_ _ _
FOR CITY CLERK ONLY
Council Meeting:
Disposition:
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Fire
Prepared by: Abraham Roman, Acting Fire Chief
Thomas Wong, Sr. Mgmt. Analyst
City Manager Approval:
TOPIC: REPLACEMENT OF STRUCTURAL FIREFIGHTING TURNOUTS
SUBJECT: AUTHORIZE THE CITY MANAGER TO PURCHASE TWENTY-SIX SETS OF
STRUCTURAL FIREFIGHTING TURNOUTS FROM ALLSTAR FIRE EQUIPMENT INC., IN AN AMOUNT NOT TO EXCEED $123,511
RECOMMENDATION: Authorize the City Manager to purchase twenty-six sets of structural firefighting turnouts from AllStar Fire Equipment Inc. in an amount not to exceed $123,511 and authorize the appropriation of available funding from the Fire Department Equipment Replacement Fund (Fund 602).
BACKGROUND:
Turnout gear is essential personal protective equipment for firefighters. A firefighter’s turnout gear must be tough and durable, while maintaining comfort and breathability to minimize fatigue and heat.
Firefighters may be asked to respond to a number of different incidents in any given day; their turnout gear provides physical and thermal protection when at structure fires and other emergencies.
A set of turnouts consists of a coat and pair of pants. Turnouts are worn by on-duty fire personnel almost every day when responding to emergency incidents. All firefighters are assigned 2 sets of turnouts: one primary set (newest) and one backup set (older). The primary set is worn for day- to-day firefighting and rescue operations. The backup set is used if the primary set is damaged or contaminated. The backup set is also used when the primary turnouts are sent out for a twice- annual cleaning. The cleaning and repair work are done by an outside vendor, so the primary set is unavailable for several weeks during any given year.
The standards for Fire Fighter Protective Clothing are set by the National Fire Protection Association (NFPA). NFPA 1851, 2020 Edition states, “This revision continues to require the 10-year mandatory retirement rule for structural gear…” Currently, many of the backup are reaching their 10-year retirement mark and this purchase will ensure they are replaced before then.
At the moment, twenty-six of the Fire Department’s sixty-nine firefighter positions need new turnouts.
Their current primary turnouts are less than 10 years old, so they can be moved to the backup position.
This will satisfy the NFPA standards by ensuring that both sets of turnout gear are less than 10 years Agenda Item No: 4.g
Date: February 5, 2024
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
old. The Fire Department budgets for turnout replacement according to an established replacement schedule, providing enough funding to purchase replacement turnouts every five years. The Fire Department’s last major purchase of turnout gear was in 2019.
ANALYSIS:
The Fire Department has researched and physically examined turnout gear from several turnout manufacturers, recommending the LION V-Force model for purchase. The purchase of these turnouts will allow the Fire Department to be in compliance with the 2020 NFPA standards, as well as provide firefighters with the outer protective gear necessary to do their job safely.
This proposed purchase can be made through a cooperative purchasing program. AllStar Fire Equipment Inc. is a vendor in the Fire Rescue Group Purchasing Organization, a program of NPPGov, a national cooperative procurement organization that offers publicly solicited contracts to government entities. As a member of the Fire Rescue GPO, the City of San Rafael is able to “piggyback” onto an existing competitively awarded bid. The original contract is with LION and the Public Procurement Authority (PPA), a public entity in the State of Oregon. AllStar Fire Equipment Inc. is an authorized distributor of LION products and has been a longtime supplier to the San Rafael Fire Department.
FISCAL IMPACT:
The anticipated cost of the turnouts is $123,511. Appropriations of $123,511 are requested for this purchase and there are adequate funds in the Fire Department Equipment Replacement Fund No. 602.
OPTIONS:
The City Council has the following options to consider on this matter:
1. Authorize the City Manager the purchase of up to twenty-six sets of structural firefighting turnouts from AllStar Fire Equipment Inc. in an amount not to exceed $123,511.
2. Do not approve the purchase agreement.
RECOMMENDED ACTION:
Authorize the City Manager the purchase of up to twenty-six sets of structural firefighting turnouts from AllStar Fire Equipment Inc. in an amount not to exceed $123,511.
ATTACHMENTS:
1. Quote from AllStar Fire Equipment Inc.
SALES QUOTE
12328 Lower Azusa Road 2552 Barrington Court SRFD0129
Arcadia, CA 91006 Hayward, CA 94545 Requested by
(626) 652-0900 (510) 887-6295 Adriana Cruz
Bill To: San Rafael Fire Department Ship To:
1375 5th Avenue,
San Rafael, CA 94901
San Rafael, CA 94901
Phone: Email:
Date Date Required Cust. Order # Tax Exempt # Terms F.O.B. Salesperson Ship Via Quantity U/M Price Amount
26 ea 2,497.25 64,928.50
26 pr 1,850.95 48,124.70
Subtotal $113,053.20
Sales Tax 9.250% $10,457.42
Freight $0.00
Total $123,510.62
This Quote is valid
until 2/15/2024.
Lion V-Force Turnout Pants, Black Armor AP with
Stedair Clear Moisture Barrier, Per San Rafael
Spec. AS2Q2007
Destination Bunker Drop Ship
San Rafael FD
Attn: Capt. R. Rojo
Lion V-Force Turnout Coat with Bi-Swing, Black
Armor AP, Stedair Clear Moisture Barrier,
Per San Rafael Spec. AS2Q2007
Description
52 Union Street,
1/29/2024 Net 30