Agenda packet — San Rafael City Council, March 4, 2024 (part 2 of 2)

SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Police Department
Prepared by: Todd Berringer, Lieutenant City Manager Approval: ______________ TOPIC: SPECIALIZED ASSISTANCE FOR EVERYONE (SAFE) TEAM 2023 ANNUAL REPORT SUBJECT: ACCEPT THE SPECIALIZED ASSISTANCE FOR EVERYONE (SAFE) ANNUAL REPORT FOR THE 3-YEAR PILOT ALTERNATIVE RESPONSE TEAM PROGRAM RECOMMENDATION:

Accept the Specialized Assistance for Everyone (SAFE) Team 2023 Annual Report.

BACKGROUND:

Over the past several years, there has been an emerging practice of replacing traditional law enforcement responders to 911 calls involving people in crisis with social workers, mental health counselors, or medical staff. The City Council directed staff to release a Request for Proposals (RFP) to implement an Alternative Response Team (ART) to meet the needs and support those in our community who need additional services. Alternative response teams can deal with a wide range of mental health-related crises, including conflict resolution, welfare checks, substance abuse, and potential suicide threats, and they rely on trauma-informed de-escalation and harm reduction techniques.

On January 17, 2023, the City Council authorized the City Manager to negotiate and enter into a professional services agreement with Petaluma People Services Center (PPSC) for a 3-year pilot alternative response program, not to exceed $775,000 per year with an additional $100,000 in start-up costs in the first year. PPSC utilized their existing model in Sonoma County for an alternative response team called the Specialized Assistance for Everyone (SAFE) Team. To provide these services to the City, PPSC hired ten (10) Crisis Counselors and Emergency Medical Technicians, a part-time Navigator, a Supervisor, and a part-time Director. On March 27, 2023, the City of San Rafael SAFE Team responded to their first calls for service. The SAFE Team operates 12 hours per day (8 AM – 8 PM), seven (7) days per week, 365 days per year.

The SAFE Team partners with other community-based organizations in San Rafael and the County, such as Ritter Center, Jonathan’s Place, Helen Vine, St. Vincent’s De Paul, and many others, to provide outreach, follow-up care, housing assistance, counseling, and other services. The public can access the SAFE Team through the dedicated non-emergency telephone number, 415-458- 7233(SAFE), or the San Rafael Police Department’s non-emergency telephone number, 415-485-3000.

SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
The SAFE Team is dispatched to the call for service through the San Rafael Police Department’s dispatch center.

ANALYSIS:

The SAFE Team has handled 2,693 calls for service since their inception on March 27, 2023. Refer to Attachment 1.

The SAFE Team’s two most commonly requested uses are for “public assists” and “welfare checks.” A public assist is a call for service or “flag down” by a community member or reporting party indicating someone needs assistance. This is typically for an unhoused individual. The assistance can include connecting someone to services, providing food/water/clothing, harm reduction, assessing someone acting unusual, or for subjects blocking walkways or entrances. Public assists are the most common call for service; the second most common call is for welfare checks. Welfare checks are initiated by community members, social workers such as Adult Protective Services (APS) or Child Protective Services (CPS), hospital staff, family members, or other parties requesting the SAFE Team check up on a member in the San Rafael community. The reason for the welfare checks could be because the person has not heard from the community member for some time and they suffer from a medical, psychiatric, or physical condition, missed scheduled appointments, walked away from the hospital against medical advice following a crisis, trauma, or serious accident. A summary of call types is provided in the following table.

This section has been left blank intentionally.

Call Types # of Calls Year to Date
(March 27, 2023 – January 31, 2024) Percentage
Counseling Request 208 7%
Death Notifications 1 >1%
Public Assists 1,343 50%
Suicidal Subjects 67 2%
Welfare Checks 840 31%
First Aid/Bandage Care 11 >1%
Police/EMS Assist 217 8%
Community Engagement/
Outreach 6 >1%
TOTAL 2,693 100%
Depending on the severity of the calls for service, whether weapons are believed to be present, or the severity of the medical complaint, officers or firefighters/paramedics may be dispatched as a co-response with the SAFE Team. Additionally, if an officer or firefighter/paramedic is initially dispatched, but the first SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
responders determine the SAFE Team may be better suited to handle the call for service, the SAFE Team may be requested to respond.

The SAFE Team has had many successful outcomes with connecting community members to psychiatric services, de-escalating crises, assisting the unhoused community members to secure housing at local shelters, and providing drug/alcohol addiction resources. The SAFE Team has assisted with medical aid, drug/alcohol counseling, mental health assessments, and diversions of patients from regional Emergency Departments. Furthermore, the SAFE Team has diverted our at-risk population from the justice system through jail diversions and early interventions. An example of when a subject would be diverted from the justice system could be from a trespass situation, simple possession or being under the influence of a controlled substance, or other low-level criminal offenses. If a law enforcement officer had been dispatched to the call for service, there is the likelihood that the subject would be arrested and booked into jail or issued a citation. These types of examples would be considered jail diversions. It is difficult to assess the diversion rate because an officer on scene does not always indicate the potential for a jail diversion. For example, officers may be present during an involuntary mental health commitment.

Occasionally, some community members may not be located or will not be interested in the services offered by the SAFE Team. These events will generate a call for service, which will be tracked statistically; however, the SAFE Team may be unable to locate the individual (UTL), the person may be gone on arrival (GOA), or the person may refuse services or refuse to provide information. In these incidents, SAFE Team members will be unable to collect data on the individuals served. As depicted in Attachment 1 and 2, the absence of data will be reflected in the “Data Not Collected” section.

While the SAFE Team strives to capture the types of calls accurately, demographics of those served, outcomes, diversions, and types of transports they conduct, there are limitations to the data collected.

Some of these limitations occur because the client is unwilling to provide the necessary information, how the client interaction transpires, and variables in information gathering due to the complex nature of crisis intervention work.

COMMUNITY OUTREACH:

The annual SAFE Team report will be made available to the community through the City of San Rafael’s website and on Petaluma People Services website. Community based organizations, Novato Community Hospital, Marin Health Medical Center, County of Marin Probation Department, Crisis Stabilization Unit, and the Marin Health and Wellness Center, will receive a copy of the annual SAFE Team report.

FISCAL IMPACT:

There is no fiscal impact associated with accepting this report. In 2024, staff will be looking into state and federal grants, community partnerships, and other funding options for program sustainability. Staff will also evaluate the viability of expansion to 18-hour or 24-hour service.

RECOMMENDED ACTION:

Accept the Specialized Assistance for Everyone (SAFE) Team 2023 Annual Report.

