____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting:
Disposition:
Agenda Item No: 4.h
Meeting Date: May 6, 2024
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: Joanna Kwok, Assistant Public
Works Director
City Manager Approval: ______________
File No.:
TOPIC: MIOVISION TRAFFIC CAMERA SERVICE AGREEMENT
SUBJECT: AUTHORIZE THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH
MIOVISION TECHNOLOGIES INCORPORATED FOR TRAFFIC CAMERA SERVICES FOR UP TO FOUR (4) YEARS WITH UP TO A FIVE PERCENT (5%) INCREASE PER FISCAL YEAR OF SERVICE AND APPROPRIATE $88,018 TO THE GENERAL FUND FOR YEAR ONE OF SERVICE.
RECOMMENDATION:
Authorize the City Manager to enter into an agreement with Miovision Technologies Incorporated (“Miovision”) for traffic camera services for up to four (4) years with up to a five percent (5%) increase per fiscal year of service and appropriate $88,018 to the General Fund for year one of service.
BACKGROUND:
Miovision Traffic Camera Systems have been installed City-wide at 51 traffic signal intersections, and a list of their locations can be found in the attached agreement. With Miovision cameras, the City can set up detection zones to alert the traffic system that a vehicle, pedestrian, or cyclist is present. This agreement does not include automated license plate reader services. Upon detection, signal timing will change to allow the vehicle or person to travel through that roadway corridor safely. All movements are counted and saved into a cloud database to assist the Department of Public Works, Transportation Division, with safety studies. Technological systems like Miovision help reduce the City’s emergency response time, collect data needed to perform safety evaluations and make more informed decisions about transportation planning.
ANALYSIS:
This agreement does not include any new camera purchases and is only for the ongoing software services needed to utilize the cameras already purchased and installed by the City. Staff do not expect any further expansion of locations, and no additional camera purchases or installations are planned at this time. Annual costs depend on the total number of traffic signal intersections with Miovision Traffic Camera Systems installed and if any installations are under their original agreement. Staff use these cameras to monitor intersections remotely, collect data, and maintain transportation networks throughout SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
the City. Previous purchases and installations of these cameras have been included in their respective project authorizations by the Council over the past several years, and they routinely included an initial term of software service in the purchase of the hardware. With several of these installations no longer under their initial term of service, the combined total of the software services now exceeds staff purchasing authority and requires City Council authorization for their continued service.
FISCAL IMPACT:
The total cost for fiscal year (FY) 2023-24 of service with Miovision will not exceed $88,018 in year one, with a 5% annual escalator allowable through the contract term. Staff recommends $88,018 be appropriated from the General Fund for FY 2023-24 under the Public Works; Signal & Lighting Maintenance program (001-44-33001-9555). Funding for the remaining years of the agreement will be budgeted through the annual budgeting process.
OPTIONS:
The City Council has the following options to consider on this matter:
1. Authorize the City Manager to enter into the agreement and appropriate funds as recommended.
2. Do not authorize the City Manager to enter into the agreement nor appropriate funds and provide further direction to staff.
RECOMMENDED ACTION:
Authorize the City Manager to enter into an agreement with Miovision Technologies Incorporated for traffic camera services for up to four (4) years with up to a five percent (5%) increase per fiscal year of service and appropriate $88,018 to the General Fund for year one of service.
