Agenda packet — San Rafael City Council, September 3, 2024 (part 2 of 2)

City of San Rafael July 22, 2024
Citywide Safety Electrical Services
DC Electric Group, Inc.

John Abraham, Regional Manager
• 38 years of total local experience in the electrical industry • 27 years of experience in the traffic signal and street light maintenance industry • Bachelor of the Arts Degree in Business Management
• IMSA Certified - Work Zone Safety, Traffic Signal Level I, Level II, Level III • Other Certifications – Fiber Optic Technician, Airport Lighting Technician, Crane Operation and Asbestos Abatement
Experience:
▪ Contra Costa County - Lead Electrician of the Traffic Signal Shop maintaining over 750 traffic signals and all streetlights within County jurisdiction. ▪ Lead emergency, non-emergency, and preventative maintenance technician for the following local municipal clients for the past 27+ years: Antioch, Brentwood, Clayton, Concord, Danville, Hercules, Martinez, Moraga, Oakley, Orinda, Pinole, Pleasant Hill, San Pablo, other agencies throughout the grater bay area.
▪ Extensive operational knowledge of various types of traffic signal equipment, controller assemblies, and associated electrical component functions: 332 & NEMA Cabs, 2070 controllers, 170 & NEMA TS1 and TS2 controllers. Installation, repair, programming and general maintenance of total controller assemblies including malfunction management systems, battery back-up systems, output circuit drivers, vehicle and pedestrian detectors including, magnetometer - based vehicle detection, wireless (Sensys Networks), inductive loop detection, Piezo loop detection, various video detection systems (Iteris, Econolite and Trafficon), emergency vehicle pre-emption systems (Opticom & Emtrac), vehicle and pedestrian indications, red light camera systems and all associated wiring, Installation and repair of traffic calming devices, lighted crosswalk systems, and radar feed-back signs. Expertise in investigation and repair of both stand-alone systems and coordinated intersections. Development and implementation of signal timing and coordination plans. Installation and troubleshooting of hardwire and wireless telemetry systems, (spread spectrum, etc.).
▪ Repair of electrical, electronic, and microprocessor-based equipment to the component level in the Signal Shop.
▪ Fabrication of specialized equipment for testing existing equipment and troubleshooting performance of equipment in the field.
▪ Streetlight maintenance and lighting retrofit projects. ▪ Electrical maintenance of all County facilities including airport lighting, phone/data systems and HVAC/refrigeration maintenance.
▪ Primary contact person for all public agencies within the County. ▪ Specific knowledge of the geography and electrical infrastructure in the East Bay and surrounding areas, including traffic signal and street light maintenance history. ▪ Planning, layout, estimating, purchasing, cost control, scheduling, and personnel management. ▪ In depth understanding of industrial standards, codes, and safety practices.

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City of San Rafael July 22, 2024
Citywide Safety Electrical Services
DC Electric Group, Inc.

Jeff Asch, Chief Operating Officer
• 22 years experience in streetlight and traffic signal maintenance, and 31 years of total experience in the electrical industry
• California State License Holder –Class B (General Building); C-10 (Electrical) C-31 (Construction Zone Traffic Control); C-61/D-31 (Pole Installation & Maintenance) • Experienced executive with a proven track record of successfully operating and growing small businesses. Strengths include Operations, Project Development, Project Management, Accounting & Finance, Geographic Expansion, Information Technologies, Legal & Risk Management, and Contract Administration,
• Bachelor of Arts Degree in Government with High Honors, Wesleyan University, Middletown, CT
Certificate in Energy Management & Design, Sonoma State University, Rohnert Park, CA Employment:
• DC Electric Group, Inc. (2015 – Present)
Chief Operating Officer
• Cartelligent (2013 – 2015)
Chief Executive Officer
• Republic Intelligent Transportation Services, Inc. (2002 – 2011) Vice President & Chief Financial Officer (2002 – 2011)
• Northeast Energy Services Company (NORESCO)
Western Region Vice President (2000 – 2002)
Western Regional Manager (1997 – 2000)
Engineering & Project Management (1994 – 1997)
Experience:
▪ At Northeast Energy Services Company, oversaw western regional operations for the premier provider of energy efficiency services, including expansions to central and southern California, Hawaii, and the Pacific Northwest, growing the region from $1M in annual construction to over $30M. Key clients included Pacific Gas & Electric, Southern California Edison, Safeway, RiteAid, the County of Los Angeles, the California Army National Guard, as well as smaller cities throughout California.
▪ As the Vice President & Chief Financial Officer of Republic Intelligent Transportation Services, Inc., helped operate the nation’s leading traffic signal and streetlight maintenance services company with 10,000 intersections and over 170,000 streetlights under maintenance. Oversaw the expansion to New England, Southern California, Texas, and Arizona. ▪ As the Chief Operating Officer of DC Electric, Inc. has direct oversight for all operations.

Responsible for all project management, management, and administrative functions such as accounting, fleet management, insurance, risk management, legal, and IT, including the creation and ongoing support for our web-based custom written streetlight and traffic signal work order management system.

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City of San Rafael July 22, 2024
Citywide Safety Electrical Services
DC Electric Group, Inc.

Dave D’Elicio, CEO
• 20 years local experience in the traffic signal, street lighting, and electrical industry. • 17 years Journeyman Electrician, IBEW Local #551
• D.I.R State Certified General Electrician
• California State License Holder – C-10
• IMSA Certified – Traffic Signal Field Technician Level II • Exceptional training and understanding of electrical theory and its relation to practical application Experience:
▪ Traffic Signal and Street Light Repair and Maintenance Technician ▪ Extensive knowledge of various types of traffic signal equipment, controller assemblies, and associated electrical component functions. Installation, repair, programming, and general maintenance of total controller assemblies including malfunction management systems, output circuit drivers, and vehicle and pedestrian detectors including inductive loop detection and video detection systems.
▪ Emergency, non-emergency, and preventative maintenance service for the following local municipal clients: City of Emeryville, City of San Rafael, City of Mill Valley, City of Petaluma, City of Rohnert Park, City of Novato, City of Sausalito, Town of San Anselmo, Town of Ross, Town of Corte Madera, and County of Marin. ▪ Industrial electrical design, installation, and repair with expertise in street light and traffic signal infrastructure installations and associated undergrounding. Extensive history in design, installation, programming, and maintenance of commercial energy management systems and smart systems.

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City of San Rafael July 22, 2024
Citywide Safety Electrical Services
DC Electric Group, Inc.

Patrick Madden
Sr. Traffic Signal & Streetlight Technician
• 34 years Journeyman Electrician
• California State Certified – General Electrician
• IMSA Certified – Workzone Safety, Traffic Signal Field Technician Level I, II & III • 14 years local experience in the traffic signal, street lighting industry including maintenance, repair, and on-call emergency services.
• General knowledge of the geography, history, and technical requirements of the electrical infrastructure system for the North Bay and surrounding areas.

Experience:
▪ Senior Traffic Signal Technician, Foreman and Superintendent ▪ Operational knowledge of various types of traffic signal equipment, controller assemblies and associated electrical component functions: 332 & NEMA Cabs, 170 & NEMA TS1, and TS2 controllers. Installation, repair, programming, and general maintenance of total controller assemblies including malfunction management systems, battery back-up systems, output circuit drivers, vehicle and pedestrian detectors including, magnetometer – based vehicle detection, wireless (Sensys Networks), inductive loop detection, Piezo loop detection, various video detection systems (Iteris, Econolite and Trafficon), emergency vehicle pre-emption systems (Opticom & Emtrac), vehicle and pedestrian indications, in pavement warning systems, traffic calming devices, red light camera systems, and all associated wiring. ▪ 10 years experience in complete operations (maintenance, repair and after – hours emergency services) of Traffic Signal infrastructure for the following local municipal agencies:
▪ Cities of Novato, San Rafael, Mill Valley, Larkspur, Sausalito, Rohnert Park, Cotati, Sebastopol, American Canyon, El Cerrito, Benicia, Emeryville and Ukiah. Counties of Marin and Sonoma.

Towns of Corte Madera, San Anselmo, Fairfax, Ross, and Windsor. ▪ 10 years experience in complete operations (maintenance, repair and after-hours emergency services) of Streetlight infrastructure for the following local municipal agencies:
▪ El Cerrito, Emeryville, Windsor, Benicia and total inventories for all MGSA agencies (Cities of Novato, San Rafael, Mill Valley, Larkspur, Sausalito and Belvedere. County of Marin, Towns of Corte Madera, San Anselmo, Fairfax, Ross, Tiburon. Community Services Districts, Bel Marin Keys and Marinwood.
▪ On-Call utility locate and marking (USA)

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City of San Rafael July 22, 2024
Citywide Safety Electrical Services
DC Electric Group, Inc.

Chris Wilson
Traffic Signal and Street Light Foreman
• 21 years of local experience in the traffic signal, street lighting, and electrical industry • 16 years Journeyman Electrician, IBEW Local #551
• IBEW Local #551 Apprenticeship Program
• D.I.R State Certified General Electrician
• IMSA Certified – Work Zone Safety, Traffic Signal Level I, Level II, & Level III • Tower climbing, aerial safety, and rescue training and certification • Anritsu Site Master line sweep certification.
• Andrew Institute EZFIT and Positive Stop Series connectors certification • Specific knowledge of the geography and the electrical infrastructure for the North Bay Area Experience:
▪ Traffic signal and street light maintenance, repair – Journeyman Electrician and Field Superintendent
▪ Extensive knowledge of various types of traffic signal equipment, controller assemblies, and associated electrical component functions. Installation, repair, programming, and general maintenance of total controller assemblies including malfunction management systems, output circuit drivers, and vehicle and pedestrian detectors including inductive loop detection and video detection systems
▪ Expert underground utility location and repair
▪ Emergency, non-emergency, and preventative maintenance service for the following local municipal clients: Cities of Novato, San Rafael, Mill Valley, Larkspur, Sausalito, Rohnert Park, Cotati, Sebastopol, American Canyon, Benicia, Emeryville, Petaluma, and Ukiah.

Counties of Marin and Sonoma. Towns of Corte Madera, San Anselmo, Fairfax, Ross and Windsor.

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City of San Rafael July 22, 2024
Citywide Safety Electrical Services
DC Electric Group, Inc.

Jason Filippi
Traffic Signal and Street Light Technician
• 18 years traffic signal and streetlight maintenance technician for MGSA and surrounding agencies.
• 14 years Journeyman Electrician, IBEW Local #551
• IBEW 1245 Apprenticeship Program (4 years)
• 21 years local experience in the electrical construction industry with extensive underground and joint trenching experience for PG&E.
• D.I.R State Certified General Electrician
• IMSA Certified – Work Zone Safety, Traffic Signal Level I, Level II, & Level III • OSHA 20 / Forklift Certified
• Specific knowledge of the geography and the electrical infrastructure for the North Bay Area Experience:
▪ Traffic signal and street light maintenance, repair – Journeyman Electrician ▪ Extensive knowledge of various types of street light and traffic signal equipment, controller assemblies, and associated electrical component functions. Installation, repair, programming, and general maintenance of total controller assemblies including malfunction management systems, output circuit drivers, and vehicle and pedestrian detectors including inductive loop detection and video detection systems.
▪ Expert underground utility location and repair
▪ Emergency, non-emergency, and preventative maintenance service for the following local municipal clients: Cities of Novato, San Rafael, Mill Valley, Larkspur, Sausalito, Rohnert Park, Cotati, Sebastopol, American Canyon, Benicia, Berkeley, Emeryville, and Ukiah.

Counties of Marin and Sonoma. Towns of Corte Madera, San Anselmo, Fairfax, Ross, and Windsor.

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City of San Rafael July 22, 2024
Citywide Safety Electrical Services
DC Electric Group, Inc.

F. ACKNOWLEDGEMENT OF CITY’S AGREEMENT AND INSURANCE

REQUIREMENTS
DC Electric Group, Inc. has reviewed the proposed Contract (Attachment C) and the associated insurance requirements. We hereby accept all terms and conditions contained in the agreement. Additionally, we acknowledge the amended bid schedule which includes the option for discount pricing on the hourly rate for USA ticket work. As the City of San Rafael’s current signal maintenance provider, our insurance certificate is currently on file with the City and is attached to the end of this proposal.

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City of San Rafael July 22, 2024
Citywide Safety Electrical Services
DC Electric Group, Inc.

G. ATTACHMENTS

1.) Contractor’s License

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City of San Rafael July 22, 2024
Citywide Safety Electrical Services
DC Electric Group, Inc.

2.) Corporate W9

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City of San Rafael July 22, 2024
Citywide Safety Electrical Services
DC Electric Group, Inc.

3.) Business License (City of San Rafael)

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City of San Rafael July 22, 2024
Citywide Safety Electrical Services
DC Electric Group, Inc.

4.) Insurance Certificate

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City of San Rafael July 22, 2024
Citywide Safety Electrical Services
DC Electric Group, Inc.

Exceeding Industry Expectations
City of San Rafael
Proposal for
Citywide Safety Electrical Services
Due by July 22, 2024, by 11:00 AM

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City of San Rafael July 22, 2024
Citywide Safety Electrical Services
DC Electric Group, Inc.

Exceeding Industry Expectations
July 22, 2024
City of San Rafael
Department of Public Works
Attn: Jonathan Schellin
111 Morphew St
San Rafael, CA 94901
RE: Request for Proposals (RFP) for Citywide Safety Electrical Services Mr. Schellin,
We are pleased to provide this Proposal for Citywide Safet Electrical Services for the City of San Rafael.

DC Electric Group, Inc. (“DC Electric”) is a local North Bay-based California corporation specializing in municipal electrical and lighting contracting with a core focus on traffic signal and streetlight maintenance and related services for all Marin County agencies. We are licensed and bonded in the State of California (DIR# 1000003395 & CA License #949934), and hold Class A (General Engineering), Class B (General Building), C-10 (Electrical), C-31 (Traffic Control), C-61/D-31 (Pole Installation & Maintenance) contractor’s licenses. Our highly experienced office and field staff are locally recognized as experts in the street lighting and traffic signal industry. Our local operations facilities in Cotati and Novato are ideally located to provide the City with rapid response times. With our many years of local municipal experience, our dedication to customer satisfaction, and our in-depth firsthand knowledge of the electrical infrastructure within San Rafael, we are confident we can provide exemplary service and quality craftsmanship to the City.

