 $ 5,968 $ 6,266 $ 6,580 7232 Facility Repair Supervisor $ 7,116 $ 7,471 $ 7,845 $ 8,237 $ 8,649 7291 Facility Repair Worker I $ 5,049 $ 5,302 $ 5,567 $ 5,845 $ 6,137 7233 Facility Repair Worker II $ 5,569 $ 5,847 $ 6,139 $ 6,446 $ 6,769 7294 Facility Repair Worker III $ 5,993 $ 6,293 $ 6,607 $ 6,938 $ 7,284 7108 Fire Prevention Inspector I $ 7,588 $ 7,968 $ 8,366 $ 8,784 $ 9,223 7107 Fire Prevention Inspector II $ 8,365 $ 8,783 $ 9,223 $ 9,684 $ 10,168 7298 IT Help Desk Supervisor $ 7,446 $ 7,819 $ 8,210 $ 8,620 $ 9,051 7243 Librarian I $ 5,808 $ 6,098 $ 6,403 $ 6,723 $ 7,059 7244 Librarian II $ 6,101 $ 6,406 $ 6,726 $ 7,062 $ 7,415 2404 Library Aide $ 2,784 $ 2,923 $ 3,069 $ 3,223 $ 3,384 7246 Library Assistant I $ 3,824 $ 4,015 $ 4,216 $ 4,427 $ 4,648 7247 Library Assistant II $ 4,325 $ 4,541 $ 4,768 $ 5,006 $ 5,256 City of San Rafael
SEIU - SALARY SCHEDULE
Effective July 1, 2022
2405 Library Tech Services Supervisor $ 5,529 $ 5,806 $ 6,096 $ 6,401 $ 6,721 7292 Literacy Program Supervisor $ 6,731 $ 7,067 $ 7,421 $ 7,792 $ 8,181 7249 Mail and Stores Clerk $ 4,054 $ 4,256 $ 4,469 $ 4,693 $ 4,927 7255 Network Analyst $ 6,771 $ 7,109 $ 7,464 $ 7,838 $ 8,230 7274 Network Support Technician $ 5,179 $ 5,438 $ 5,709 $ 5,995 $ 6,295 7285 Office Assistant I $ 3,860 $ 4,053 $ 4,256 $ 4,469 $ 4,692 7284 Office Assistant II $ 4,361 $ 4,579 $ 4,808 $ 5,048 $ 5,300 7256 Park Equipment Mechanic $ 5,849 $ 6,141 $ 6,448 $ 6,771 $ 7,109 7257 Parking Attendant I $ 2,210 $ 2,320 $ 2,436 $ 2,558 $ 2,686 7275 Parking Attendant II $ 2,434 $ 2,555 $ 2,683 $ 2,817 $ 2,958 6208 Parking Enforcement Officer $ 5,391 $ 5,661 $ 5,944 $ 6,241 $ 6,553 6212 Parking Equipment Technician $ 5,176 $ 5,435 $ 5,706 $ 5,992 $ 6,291 6209 Parking Maintenance & Collections $ 5,176 $ 5,435 $ 5,706 $ 5,992 $ 6,291 6211 Parking Operations Supervisor $ 7,115 $ 7,471 $ 7,845 $ 8,237 $ 8,649 7258 Parks & Graffitti Worker $ 4,694 $ 4,929 $ 5,176 $ 5,434 $ 5,706 2123 Parks Lead Maintenance Worker $ 5,993 $ 6,293 $ 6,607 $ 6,938 $ 7,284 7271 Parks Maintenance Supervisor $ 7,116 $ 7,471 $ 7,845 $ 8,237 $ 8,649 7236 Parks Maintenance Worker I $ 4,930 $ 5,176 $ 5,435 $ 5,707 $ 5,992 7238 Parks Maintenance Worker II $ 5,176 $ 5,435 $ 5,707 $ 5,992 $ 6,292 7296 Permit Services Coordinator $ 7,153 $ 7,511 $ 7,887 $ 8,281 $ 8,695 TBD Permit Services Supervisor* $ 8,048 $ 8,451 $ 8,873 $ 9,317 $ 9,783 TBD Permit Technician I* $ 4,963 $ 5,212 $ 5,472 $ 5,746 $ 6,033 TBD Permit Technician II* $ 5,459 $ 5,732 $ 6,019 $ 6,320 $ 6,636 TBD Permit Technician III* $ 6,006 $ 6,306 $ 6,621 $ 6,952 $ 7,300 7261 Planning Technician $ 5,179 $ 5,438 $ 5,709 $ 5,995 $ 6,295 9453 Principal Planner $ 9,573 $ 10,051 $ 10,554 $ 11,082 $ 11,636 7234 Printing Press Operator $ 5,047 $ 5,300 $ 5,565 $ 5,843 $ 6,135 1201 Program Coordinator $ 5,442 $ 5,714 $ 6,000 $ 6,300 $ 6,615 7290 Public Works Dispatcher $ 5,176 $ 5,435 $ 5,707 $ 5,992 $ 6,292 TBD Public Works Inspector* $ 5,934 $ 6,231 $ 6,542 $ 6,869 $ 7,213 7263 Revenue Supervisor $ 7,928 $ 8,324 $ 8,740 $ 9,177 $ 9,636 2309 Senior Building Inspector $ 7,867 $ 8,260 $ 8,673 $ 9,107 $ 9,562 7219 Senior Building