ATTACHMENTS:

1. San Rafael SAFE Team Report YTD Stats
San Rafeal March - May June-August September - November December - January YTD TOTAL CALLS FOR SERVICE 581 859 782 471 2693
Call Types
Counseling Requests 28 95 62 23 208
Death Notification 0 1 0 0 1
Public Assists 340 357 389 257 1343
Suicidal Subject 15 22 19 11 67
Welfare Checks 174 295 232 139 840
First Aid/Medical Assesment 1 8 1 1 11
Police/EMS 23 81 78 35 217
Initiated By
Dispatch 474 736 721 442 2373
Flag Down 25 25 10 2 62
Self-initiated 79 96 39 25 239
Attached to Dispatch 3 2 12 2 19
Outcome/Disposition
Advised 83 185 188 114 570
Assissted 261 209 183 113 766
Safety Contract/Safety Plan 0 9 7 6 22
Refused Services 43 58 39 32 172
Refused Transport 0 0 0 0
Transported 55 75 68 50 248
Canceled Enroute/On Arrival 20 25 30 16 91

PETALUMA PEOPLE

SERVICES CENTER
S.A.F.E.

TEAM
UTL/GOA 99 183 171 92 545
Code 4(Welfare Check) 15 79 72 37 203
Transported by Police/EMS5 33 24 11 73
Transported by Friend/Family03003
Housed 75 252 244 144 715
Unhoused 145 442 381 251 1219
Data Not Collected 63 153 157 75 448
Gender
Female 239 372 306 177 1094
Male 285 442 430 276 1433
Transgender05 110 16
Data Not Collected 57 44 35 18 154
Race/Ethnicity
Asian-American 17 11 137 48
Black 60 68 77 40 245
Latino/Hispanic 81 92 100 49 322
Native American 11103
White 289 533 453 300 1575
Data Not Collected 130 109 114 61 414
Multi Racial3 45 24 12 84
Primary Language
English 0 655 650 394 1699
Spanish0 33 33 21 87
Tagalog00101
Vietnamese00011
Other00404
Youth 0-24 y.o 22 32 56 17 127
Adult 94 436 355 293 1178
Senior 22 58 116 98 294
Data Not Collected 155 333 255 113 856
Responders on Scene
Police 45 67 63 41 216
Fire 30 37 38 24 129
EMT11013
MCRT03003
Cover Request
Police8 21 153 47
Fire/EMS 10 14 139 46
Diversions
ED Diversion 30 43 248 105
Jail Diversion 30 55 258 118
Ambulance Diversion 13 64 38 17 132
Referred to Services 41 97 59 17 214
APS/CPS Report Filed06 164 26
Transports
St.Vincent5147 17
CSU5 12 125 34
Transit Center7381 19
Resource Center30003
Kaiser34119
Ritter Center6972 24
Jonathan's Place30148
Residential 42129
City Hall10001
Library 2611 10
Marin Health & Wellness24028
Marin General Hospital4 19 148 45
Novato Community Hospital14218
Community Center10001
PPSC10001
Hotel 1244 11
Pharmacy 30137
Church
10001
Metro PCS20002
Sutter03003
Civic Center01124
PD00202
Rose Shelter00202
Salvation Army00000
DMV00101
Marin Medical Center00303
Gym00101
Laundromat00101
Jail00101
County Office00213
Warming Shelter00033
Post Office00011
Redwood Gospel00011
Pet Hospital00011
____________________________________________________________________________________

FOR CITY CLERK ONLY
Council Meeting: _______________________
Disposition: ___________________________
Agenda Item No: 7.b
Meeting Date: March 4, 2024

SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Finance
Prepared by: Paul Navazio, Finance Director City Manager Approval: ______________ TOPIC: FISCAL YEAR 2023-24 MID-YEAR BUDGET UPDATE AND PERSONNEL CHANGES SUBJECT: FISCAL YEAR 2023-24 MID-YEAR BUDGET UPDATE FOR THE SECOND QUARTER ENDING DECEMBER 31, 2023 AND APPROVAL OF A RESOLUTION AUTHORIZING AMENDMENTS TO SALARY SCHEDULES TO REFLECT FY 2023-24 MID-YEAR

PERSONNEL CHANGES
RECOMMENDATION:

Staff recommends that the City Council:
1) Accept the FY 2023-24 Mid-Year Budget Update presenting revenue and expenditure results through the second quarter of the current fiscal year (through the accounting period ended December 31, 2023), and
2) Adopt the resolution authorizing amendments to Salary Schedules to reflect FY 2023-24 Mid-Year Personnel Changes.

BACKGROUND:

This agenda item presents the mid-year budget update report summarizing revenue and expenditure results through the second quarter of the fiscal year. In addition, the report provides updated revenue and expenditure projections for the City’s General Fund through the end of the fiscal year (June 30, 2024). The quarterly budget updates are primarily informational reports providing periodic updates of financial results relative to the approved budget. This report informs mid-year budget adjustments and the initial development of the City’s FY 2024-25 budget.

The information provided in this mid-year budget update is organized as follows in Attachments A and B:

Table 1 – All Fund Revenues, by Fund Type Table 4 – General Fund Revenues Table 2 – All Fund Expenditures by Fund Type Table 5 – General Fund Expenditures by Category Table 3 – All Fund Expenditures by Dept. Table 6 – General Fund Expenditures by Dept.

ANALYSIS:

Highlights of the FY 2023-24 mid-year results (Attachment A) include the following:

SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
• All Funds revenues through the second quarter of FY 2023-24 were $81.76 million or 46.2% of the amended revenue budget of $177.12 million.
• All Funds expenditures through the second quarter of FY 2023-24 totaled $87.92 million. This, combined with an additional $22.13 million in encumbrances related to executed contracts and purchase orders, represents 41.6% of the amended expenditure budget of $211.58 million. • General Fund revenues through the second quarter of FY 2023-24 totaled $42.90 million, or 42.9% of the approved budget of $100.02 million.
o Most categories of General Fund revenues appear to be tracking at, or above, the expected budget through the second quarter of the fiscal year.
 Property tax revenues are tracking slightly ahead of budget, consistent with overall growth in assessed values, as reported by the County Assessor’s Office.  Transient Occupancy (Hotel) Tax revenues are well ahead of budget, reflecting a strong rebound in hotel occupancy and the performance of new hotel property (AC Marriott).
 Use of Money (Interest Earnings) recorded through the first half of the fiscal year has already exceeded the budget estimate. It is expected to continue strong performance through the remainder of the fiscal year. These results are attributable to the current interest rate environment and the re-balancing of the City’s investment portfolio as investments mature.
o Selected General Fund revenues that appear to be lagging budget estimates through the first two quarters include:
 Sales and Use Tax, and Transaction and Use Taxes (Measures E and R), reflect receipts through November 2023 due to the lag time in collections.  Franchise Fees and Taxes reflect partial payments through December 2023 due to the delay in payments accounting for activity through the first six months of the fiscal year. As such, these revenues are expected to end the year consistent with the adopted budget.
 Development Fees are tracking below budget (41.6%) but are expected to pick up in the second half of the fiscal year, reflecting seasonality in these revenues. • General Fund expenditures through the second quarter of FY 2023-24 were at $49.95 million.