Please contact Tim Carter with questions:

Contact: Tim Carter, Regional Vice President
Corporate Headquarters & Yard: 605 W. Sierra Ave, Cotati CA 94931 Marin County Yard: 8121 Binford Rd, Novato, CA 94945
Mailing Address: P.O. Box 7525, Cotati, CA 94931
Office Phone (24/7/365 Emergency #): (707) 992-0141
Office Fax: (888) 525-8419
Email Address: [email protected]
Tax ID #: 46-3612010
DC Electric has reviewed the requirements of the RFP documents including the insurance requirements and has conducted the necessary due diligence required to submit this proposal. In general, we do not anticipate using any subcontractors for this routine maintenance work. Please feel free to contact any of our references listed below. Thank you for considering DC Electric as the best partner for Citywide Safety Electrical Services.

Respectfully,
Tim Carter, Regional Vice President

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City of San Rafael July 22, 2024
Citywide Safety Electrical Services
DC Electric Group, Inc.

Table of Contents
A. Mission Statement
B. Approach to the Work
C. Qualifications: Staffing, Team Experience and Understanding of Requested Services and Objectives.

D. Client References
E. Resumes
F. Acknowledgement of City’s Agreement and Insurance Requirements G. Attachments:

1.) Contractor’s License

2.) Corporate W9

3.) Business License (City of San Rafael)

4.) Insurance Certificate

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City of San Rafael July 22, 2024
Citywide Safety Electrical Services
DC Electric Group, Inc.

Exceeding Industry Expectations
A. MISSION STATEMENT
In a world where indifference and insincerity have become the status quo, individual needs have been forgotten and the customer reduced to a mere number, it is DC Electric Group, Inc.’s focus to restore the spirit of exceptional service by establishing personal accountability for our customers’ experience and satisfaction during the course of business. Our customers count on our dependability, our drive, and our integrity. In this capacity, we hold a responsibility to nurture, retain and maintain the customer confidence that is necessary to our existence. It is our Mission to deliver high-quality, cost-effective Traffic Signal and Streetlight services, on schedule, by employing and supporting a motivated, flexible, and focused team. We value the importance of our relationships and will continue to remain fair and true in our dealings with all employees, customers and vendors.

We take great pride in our accomplishments and continue to build on them every day.

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City of San Rafael July 22, 2024
Citywide Safety Electrical Services
DC Electric Group, Inc.

B. APPROACH TO THE WORK
DC Electric’s core business is Traffic Signal and Streetlight maintenance services. DC Electric currently performs traffic signal maintenance, streetlight maintenance, and electrical safety services like those requested for approximately thirty (30) agencies throughout the Bay Area. DC Electric is currently responsible for the ongoing maintenance of approximately six hundred (600) signalized intersections and twenty thousand (20,000) streetlights, including all signals, streetlights, flashing crosswalks, RRFBs, flashing beacons, and radar speed feedback signs in the City of San Rafael and surrounding Marin County agencies. DC Electric is also the current streetlight maintenance provider under contract with the Marin General Services Authority (MGSA). In addition to routine maintenance and repairs, we have staff on-call 24/7/365 to respond to emergency response for all our customers. The most important criterion that sets DC Electric apart is our primary focus on maintenance and operations. Our traffic signal and streetlight maintenance services are not simply a division of a larger construction or manufacturing operation. We often operate as an extension of City staff and perform inspection services on new signals, assist in the design and planning of new infrastructure projects, locate and mark existing infrastructure, and serve as integrators for new equipment installations.

Emergency Response Ability
DC Electric acknowledges the City’s requirement for a thirty (30) minute emergency response time on weekdays (7:00 AM to 5:00 PM) and sixty (60) minute response time on weekday evenings (5:00 PM to 7:00 AM), weekends, and holidays. We have technicians throughout Marin County Monday through Friday, and we are fully committed to responding immediately to these emergencies.

Commitment to Managing City’s Network & ATMS
DC Electric worked with City IT department to update traffic signal network IP scheme for scalability.

We configured and deployed network switches utilizing fiber optics, ethernet over copper and broadband radios to connect more than 60 intersections and modernize the City’s ITS system. DC Electric currently helps monitor and maintain the City’s network and ATMS system as the primary users of the system.

Engineering & Testing:

DC Electric has longstanding relationships with virtually all local Traffic Engineering firms, with the ability to contract with and/or assist with development, modification, and implementation of any signal project, including evaluating/testing signal timing and coordination plans. Our traffic labs allow for cabinet/controller testing for our customers.

Facilities & Inventory
DC Electric maintains offices, warehouse space and operation yards in Cotati, CA, Novato, CA and Pacheco, CA. Our facilities house the necessary materials for the maintenance and repair of traffic signal and streetlight infrastructure including signal hardware, LEDs, cabinets, components, poles, fixtures, photocells, fuses, pull-boxes, wire, and other miscellaneous traffic signal and streetlight materials. The appropriate spare inventory necessary for the proper operations of the City infrastructure will be maintained. We continually monitor as material is used and maintain adequate inventory levels.

Equipment:

DC Electric has access to all of the necessary equipment to properly maintain the traffic signal and streetlight infrastructure for the City. All of our field technicians use Altec AT235 or Altec 37G aerial lift “bucket trucks.” DC Electric staff have more than 20 years of experience working directly with Altec to support our fleet operations. In addition to the standard bucket trucks, DC Electric has all material handling, aerial crane, service body, and traffic control equipment at our disposal for any need that should arise. If necessary, we also have the ability to contract for 24/7/365 emergency crane services allowing us operational flexibility and access to a wide variety of crane assets at a moment’s notice.

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City of San Rafael July 22, 2024
Citywide Safety Electrical Services
DC Electric Group, Inc.

Complete List of Services:

In addition to the services being requested DC Electric provides a wide variety of traffic signal, streetlight, and related electrical services to municipal agencies in the following areas:

Transportation
• Complete traffic signal installations, modifications, repairs & maintenance • Video system installation and repair – CCTV & video detection • Fiber Optic cabling installation, splicing, troubleshooting and repair • Network switch configuration, installation and troubleshooting • ITS system operation and maintenance
• Emergency Vehicle Pre-emption
• Battery Back-up Systems (BBS)
• Radar Speed Feedback Signs
• Audible Pedestrian Signals (APS)
• Integrated Corridor Mobility Equipment
• Microwave Vehicle Detection Station
• ADA pedestrian upgrades
• Underground utility installation & repair
• Utility locating and marking
• Lighted x-walk installation and repair
• After hours and emergency response
• Live Electronic Records Management System
Street Lighting & General Services
• Street lighting – Installations, repair & maintenance – Parallel and series systems • Parks lighting and ball field lighting
• Building electrical – (interior and exterior) Installations, repair & maintenance • Parking lot lighting
• Holiday and decorative lighting & banner installations • Fountain, pool & spa electrical
• Electrical control work – energy management systems, time clock & photo control • After hours and emergency response
Lighting & Energy Efficiency Services
• Audits
• Upgrades – LED & Induction Lighting
• Electric vehicle charging stations
• Smart parking meters
• Energy management system installation & repair
Heavy Electrical Services
• Generator installation, maintenance, and repairs
• Storm water pump and sanitary lift station maintenance, and repairs

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City of San Rafael July 22, 2024
Citywide Safety Electrical Services
DC Electric Group, Inc.

C. QUALIFCATIONS: STAFFING, TEAM EXPERIENCE, AND
UNDERSTANDING OF REQUESTED SERVICES AND OBJECTIVES.

Since traffic signal maintenance and emergency repair work is a service, a key qualification when contracting for these services is the quality and experience of the management and field staff. The employees at DC Electric have successfully maintained hundreds of signalized intersections and thousands of streetlights, and have managed, designed, and/or constructed many tens of millions of dollars’ worth of community-based traffic signal and streetlight projects. We have earned a strong reputation for consistent and creative problem solving through a solid technical base and exemplary work performance. We have demonstrated our capability in providing exceptional workmanship, flexibility in the field, and the ability to make decisions and act independently while providing field support services.

We also focus on maintaining up to date training and knowledge of industry standards, specifications, applicable certifications, and continued education to continue to serve our clients in the future. We are 100% customer focused and driven to provide the highest quality services to satisfy our customers’ needs.

With more than 15 field technicians dedicated to maintenance and installation operations, along with a robust administrative team, DC Electric is well staffed to support the City’s needs. Below are the proposed key management for the City of San Rafael’s Citywide Safety Electrical Services.

Experience of Key Management Staff
DC Electric’s Key Management Team members have a combined 100+ years of direct involvement in the traffic signal and streetlight maintenance industry in the Bay Area, including the City of San Rafael. Our Key Management Team members are listed below.
• Dave D’Elicio, DC Electric’s CEO, has 20+ years of experience in traffic signal and street light maintenance and construction throughout the Bay Area. He holds a Class “A” General Engineering and Class “C10” Electrical Contractors license. Dave has been with DC Electric since its inception in 2011.
• Jeff Asch, DC Electric’s COO, has 20+ years’ experience in streetlight and traffic signal maintenance and holds a Class “B” General Building, Class “C10” Electrical, Class “C31” Construction Zone Traffic Control, and Class “C61/D31” Pole Installation & Maintenance contractors’ licenses. Jeff has been with DC Electric since 2015. • Tim Carter serves as Regional Vice President and has over 20 years of experience managing traffic signal construction and maintenance projects throughout Northern CA. Tim is an expert at Estimating and proposal writing, Bid preparation, Contract Review/Execution, Purchasing, Subcontracting, Scheduling, Traffic Control Plans, Obtaining Permits, Job tracking and reporting, and Billing review. Tim has been with DC Electric Group since 2012. • Justin Calkins serves as our ITS Project Manager and has 20+ years of experience in the traffic signal industry working for local agencies, equipment manufacturers, suppliers, and contractors.

He specializes in the design, implementation and operation of ITS devices and services including ATMS, SPM and networking systems. Justin has been with DC Electric since 2018. • John Abraham serves as Regional Manager and was Contra Costa County’s traffic signal and streetlight maintenance division for more than 20 years, maintaining over 750 signalized intersections for 11 different agencies. John has been with DC Electric since 2016 and manages our East Bay office in Pacheco, CA.

Please see Section E: Resumes for a complete list of Key Management Team members’ qualifications.

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City of San Rafael July 22, 2024
Citywide Safety Electrical Services
DC Electric Group, Inc.

Experience of Key Field Staff
A successful traffic signal maintenance program is dependent on the quality of the technical staff in the field. In addition to the key management team members, DC Electric has highly skilled field technicians.

DC Electric is an IBEW signatory Union contractor. All of our field technicians have received extensive general electrical training, as well as years of on-the-job training in traffic signal and streetlight maintenance and operations. Our field technicians have International Municipal Signal Association (IMSA) Certifications in Work Zone Safety, Traffic Signal Level I, Traffic Signal Level II, and Traffic Signal Level III. Our team currently maintains more than 22,000 streetlights and 550 signalized intersections for more than 30 different municipal agencies.

It is this level of training and experience that enable DC Electric staff to quickly assess problems in the field, make necessary repairs with a minimum of time and cost, and make decisions independently in the field. Our technical staff know how to perform the work, can perform it safely, and understand their responsibility to public safety and to satisfying constituent and customer needs.

DC Electric has reviewed the applicable prevailing wage classifications for this project, and will comply with all prevailing wage requirements, as well as all federal, state, and local wage and labor laws, OSHA requirements, and appropriate safety measures. DC Electric is registered with the California Department of Industrial Relations, DIR#1000003395.

Please see Section E: Resumes of selected DC Electric Field Staff members assigned to the City.

D. CLIENT REFERENCES
Customer Satisfaction & References:

In order to succeed as a traffic signal and streetlight maintenance company, not only do we have to be experts in traffic signal and streetlight maintenance, but we must also satisfy our customers. From our perspective, successfully completing large construction projects is easy relative to achieving total customer satisfaction year-after-year while performing thousands of routine maintenance tasks for dozens of agencies. It is our mission to provide exceptional service and 100% customer satisfaction. In the traffic signal and streetlight maintenance industry, there is no better way to judge the quality of a maintenance service provider than by asking their customers. For traffic signal and streetlight maintenance, emergency response, and repairs where public safety is at issue and the reputation of a municipality is at stake, it is absolutely critical that the City be 100% satisfied with the quality, timeliness, expertise, and level of service provided by your maintenance contractor.

This is why DC Electric holds customer satisfaction as the single most important measure of our success.

In addition to DC Electric’s staff regularly checking with all of our customers to ensure they are satisfied; we also engage a 3rd party consultant to periodically contact our customers and provide feedback regarding their experience. We are pleased to say that based on the results of our 3rd party interviewing; DC Electric is proud to continually achieve 100% customer satisfaction. DC Electric feels so strongly about customer satisfaction that we have provided reference information below for every agency we perform streetlight or traffic signal maintenance services. It is easy for a contractor to hand pick 3 positive references. It is much more difficult to have confidence that every agency we support can act as a positive reference. We encourage you to contact any of them for information about our technical expertise, customer service, and company qualifications.

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City of San Rafael July 22, 2024
Citywide Safety Electrical Services
DC Electric Group, Inc.