Technician $ 6,006 $ 6,306 $ 6,621 $ 6,952 $ 7,300 7265 Senior Library Assistant $ 4,541 $ 4,768 $ 5,007 $ 5,257 $ 5,520 7264 Senior Planner $ 8,276 $ 8,690 $ 9,124 $ 9,581 $ 10,060 2204 Sewer Lead Maintenance Worker $ 6,608 $ 6,939 $ 7,286 $ 7,650 $ 8,032 7266 Sewer Maintenance Worker I $ 5,304 $ 5,569 $ 5,847 $ 6,140 $ 6,447 7267 Sewer Maintenance Worker II $ 5,708 $ 5,993 $ 6,293 $ 6,607 $ 6,938 7281 Sewers Supervisor $ 7,470 $ 7,844 $ 8,236 $ 8,648 $ 9,080 7269 Shop & Equipment Supervisor $ 7,116 $ 7,471 $ 7,845 $ 8,237 $ 8,649 7280 Street Lead Maintenance Worker $ 5,993 $ 6,293 $ 6,607 $ 6,938 $ 7,284 7209 Street Maintenance Supervisor $ 7,116 $ 7,471 $ 7,845 $ 8,237 $ 8,649 7250 Street Maintenance Worker I $ 4,930 $ 5,176 $ 5,435 $ 5,707 $ 5,992 7251 Street Maintenance Worker II $ 5,176 $ 5,435 $ 5,707 $ 5,992 $ 6,292 7283 Street Sweeper Operator $ 5,435 $ 5,707 $ 5,992 $ 6,292 $ 6,606 7245 Supervising Librarian $ 6,731 $ 7,067 $ 7,421 $ 7,792 $ 8,181 8523 Supervising Parking Enforcement Officer $ 6,063 $ 6,366 $ 6,684 $ 7,018 $ 7,369 7288 Supervising Vehicle/Equipment Mechanic $ 6,295 $ 6,609 $ 6,940 $ 7,287 $ 7,651 7286 Vehicle/Equipment Mechanic I $ 5,304 $ 5,569 $ 5,848 $ 6,140 $ 6,447 7287 Vehicle/Equipment Mechanic II $ 5,849 $ 6,141 $ 6,448 $ 6,771 $ 7,109 2131 Volunteer Program Assistant $ 5,248 $ 5,510 $ 5,785 $ 6,075 $ 6,378 *New classification approved with mid-year budget on 3/7/2022 Grade Position A B C D E
7241 Accountant I $ 6,400 $ 6,720 $ 7,056 $ 7,409 $ 7,779 7240 Accountant II $ 6,720 $ 7,057 $ 7,409 $ 7,780 $ 8,169 7200 Accounting Assistant I $ 4,661 $ 4,895 $ 5,139 $ 5,396 $ 5,666 7201 Accounting Assistant II $ 5,134 $ 5,391 $ 5,661 $ 5,944 $ 6,241 7300 Senior Accounting Assistant $ 5,661 $ 5,944 $ 6,241 $ 6,553 $ 6,881 7299 Accounting Technician $ 6,402 $ 6,722 $ 7,058 $ 7,411 $ 7,782 7205 Administrative Analyst $ 6,050 $ 6,352 $ 6,670 $ 7,003 $ 7,353 7211 Administrative Assistant I $ 4,832 $ 5,073 $ 5,327 $ 5,593 $ 5,873 7212 Administrative Assistant II $ 5,327 $ 5,594 $ 5,873 $ 6,167 $ 6,475 7295 Senior Administrative Assistant $ 5,736 $ 6,023 $ 6,324 $ 6,640 $ 6,972 7216 Administrative Assistant to the City Clerk $ 5,736 $ 6,023 $ 6,324 $ 6,640 $ 6,972 7210 Assistant Planner $ 6,842 $ 7,184 $ 7,544 $ 7,921 $ 8,317 7208 Associate Planner $ 7,551 $ 7,929 $ 8,325 $ 8,741 $ 9,179 7217 Building Inspector I $ 6,200 $ 6,510 $ 6,836 $ 7,178 $ 7,536 7218 Building Inspector II $ 6,842 $ 7,184 $ 7,544 $ 7,921 $ 8,317 7475 Building Technician I $ 5,347 $ 5,614 $ 5,895 $ 6,190 $ 6,499 7220 Business License Examiner $ 5,390 $ 5,660 $ 5,943 $ 6,240 $ 6,552 7222 Code Enforcement Official I $ 4,967 $ 5,215 $ 5,476 $ 5,750 $ 6,038 7223 Code Enforcement Official II $ 5,481 $ 5,755 $ 6,043 $ 6,345 $ 6,662 7380 Code Enforcement Official III $ 6,509 $ 6,835 $ 7,176 $ 7,535 $ 7,912 2119 Construction Inspector - SRSD $ 6,739 $ 7,076 $ 7,430 $ 7,802 $ 8,192 7224 Custodian $ 4,626 $ 4,857 $ 5,100 $ 5,355 $ 5,623