Combined with encumbrances of $0.88 million, this represents a combined commitment of 47.8% of the adjusted budget of $104.47 million.
o Through the second quarter, results across most expenditure categories are tracking within the adopted budget. Personnel costs are trending slightly below budget due to ongoing vacancies in selected departments.
o Departmental expenditures appear to be within budget, accounting for selected professional services contracts that reflect as encumbered appropriations as of the end of the second quarter.

General Fund Year-End Projections
Based on results through the first half of the fiscal year, staff has prepared updated projections for General Fund revenue and expenditures through the end of the fiscal year.

SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
• General Fund revenues are currently projected at $102.97 million, or $2.95 million (2.95%) above the amended budget of $100.02 million.
• General Fund expenditures are projected to end the year at $98.38 million, or $6.09 million (5.83%) below the amended budget.

Adopted
FY2023-24
Budget
Amended
FY2023-
24 Budget
Actual
Results
Thru
12/31/23 Encumbrances
% of
Amended
FY2023-
24 Budget
Year-End
Projections
Projected Variance
$ %
Revenues $100.02 $100.02 $42.90 42.9% $102.97 $2.95 2.95% Expenses $100.04 $104.47 $49.95 $0.88 47.8% $98.38 ($6.09) (5.83%) Net ($0.02) ($4.45) ($7.05) $4.59 $9.04
General Fund Revenues. Major contributors to the projected favorable result for General Fund revenues are Property Taxes and Interest Earnings. All other major General Fund revenues categories combine to yield year-end projections consistent with budget estimates. • Property Tax revenues are projected to end the year at $20.19 million, or $1.20 million (6.3%) over the FY 2023-24 budget of $18.98.
• Interest Earnings (Use of Money) are projected to end the year at $2.0 million, or $1.58 million over the FY 2023-24 budget estimate of $0.46 million.
• Combined Sales Tax revenues, including Measure E and Measure R, are projected to end the year at $44.53 million which is 99.6% of the FY 2023-24 budget figure of $44.73 million. • Better than anticipated Transient Occupancy (Hotel) Tax revenues are projected to end the year at $3.9 million or $800,000 above budget, while Property Transfer and Supplemental Property Taxes are currently projected to end the year a combined $800,000 under budget.

The latter is largely attributable to a slow-down in the real estate resale market.

General Fund Expenditures. As was the case in the prior fiscal year, the single largest contributor to General Fund expenditures projected to be under budget is personnel costs savings resulting from the large number of vacancies across all city departments. General Fund Personnel Costs are projected to end the year $5.3 million (or 7.73%) below the FY 2023-24 budget of $68.57 million. This represents nearly 90% of the projected budget variance of $6.09 million for overall General Fund expenditures.

These Mid-Year General Fund revenue and expenditure projections yield a net $9.04 million favorable variance to the projected year-end fund balance. This one-time funding source is anticipated to be recommended for allocation to priority one-time needs as part of the year-end close, subject formal action by the City Council at that time. Staff’s preliminary recommendations for allocation of available year-end fund balance include:
• One-time costs associated with pending successor labor agreements, • Capital Improvement Program support (priority projects), • Liability / Self-Insurance Fund set-aside, and
• Funding to support implementation of the City’s new Enterprise Resource Planning (ERP) System SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 4
Specific recommendations will be provided to the City Council in June, concurrent with the year-end close adjustments as well as the proposed FY 2024-25 budget.

Attachments A through D to this report present additional details related to the revenue and expenditure results through the second quarter of FY 2023-24.

Mid-Year Personnel Changes:

Periodically, the Human Resources Department seeks to establish, reallocate, or delete positions to reorganize or restructure staffing to deliver City services and programs more effectively. As a result of this review, and in conjunction with the filling of the Director of Community Development vacancy, the Community Development Department and Economic Development Department are being consolidated.

With the City Council priorities focused on neighborhood and economic vitality and housing, the collaboration between the Community Development and the Economic Development departments has been apparent over the past few years through multiple cross-projects and programs. Combining the skillsets between the two departments allows for greater collaboration, resource depth, and efficiencies for city operations. In addition, the expanded five department core functions of planning, building, code enforcement, housing, and economic development allows for cross-training and skill development for staff. Merging the departments will also provide for a more streamlined approach to housing production and major project development. This new department will have a clear mission related to community priorities and the reorganization will not result in an increased headcount due to the consolidation of related services under one strong management team.

To support this consolidation, the Human Resources Department has developed revised job titles, descriptions, and salary ranges for selected classifications.

City Council action is being requested via this agenda item to:

1. Amend the Executive Salary Schedule to reflect the new classification of Director of Community and Economic Development, and

2. Amend the Mid-Management Salary Schedule to reflect the new classification of Assistant Director of Community and Economic Development.

The Mid-Management Employee Association has been notified of these proposed personnel changes and staff will meet all requirements of the Meyers Milias Brown Act (MMBA) prior to implementing this change.

FISCAL IMPACT:

The Mid-Year Budget Update includes financial results through the second quarter of the fiscal year as measured against the approved FY 2023-24 amended budget which provides for authorized expenditure appropriations of $211,581,188 supported by projected revenues of $177,119,653 as well as the use of available fund balances, across all funds. The approved FY 2023-24 General Fund budget provides for expenditure appropriations of $104,465,324 supported by projected revenues of $100,017,059 along with available fund balance.

The proposed personnel changes associated with the consolidation of the Community Development Department and the Economic Development Department result in a modest budget impact for the current fiscal year of $17,000. These costs are expected to be fully absorbed through projected salary savings SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 5
within the department. Annualized increased costs are estimated at $70,000 and will be incorporated into the FY 2024-25 budget for the Department of Community and Economic Development.

