____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting:
Disposition:
Agenda Item No: 4.f
Meeting Date: February 20, 2024
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Library & Recreation
Prepared by: Craig Veramay, Asst. Library and
Recreation Director
Catherine Quffa, Library and
Recreation Director
City Manager Approval: __________
File No.: 06.09.09
TOPIC: TERRA LINDA COMMUNITY CENTER AND PARK PLAN PROJECT SUBJECT: AUTHORIZE THE CITY MANAGER TO ENTER INTO A PROFESSIONAL SERVICES AGREEMENT WITH GATES + ASSOCIATES FOR LANDSCAPE ARCHITECTURAL
AND ENGINEERING DESIGN SERVICES FOR THE TERRA LINDA COMMUNITY CENTER AND PARK PLAN PROJECT IN THE AMOUNT NOT TO EXCEED $166,818 RECOMMENDATION:
Authorize the City Manager to enter into a Professional Services Agreement with Gates + Associates in the amount not to exceed $166,818, using Measure A Funds that were appropriated as part of the FY 2023-24 budget.
BACKGROUND:
In 2021 and 2022, the City completed a comprehensive Citywide Parks and Recreation Master Planning (CPRMP) process. That process included an assessment of the existing parks and recreation facilities, an evaluation of the community’s recreational needs, and the development of a prioritized set of recommendations. One of the top priorities from the CPRMP was the creation of a master plan specifically for the Terra Linda Community Park.
The Terra Linda Community Park is located at 670 del Ganado Road and is the City’s only community park in Northern San Rafael (as defined by the City’s General Plan 2040 Parks, Recreation, and Open Space Element). It comprises approximately 2.9 acres and includes a community center, playground, basketball court, lawn and pathways, parking lot, and an outdoor pool complex.
The City predicts that North San Rafael will experience substantial development in the coming years, which will both increase the demand on Terra Linda Community Park and provide a potential funding source for improvements.
Through this planning process, the City hopes to identify creative opportunities to address outdated infrastructure and increase recreational capacity at the park. While the planning process will assess how to incorporate the existing outdoor pool complex, the pool footprint and its support structures are SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
expected to remain unchanged. The goal of the master plan is to identify opportunities to address the changing needs and development opportunities of North San Rafael specifically, and the community.
ANALYSIS:
On October 26, 2023, the City released a Request for Proposals (RFP) for landscape architectural and engineering design services for this project. On November 28, 2023, two proposals from qualified firms were received. The two firms were evaluated and interviewed by City staff based on criteria specified in the RFP, including, but not limited to, completeness of the proposal, relevant experience and success in similar projects, experience and quality of project team, understanding of the project scope of work, ability to meet deadlines and operate within budget, familiarity with federal grant procedures, and references by former clients on similar projects.
City staff found Gates + Associates (“Gates”) and their sub-consultants to be the most advantageous to the City for this project. Gates submitted a proposal to perform landscape architectural and engineering design services, which staff reviewed and found to be complete and within industry standards.
The recommended Professional Services Agreement with Gates (Attachment 1) will provide project management and coordination services, data gathering and site evaluation, public engagement, a draft master plan with a vision framework and concept alternatives, and ultimately, a final master plan that includes funding strategies, a cost estimate, phasing strategy, and master plan document.
ENVIRONMENTAL DETERMINATION:
This action is statutorily exempt from the California Environmental Quality Act (“CEQA”) pursuant to section 15262 of the CEQA Guidelines because the agreement funds a planning study for possible future actions which the City has not approved, adopted, or funded.
COMMUNITY OUTREACH:
In 2021 and 2022, the City underwent a comprehensive Citywide Parks and Recreation Master Plan (CPRMP) process. That process included extensive community outreach, resulting in a recommendation to develop a Terra Linda Park and Community Center plan.
The scope of work included in the agreement with Gates includes a robust community engagement plan as well as an analysis of the community demographics and recreation trends. Gates and City staff will conduct two rounds of outreach. The first will identify the community’s likes, needs, and wants in relation to the Terra Linda Community Park, and is estimated to take place in Spring 2024. The second will seek feedback on proposed priorities and concept alternatives during Summer 2024. The two rounds will include in-person community meetings and events, an online survey, a project website, and focus group meetings as part of the planning process. Staff will leverage popular spring and summer activities, as well as outreach to Terra Linda residents living in multi-family housing apartments/complexes, neighborhood associations, and community groups to engage a broad range of stakeholders for this planning effort.
FISCAL IMPACT:
The Terra Linda Park and Community Center Plan project is identified in the FY 2023-24 Measure A Work Plan. This agreement will be funded with an appropriation of $166,818 in Measure A funds.
OPTIONS:
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
The City Council has the following options to consider on this matter:
1. Authorize the City Manager to enter into the agreement.
2. Do not authorize the City Manager to enter into the agreement and provide further direction to staff.
RECOMMENDED ACTION: Authorize the City Manager to enter into a Professional Services Agreement with Gates + Associates in the amount not to exceed $166,818 using Measure A Funds that were approved as part of the FY 2023-24 budget.
ATTACHMENT:
1. Draft PSA with Gates + Associates for Landscape Architectural and Engineering Design Services (with Exhibit A)
Rev. 08.22 1
AGREEMENT FOR PROFESSIONAL SERVICES
BY AND BETWEEN
THE CITY OF SAN RAFAEL
AND
GATES + ASSOCIATES LANDSCAPE ARCHITECTS
FOR LANDSCAPE ARCHITECTURAL AND ENGINEERING DESIGN SERVICES This Agreement is made and entered into as of ________________________ (the “Effective Date”), by and between the CITY OF SAN RAFAEL, a chartered California municipal corporation (hereinafter "CITY"), and GATES + ASSOCIATES (hereinafter "CONSULTANT"). CITY and CONSULTANT may be referred to individually as a “Party” or collectively as the “Parties” or the “Parties to this Agreement.”
RECITALS
A. CITY desires to secure professional services more fully described in this Agreement, at Exhibit A, entitled “SCOPE OF SERVICES”; and B. CONSULTANT represents that it, and its subcontractors, if any, have the professional qualifications, expertise, and necessary licenses and desire to provide certain goods and/or required services of the quality and type which meet objectives and requirements of CITY; and
C. The Parties have specified herein the terms and conditions under which such services will be provided and paid for.
NOW, THEREFORE, the parties hereby agree as follows:
AGREEMENT
1. SERVICES TO BE PROVIDED.
Except as otherwise may be expressly specified in this Agreement, CONSULTANT shall furnish all technical and professional services, including labor, material, equipment, transportation, supervision and expertise (collectively referred to as “Services”) to satisfactorily complete the work required by CITY at its sole risk and expense. Services to be provided to CITY are more fully described in Exhibit A entitled “SCOPE OF SERVICES.” CONSULTANT acknowledges that the execution of this Agreement by CITY is predicated upon representations made by CONSULTANT in that certain proposal, dated November 28, 2023 (“Proposal”) set forth in Exhibit A, which constitutes the basis for this Agreement.
2. COMPENSATION.
In consideration for CONSULTANT’s complete performance of Services, CITY shall pay CONSULTANT for all materials provided and services rendered by v 08.22 2
CONSULTANT at the unit rates and rates per hour for labor, as set forth in Exhibit A, for a total amount not to exceed $166,818.
CONSULTANT will bill City on a monthly basis for Services provided by CONSULTANT during the preceding month, subject to verification by CITY. CITY will pay CONSULTANT within thirty (30) days of City’s receipt of invoice.
3. TERM OF AGREEMENT.
Unless otherwise set forth in this Agreement or unless this paragraph is subsequently modified by a written amendment to this Agreement, the term of this Agreement shall begin on the Effective Date of this Agreement and terminate one (1) year from the Effective Date.
4. PROJECT COORDINATION.
A. CITY’S Project Manager. Craig Veramay is hereby designated the PROJECT MANAGER for the CITY and said PROJECT MANAGER shall supervise all aspects of the progress and execution of this Agreement.
B. CONSULTANT’S Project Director. CONSULTANT shall assign a single PROJECT DIRECTOR to have overall responsibility for the progress and execution of this Agreement for CONSULTANT. Melonie Reynolds is hereby designated as the PROJECT DIRECTOR for CONSULTANT. Should circumstances or conditions subsequent to the execution of this Agreement require a substitute PROJECT DIRECTOR, for any reason, the CONSULTANT shall notify the CITY within ten (10) business days of the substitution.
5. TERMINATION.
A. Discretionary. Either party may terminate this Agreement without cause upon thirty (30) days written notice mailed or personally delivered to the other party.
B. Cause. Either party may terminate this Agreement for cause upon fifteen (15) days written notice mailed or personally delivered to the other party, and the notified party's failure to cure or correct the cause of the termination, to the reasonable satisfaction of the party giving such notice, within such fifteen (15) day timeperiod.
C. Effect of Termination. Upon receipt of notice of termination, neither party shall incur additional obligations under any provision of this Agreement without the prior written consent of the other.
D. Return of Documents. Upon termination, any and all CITY documents or materials provided to CONSULTANT and any and all of CONSULTANT's documents and materials prepared for or relating to the performance of its duties under this Agreement, shall be delivered to CITY as soon as possible, but not later than thirty (30) days after termination. v 08.22 3
6. OWNERSHIP OF DOCUMENTS.
The written documents and materials prepared by the CONSULTANT in connection with the performance of its duties under this Agreement, shall be the sole property of CITY.
CITY may use said property for any purpose, including projects not contemplated by this Agreement.
7. INSPECTION AND AUDIT.
Upon reasonable notice, CONSULTANT shall make available to CITY, or its agent, for inspection and audit, all documents and materials maintained by CONSULTANT in connection with its performance of its duties under this Agreement. CONSULTANT shall fully cooperate with CITY or its agent in any such audit or inspection.
8. ASSIGNABILITY.
The parties agree that they shall not assign or transfer any interest in this Agreement nor the performance of any of their respective obligations hereunder, without the prior written consent of the other party, and any attempt to so assign this Agreement or any rights, duties or obligations arising hereunder shall be void and of no effect.