Customer Reference List
Agency Contact Contact #: Email
City of Benicia Ted Corder 707-580-5888 [email protected] City of Berkeley Tom Salkowitz 510-517-3361 [email protected] City of Cloverdale Derrick Montanye 707-894-1728 [email protected] City of Concord Virenda Patel 925-671-3129 [email protected] City of Cotati Craig Scott 707-665-3620 [email protected] City of Emeryville Ryan O’Connell 510-596-4346 [email protected] City of Healdsburg Jarrod Dericco 707-799-2623 [email protected] City of Lafayette Mike Moran 925-935-1238 [email protected] City of Larkspur Bob Quinn 707-246-2152 [email protected] City of Livermore Jason Calkins 925-960-8042 [email protected] City of Mill Valley Andrew Poster 415-384-4848 [email protected] City of Novato Petr Skala 415-899-8237 [email protected] City of Oakley Billilee Saengchalern 925-625-7154 [email protected] City of Orinda Kevin McCourt 925-253-4251 [email protected] City of Petaluma Jeff Stutsman 707-776-3673 [email protected] City of Rohnert Park Tom Kelley 707-304-2880 [email protected] City of San Pablo Daniel Gomez 510-215-3077 [email protected] City of San Rafael Willie Lagleva 415-485-3496 [email protected] City of San Ramon Greg Bender 925-973-2694 [email protected] City of Sausalito Kevin McGowan 415-289-4176 [email protected] City of Sebastopol Dante Del Prete 707-823-5331 [email protected] City of Ukiah Andrew Stricklin 707-463-6297 [email protected] City of Walnut Creek Karlan Larson 925-943-5899 [email protected] Contra Costa County Dave Lavelle 925-383-8982 [email protected] County of Marin Dan Dawson 415-473-6287 [email protected] County of Mendocino Bill Wood 707-234-2823 [email protected] County of Sonoma Joe Pease 707-565-2231 [email protected] GGNRA Nick Geitner (415) 740-4090 [email protected]
The Presidio Trust Petey (Vaega) Ulufatu (415) 850-5657 [email protected] Town of Corte Madera R.J. Suokko 415-927-5120 [email protected] Town of Fairfax Loren Umbertis 415-453-2370 [email protected] Town of Ross Richard Simonitch 415-453-1453 [email protected] Town of San Anselmo Sean Condry 415-258-4676 [email protected] Town of Windsor Tod Ceruti 707-536-3489 [email protected]

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City of San Rafael July 22, 2024
Citywide Safety Electrical Services
DC Electric Group, Inc.

E. RESUMES (Key Personnel)
Timothy Carter, Regional Vice President
• 20 years of local experience in traffic signal and street light maintenance industry. • Bachelor of Arts Degree in Environment al Studies and Planning, Energy Management and Design from Sonoma State University.
• IMSA Certified - Work Zone Safety, Traffic Signal Level I & Level II • 16 years of experience as a Project Manager for traffic signal and street light maintenance and construction management in the North Bay Area Region.

Employment:
• DC Electric Group, Inc. (2012 – Present)
Regional Vice President
• Republic Intelligent Transportation Services, Inc. (2003 – 2012) Project Manager & Service Operations Manager (2003 – 2012) Experience:
• Project Manager, Service Operations Manager, and primary contact person for all public agencies in Marin, Sonoma, Mendocino, Solano, Napa, Alameda, Contra Costa counties for all traffic signal maintenance, streetlight maintenance, and associated construction projects. • Currently responsible for the project management (maintenance, repair and after- hours emergency services) of signal and street light infrastructure for the following local agencies:

Cities of Novato, Petaluma, San Rafael, Mill Valley, Larkspur, Sausalito, Rohnert Park, Cotati, Sebastopol, Benicia, and Ukiah, Counties of Marin and Sonoma, Towns of Corte Madera, San Anselmo, Fairfax, Ross, and Windsor, as well as the Bel Marin Keys and Marinwood Community Services Districts.
• Specific knowledge of the geography and electrical infrastructure in the City of Novato and surrounding areas, including traffic signal and street light maintenance history. • Managed a wide-variety of traffic signal, streetlight, and pedestrian improvement projects with excellent customer service, satisfaction, and safety:
• Expert in the installation and maintenance of Signalized Intersections, Street Lighting, Sport Lighting, Facility Lighting, Vehicle Detection (Video, Loops, Sensys™, etc.), Adaptive Traffic Control Systems, Battery back-up systems, CCTV Cameras, Emergency Vehicle Pre-emption (EVP), Signal interconnect and GPS time-clock installations, RRFBs, Lighted Crosswalks, Flashing Beacons, Radar Feedback Signs, Service Pedestals, Pedestrian (ADA) Upgrades/Improvements, Undergrounding and overhead utility and infrastructure, and Energy Efficiency Upgrades. • Development and execution of traffic signal maintenance contracts and construction projects in the San Francisco Bay Area Region, with a concentration in the North Bay. • Project manage from initial development through project completion including Estimating and proposal writing, Bid preparation, Contract Review/Execution, Purchasing, Subcontracting, Scheduling, Traffic Control Plans, Obtaining Permits, Job tracking and reporting, and Billing review • Responsibility for Training and Safety as well as Fleet Management Tim Carter is the assigned point of contact for this proposal.

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City of San Rafael July 22, 2024
Citywide Safety Electrical Services
DC Electric Group, Inc.

Justin Calkins, ITS Project Manager
• 20+ years of experience in Traffic Signal maintenance, operations, sales and support • IMSA Certified – Workzone Safety, Traffic Signal Field Technician Level III • Consortium for ITS Training and Education (C.I.T.E) – Traffic Engineering and Operations certification
• ITE - Northern California Section board member 2015-2017 Experience:
▪ Traffic Signal Technician - City of Livermore, 9 years ▪ Engineering Technician – Aegis ITS, 2 Years
▪ Technical Sales / Technical Support – Econolite Control Products Inc., 5 Years ▪ ITS Project Manager – DC Electric 2017 - Present
▪ Video detection systems installation, configuration and troubleshooting including Autoscope, Iteris, Miovision, Gridsmart and Trafficon systems.
▪ CCTV installation, configuration, and operation
▪ Fiber optic and Ethernet over copper cabling and network switch configuration, troubleshooting and repair.
▪ Wireless communications equipment installation, configuration and troubleshooting ▪ Installation, modification and repair of NEMA TS-1, TS-2 and 332 cabinets ▪ Controller programming and troubleshooting including McCain 233/2033/Omni, Intelight, Cubic/Trafficware, Econolite, and D4 software platforms. ▪ Central system management and operation including Cubic/Trafficware ATMS.Now, Econolite Centracs and McCain Transparity platforms.
▪ Evaluation and adjustment of signal timings and coordination plans • Implementation, testing, and fine tuning of hardware, software, and signal timings for Transit priority systems.
• Update traffic signal network IP schemes for scalability. • Configure and deploy network switches utilizing fiber optics, ethernet over copper and broadband radios to connect and modernize City’s ITS systems.

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City of San Rafael July 22, 2024
Citywide Safety Electrical Services
DC Electric Group, Inc.

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City of San Rafael July 22, 2024
Citywide Safety Electrical Services
DC Electric Group, Inc.

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City of San Rafael July 22, 2024
Citywide Safety Electrical Services
DC Electric Group, Inc.

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City of San Rafael July 22, 2024
Citywide Safety Electrical Services
DC Electric Group, Inc.

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City of San Rafael July 22, 2024
Citywide Safety Electrical Services
DC Electric Group, Inc.

Counties of Marin and Sonoma. Towns of Corte Madera, San Anselmo, Fairfax, Ross and Windsor.

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City of San Rafael July 22, 2024
Citywide Safety Electrical Services
DC Electric Group, Inc.

Counties of Marin and Sonoma. Towns of Corte Madera, San Anselmo, Fairfax, Ross, and Windsor.

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City of San Rafael July 22, 2024
Citywide Safety Electrical Services
DC Electric Group, Inc.

F. ACKNOWLEDGEMENT OF CITY’S AGREEMENT AND INSURANCE

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City of San Rafael July 22, 2024
Citywide Safety Electrical Services
DC Electric Group, Inc.

G. ATTACHMENTS

1.) Contractor’s License

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City of San Rafael July 22, 2024
Citywide Safety Electrical Services
DC Electric Group, Inc.

2.) Corporate W9

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City of San Rafael July 22, 2024
Citywide Safety Electrical Services
DC Electric Group, Inc.

3.) Business License (City of San Rafael)

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City of San Rafael July 22, 2024
Citywide Safety Electrical Services
DC Electric Group, Inc.

4.) Insurance Certificate
Exhibit A - Scope

SERVICES TO BE PROVIDED

BY CONTRACTOR
Safety Lighting, Traffic Signal Maintenance Tasks & ITS Support Services The City requires that the Contractor provide monthly, quarterly, semi-annual, and annual maintenance on all signals, flashing beacons, and other related safety lighting as listed below. Maintenance includes emergency, routine preventative work, USA Locate & Mark services and Intelligent Transportation System (ITS) Support Services (Traffic Signal Operations & Network Support Services). Additionally, tasks may also include on-call servicing, repair, and replacement work to City’s lighting fixtures and equipment, including, but not limited to street light work not already covered under another agreement.

The services provided by Contractor will include the following provision:
• Basic (Monthly, Quarterly, Semi-Annual, and Annual) preventative maintenance services on an ongoing basis.
• Respond and make corrective action to all daytime service requests within 30 minutes weekdays (7:00 A.M. to 5:00 P.M.) and 60 minutes on weekday evenings (5:00 P.M. to 7:00 A.M.), weekends, and holidays.
• Verification to City staff that emergency work has been completed. • Semi-annually vacuum and cleaning of all cabinets.
• Monthly daylight (7:00 A.M. to 5:00 P.M.) inspection of all signals and related equipment. • Monthly nighttime (5:00 P.M. to 7:00 A.M.) inspection of all signals and safety lighting. • Repair of replacement of signal control devices.
• Prompt response and execution of USA Locate & Mark service requests as coordinated by City representative
• Warranty service for any and all equipment supplied by Contractor. • Advance notification to City staff of planned service, which require intersection shutdowns or impacts to traffic.
• Submission to City of accurately maintained and detailed inventory records. • Submission to City of monthly, quarterly, semi-annual, and annual preventative maintenance forms.
• Submission to City of accurate monthly activity reports and records. • Professional and diligent performance of contract requirements.

The Contractor shall provide ongoing and regular emergency, routine, and preventative maintenance repairs of the City's traffic signal equipment, associated lighting, and other pertinent apparatus by duly trained and qualified personnel.

Throughout the term of this agreement, the Contractor shall provide and maintain emergency service response on a 24-hour, 365-day cycle, including all holidays. All personnel for Contractor shall be dispatched and have continuous communication access through two-way radio, pager, and/or cellular phone. The response time for initial evaluation, safety, and clean-up tasks is thirty (30) minutes from notification on weekdays (7:00 A.M. to 5:00 P.M.), and sixty (60) minutes on weekday evenings (5:00 P.M. to 7:00 A.M.), weekends, and holidays. The outside time limit for follow-up action is four (4) hours from notification. In cases of major malfunction and/or damage, the Contractor shall contact the Traffic Operations Engineer or their designee to receive further direction.

The Contractor shall follow Caltrans standards for traffic control and lane closures at all times while working on any City right-of-way. All vehicles that are used by the Contractor shall have the Contractor's identification markings. In addition, all Contractor's employees while working on a City service call shall wear Contractor's uniform and carry personal identification cards.

The Contractor shall not represent the City in matters of policy or procedures under this contract, shall not make any reference to City policy or procedures, and shall refer all questions or inquiries from the public regarding policy and procedures, or terms of this Agreement to the City Traffic Operations Engineer or their designee.

Preventative Maintenance Schedule (On-Site)
Monthly Preventative Maintenance Program
The monthly preventative maintenance program will consist of the following tasks:

1. Signal Controller
• Visually inspect for proper operation
• Controller display working
• Proper timing and coordination
• All phases on recall

2. Video Detection Cameras
• Check the camera display from the cabinet to assure proper alignment of the camera. • Check the vehicle detection of the camera.

3. Detectors and Loops
• Because of the video detection not all intersections have detector loops. If present, visually inspect for exposed wires, crack, and/or pot holes
• Check and tune detector amplifiers.

4. Signal & Pedestrian Heads
• Visually inspect all vehicular and pedestrian signals for proper operation and replace outages • Check overall intersection operation
• Check that all pedestrian signals are in good condition and aimed properly • Check all audible and tactile pedestrian signal are in good condition and properly positioned (where applicable)

5. Pedestrian Push Buttons
• Visually inspect and note condition
• Actuate each button for proper operation

6. Rapid Rectangular Flashing Beacon (RRFB) Sign
• Check the pedestrian push button actuation
• Visually inspect the operation of the RRFB sign

7. Radio Communication (where applicable)
• Check operation - is timing clock correct
• Visually Inspect cables, antenna, and other hardware

8. Pre-Emption
• Actuate pre-empt to check operation
• Visually inspect cables, antenna, and other hardware

9. Battery Backup Systems
• Test battery charge

10. Miscellaneous
• Check PG&E meter seal
• Inspect pull box lids
• Visually inspect mast arms, signal housings, and other signal hardware

11. Night Inspections
• Traffic signal heads
• Pedestrian signal heads
• Beacons
• Luminaires
Quarterly Preventative Maintenance Program
The quarterly preventative maintenance program will consist of the following tasks:

1. Controller Cabinet
• Check ground fault receptacle
• General Appearance
• Inspect door gasket condition
• Inspect door lock operation
• Operate and inspect ventilation fan and cabinet light (where applicable} • Inspect for pests, including removing insects and critters that have taken up resident

2. Battery Backup System Testing
• Test Battery Backup System (BBS) for proper operation. • Clean battery terminals and apply battery terminal and cable protector grease. • Note if BBS batteries need replacement.

3. Miscellaneous
• Hand hole covers, present & secure
• Pull boxes
• Condition of splices
• Clear of debris
Semi-annual Preventative Maintenance Program
The semi-annual preventative maintenance program will consist of the following tasks:

1. Controller Cabinet
• Visually inspect ventilation filter
• Check wire schematics and records to make sure they are it he cabinet • Measure voltage level at service entrance in cabinet and record • Vacuum and clean controller cabinet and contents
• Inspect terminal blocks
• Prior to the start of the rainy season provide winter preparation by checking the cabinet seals and re-sealing where needed to provide a waterproof cabinet.

