____________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting:
Disposition:
Agenda Item No: 5.e
Meeting Date: March 7, 2022
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: Bill Guerin,
Director of Public Works
City Manager Approval: _________
TOPIC: CANAL NEIGHBORHOOD PEDESTRIAN IMPROVEMENTS PROJECT SUBJECT: ACCEPT COMPLETION OF THE CANAL NEIGHBORHOOD PEDESTRIAN IMPROVEMENTS PROJECT (CITY PROJECT NO. 11381), AND AUTHORIZE THE
CITY CLERK TO FILE THE NOTICE OF COMPLETION
RECOMMENDATION: Accept completion of the Canal Neighborhood Pedestrian Improvements Project and authorize the City Clerk to file the Notice of Completion.
BACKGROUND: Pedestrian safety is of paramount importance to the City of San Rafael. Over the past two years, the City received multiple grants from the Transportation Authority of Marin (TAM) to address pedestrian safety by improving crosswalks at key locations in the Canal neighborhood and on Mission Avenue behind San Rafael High School. These improvements and safety enhancements include installations of accessible curb ramps, rectangular rapid flashing beacons (RRFB’s), quick-build bulb-outs, street lighting, and restriping of crosswalks with new, high visibility striping at nine locations throughout the Canal neighborhood and on Mission Avenue behind San Rafael High School.
On March 25, 2021, the project was advertised in accordance with San Rafael’s Municipal Code, and sealed bids were publicly opened and read aloud April 20, 2021. On May 3, 2021, the City Council adopted a resolution authorizing the City Manager to enter into an agreement with the low bidder, Team Ghilotti, Inc., in the amount of $673,141 and approving a construction contingency of $86,859 for a total appropriation of $760,000. The project was successfully completed on February 4, 2022.
ANALYSIS: Pursuant to Civil Code Section 3093, the City is required to record a Notice of Completion upon City acceptance of the improvements. This acceptance initiates a time period during which project subcontractors may file Stop Notices seeking payment from the City from the funds owed to the Contractor for the project work.
FISCAL IMPACT: No fiscal impact is associated with this informational report.
RECOMMENDED ACTION: Accept completion of the Canal Neighborhood Pedestrian Improvements Project and authorize the City Clerk to file the Notice of Completion.
ATTACHMENTS:
1. Notice of Completion
Canal Neighborhood Ped Improvements 2021 Form NOTICE OF COMPLETION Project #11381 Page 1
Recording Requested By:
The City of San Rafael
When Recorded Mail To:
Lindsay Lara, City Clerk
1400 Fifth Avenue
San Rafael, CA 94901
EXEMPT FROM RECORDING FEES PER
GOVERNMENT CODE §§ 6103, 27383
SPACE ABOVE THIS LINE IS FOR RECORDER’S USE
NOTICE OF COMPLETION
Civil Code §§ 8182, 8184, 9204, and 9208
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is the agent of the owner of the Project described below.
2. Owner’s full name is the City of San Rafael (“City”)
3. City’s address is 1400 5th Ave, San Rafael, CA 94901
4. The nature of City’s interest in the Project is:
__ Fee Ownership __ Lessee X Other Public Right of Way Easement
5. Construction work on the Project performed on City’s behalf is generally described as follows: The construction of ADA curb ramps, installation of rectangular rapid flashing beacons (RRFB’s), quick-build bulb outs, street lighting, and restriping of crosswalks with new, high visibility striping
6. The name of the original Contractor for the Project is: Team Ghilotti, Inc.
7. The Project was accepted as complete on: February 4, 2022.
8. The Project is located at: Various crosswalk throughout the Canal Neighborhood and on Mission Avenue.
Verification: In signing this document, I, the undersigned, declare under penalty of perjury under the laws of the State of California that I have read this notice, and I know and understand the contents of this notice, and that the facts stated in this notice are true and correct. __________________________ ________________________________ Date and Place Signature
________________________________
Bill Guerin, Director of Public Works
EXEMPT FROM NOTARY ACKNOWLEDGMENT REQUIREMENTS PER GOVERNMENT CODE § 27287 AND CIVIL CODE § 9208