9. INSURANCE REQUIREMENTS.
During the term of this Agreement, and for any time period set forth in Exhibit B, CONSULTANT shall procure and maintain in full force and effect, at no cost to CITY insurance policies with respect to employees and vehicles assigned to the performance of Services under this Agreement with coverage amounts, required endorsements, certificates of insurance, and coverage verifications as defined in Exhibit B.
10. INDEMNIFICATION.
A. Except as otherwise provided in subparagraph B of this section, CONSULTANT shall, to the fullest extent permitted by law, indemnify, release, defend with counsel approved by CITY, and hold harmless CITY, its officers, agents, employees and volunteers (collectively, the “City Indemnitees”), from and against any claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of litigation, (collectively “CLAIMS”), arising out of CONSULTANT’S performance of its obligations or conduct of its operations under this Agreement. The CONSULTANT's obligations apply regardless of whether or not a liability is caused or contributed to by the active or passive negligence of the City Indemnitees. However, to the extent that liability is caused by the active negligence or willful misconduct of the City Indemnitees, the CONSULTANT's indemnification obligation shall be reduced in proportion to the City Indemnitees’ share of liability for the active negligence or willful misconduct. In addition, the acceptance or approval of the CONSULTANT’s work or work product by the CITY or any of its directors, officers or employees shall not relieve or reduce the CONSULTANT’s indemnification v 08.22 4
obligations. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from CONSULTANT’S performance of or operations under this Agreement, CONSULTANT shall provide a defense to the City Indemnitees or at CITY’S option reimburse the City Indemnitees their costs of defense, including reasonable attorneys’ fees, incurred in defense of such claims.
B. Where the services to be provided by CONSULTANT under this Agreement are design professional services to be performed by a design professional as that term is defined under Civil Code Section 2782.8, then, to the extent permitted by law including without limitation, Civil Code sections 2782, 2782.6 and 2782.8, CONSULTANT shall indemnify and hold harmless the CITY and its officers, officials, and employees (collectively City Indemnitees) from and against damages, liabilities or costs (including incidental damages, Court costs, reasonable attorney’s fees as may be determined by the Court, litigation expenses and fees of expert witnesses incurred in connection therewith and costs of investigation) to the extent they are caused by the negligence, recklessness, or willful misconduct of CONSULTANT, or any subconsultants, or subcontractor or anyone directly or indirectly employed by them, or anyone for whom they are legally liable (collectively Liabilities). Such obligation to hold harmless and indemnify any indemnity shall not apply to the extent that such Liabilities are caused in part by the negligence or willful misconduct of such City Indemnitee.
C. The defense and indemnification obligations of this Agreement are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Agreement, and shall survive the termination or completion of this Agreement for the full period of time allowed by law.
11. NONDISCRIMINATION.
CONSULTANT shall not discriminate, in any way, against any person on the basis of age, sex, race, color, religion, ancestry, national origin or disability in connection with or related to the performance of its duties and obligations under this Agreement.
12. COMPLIANCE WITH ALL LAWS.
CONSULTANT shall observe and comply with all applicable federal, state and local laws, ordinances, codes and regulations, in the performance of its duties and obligations under this Agreement. CONSULTANT shall perform all services under this Agreement in accordance with these laws, ordinances, codes and regulations. CONSULTANT shall release, defend, indemnify and hold harmless CITY, its officers, agents and employees from any and all damages, liabilities, penalties, fines and all other consequences from any noncompliance or violation of any laws, ordinances, codes or regulations.
13. NO THIRD PARTY BENEFICIARIES.
CITY and CONSULTANT do not intend, by any provision of this Agreement, to create in any third party, any benefit or right owed by one party, under the terms and conditions of v 08.22 5
this Agreement, to the other party.
14. NOTICES.
All notices and other communications required or permitted to be given under this Agreement, including any notice of change of address, shall be in writing and given by personal delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified. Notice shall be deemed given as of the date of personal delivery, or if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as follows:
To CITY’s Project Manager:
Craig Veramay, Asst. Library and
Recreation Director
618 B St
San Rafael, CA 94901
To CONSULTANT’s Project Director:
Melonie Reynolds, Project Manager
Gates + Associates
1655 N. Main St Ste 365
Walnut Creek, CA 94596
15. INDEPENDENT CONTRACTOR.
For the purposes, and for the duration, of this Agreement, CONSULTANT, its officers, agents and employees shall act in the capacity of an Independent Contractor, and not as employees of the CITY. CONSULTANT and CITY expressly intend and agree that the status of CONSULTANT, its officers, agents and employees be that of an Independent Contractor and not that of an employee of CITY.
16. ENTIRE AGREEMENT -- AMENDMENTS.
A. The terms and conditions of this Agreement, all exhibits attached, and all documents expressly incorporated by reference, represent the entire Agreement of the parties with respect to the subject matter of this Agreement.
B. This written Agreement shall supersede any and all prior agreements, oral or written, regarding the subject matter between the CONSULTANT and the CITY.
C. No other agreement, promise or statement, written or oral, relating to the subject matter of this Agreement, shall be valid or binding, except by way of a written amendment to this Agreement.
D. The terms and conditions of this Agreement shall not be altered or modified except by a written amendment to this Agreement signed by the CONSULTANT and the CITY.
E. If any conflicts arise between the terms and conditions of this Agreement, and the terms and conditions of the attached exhibits or the documents expressly incorporated v 08.22 6
by reference, the terms and conditions of this Agreement shall control.
17. SET-OFF AGAINST DEBTS.
CONSULTANT agrees that CITY may deduct from any payment due to CONSULTANT under this Agreement, any monies which CONSULTANT owes CITY under any ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts.
18. WAIVERS.
The waiver by either party of any breach or violation of any term, covenant or condition of this Agreement, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of any fee, performance, or other consideration which may become due or owing under this Agreement, shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition, covenant of this Agreement or any applicable law, ordinance or regulation.
19. COSTS AND ATTORNEY'S FEES.
The prevailing party in any action brought to enforce the terms and conditions of this Agreement, or arising out of the performance of this Agreement, may recover its reasonable costs (including claims administration) and attorney's fees expended in connection with such action.
20. CITY BUSINESS LICENSE / OTHER TAXES.
CONSULTANT shall obtain and maintain during the duration of this Agreement, a CITY business license as required by the San Rafael Municipal Code, and CONSULTANT shall pay any and all state and federal taxes and any other applicable taxes. CITY shall not be required to pay for any work performed under this Agreement, until CONSULTANT has provided CITY with a completed Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and Certification).
21. SURVIVAL OF TERMS.
Any terms of this Agreement that by their nature extend beyond the term (or termination) of this Agreement shall remain in effect until fulfilled and shall apply to both Parties’ respective successors and assigns.
22. APPLICABLE LAW.
The laws of the State of California shall govern this Agreement. v 08.22 7
23. COUNTERPARTS AND ELECTRONIC SIGNATURE.
This Agreement may be executed by electronic signature and in any number of counterparts, each of which shall be deemed an original, but all of which together shall constitute one document. Counterpart signature pages may be delivered by telecopier, email or other means of electronic transmission.
[Signatures are on the following page.]
v 08.22 8
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day, month and year first above written.
CITY OF SAN RAFAEL:
_________________________________
CHRISTINE ALILOVICH, City Manager
APPROVED AS TO FORM:
Office of the City Attorney
_________________________________
By: GENEVIEVE COYLE,
Assistant City Attorney
ATTEST:
City Clerk
_________________________________
LINDSAY LARA, City Clerk
CONSULTANT:
__________________________________
By: ____________________________
Name: ____________________________
Title: ____________________________
[If CONSULTANT is a corporation, add
signature of second corporate officer]
__________________________________
By: ____________________________
Name: ____________________________
Title: ____________________________
Rev. 08.22 A-1
EXHIBIT A
SCOPE OF SERVICES
The Services to be performed for CITY by CONSULTANT under this Agreement are more fully described in CONSULTANT’s proposal, which is attached to this as Exhibit A.
Rev. 08.22 B-1
EXHIBIT B
INSURANCE REQUIREMENTS
During the term of this Agreement, and for any time period set forth below, CONSULTANT shall procure and maintain in full force and effect, at no cost to CITY insurance policies with respect to employees and vehicles assigned to the performance of Services under this Agreement with coverage amounts, required endorsements, certificates of insurance, and coverage verifications as defined in this Exhibit B.
A. Scope of Coverage. During the term of this Agreement, CONSULTANT shall maintain, at no expense to CITY, the following insurance policies:
1. Commercial general liability. A commercial general liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death, bodily injury, personal injury, or property damage.
2. Automobile liability. An automobile liability (owned, non-owned, and hired vehicles) insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence.
3. Professional liability. If any licensed professional performs any of the services required to be performed under this Agreement, a professional liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, to cover any claims arising out of the CONSULTANT's performance of services under this Agreement. Where CONSULTANT is a professional not required to have a professional license, CITY reserves the right to require CONSULTANT to provide professional liability insurance pursuant to this section.
4. Workers’ compensation. If it employs any person, CONSULTANT shall maintain workers’ compensation insurance, as required by the State of California, with statutory limits, and employer’s liability insurance with limits of no less than one million dollars ($1,000,000) per accident for bodily injury or disease. CONSULTANT’s workers’ compensation insurance shall be specifically endorsed to waive any right of subrogation against CITY.
B. Other Insurance Requirements. The insurance coverage required of the CONSULTANT in subparagraph A of this section above shall also meet the following requirements:
1. Except for professional liability insurance or workers’ compensation insurance, the insurance policies shall be specifically endorsed to include the CITY, its officers, agents, employees, and volunteers, as additional insureds (for both ongoing and completed operations) under the policies.
2. The additional insured coverage under CONSULTANT’s insurance v 08.22 B-2
policies shall be “primary and noncontributory” with respect to any insurance or coverage maintained by CITY and shall not call upon CITY's insurance or self-insurance coverage for any contribution. The “primary and noncontributory” coverage in CONSULTANT’S policies shall be at least as broad as ISO form CG20 01 04 13.
