____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting:
Disposition:
Agenda Item No: 4.j
Meeting Date: May 6, 2024
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: April Miller,
Director of Public Works
City Manager Approval: ___________
File No.: 06.01.243 & 06.01.245
TOPIC: CITY OF SAN RAFAEL ESSENTIAL FACILITIES CONSTRUCTION PROJECT:
FIRE STATIONS 54 AND 55
SUBJECT: AUTHORIZE THE CITY MANAGER TO ENTER INTO THE SECOND
AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH
LOVING CAMPOS ASSOCIATES ARCHITECTS, INC. FOR EXTENDED
ARCHITECTURAL, WATERPROOFING CONSULTING, AND CONSTRUCTION ADMINISTRATION SERVICES RELATED TO PHASE 2 ESSENTIAL
FACILITIES PROJECTS - FIRE STATIONS 54 AND 55, IN AN ADDITIONAL AMOUNT OF $120,995, INCREASING THE TOTAL NOT-TO-EXCEED AMOUNT OF THE AGREEMENT TO $451,741
RECOMMENDATION:
Staff recommends that the City Council:
1. Authorize the City Manager to enter into the second amendment to the professional services agreement with Loving Campos Associates Architects, Inc. for extended architectural, waterproofing consulting, and construction administration services related to the Phase 2 Essential Facilities Projects: Fire Stations 54 and 55, in an additional amount of $120,995, increasing the total not-to-exceed amount of the agreement to $451,741.
2. Authorize a supplemental budget appropriation with Essential Facilities Capital Projects Fund (#420) in an amount not to exceed $120,995.
BACKGROUND:
On November 5, 2013, the voters approved Measure E, extending the existing one-half percent local sales tax and increasing the rate by one-quarter percent to provide funding to preserve essential city services. The City has since used those resources to plan, design, construct, and manage two new stand-alone fire stations, 52 and 57, and a new Public Safety Center (PSC) incorporating Fire Station 51. These three projects comprise “Phase 1” of the City’s Essential Facilities Program. They have all been completed, occupied, and operational. The Essential Facilities program also includes the design, construction, and management of Fire Stations 54 and 55, referred to as “Phase 2”.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
Fire Stations 54, located at 46 Castro Avenue in the Canal neighborhood, and Fire Station 55, at 955 Point San Pedro Road in the Peacock Gap neighborhood, were designed and built in the mid-1960s and are now beyond their useful life.
On October 18, 2021, the City awarded the construction contract to Wickman Development and Construction for the Fire Stations 54 and 55 Renovation Project.
On October 18, 2021, the City also awarded a professional services agreement with Loving Campos Associates Architects, Inc. (Resolution No. No.14989) for architectural construction administration, scheduling, and additional services for the Fire Stations 54 and 55 Renovation Project for $280,300. Additionally, the City issued a first amendment to the professional services agreement for $50,446 to change the total not to exceed amount under the agreement to $330,746.
ANALYSIS:
The City issued a Notice to Proceed with construction on January 10, 2022, and construction started immediately.
The original contract with our consultants envisioned completing the two fire station projects as a single project. The original duration of the project, which included Fire Station 54 and 55, was 365 days.
During the construction phase, the contractor encountered various unforeseen conditions during the excavation and demolition of the old foundations that required additional architectural and engineering services from LCA.
The contractor also had to overcome other challenges. Some of those challenges were related to the elevator installation, coordination with PG&E, and sewer lateral piping sagging.
Additionally, at Fire Station 54, staff discovered severe water intrusion through the stucco system, causing delays to the completion of the project. The City had to investigate the cause of the water intrusion and requested LCA’s assistance in providing a waterproofing consultant under LCA’s umbrella of work to assess the source of the water intrusion.
While the contractor mitigated the water damage, the duration of construction was extended considerably due to the time necessary to investigate and document the damage and the time needed to remove and repair the stucco system.
The project duration nearly doubled, and the City required extended architectural, waterproofing consulting, and extended construction administration services for the duration of the construction.
Loving Campos Associates Architects (“LCA”) provided these services for the two fire station projects. Staff recommends that the City Council authorize a second amendment to the professional services agreement with LCA for extended services to the City for the duration of the projects, including waterproofing consultant services, water damage investigation, and reporting, review of added submittals, additional change-order review, weekly site visits, and other support to the City’s project manager. The full scope of services is shown in Exhibit A to the proposed second amendment to the professional services agreement (Attachment A). LCA will provide these services in an amount not to exceed $120,995.