2. Road/Loop Condition
• Loop Sealant

3. Signal Heads
• Visually check integrity of splices
•Visually check for wear and function on electromechanical controllers • Check overall intersection operation

4. Miscellaneous
• Condition of paint (frameworks, heads, cabinet, poles, and other appurtenances) Annual Preventative Maintenance Program
The annual preventative maintenance program will consist of the following tasks:

1. Controller Cabinet
• Lubricate hinges and lock when necessary
• Replace cabinet air filter
• Check and replace (if necessary) weatherproof gasket seal

2. Signal System Assessment
• Check load switches
• Perform conflict monitor test and submit printout to City • Check relays
• Check for water accumulation and duct sealant
• Check all connectors
• Clean and polish all lenses and reflectors
• Perform LED intensity evaluation for output compliance and replace LEDs as necessary • Replace up to 10 bent visors and backplates
• Paint up to 10 signal and pedestrian heads per year as necessary • Perform integrity test on all hardwire interconnect lines • Inspect and align antennas for remote monitoring

3. Miscellaneous
• Anchor bolts tightened
Intelligent Transportation System (ITS) Support Services (Remote) In addition to the on-site routine maintenance, the Contractor shall provide regular remote monitoring to all the ITS components and initiate actions to restore full functionality in a timely fashion to increase safety, improve efficiency, and maintain reliability. The timely restoration will reduce down-times for all traffic signals and save the public from unnecessary delays.

Daily ITS Support
The daily ITS support services will consist of the following tasks:

1. Traffic Operations Center (TOC) Operator to check ATMS System (Centracs) daily for:
• Controller Alarms
• Signals in Flash
• Communication outages or interruptions
• Coordination failures
• CMS sign messaging
• Emergency Vehicle Preemption functionality
• Transit Priority functionality

2. TOC Operator to check Miovision Signal Performance & Monitoring (SPM) daily for:
• Detection Errors
• System Hardware Issues
• Communication Outages or Interruptionscet

3. Setup systems to automatically alert users to potential issues off hours as-needed

4. Any issues found will be automatically dispatched to technicians to resolve in the field (to be billed separately on T&M basis).

Weekly ITS Support
The weekly ITS support services will consist of the following tasks:

1. Check SPM system for “hot spot” traffic issues and format into weekly report for City review

2. Work with City Staff and on-call engineering service provider to implement solutions as needed (to be billed separately on T&M basis).

3. Support ongoing documentation and management of the field network including IP addressing, physical network layout and mapping, switch configuration, etc.

Monthly ITS Support
The monthly ITS support services will consist of the following tasks:

1. Meet with City staff and City signal timing and/or design consultants to discuss capital investment proposals needed to maintain and improve the ITS functionality and performance.

Quarterly ITS Support
The monthly ITS support services will consist of the following tasks:

1. TOC operator to check all CCTV cameras in the system for proper operation and communications

2. Observe all Miovision cameras in the system for proper operation, detection, and alignment to ensure accurate data collection

3. Present recommendations for improvements to signal operations (i.e. signal timing/phasing, communication improvements, signal hardware upgrade/replacement needs, etc.

Contract Pricing
List of Locations
Location Location Type
TS - 1 2nd & 4th Signalized Intersection
TS - 2 2nd & A Signalized Intersection
TS -3 2nd & B Signalized Intersection
TS - 4 2nd & C Signalized Intersection
TS - 5 2nd & D Signalized Intersection
TS - 6 2nd & E Signalized Intersection
TS - 7 2nd & East St Signalized Intersection
TS - 8 2nd & G Signalized Intersection
TS - 9 2nd & Grand Signalized Intersection
TS - 10 2nd & Hetherton Signalized Intersection
TS - 11 2nd & Irwin Signalized Intersection
TS - 12 2nd & Lincoln Signalized Intersection
TS - 13 2nd & Lindaro Signalized Intersection
TS - 14 2nd & Shaver Signalized Intersection
TS - 15 2nd & W. Francisco/Tamalpais Signalized Intersection TS - 16 3rd & A Signalized Intersection
TS - 17 3rd & B Signalized Intersection
TS - 18 3rd & C Signalized Intersection
TS - 19 3rd & D Signalized Intersection
TS - 20 3rd & E Signalized Intersection
TS - 21 3rd & Grand Signalized Intersection
TS - 22 3rd & Hetherton Signalized Intersection
TS
- 23 3rd & Irwin Signalized Intersection
TS - 24 3rd & Lincoln Signalized Intersection
TS - 25 3rd & Lindaro Signalized Intersection
TS - 26 3rd & Shaver Signalized Intersection
TS - 27 3rd & Tamalpais Signalized Intersection
TS - 28 3rd & Union Signalized Intersection
TS - 29 3rd St & Brooks St Signalized Intersection
TS - 30 3rd St & SRHS (HAWK Signal) Signalized Intersection TS - 31 4th & A Signalized Intersection
TS - 32 4th & B Signalized Intersection
TS- 33 4th & C Signalized Intersection
TS - 34 4th & Cijos Signalized Intersection
TS - 35 4th & City Plaza (used to be Court) Signalized Intersection TS - 36 4th & D Signalized Intersection
TS - 37 4th & E Signalized Intersection
TS - 38 4th & Grand Ave. Signalized Intersection
TS - 39 4th & Greenfield Signalized Intersection
TS - 40 4th & H Signalized Intersection
TS - 41 4th & Hetherton Signalized Intersection
TS - 42 4th & Irwin Signalized Intersection
TS - 43 4th & Lincoln Signalized Intersection
TS - 44 4th & Lootens Signalized Intersection
TS - 45 4th & Ross Valley Signalized Intersection
TS - 46 4th & Tamalpais Signalized Intersection
TS - 47 5th & A St Signalized Intersection
TS - 48 5th & B Signalized Intersection
TS - 49 5th & C Signalized Intersection
TS - 50 5th & Court Signalized Intersection
TS - 51 5th & E Signalized Intersection
TS - 52 5th & H (Flash Only) Signalized Intersection
TS - 53 5th & Hetherton Signalized Intersection
TS - 54 5th & Irwin Signalized Intersection
TS - 55 5th & Lincoln Signalized Intersection
TS - 56 5th & Tamalpais Signalized Intersection
TS - 57 Andersen & DuBois Signalized Intersection
TS - 58 Andersen & Irwin Signalized Intersection
TS - 59 Andersen & Lindaro Signalized Intersection
TS - 60 Andersen & W. Francisco Signalized Intersection TS - 61 Bellam & Andersen Signalized Intersection
TS - 62 Bellam & Kerner Signalized Intersection
TS - 63 Civic Center & McInnis Signalized Intersection
TS - 64 Civic Center & Merrydale / Scettrini Signalized Intersection TS - 65 D & Bayview Signalized Intersection
TS - 66 E. Francisco & Irene Signalized Intersection
TS - 67 E. Francisco & Medway Signalized Intersection
TS - 68 E. Francisco & Shoreline Signalized Intersection TS - 69 Francisco Blvd W & Rice Dr Signalized Intersection TS - 70 Kerner & Irene Signalized Intersection
TS - 71 Las Gallinas & Del Presidio Signalized Intersection TS - 72 Las Gallinas & Merrydale Signalized Intersection TS - 73 Las Gallinas & Northgate Signalized Intersection TS - 74 Las Gallinas & Nova Albion Signalized Intersection TS - 75 Lincoln & Linden Signalized Intersection
TS - 76 Lincoln & Paloma Signalized Intersection
TS - 77 Lindaro & Corporate Ctr. Signalized Intersection TS - 78 Los Ranchitos & Northgate Signalized Intersection TS - 79 Lucas Valley Rd. & Los Gamos Dr. Signalized Intersection TS - 80 Mission & Hetherton Signalized Intersection
TS - 81 Mission & Irwin Signalized Intersection
TS - 82 Mission & Lincoln Signalized Intersection
TS - 83 Mission & Tamalpais Signalized Intersection
TS - 84 MTF & Del Presidio Signalized Intersection
TS - 85 MTF & Las Gallinas Signalized Intersection
TS - 86 MTF & Northgate Signalized Intersection
TS - 87 N. San Pedro & Civic Center Signalized Intersection TS - 88 N. San Pedro & Los Ranchitos Signalized Intersection TS - 89 N. San Pedro & Merrydale Signalized Intersection TS - 90 Nova Albion & Arias Signalized Intersection
TS - 91 Pt. San Pedro & Lochinvar/Loch Lomond Dr Signalized Intersection TS - 92 Redwood Hwy & Mitchell Signalized Intersection
TS - 93 Redwood Hwy & Professional Center Signalized Intersection TS - 94 Redwood Hwy & Smith Ranch Signalized Intersection RRFB - 1 5th & Cottage RRFB
RRFB - 2 5th Ave & G St RRFB
RRFB - 3 Belvedere St & Vivian St RRFB
RRFB - 4 Civic Center Dr & Armory DR RRFB
RRFB - 5 Lincoln Ave & Laurel Pl RRFB
RRFB - 6 Mission Ave & Court St RRFB
Citywide Safety Electrical Services Public Works Contract Bond Forms
Approved by City Attorney, dated 03/28/2022
Exhibit B

BOND FORMS
Required for contracts over $25,000.

Citywide Safety Electrical Services Public Works Contract Payment Bond
Approved by City Attorney, dated 03/28/2022
Payment Bond
City of San Rafael (“City”) and DC Electric Group, Inc., (“Contractor”) have entered into a contract, dated _________________, 20___ (“Contract”) for work on the Citywide Safety Electrical Services (“Project”). The Contract is incorporated by reference into this Payment Bond (“Bond”).

1. General. Under this Bond, Contractor as principal and ____________________________, its surety (“Surety”), are bound to City as obligee in an amount not less than $_________________, under California Civil Code sections 9550, et seq.

2. Surety’s Obligation. If Contractor or any of its subcontractors fails to pay any of the persons named in California Civil Code section 9100 amounts due under the Unemployment Insurance Code with respect to work or labor performed under the Contract, or for any amounts required to be deducted, withheld, and paid over to the Employment Development Department from the wages of employees of Contractor and its subcontractors, under California Unemployment Insurance Code section 13020, with respect to the work and labor, then Surety will pay for the same.

3. Beneficiaries. This Bond inures to the benefit of any of the persons named in California Civil Code section 9100, so as to give a right of action to those persons or their assigns in any suit brought upon this Bond. Contractor must promptly provide a copy of this Bond upon request by any person with legal rights under this Bond.

4. Duration. If Contractor promptly makes payment of all sums for all labor, materials, and equipment furnished for use in the performance of the Work required by the Contract, in conformance with the time requirements set forth in the Contract and as required by California law, Surety’s obligations under this Bond will be null and void. Otherwise, Surety’s obligations will remain in full force and effect.

5. Waivers. Surety waives any requirement to be notified of alterations to the Contract or extensions of time for performance of the Work under the Contract. Surety waives the provisions of Civil Code sections 2819 and 2845. City waives requirement of a new bond for any supplemental contract under Civil Code section 9550. Any notice to Surety may be given in the manner specified in the Contract and delivered or transmitted to Surety as follows:

Attn: _____________________________________________________ Address: _________________________________________________ City/State/Zip: _____________________________________________ Phone: ___________________________________________________ Fax: _____________________________________________________ Email: ___________________________________________________

6. Law and Venue. This Bond will be governed by California law, and any dispute pursuant to this Bond will be venued in the Superior Court of Marin County, and no other place.

Surety will be responsible for City’s attorneys’ fees and costs in any action to enforce the provisions of this Bond.

Citywide Safety Electrical Services Public Works Contract Payment Bond
Approved by City Attorney, dated 03/28/2022

7. Effective Date; Execution. This Bond is entered into and is effective on __________, 20__. Three identical counterparts of this Bond, each of which is deemed an original for all purposes, are hereby executed and submitted.

SURETY: _________________________________________________________________ Business Name
s/ ________________________________________________
__________________________________________________
Name/Title
(Attach Acknowledgment with Notary Seal and Power of Attorney) CONTRACTOR: ____________________________________________________________ Business Name
s/ _______________________________________________
_________________________________________________
Name/Title
s/ _______________________________________________
_________________________________________________
Name/Title
APPROVED BY CITY:
s/ __________________________________ ______________________________ ROBERT F. EPSTEIN, City Attorney Date

END OF PAYMENT BOND
Citywide Safety Electrical Services Public Works Contract Performance Bond
Approved by City Attorney, dated 03/28/2022
Performance Bond
City of San Rafael (“City”) and DC Electric Group, Inc., (“Contractor”) have entered into a contract, dated _________________, 20____ (“Contract”) for work on the Citywide Safety Electrical Services (“Project”). The Contract is incorporated by reference into this Performance Bond (“Bond”).

1. General. Under this Bond, Contractor as Principal and ___________________________, its surety (“Surety”), are bound to City as obligee for an amount not less than $__________________.

By executing this Bond, Contractor and Surety bind themselves and their respective heirs, executors, administrators, successors and assigns, jointly and severally, to the provisions of this Bond.

2. Surety’s Obligations; Waiver. If Contractor fully performs its obligations under the Contract, including its warranty obligations under the Contract, Surety’s obligations under this Bond will become null and void upon City’s acceptance of the Project, provided Contractor has timely provided a warranty bond as required under the Contract. Otherwise Surety’s obligations will remain in full force and effect until expiration of the one year warranty period under the Contract.

Surety waives any requirement to be notified of and further consents to any alterations to the Contract made under the applicable provisions of the Contract documents, including changes to the scope of Work or extensions of time for performance of Work under the Contract. Surety waives the provisions of Civil Code sections 2819 and 2845.

3. Application of Contract Balance. Upon making a demand on this Bond for completion of the Work prior to acceptance of the Project, City will make the Contract Balance available to Surety for completion of the Work under the Contract. For purposes of this provision, the Contract Balance is defined as the total amount payable by City to Contractor as the Compensation minus amounts already paid to Contractor, and minus any liquidated damages, credits, or backcharges to which City is entitled under the terms of the Contract.