3. Except for professional liability insurance or workers’ compensation insurance, the insurance policies shall include, in their text or by endorsement, coverage for contractual liability and personal injury.
4. By execution of this Agreement, CONSULTANT hereby grants to CITY a waiver of any right to subrogation which any insurer of CONSULTANT may acquire against CITY by virtue of the payment of any loss under such insurance. CONSULTANT agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not CITY has received a waiver of subrogation endorsement from the insurer.
5. If the insurance is written on a Claims Made Form, then, following termination of this Agreement, said insurance coverage shall survive for a period of not less than five years.
6. The insurance policies shall provide for a retroactive date of placement coinciding with the Effective Date of this Agreement.
7. The limits of insurance required in this Agreement may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of CITY (if agreed to in a written contract or agreement) before CITY’S own insurance or self-insurance shall be called upon to protect it as a named insured.
8. It shall be a requirement under this Agreement that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to CITY or any other additional insured party.
Furthermore, the requirements for coverage and limits shall be: (1) the minimum coverage and limits specified in this Agreement; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. No representation is made that the minimum insurance requirements of this Agreement are sufficient to cover the obligations of the CONSULTANT under this Agreement.
9. CONSULTANT agrees to ensure that subcontractors, and any other party involved with the Services, who is brought onto or involved in the performance of the Services by CONSULTANT, provide the same minimum insurance coverage required of CONSULTANT, except as with respect to limits. CONSULTANT agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this Agreement. CONSUTLANT agrees v 08.22 B-3
that upon request by CITY, all agreements with, and insurance compliance documents provided by, such subcontractors and others engaged in the performance of Services will be submitted to CITY for review.
10. CONSULTANT agrees to be responsible for ensuring that no contract used by any party involved in any way with the Services reserves the right to charge CITY or CONSULTANT for the cost of additional insurance coverage required by this Agreement. Any such provisions are to be deleted with reference to CITY. It is not the intent of CITY to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against CITY for payment of premiums or other amounts with respect thereto.
C. Deductibles and SIR’s. Any deductibles or self-insured retentions in CONSULTANT's insurance policies must be declared to and approved by the CITY and shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or CITY or other additional insured party. At CITY's option, the deductibles or self-insured retentions with respect to CITY shall be reduced or eliminated to CITY's satisfaction, or CONSULTANT shall procure a bond guaranteeing payment of losses and related investigations, claims administration, attorney’s fees and defense expenses.
D. Proof of Insurance. CONSULTANT shall provide to the PROJECT MANAGER all of the following: (1) Certificates of Insurance evidencing the insurance coverage required in this Agreement; (2) a copy of the policy declaration page and/or endorsement page listing all policy endorsements for the commercial general liability policy, and (3) excerpts of policy language or specific endorsements evidencing the other insurance requirements set forth in this Agreement. CITY reserves the right to obtain a full certified copy of any insurance policy and endorsements from CONSULTANT. Failure to exercise this right shall not constitute a waiver of the right to exercise it later. The insurance shall be approved as to form and sufficiency by the CITY.
November 28, 2023
TERRA LINDA PARK AND
COMMUNITY CENTER MASTER PLAN
CITY FILE NO. 06.09.09
CITY OF SAN RAFAEL
City of San Rafael
1400 Fifth Avenue
San Rafael, CA 94901
Gates + Associates
1655 N. Main Street
Walnut Creek, CA 94596
(925) 736-8176 x 2004
[email protected]
+
Includes 1/10/24 revised scope of work
November 28, 2023
City of San Rafael
1400 Fifth Avenue
San Rafael, CA 94901
RE: PROPOSAL FOR TERRA LINDA PARK AND COMMUNITY CENTER MASTER PLAN (FILE NO. 06.09.09) Gates + Associates appreciates the opportunity to submit our proposal for the Terra Linda Park and Community Center Master Plan. We applaud the City for taking the steps to further enhance this beloved public resource, increase outdoor recreation access, and implement improvements identified in the Citywide Park & Recreation Master Plan. We have enjoyed our current and past collaborations with the City of San Rafael to upgrade both the play area at Sun Valley Park and implement improvements at Pickleweed Park, and would be honored to partner again with the City to refresh the playground & surrounding amenities to ensure that Terra Linda Park is a dynamic and lasting space for public benefit.
Grounded by our mission to “get people outside,” Gates + Associates brings a strong and diverse portfolio of regional, community, and neighborhood park design. Our team is proud to offer over 45 years of park planning and design experience to this project, from developing park master plans to construction documents for park & playground improvements across all ranges of size and budget. We specialize in developing implementable designs and final bid documents that incorporate community input.
We are a 30-person firm located in Walnut Creek, California, where all work will be performed locally. With our diverse and experienced staff, we offer a wide range of technical expertise, a reality-based knowledge of cost and maintenance implications of design decisions, an understanding of how public spaces are used, and an ability to respond to the changing needs of the jurisdictions we serve. Our proposed team includes key members of our firm, who bring a formidable combination of practical experience, local familiarity, and a penchant for creating innovative yet implementable plans through a transparent and consensus-oriented design process. We have assembled a custom “dream team” to meet the challenges of your project. Our subconsultant partners include BKF Engineers, who will provide civil engineering services; David J. Powers & Associates for environmental compliance & permitting assistance; Group 4 for architectural research and planning; and BSK Associates for geotechnical engineering services. We have collaborated with the listed teams on several projects in the past and enjoy their problem-solving and collaborative approach to design.
Gates + Associates accepts the sample Professional Services Agreement as-is. We also acknowledge receipt of Addendum #1. A more detailed description of our approach and team is provided in this proposal. We look forward to continuing our partnership with you on this exciting project.
Should you have any questions please feel free to contact me at (925) 736-8176 x2004, or at [email protected].
Sincerely,
Melonie Reynolds
Project Manager
Gates + Associates
GATES LANDSCAPE ARCHITECTURE LAND PLANNING URBAN DESIGN +ASSOCIATES
1655 N. MAIN STREET STE 365 WALNUT CREEK, CALIFORNIA 94596 T 925.736.8176 WWW. DGATES . COM
TERRA LINDA PARK & COMMUNITY CENTER MASTER PLAN
CITY OF SAN RAFAEL
PROPOSAL
Gates + Associates
Statement of Qualifications
Technical Competence
TABLE OF CONTENTS
Appendix
Firm Profile/Relevant Experience 5
Organizational Chart 7
Resumes 8
References 10
Scope of Services 12
Fee Summary by Company 18
Fee Proposals by Firm 21
Schedule 19
............................................................ .............................................................................................
City of San Rafael | Terra Linda Park and Community Center Master Plan + STATEMENT OF
QUALIFICATIONS
+
Firm Profile
Project Experience
Organization Chart
Resumes
References
GATES + ASSOCIATES 5
STATEMENT OF QUALIFICATIONS
FIRM PROFILE + RELEVANT EXPERIENCE
GATES + ASSOCIATES (GATES) is a women-owned, SBE certified 30-person Landscape Architecture, Urban Design and Land Planning firm located in Walnut Creek, established in 1977. We are passionate group collaborative & innovative designers who love to develop environmentally-sensitive urban designs that get people outside. Our quality, sustainable designs throughout the San Francisco Bay Area and beyond provide dynamic, memorable, and maintainable spaces for a wide breadth of people to live, work, and play. To each design, we bring an understanding of the way in which a space is experienced and the creativity to conceive an environment that is memorable and unique. The spaces we design are usable, educational, and inspirational.At Gates + Associates, we view design within the public realm as a privilege to create a “place” for the local community. Designs must not only celebrate a site’s environmental qualities but also create a desirable destination for people. Our schematic design process emphasizes the communication of design concepts with graphics, diagrams, and images to ensure the project goals are met. We regularly work with public agencies to create beautiful yet functional spaces that meet specific local needs, express a community’s unique character, and thoughtfully consider circulation patterns, accessibility, maintenance, and sustainability. We practice a consensus-oriented design approach that facilitates incorporation of community and agency input.
GATES brings extensive experience with diverse groups of stakeholders who bring a variety of perspectives to the process. Our project process optimizes the talents of our graphics professionals, as well as group facilitation techniques, to effectively communicate messages, elicit feedback and work toward consensus.
OUTSIDE CONSULTANTS
Names and qualifications of outside consultants and associates can be found starting on page 7.
COMPANY INFORMATION
Gates + Associates
1655 N. Main Street, Suite #365
Walnut Creek, CA 94596
925.736.8176 | www.dgates.com
Firm Owners:
Casey Case, President
Project Manager:
Melonie Reynolds
[email protected]
KEISER PARK MASTER PLAN | Windsor, CA
Gates + Associates is collaborating with the Town of Windsor to revise the 2008 Master Plan by rethinking improvements for the site’s southern portion and developing a concept for the expansion properties acquired by the Town in 2022. The project has involved a robust public outreach program, including creation of a project logo, development and maintenance of the project website, various print and digital collateral, stakeholder focus groups, in-person and virtual workshops, and presentations to commissions and councils.
Round 1 outreach included multiple in-person events and an online survey. In the round 2 of outreach, feedback was collected on three draft concept alternatives for Keiser Park’s expansion, via a design charette, community webinar, and utilizing an online forum on the project website. The project is currently in the Master Plan phase and is intented to be presented to Council January 2024.
REFERENCE
Client: Town of Windsor
Primary Contact: Olivia Lemen
Tel: (707) 838-5383
Email: [email protected]
Date of Services Provided: November
2021- November 2023
KEISER PARK MASTER PLAN
WINDSOR, CALIFORNIA JUNE 2023
OVERALL SITE PLAN
0 60 120 240
1 2
6 3
7 4
8 5
Aquatic Center
Community Center
Parking Lot
Performance Lawn
Oak Grove
Multi-use Sports Fields
Parking Lot
Natural Area
1 2
3 4
5 6
7 8
EXPANDING FOR OUR
FUTURE
WE WANT TO HEAR
FROM YOU!