FISCAL IMPACT:
Staff recommends that the City Council authorize a second amendment for $120,995. Approval of the amendment would increase their total contract amount from $330,746 to $451,741.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
Because the cost of this amendment exceeds the approved budget of $330,746, a supplemental budget appropriation of $120,995 is required. Staff recommends appropriating funds from the Essential Facilities Capital Projects Fund (#420). This fund has been accumulating a portion of Measure E tax dollars for these projects and has a sufficient balance to support the cost of the amendment.
OPTIONS:
The City Council has the following options to consider on this matter:
1. Authorize the City Manager to enter into the amended agreement and supplemental budget appropriations as recommended.
2. Do not authorize the City Manager to enter into the amended agreement nor supplemental budget appropriations and provide further direction to staff.
RECOMMENDED ACTION:
Staff recommends that the City Council:
1. Authorize the City Manager to enter into the second amendment to the professional services agreement with Loving Campos Associates, Architects, Inc. for extended architectural, waterproofing consulting, and construction administration services related to the Phase 2 Essential Facilities Projects: Fire Stations 54 and 55, in an additional amount of $120,995, increasing the total not-to-exceed amount of the agreement to $451,741.
2. Authorize a supplemental budget appropriation with Essential Facilities Capital Projects Fund (#420) in an amount not to exceed $120,995.
ATTACHMENTS:
1. Second Amendment to PSA with Loving Campos Associates Architects, Inc. for additional services.
SECOND AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH LOVING CAMPOS ASSOCIATES, ARCHITECTS, INC. FOR EXTENDED
ARCHITECTURAL, WATERPROOFING CONSULTING, AND CONSTRUCTION ADMINISTRATION SERVICES FOR PHASE 2 ESSENTIAL FACILITIES PROJECTS -FIRE STATION 54 AND 55
THIS SECOND AMENDMENT to the Professional Services Agreement by and between the CITY OF SAN RAFAEL (hereinafter "CITY"), and LOVING CAMPOS ASSOCIATES, ARCHITECTS, _INC., (hereinafter "CONSULTANT"), is made and entered into as of the - - - - ----- RECITALS
WHEREAS, pursuant to City Council Resolution No. 14989 (the "Resolution"), the CITY and CONSULTANT entered into a Professional Services Agreement dated January 27, 2022 to perform construction administration services in connection with the CITY'S project to reconstruct Fire Stations 54 & 55 for an amount not to exceed $280,300 (the "Agreement"); and WHEREAS, the CITY authorized a First Amendment to the Professional Services Agreement on February 1 t, 2023 for additional services in the amount of $50,446, and changed the total amount under the Agreement to $330,746; and,
WHEREAS, the CITY requires additional extended architectural, waterproofing consulting, and construction administration services from the CONSULTANT to facilitate the construction of the fire stations, and the CONSULTANT is willing to provide such services.
AMENDMENT TO AGREEMENT
NOW, THEREFORE, the parties hereby agree to amend the Agreement as follows:
1. Article II of the Agreement, entitled "DUTIES OF CONTRACTOR" is hereby amended to include the additional services set forth in CONSULTANT's proposals dated January 25, 2024 and March 5, 2024, attached to this Amendment as Exhibit A (Entitled "ASR 06R") and Exhibit B (Entitled "ASR 07'') and incorporated herein by reference.
2. Article IV of the Agreement, entitled "COMPENSATION" is hereby amended to include additional compensation payable to CONSULT ANT for the services described in Exhibit A and Exhibit B to this Second Amendment, on a fixed fee basis in accordance with Exhibits A and Exhibit B, in a_not-to-exceed amount of 1 $120.994.75, and to change the total not-to-exceed amount under the Agreement to $$451,740.75
3. Except as specifically amended herein, all of the other provisions, terms and obligations of the Agreement between the parties shall remain valid and shall be in full force.
IN WITNESS WHEREOF, the parties have executed this Second Amendment on the day, month, and year first above written.