4. Contractor Default. Upon written notification from City that Contractor is in default under the Contract, time being of the essence, Surety must act within seven calendar days of receipt of the notice to remedy the default through one of the following courses of action:

4.1 Arrange for completion of the Work under the Contract by Contractor, with City’s consent, but only if Contractor is in default solely due to its financial inability to complete the Work;

4.2 Arrange for completion of the Work under the Contract by a qualified contractor acceptable to City, and secured by performance and payment bonds issued by an admitted surety as required by the Contract documents, at Surety’s expense; or

4.3 Waive its right to complete the Work under the Contract and reimburse City the amount of City’s costs to have the remaining services completed.

5. Surety Default. If Surety defaults on its obligations under the Bond, City will be entitled to recover all costs it incurs due to Surety’s default, including legal, design professional, or delay costs.

6. Notice. Notice to Surety must be given or made in writing and sent to the Surety via personal delivery, U.S. Mail, or a reliable overnight delivery service, or by email as a PDF (or comparable) file. Notice is deemed effective upon delivery unless otherwise specified. Notice for the Surety must be given as follows:

Citywide Safety Electrical Services Public Works Contract Performance Bond
Approved by City Attorney, dated 03/28/2022
Attn: _____________________________________________________ Address: __________________________________________________ City/State/Zip: _____________________________________________ Phone: ___________________________________________________ Fax: _____________________________________________________ Email: ____________________________________________________

7. Law and Venue. This Bond will be governed by California law, and any dispute pursuant to this Bond will be venued in the Superior Court of Marin County, and no other place. Surety will be responsible for City’s attorneys’ fees and costs in any action to enforce the provisions of this Bond.

8. Effective Date; Execution. This Bond is entered into and effective on ____________________, 20___. Three identical counterparts of this Bond, each of which is deemed an original for all purposes, are hereby executed and submitted.

SURETY: ________________________________________________________ Business Name
s/ ______________________________________________________________ ________________________________________________________________ Name/Title [print]
(Attach Acknowledgment with Notary Seal and Power of Attorney) CONTRACTOR: __________________________________________________ Business Name
s/ ______________________________________________________________ ________________________________________________________________ Name/Title
s/ ______________________________________________________________ ________________________________________________________________ Name/Title
APPROVED BY CITY:
s/ __________________________________ ______________________________ ROBERT F. EPSTEIN, City Attorney Date

END OF PERFORMANCE BOND
Citywide Safety Electrical Services Public Works Contract Bid Bond
Approved by City Attorney, dated 3/28/2020
Bid Bond
________________________________________________________ (“Bidder”) has submitted a bid, dated ___________________________, 20______ (“Bid”), to the City of San Rafael (“City”) for work on the _____________ (“Project”). Under this duly executed bid bond (“Bid Bond”), Bidder as Principal and _____________________________, its surety (“Surety”), are bound to City as obligee in the penal sum of ten percent of the maximum amount of the Bid (the “Bond Sum”). Bidder and Surety bind themselves and their respective heirs, executors, administrators, successors and assigns, jointly and severally, as follows:

1. General. If Bidder is awarded the Contract for the Project, Bidder will enter into the Contract with City in accordance with the terms of the Bid.

2. Submittals. Within ten days following issuance of the Notice of Award to Bidder, Bidder must submit to City the following:

2.1 Contract. The executed Contract, using the form provided by City in the Project contract documents (“Contract Documents”);

2.2 Payment Bond. A payment bond for 100% of the maximum Contract Price, executed by a surety licensed to do business in the State of California using the Payment Bond form included with the Contract Documents;

2.3 Performance Bond. A performance bond for 100% of the maximum Contract Price, executed by a surety licensed to do business in the State of California using the Performance Bond form included with the Contract Documents; and

2.4 Insurance. The insurance certificate(s) and endorsement(s) required by the Contract Documents, and any other documents required by the Instructions to Bidders or Notice of Award.

3. Enforcement. If Bidder fails to execute the Contract and to submit the bonds and insurance certificates as required by the Contract Documents, Surety guarantees that Bidder forfeits the Bond Sum to City. Any notice to Surety may be given in the manner specified in the Contract and delivered or transmitted to Surety as follows:

Attn: _____________________________________________________ Address: __________________________________________________ City/State/Zip: _____________________________________________ Phone: ___________________________________________________ Fax: _____________________________________________________ Email: ____________________________________________________

4. Duration and Waiver. If Bidder fulfills its obligations under Section 2, above, then this obligation will be null and void; otherwise it will remain in full force and effect for 60 days following the bid opening or until this Bid Bond is returned to Bidder, whichever occurs first. Surety waives the provisions of Civil Code §§ 2819 and 2845.
[Signatures are on the following page.]
Citywide Safety Electrical Services Public Works Contract Bid Bond
Approved by City Attorney, dated 3/28/2020
This Bid Bond is entered into and effective on ___________________, 20_____.

SURETY:
___________________________________
Business Name
s/__________________________________ ______________________________ Date
___________________________________
Name, Title
(Attach Acknowledgment with Notary Seal and Power of Attorney) BIDDER:
___________________________________
Business Name
s/__________________________________ ______________________________ Date
___________________________________
Name, Title

END OF BID BOND
Citywide Safety Electrical Services Public Works Contract Noncollusion Declaration
Approved by City Attorney, dated 3/28/2022
Exhibit C

NONCOLLUSION DECLARATION

TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID
The undersigned declares:

I am the __________________________ [title] of _____________________________________ [business name], the party making the foregoing bid.

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid and will not pay, any person or entity for such purpose.

This declaration is intended to comply with California Public Contract Code § 7106 and Title 23 U.S.C § 112.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on _______________ [date], at __________________________________ [city], _______ [state]. s/________________________________________
__________________________________________
Name [print]

END OF NONCOLLUSION DECLARATION
Citywide Safety Electrical Services Public Works Contract Bid Schedule
Approved by City Attorney, dated 3/28/2022
Exhibit D

BID SCHEDULE
This Bid Schedule must be completed in ink and included with the sealed Bid Proposal. Pricing must be provided for each Bid Item as indicated. Items marked “(SW)” are Specialty Work that must be performed by a qualified Subcontractor. The lump sum or unit cost for each item must be inclusive of all costs, whether direct or indirect, including profit and overhead. The sum of all amounts entered in the “Extended Total Amount” column must be identical to the Base Bid price entered in Section 1 of the Bid Proposal form.

AL = Allowance CF = Cubic Feet CY = Cubic Yard EA = Each LB = Pounds LF = Linear Foot LS = Lump Sum SF = Square Feet TON = Ton (2000 lbs.) BID
ITEM
NO. ITEM DESCRIPTION EST. QTY. UNIT
UNIT
COST

EXTENDED

TOTAL AMOUNT
TOTAL BASE BID: Items 1 through _____ inclusive: $_____________________________________ Note: The amount entered as the “Total Base Bid” should be identical to the Base Bid amount entered in Section 1 of the Bid Proposal form.

Citywide Safety Electrical Services Public Works Contract Bid Schedule
Approved by City Attorney, dated 3/28/2022
This Bid Proposal is hereby submitted on _________________________, 20__. s/ ___________________________________ ______________________________________ Name and Title
s/ ___________________________________ ______________________________________ Name and Title
_____________________________________ ______________________________________ Company Name License #, Expiration Date, and Classification _____________________________________ ______________________________________ Address DIR Registration #
_____________________________________ ______________________________________ City, State, Zip Phone
_____________________________________ ______________________________________ Contact Name Contact Email
Addenda. Bidder agrees that it has confirmed receipt of or access to, and reviewed, all addenda issued for this Bid. Bidder waives any claims it might have against the City based on its failure to receive, access, or review any addenda for any reason. Bidder specifically acknowledges receipt of the following addenda:

Addendum: Date Received: Addendum: Date Received:
#01 _____________ #05 _____________
#02 _____________ #06 _____________
#03 _____________ #07 _____________
#04 _____________ #08 _____________

END OF BID SCHEDULE
Citywide Safety Electrical Services Public Works Contract Subcontractor List
Approved by City Attorney, dated 3/28/2022
Exhibit E

SUBCONTRACTOR LIST
For each Subcontractor that will perform a portion of the Work in an amount in excess of one-half of 1% of the bidder’s total Contract Price,1the bidder must list a description of the Work, the name of the Subcontractor, its California contractor license number, the location of its place of business, its DIR registration number, and the portion of the Work that the Subcontractor is performing based on a percentage of the Base Bid price.

DESCRIPTION

OF WORK

SUBCONTRACTOR
NAME

CALIFORNIA

CONTRACTOR
LICENSE NO.

LOCATION OF

BUSINESS
DIR REG. NO. PERCENT
OF
WORK

END OF SUBCONTRACTOR LIST

1 For street or highway construction this requirement applies to any subcontract of $10,000 or more. ____________________________________________________________________________________

FOR CITY CLERK ONLY
Council Meeting:

Disposition:

Agenda Item No: 4.l
Meeting Date: September 3, 2024

SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Police Department
Prepared by: Alex Holm, Lieutenant City Manager Approval: ______________ TOPIC: SPECIAL EVENT STREET CLOSURE IN SAN RAFAEL
SUBJECT: RESOLUTION AUTHORIZING THE TEMPORARY CLOSURE OF NEAME AVENUE IN

SAN RAFAEL FOR A SPECIAL EVENT
RECOMMENDATION: Adopt a resolution authorizing the temporary closure of Neame Avenue in San Rafael for a neighborhood block party.

BACKGROUND:

The San Rafael Municipal Code requires City Council approval of all special events that cause the temporary closure of City streets. In addition, California Vehicle Code section 21101(e) authorizes the City to adopt a resolution temporarily closing a portion of any street for celebrations, parades, local special events, and other purposes. The San Rafael Police Department has received a special event application for a neighborhood association block party on Neame Avenue, which would require street closure and parking restrictions.

The applicant has submitted a complete special event application, fulfilled insurance requirements indemnifying the City from liability associated with the event, and provided detailed information regarding operation, logistics, and a street closure diagram. Additionally, the applicant has notified all residents on Neame Avenue of the event and submitted the signed notification document to the Police Department, with signatures obtained from representatives of each address. If approval is granted for the stated street closure, City staff will finalize the event application.

ANALYSIS:

The special event street closure details are as follows:

Event: West End Neighborhood Association Block Party
Date(s): September 22, 2024 (Sunday)
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
Closure
Location(s): Neame Avenue: Santa Margarita Avenue to West Crescent Drive Event Time: 12:00 p.m. – 3:30 p.m.

Closure Time: 9:00 a.m. – 4:30 p.m.

COMMUNITY OUTREACH:

The applicant has notified all residents on Neame Avenue of the event and submitted the signed notification document to the Police Department, with signatures obtained from representatives of each address.

FISCAL IMPACT:

Pursuant to current City policy, the event organizer will reimburse the Police Department, Department of Public Works, and Parking Services fees and/or costs.

OPTIONS:

The City Council has the following options to consider on this matter:

1. Adopt the resolution authorizing the specified special event temporary street closure.

2. Adopt resolution with modifications.

3. Direct staff to return with more information.

4. Take no action.

RECOMMENDED ACTION:

Adopt a resolution authorizing the temporary closure of Neame Avenue in San Rafael for the West End Neighborhood Association Neighborhood Block Party.

ATTACHMENTS:

1. Resolution
RESOLUTION NO.

RESOLUTION OF THE SAN RAFAEL CITY COUNCIL AUTHORIZING THE TEMPORARY CLOSURE

OF NEAME AVENUE IN SAN RAFAEL
WHEREAS, the San Rafael City Council has determined that it is in the best interests of the public health and safety to implement a modified Traffic Plan and Road Closure for all a special event in San Rafael; and
WHEREAS, after reviewing plans for the event and the traffic patterns, City staff has determined and recommended that, in the interest of the safety and welfare of pedestrian and auto traffic in the area, the street should be temporarily closed to through traffic for the date, time, and location as specified in the Staff Report; and
WHEREAS, the specific time periods for the temporary closure is described in the Staff Report shall be as determined by the City staff in consultation with the Police Department, and staff shall give timely notice to the public of those time periods by signage and/or other appropriate means.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL HEREBY RESOLVES:

1. That all the above findings are true and correct; and

2. That pursuant to the authority of Vehicle Code section 21101(e), for the safety and protection of persons, both pedestrians and vehicle drivers, the City Council hereby authorizes the temporary closure of Neame Avenue for the following duration and purposes:

Event: West End Neighborhood Association Block Party
Date(s): September 22, 2024 (Sunday)
Closure Location(s): Neame Avenue: Santa Margarita Avenue to West Crescent Drive Event Time: 12:00 p.m. – 3:30 p.m.

Closure Time: 09:00 a.m. – 4:30 p.m.

3. CEQA. The City Council hereby determines that the proposed temporary street closure is exempt from the California Environmental Quality Act under Class 4 subsection (e), because the action involves the temporary use of land having negligible or no impact on the environment. The City Council directs staff to file a notice of exemption.

I, Lindsay Lara, City Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the City Council held on the 3rd day of September 2024 by the following vote, to wit:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

Lindsay Lara, City Clerk
City of San Rafael
Proclamation in Recognition of
Hispanic Heritage Month
September 15 – October 15, 2024
WHEREAS, The City of San Rafael proudly celebrates the vibrant contributions, rich cultures, and deep histories of Hispanic and Latino individuals, families, and communities across America, whose roots trace back to Guatemala, Honduras, El Salvador, and Mexico, and further to Spain, Africa, the Caribbean, Central America, and South America; and
WHEREAS, during National Hispanic Heritage Month, celebrated from September 15 to October 15, the anniversary of independence for many Latin American countries is celebrated, with Costa Rica, El Salvador, Guatemala, Honduras, and Nicaragua on September 15; Mexico and Chile’s independence days on September 16 and September 18; and Día de la Raza on October 12; and WHEREAS, we as a nation celebrate through a variety of events including festivals, music, art shows, conferences, and community gatherings to recognize the vibrant and enduring impact that Hispanic and Latino communities have made across American society, including in the arts, sciences, education, agriculture and farming, politics, law, politics, and industry; and WHERAS, we recognize and celebrate the contributions Hispanic and Latino residents to make to our local, regional, and national economies as local workers, entrepreneurs, athletes, artists, entertainers, scientists, public servants, and much more; and
WHEREAS, more than thirty percent of the population of San Rafael is of Hispanic, Latino, and Indigenous descent, and the City is proud to recognize its Hispanic and Latino leaders in the community and many partners that serve and support our local residents, individuals within our own City workforce, and all of the contributions from Hispanic and Latino residents, citizens, and communities to the economic, cultural, social, and historic fabric of our City.