Join the
DESIGN CONCEPT DISCUSSION! The community’s response to three design concepts will influence the development of the
community-preferred final design for Keiser Park.
GET INVOLVED
DESIGN
CHARRETTE
WORKSHOP
Saturday, February 4
Location TBD
10:00 a.m. to 12 noon
CONCEPT
DESIGN
WEBINAR Wednesday, February 8
Registration Link
6:00 p.m. to 8:00 p.m.
VISIT THE
PROJECT
WEBSITE Design concept comments
accepted through
February 22
www.KeiserParkMasterPlan.org
JUNE 2023
OVERALL SITE PLAN
0 60 120 240
1 2
6 3
7 4
8 5
Aquatic Center
Community Center
Parking Lot
Performance Lawn
Oak Grove
Multi-use Sports Fields
Parking Lot
Natural Area
................................................................................................................................................................................. • • • • • • • •
GATES + ASSOCIATES 6
STATEMENT OF QUALIFICATIONS
RELEVANT EXPERIENCE
MEMORIAL PARK SPECIFIC PLAN | Cupertino, CA
Memorial Park, a 22-acre site that hosts numerous community and civic-focused events, is Cupertino’s largest and most well-used park. It houses a large lawn area, gazebo, an amphitheater, lighted softball field and six lighted tennis courts, and is also adjacent to three multi-use community centers and the Cupertino Veterans Memorial. Preceded by 2 park renovation projects to remove ponds and implement technical improvements at the amphitheater, Gates is leading a multidisciplinary team to develop a plan that aims to improve the facility and determine how to best meet the future recreation, community gathering, event, and green space needs of Cupertino and achieve the balance between the built and natural environments. Our scope included a full site evaluation and analysis of the park, facilitating a proactive and robust community outreach effort that included online surveys, and development of a community-preferred design concept for future improvements.
REFERENCE
Client: City of Cupertino
Primary Contact: Susan Michael
Tel: (408) 777-1328
Email: [email protected]
Dates of Services Provided: 2022 - Present
(targeting adoption in Winter 2023
Final Conceptual Plan
Help the City
revitalize
Memorial
Park!
engagecupertino.org/memorial-park-specific-plan
LEARN MORE:
City of Cupertino
10300 Torre Avenue
Cupertino, CA 95014
Which park concept is best
for Cupertino?
VOTE FOR YOUR
CHOICE ONLINE!
Open through
February 22
Sample Concept Plan
MATT GARCIA PARK MASTER PLAN
Fairfield, CA
As project prime, Gates + Associates is leading a multidisciplinary team that includes Group4 Architecture, to collaborate with the City of Fairfield to develop a complete comprehensive Master Plan for the future Matt Garcia Community Park. The 50-acre park will include both active and passive recreation opportunities, ranging from soccer fields and pickleball courts to a wetland area, community plaza, recreation center and adventure playground. Gates facilitated incorporation of community and stakeholder input to develop a comprehensive Master Plan to ensure the park is a viable community asset for the next 50 years. The Master Plan document includes a site assessment, community outreach summary, cost estimates, and phased implementation plan.
REFERENCE
Client: City of Fairfield
Primary Contact: Caroline Vedder
Tel: (707) 428-7484
Email: [email protected]
Dates of Services Provided: October 2021 - Present
CITY OF FAIRFIELD JULY 2023 MATT GARCIA COMMUNITY PARK
Preferred Design Concept
ACTIVE PLAY
Site Plan
1 Recreation Center
2 Adventure Playground
3 Picnic Areas (Shade Structures, Tables, Trash)
4 Soccer Fields, Sod
5 Soccer Field, Synthetic Turf
6 Tennis Courts
7 Pickleball Courts
8 All-Wheels Track
9 Outdoor Amphitheater
10 Splash Pad
11 Dog Park
12 Open Space, Natural Areas
13 Parking
14 Park Entry (Pedestrian, Bike, Vehicle)
15 Community Plaza
16 Wetlands
17 Concession Stand
18 Perimeter Path
19 20
Memorial Wall
Pedestrian Bridge
Restrooms
Right of Way
Wetland Buffer
20 1
2 3
4 4
3 7
8 9
10 11
12 12
12 13
13 13
16 16
20 17
18 18
1 2 3
4 4
3 7
8 9
10 11
12 12
12 13
13 13
16 16
20 17
18 18
14 14
5 6
13 15 19
GATES + ASSOCIATES 7
PROJECT ORGANIZATION & KEY PERSONNEL
GATES + ASSOCIATES
MELONIE REYNOLDS, RLA
Project Manger
CASEY CASE, RLA
Principal-in-Charge
PROJECT TEAM
CASEY CASE will serve as Principal-in-Charge. She is a visionary and collaborative landscape architect with a varied project portfolio that includes park renovations, streetscape design, park & recreation master planning, and urban design. Casey’s expertise includes project management, graphic renderings, project concept, design development, cost estimating, and construction document production. MELONIE REYNOLDS will serve as Project Manager and be the main point-of-contact for the City. She has successfully managed a wide range of public and private projects from project design development, cost estimation, construction document development, and construction administration. She brings a broad portfolio of a wide range of park design, renovation and master planning projects, including recent experience with the City of San Rafael for improvements at both Sun Valley Park & Pickleweed Park. RYLEE RODRIGUEZ will serve as Project Planner. Rylee has worked on a wide range of public parks and recreation master plans since joining Gates + Associates. With a background in urban planning, design, and policy development, her interest lies in parks, green spaces, and sectors of the public realm that emphasize placemaking and getting people outside. REBECCA FLANEGAN will serve as Outreach Coordinator, bringing 15+ years of experience in events and public engagement with a focus on creatively connecting to communities. At Gates, Rebecca has coordinated thoughtful and inclusive outreach programs for capital improvement projects and solicited community feedback through focus group interviews, webinars, online surveys, and in-person workshops. TSUMUGI FUJIMURA will serve as Project Designer. She brings experience with creating conceptual designs based on community input for public infrastructure projects including Sun Valley Park in San Rafael, as well as producing schematic design graphics & photosimulations for past Master Plan projects including Keiser Park in Windsor and Arden Park & Recreation Master Plan in Sacramento.
RYLEE RODRIGUEZ
Project Planner
REBECCA FLANEGAN
Outreach Coordinator
SUBCONSULTANTS
BKF ENGINEERS
Civil Engineers
JASON KIRCHMANN
Civil Engineer PIC
DAVID J. POWERS
Environmental
WILL BURNS
Principal Project Manager
BSK ASSOCIATES
Geotechnical Engineers
CRISTIANO MELO
Geotechnical Project Manager
GROUP 4
Architect
DAWN MERKES
Principal
SUBCONSULTANTS
JASON KIRCHMANN will provide civil engineering services through BKF Engineers. He has a wide variety of experience in civil engineering design and the construction of projects for local municipalities and private sector clients. WILL BURNS will provide environmental planning services through David J. Powers & Associates. Will will prepare the necessary environmental review for the project. He has extensive experience in evaluating environmental impacts associated with park and recreational projects. CRISTIANO MELO will provide geotechnical services through BSK Associates. He has nearly 23 years of engineering experience supporting projects ranging from design of shallow and deep foundations to retaining walls, pavements evaluation and rehabilitation studies, earthwork, hillside grading, site drainage, subgrade stabilization, numerous parks, and slope stability analysis. He is also experienced in managing construction observation and testing. DAWN MERKES will provide architecture planning services. Dawn will lead architectural assessments required for the master planning and conceptual design for the new Terra Linda Community as well as support in community outreach/engagement.
TSUMUGI FUJIMURA
Project Designer
GATES + ASSOCIATES 8
STATEMENT OF QUALIFICATIONS
RESUMES
Casey has successfully managed numerous projects both in public and private sectors. Her project experience includes urban design. streetscape design, campus master planning, and community planning and design. Her expertise as a Landscape Architect, Arborist, and sustainability steward allows her to design the outdoor experience with a holistic approach that permeates the building edge and bridges the gap between the environment and human interaction.
RELEVANT PROJECTS
Bayside Manor & Marina Vista Park
Upgrades, Millbrae, CA
Memorial Park Specific Plan, Cupertino, CA
Keiser Park Master Plan Update, Windsor, CA
Parks & Rec Master Plan Update, Milpitas, CA
Recreation & Park District Optimized Plan,
Cordova, CA
GATES + ASSOCIATES
Walnut Creek, CA
CASEY CASE, RLA | Principal-in-Charge
REGISTRATIONS
Landscape Architect, CA #6032
ISA-Certified Arborist
ReScape-Qualified Rater
Melonie has worked on a wide range of public and private projects from creation of project design, design development, cost estimation, construction document development, and construction adminstration. She has experience with a wide range of park design and master planning projects and is highly familiar with their unique issues. She has a broad knowledge of landscape design approaches and successful management of all types of design projects. Melonie is well-versed in the design of LEED, CHPS, and ReScape Projects and is a ReScape Qualified Landscape Professional.
RELEVANT PROJECTS
Carmichael Parks Master Plan,
Carmichael, CA
Daly City Parks and Open Space Master
Plan, Daly City, CA
Matt Garcia Community Park Master
Plan, Fairfield, CA
Middle Harbor Shoreline Park, Oakland, CA
Recreation & Park District Optimized Plan,
Cordova, CA
GATES + ASSOCIATES
Walnut Creek, CA
MELONIE REYNOLDS, RLA | Project Manager
REGISTRATION
Landscape Architect, CA #6573
ReScape-Qualified Professional
Rylee has worked on a wide range of public parks & recreation master plans since joining Gates + Associates. With a background in urban planning, design, and policy development, her interest lies in parks, green spaces, and sectors of the public realy that emphasizes thoughtful placemaking, and getting people outside. Her skills include planning, design, policy development, and GIS.