CITY OF SAN RAFAEL
CRISTINE ALILOVICH, City Manager
ATTEST:
LINDSAY LARA, City Clerk
APPROVED AS TO FORM:
ROBERT EPSTEIN, City Attorney
2 CONSULTANT
[If Contractor is a corporation, add signature
of second corporate officer]
ARCHITECT’S ADDITIONAL SERVICE REQUEST
590 Ygnacio Valley Road, Suite 310 · Walnut Creek, CA 94596 · 925. 944. 1626 1970 Broadway, Suite 800 · Oakland, CA 94612 · 510. 272. 1060 www.lca-architects.com
Date: January 25, 2024 LCA Project #19073 ASR 06R
Project: Fire Stations 54 & 55, San Rafael, CA
Owner: San Rafael Fire Department Public Works Department Individual: April Miller, Director, Public Works, [email protected] CC: Fabiola Guillen-Urfer, [email protected] Subject: Construction Administration Services for Defective Stucco Installation and Water Leaks:
Fire Station 54: 46 Castro Avenue, San Rafael, California 94901 Fire Station 55: 955 Pt San Pedro, San Rafael, California 94901 Explanation: The following Additional Services Request is for Construction Administration Services for Defective Stucco Installation Issues and Water Leak Issues for Fire Stations 54 and 55:
FIRE STATION 54 AND FIRE STATION 55: CONSTRUCTION ADMINISTRATION / CONSTRUCTION MANAGEMENT:
1. Defective Stucco Installation and Water Leaks at FS 54 and Wall Leaks at FS 55:
a. Multiple Site Visits to review the leak issues in the field, including meetings with the waterproofing consultant. b. Preparation of counterarguments to contractor’s claims regarding use of grade-D building paper. c. Research and response to multiple RFI’s.
d. Online meetings with the Contractor and Waterproofing Consultant e. Multiple on-site water tests
f. Consultation/coordination with Intertek
g. Consultation/coordination with Avelar
Exhibit B: Architectural Coordination, Fee Breakdown
Exhibit C: Avelar Invoices
_____________________________________________________________________________________________________ Carl E. Campos, CEO, LCA Architects, Inc. Date Authorization of Additional Services Date Under the conditions of the Architect’s Contract for Professional Services with the Owner, as required, the Architect notifies the Owner, and the Owner hereby authorizes the Architect to perform Additional Services as previously agreed. 01/25/2024
Ehibit A
The total amount for this Architect's Additional Services Request is $28,333.75.
Exhibit B
Fire Station 55 Stucco Wall Leaks Fire Stations 54 & 55 Stucco Replacement and Wall Leaks Fire Station 54 Stucco Replacement and Wall Leaks Greg Barton, Project Architect ($195.00/hr) Ron Guelden, Project Manager ($185.00/hr) Carl Campos, Principal/CEO ($230.00/hr) Purpose Date Hours Purpose Date Hours Purpose Date Hours Intertek Site Visit 4/5/2023 1.5 Site visit 54 2/1/2023 1 Demo site visit 3/8/2023 3 RFI response 5/22/2023 1 Site visit 54 2/3/2023 2 Avelar mtg. 5/10/2023 0.5 Avelar mtg. 5/25/2023 1 Site visit 54 2/7/2023 2 Avelar mtg. 5/30/2023 1 RFI response prep 6/8/2023 1 Leak investigation 2/8/2023 1 Avelar mtg. 6/26/2023 1 RFI response 6/16/2023 1 Site visit 54 2/9/2023 1.5 Avelar mtg. 6/28/2023 1 Site visit w/ Avelar 7/7/2023 1 Site visit 54 for demo 2/10/2023 0.5 Site visit w/ Avelar 7/7/2023 3 Avelar Mtg. 7/10/2023 1 TEAMS mtg. 2/14/2023 1 Call w/ Avelar 7/10/2023 0.5 Water Test 9/22/2023 2 Leak investigation 2/15/2023 0.5 Call w/ Avelar 8/24/2023 1 Leak investigation 2/16/2023 0.5 Call w/ Ron 8/29/2023 0.5 Total Hours (9.5) x Hourly Rate ($195.00) = $1,852.50 Site visit 54 2/17/2023 2 Call w/ Ron 11/2/2023 0.5 Site visit 54 w/ Intertek 2/20/2023 1.5
