____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting:
Disposition:
Agenda Item No: 4.g
Meeting Date: November 6, 2023
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: Adeel Shaikh, Junior Engineer
April Miller, Director of Public Works
City Manager Approval: _______
TOPIC: ALBERT PARK NETTING AND FENCING PROJECT
SUBJECT: ALBERT PARK NETTING AND FENCING PROJECT BID REJECTION RECOMMENDATION:
Reject the bid for the Albert Park Netting and Fencing Project and direct staff to develop design alternatives.
BACKGROUND:
The Library and Recreation Department notified the Public Works Department about stray baseballs creating a possible hazard to patrons and vehicles at the Albert Park athletic field. In response, the City proposed a project to install fencing and netting at the Albert Park athletic field and stadium between Andersen Drive, Albert Park Lane, and Lindaro Street. The proposed project consists of removing the existing fencing, installing 30-ft tall foul ball netting with foundations along the third base lines, and replacing a 6-foot chain-link fence in a new configuration near the third base concessions.
ANALYSIS:
The City has solicited contractors for this project on two separate occasions. On October 21, 2021, the City received no bid responses, and on November 18, 2021, the City received one bid from Arrow Fencing in the amount of $595,039. The bid was much higher than the anticipated estimate of $295,000. Due to insufficient funding from the Measure A Parks Fund (Fund #241), the City Council approved the staff recommendation to reject the bid on January 18, 2022.
City staff worked with the design consultants on an alternative design with reduced scope to fit a project within the project budget and still meet the safety objectives. On August 23, 2023, the project was re-advertised in accordance with San Rafael’s Municipal Code. On September 21, 2023, the following bid was received and read aloud:
NAME OF BIDDER AMOUNT
CWS Construction Group, Inc. $535,334
The Department of Public Works staff reviewed the construction bid from CWS Construction Group, Inc. in the amount of $535,334 and found it to be non-responsive. The bid does not meet the percentage requirement for mobilization as specified in section 18-2 of the technical SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
specifications. Therefore, staff recommends rejecting the bid from CWS Construction Group, Inc. and developing design alternatives. After unsuccessfully soliciting the project three times, staff recommends exploring out-of-the-box alternate solutions that can achieve the goals of this project while staying within the project budget.
FISCAL IMPACT: If the City Council rejects the bid, there will be no fiscal impact.
OPTIONS:
1. Reject the bid and direct staff to develop design alternatives.
2. Reject the bid and direct staff to postpone the project.
RECOMMENDED ACTION: Reject the bid for the Albert Park Netting and Fencing Project and direct staff to develop design alternatives.