RELEVANT PROJECTS
Middle Harbor Shoreline Park Master
Plan Update, Port of Oakland, CA
Memorial Park Specific Plan, Cupertino, CA
Matt Garcia Community Park Master
Plan, Fairfield, CA
Keiser Park Master Plan Update, Windsor, CA
GATES + ASSOCIATES
Walnut Creek, CA
RYLEE RODRIGUEZ | Project Planner
YEARS EXPERIENCE
1 year, 1 with firm
Rebecca has over 15 years of experience in events and public engagement with a focus on creatively connecting to communities. At Gates + Associates, Rebecca has coordinated thoughtful and inclusive outreach programs for planning projects and solicited community feedback through a variety of forums, interviews, webinars, online surveys, and in-person workshops. Her expertise involves outlining outreach opportunities, guiding the engagement process to meet the needs of the client and community, and synthesizing input received into comprehensive and actionable results.
RELEVANT PROJECTS
Bayside Manor & Marina Vista Park
Upgrades, Millbrae, CA
Keiser Park Master Plan Update, Windsor,
CA
Memorial Park Specific Plan, Cupertino, CA
Sign Hill Open Space Master Plan, South
San Francisco, CA
GATES + ASSOCIATES
Walnut Creek, CA
REBECCA FLANEGAN | Outreach Coordinator
YEARS EXPERIENCE
24 years, 1 with firm
YEARS EXPERIENCE
15 years, 12 with firm
YEARS EXPERIENCE
19 years, 19 with firm
GATES + ASSOCIATES 9
STATEMENT OF QUALIFICATIONS
RESUMES
Tsumugi has managed a wide range of public and private projects.
She is a curious, open-minded, and detail-oriented professional who is passionate about urban planning and development. She utilizes her project management skills and proficiency in industrystandard design software to carry projects from initial concept development to construction documentation. By integrating user needs, environmental considerations, and aesthetic principles, she strives to consistently deliver projects that strike a balance between functionality, sustainability, and visual appeal.
RELEVANT PROJECTS
Sun Valley Park, San Rafael, CA
Keiser Park Master Plan Update, Windsor, CA
Ellis Aquatic Center, Tracy, CA
Rotary Park, Lathrop, CA
Logvy Park, Calistoga, CA
Smith Field Master Plan, Half Moon Bay, CA
GATES + ASSOCIATES
Walnut Creek, CA
TSUMUGI FUJIMURA | Project Designer
YEARS EXPERIENCE
4 years, 4 with firm
Jason has a wide variety of experience in civil engineering design, and the construction of projects for local municipalities and private sector clients. He has provided civil engineering and land surveying services for a wide array of projects, converting client’s ideas and desires into final construction documents. Jason brings a keen sense of urgency to projects and consistently demonstrating the ability to stay on schedule and within budget.
RELEVANT PROJECTS
Victor Jones Park Improvements, San Rafael, CA
Sun Valley Park, San Rafael, CA
Bayer Neighborhood Park and Community
Garden, Santa Rosa, CA
Ives Park Renov. Master Plan, Sebastapol, CA
Keiser Community Park, Windsor, CA
BKF ENGINEERS
Santa Rosa, CA
JASON KIRCHMANN, PE, PLS, QSD/P | Civil PIC
REGISTRATIONS
Civil Engineer, CA No. 78079
Land Surveyor, CA No. 8806
Will Burns is a Vice President and Principal Project Manager for DJPA with 20+ years of experience preparing environmental documents for private & public sector projects including master plans for parks and recreational facilities and infrastructure projects including multi-use pathways and pedestrian/bicycle safety projects. His expertise lies in managing the environmental process to meet CEQA requirements, and local/state/federal permitting agencies.
RELEVANT PROJECTS
Creekside Master Plan, Marin County
Kawana Springs Community Park Master
Plan, Santa Rosa,CA
Roseland Creek Community Park Master
Plan, Santa Rosa, CA
Veterans Memorial Beach Master Plan,
Sonoma County, CA
DAVID J. POWERS &
ASSOCIATES
Oakland, CA
WILL BURNS | Principal Project Manager
Cristiano is a licensed Civil and Geotechnical Engineer in the State of California with nearly of 23 years of engineering experience supporting projects ranging from design of shallow and deep foundations to retaining walls, pavements evaluation and rehabilitation studies, earthwork, hillside grading, site drainage, subgrade stabilization, numerous parks, and slope stability analysis.
RELEVANT PROJECTS
Grove Park Improvements, Berkeley, CA
Marchetti Park, Antioch, CA
Premier Fields, Pittsburg, CA
McCoy Creek Trail Phase II, Suisun City, CA
Wallis Ranch Community Park, Dublin, CA
BSK ASSOCIATES
Livermore, CA
CRISTIANO MELO, PE, GE | Lead Geotechnical Engineer
REGISTRATION
CA Geotech. Engineer, #64025
YEARS EXPERIENCE
23 years, 10 with firm
YEARS EXPERIENCE
21 years, 21 with firm
Dawn Merkes is an active proponent of user-based planning for public projects. With her strong communication skills and excellent public meeting facilitation abilities, Dawn excels in working with communities and stakeholders to create a vision that leads facilities that have a significant impact on people’s daily lives. She brings an excellent record in managing the public engagement, community outreach, and architectural planning for complex and high-profile public community and recreation projects.
RELEVANT PROJECTS
San Rafael Essential Facilities & Civic Center
Plan, San Rafael, CA
San Rafael Library Master Plan, San Rafael, CA
Pickleweed Park Community Center & Library,
San Rafael, CA
Burlingame Community Center, Burlingame, CA
GROUP 4 ARCHITECTURE
San Francisco, CA
DAWN MERKES, AIA LEED | Principal
REGISTRATION
CA Architect, C24206
LEED AP, BD+C
YEARS EXPERIENCE
20 years, 20 with firm
GATES + ASSOCIATES 10
STATEMENT OF QUALIFICATIONS
MASTER PLAN REFERENCES
OLIVIA LEMEN
Director of Parks and Recreation
Town of Windsor
Tel: (707) 838-5383 | Email: [email protected]
Project: Keiser Park Master Plan Update — Gates + Associates is collaborating with the Town of Windsor to develop a new vision for Keiser Park that best serves the needs of the community into the future and illustrates a community-backed concept for the expansion properties acquired by the Town. Community outreach was conducted between 2022 to 2023 and included pop-up events, online surveys, a virtual webinar, and presentations to councils and commissions throughout the process. Our team developed three unique design concepts for the public to respond to, all emphasizing themes important to the community. Once a preferred alternative is selected, cost estimates, funding strategies, partnership opportunities and phasing alternatives will be identified within the Master Plan along with environmental review.
Plan Document Website (DRAFT Plan - not yet public):
https://gatesassociates.sharefile.com/d-sada06bdc0d204674be13a8a7948d1764
CAROLINE VEDDER
Associate Civil Engineer
City of Fairfield
Tel: (707) 428-7484 | Email: [email protected]
Project: Matt Garcia Community Park — Gates is currently working with the City of Fairfield to develop a comprehensive Master Plan for the future Matt Garcia Community Park. The 50-acre park will include a wide range of active and passive recreation opportunities with the community demonstrating desires for soccer fields, an adventure playground, tennis and pickleball courts, and all-wheels track, outdoor amphitheater, a trail & path network and picnic areas- all included in the preferred alternative. The project involved robust community outreach effort that included online surveys, pop-up events and stakeholder interviews.
Plan Document Website (DRAFT Plan - not yet public):
https://gatesassociates.sharefile.com/d-scf747f27f6014636aa8f8387b19409c9
MICHAEL BLONDINO
District Administrator
Carmichael Recreation & Park District
Tel: (916) 485-5322 | Email: [email protected] Project: Carmichael Recreation & Park District Master Plan Update — Gates + Associates directly performed the master plan for the Carmichael Recreation Park District which features 13 parks and facilities. The update is intended to serve as a guide for policy decisions; prioritizing and balancing demands and opportunities; providing a framework for park and facility improvements and other expenditures for parks and recreation activities. This project involved a robust community outreach process, which involved in-person and virtual community events; multiple focus groups to better understand & hear from specific demographic groups; a dedicated project website and social media plan; and a thorough public review process of Draft Master Plan Update.
Plan Document Website: https://www.carmichaelpark.com/files/a5335dbf1/2021+- 11+-+01+Carmichael+MP+-+Reduced+%281%29.pdf
FINAL DRAFT
Prepared for the Carmichael Recreation & Park
District by Gates + Associates
November 2021
Carmichael Recreation & Park District
5750 Grant Avenue
Carmichael, CA 95608
CARMICHAEL RECREATION AND PARK DISTRICT
RECREATION & PARKS
MASTER PLAN UPDATE
Social Media Collateral for Matt Garcia
Community Park Master Plan, Fairfield, CA
Photosimulation of Park Entry for Keiser Park,
Windsor, CA
Final Plan Document for Carmichael Recreation
& Parks Master Plan Update
MAT GARCIA
COMMUNITY PARK ~•
City of San Rafael | Terra Linda Park and Community Center Master Plan ++TECHNICAL COMPETENCE
Scope of Services
Fee Summary by Company
Schedule
Scope of work and fees
revised 1/10/24
WORKPLAN
TERRA LINDA PARK & COMMUNITY CENTER MASTER PLAN
City of San Rafael
TASK 1 – PROJECT MANAGEMENT
The objective of this task is to meet with the project team, visit the project site, review background materials, and proactively manage the project by addressing issues in a timely manner to maintain the project schedule.
Subtask 1.1 – Project Management
Manage all aspects of the project including consultants, schedule, meetings, and deliverables.
Provide copies of agendas and other meeting materials to the City in advance of meetings.
Subtask 1.2 – Project Kick-off Meeting
Host project kick-off meeting (virtual) to confirm project details and expectations:
• Review project goals and challenges.
• Establish roles and communication protocols between team members and City staff. • Identify potential stakeholders.
• Review community outreach strategy.
• Discuss and adopt a baseline schedule with key milestones for the project. • Identify background/resource materials.
Subtask 1.3 – Progress Reports & Meetings
Provide weekly email updates and bi-weekly virtual check-ins with City staff and the project team to ensure productive communication regarding upcoming tasks, project progress, and project schedule.