Fire Station 54 Stucco Replacement and Wall Leaks Site visit 54 2/21/2023 0.5 Total Hours (12) x Hourly Rate ($230.00) = $2,760.00 Greg Barton, Project Architect ($195.00/hr) Site visit 54 3/2/2023 1 54 rain protection 3/3/2023 0.5 SUMMARY
Purpose Date Hours Site visit 54 3/10/2023 1.5 (Total Hours x Hourly Rate) = Total Fee Conf. call 3/13/2023 1
Intertek Site Visit 2/9/2023 3 Site visit 54 3/14/2023 1 Greg Barton, Project Architect:
Memo to Wickman prep 3/6/2023 1 54 WP test location review 3/15/2023 2 73.75 hours x $195.00 = $14,381.25 Demo site visit 3/8/2023 3 54 WP test location review 3/16/2023 0.5 Memo to Wickman prep 3/10/2023 2 Site visit 54 3/17/2023 2 Ron Guelden, Project Manager:
Memo to Wickman prep 3/17/2023 1 Call w/ City 3/20/2023 1.5 60.5 hours x $185.00 = $11,192.50 Intertek Site Visit 3/21/2023 3 TEAMS mtg. 3/30/2023 1
Final memo to Wickman 3/23/2023 1 Site visit 54 4/3/2023 2 Carl Campos, Principal/CEO:
Site Visit 4/5/2023 1.5 Site visit 54 4/5/2023 3 12 hours x $230.00 = $2,760.00 RFI 375 response prep 4/4/2023 2 Site visit 54 4/20/2023 1.5 RFI 375 response prep 4/6/2023 2 TEAMS mtg. 6/9/2023 1 Summary Total (LCA Architects Team):
RFI 375 response prep 4/7/2023 1 Site visit 54 6/16/2023 3.5 $28,333.75 RFI 378 response prep 4/11/2023 2 Site visit 54 6/21/2023 1.5 RFI 378 response prep 4/12/2023 2 Call w/ Carl 6/22/2023 1 Avelar Invoices: $41,042.76 RFI 375 response 4/20/2023 0.5 Call w/ City 6/26/2023 1 RFI 378 response 4/28/2023 0.5 Site visit 54 w/ Avelar 6/27/2023 1 Wickman letter response prep 5/2/2023 2 54 WP write up 6/29/2023 2.5 Wickman letter response 5/4/2023 0.5 TEAMS mtg./Site visit 54 7/7/2023 3.5 RFI 383 response prep 5/10/2023 2 Conf call w/ City 7/10/2023 0.5 RFI 383 response prep 5/11/2023 1 TEAMS mtg. 7/21/2023 1 RFI response 5/12/2023 0.5 Site visit 54 8/8/2023 1.5
Avelar coord. 5/16/2023 2 TEAMS mtg. 8/31/2023 1
RFI 383 response prep 5/18/2023 1 Site visit 54 9/15/2023 2 RFI 379 response prep 5/30/2023 1 Site visit 54 - water test 9/20/2023 3 RFI 380 response prep 5/31/2023 1 Conf call with City 9/22/2023 2 Teams Mtg 6/9/2023 1.5 Site visit 54 - water test 9/26/2023 1 RFI 380 response 6/14/2023 0.5 Site visit 54 - water test 10/10/2023 1 Avelar mtg. 6/14/2023 3
Avelar coord. 6/21/2023 4 Total Hours (60.5) x Hourly Rate ($185.00) = $11,192.50 Avelar mtg. 6/23/2023 1
RFI 379 response 6/25/2023 0.5
Site visit w/ Avelar 6/27/2023 3
RFI 379 response 6/27/2023 0.5
RFI 383 response 6/28/2023 0.5
Site visit w/ Avelar 7/7/2023 3
Call w/ Avelar 7/10/2023 1
Avelar mtg. 7/24/2023 1
Avelar mtg. 7/25/2023 1
RFI 386 response prep 7/26/2023 2
RFI 386 response 7/28/2023 0.5
Site visit w/ Avelar 8/8/2023 3
Call w/ Avelar 8/25/2023 0.25
RFI 387 response prep 8/26/2023 1
RFI 387 response 8/29/2023 0.5
Total Hours (64.25) x Hourly Rate ($195.00) = $12,528.75 San Rafael Fire Department Public Works Department – Fire Stations 54 and 55 01/25/2024
LCA #19073 – ASR 06R
Page | 2
EXHIBIT A
LCA ARCHITECTS, INC.