RECOMMENDED ACTION:

ATTACHMENTS:

1. Attachment A – All Funds Revenue and Expenditure Results (through December 31, 2023)

2. Attachment B – General Fund Revenue and Expenditure Results (through December 31, 2023)

3. Attachment C – FY 2023-24 Revenues by Fund

4. Attachment D – FY 2023-24 Expenditures by Fund

5. Attachment E – Resolution

6. Attachment F – Proposed personnel changes
a. Executive salary schedule
b. Mid Management salary schedule
c. Director of Community and Economic Development job description d. Assistant Director of Community and Economic Development job description SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 6

ATTACHMENT A
FY 2023-24 Q2 Budget Update
All Funds Revenues and Expenditures
• All Funds revenues through the second quarter of FY 2023-24 were $81.76 million or 46.2% of the amended revenue budget of $177.12 million.
• All Funds expenditures through the second quarter of FY 2023-24 totaled $87.92 million. This, combined with an additional $22.13 million in encumbrances related to executed contracts and purchase orders, represents 41.6% of the amended expenditure budget of $211.58 million.

Table 1
FY 2023-24 All Fund Revenues and Transfers-In by Fund Type Fund Type
Adopted
Budget FY24
Adjusted
Budget FY24
Actual Thru
Dec FY24 Budget %
General Fund 100,017,059 100,017,059 42,898,702 42.9%
Special Revenue Funds 46,954,882 50,332,418 22,822,281 45.3% Capital Funds - 4,240,000 4,345,456 102.5%
Enterprise Funds 4,600,010 4,600,010 2,274,079 49.4%
Internal Service Funds 17,830,166 17,830,166 9,194,046 51.6% Fiduciary Funds - 100,000 225,043 225.0%
Grand Total 169,402,117.32 177,119,653.32 81,759,608.07 46.2% Table 2
FY 2023-24 All Fund Expenditures and Transfers-Out by Fund Type Fund Type
Adopted
Budget FY24
Adjusted
Budget FY24
Actual Thru
Dec FY24 Encumbrances Budget %
General Fund 100,041,123 104,465,324 49,945,937 875,600 47.8% Special Revenue Funds 63,826,608 72,172,905 22,536,914 16,601,306 31.2% Capital Funds 2,645,760 3,763,664 303,588 1,377,906 8.1% Enterprise Funds 4,973,452 4,973,452 2,171,482 9,551 43.7% Internal Service Funds 22,152,838 24,237,873 12,738,190 3,265,514 52.6% Fiduciary Funds 1,967,970 1,967,970 219,334 - 11.1%
Grand Total 195,607,751 211,581,188 87,915,445 22,129,877 41.6% SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 7
• All Departments are tracking within budget through the first six months of the fiscal year. • The Adjusted FY2023-24 budget reflects budget augmentations totaling $15.97 million approved by the City Council following the adoption of the original budget. Significant budget augmentations have included:
o Rollover of FY 2022-23 encumbered appropriations totaling $1.57 (various funds) related to contracts and purchase orders executed in the prior fiscal year. o Housing Trust Fund appropriations totaling $1.45 million supporting grants and loans approved under the 2023 NOFA.
o Gas Tax supplemental appropriations ($1.19 million) supporting FY 2023-24 pavement maintenance program contracts.
o Transfers totaling $6.93 million:
 General Fund – Transfers to Other Funds totaling $4.42 million; primarily reflecting a transfer to the Capital Improvement Fund (410) of ARPA funds being set aside as a grant match for the Pickleweed Park Field Renovation project.  Liability Fund transfers totaling $2.1 million to the Stormwater Fund (205) and Gas Tax Fund (206) supporting capital projects.

ATTACHMENT B
FY 2023-24 Q2 Budget Update
General Fund Revenues and Expenditures
Table 3
FY 2023-24 All Fund Expenditures and Transfers-Out by Department Department Name
Adopted
Budget FY24
Adjusted
Budget FY24
Actual Thru
Dec FY24 Encumbrances Budget %
10 - Finance Department 16,550,388 20,890,388 11,650,252 5,967 55.8% 12 - City Manager/City Council Department 3,618,369 4,530,512 1,909,394 232,657 42.1% 13 - City Clerk Department 581,169 581,169 295,850 - 50.9% 14 - Management Services Department 24,164,239 26,431,394 14,643,191 1,984,589 55.4% 15 - City Attorney Department 1,327,403 1,327,403 534,377 119,765 40.3% 16 - Comm. Development Department 9,233,460 10,683,460 2,761,068 260,311 25.8% 31 - Police Department 28,517,599 28,675,598 13,096,669 - 45.7% 33 - Fire Department 35,594,756 35,594,756 16,702,588 113,464 46.9% 44 - Public Works Department 54,923,508 61,769,648 19,543,846 18,689,969 31.6% 51 - Library Department 11,051,698 11,051,698 2,266,735 317,352 20.5% 66 - Community Services Department 9,117,457 9,117,457 4,130,809 384,153 45.3% 90 - Redevelopment Agency Department 927,704 927,704 380,666 21,652 41.0% Grand Total 195,607,751 211,581,188 87,915,445 22,129,877 41.6% SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 8
• General Fund revenues through the second quarter of FY 2023-24 totaled $42.90 million, or 42.9% of the approved budget of $100.02 million.
o Most categories of General Fund revenues appear to be tracking at, or above, the expected budget through the second quarter of the fiscal year.
 Property tax revenues are tracking slightly ahead of budget, consistent with overall growth in assessed values, as reported by the County Assessor’s Office.  Transient Occupancy (Hotel) Tax revenues are well ahead of budget reflecting both a strong rebound in hotel occupancy as well as the performance of a new hotel property (AC Marriott).
 Use of Money (Interest Earnings) recorded through the first half of the fiscal year has already exceeded the budget estimate. Itis expected to continue strong performance through the remainder of the fiscal year. These results are attributable to the current interest rate environment and the re-balancing of the City’s investment portfolio as investments mature.

Table 4
FY 2023-24 General Fund Revenues and Transfers-In
Revenue Category
Adopted
Budget FY24
Adjusted
Budget FY24
Actual Thru
Dec FY24 Budget %
Taxes
1101 - Property Tax (Current Secured] 18,983,496 18,983,496 11,103,329 58.5% 1102 - Property Tax [Current Unsecured] 400,000 400,000 379,969 95.0% 1104 - Supplemental Tax 550,000 550,000 112,672 20.5%
1107 - E.R.A.F. 3,348,000 3,348,000 2,120,119 63.3%
1110 - Franchise Fee: Refuse 2,660,000 2,660,000 1,183,102 44.5% 1111 - Sales & Use Taxes 25,414,990 25,414,990 8,382,838 33.0% 1112 - Franchise Tax 1,610,000 1,610,000 214,968 13.4%
1113 - Transient Occupancy Tax 3,100,000 3,100,000 1,360,002 43.9% 1115 - Business License Tax 2,600,000 2,600,000 599,014 23.0% 1116 - Measure S - Use Tax (TUT) - - 5,227 0.0%
1117 - Measure E - Use Tax (TUT) 14,487,000 14,487,000 4,954,723 34.2% 1121 - Property Transfer Tax 1,800,000 1,800,000 576,080 32.0% 1124 - Unitary Tax 270,000 270,000 - 0.0%
1129 - Measure R - Use Tax (TUT) 4,829,000 4,829,000 1,622,978 33.6% 1150 - Business License Tax (Prior Years) 2,000 2,000 - 0.0% Taxes Total 80,054,486 80,054,486 32,615,021 40.7%
2X00 - Licenses & Permits 2,855,788 2,855,788 1,668,578 58.4% 3300 - Citation Collections 135,000 135,000 53,277 39.5% 3400 - Fines & Forfeitures 77,740 77,740 55,830 71.8%
4400 - Use Of Money 456,900 456,900 1,246,815 272.9%
5500 - Intergovernmental 11,369,421 11,369,421 5,183,044 45.6% 6000 - Charges For Services - - - 0.0%
6300 - Development Fees 2,061,394 2,061,394 858,563 41.6% 6600 - Project Review Fees 447,145 447,145 146,481 32.8% 6700 - False Alarm Fees 137,000 137,000 69,653 50.8%
6800 - Duplication Costs 100 100 3,541 3540.9%
6900 - Business Tax Processing 125 125 75 60.0%
7700 - Other 594,500 594,500 424,250 71.4%
7900 - Transfers 1,827,461 1,827,461 573,574 31.4%
Grand Total 100,017,059 100,017,059 42,898,702 42.9%
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 9
o Selected General Fund revenues that appear to be lagging budget estimates through the first two quarters include:
 Sales and Use Tax, and Transaction and Use Taxes (Measures E and R), reflect receipts through November 2023 due to the lag-time in collections.  Franchise Fees and Taxes also reflect partial payments through December 2023 due to the delay in payments accounting for activity through the first six months of the fiscal year. As such, these are expected to end the year consistent with the budget.  Development Fees are tracking below budget (41.6%) but are expected to pick up in the second half of the fiscal year, reflecting seasonality in these revenues. • General Fund expenditures through the second quarter of FY 2023-24 were recorded at $49.95 million. Combined with encumbrances of $0.88 million, this represents a combined commitment of $47.8% of the adjusted budget of $104.47 million.
o Through the second quarter, results across most expenditure categories are tracking within budget. Personnel costs are trending slightly below budget due to ongoing vacancies in selected departments.
o Departmental expenditures appear to be within budget, accounting for selected professional services contracts that reflect as encumbered appropriations as of the end of the second quarter.

Table 5
FY 2023-24 General Fund Expenditures and Transfers-Out by Category Expenditure Category
Adopted
Budget FY24
Adjusted
Budget FY24
Actual Thru
Dec FY24 Encumbrances Budget %
8100 - Salaries & Wages 38,657,208 38,657,208 18,429,038 - 47.7% 8300 - Fringe Benefits 29,916,522 29,916,522 13,098,758 - 43.8% 9200 - Services 11,741,504 11,741,504 4,433,827 631,571 37.8% 9300 - Supplies 1,312,842 1,312,842 687,884 21,531 52.4% 9400 - Utilities/Communication 1,596,150 1,596,150 819,203 - 51.3% 9500 - Other 1,238,871 1,238,871 784,259 222,497 63.3%
9600 - Debt Services 5,248,727 5,248,727 1,739,850 - 33.1% 9700 - Assets-Purchase/Cost 122,776 122,776 82,000 - 66.8% 9900 - Transfer Out & Internal Srv Charges 10,206,523 14,630,724 9,871,119 - 67.5% Grand Total 100,041,123 104,465,324 49,945,937 875,600 47.8% SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 10
Table 6
FY 2023-24 General Fund Expenditures and Transfers-Out by Department Department Name
Adopted
Budget FY24
Adjusted
Budget FY24
Actual Thru
Dec FY24 Encumbrances Budget %
10 - Finance Department 15,919,139 20,259,139 10,840,953 5,967 53.5% 12 - City Manager/City Council Department 3,247,603 3,247,603 1,708,938 26,528 52.6% 13 - City Clerk Department 581,169 581,169 295,850 - 50.9% 14 - Management Services Department 2,673,580 2,673,580 1,440,922 20,813 53.9% 15 - City Attorney Department 1,211,301 1,211,301 476,607 119,765 39.3% 16 - Comm. Development Department 6,686,641 6,686,641 2,450,855 260,311 36.7% 31 - Police Department 26,818,488 26,818,488 12,521,893 - 46.7% 33 - Fire Department 23,570,763 23,570,763 10,994,536 10,828 46.6% 44 - Public Works Department 15,125,013 15,209,214 7,212,854 409,737 47.4% 51 - Library Department 3,392,971 3,392,971 1,712,020 - 50.5% 90 - Redevelopment Agency Department 814,455 814,455 290,509 21,652 35.7% Grand Total 100,041,123 104,465,324 49,945,937 875,600 47.8% SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 11

ATTACHMENT C
FY 2023-24 Revenues by Fund
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 12

ATTCHMENT D
FY 2023-24 Expenditures by Fund
RESOLUTION NO.

RESOLUTION OF THE SAN RAFAEL CITY COUNCIL AUTHORIZING

AMENDMENTS TO SALARY SCHEDULES TO REFLECT
FY 2023-24 MID-YEAR PERSONNEL CHANGES
WHEREAS, the City recognizes the benefit to City operations and services by combining the Community Development and Economic Development Departments to allow for improved service delivery, innovation and collaboration; and WHEREAS, as a result of this organizational consolidation the Human Resources Department has developed new position titles, job descriptions and salary ranges for selected classifications; and
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of San Rafael hereby authorizes amendments to the Executive Salary Schedule to reflect the classification of Director of Community & Economic Development as well as the amendment to the Mid-Management Salary Schedules to reflect the new classification of Assistant Director of Community & Economic Development, to be effective March 4, 2024.

I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of San Rafael, held on Monday, the 4th day of March 2024, by the following vote, to wit:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:
_________________
Lindsay Lara, City Clerk
Grade Position A B C D E
2501 Assistant City Attorney 13,677 $ 14,361 $ 15,079 $ 15,833 $ 16,625 $ 2001 Assistant City Manager 16,849 $ 17,691 $ 18,576 $ 19,504 $ 20,480 $ * 2300 Director of Community & Economic Development 14,878 $ 15,621 $ 16,403 $ 17,223 $ 18,084 $ ** 4205 Director of Digital Service & Open Government 13,677 $ 14,361 $ 15,079 $ 15,833 $ 16,625 $ 2801 Director of Economic Development & Innovation 13,677 $ 14,361 $ 15,079 $ 15,833 $ 16,625 $ 2205 District Manager/Engineer (SRSD) 13,677 $ 14,361 $ 15,079 $ 15,833 $ 16,625 $ 2140 Finance Director 13,677 $ 14,361 $ 15,079 $ 15,833 $ 16,625 $ 7101 Fire Chief 15,396 $ 16,166 $ 16,974 $ 17,823 $ 18,714 $ * 1106 Human Resources Director 13,677 $ 14,361 $ 15,079 $ 15,833 $ 16,625 $ 2406 Library and Recreation Director 14,366 $ 15,085 $ 15,839 $ 16,631 $ 17,462 $ 6101 Police Chief 15,396 $ 16,166 $ 16,974 $ 17,823 $ 18,714 $ * 2201 Public Works Director 15,094 $ 15,849 $ 16,641 $ 17,474 $ 18,347 $ ** adjusted per Council action
$ 24,494
* Based on language in the executive resolution, steps can be at a maximum per the below based on City Manager discretion pertaining to performance evaluation **Position title reclassified from Community Development Director; salary range unchanged.

Assistant City Manager 17,523 $ 18,399 $ 19,319 $ 20,285 $ 21,299 $ Police Chief 17,077 $ 17,931 $ 18,828 $ 19,769 $ 20,758 $ Fire Chief 17,077 $ 17,931 $ 18,828 $ 19,769 $ 20,758 $ City Manager (Appointed)

SAN RAFAEL UNREPRESENTED EXECUTIVE MANAGEMENT

SALARY SCHEDULE
Effective March 4, 2024
Position Monthly Salary
Grade Position A B C D E
7315 Accounting Manager $ 10,080 $ 10,584 $ 11,113 $ 11,668 $ 12,252 2303 Assistant Community Development Director $ 12,646 $ 13,278 $ 13,942 $ 14,639 $ 15,371 TBD
Assistant Community & Economic Development
Director** $ 13,278 $ 13,942 $ 14,639 $ 15,371 $ 16,139 2400 Assistant Library and Recreation Director $ 11,355 $ 11,923 $ 12,519 $ 13,145 $ 13,802 2202 Assistant Public Works Director $ 12,886 $ 13,530 $ 14,207 $ 14,917 $ 15,663 2302 Chief Building Official $ 11,975 $ 12,574 $ 13,202 $ 13,863 $ 14,556 4203 Civic Design Manager $ 10,229 $ 10,741 $ 11,278 $ 11,842 $ 12,434 2122 Code Enforcement Supervisor $ 7,796 $ 8,186 $ 8,595 $ 9,025 $ 9,477 4204 Data & Infrastructure Manager $ 11,328 $ 11,894 $ 12,489 $ 13,113 $ 13,769 4213 Deputy Building Official $ 10,778 $ 11,317 $ 11,882 $ 12,477 $ 13,100 1105 Deputy City Attorney I $ 10,852 $ 11,395 $ 11,965 $ 12,563 $ 13,191 1109 Deputy City Attorney II $ 11,965 $ 12,564 $ 13,192 $ 13,852 $ 14,544 7125 Deputy Director of Emergency Management $ 12,886 $ 13,530 $ 14,207 $ 14,917 $ 15,663 7127 Deputy Fire Chief $ 14,663 $ 15,396 $ 16,166 $ 16,974 $ 17,823 2120 Deputy Fire Marshall $ 10,193 $ 10,702 $ 11,237 $ 11,799 $ 12,389 2135 Deputy Public Works Director $ 11,707 $ 12,292 $ 12,907 $ 13,552 $ 14,230 7313 Economic Development Coordinator $ 9,834 $ 10,326 $ 10,842 $ 11,385 $ 11,954 2128 Economic Development Manager $ 10,814 $ 11,355 $ 11,923 $ 12,519 $ 13,145 7117 Emergency Services Manager $ 9,595 $ 10,075 $ 10,579 $ 11,108 $ 11,663 2137 Housing Manager $ 11,173 $ 11,732 $ 12,318 $ 12,934 $ 13,581 2107 Human Resources Operations Manager $ 9,779 $ 10,268 $ 10,781 $ 11,320 $ 11,886 2208 Operations and Maintenance Manager $ 10,661 $ 11,194 $ 11,754 $ 12,341 $ 12,958 2208 Operations and Maintenance Manager (SRSD) $ 10,661 $ 11,194 $ 11,754 $ 12,341 $ 12,958 2703 Parking Services Manager $ 9,834 $ 10,326 $ 10,842 $ 11,385 $ 11,954 7312 Parks Superintendent $ 9,735 $ 10,222 $ 10,733 $ 11,269 $ 11,833 2116 Planning Manager $ 11,173 $ 11,732 $ 12,318 $ 12,934 $ 13,581 2206 Principal Civil Engineer (SRSD) $ 13,404 $ 14,074 $ 14,778 $ 15,517 $ 16,293 2143 Principal HR Analyst $ 9,779 $ 10,268 $ 10,781 $ 11,320 $ 11,886 4206 Product Manager $ 10,229 $ 10,741 $ 11,278 $ 11,842 $ 12,434 8103 Recreation Supervisor $ 8,242 $ 8,654 $ 9,087 $ 9,541 $ 10,019 TBD Risk Manager* $ 11,173 $ 11,732 $ 12,318 $ 12,934 $ 13,581 7317 Senior Code Enforcement Supervisor $ 8,605 $ 9,036 $ 9,487 $ 9,962 $ 10,460 2101 Senior Management Analyst I $ 7,985 $ 8,384 $ 8,803 $ 9,243 $ 9,705 2105 Senior Management Analyst II $ 9,507 $ 9,982 $ 10,481 $ 11,005 $ 11,555 2203 Senior Project Manager $ 9,729 $ 10,216 $ 10,726 $ 11,263 $ 11,826 8102 Senior Recreation Supervisor $ 9,097 $ 9,552 $ 10,030 $ 10,531 $ 11,058 7310 Sewer Maintenance Superintendent $ 9,735 $ 10,222 $ 10,733 $ 11,269 $ 11,833 7311 Street Maintenance Superintendent $ 9,735 $ 10,222 $ 10,733 $ 11,269 $ 11,833 7245 Supervising Librarian $ 8,242 $ 8,654 $ 9,087 $ 9,541 $ 10,019 2150 Sustainability Program Manager $ 8,013 $ 8,413 $ 8,834 $ 9,275 $ 9,739

SAN RAFAEL UNREPRESENTED MID-MANAGEMENT

SALARY SCHEDULE
Effective March 4, 2024
*Approved by Resolution 15270 on January 16, 2024; position recruitment in progress. ** Assistant Director of Community & Economic Development added; City of San Rafael
Job Class Specification
Job Title: Director of Community and Economic
Development

SUMMARY
The Director of Community and Economic Development is responsible for the planning, administration, and operation of the City's community and economic development activities; performs responsible and innovative administrative management in support of the City's goals and objectives; and is a member of the City's executive management team.