4210 Data Analyst I $ 6,989 $ 7,339 $ 7,706 $ 8,091 $ 8,496 4211 Data Analyst II $ 7,688 $ 8,073 $ 8,476 $ 8,900 $ 9,345 4212 Data Analyst III $ 8,457 $ 8,880 $ 9,324 $ 9,790 $ 10,280 7226 Deputy City Clerk $ 5,880 $ 6,174 $ 6,483 $ 6,807 $ 7,147 7120 Emergency Management Coordinator $ 5,603 $ 5,883 $ 6,177 $ 6,486 $ 6,810 7121 Environmental Management Coordinator $ 5,603 $ 5,883 $ 6,177 $ 6,486 $ 6,810 7232 Facility Repair Supervisor $ 7,365 $ 7,733 $ 8,119 $ 8,525 $ 8,952 7291 Facility Repair Worker I $ 5,226 $ 5,487 $ 5,762 $ 6,050 $ 6,352 7233 Facility Repair Worker II $ 5,764 $ 6,052 $ 6,354 $ 6,672 $ 7,006 7294 Facility Repair Worker III $ 6,203 $ 6,513 $ 6,838 $ 7,180 $ 7,539 7108 Fire Prevention Inspector I $ 7,835 $ 8,226 $ 8,638 $ 9,070 $ 9,523 7107 Fire Prevention Inspector II $ 8,637 $ 9,069 $ 9,522 $ 9,998 $ 10,498 7298 IT Help Desk Supervisor $ 7,688 $ 8,073 $ 8,476 $ 8,900 $ 9,345 7243 Librarian I $ 5,996 $ 6,296 $ 6,611 $ 6,942 $ 7,289 7244 Librarian II $ 6,299 $ 6,614 $ 6,945 $ 7,292 $ 7,656 2404 Library Aide $ 2,874 $ 3,018 $ 3,169 $ 3,327 $ 3,494 7246 Library Assistant I $ 3,948 $ 4,146 $ 4,353 $ 4,571 $ 4,799 7247 Library Assistant II $ 4,465 $ 4,688 $ 4,923 $ 5,169 $ 5,427 City of San Rafael
SEIU - SALARY SCHEDULE
Effective July 1, 2023
2405 Library Tech Services Supervisor $ 5,709 $ 5,994 $ 6,294 $ 6,609 $ 6,939 7292 Literacy Program Supervisor $ 6,949 $ 7,297 $ 7,662 $ 8,045 $ 8,447 7249 Mail and Stores Clerk $ 4,175 $ 4,384 $ 4,603 $ 4,833 $ 5,075 7255 Network Analyst $ 6,991 $ 7,340 $ 7,707 $ 8,092 $ 8,497 7274 Network Support Technician $ 5,347 $ 5,614 $ 5,895 $ 6,190 $ 6,499 7285 Office Assistant I $ 3,976 $ 4,175 $ 4,383 $ 4,603 $ 4,833 7284 Office Assistant II $ 4,491 $ 4,716 $ 4,952 $ 5,199 $ 5,459 7256 Park Equipment Mechanic $ 6,054 $ 6,356 $ 6,674 $ 7,008 $ 7,358 7257 Parking Attendant I $ 2,276 $ 2,390 $ 2,509 $ 2,635 $ 2,767 7275 Parking Attendant II $ 2,507 $ 2,632 $ 2,764 $ 2,902 $ 3,047 6208 Parking Enforcement Officer $ 5,553 $ 5,830 $ 6,122 $ 6,428 $ 6,749 6212 Parking Equipment Technician $ 5,357 $ 5,625 $ 5,906 $ 6,201 $ 6,512 6209 Parking Maintenance & Collections $ 5,357 $ 5,625 $ 5,906 $ 6,201 $ 6,511 6211 Parking Operations Supervisor $ 7,364 $ 7,733 $ 8,119 $ 8,525 $ 8,951 7258 Parks & Graffitti Worker $ 4,859 $ 5,102 $ 5,357 $ 5,625 $ 5,906 2123 Parks Lead Maintenance Worker $ 6,203 $ 6,513 $ 6,838 $ 7,180 $ 7,539 7271 Parks Maintenance Supervisor $ 7,365 $ 7,733 $ 8,119 $ 8,525 $ 8,952 7236 Parks Maintenance Worker I $ 5,102 $ 5,357 $ 5,625 $ 5,906 $ 6,202 7238 Parks Maintenance Worker II $ 5,357 $ 5,625 $ 5,906 $ 6,202 $ 6,512 7296 Permit Services Coordinator $ 7,386 $ 7,755 $ 8,143 $ 8,550 $ 8,978 TBD Permit Services Supervisor* $ 8,310 $ 8,725 $ 9,161 $ 9,620 $ 10,101 TBD Permit Technician I* $ 5,125 $ 5,381 $ 5,650 $ 5,933 $ 6,229 TBD Permit Technician II* $ 5,637 $ 5,919 $ 6,215 $ 6,525 $ 6,852 TBD Permit Technician III* $ 6,201 $ 6,511 $ 6,836 $ 7,178 $ 7,537 7261 Planning Technician $ 5,347 $ 5,614 $ 5,895 $ 6,190 $ 6,499 9453 Principal Planner $ 9,884 $ 10,378 $ 10,897 $ 11,442 $ 12,014 7234 Printing Press Operator $ 5,199 $ 5,459 $ 5,732 $ 6,018 $ 6,319 1201 Program Coordinator $ 5,619 $ 5,900 $ 6,195 $ 6,505 $ 6,830 7290 Public Works Dispatcher $ 5,357 $ 5,625 $ 5,906 $ 6,202 $ 6,512 TBD Public Works Inspector* $ 