____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting:
Disposition:
Agenda Item No: 6.c
Meeting Date: August 19, 2024
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Finance
Prepared by: Paul Navazio, Finance Director
Shawn Plate, Finance Manager
City Manager Approval: ________
TOPIC: FISCAL YEAR 2023-24 BUDGET AMENDMENTS
SUBJECT: RESOLUTION ADOPTING AMENDMENTS TO THE CITY OF SAN RAFAEL BUDGET FOR FISCAL YEAR 2023-24 FOR THE PURPOSE OF CONFIRMING AUTHORIZED
APPROPRIATIONS AND TRANSFERS
RECOMMENDATION: Adopt a resolution adopting amendments to the Fiscal Year (FY) 2023-24 budget for the purposes of confirming authorized appropriations and transfers.
BACKGROUND:
Staff is in the process of completing the accounting close for the fiscal year ended June 30, 2024, and are reviewing the revenues and expenditure activity in the General Fund, Special Revenue funds and other special purpose funds. This review has identified the need for additional budget adjustments for which City Council approval is requested.
ANALYSIS:
The purpose of these amendments is to formally authorize the appropriations supporting expenditures and transfers required in certain funds to fulfill their respective purposes and functions through June 30, 2024. City Council approval of the proposed resolution provides formal authority to incorporate adjustments as part of the final FY 2023-24 budget, summarized as follows:
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
Details of the proposed budget amendments are reflected in Attachment 1 to this report, and described as follows:
General Fund
Transfers-In
• Amendment to reflect the transfer of $300,000 from the Measure G - Cannabis Special Revenue Fund (216) to support a portion of FY 2023-24 contract costs for the SAFE Team. The three-year SAFE team pilot is funded by a combination of opioid settlement funds, cannabis taxes, and general fund dollars, if necessary.
Transfers-Out:
• Amendment to reflect the anticipated transfer of $450,000 from the General Fund to the Essential Facilities Capital Projects Fund (420) consistent with prior City Council policy directing one-third of Measure E Transaction and Use Tax, less debt service on the outstanding 2018 bonds, be transferred to support specific capital projects as reflected included in the Essential Facilities Master Plan.
• Amendment to reflect the transfer of $13,282 from the General Fund to the Public Safety Grant Fund (281), to reflect the City’s matching contribution to the Bulletproof Vest Partnership program.
This transfer is supported by a corresponding reduction in expenditure appropriations within the General Fund, resulting in no net General Fund impact.
Other Funds
Staff is requesting the approval of a total of $1,213,282 in increased resources and $1,050,000 in increased appropriations to Other Funds, reflecting the amendments included above as well as selected adjustments impacting only other funds, including:
Measure G – Cannabis Special Revenue Fund (216)
• Amendment to reflect the transfer-out of $300,000 from the Measure G - Cannabis Special Revenue Fund (216) to support a portion of FY2023-24 contract costs for the SAFE Team.
Measure C – Wildfire Mitigation Fund (242)
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
• Amendment to reflect the estimated $750,000 in reimbursement revenue from the Marin Wildfire Prevention Agency (MWPA) for enhanced contract work funded through the Measure C - Wildfire Mitigation (Fund 242) during the fiscal year
• Amendment to increase expenditure appropriations with the Measure C – Wildfire Mitigation Fund by $750,000 to cover fully-reimbursed contract work performed during the fiscal year.
Grants Fund – Pubic Safety (281)
• Amendment to reflect the transfer-in of $13,282 from the General Fund to the Public Safety Grant Fund (281), to reflect the City’s matching contribution to the Bulletproof Vest Partnership program.
Essential Facilities Capital Projects Fund (420)
• Amendment to reflect the anticipated transfer-in of $450,000 from the General Fund to the Essential Facilities Capital Projects Fund (420) consistent with prior Council policy directing onethird of Measure E Transaction and Use Tax, less debt service on the outstanding 2018 bonds, be transferred to support specific capital projects as reflected included in the Essential Facilities Master Plan.