THEREFORE, BE IT RESOLVED that the Mayor and City Council of the City of San Rafael, hereby proclaim September 15 through October 15, 2024, as Hispanic Heritage Month in the City of San Rafael, and acknowledges the strength and resilience of our Hispanic and Latino communities and encourages resident to increase their own cultural awareness, embrace the valuable contributions of Hispanic and Latino individuals and communities, and observe and recognize their past and continued accomplishments.

Kate Colin
Mayor
City of San Rafael
Proclamation in Recognition of
Suicide Prevention Awareness Month,
September 1 – 30, 2024
WHEREAS, National Suicide Prevention Month is recognized in September, and throughout the month mental health advocates, prevention organizations, survivors, allies, and community members unite to promote and raise awareness surrounding suicide prevention support and resources available; and
WHEREAS, suicidal thoughts and intrusions can affect anyone regardless of age, race, gender, sexual orientation, financial situation, religion and background, and suicide is a local, national, and international public health problem with farreaching social, emotional and economic consequences; and WHEREAS, in Marin County, 182 friends, neighbors, and family members died by suicide between 2018 and 2022, with an additional 962 self-harm injuries requiring visits to the Emergency Room during those years; and
WHEREAS, in the United States, suicide is the second leading cause of death among individuals between the ages of 10 to 34, and with every death there are over 25 suicide attempts; and when warning signs are recognized, learning the facts and having conversations with someone we are concerned about can lead to interventions and suicide can be prevented, and healing can begin; and WHEREAS, over 90% of the people who die by suicide have an underlying, diagnosable mental health condition or substance abuse disorder, and destigmatization and resources for individuals and the supporters of those who are struggling with mental health and wellness is paramount in supporting personal harm reduction; and
WHEREAS, the City reminds all residents and community members that the National Alliance on Mental Illness and the 988 Suicide and Crisis Lifeline (dial 988) works to help individuals in crisis and provide resources for loved ones who want to support individuals, and that everyone can help prevent suicide by learning the warning signs, promoting prevention and resilience, and committing to social change.

THEREFORE, BE IT RESOLVED that the Mayor and City Council of the City of San Rafael hereby proclaim the month of September 2024, as Suicide Prevention Awareness Month in the City of San Rafael and encourages all citizens to advance equity in mental health, transform how mental health is understood, perceived, and treated, and strive to build safe and supportive environments for our community.

Kate Colin
Mayor
____________________________________________________________________________________

FOR CITY CLERK ONLY
Council Meeting: _______________________
Disposition: ___________________________
Agenda Item No: 6.a
Meeting Date: September 3, 2024

SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: City Manager’s Office
Prepared by: Bernadette Sullivan,
Senior Management Analyst
City Manager Approval: ______________
TOPIC: SMOKING ORDINANCE AMENDMENT
SUBJECT: INTRODUCTION OF AN ORDINANCE AMENDING SECTIONS 9.04.120 OF THE SAN

RAFAEL MUNICIPAL CODE TO ALLOW FOR A PRIVATE RIGHT OF ACTION FOR VIOLATIONS OF THE CITY’S SMOKING ORDINANCE.

RECOMMENDATION:

Introduce an Ordinance amending Section 9.04.120 of the San Rafael Municipal Code to allow for a private right of action for violations of the City’s smoking ordinance, waive further reading of the Ordinance, and refer to it by title only.

BACKGROUND:

Secondhand smoke poses health problems for non-smoking residents when it drifts from neighboring homes, apartment units, balconies, and outdoor spaces. The U.S. Surgeon General has determined that the dangers of secondhand smoke cannot be controlled by ventilation, air cleaning, or the separation of smokers from non-smokers. Several studies have concluded that smoking in multi-unit housing also contributes to higher maintenance and insurance costs. Many cities in California have begun to address the health dangers and additional costs related to secondhand smoke by implementing secondhand smoke policies.

In 2012, the City Council adopted Ordinance No. 1908, significantly changing the City’s smoking regulation in San Rafael Municipal Code (“SRMC”) Chapter 9.04. This ordinance change demonstrated the City's commitment to protecting people against the dangers of secondhand smoke, reducing fire hazards, and reducing property damage caused by tobacco smoke. Included in the ordinance change was the option for residential properties to create a designated smoking area provided they conform to a set of criteria. Despite these measures, the spontaneous and often brief nature of smoking incidents/reports make it challenging to catch individuals in the act. As a result, violations continue to persist, creating enforcement challenges, and community members continue to report violations that negatively impact their health and quality of life.

SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
ANALYSIS:

Community concerns regarding the public health effects of secondhand smoke exposure are on the rise.

There are substantial concerns about ongoing exposure to second- and thirdhand smoke, particularly in multi-unit housing complexes and other shared spaces. Complaints often highlight some inefficiencies of existing enforcement methods, such as code enforcement, which cannot always be present to witness violations taking place and, therefore, do not have the tools to enforce violations. Code Enforcement officers are routinely out in the field conducting scheduled inspections and addressing ongoing high priority issues throughout the community. Due to their structured schedules and the need to cover a wide range of responsibilities, they have limited capacity to immediately shift focus and respond to real time smoking violations as they occur. This makes it challenging to catch individuals in the act of smoking, which is necessary to cite violators.

The City’s limited capacity to monitor and enforce smoking bans has led to frustration among community members who feel their health and safety are not adequately protected. Smokers can extinguish a cigarette or move to another location before an officer can arrive on the scene. Additionally, officers must prioritize their response based on the impact of the violation on the community. Situations that pose a serious risk to health and safety are prioritized, while other complaints are addressed in the order they are received. This means that when an officer can respond to a smoking complaint, the violation may no longer be occurring, making it difficult to take immediate action. This limitation contributes to the persistence of smoking violations and the resulting frustration within the community. To address this, staff recommends amending the current smoking ordinance to include a civil right of action that would provide community members with a direct mechanism to hold violators accountable and seek remedies through the legal system.

The private right of action provides a valuable tool for community members in extreme cases where other enforcement measures have not been effective. The ordinance amendment allows for a private right of action. This approach provides an added tool for accountability, enabling community members to seek legal remedies against violators without solely relying on the City’s resources. By giving the community, the ability to act, this amendment would help to deter smoking violations more effectively and enhance the overall protection of public health and safety. The private enforcer must produce documentation substantiating the violation of the City’s Smoking Ordinance, which could include resident complaints, inspection reports, and/or enforcement actions by local public health or code enforcement officers.

FISCAL IMPACT:

There is no fiscal impact in passing this amendment.

OPTIONS:

The City Council has the following options to consider on this matter:

1. Introduce an Ordinance, waive further reading of the Ordinance, and refer to it by title only.

2. Introduce an Ordinance, waive further reading of the Ordinance, and refer to it by title only, with minor modifications
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3

3. Direct staff to return with substantive changes.

RECOMMENDED ACTION:

ATTACHMENTS:

1. Ordinance Amendment
1 ORDINANCE NO.

AN ORDINANCE OF THE CITY OF SAN RAFAEL AMENDING
CHAPTER 9, SECTION 9.04.120 OF THE SAN RAFAEL MUNICIPAL

CODE TO ALLOW FOR A CIVIL RIGHT OF ACTION FOR VIOLATIONS OF THE CITY’S SMOKING ORDINANCE
WHEREAS, Section 118910 of the California Health and Safety Code and Section 26200 of the Business and Professions Code expressly authorize local governments to regulate smoking in any manner not inconsistent with state law; and WHEREAS, there is no Constitutional right to smoke; and WHEREAS, the purpose of the City’s smoking restrictions is to serve the public health, safety, and welfare due to the known dangers to health and wildfire risk posed by smoking and secondhand smoke; and
WHEREAS, In 2012, the City Council adopted Ordinance No. 1908, which significantly changed the City’s smoking regulation in San Rafael Municipal Code (“SRMC”) Chapter 9.04; and
WHEREAS, enforcement challenges of provisions of section 9.04.120 persist, and community members continue to report violations that negatively impact their health and quality of life; and
WHEREAS, the amendments to the San Rafael Municipal Code made by adoption of this Ordinance are necessary to further enforce current smoking laws so as to more fully protect City residents, businesses and visitors against risk and unwanted secondhand smoke in public places, parks, and multiunit dwellings.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL DOES ORDAIN AS FOLLOWS:

Division 1. Amendment of Municipal Code.

Sections 9.04.120 of Chapter 9.04 (Clean Indoor And Outdoor Air And Health Protection) of the San Rafael Municipal Code are hereby amended to read as follows. Additions are shown in underline, and deletions are shown in strikethrough.

9.04.120 Enforcement and penalties.

A. Any violation of this chapter shall be, and the same is hereby declared to be, unlawful and a public nuisance, and shall be enforceable pursuant to Chapters 1.40, 1.42,

1.44, or 1.46 of this Code, or by any other judicial and administrative penalties and remedies available to the city under state law. Each instance of smoking in violation of this chapter shall constitute a separate violation. For violations other than for smoking, each day of a continuing violation of this chapter shall constitute a separate violation. The remedies provided by this chapter are not intended to preclude any other remedy available at law or in equity.
2 B. Any Person acting for the interests of itself, its members, or the general public (hereinafter “Private Enforcer”) may bring a private action in any court of competent jurisdiction, including small claims court, to enforce this section against any Person who has violated this section. The Private Enforcer must produce documentation substantiating the violation of the City’s Smoking Ordinance, which could include resident complaints, inspection reports, and/or enforcement actions by local public health or code enforcement officers. A court shall grant all appropriate relief, including: (1) awarding damages; and (2) issuing an injunction or a conditional judgment. Except as otherwise provided, enforcement of this section is at the sole discretion of the City. Nothing in this section shall create a right of action in any Person against the City or its agents to compel public enforcement of this section against private parties.

Division 2. Severability.

If any section, subsection, sentence, clause, phrase or word of this Ordinance is for any reason held to be invalid by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares it would have passed and adopted this Ordinance and each and all provisions hereof irrespective of the fact that any one or more of said provisions be declared invalid.

Division 3. CEQA Determination.

This Ordinance makes only administrative changes to the operations of a City commission and is therefore exempt from the requirements of the California Environmental Quality Act (CEQA) under 14 Cal. Code Regs. §15061(b)(3), the common sense exemption, because it can be seen with certainty that there is no possibility that the Ordinance may have a significant effect on the environment.

Division 4. Publication; Effective Date.

This Ordinance shall be published once, in full or in summary form, before its final passage, in a newspaper of general circulation, published, and circulated in the City of San Rafael, and shall be in full force and effect thirty (30) days after its final passage. If published in summary form, the summary shall also be published within fifteen (15) days after the adoption, together with the names of those Councilmembers voting for or against same, in a newspaper of general circulation published and circulated in the City of San Rafael, County of Marin, State of California.

Within fifteen (15) days after adoption, the City Clerk shall also post in the office of the City Clerk, a certified copy of the full text of this Ordinance along with the names of those Councilmembers voting for and against the Ordinance.

THE FOREGOING ORDINANCE was first read and introduced at a regular meeting of the San Rafael City Council on the 3rd day of September 2024, and was passed and adopted at a regular meeting of the San Rafael City Council on the 16th of September by the following vote, to wit:
3 AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

KATE COLIN, Mayor
ATTEST:

LINDSAY LARA, City Clerk
____________________________________________________________________________________

FOR CITY CLERK ONLY
Council Meeting:

Disposition:

Agenda Item No: 6.b
Meeting Date: September 3, 2024

SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Community & Economic Development
Prepared by: Micah Hinkle, Director
Alexis Captanian, Housing Manager
City Manager Approval: ______________
TOPIC: AFFORDABLE HOUSING TRUST FUND APPLICATION PROCESSES SUBJECT: AFFORDABLE HOUSING TRUST FUND ROLLING APPLICATION PROCESS IMPLEMENTATION AND ALIGNING CITY’S NOTICE OF FUNDING AVAILABILITY (NOFA) WITH COUNTY OF MARIN’S NOFA PROCESS
RECOMMENDATION: Approve the implementation of the rolling application process for the Affordable Housing Trust Fund, as authorized in the Guidelines for the Administration of the Affordable Housing Trust Fund.

BACKGROUND:

The City's Affordable Housing Trust Fund (trust fund) was created to increase the stock of permanently affordable housing units in San Rafael. To support the efforts of affordable housing developers, the City periodically issues notices of available funding for the production and preservation of affordable housing. In the last three years, the City has completed two funding cycles. The timing has been based largely on sufficient fund balance.

The application process, project eligibility, and evaluation criteria are established in San Rafael City Council Resolution 14760, Guidelines for the Administration of the Affordable Housing Trust Fund. Per the guidelines, the City Council provides oversight to the fund and reviews all loans and grants for approval or denial.

ANALYSIS:
1) Proposed Rolling Application Process for Acquisition Funding Through the Notice of Funding Availability (NOFA) process, the City has successfully funded a variety of new construction, rehabilitation, and adaptive reuse projects across the City. Examples of 100% affordable housing projects recently supported through the trust fund include:
• Permanent supportive housing at Jonathan’s Place, 190 Mill St (completed) • Housing for older adults at the Vivalon Healthy Aging Campus, 999 Third St (completed) SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
• Permanent supportive housing at 3301 Kerner Blvd (anticipated completion December 2024)
• Renovation of long-time affordable family housing at Marin Villa Estates (anticipated completion Fall 2024)
• Rehabilitation of 125 units at Terra Linda Manor (anticipated completion June 2025) Although property acquisitions are eligible for funding through the trust fund, due to timing, the existing NOFA process is less effective for acquisition projects. Opportunities arise in the competitive real estate market and must be acted upon quickly. Prospective bidders often cannot wait until the City’s next NOFA cycle to apply for funding. During the past several years, City staff have been contacted by housing developers numerous times about supporting an acquisition timeline aligned with City Council priorities to preserve housing as affordable and prevent tenant displacement; however, a mechanism did not exist to accept funding applications off-cycle.