2023 HOURLY FEE SCHEDULE*
DESCRIPTION HOURLY RATE
Principal $230.00
Associate $190.00 to $200.00
Project Manager $200.00
Construction Manager $165.00 to $190.00
Project Architect $170.00 to $190.00
Quality Control Manager $195.00
Specifications Writer $195.00
Job Captain $165.00 to $185.00
Designer $165.00 to $180.00
CAD Tech $165.00 to $170.00
Project Coordinator $120.00 to $135.00
Administration/Research/Presentations $125.00 to $135.00 Clerical $135.00
Architectural Animation – Preparation of
computer-generated views, renderings and
simulations of architectural interiors and exteriors.
Preparation of video “fly-by’s,” walkthroughs, and
other simulations.
$185.00/hr.
Expert Witness – Review of documents, meetings,
site visits, telephone conferences, administration of
the documents and materials, research, deposition,
testimony, court appearances, and travel time.
$500.00/hr.
Perspective Sketches and Renderings, Visual
Simulations
On a Per Drawing Basis
Mileage (outside of the Walnut Creek area)
**as adjusted by IRS guidelines
$0.67/mile**
Copies, prints, CADD plots, photography, preparing and compiling .pdf sets, scanning, colored print mounting, long distance phone calls, postage, express mail, and travel outside the Walnut Creek area will be billed on a reimbursable basis: at cost plus 15%.
Overtime - If overtime is required by staff, to meet a customer’s timing request, additional hourly fee charges may apply. California employment law will apply. * Effective 01/01/2024. Subject to change quarterly.
590YgnacioValleyRoad,Suite310 • WalnutCreek,CA94596 • 925.944.1626 1970 Broadway,Suite800 • Oakland,CA 94612 • 510.272.1060 www.lca-architects.com
March 5, 2024
Fabiola Guillen-Urfer
Sr. Project Manager
Department of Public Works
City of San Rafael
M: (415)720-958
SENT VIA EMAIL: [email protected] Cc:
REFERENCE: Additional Professional Services Credit to Add Service Request 07 Fire Station 54: 46 Castro Avenue, San Rafael, California 94901 Fire Station 55: 955 Pt San Pedro, San Rafael, California 94901 LCA PROJECT #19073
Dear Faby,
We submitted Add Service Request 07 on February 16, 2024, and I agreed to items that you felt we shouldn’t charge the City for in the amount of $21,200.00. Our Add Service Fee Request 07 amounted to $114,380.00 and $3,281.00 for Civil.
This has been a long and difficult adventure with Wickman Development and has cost my company a lot of money in that I had Staff that were unable to work on other jobs that earn additional income for the company. I recognize, however, that it may be difficult to collect these sums from Wickman Development and we are hopeful that we will be paid for our efforts by the City.
In the spirit of cooperation and goodwill for our long-term relationship, I would like to offer an additional $25,000.00 Professional Services Credit to the City for this job. This Professional Services Credit would make our Add Service 07 Request, $114,380.00 minus $25,000.00 additional Professional Services Credit, equaling $89,380.00 total for LCA’s Services plus $3,281.00 for Civil’s Services.
With this Professional Services Credit, Add Service Request 07 equates to a Grand total of $92,661.00.
I hope you find this helpful in support of the overall resolution of this job with Wickman Development.
Best Regards,
Carl Campos, CEO
LCA Architects Inc.