6,127 $ 6,433 $ 6,755 $ 7,092 $ 7,447 7263 Revenue Supervisor $ 8,166 $ 8,574 $ 9,002 $ 9,453 $ 9,925 2309 Senior Building Inspector $ 8,122 $ 8,528 $ 8,955 $ 9,403 $ 9,873 7219 Senior Building Technician $ 6,201 $ 6,511 $ 6,836 $ 7,178 $ 7,537 7265 Senior Library Assistant $ 4,689 $ 4,923 $ 5,170 $ 5,428 $ 5,700 7264 Senior Planner $ 8,545 $ 8,972 $ 9,421 $ 9,892 $ 10,387 2204 Sewer Lead Maintenance Worker $ 6,840 $ 7,182 $ 7,541 $ 7,918 $ 8,314 7266 Sewer Maintenance Worker I $ 5,489 $ 5,764 $ 6,052 $ 6,355 $ 6,672 7267 Sewer Maintenance Worker II $ 5,907 $ 6,203 $ 6,513 $ 6,839 $ 7,180 7281 Sewers Supervisor $ 7,732 $ 8,118 $ 8,524 $ 8,950 $ 9,398 7269 Shop & Equipment Supervisor $ 7,365 $ 7,733 $ 8,120 $ 8,525 $ 8,952 7280 Street Lead Maintenance Worker $ 6,203 $ 6,513 $ 6,838 $ 7,180 $ 7,539 7209 Street Maintenance Supervisor $ 7,365 $ 7,733 $ 8,119 $ 8,525 $ 8,952 7250 Street Maintenance Worker I $ 5,102 $ 5,357 $ 5,625 $ 5,906 $ 6,202 7251 Street Maintenance Worker II $ 5,357 $ 5,625 $ 5,906 $ 6,202 $ 6,512 7283 Street Sweeper Operator $ 5,625 $ 5,906 $ 6,202 $ 6,512 $ 6,837 7245 Supervising Librarian $ 6,949 $ 7,297 $ 7,662 $ 8,045 $ 8,447 8523 Supervising Parking Enforcement Officer $ 6,245 $ 6,557 $ 6,885 $ 7,229 $ 7,590 7288 Supervising Vehicle/Equipment Mechanic $ 6,515 $ 6,841 $ 7,183 $ 7,542 $ 7,919 7286 Vehicle/Equipment Mechanic I $ 5,490 $ 5,764 $ 6,052 $ 6,355 $ 6,673 7287 Vehicle/Equipment Mechanic II $ 6,054 $ 6,356 $ 6,674 $ 7,008 $ 7,358 2131 Volunteer Program Assistant $ 5,418 $ 5,689 $ 5,973 $ 6,272 $ 6,586 *New classification approved with mid-year budget on 3/7/2022 City of San Rafael
Job Class Specification
Job Title: Public Works Inspector
SUMMARY
Under general supervision, perform skilled, technical work in the field inspection of the construction of capital improvement projects; land development projects, encroachment and utility repairs.
DISTINGUISHING CHARACTERISTICS:
This job class is distinguished from the Building Inspector and Code Enforcement Officer job classes by the defined emphasis of each job class. Public Works Inspector, construction inspection; Building Inspector, building code inspection; and Code Enforcement Officer, municipal code inspection.
SUPERVISION RECEIVED AND EXERCISED:
Receives general supervision from the assigned project engineer. This is a non-supervisory position.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. • Performs field inspection of contract work on various public works projects such as, but not limited to, construction and rehabilitation of street improvements, pavements, storm drainage systems (including MCSTOPP reporting), traffic signals, parks, utility trenching, and other capital improvement projects.
• Performs inspections related to grading and encroachment permits within the public right of way. • Reviews and investigates violations of the San Rafael Municipal Code related to public works. • Interprets and enforces complex engineering plans, specifications, and estimates • Checks contractors' progress on the jobs through field inspections to ensure compliance with standards and enforce contract provisions.
• Assist with processing permits and closing out permits after final inspection. • Conducts final inspections in the field of completed permits giving approval to acceptable standards.
• Prepares and maintains necessary records and reports. • Performs field measurements, calculations, and sketches. • Assists with public comments related to construction issues. • Review and inspect traffic control plans for city and private work within the public right of way and coordinates corrections as required. Maintains files and reports concerning inspection activities and findings.
• Prepares written reports and notices pertaining to code violations. • Performs related duties as required.
KNOWLEDGE OF:
• Public Works inspection methods
• Construction equipment and techniques
• Soil and material properties
• Safety and traffic control procedures
• Plan checking
• City, County, State, and utility company standard specifications and Municipal Codes
ABILITY TO:
• Interpret and enforce public works construction standards • Read engineering plans and specifications
• Work from general oral and written instruction
• Communicate clearly and concisely, orally and in writing • Ability to establish and maintain effective working relationships with employees, contractors, officials and the general public
• Effectively manage time and workload
• Work in the field during the hours construction is occurring, including but not limited to evenings.
• Resolve disputes concerning code requirements and effect compliance. • Write technical inspection reports.
EDUCATION and/or EXPERIENCE:
Graduation from an accredited high school or equivalent based on courses taken from an accredited educational institution. Additional qualifying experience may be substituted for the required education on a year-for-year basis. Two (2) years of responsible experience in a variety of construction work, engineering inspection or administrative construction experience is required. Municipal public works inspection experience is preferred.
Valid California Driver’s License.
LANGUAGE SKILLS:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
MATHEMATICAL SKILLS:
Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
REASONING ABILITY:
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must frequently lift and/or move up to 50 pounds and occasionally lift and/or move up to 100 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently exposed to moving mechanical parts and outside weather conditions and frequently works near video display. The employee occasionally works in indoor conditions. The noise level in the work environment is usually loud.
FLSA Status: Nonexempt
Prepared By: City of San Rafael
Prepared Date: February 2022
City of San Rafael
Job Class Specification
Job Title: Permit Technician I/II/III
SUMMARY
Under general supervision, performs a variety of technical permitting and administrative support work associated with front counter, virtual counter, and other office tasks related to Community Development Department operations, including planning and building permit intake; informational support for code enforcement and housing; payment processing; responding to customer inquiries related to city ordinances, rules, and regulations; and providing other information of a general and technical nature to the public and industry professionals.
DISTINGUISHING CHARACTERISTICS:
Permit Technician I:
This is the entry-level class in the Permit Technician series. Employees at this level are not expected to perform with the same independence and judgment on matters allocated to the Permit Technician II.
Since this class is typically used as a training class, employees may have only limited or no directly related work experience. Employees work under immediate supervision while learning job tasks.
Permit Technician II:
This is the journey-level class in the Permit Technician series. Employees at this level are expected to perform with more independence and receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies within the work unit. Depending on expertise and certifications, incumbents may perform minor over-the-counter planning and building plan check reviews. Positions in this class are flexibly staffed and may be filled by advancement from the Permit Technician I class.
Permit Technician III:
This is the advanced journey-level in the Permit Technician series. Employees at this level are expected to perform with greater independence, troubleshoot solutions for coordination and improved customer service, provide guidance and solutions as new or unusual situations arise, are fully aware of the operating procedures and policies within the work unit, and may provide direction and training to lower-level Permit Technicians and office support staff. Incumbents perform minor over-the-counter planning and building plan check reviews. Positions in this class are flexibly staffed and may be filled by advancement from the Permit Technician II class.
ESSENTIAL AND IMPORTANT DUTIES:
This list is intended to be illustrative and does not represent an exhaustive list of duties and responsibilities. Incumbents may not perform all duties and responsibilities listed. Other duties may be assigned.
• Reviews and intakes planning and building permit applications. • Determines and collects fees for permits and other review and regulatory services. • Routes all application submittals to the appropriate departments/agencies for processing. • Maintains files for all applications after checking for general completeness and accuracy. • Provides written and verbal information to the public regarding departmental policies and procedures pertaining to topics such as permits, building code requirements, zoning, application procedures, and current projects.
• Reads and interprets blueprints, maps, planning regulations, and a variety of other information while responding to general inquiries.
• Processes minor planning applications and reviews business licenses and building permits for compliance with zoning regulations.
• Provides public information in support of the building, planning, housing, and code enforcement programs.
• Enters invoices, prepares refunds, and reconciles web payments. • Provides administrative support for public meetings, including preparation, distribution, and posting of agendas and minutes.
• Assists in setting up rooms and virtual webinars for department and/or public meetings. • Operates a variety of office equipment and uses a variety of software programs, including word processing, spreadsheet, permit tracking software, digital archiving software, and visual presentation equipment as appropriate.
• Maintains and manages an inventory of forms, applications, and office supplies. • Builds and maintains positive working relationships with co-workers, other City employees, and the public using principles of good customer service.