Section 4 of the Guidelines for the Administration of the Affordable Housing Trust Fund authorizes a rolling application process during periods without an issued NOFA; and staff is now recommending a process with specific criteria be implemented and communicated to stakeholders. Applicants with eligible projects seeking funding for an eligible activity may apply, and staff will make a recommendation to the City Council at a publicly noticed meeting to either approve or reject the funding request. Staff proposes to operationalize and launch this rolling application process to enable further responsiveness to opportunities that arise and ensure that projects can fully leverage other funding sources. On July 24, 2024, the City Council Housing and Homelessness Subcommittee received the proposal for a rolling application process, provided feedback, and recommended it for consideration by the City Council.

While the City’s trust fund is modest in size, the City often provides important “last mile” gap funding that helps push projects over the finish line. Furthermore, affordable housing developers can leverage City dollars to compete more effectively for other funding sources. The County of Marin maintains a Local Housing Trust Fund that is more substantial than the City of San Rafael’s. The County accepts applications on a rolling basis as well as through their annual NOFA. The County Board of Supervisors awards funding to housing projects in jurisdictions across Marin County, including San Rafael. For projects outside of unincorporated Marin to be eligible for funds, the city or town government must contribute financially to the project. Beyond the County, other funders, including the State and private philanthropy, are influenced to help finance projects that have received local support. To best leverage County and other funding for acquisitions in San Rafael, staff recommends establishing a rolling application process with up to $250,000 in funding available per year for ad hoc real estate opportunities that cannot go through the standard NOFA process due to timing constraints.

Staff would accept and evaluate applications on a rolling basis using the criteria outlined in the trust fund guidelines, including:
• Community Benefit. The project provides a tangible and cost-effective benefit to the community as well as the intended beneficiaries.
• Development Team’s Capacity. The development team has the experience, skills and resources to acquire the property.
• Management Team’s Capacity. The organization is financially healthy and has the experience, skills, and resources to manage the property once acquired. • Readiness to Proceed. Project application includes components such as documentation of site control, appraisal, property inspection reports, capital needs assessment, scope of work identifying critical repairs, construction cost estimate, substantial amount of other financial SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
resources committed, and if applicable, current rent roll, tenant income certification forms, and plan to prevent displacement of existing tenants.
• Leverage and Collaboration. The project has secured other financing and in-kind contributions to match City investment.
• Per Unit Subsidy. The per unit subsidy is reasonable given the target population, project type and cost effectiveness.

The rolling application process would be reserved for acquisitions, with new construction and rehabilitation projects continuing to apply during the regular NOFA cycle. The amount available through the rolling application process would be capped at $250,000 per year and dependent on sufficient funds being available. If all or part of the available dollars are not awarded by the end of a given fiscal year, the unawarded amount will not roll over to the next year. Per the trust fund guidelines, all rental units supported by program funds are income and rent-restricted for not less than 55 years. 2) Aligning Timing of City NOFA with Marin County NOFA Process Staff proposes to align future Notices of Funding Availability (NOFA) with the County of Marin NOFA process. The County administers its housing trust fund, Community Development Block Grant (CDBG), and HOME funds. Syncing the timing of the City’s process with the County’s process allows for stronger coordination of funds. The County’s process typically occurs annually, with the application period launching in January. Staff will explore the possibility of a joint application, which would reduce the administrative burden for affordable housing applicants. City staff would continue to evaluate all applications for City funding and present recommendations to the City Council for consideration per the trust fund guidelines.

Staff provides a status report to the City Council at least annually about the Affordable Housing Trust Fund. In that report, staff will provide evaluative updates on the rolling application process and City/County NOFA coordination efforts.

COMMUNITY OUTREACH:

The rolling application process and future Notices of Funding Availability will be announced on the City’s website, and notice will be provided to local and regional affordable housing owners and developers.

FISCAL IMPACT:

No funding expenditure is requested currently. The City Council may award up to $250,000 per year through the rolling application process if sufficient funds are available in the Affordable Housing In-Lieu Fee Fund. After staff receive and evaluate applications, a funding recommendation will be provided for City Council consideration. At that time, funds from the Affordable Housing Trust Fund would be requested. As of August 15, 2024, the Affordable Housing Trust Fund’s unencumbered fund balance was approximately $1 million, which is sufficient to support the proposed rolling application process for the current fiscal year 2024-25.

OPTIONS:

The City Council has the following options to consider on this matter:

1. Approve the implementation of the rolling application process for the Affordable Housing Trust Fund.

2. Approve the implementation of the rolling application process for the Affordable Housing Trust Fund with modifications.

3. Direct staff to provide additional information.

4. Take no action.

SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 4
RECOMMENDED ACTION: Approve the implementation of the rolling application process for the Affordable Housing Trust Fund, as authorized in the Guidelines for the Administration of the Affordable Housing Trust Fund.
____________________________________________________________________________________

FOR CITY CLERK ONLY
Council Meeting:

Disposition:

Agenda Item No: 6.c
Meeting Date: September 3, 2024

SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Human Resources
Prepared by: Marissa Sanchez, HR Director City Manager Approval: ______________ TOPIC: PERSONNEL CHANGES
SUBJECT: ADOPT A RESOLUTION APPROVING THE FOLLOWING PERSONNEL CHANGES:

RETITLING OF THE ASSISTANT DIRECTOR OF COMMUNITY DEVELOPMENT JOB

CLASSIFICATION, RETITLING OF THE CHILDCARE DIRECTOR JOB

CLASSIFICATION, CORRECTING THE OPERATIONS & MAINTENANCE SUPERINTENDENT SALARY RANGE; AND ADDING THE SENIOR HUMAN

RESOURCES ANALYST, WILDFIRE MITIGATION PROGRAM MANAGER, CHIEF ASSISTANT CITY ATTORNEY POSITIONS; AND AMENDING THE SAN RAFAEL MIDMANAGEMENT EMPLOYEE ASSOCIATION, SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 1021, AND UNREPRESENTED MID-MANAGEMENT AND EXECUTIVE SALARY SCHEDULES; AND UPDATING THE UNREPRESENTED

MID-MANAGEMENT SALARY RESOLUTION
RECOMMENDATION:

Adopt a resolution approving changes to the San Rafael Mid-Management Employee Association (SRMMEA), Service Employees International Union (SEIU) Local 1021, and unrepresented midmanagement and executive salary schedules, and approve minor changes to the unrepresented midmanager salary resolution.

BACKGROUND:

The Human Resources Department periodically seeks to establish, reallocate, amend, or delete positions to reorganize or restructure staffing to most effectively and efficiently serve the community and City goals.

This staff report outlines the current recommendations.

ANALYSIS:

Proposed Updates to the SRMMEA Salary Schedule:

Community Services Division & Division Director Position San Rafael is committed to creating a more inclusive and equitable city where every resident has the opportunity to thrive. With this in mind, the City is establishing a new Community Services Division of the City Manager’s Office. The Division is dedicated to enhancing the quality of life for all residents, with a special focus on traditionally underserved and vulnerable SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
populations, keeping equity at the forefront. This Division is at the forefront of addressing critical social and community issues, including homelessness response, and other services that uplift community members in need.

The Division’s mission is to develop and implement innovative strategies and programs that ensure access to vital resources, fostering community resilience, and promoting overall wellbeing, with a focus on equity. The Community Services Division will work collaboratively with the County of Marin, other local agencies, community-based organizations, service providers, and stakeholders to deliver services that are compassionate, effective, and responsive to the unique needs of our community. The current staffing proposed for this new Division it to reassign two full time equivalent (FTE) positions, so no new staff are being proposed. Given the volume of work currently needed to address homelessness, for the first few years, this new Division will be primarily focused on homelessness response However, the plan will be to grow and develop programming that reaches more of our community members in need.

The Assistant Director of Community Development is a single classification represented by the San Rafael Mid-Management Employee Association (SRMMEA). Recently, this position has focused on overseeing the work of the Housing Division and managing the City’s homelessness response.

In recognition of the cross-departmental nature of addressing the needs of the unsheltered population, the impact of encampments on the community, and the need for ongoing stakeholder engagement with our County and non-profit service providers, staff recommends changing the job title of the Assistant Director of Community Development to Community Services Division Director. The position would report directly to the Assistant City Manager and be supported by the Housing and Homelessness Analyst. In this new role, the Division Director will manage a broad range of responsibilities, from strategic planning and policy development to budget management, and communication strategies, to interdepartmental and interagency coordination. The Division Director will also be responsible for securing and managing funding, developing and maintaining partnerships, and ensuring that the Division's programs are both effective and sustainable. They will be a key liaison between the City and various stakeholders, including other government agencies and elected officials, community organizations, and residents. Their work will involve close collaboration with other City departments, public and private partners, and community groups to advance initiatives that address homelessness and other programs that support vulnerable populations. The Division Director will lead and coordinate community engagement efforts and will work collaboratively with the City’s Housing Division on achieving the City’s goals related to housing and homelessness.

Under the proposed resolution, the SRMMEA Assistant Director of Community Development would be removed from the SRMMEA salary schedule, and the Community Services Division Director classification would be added.

Wildfire Mitigation Program Manager
As part of the City’s ongoing commitment to wildfire hazard mitigation, the City has created the Wildfire Mitigation Program Manager to be included in the SRMMEA salary schedule. The Wildfire Mitigation Program Manager will be responsible for developing, operating, and SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
administrating programs and projects that support the City’s Wildfire Prevention and Protection Action Plan and the Marin Wildfire Prevent Authority’s goals and annual work plan.

In addition, there are two administrative errors that must be corrected. The SRMMEA Salary Schedule is titled “Unrepresented Mid-Management” and must be revised to state “SRMMEA Salary Schedule.” Staff discovered a typo in the Operations & Maintenance Superintendent salary range for fiscal years 2025-26 and 2026-27. City Council action for this item is only needed to codify this correction.

Proposed Updates to the SEIU Local 1021 Salary Schedule: A classification study was conducted for the Childcare Director position with the City; the City’s consultant that conducted the survey recommended re-titling the Childcare Director classification as Childcare Supervisor. This was discussed with SEIU Local 1021 representatives, and the new title should now be incorporated into the salary schedule, using the same range as the previous Childcare Director. City Council action for this item is only needed to codify this update.

Proposed Updates to the Unrepresented Mid-Management Salary Schedule and Salary Resolution: City staff propose adding the Senior Human Resources Analyst to the unrepresented midmanagement salary schedule. This position would support various human resources functions, with an emphasis on labor relations, data analysis, recruitment, employee relations, and benefits administration.

Additionally, City staff propose modifying language about seniority in the Unrepresented MidManagement Salary Resolution to bring benefits for this group of employees in line with that of the employees represented by SRMMEA.

Proposed Updates to the Unrepresented Executive Salary Schedule: The City Attorney and City Manager’s Offices recently worked with MRG Consultants to conduct a comprehensive classification study for the City Attorney’s Office, and it was determined that the range of attorney job classifications should be expanded to allow the City to recruit candidates that may have a broad breadth of experience and to allow for potential growth. Based on the recommendations from MRG, staff recommend adding a Chief Assistant City Attorney position to the unrepresented executive salary schedule. At this time, it is envisioned that the City will hire either a Chief Assistant City Attorney or an Assistant City Attorney. An individual may be hired at either level based on their experience, qualifications, and the needs of the City.

FISCAL IMPACT:

The recommendations in this staff report total approximately $125,000. These costs will be absorbed within the existing approved fiscal year 2024-25 budget.

OPTIONS:

The City Council has the following options to consider on this matter:

1. Approve the resolution and updated unrepresented mid-manager salary resolution as presented.

2. Request changes to the recommendations.

3. Direct staff to develop alternatives to the recommendation.

RECOMMENDED ACTION:

SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 4
ATTACHMENTS:

Attachment A: Resolution
Attachment B: SRMMEA Salary Schedule
Attachment C: SEIU Local 1021 Salary Schedule
Attachment D: Unrepresented Mid-Management Salary Schedule Attachment E: Unrepresented Mid-Management Salary Resolution Attachment F: Unrepresented Executive Management Salary Schedule RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL

APPROVING CHANGES TO THE SAN RAFAEL MID-MANAGEMENT EMPLOYEE

ASSOCIATION (SRMMEA) AND UNREPRESENTED MID-MANAGEMENT AND EXECUTIVE

SALARY SCHEDULES
WHEREAS, the City must, from time to time, add or otherwise adjust job classifications, job specifications and/or compensation in order to satisfy the changing needs and demands of the workforce and to more closely match the tasks which need to be performed by employees in the City's various departments; and
WHEREAS, City staff has analyzed the job description of the Assistant Director of Community Development and determined the scope of work for this position should be updated to address homelessness interventions and community services and commensurate with the change in job responsibilities, the job title on the San Rafael Mid-Management Employee Association (SRMMEA) Salary Schedule should be changed from the Assistant Director of Community Development to Community Services Division Director; and WHEREAS, there was an administrative error in the title of the SRMMEA Salary Schedule; and
WHEREAS, there was an administrative error in the salary range for the Operations & Maintenance Superintendent on the SRMMEA Salary Schedule; and WHEREAS, staff recommends the addition of the Wildfire Mitigation Program Manager job classification to the SRMMEA Salary Schedule; and
WHEREAS, staff recommends the retitling of the Childcare Director job classification to the Childcare Supervisor on the Service Employees International Union (SEIU) Local 1021 Salary Schedule; and
WHEREAS, staff recommends the addition of the Senior Human Resources Analyst job classification to the Unrepresented Mid-Management Salary Schedule; and WHEREAS, staff recommends revising language about seniority in the Unrepresented Mid-Management Salary Resolution to bring benefits for this group of employees in line with that of the SRMMEA; and
WHEREAS, staff recommends the addition of the Chief Assistant City Attorney job classification to the Unrepresented Executive Salary Schedule; and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Rafael hereby approves the recommended personnel compensation and classification changes included with the Staff Report for this Resolution.