License No. C10482
Attachments: Add Service Request 07 dated February 16, 2024
EXHIBIT B
- ASR 07
Exhibit B
Fire Stations 54 & 55 - CA Services Beyond Completion Date Fire Stations 54 & 55 - CA Services Beyond Completion Date Fire Stations 54 & 55 - CA Services Beyond Completion Date Greg Barton, Project Architect ($195.00/hr) Ron Guelden, Project Manager ($185.00/hr) Carl Campos, Principal/CEO ($230.00/hr) Purpose Date Hours Purpose Date Hours Purpose Date Hours
1. Elevator at Station 54 4/23/2024 36 1. Elevator at Station 54 48 1. Elevator at Station 54 2
2. Traffic Light Control Switch at 54 2. Traffic Light Control Switch at 54 6 2. Traffic Light Control Switch at 54
3. Sanitary Sewer Line Issues at 54 9/23-10/23 2 3. Sanitary Sewer Line Issues at 54 22 3. Sanitary Sewer Line Issues at 54
4. 54 Antenna Array Issues/Coord. at 54 6/23/2024 4 4. 54 Antenna Array Issues/Coord. at 54 6 4. 54 Antenna Array Issues/Coord. at 54
5. Kitchen Hood Issues at 54 2/23/2024 4 5. Kitchen Hood Issues at 54 8 5. Kitchen Hood Issues at 54
6. Site Transformer Bollards at 54 2/23/2024 6 6. Site Transformer Bollards at 54 1 6. Site Transformer Bollards at 54
7. Stair Headroom at 54 10 7. Stair Headroom at 54 16 7. Stair Headroom at 54 2
8. Tower Louver and Fireproofing Issues at 54 16 8. Tower Louver and Fireproofing Issues at 54 10 8. Tower Louver and Fireproofing Issues at 54
9. Elevator Threshold at 54 2/23/2024 8 9. Elevator Threshold at 54 2 9. Elevator Threshold at 54
10. Wall Leak at 55 ASR 6 10. Wall Leak at 55 ASR 6 10. Wall Leak at 55 ASR 6
11. Site Scope Change at 55 2/23/2024 13 11. Site Scope Change at 55 11. Site Scope Change at 55
12. Site Inspection Issues and Fixes at 55 24 12. Site Inspection Issues and Fixes at 55 6 12. Site Inspection Issues and Fixes at 55
13. Bathroom Tile Slope at 55 4/23-6/23 4 13. Bathroom Tile Slope at 55 18 13. Bathroom Tile Slope at 55
14. Flood Vents at 55 1/23/2024 12 14. Flood Vents at 55 14. Flood Vents at 55
15. Wood Post at Stair at 55 3 15. Wood Post at Stair at 55 3 15. Wood Post at Stair at 55 1
16. Driveway Replacement at 54 10/23/2024-12/23/2024 16. Driveway Replacement at 54 34 16. Driveway Replacement at 54
17. Coffee Machine Plumbing Issue at 55 2/23/2024 8 17. Coffee Machine Plumbing Issue at 55 4 17. Coffee Machine Plumbing Issue at 55
18. Site Visit for Comtech Coordination Meeting 3/23/2024 18. Site Visit for Comtech Coordination Meeting 6 18. Site Visit for Comtech Coordination Meeting
19. Sliding Gate Code Issues at 55 19. Sliding Gate Code Issues at 55 8 19. Sliding Gate Code Issues at 55
20. Plymovment Issues at 54 2/23/2024 20. Plymovment Issues at 54 4 20. Plymovment Issues at 54
21. Generator Pad Issues 1/23/2024 4 21. Generator Pad Issues 2 21. Generator Pad Issues
22. Deleted Paving at 55 22. Deleted Paving at 55 22. Deleted Paving at 55
23. Non-Permitted Sewer at 55 23. Non-Permitted Sewer at 55 23. Non-Permitted Sewer at 55
24. Rear Lot Paving Issues and Resolution 1/23/2024 2 24. Rear Lot Paving Issues and Resolution 22 24. Rear Lot Paving Issues and Resolution
25. As-Built Review 7/23/2024 18 25. As-Built Review 25. As-Built Review
26. Alerting System 26. Alerting System 26. Alerting System
27. Warranty and O&M Manuals Review 7/23/2024 4 27. Warranty and O&M Manuals Review 27. Warranty and O&M Manuals Review
28. Punchlists 1/23/2024 - 9/23/2024 18 28. Punchlists 12 28. Punchlists
29. Extra Pay Apps 29. Extra Pay Apps 6 29. Extra Pay Apps
30. Contractural Pay Apps 30. Contractural Pay Apps 6 30. Contractural Pay Apps
31. Schedule Review (Ron) 16 31. Schedule Review (Ron) 8 31. Schedule Review (Ron)
32. RFI's Review and Response: #331-395 12/22-12/23 120 32. RFI's Review and Response: #331-395 30 32. RFI's Review and Response: #331-395 4
33. COR Review 4 33. COR Review 22 33. COR Review
34. Window Relocation at 55 16 34. Window Relocation at 55 8 34. Window Relocation at 55