FISCAL IMPACT: This action authorizes the formal appropriation of resources in the FY 2023-24 budget to support the actual expenditure and transfer activity through June 30, 2024, as described in this report.
No spending authority beyond what was spent or committed as of June 30, 2024, is created through this action.
OPTIONS:
The City Council has the following options to consider on this matter:
1. Adopt the resolution.
2. Adopt the resolution with modifications.
3. Take no action.
RECOMMENDATION: Adopt a resolution adopting amendments to the Fiscal Year (FY) 2023-24 budget for the purposes of confirming authorized appropriations and transfers.
ATTACHMENTS:
1. Resolution approving fiscal year 2023-24 amendments
2. Proposed FY 2023-24 Budget Amendments
Attachment A
RESOLUTION NO.
RESOLUTION OF THE SAN RAFAEL CITY COUNCIL ADOPTING AMENDMENTS TO THE CITY OF SAN RAFAEL BUDGET FOR FISCAL YEAR 2023-24 FOR THE
PURPOSE OF CONFIRMING AUTHORIZED APPROPRIATIONS AND TRANSFERS WHEREAS, the City Council approved Resolution No. 15221 adopting the fiscal year 2023-2024 budget; and
WHEREAS, the City Council approved other actions during the fiscal year to authorize spending; and
WHEREAS, as part of the fiscal year-end closing process, staff has reviewed and analyzed actual revenues, expenditures and transfers through June 30, 2024, has identified a need for additional budget adjustments, and has submitted its analysis and recommendations in a report to the City Council; and
WHEREAS, after examination, and due consideration, the City Council has accepted the same report and recommendations;
NOW, THEREFORE, BE IT RESOLVED, by the San Rafael City Council that Resolution No. 15221 for fiscal year 2023-2024 is further amended to authorize the following adjustments to resources and appropriations to selected funds:
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a special meeting of the Council of said City on Monday, the 19th day of August 2024 by the following vote, to wit:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
LINDSAY LARA, City Clerk
Revenues:
Fund Current Budget Resources Transfers in Revised Budget 001 - General Fund 100,017,060 300,000 100,317,060
242 - Measure C Wildfire Prevention Parcel Tax 1,956,238 750,000 2,706,238 281 - Grants Fund - Safety 683,099 13,282 696,381
420 - Measure E-Public Safety Facility - 450,000 450,000 Total Revenue Adjustments 750,000 763,282
Expenditures:
Fund Current Budget Appropriations Transfers out Revised Budget 001 - General Fund 104,465,324 - 450,000 104,915,324
216 - Measure G - Cannabis 180,246 300,000 480,246
242 - Measure C Wildfire Prevention Parcel Tax 2,449,464 750,000 3,199,464 Total Expenditure Adjustments 750,000 750,000
Revenues &
Transfers In
Expenditures &
Transfers Out
Revenues &
Transfers In
Expenditures &
Transfers Out
Revenue Adjustments
Increased support from Marin Wildfire Prevention authority for additional contract work performed throughout the year 750,000 Wildfire (242)
Exepnditure Appropriations
Increased appropriations to Measure C - Wildfire Mitigation (420) to support enhanced contract work during the year 750,000 Wildfire (242)
Reduce expenditure appropriation in General Fund match for bullet-proof vest partnership program (re-allcoated to Transfers Out) (13,282)
Transfers
Transfer of General Fund match to Grants Fund - Safety (281) for bulletproof vest partnership program 13,282 13,282 Grants Fund - Safety (281)
Transfer from Measure G - Cannabis Fund (216) to the General Fund to support SAFE team activities 300,000 300,000 Cannabis (216) Transfer of one third Measure E use tax, less debt service, to the Essential Facilities Fund (420) 450,000 450,000 Essential Facilities (420) Proposed Amendments (9/18/2023) 300,000 450,000 1,213,282 1,050,000
ATTACHMENT B
General Fund Other Funds
Proposed FY2023-24 Budget Amendments - Final Budget