DELIVERABLES:
Project Plan & Schedule
Weekly Progress Emails
MEETINGS:
Kickoff Meeting (virtual) (1)
Bi-weekly Virtual Check-ins (24)
TASK 2 – DATA GATHERING & SITE EVALUATION
The objective of this task is to develop an understanding of site opportunities and constraints through review of previous studies, staff interviews, site reconnaissance, and research.
Subtask 2.1 – Existing Document Review
Review existing site assessments, 2022 Citywide Parks and Recreation Master Plan, General Plan 2040, as-built plans, and other related documents to establish context and gather information for the project.
Subtask 2.2 – Site Visit and Reconnaissance
Perform two (2) site visits with City staff. Inspect and inventory the project area to review access, use patterns, structure interface, circulation, existing trees, perimeter conforms, irrigation services/equipment, and any possible conflicts with existing infrastructure.
Perform (1) site visit (at same time as one visit discussed above) with City staff to walk existing building and summarize facilities condition, programs and operations.
Subtask 2.3 – Needs Assessment
Analyze existing site conditions with consideration given to inclusivity, quantity, condition, cultural relevancy, connections, programs, and services.
• Identify currently unmet site and building needs using site assessment data and benchmarking.
Revised 1/10/24
GATES
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WORKPLAN
• Assess current programs, services, and maintenance at the park site in relation to present and future goals, objectives, and directives.
• Access current programs, services, and maintenance at the Community Center site in relation to present and future goals, objectives, and directives.
• Consider demographics, recreation trends, community values, and the improvement of health and environmental outcomes in the analysis.
DELIVERABLES:
Summary of Assessment Findings
MEETINGS:
Site Visits with City Staff (2)
TASK 3 - PUBLIC ENGAGEMENT
The purpose of this task is to proactively engage the community in developing a vision for the Terra Linda Park and Community Center Master Plan.
Subtask 3.1 – Community Outreach Plan
Work with City staff to develop a community outreach plan. The plan will identify the specific channels for each round of outreach. We are assuming two (2) rounds with multiple input opportunities in each round to create a consistent data set.
Round 1: Likes, Needs, and Wants
Identify current usage trends, as well as amenities and programs the community desires for the site.
Participation Avenues:
• Project Website (designed and hosted by GATES at project-specific web address) • Community meetings (2 virtual and 2 in-person)
• Online Survey
• One (1) Pop-up activity/station at a community event, meeting, and/or the site Round 2: Priorities and Concept Alternatives
Develop and present preliminary concept alternatives and identify community preferences and priorities.
Participation Avenues:
• Project Website
• Stakeholder Meetings/Focus Groups
• Online Survey
• One (1) Community Workshop
• One (1) Pop-up activity/station at a community event, meeting, and/or the site This task also includes the following outreach efforts:
• Develop project tagline/logo to be a consistent brand in all outreach communication. • Prepare outreach collateral pieces (flyer, mailer, poster, etc.) to promote public engagement activities.
Assume four (4) template pieces created in both English and up to two (2) other languages, updated for each round/event.
• Create a schedule for announcements, events, and other awareness-building. • Work with the City to identify appropriate communication channels. These might include:
Social media
Informational booth at City events or meetings
Newsletter for local schools/community groups
Signage at project site
Revised 1/10/24
GATES
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WORKPLAN
● Work with the City to identify and reach out to potential co-sponsors or co-promoters and community enhancers to assist with outreach efforts.
● Provide documentation of the community engagement strategies and processes implemented, as well as the results of those efforts.
Subtask 3.2 – Project Website/Social Media
Utilize virtual platforms to increase community awareness and share information about the project.
Website
Gates to provide content and graphics to City to host on City-managed project webpage.
Manage comments, provide content and six (6) updates over the course of the project to keep the community informed, share survey results, and promote input opportunities including a frequently-asked-questions section.
Social Media
City will post social media content provided by the consultant to appropriate City-managed social media accounts, e.g., Facebook, Instagram, X (formerly Twitter), and/or Nextdoor.
Consultant to provide:
• Shareable text, graphics, images, and hashtags.
• Recommendations for posting schedules.
City to monitor sites. Gates to consult on responses to community input.
Subtask 3.3 – Online Survey
Develop surveys for Round 1 and Round 2 to gather input from participants in an online-based format. • Online surveys will be created through Survey Monkey by Consultant. • Links to surveys to be distributed by City via additional online media such as Instagram, NextDoor, and Facebook, as well as posted on the project website/webpage. • Results will be analyzed and tabulated by consultant.a Work with City staff to identify locations where supplemental “hard copies” can be available and to post flyers at key locations (line at grocery store, City Hall, library) to encourage online survey participation. (English and Spanish) Subtask 3.4 – Community Meetings and Stakeholder Focus Groups Plan and facilitate stakeholder focus discussion groups around key topics. Work with the City to identify Key Stakeholders to provide understanding of expectations, insights, and opportunities.
Stakeholders may include:
• Park user groups
• Neighborhood Associations
• Service Organizations
• Local Community Leaders
• Other Advocacy Groups
Work with City staff to notify stakeholder groups and solicit their participation in virtual or in person meetings.
Prepare agendas, presentations, and materials to facilitate discussion.
Potential meeting topics might include:
• Unmet recreation needs
• Design criteria for specific amenities (nature playground, amphitheater/gathering space, etc.) • Potential partnerships
Revised 1/10/24
GATES
+ASSOCIATES
WORKPLAN
• Preferred alternative
• Phasing priorities
Subtask 3.5 – Community Meetings, Workshops, and Pop-ups Host (5) community-wide meetings with varying dates, times, locations, and formats to capture as much input as possible. Each event will provide project updates and interactive opportunities for community members to provide input on the project.
Prepare exhibit materials to facilitate discussion and collect feedback. • For in-person meetings and pop-up events, City to arrange for space and provide tents/tables, etc. Consultant to provide exhibits and run stations.
• For virtual workshops, Consultant to host meeting, prepare materials, and facilitate discussion.
Community meeting summaries and recordings will be posted to the project website and allow for continued virtual input.
Subtask 3.6 – Public Meetings
• (2) Presentations at the Parks and Recreation Commission • (2) Presentations at City Council meetings
DELIVERABLES:
Community Engagement Plan
Draft and Final Online Surveys
Draft and Final Outreach Materials
Pop-Up/Workshop Event Materials
Public Meeting Package and Presentation
Outreach Summary
MEETINGS:
Rd 1 Community meeting (virtual) (1)
Rd 1 Community meeting (in-person) (1)
Rd 1 Focus group meetings (1-2)
Rd 2 Virtual Community Workshop (1)
Rd 1 & 2 Pop-Ups (2)
Park and Recreation Commission (2)
City Council (2)
TASK 4 – DRAFT MASTER PLAN
The objective of this task is to develop alternative scenariows for the park based on an understanding of the site and community and stakeholder input and to identify a preferred option.
Subtask 4.1 – Vision Framework
Based on outreach efforts and need assessment, develop a vision framework including:
● Guideline Principles – to be used in evaluation of alternatives and in the development of goals and objectives. ● Draft program of desired exterior recreation opportunities and site elements to meet community recreation needs.
● Draft building program of desired reaction programs and service opportunities and building elements to meet community recreation needs.
Subtask 4.2 – Concept Alternatives
Prepare two (2) alternative Concept Plans to scale illustrating functional relationships, circulation hierarchy, use spaces, buffers, and park facilities.
● Programmed recreation spaces – including spaces that support community recreation such as group exercise spaces, outdoor sports courts, and play equipment
● Programmed community/recreation center spaces
● Site access and circulation options.
Revised 1/10/24
GATES
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WORKPLAN
● Constraints and potential impacts (noise, light, air, traffic, and safety). ● Other innovative alternatives that may have emerged through community participation.
Review alternatives with City Staff to identify a preferred option with potential alternatives to share with Stakeholders and public.
Prepare presentation material to present concept alternatives and findings from public input to the Park and Recreation Commission and City Council.
Subtask 4.3 – Preferred Alternative
Prepare an annotated Illustrative Site Plan.
Prepare overall site diagrams describing design intent which might include:
● Circulation hierarchy
● Grading / stormwater concept
● Utility improvement
● Recreation amenity locations
● Landscape concept
● Building concept
Refine preferred alternative to create DRAFT Master Plan based on stakeholder and public input.
TASK 5 –MASTER PLAN
The objective of this task is to refine the preferred alternative into a ‘blueprint’ for park improvements.
Subtask 5.1 – Master Plan Update
Work with Staff to update the Master Plan based on Park & Recreation Commission, Council and Community input.
Subtask 5.2 – Funding Strategies
Work with City Staff to explore funding options:
Grants
● Review potential grant sources with City Staff to identify City candidates. ● Review requirements of potential grant services to ensure the Master Plan process provides the required documentation (e.g., inclusive outreach is often a key criteria).
Partnerships
● Work with staff to identify any potential funding partners – non-profits, school districts, program operators, businesses, agencies.
Revenue Generation
● Identify potential operation revenue sources.
CIP
● Identify potential budget for CIP funding over the next 10 years.
Impact Fees
● Identify potential funds and timing of funds from Development Impact Fees.
Subtask 5.3 – Cost Estimate
Develop cost estimates for proposed improvements including City administration cost, and professional services fees.
Break cost estimate into segments to align with phasing.
Subtask 5.4 – Phasing Strategy
Based on Community priorities, logical construction sequencing and potential CIP and other funding opportunities.
Develop a preliminary phasing plan.
Revised 1/10/24
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WORKPLAN
Work with staff to review phasing and refine the Master Plan as necessary.
