____________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting:
Disposition:
Agenda Item No: 4.f
Meeting Date: May 20, 2024
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
April Miller, Public Works Director
Prepared by: Theo Sanchez, Associate Civil Engineer City Manager Approval: __________ TOPIC: SOUTHERN HEIGHTS/COURTRIGHT/PEARCE RETAINING WALLS PROJECT SUBJECT: ACCEPT COMPLETION OF THE SOUTHERN HEIGHTS/COURTRIGHT/PEARCE RETAINING WALLS PROJECT, CITY PROJECT NO. 11371, AND AUTHORIZE THE
CITY CLERK TO FILE THE NOTICE OF COMPLETION
RECOMMENDATION:
Accept completion of the Southern Heights/Courtright/Pearce Retaining Walls Project and authorize the City Clerk to file the Notice of Completion.
BACKGROUND:
This project consists of two retaining wall sites located approximately one-quarter of a mile apart on Southern Heights Boulevard. The first location is at the intersection of Southern Heights Boulevard and Courtright Road. The second location is near the intersection of Southern Heights Boulevard and Pearce Road.
On August 21st, 2023, the City Council awarded the construction contract to Valentine Corporation in the amount of $993,369 and approved a construction contingency of $156,631 for a total appropriation of $1,150,000. Construction began on October 16th, 2023, and was completed on April 5th, 2024.
ANALYSIS:
Under Civil Code Section 8182, the City records a Notice of Completion upon City acceptance of the improvements. This acceptance initiates a time period during which project subcontractors may file Stop Notices seeking payment from the City for the funds owed to the Contractor for the project work.
FISCAL IMPACT:
No fiscal impact is associated with this report.
RECOMMENDED ACTION:
Accept completion of the Southern Heights/Courtright/Pearce Retaining Walls Project and authorize the City Clerk to file the Notice of Completion.
ATTACHMENTS:
1. Notice of Completion
Southern Heights/Courtright/Pearce
Retaining Walls 2022 Form NOTICE OF COMPLETION
Project #11361 Page 1
Recording Requested By:
The City of San Rafael
When Recorded Mail To:
Lindsay Lara, City Clerk
1400 Fifth Avenue
San Rafael, CA 94901
EXEMPT FROM RECORDING FEES PER
GOVERNMENT CODE §27383
SPACE ABOVE THIS LINE IS FOR RECORDER’S USE
NOTICE OF COMPLETION
Civil Code §§ 8182, 8184, 9204, and 9208
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is the agent of the owner of the Project described below.
2. Owner’s full name is the City of San Rafael (“City”)
3. City’s address is 1400 Fifth Ave, San Rafael, CA 94901
4. The nature of City’s interest in the Project is:
__ Fee Ownership __ Lessee X Other Public Right of Way Easement
5. Construction work on the Project performed on City’s behalf is generally described as follows: Installation of retaining walls and improvements of adjacent roadways and drainage.
6. The name of the original Contractor for the Project is: Valentine Corporation located at 111 Pelican Way, San Rafael CA 94901
7. The Project was accepted as complete on: April 5, 2024
8. The Project is located at: Southern Heights/Courtright and near Southern Heights/Pearce, San Rafael CA 94901
Verification: In signing this document, I, the undersigned, declare under penalty of perjury under the laws of the State of California that I have read this notice, and I know and understand the contents of this notice, and that the facts stated in this notice are true and correct. __________________________ ________________________________ Date and Place Signature
April Miller, Director of Public Works
Name and Title
EXEMPT FROM NOTARY ACKNOWLEDGMENT REQUIREMENTS PER
Southern Heights/Courtright/Pearce
Retaining Walls 2022 Form NOTICE OF COMPLETION
Project #11361 Page 2
GOVERNMENT CODE § 27287 AND CIVIL CODE § 9208