35. Bulletin 16 and 17 12 35. Bulletin 16 and 17 4 35. Bulletin 16 and 17 Total Hours (311) x Hourly Rate ($195.00) = $60,645.00 Total Hours (283) x Hourly Rate ($185.00) = $52,355.00 Total Hours (6) x Hourly Rate ($230.00) = $1,380.00 Total Hours Not Charged (53) x Hourly Rate ($195.00) = $10,335.00 Total Hours Not Charged (55) x Hourly Rate ($185.00) = $10,175.00 Total Hours Not Charged (3) x Hourly Rate ($230.00) = $690.00 Total (LCA Architects Team) Add Service Fee Request: $114,380.00 Total Civil Engineer Add Service Fee Request, (see Exhibit C): $3,281.00 Total (LCA Architects Team) Add Service Fees Not Charged: $21,200.00 P:\Shared\Projects\Legacy\Novato\Projects\2019-10-016 San Rafael Renovation Fire Station 54\DOC\100 Administration\102 Contract\Change Order\CAS 5\2024-01-24 San Rafael Renovation Fire Station 54 CAS 5 (2019-10-016).docx
Adaptive Solutions for Resilient Designs
504 Redwood Boulevard, Suite 310
Novato, CA 94947
415.883.9850
www.cswst2.com
Berkeley | Novato | Petaluma | Pleasanton | Redwood City | Richmond Date: January 24, 2024
File: 2019-10-016
Carl Campos
LCA Architects
590 Ygnacio Valley Road, Suite 310
Walnut Creek, CA 94596
RE: SAN RAFAEL RENOVATION FIRE STATION 54
CONFIRMATION OF ADDITIONAL SERVICES NO. 5
Dear Carl:
Enclosed is Confirmation of Additional Services No. 5 (CAS 5) to cover the services we are performing in connection with the San Rafael Fire Station 54 and 55 project located in San Rafael, California.
I contacted Fabiola Guillen with the City of San Rafael to request approval for the compensation requested herein. Please find attached, a copy of the email conversation regarding this request, which also contains the City’s approval of the additional service amount.
If you find this Confirmation of Additional Services acceptable, please issue a Contract Amendment to our existing agreement to cover these services.
If you have any questions, please call me.
Sincerely,
CSW/STUBER-STROEH ENGINEERING GROUP, INC.
KNP:knp
Enclosures
Exhibit C
Adaptive Solutions for Resilient Designs
504 Redwood Boulevard, Suite 310
Novato, CA 94947
415.883.9850
www.cswst2.com
Berkeley | Novato | Petaluma | Pleasanton | Redwood City | Richmond
CONFIRMATION OF ADDITIONAL SERVICES
File No.: 2019-10-019 Confirmation No.: 5 Date: January 24, 2024 Project: San Rafael Renovation Fire Station 54
Client: LCA Architects
DESCRIPTION OF WORK:
Site observations, design assistance and coordination, in November and December 2023, related to the replacement of the front driveway and asphalt outside of the rear door of Fire Station 54 in San Rafael.
ORIGINAL CONTRACT PRICE: (Contract Dated: ) $
Net Changes by Previously Authorized Additional Services: $ Contract Sum Prior to this Confirmation: $
Amount Contract will be INCREASED / DECREASED for these services: $ $3,281.00 REVISED CONTRACT PRICE: (Per Date of this Confirmation) $ This Completion Time will be Adjusted as follows:
THE CONTRACT PRICE OF THE ABOVE-REFERENCED CONTRACT IS HEREBY ADJUSTED AS DESCRIBED IN THIS CONFIRMATION OF ADDITIONAL SERVICES AND AS PROVIDED IN THE “CSW|STUBER-STROEH ENGINEERING GROUP, INC. CONTRACT TERMS AND CONDITIONS.” IF WE DO NOT RECEIVE WRITTEN
AUTHORIZATION WITHIN THREE BUSINESS DAYS AND PROCEED WITH THE WORK COVERED BY THIS CONFIRMATION, THE CONFIRMATION WILL HAVE THE SAME EFFECT AS IF IT WERE SIGNED. ALL OF THE
TERMS, COVENANTS AND CONDITIONS OF THE ABOVE-REFERENCED CONTRACT, AND THE ASSOCIATED “CSW/STUBER-STROEH ENGINEERING GROUP, INC. CONTRACT TERMS AND CONDITIONS,” EXCEPT AS DULY MODIFIED BY THIS AND PREVIOUS CONFIRMATIONS, IF ANY, REMAIN IN FULL FORCE AND EFFECT.
PLEASE SIGN AND RETURN THIS CONFIRMATION.
WE WILL RETURN A FULLY EXECUTED COPY TO YOU FOR YOUR RECORDS.
APPROVALS
CLIENT: CONSULTANT: CSW/STUBER-STROEH
ENGINEERING GROUP, INC.
BY: BY:
TITLE: TITLE:
DATE: DATE: