____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting:
Disposition:
Agenda Item No: 4.d
Meeting Date: April 15, 2024
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: Adeel Shaikh, Junior Engineer
April Miller, Public Works Director
City Manager Approval: _______
File No.: 08.02.278
TOPIC: B STREET CULVERT REPLACEMENT PROJECT
SUBJECT: AWARD OF CONSTRUCTION AGREEMENT TO MAGGIORA & GHILOTTI, INC. AND APPROPRIATION OF $480,000 FOR THE B STREET CULVERT REPLACEMENT PROJECT.
RECOMMENDATION:
1. Award the construction agreement for the B Street Culvert Replacement Project, City Project No. 11380, to Maggiora & Ghilotti, Inc. in the amount of $414,770.
2. Authorize the City Manager to execute the construction agreement up to the amount of $480,000, including contingency funds of $65,230.
3. Authorize appropriation of $480,000 for the B Street Culvert Replacement Project from available Gas Tax funds (Fund 206).
4. Approve the plans and specifications for the B Street Culvert Replacement Project, City Project No. 11380, on file in the Department of Public Works.
BACKGROUND: The B Street Culvert Replacement Project proposes to replace a portion of the existing concrete box culvert located underneath B Street near the intersection of Woodland Avenue. The reinforced concrete box culvert conveys storm runoff from the Gerstle Park neighborhood and outlets into the San Rafael Creek. Approximately 100 feet of the box culvert would be removed and replaced with a new culvert section that will be partially cast-in-place and partially precast.
ANALYSIS: On February 27, 2024, the project was advertised in accordance with San Rafael Municipal Code Chapter 11.50. On March 21, 2024, the following bids were received and read aloud:
BUSINESS BID TOTAL
Maggiora & Ghilotti, Inc. $414,770
Corcus Construction $494,950
LVI Engineering, Inc. $541,407
Valentine Corporation $559,244
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
Ghilotti Bros., Inc. $638,240
Public Works staff reviewed the construction bids, and the low bid from Maggiora & Ghilotti, Inc. of $414,770 was found to be both responsive and responsible.
City staff recommends awarding the construction agreement to Maggiora & Ghilotti, Inc. for the bid amount and recommends the City Council authorize a construction contingency of $65,230, approximately 16 percent, for a total appropriated amount of $480,000. The Public Works Director would be authorized to issue any change order to the contract within the total contingency amount.
PUBLIC OUTREACH: The bid was publicly advertised through BidExpress. A notice inviting bids was posted in the Marin Independent Journal on March 1, 2024. Additionally, updates were posted on the City website found at the link https://www.cityofsanrafael.org/b-st-culvertreplacement/. Future public outreach will include sending a mailer to residents located within the project limits describing the project and its impacts. All residents in the area will be notified of the removal of parking on B Street due to construction.
ENVIRONMENTAL DETERMINATION: In August 2021, a notice of exemption (NOE) was filed with Marin County for the B Street Culvert Replacement Project for categorical exemption based on Replacement or Reconstruction (§15302).
FISCAL IMPACT: The recommendation included in this staff report would authorize expenditures not-to-exceed $480,000 to fund construction of the B Street Culvert Replacement Project, City Project No. 11380. Authorization of a corresponding budget amendment is required to appropriate available Gas Tax Fund (206) resources to support this contract cost.
OPTIONS:
1. Award the contract as recommended.
2. Do not award the contract and direct staff to rebid the project. If this option is chosen, rebidding will delay construction.
3. Do not award the contract and provide direction to staff.
RECOMMENDED ACTION:
1. Award the construction agreement for the B Street Culvert Replacement Project, City Project No. 11380, to Maggiora & Ghilotti, Inc. in the amount of $414,770.
2. Authorize the City Manager to execute the construction agreement up to the amount of $480,000, including contingency funds of $65,230.
3. Appropriate $480,000 for the B Street Culvert Replacement Project from available Gas Tax funds (Fund 206).
4. Approve the plans and specifications for the B Street Culvert Replacement Project, City Project No. 11380, on file in the Department of Public Works.