• Performs a variety of other tasks related to office administration and permit services as assigned.
KNOWLEDGE OF:
Permit Technician I:
• Basic office and clerical procedures.
• Modern office methods, procedures, and computer equipment and various software applications. • Simple accounting procedures.
• Basic applied mathematics.
Permit Technician II:
In addition to the requirements for Permit Technician I:
• Basic knowledge of building, electrical, plumbing, and mechanical codes. • Basic engineering concepts.
• Basic planning and land use concepts.
Permit Technician III:
In addition to the requirements for Permit Technician II:
• Permit technician principles, practices, methods, and techniques acquired through certification with International Code Council (ICC) as a Permit Technician and completion of college level course work in engineering, planning, or a related field.
ABILITY TO:
Permit Technician I:
• Communicate clearly and concisely, orally and in writing, with the general public and customers involved with development and construction, particularly contractors, architects, developers, engineers, and property owners.
• Learn to read and interpret maps, construction drawings, and blueprints. • Learn and apply a variety of zoning, land use, planning, and building procedures, codes, and ordinances enforced by the City, including the Uniform Building, Electrical, Plumbing, Mechanical Codes and zoning codes.
Permit Technician II:
In addition to the requirements for Permit Technician I:
• Read and interpret maps, construction drawings, and blueprints. • Interpret and apply a variety of zoning, land use, planning, and building procedures, codes, and ordinances enforced by the City, including the Uniform Building, Electrical, Plumbing, Mechanical Codes and zoning codes.
• Organize and maintain files.
• Operate a variety of office equipment.
• Quickly and accurately review plans for submittal requirements and calculate permit fees in accordance with established laws.
• Research and compile information as requested.
• Prepare written zoning research letters and administrative land use entitlements. • Research, compile, and analyze data for special projects and various reports.
Permit Technician III:
In addition to the requirements for Permit Technician II:
• Independently perform minor planning and building plan checks reviews for compliance with building and zoning requirements.
• Review building permit compliance with conditions of approval. • Ensure permit quality assurance and proper tracking and coordination of permit applications. • Submit justifications for fee adjustments.
• May serve as permit tracking software administrator for technical staff to unlock files or correct and update data as needed.
EDUCATION AND EXPERIENCE REQUIREMENTS:
Any combination of experience, education, and training that would provide the required knowledge, skills, and abilities required to perform essential duties of the job. A typical way to obtain the required knowledge, skills, and abilities could be:
Permit Technician I:
Graduation from high school or equivalent. Two (2) years of experience in an office or customer service environment with direct contact with the general public.
Permit Technician II:
Graduation from high school or equivalent. Completion of two courses in building code, electrical code, plumbing code, mechanical code, engineering, planning, or a related field. One (1) year of experience equivalent to Permit Technician I in the City of San Rafael.
Permit Technician III:
Graduation from high school or equivalent. Completion of four college courses in engineering, planning, or a related field. International Code Council (ICC) Permit Technician certification is required for the III level. Two (2) years of experience equivalent to Permit Technician II in the City of San Rafael.
CERTIFICATES, LICENSES, AND REGISTRATIONS:
Possession of International Code Council (ICC) Permit Technician certification is desirable for Permit Technician I and II and required for Permit Technician III.
LANGUAGE SKILLS:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. Ability to speak Spanish is desirable but not required
MATHEMATICAL SKILLS:
Ability to work with mathematical concepts. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
REASONING ABILITY:
Ability to solve practical problems and deal with a variety of concrete variables in situations where standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must frequently lift and/or move up to 20 pounds for a distance of less than 50 feet. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Much of the work consists of entering data into and retrieving data from personal computers and terminals via keyboards and is performed while standing or sitting for extended periods of time with the ability to move about at will.
WORKING ENVIRONMENT:
Incumbents within this classification are expected to be able to communicate orally, in person, online, or via the telephone, with members of the general public, other City employees, or employees of outside companies and other agencies. Much of the work is performed in a crowded and noisy office setting.
FLSA Status: Nonexempt
Prepared By: City of San Rafael
Prepared Date: February 2022
City of San Rafael Job Class Specification
Job Title: Permit Services Supervisor
SUMMARY
Under general direction by Department Director or their designee, this position provides supervision of cross divisional permit staff to assure a seamless customer experience. The position also provides advanced staff level assistance to Department Director and division management team, performing a wide variety of responsible and complex administrative duties.
DISTINGUISHING CHARACTERISTICS:
This is a supervisory classification and is distinguished from the Permit Services Coordinator position by performing more elevated tasks and duties which include the supervision of the Permit Services Coordinator and Permit Technicians; and assisting the Department Director and division management team in preparation and monitoring of department operational budget and managing contracts.