Subtask 5.5 – Master Plan Document
Consolidate process, findings and recommendations into a summary document which may include:
● Executive Summary
● Background (purpose of document, history of project, site analysis) ● Goals and Objectives
● Community Input Summary
● Design Process, Alternatives, and Character
● Preferred Site Design and cost estimate
● Implementation Strategy (financial and action plans)
Subtask 5.6 – Final Master Plan
● Present Final Master Plan and Phasing Strategy to City Council ● Work with staff to incorporate City Council comments into the final document DELIVERABLES:
Refined Master Plan Evaluation
Cost Estimate for Preferred Conceptual Design
Funding Strategies Matrix
Phasing Plan
Draft Summary
Master Plan Document
Final Master Plan (1 printed, bound color copy & 1
electronic copy in Word & PDF)
Presentation materials
TASK 6 – ENVIRONMENTAL REVIEW
The objective of this task is to provide the necessary environmental review pursuant to the California Environmental Quality Act for the preferred alternative. This scope of work assumes that the proposed Master Plan will qualify for a Categorical Exemption (CE) pursuant to CEQA Guidelines Section 15301 Existing Facilities (Class 1) and that the City will provide all necessary technical reports and data.
If there are no substantial changes to the preferred alternative during Task 5, this task can overlap or proceed concurrently with Task 5.
Subtask 6.1 – Preparation of Categorical Exemption Justification Memorandum and Notice of Exemption DJP&A will prepare a CE Justification Memorandum that documents how the project qualifies for a Class 1 exemption under CEQA and does not meet any of the exceptions to the exemptions identified in CEQA Guidelines Section 15300.2. This scope assumes the City shall provide all necessary technical reports and data to substantiate the CE to DJP&A. The technical documentation required will be based upon the improvements proposed in Master Plan. ● Submit an administrative draft memo and draft Notice of Exemption (NOE) to the City for review and comment
● Finalize the memo and NOE based on City comments
This scope assumes the City will file the NOE at the County Clerk and State Clearinghouse.
TASK 7 – OPTIONAL SERVICES
Revised 1/10/24
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WORKPLAN
Subtask 7.1 – Limited Geotechnical Investigation
A limited geotechnical investigation consisting of advancing up to four (4) shallow hand auger borings to depth of up to 5 feet below the ground surface will be performed. The investigation will include limited laboratory testing and preparation of a geotechnical report presenting geotechnical recommendations for playground improvements, fencing, exterior flatwork, and asphalt paved walkways.
Subtask 7.2 – Grant Writing
KEY ASSUMPTIONS
The scope, schedule, and budget outlined in this proposal are predicated on the limitations and assumptions described below:
● All documents will be provided electronically to the City for review and reproduction. ● City to print all collateral for Community Engagement noticing (to be determined in community engagement plan), Gates to provide graphics.
● City to post on Social Media accounts, Gates to provide digital graphics. ● City to provide in-person translation services (if needed). ● All comments received from the City shall be consolidated from ALL departments, concise and non-contradictory prior to distribution to the project team.
● City is responsible for public noticing publication costs for the draft IS review period and filing the Notice of Intent with the county clerk.
KEY EXCLUSIONS
The project exclusions not included within the scope of work are described below:
● Topographic, Utility, and Boundary Survey (BKF has current on-call contract with City and will perform, if needed, under that contract)
● Title Report
● Construction Documentation
● Arborist Services
Revised 1/10/24
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TECHNICAL COMPETENCE
SCHEDULE
Subtask 1.1 Project Management
Subtask 1.2 Project Kick-Off Meeting
Subtask 1.3 Progress Reports & Meetings Subtask 2.1 Existing Document Review
Subtask 2.2 Site Visit & Reconnaissance
Subtask 2.3 Needs Assessment
Subtask 3.1 Community Outreach Plan
Subtask 3.2 Project Website/Social Media
Subtask 3.3 Online Survey
Subtask 3.4 Stakeholder Focus Groups
Subtask 3.5 Community Workshops & Pop-Ups
Subtask 3.6 Public Meetings
Subtask 4.1 Vision Framework
Subtask 4.2 Concept Alternatives
Subtask 4.3 Preferred Alternative
Subtask 5.1 Master Plan Update
Subtask 5.2 Funding Strategies
Subtask 5.3 Cost Estimate
Subtask 5.4 Phasing Strategy
Subtask 5.5 Master Plan Document
Subtask 5.6 Final Master Plan
Subtask 6.1 CE Justification Memorandum and NOE
Subtask 7.1 Limited Geotechnical Investigation
Subtask 7.2 Grant Writing
Staff Meeting (Virtual)
Community Meeting (workshop and pop-ups)
Public Meeting (Commission, Council)
2024
TASK 2 - DATA GATHERING & SITE EVALUATION
TASK 3 - PUBLIC ENGAGEMENT
TASK 4 - DRAFT MASTER PLAN
TASK 1 - PROJECT MANAGEMENT
2025
Feb. Mar. Apr. May June
OPTIONAL TASK 7
July Aug. Sep. Dec. Jan. Feb. Mar.
TASK 5 - MASTER PLAN
TASK 6 - ENVIRONMENTAL REVIEW
Oct. Nov.
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Task and Hourly Schedule
Terra Linda Park Community Center Master Plan
GATES
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SUBTOTAL
Subtotal Fee $12,550 $3,808 $0 $0 $1,030 $17,388
Subtotal Fee $7,300 $7,714 $0 $4,320 $422 $19,756
Subtotal Fee $26,060 $0 $0 $7,200 $0 $33,260
Subtotal Fee $14,720 $9,720 $0 $14,400 $0 $38,840
Subtotal Fee $17,870 $888 $0 $3,600 $0 $22,358
Subtotal Fee $0 $0 $0 $0 $13,248 $13,248
$78,500 $22,130 $0 $29,520 $14,700 $144,850
Reimbursable Allowance $ 2,500 $ 500 $ - $ 2,500 $ - $ 5,500 $150,350
Subtotal Fee Optional Task $4,560 $11,908 $ 16,468
$ 166,818
SUMMARY BY COMPANY
TASK 1 - PROJECT MANAGEMENT
TASK 2 - DATA GATHERING & SITE EVALUATION
TASK 4 - DRAFT MASTER PLAN
OPTIONAL TASK 7
TOTAL WITH OPTIONAL TASK
TOTAL BASE SCOPE FEE
TASK 5 -MASTER PLAN
TASK 3 - PUBLIC ENGAGEMENT
TASK 6 - ENVIRONMENTAL REVIEW
TOTAL w/REIMBURSABLES
Revised 1/10/24
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City of San Rafael | Terra Linda Park and Community Center Master Plan ++ APPENDIX
Fee Proposals by Firm
Partner
Associate
Principal
Outreach
Coordinator Planner Project Designer
Hourly Rate $230 $200 $165 $140 $140 SUBTOTAL
Subtask 1.1 Project Management 18 16
Subtask 1.2 Project Kick-off meeting 2 2 2 2 2
Subtask 1.3 Progress Reports & Meetings 8 24
SUBTASK HOURS 2 28 2 42 2
SUBTOTAL FEE $460 $5,600 $330 $5,880 $280 $12,550
Subtask 2.1 Existing Document Review 2 4 4 2
Subtask 2.2 Site Visit and Reconnaissance 4 4 4
Subtask 2.3 Needs Assessment 8 8 4
SUBTASK HOURS 2 16 0 16 10
SUBTOTAL FEE $460 $3,200 $0 $2,240 $1,400 $7,300
Subtask 3.1 Community Outreach Plan 12
Subtask 3.2 Project Website/Social Media 16
Subtask 3.3 Online Survey 16
Subtask 3.4 Comminity Meetings 8 16 8
Subtask 3.5 Community Workshop & Pop-Ups 30 30 4
Subtask 3.6 Public Meetings 4 2 2 2
SUBTASK HOURS 4 40 92 14 0
SUBTOTAL FEE $920 $8,000 $15,180 $1,960 $0 $26,060
Subtask 4.1 Vision Framework 4 12 4
Subtask 4.2 Concept Alternatives 4 12 36
Subtask 4.3 Preferred Alternative 4 8 16
SUBTASK HOURS 0 12 0 32 56
SUBTOTAL FEE $0 $2,400 $0 $4,480 $7,840 $14,720
Subtask 5.1 Master Plan Update 4 2 16 8
Subtask 5.2 Funding Strategies 4 4
Subtask 5.3 Cost Estimates 4 16
Subtask 5.4 Phasing Strategy 4 8
Subtask 5.5 Master Plan Document 2 2 16 8
Subtask 5.6 Final Master Plan 2 2 8 8
SUBTASK HOURS 0 20 6 68 24
SUBTOTAL FEE $0 $4,000 $990 $9,520 $3,360 $17,870
Subtask 6.1 CE Justification Memorandum and NOE
SUBTASK HOURS 0 0 0 0 0
SUBTOTAL FEE $0 $0 $0 $0 $0 $0