ATTACHMENT:
1. Service Agreement with Miovision Technologies Incorporated Quote Q-25881
Version Q-25881-20231024-1335
Miovision Technologies Incorporated
137 Glasgow Street, Suite 110 Kitchener, ON N2G 4X8
Tax ID #831042346
Account Executive: Stephanie Brooks
[email protected]
Shipping Contact: Nhat Phan
[email protected]
Date: 10/24/2023
Valid Until: 1/18/2024
Currency: U.S. Dollar
Payment Term: Net 30
Billing Term: Standard Billing Terms
Shipping Term: FOB Shipping Point
Bill To Ship To
City of San Rafael (CA)
Public Works Dept. P.O. Box 151560
San Rafael, California 94901
United States
City of San Rafael (CA)
City of San Rafael Public Works – Traffic Division
111 Morphew Street
San Rafael, California 94901
United States
Intersections - Expiry: 11/28/2023
2nd Street and A Street
2nd Street and B Street
2nd Street and C Street
2nd Street and D Street
2nd Street and E Street
2nd Street and G Street
2nd Street and Grand Avenue
2nd Street and Hetherton Street
2nd Street and Irwin Street
2nd Street and Lincoln Avenue
2nd Street and Lindaro Street
2nd Street and Shaver St
2nd Street and Tamalpais Ave
3rd Street and A Street
3rd Street and C Street
3rd Street and D Street
3rd Street and E Street
3rd Street and Grand Avenue
3rd Street and Hetherton
3rd Street and Irwin Street
3rd Street and Lincoln Avenue
3rd Street and Lindaro Street
3rd Street and Shaver Street
3rd Street and Tamalpais Avenue
3rd Street and Union Street
4th Street and A Street
4th Street and B Street
4th Street and C Street
4th Street and Cijos Street
4th Street and Court Street
4th Street and D Street
4th Street and E Street
4th Street and Grand Avenue
4th Street and H Street
4th Street and Hetherton Street
4th Street and Irwin Street
4th Street and Lincoln Avenue
4th Street and Lootens Place
5th Avenue and Hetherton Street
5th Avenue and Irwin Street
5th Avenue and Tamalpais Avenue
Lincoln Avenue and 5th Avenue
Los Gamos Drive and Lucas Valley Road
Mission Avenue and Hetherton Street
Mission Avenue and Irwin Street
Mission Avenue and Lincoln Avenue
Product Name Start Date
(yyyy-mm-dd)
End Date
(yyyy-mm-dd)
Term
(Months)
Annual
Price
Price Qty Total
TrafficLink Performance Measures 2023-11-29 2024-11-28 12 $900.00 $900.00 46 $41,400.00 TrafficLink Continuous Counts 2023-11-29 2024-11-28 12 $900.00 $900.00 46 $41,400.00 Intersections - Expiry: 4/24/2024
5th Avenue and A Street
B Street and 5th Avenue
C Street and 5th Avenue
Ross Valley Drive and Fourth Street
Product Name Start Date
(yyyy-mm-dd)
End Date
(yyyy-mm-dd)
Term
(Months)
Annual
Price
Price Qty Total
TrafficLink Performance Measures 2024-04-25 2024-11-28 7.2 $899.99 $537.53 4 $2,150.12 TrafficLink Continuous Counts 2024-04-25 2024-11-28 7.2 $899.99 $537.53 4 $2,150.12 Monitoring Intersections - Expiry:
4/24/2024
5th Avenue and A Street
B Street and 5th Avenue
C Street and 5th Avenue
Los Gamos Drive and Lucas Valley Road (+2GB Communications) Ross Valley Drive and Fourth Street
Product Name Start Date
(yyyy-mm-dd)
End Date
(yyyy-mm-dd)
Term
(Months)
Annual
Price
Price Qty Total
TrafficLink Intersection Monitoring 2024-04-25 2024-11-28 7.2 $235.01 $140.36 5 $701.80 Managed LTE Connectivity (2GB) 2024-04-25 2024-11-28 7.2 $359.99 $215.01 1 $215.01 Subtotal (Net) : USD 88,017.05
Tax : USD 0.00
Total : USD 88,017.05
The Customer hereby agrees to order the products outlined above at the prices indicated, and acknowledges it has read, understands and agrees to be bound by the terms and conditions outlined at:
https://miovision.com/legal/msa
For customers paying by credit card, a Miovision accounts receivable representative will contact you by phone to obtain credit card details. Please note that in order to complete payment the Miovision representative will require you to provide the applicable Quotation reference number.
DS_Customer_Date DS_Customer_Name DS_Customer_Signature Date: Name: Signature:
Canada remit to: Miovision Technologies Incorporated
137 Glasgow St., Suite 110, Kitchener, Ontario, N2G 4X8, Canada GST# 831042346 QST# 122032762 TIN# 98-0588774
United States remit to: Miovision Technologies Incorporated PO Box 675431, Detroit, Michigan, 48267-5431, United States Bank Details CDN
Royal Bank of Canada, 180 Wellington Street West, Toronto, Ontario, M5J 1J1 BankID, Transit # 003,06019 Swift: ROYCCAT2 Account: 1025444 Routing #:000306019 Bank Details USD
Comerica Bank, 226 Airport Parkway, Suite 100, San Jose, California, 95110 ABA/Routing Number: 121-137-522, Account Number: 1895-73030-5, Account Type: Commercial Checking, Swift Code: MNBDUS33