ESSENTIAL AND IMPORTANT DUTIES:
• Supervises the work of Permit Services Coordinator and Permit Technicians and ensures that the operations of the front counter are effectively carried out; • Oversees assigned staff workloads and schedules, evaluating staff performance, providing training and making hiring, promotion and disciplinary recommendations; • Participates in onboarding and off-boarding of all department employees; • Evaluates policies, procedures, and operations, and implements as needed improvements; • Assists the management team in implementing the City’s goals and objectives and in the preparation of supporting program documents. May prepare and present related written reports; • Assists in the preparation and tracking of the annual budget, including tracking expenditures, assisting with revenue projections and recommending service levels and enhancements; • Assists with preparation of Professional Services Agreements, and management of contract budget; • Oversees updates to the department website and serve as the department website content reviewer for both the public facing and the internal department websites. • Builds and maintains positive working relationships with co-workers, other City employees and the public using principles of good customer service.
• Promotes the Together San Rafael Philosophy by assuring permit and administrative staff provide high quality, responsive, cost-effective and innovative government services; • Performs related duties as assigned.
KNOWLEDGE OF:
• Principles and practices of supervision
• Current trends in federal, state and local government as it relates to planning and building; • Basic knowledge of municipal budgeting and budget preparation process. • Methods of research, program analysis, and report preparation. • Basic CEQA (State environmental review) procedures and regulations. • Basic office and clerical skills including computer proficiency.
ABILITY TO:
• Provide effective functional and/or project leadership. • Maintain confidentiality.
• Demonstrate a strong sense of personal ethics along with good professional judgment and discretion.
• Effectively plan, organize and prioritize workload and supervise the work of staff. • Communicate, prepare and present reports clearly and concisely both orally and in writing. • Read, analyze and interpret plans, data, policies and practices • Perform calculations quickly and accurately.
EDUCATION AND/OR EXPERIENCE REQUIREMENTS:
Any combination of experience, education, and training that would provide the required knowledge, skills, and abilities required to perform essential duties of the job. A typical way to obtain the required knowledge and abilities would be:
• Equivalent to completion of bachelor’s degree with major course work in planning, public administration, real estate or a related field; and
• Four (4) years of increasingly responsible experience in a public sector planning, building and/or permitting environment.
• Course work in principles and practices of being an effective supervisor. • Some experience with hiring & onboarding is desirable.
CERTIFICATES, LICENSES, AND REGISTRATIONS
A valid driver’s license is required. Possession of International Code Council (ICC) Permit Technician Certification.
LANGUAGE SKILLS:
Ability to read, analyze, and interpret both simple and complex instructions, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedures manuals.
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. Ability to speak Spanish is desirable but not required.
MATHMATICAL SKILLS:
Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Ability to create graphic charts and tables to display mathematical and statistical data.
REASONING ABILITY:
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must frequently lift and/or move up to 20 pounds for a distance of less than 50 feet. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Much of the work consists of entering data into and retrieving data from personal computers and terminals via keyboards and is performed while standing or sitting for extended periods of time with the ability to move about at will.
WORK ENVIRONMENT:
Incumbents within this classification are expected to be able to communicate orally, in person, online, or via the telephone, with members of the general public, other City employees, or employees of outside companies and other agencies. Much of the work is performed in a crowded and noisy office setting.
FLSA Status: Non-Exempt
Prepared By: City of San Rafael
Prepared Date: February 2022
City of San Rafael Job Class Specification
Job Title: Permit Services Coordinator
SUMMARY
The primary role of the Permit Services Coordinator is to ensure an efficient and effective customer service experience. Under the direction of the Chief Building Official and/or the Planning Manager or their designee Permit Services Supervisor, this cross-divisional class provides elevated technical permitting and administrative support work associated with front counter, virtual counter, and other associated office tasks plans, organizes, coordinates and implements the public service counter for the Planning and Building Divisions in the Community Development Department. and over-the-counter permit service program/operationsThis positions ; provides expertise in program elements for the organization; performs a variety of professional and technical level tasks relative to assigned area of responsibility; and performs, as needed, a variety of paraprofessional to professional technical assignments in current and/or advanced planning for the Planning Division..
DISTINGUISHING CHARACTERISTICS:
This class is distinguished from the Building Permit Technician, Building Inspector, and Planning Techniciandepartment Aadministrative staff positions by performing more elevated tasks and duties assigned to these positions, which may include the supervision quality assurance checks related to of the acceptance, routing, and tracking of building, planning and land development applications, computer data entry and administration, data monitoring, quality control, preparation of statistical reports, and assisting and directing customers in a cohesive and holistic manner.
ESSENTIAL AND IMPORTANT DUTIES:
• Assist with Rrecommendations related to and assist in the implementation of goals and objectives; establish schedules and methods for building division front counter services; • Assists the Permit Services Supervisor in defining and implementing policies and procedures.
• Assists with Pplanning, organizinges and facilitatfacilitatinges the daily functions and operations of the City’s front counter general customer area and Permit Center and . • Evaluate operations and activities of assigned responsibilities; recommends improvements and modifications.; prepare various reports on operations and activities. • Prepare cost estimates for budget recommendations; submit justifications for fee adjustments; monitor and audit and report on permit revenues. • Research, compile and prepare permit tracking reports and documentation on program activities; analyze program and recommend corrective action;, prepare periodic status reports.