TOTAL BASE SCOPE $78,500
Reimbursable Allowance $ 2,500
Subtask 7.1 Grant Writing
Subtask 7.2 Limited Geotechical Investigation
SUBTASK HOURS 0 0 0 0 0 0
SUBTOTAL FEE $0 $0 $0 $0 $0 $0
TOTAL WITH OPTIONAL TASK $81,000
OPTIONAL TASKS
TASK 6 - ENVIRONMENTAL REVIEW
TASK 5 - MASTER PLAN
GATES + ASSOCIATES
TASK 1 - PROJECT MANAGEMENT
TASK 2 - DATA GATHERING & SITE EVALUATION
TASK 3 - CONCEPTUAL AND SCHEMATIC DESIGN
TASK 4 - DRAFT MASTER PLAN
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Principal Associate
Principal
Project
Manager
Sr. Project
Manager
Design
Engineer
Funding
Strategies
Manager
Project
Coordinator
Hourly Rate $302 $273 $260 $222 $170 $190 $142 SUBTOTAL Subtask 1.1 Project Management 2 4
Subtask 1.2 Project Kick-off meeting 2 2
Subtask 1.3 Progress Reports & Meetings 4
SUBTASK HOURS 4 0 10 0 0 0 0
SUBTOTAL FEE $1,208 $0 $2,600 $0 $0 $0 $0 $3,808
Subtask 2.1 Existing Document Review 1 4 4
Subtask 2.2 Site Visit and Reconnaissance 4 4
Subtask 2.3 Needs Assessment 1 2 8 8
SUBTASK HOURS 1 0 7 16 12 0 0
SUBTOTAL FEE $302 $0 $1,820 $3,552 $2,040 $0 $0 $7,714
Subtask 3.1 Community Outreach Plan
Subtask 3.2 Project Website/Social Media
Subtask 3.3 Online Survey
Subtask 3.4 Stakeholder Focus Group
Subtask 3.5 Community Workshop & Pop-Ups
Subtask 3.6 Public Meetings
SUBTASK HOURS 0 0 0 0 0 0 0
SUBTOTAL FEE $0 $0 $0 $0 $0 $0 $0 $0
Subtask 4.1 Vision Framework
Subtask 4.2 Concept Alternatives 4 4 8 4
Subtask 4.3 Preferred Alternatives 2 4 6 12
Subtask 4.4 Limited Geotechnical Investigation
SUBTASK HOURS 6 0 8 14 16 0 0
SUBTOTAL FEE $1,812 $0 $2,080 $3,108 $2,720 $0 $0 $9,720 Subtask 5.1 Master Plan Update
Subtask 5.2 Funding Strategies
Subtask 5.3 Cost Estimates 4
Subtask 5.4 Phasing Strategy
Subtask 5.5 Master Plan Document
Subtask 5.6 Final Master Plan
SUBTASK HOURS 0 0 0 4 0 0 0
SUBTOTAL FEE $0 $0 $0 $888 $0 $0 $0 $888
Subtask 6.1 CE Justification Memorandum and NOE
SUBTASK HOURS 0 0 0 0 0 0 0
SUBTOTAL FEE $0 $0 $0 $0 $0 $0 $0
TOTAL BASE SCOPE $22,130
Reimbursable Allowance $ 500
Subtask 7.1 Grant Writing 24
Subtask 7.2 Limited Geotechical Investigation
SUBTASK HOURS 0 0 0 0 0 24 0
SUBTOTAL FEE $0 $0 $0 $0 $0 $4,560 $0 $4,560
TOTAL WITH OPTIONAL TASK $26,690
TASK 6 - ENVIRONMENTAL REVIEW
OPTIONAL TASKS
TASK 5 - MASTER PLAN
BKF Engineers
TASK 1 - PROJECT MANAGEMENT
TASK 2 - DATA GATHERING & SITE EVALUATION
TASK 3 - CONCEPTUAL AND SCHEMATIC DESIGN
TASK 4 - DRAFT MASTER PLAN
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Principal Project Professional
II
Project
Professional I Staff Professional II Administrative
Assistant
Group 3
Geotechnical
Professional
(Regular)
Group 3
Geotechnical
Professional
(Overtime)
Laboratory
Testing Expenses
Hourly Rate $285 $235 $200 $175 $100 $185 $277.50 $1 $1 SUBTOTAL Subtask 1.1 Project Management
Subtask 1.2 Project Kick-off meeting
Subtask 1.3 Progress Reports & Meetings
SUBTASK HOURS 0 0 0 0 0 0 0 0 0
SUBTOTAL FEE $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
Subtask 2.1 Existing Document Review
Subtask 2.2 Site Visit and Reconnaissance
Subtask 2.3 Needs Assessment
SUBTASK HOURS 0 0 0 0 0 0 0 0 0
SUBTOTAL FEE $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
Subtask 3.1 Community Outreach Plan
Subtask 3.2 Project Website/Social Media
Subtask 3.3 Online Survey
Subtask 3.4 Stakeholder Focus Group
Subtask 3.5 Community Workshop & Pop-Ups
Subtask 3.6 Public Meetings
SUBTASK HOURS 0 0 0 0 0 0 0 0 0
SUBTOTAL FEE $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
Subtask 4.1 Vision Framework
Subtask 4.2 Concept Alternatives
Subtask 4.3 Preferred Alternatives
SUBTASK HOURS 0 0 0 0 0 0 0 0 0
SUBTOTAL FEE $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
Subtask 5.1 Master Plan Update
Subtask 5.2 Funding Strategies
Subtask 5.3 Cost Estimates
Subtask 5.4 Phasing Strategy
Subtask 5.5 Master Plan Document
Subtask 5.6 Final Master Plan
SUBTASK HOURS 0 0 0 0 0 0 0 0 0
SUBTOTAL FEE $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
Subtask 6.1 CE Justification Memorandum and NOE
SUBTASK HOURS 0 0 0 0 0 0 0 0 0
SUBTOTAL FEE $0 $0 $0 $0 $0 $0 $0 $0 $0 $0
TOTAL BASE SCOPE $0
Reimbursable Allowance $ -
Subtask 7.1 Grant Writing
Subtask 7.2 Limited Geotechical Investigation 11.5 4 4 12 1 8 4 2100 400 SUBTASK HOURS 11.5 4 4 12 1 8 4 2100 400
SUBTOTAL FEE $3,278 $940 $800 $2,100 $100 $1,480 $1,110 $2,100 $400 $11,908 TOTAL WITH OPTIONAL TASK $11,908
BSK Associates
TASK 6 - ENVIRONMENTAL REVIEW
OPTIONAL TASKS
TASK 5 - MASTER PLAN
TASK 1 - PROJECT MANAGEMENT
TASK 2 - DATA GATHERING & SITE EVALUATION
TASK 3 - CONCEPTUAL AND SCHEMATIC DESIGN
TASK 4 - DRAFT MASTER PLAN
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Group4
Associate
Principal
Hourly Rate $180 SUBTOTAL
Subtask 1.1 Project Management
Subtask 1.2 Project Kick-off meeting
Subtask 1.3 Progress Reports & Meetings
SUBTASK HOURS0
SUBTOTAL FEE $0 $0
Subtask 2.1 Existing Document Review8
Subtask 2.2 Site Visit and Reconnaissance8
Subtask 2.3 Needs Assessment8
SUBTASK HOURS 24
SUBTOTAL FEE $4,320 $4,320
Subtask 3.1 Community Outreach Plan
Subtask 3.2 Project Website/Social Media
Subtask 3.3 Online Survey8
Subtask 3.4 Stakeholder Focus Group 12
Subtask 3.5 Community Workshop & Pop-Ups 12
Subtask 3.6 Public Meetings8
SUBTASK HOURS 40
SUBTOTAL FEE $7,200 $7,200
Subtask 4.1 Vision Framework 10
Subtask 4.2 Concept Alternatives 35
Subtask 4.3 Preferred Alternatives 35
SUBTASK HOURS 80
SUBTOTAL FEE $14,400 $14,400
Subtask 5.1 Master Plan Update4
Subtask 5.2 Funding Strategies2
Subtask 5.3 Cost Estimates4
Subtask 5.4 Phasing Strategy2
Subtask 5.5 Master Plan Document4
Subtask 5.6 Final Master Plan4
SUBTASK HOURS 20
SUBTOTAL FEE $3,600 $3,600
Subtask 6.1 CE Justification Memorandum and NOE
SUBTASK HOURS0
SUBTOTAL FEE $0 $0
TOTAL BASE SCOPE $29,520
Reimbursable Allowance $ 2,500
Subtask 7.1 Grant Writing
Subtask 7.2 Limited Geotechical Investigation
SUBTASK HOURS0
SUBTOTAL FEE $0 $0
TOTAL WITH OPTIONAL TASK $32,020
TASK 6 - ENVIRONMENTAL REVIEW
OPTIONAL TASKS
TASK 5 - MASTER PLAN
TASK 1 - PROJECT MANAGEMENT
TASK 2 - DATA GATHERING & SITE EVALUATION
TASK 3 - CONCEPTUAL AND SCHEMATIC DESIGN
TASK 4 - DRAFT MASTER PLAN
GATES
+ASSOCIATES
Principal Project Manager Graphic Artist
Hourly Rate $304 $211 $124 SUBTOTAL
Subtask 1.1 Project Management
Subtask 1.2 Project Kick-off meeting22
Subtask 1.3 Progress Reports & Meetings
SUBTASK HOURS220
SUBTOTAL FEE $608 $422 $0 $1,030
Subtask 2.1 Existing Document Review
Subtask 2.2 Site Visit and Reconnaissance2
Subtask 2.3 Needs Assessment
SUBTASK HOURS
020
SUBTOTAL FEE $0 $422 $0 $422
Subtask 3.1 Community Outreach Plan
Subtask 3.2 Project Website/Social Media
Subtask 3.3 Online Survey
Subtask 3.4 Stakeholder Focus Group
Subtask 3.5 Community Workshop & Pop-Ups
Subtask 3.6 Public Meetings
SUBTASK HOURS000
SUBTOTAL FEE $0 $0 $0 $0
Subtask 4.1 Vision Framework
Subtask 4.2 Concept Alternatives
Subtask 4.3 Preferred Alternatives
SUBTASK HOURS000
SUBTOTAL FEE $0 $0 $0 $0
Subtask 5.1 Master Plan Update
Subtask 5.2 Funding Strategies
Subtask 5.3 Cost Estimates
Subtask 5.4 Phasing Strategy
Subtask 5.5 Master Plan Document
Subtask 5.6 Final Master Plan
SUBTASK HOURS000
SUBTOTAL FEE $0 $0 $0 $0
Subtask 6.1 CE Justification Memorandum and NOE 15 402
SUBTASK HOURS 15 40
2 SUBTOTAL FEE $4,560 $8,440 $248 $13,248
TOTAL BASE SCOPE $14,700
Reimbursable Allowance$-
Subtask 7.1 Grant Writing
Subtask 7.2 Limited Geotechical Investigation
SUBTASK HOURS000
SUBTOTAL FEE $0 $0 $0 $0
TOTAL WITH OPTIONAL TASK $14,700
OPTIONAL TASKS
TASK 5 - MASTER PLAN
TASK 6 - ENVIRONMENTAL REVIEW
David J. Powers & Associates
TASK 1 - PROJECT MANAGEMENT
TASK 2 - DATA GATHERING & SITE EVALUATION
TASK 3 - CONCEPTUAL AND SCHEMATIC DESIGN
TASK 4 - DRAFT MASTER PLAN
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