Under general direction of the City Manager, develops, implements, coordinates and directs community and economic development activities of the City including current and advance planning, development and environmental review, zoning, housing, code enforcement, building safety and inspection, plan checking/permit services, transportation planning, and economic development; addresses all aspects of community growth, encourages business retention, attraction and expansion; provides financial, technical, and administrative assistance in the areas of community and economic development; coordinates assigned activities with other City departments, officials, outside agencies, and the public; fosters cooperative working relationships among City departments and with intergovernmental and regulatory agencies and various public and private groups; provides highly responsible and complex professional assistance to the City Manager in areas of expertise and other special projects; and performs other duties as assigned.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned.
• Determines and justifies departmental goals and related personnel and financial resources needed; ensures accomplishment of departmental goals; and the coordination of department's activities with City goals.
• Administers the department budget; participates in the forecast of revenue, expenses and additional funds needed; guides subordinate staff in developing and administering fiscally responsible budgets; carries out departmental functions in the most cost effective ways • Directs, oversees and participates in the development of the department's work plan; assigns work activities, projects and programs; monitors work flow; reviews and evaluates work products, methods and procedures.
• Selects, trains, motivates, and evaluates staff; provides or coordinates staff training; works with employee to correct deficiencies; conducts performance evaluations; implements performance plans; and implements discipline and termination procedures as needed. • Represents the department to other City departments, the community and outside groups and agencies; explains and interprets departmental programs, policies, and activities; participates in and speaks at professional and public meetings and organizations; provides technical assistance as necessary.
• Provides administrative support for the Planning Commission and Design Review Committee; serves as the City's Zoning Administrator, makes presentations to City Council and other groups concerning community and economic development projects and programs. • Consults with and advises the City Manager, Assistant City Manager and other City officials regarding community and economic development and administration of plans, policies, and regulations and related activities within the City
• Selects, supervises and evaluates work of consultants and integrates consultants' work into division work program
• Monitors Federal and State legislative activity that pertains to programs and operations germane to the City
• Oversees the preparation of environmental impact evaluations on proposed projects as required by the California Environmental Quality Act (CEQA), including special studies.

Develops, maintains, implements, and interprets the comprehensive General Plan, master/specific plans, environmental impact reports, capital improvement plans and other applicable planning areas
• Act as the City's point of contact for Economic Development related workforce development programs and activities
• Directs professional staff in the review, analysis, and assessment of development proposals; develops and presents recommendations on a variety of permits, maps, ordinances, zone changes, and applications
• Leads, coordinates and monitors the development review process for the City • Develops and administers citywide economic development and revitalization strategies and programs, conducts economic studies, needs assessments, research and financial analyses; researches and analyzes business community demographics; compiles and updates an economic development database, including establishing and maintaining a real estate inventory, land costs, lease rates and related records for businesses; keeps abreast of current trends affecting business development
• Develops and markets techniques, strategies, programs, and promotional material to stimulate retail and light commercial industrial, and related business activity • Act as City liaison with business community and discusses issues concerning business retention and attraction, financing and other economic issues with interested parties; provides opinions and suggestions from these parties to City staff and officials • Assists in analyzing proposed development and community projects for financial feasibility and impacts on City businesses and residents
• Negotiates and resolves difficult, complex and/or sensitive citizen complaints or problems concerning activities of the department
• Negotiates development agreements with proponents of private development projects • Administers enforcement of land use and building codes and prepares proposed code revisions as necessary
• Prepares and monitors project budgets and expenditures; develops project timetables and work programs; researches and analyzes complex data; evaluates alternatives and makes recommendations
• Performs general administrative activities including preparing, negotiating and administering contracts, agreements, grant applications, requests for proposals and related material • Prepares and presents clear and concise written and oral reports to residents, the business community, and government officials
• Attends and makes presentations at meetings during day, evening, and occasional weekend hours
• Attends off-site meetings during day, evening, and occasional weekend hours • Acts for the City Manager and performs related duties as assigned ABILITY TO:
• Plan, organize and direct activities of a community and economic development department; review and interpret planning, zoning, land development/infrastructure, code enforcement and building permitting, plan review and inspection activities; identify and resolve a wide variety of interests in the development of land use policy; work effectively with business and community leaders, developers, residents and merchant groups, other City staff in planning, developing and implementing economic development and business attraction, retention and expansion programs; analyze economic studies, financial statements, marketing studies, plans, specifications, and bid documents; skillfully represent the agency in all types of contract negotiations, compile and analyze data pertaining to downtown revitalization • Manage the department's operations and activities and direct the work of employees; conduct, analyze, and make recommendations on a variety of administrative activities; prepare and administer budgets; interpret and effectively apply pertinent aspects of related Federal and State laws and regulations; communicate skillfully and effectively orally and in writing; and establish and maintain cooperative and effective relationships with those contacted in the course of work
• Understand, interpret, apply and explain laws, regulations, polices and professional practices; develop and direct implementation of new/changed organizational systems; learn and apply related City and departmental policies and practices; analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals; interpret political and administrative direction and incorporate into operational policy and procedures; prepare narrative, statistical and technical reports; analyze existing systems, processes, and procedures and modify/develop changes as necessary; effectively build and lead teams; plan, organize, and prioritize work assignments; supervise, train, and evaluate personnel; effectively utilize computer applications and technology related to the work and perform database management and spreadsheet functions • Work successfully with a broad range of people and organizations to accomplish the City's community and economic development goals, represent the City's interests before other agencies; identify and respond to public and City Council issues and concerns; demonstrate political acumen; deal positively with confrontation and controversial issues; and, facilitate community participatory decision making to resolution; work long and varied hours, including evenings and/or weekends if required; work under pressure and time constraints EDUCATION and/or EXPERIENCE:

Requires any combination of education and experience that would likely provide the required knowledge, skills and abilities. A typical way to obtain the knowledge and abilities would be:

A Bachelor's degree from an accredited college or university with major coursework in Public or Business Administration, Economics, Urban Planning or a closely related field. A Master's degree is desirable
and
Five (5) years of full time increasingly responsible professional experience in community and economic development management, including three (3) years of administrative supervisory experience, involving program development; business attraction, retention and marketing; real estate development; commercial property brokerage/management; financial analysis; and/or community engagement experience.

Desired: Certification from the American Institute of Certified Planners (AICP), International Economic Development Council (IEDC), or Accredited California Economic Developer (ACE) is highly desirable.