• Provide assistance and guidance to, direction and/or confirmation to Permit Technician and Planning Technician on building permit application review, processing, distribution and policy interpretations.
• May issue building permits; determine and collect fees. • Ensure permit quality assurance and proper tracking and coordination of permit applications.
• Respond to a variety of customer feedback, including complaints from applicants and the general public, redirecting and assisting problematic customers that require additional staff time and assistance.
• Review building permit fees for completeness and accuracy; apply penalties or adjustments per department policy.
• Provide troubleshooting for Permit Technician and Planning Technician on awkward and unusual permit requests.
• Interpret information for customers about basic construction design requirements, land-use related procedures, zoning and development standards and process information, permit costs, and other procedural issues.
• Provide information to the public regarding the General Plan, zoning, application. procedures and current projects at the public counter, on the telephone or via e-mail. • Process minor planning and building applications; review business licenses and building permit applications for compliance with planning and zoning regulations. • Read and interpret blueprints, maps, planning applications, etc. while assisting professional planners and/or responding to general inquiries.
• Serve as permit tracking software administrator for technical staff to unlock files or correct and update data as needed.
• Coordinate with the Chief Building Officialbuilding and code enforcement staff regarding issuing and monitoring of Notice & Orders for resale inspections and un-permitted construction; coordinate and meet with customers to explain corrections and assist in correction process in conjunction with the Senior Building Inspector. • Oversee management andMaintain updated of forms and informational handouts and assist in maintaining the Community Development Department website under the direction of the Permit Services Supervisor.
• Assist in administering the residential resale reporting and inspection program; may perform resale inspections.
• Assist in records management program, including oversight of expiring permits. • Operate blueprint, digital plotter and other office equipment. • Prepare maps, sketches, renderings and elevations for presentations. • Assist in the tabulation and completion of survey data and other statistical data in written and graphic form.
• Develop and maintain reports on permit timelines, activities, hours, fees, and other data which tracks statistics and performance.
• Receive and process requests for permit extensions and permit refunds with the assistance of the department administrative assistant.
• Represent function on committees, outside organizations, and at staff subcommittees as necessary; coordinate building construction related activities with other divisions and outside agencies.
• Answer questions and provide information to the public; investigate complaints and recommend corrective action as necessary to resolve complaints. • Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service. • Perform related duties as assigned.
KNOWLEDGE OF:
• Basic municipal administration including the functions and regulatory authority of mMunicipal zoning, building and engineering functionsdepartments. • Simple accounting procedures.
• Industry related terminology and technology.
• Basic applied mathematics.
• Basic office and clerical procedures.
• Basic CEQA (State environmental review) procedures and regulations. • Computer proficiency, including basic office software and permit tracking software.
ABILITY TO:
• Read, analyze and interpret building plans.
• Interact and communicate clearly and concisely, both orally and in writing with customers involved with building construction, particularly contractors, architects, developers, engineers and property owners
• Independently perform minor planning and building plan checks reviews for compliance with building and zoning requirements.
• Read maps and construction plans accurately to determine the appropriate review process and plan distribution to City departments, services and utilities • Prepare reports and data in written and graphic form. • Organize, track and monitor work in an efficient manner • Elicit cooperation, mediate conflicts and engage in considerable amount of public contact in explaining the permit process, department policy, and enforcement procedures in a calm, tactful and courteous manner.
• Demonstrate a strong sense of personal ethics along with good professional judgment and discretion.
• Maintain confidentiality.
• Perform calculations quickly and accurately.
EDUCATION AND EXPERIENCE REQUIREMENTS:
Any combination of education and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
Equivalent to completion of an Associate-level degree in applied science such as construction technology, engineering, planning or closely related field and four (4) years of increasingly responsible administrative experience in a public sector development-permitting environment.
CERTIFICATES, LICENSES AND REGISTRATIONS:
Possession of a valid CA driver’s license.
Possession of a Permit Technician certificate from ICC. Possession of other ICC certificates is desirable.
LANGUAGE SKILLS:
Ability to read and comprehend both simple and complex instructions, prepare accurate, detailed, and clear correspondence and reports. Ability to effectively present information, in a one-on-one or group situation, to customers, clients, and other employees of the organization.
Ability to speak Spanish is desirable.
MATHMATICAL SKILLS:
Ability to calculate figures and amounts such as ratios, formulas, proportions, and percentages.
REASONING ABILITY:
Ability to apply common sense understanding to carry out detailed instructions and procedures.
Ability to deal with problems involving a variety of variables in situations where state regulations and standardization exists.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in indoor conditions and regularly works near video display. The employee is occasionally exposed to moving mechanical parts and outside weather conditions. The noise level in the work environment is usually moderate.
FLSA Status: Non-Exempt
Prepared Date: May 2, 2015
Approved By: City of San Rafael
Revised: March 1, 2019
July 15, 2019
February, 2022