Valid driver’s license and satisfactory driving record.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear.

The employee is occasionally required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee regularly works in indoor conditions and regularly works near video display. The employee is occasionally exposed to outside weather conditions and uses personal vehicle and occasionally works in evenings or on weekends. The noise level in the work environment is usually moderate.

Department: Community & Economic Development
FLSA Status: Exempt
Prepared By: Marissa Sanchez
Prepared Date: February 2024
Approved By: City of San Rafael
Approved Date: February 2024
City of San Rafael
Job Class Specification
Job Title: Assistant Director of Community and
Economic Development

SUMMARY
The Assistant Director of Community and Economic Development will assist the Director of Community and Economic Development to manage, direct, supervise, and coordinate the activities and operations which involve the divisions of the Community and Economic Development Department, including Planning, Building, Code Enforcement, Housing, and Economic Development divisions; engage with the community on various projects to include forums and neighborhood meetings; serve as liaison to the Planning Commission; serves in the absence of the Director; prepare reports and conduct presentations to Council, Boards, Commissions, and community groups; work cross-departmentally throughout the city and community partners on development and community engagement projects; support development and management of department budget; and perform other related duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. • Assist the Director of Community and Economic Development in managing and directing the Community and Economic Development Department.
• Assist in developing department goals and objectives; assist in the development of and implementation of policies and procedures.
• Plan, organize and direct activities of Planning, Building, Code Enforcement, Housing, and Economic Development Divisions.
• Direct, oversee and participate in the development of the divisions work plans; assign work activities, projects, and programs; monitor workflow; review and evaluate work products, methods and procedures.
• Prepare the division’s budget; assist in budget implementation; participate in the forecast of additional funds needed for staffing, equipment, materials and supplies; administer the approved budget.
• Recommend the appointment of personnel; provide or coordinate staff training; conduct performance evaluations; implement discipline procedures as required; maintain discipline and high standards necessary for the efficient and professional operation of the department. • Represent the department to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary.
• Research and prepare technical and administrative reports; prepare written correspondence.
• Directs and participates in the pre-development and permit review of major projects including annexations, general plan amendments, re-zonings, major subdivisions, multifamily housing, and non-residential development projects. • Oversees the processing, review, and scheduling of development applications submitted to the City; ensures result is a thorough, comprehensive project analysis that is consistent with all City codes and ordinances; ensures implementation of the City's General Plan and City Council decisions.
• Develops, maintains, updates, implements, and interprets the City's General Plan, Zoning Ordinance, State Subdivision Map Act, area plans, environmental impact reports, capital improvement plans, and related City codes, ordinances, and policies affecting and/or related to planning and land use issues.
• Serves as the liaison for the Community and Economic Development Department with other divisions, departments, and outside agencies; meets with developers, engineers, architects, businesses and other project proponents to explain City policies, design issues, and City standards relating to project development; negotiates and resolves sensitive and controversial issues.
• Serves as staff on a variety of boards, commissions, and committees including to provide technical and professional advice; schedules items for Planning Commission review and action; prepares and coordinates reports and presentations on current planning issues for City Council, Planning Commission, community groups, and regulatory agencies; ensures timely action on City Council and Planning Commission directives and initiatives. • Provides responsible staff assistance to the Director of Community and Economic Development; conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to departmental programs, policies, and procedures as appropriate.
• Advises the Director of Community and Economic Development, Planning Commission on aspects of community and economic development and the implementation of the municipal code and other development regulations.
• Develops and maintains records, statistics and reports on department related activities. • Attends and participates in professional group meetings; maintain awareness of new trends and developments in the field of planning, building, code enforcement, housing and economic development; incorporates new developments as appropriate. • Responds to and resolves difficult and sensitive citizen inquiries and complaints. • Represent the City with dignity, integrity, and the spirit of cooperation in all relations with staff and the public.
• Foster an environment that embraces integrity, service, inclusion and collaboration. • Be an integral team player, which involves flexibility, cooperation, and communication. • Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service
• Perform related duties as assigned
KNOWLEDGE OF:

Operational characteristics, services, and activities of planning, building, code enforcement, housing, and economic development program functions. Principles and practices of program development and administration. Principles and practices of policy development and implementation. Principles and practices of leadership, customer service, motivation, team building and conflict resolution. Modern principles, practices, and techniques of community and economic development. Land use, physical design, demographic, environmental, economic, and social concepts as applied to community and economic development.

Statistical methods and research techniques applicable to the preparation of municipal planning, building, code enforcement, housing, and economic development studies.

Principles and practices of municipal budget preparation and administration. Principles of supervision, training, and performance evaluation. Personnel policies and practices. Pertinent federal, state, and local laws, codes, and regulations. Modern office practices, methods, and computer equipment including relevant software programs. Oral and written communication skills; business English including vocabulary, spelling, and correct grammatical usage and punctuation.

ABILITY TO:

Organize and direct community and economic development operations, ensuring compliance with City policies and procedures, local, state and federal laws and regulations. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Gain cooperation through discussion and persuasion. Interpret and apply City and department policies, procedures, rules, and regulations. Supervise, train, and evaluate personnel. Oversee and participate in the management of a comprehensive planning program including current and advanced planning activities and projects. Analyze complex planning issues, evaluate alternatives, and reach sound conclusions. Exercise sound independent judgment. Adjust operating procedures as necessary to improve organizational effectiveness. Prepare clear and concise administrative and financial reports. Research, analyze, and evaluate new service delivery methods and techniques. Review and prepare ordinances, resolutions, and other legal documents. Read blueprints, site plans, topography maps, and related documents. Interpret and apply federal, state, and local policies, laws, and regulations. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications. Communicate clearly and concisely, both orally and in writing.

EDUCATION AND EXPERIENCE: Any combination of education, experience, and training that would provide the best qualified candidates. A typical way to obtain the knowledge and abilities would be:

Education: Possession of the equivalent of a bachelor’s degree from an accredited college or university with major coursework in urban or regional planning, economics, public administration, or another field of study applicable to the responsibilities and requirements of this job class. Possession of a master’s degree is desirable.

Experience: Five (5) years of progressively responsible community and economic development experience, including (2) two years of supervisory experience.

Working Conditions:

Environment: Work is performed primarily in a standard office environment with some travel to different sites; incumbents may be required to work extended hours including evenings and weekends and may be required to travel outside City boundaries to attend meetings.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

Department: Community & Economic Development
FLSA Status: Exempt
Prepared By: Marissa Sanchez
Prepared Date: February 2024
Approved By: City of San Rafael
Approved Date: February 2024

San Rafael City CouncilMarch 4, 2024

San Rafael City Council
March 4, 2024