I, Lindsay Lara, Clerk of the City of San Rafael, hereby certify foregoing resolution was duly and regularly introduced and adopted at a regular meeting on the City Council of said City held on Tuesday, the 3rd day of September 2024, by the following vote to wit:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:
______________________
LINDSAY LARA, City Clerk
Grade Position A B C D E
2304
Assistant Community & Economic Development
Director $ 13,676 $ 14,360 $ 15,078 $ 15,832 $ 16,624
2400 Assistant Library and Recreation Director $ 12,036 $ 12,638 $ 13,270 $ 13,933 $ 14,630 2202 Assistant Public Works Director $ 13,530 $ 14,207 $ 14,917 $ 15,663 $ 16,446 2302 Chief Building Official $ 12,574 $ 13,202 $ 13,863 $ 14,556 $ 15,284 4203 Civic Engagement Manager $ 10,843 $ 11,385 $ 11,955 $ 12,552 $ 13,180 2122 Code Enforcement Supervisor $ 8,186 $ 8,595 $ 9,025 $ 9,477 $ 9,950 4204 Data & Infrastructure Manager $ 11,667 $ 12,251 $ 12,863 $ 13,506 $ 14,182 4213 Deputy Building Official $ 11,101 $ 11,656 $ 12,239 $ 12,851 $ 13,493 7125 Deputy Director of Emergency Management $ 13,531 $ 14,207 $ 14,918 $ 15,663 $ 16,447 2120 Deputy Fire Marshall $ 10,702 $ 11,237 $ 11,799 $ 12,389 $ 13,009 2135 Deputy PW Administrative Services Director $ 12,292 $ 12,907 $ 13,552 $ 14,230 $ 14,941 2135 Deputy Public Works Director $ 12,292 $ 12,907 $ 13,552 $ 14,230 $ 14,941 7117 Emergency Services Manager $ 9,883 $ 10,377 $ 10,896 $ 11,441 $ 12,013 2137 Housing Manager $ 11,844 $ 12,436 $ 13,058 $ 13,710 $ 14,396 2303 Community Services Division Director $ 13,025 $ 13,676 $ 14,360 $ 15,078 $ 15,832 2208 Operations and Maintenance Manager $ 11,300 $ 11,865 $ 12,459 $ 13,082 $ 13,736 2208 Operations and Maintenance Manager (SRSD) $ 11,300 $ 11,865 $ 12,459 $ 13,082 $ 13,736 7318 Operations & Maintenance Superintendent $ 10,124 $ 10,631 $ 11,162 $ 11,720 $ 12,306 2703 Parking Services Manager $ 10,326 $ 10,842 $ 11,385 $ 11,954 $ 12,551 7312 Parks Superintendent $ 10,124 $ 10,631 $ 11,162 $ 11,720 $ 12,306 2116 Planning Manager $ 11,844 $ 12,436 $ 13,058 $ 13,710 $ 14,396 2206 Principal Civil Engineer (SRSD) $ 13,806 $ 14,497 $ 15,222 $ 15,983 $ 16,782 4206 Product Manager $ 10,843 $ 11,385 $ 11,955 $ 12,552 $ 13,180 8103 Recreation Supervisor $ 8,531 $ 8,957 $ 9,405 $ 9,875 $ 10,369 9511 Risk Manager $ 11,508 $ 12,084 $ 12,688 $ 13,322 $ 13,988 7317 Senior Code Enforcement Supervisor $ 9,036 $ 9,487 $ 9,962 $ 10,460 $ 10,983 2101 Senior Management Analyst I $ 8,384 $ 8,803 $ 9,243 $ 9,705 $ 10,191 2105 Senior Management Analyst II $ 9,982 $ 10,481 $ 11,005 $ 11,555 $ 12,133 2203 Senior Project Manager $ 10,021 $ 10,522 $ 11,048 $ 11,600 $ 12,181 8102 Senior Recreation Supervisor $ 9,643 $ 10,125 $ 10,631 $ 11,163 $ 11,721 7310 Sewer Maintenance Superintendent $ 10,124 $ 10,631 $ 11,162 $ 11,720 $ 12,306 7311 Street Maintenance Superintendent $ 10,124 $ 10,631 $ 11,162 $ 11,720 $ 12,306 7245 Supervising Librarian $ 8,737 $ 9,174 $ 9,632 $ 10,114 $ 10,620 2150 Sustainability Program Manager $ 8,573 $ 9,002 $ 9,452 $ 9,925 $ 10,421 TBD Wildfire Program Mitigation Manager $ 9,883 $ 10,377 $ 10,896 $ 11,441 $ 12,013

SAN RAFAEL MID-MANAGEMENT EMPLOYEE ASSOCIATION

SALARY SCHEDULE
Effective July 1, 2024
Grade Position A B C D E
2304
Assistant Community & Economic Development
Director $ 14,086 $ 14,791 $ 15,530 $ 16,307 $ 17,122
2400 Assistant Library and Recreation Director $ 12,698 $ 13,333 $ 14,000 $ 14,700 $ 15,435 2202 Assistant Public Works Director $ 14,139 $ 14,846 $ 15,588 $ 16,368 $ 17,186 2302 Chief Building Official $ 13,140 $ 13,797 $ 14,486 $ 15,211 $ 15,971 4203 Civic Engagement Manager $ 11,440 $ 12,012 $ 12,612 $ 13,243 $ 13,905 2122 Code Enforcement Supervisor $ 8,555 $ 8,982 $ 9,431 $ 9,903 $ 10,398 4204 Data & Infrastructure Manager $ 12,017 $ 12,618 $ 13,249 $ 13,912 $ 14,607 4213 Deputy Building Official $ 11,434 $ 12,006 $ 12,606 $ 13,236 $ 13,898 7125 Deputy Director of Emergency Management $ 14,139 $ 14,846 $ 15,589 $ 16,368 $ 17,187 2120 Deputy Fire Marshall $ 11,184 $ 11,743 $ 12,330 $ 12,947 $ 13,594 2135 Deputy PW Administrative Services Director $ 12,845 $ 13,488 $ 14,162 $ 14,870 $ 15,614 2135 Deputy Public Works Director $ 12,845 $ 13,488 $ 14,162 $ 14,870 $ 15,614 7117 Emergency Services Manager $ 10,180 $ 10,688 $ 11,223 $ 11,784 $ 12,373 2137 Housing Manager $ 12,495 $ 13,120 $ 13,776 $ 14,465 $ 15,188 2303 Community Services Division Director $ 13,416 $ 14,086 $ 14,791 $ 15,530 $ 16,307 2208 Operations and Maintenance Manager $ 11,922 $ 12,518 $ 13,144 $ 13,801 $ 14,491 2208 Operations and Maintenance Manager (SRSD) $ 11,922 $ 12,518 $ 13,144 $ 13,801 $ 14,491 7318 Operations & Maintenance Superintendent $ 10,529 $ 11,056 $ 11,609 $ 12,189 $ 12,798 2703 Parking Services Manager $ 10,791 $ 11,330 $ 11,897 $ 12,492 $ 13,116 7312 Parks Superintendent $ 10,529 $ 11,056 $ 11,609 $ 12,189 $ 12,798 2116 Planning Manager $ 12,495 $ 13,120 $ 13,776 $ 14,465 $ 15,188 2206 Principal Civil Engineer (SRSD) $ 14,221 $ 14,932 $ 15,678 $ 16,462 $ 17,285 4206 Product Manager $ 11,440 $ 12,012 $ 12,612 $ 13,243 $ 13,905 8103 Recreation Supervisor $ 8,829 $ 9,271 $ 9,734 $ 10,221 $ 10,732 9511 Risk Manager $ 11,854 $ 12,446 $ 13,069 $ 13,722 $ 14,408 7317 Senior Code Enforcement Supervisor $ 9,442 $ 9,914 $ 10,410 $ 10,931 $ 11,477 2101 Senior Management Analyst I $ 8,761 $ 9,199 $ 9,659 $ 10,142 $ 10,649 2105 Senior Management Analyst II $ 10,431 $ 10,953 $ 11,500 $ 12,075 $ 12,679 2203 Senior Project Manager $ 10,322 $ 10,838 $ 11,380 $ 11,949 $ 12,546 8102 Senior Recreation Supervisor $ 10,173 $ 10,682 $ 11,216 $ 11,777 $ 12,366 7310 Sewer Maintenance Superintendent $ 10,529 $ 11,056 $ 11,609 $ 12,189 $ 12,798 7311 Street Maintenance Superintendent $ 10,529 $ 11,056 $ 11,609 $ 12,189 $ 12,798 7245 Supervising Librarian $ 9,261 $ 9,724 $ 10,210 $ 10,721 $ 11,257 2150 Sustainability Program Manager $ 9,174 $ 9,632 $ 10,114 $ 10,620 $ 11,150 TBD Wildfire Program Mitigation Manager $ 10,180 $ 10,688 $ 11,223 $ 11,784 $ 12,373

SAN RAFAEL MID-MANAGEMENT EMPLOYEE ASSOCIATION

SALARY SCHEDULE
Effective July 1, 2025
Grade Position A B C D E
2304
Assistant Community & Economic Development
Director $ 14,509 $ 15,235 $ 15,996 $ 16,796 $ 17,636
2400 Assistant Library and Recreation Director $ 13,333 $ 14,000 $ 14,700 $ 15,435 $ 16,206 2202 Assistant Public Works Director $ 14,705 $ 15,440 $ 16,212 $ 17,022 $ 17,874 2302 Chief Building Official $ 13,665 $ 14,348 $ 15,066 $ 15,819 $ 16,610 4203 Civic Engagement Manager $ 12,012 $ 12,612 $ 13,243 $ 13,905 $ 14,600 2122 Code Enforcement Supervisor $ 8,897 $ 9,342 $ 9,809 $ 10,299 $ 10,814 4204 Data & Infrastructure Manager $ 12,378 $ 12,997 $ 13,647 $ 14,329 $ 15,045 4213 Deputy Building Official $ 11,777 $ 12,366 $ 12,984 $ 13,633 $ 14,315 7125 Deputy Director of Emergency Management $ 14,705 $ 15,440 $ 16,212 $ 17,023 $ 17,874 2120 Deputy Fire Marshall $ 11,631 $ 12,213 $ 12,824 $ 13,465 $ 14,138 2135 Deputy PW Administrative Services Director $ 13,359 $ 14,027 $ 14,729 $ 15,465 $ 16,238 2135 Deputy Public Works Director $ 13,359 $ 14,027 $ 14,729 $ 15,465 $ 16,238 7117 Emergency Services Manager $ 10,485 $ 11,009 $ 11,560 $ 12,138 $ 12,744 2137 Housing Manager $ 13,120 $ 13,776 $ 14,465 $ 15,188 $ 15,947 2303 Community Services Division Director $ 13,818 $ 14,509 $ 15,235 $ 15,996 $ 16,796 2208 Operations and Maintenance Manager $ 12,518 $ 13,144 $ 13,801 $ 14,491 $ 15,216 2208 Operations and Maintenance Manager (SRSD) $ 12,518 $ 13,144 $ 13,801 $ 14,491 $ 15,216 7318 Operations & Maintenance Superintendent $ 10,950 $ 11,498 $ 12,073 $ 12,676 $ 13,310 2703 Parking Services Manager $ 11,222 $ 11,784 $ 12,373 $ 12,991 $ 13,641 7312 Parks Superintendent $ 10,950 $ 11,498 $ 12,073 $ 12,676 $ 13,310 2116 Planning Manager $ 13,120 $ 13,776 $ 14,465 $ 15,188 $ 15,947 2206 Principal Civil Engineer (SRSD) $ 14,647 $ 15,380 $ 16,149 $ 16,956 $ 17,804 4206 Product Manager $ 12,012 $ 12,612 $ 13,243 $ 13,905 $ 14,600 8103 Recreation Supervisor $ 9,138 $ 9,595 $ 10,075 $ 10,579 $ 11,108 9511 Risk Manager $ 12,209 $ 12,820 $ 13,461 $ 14,134 $ 14,840 7317 Senior Code Enforcement Supervisor $ 9,820 $ 10,311 $ 10,827 $ 11,368 $ 11,936 2101 Senior Management Analyst I $ 9,112 $ 9,567 $ 10,045 $ 10,548 $ 11,075 2105 Senior Management Analyst II $ 10,848 $ 11,391 $ 11,960 $ 12,558 $ 13,186 2203 Senior Project Manager $ 10,631 $ 11,163 $ 11,721 $ 12,307 $ 12,922 8102 Senior Recreation Supervisor $ 10,682 $ 11,216 $ 11,777 $ 12,366 $ 12,984 7310 Sewer Maintenance Superintendent $ 10,950 $ 11,498 $ 12,073 $ 12,676 $ 13,310 7311 Street Maintenance Superintendent $ 10,950 $ 11,498 $ 12,073 $ 12,676 $ 13,310 7245 Supervising Librarian $ 9,817 $ 10,308 $ 10,823 $ 11,364 $ 11,932 2150 Sustainability Program Manager $ 9,816 $ 10,306 $ 10,822 $ 11,363 $ 11,931 TBD Wildfire Program Mitigation Manager $ 10,485 $ 11,009 $ 11,560 $ 12,138 $ 12,744

SAN RAFAEL MID-MANAGEMENT EMPLOYEE ASSOCIATION

SALARY SCHEDULE
Effective July 1, 2026
Grade Position A B C D E
7241 Accountant I $ 6,720 $ 7,056 $ 7,409 $ 7,779 $ 8,168 7240 Accountant II $ 7,057 $ 7,409 $ 7,780 $ 8,169 $ 8,577 7200 Accounting Assistant I $ 4,895 $ 5,139 $ 5,396 $ 5,666 $ 5,949 7201 Accounting Assistant II $ 5,391 $ 5,661 $ 5,944 $ 6,241 $ 6,553 7300 Senior Accounting Assistant $ 5,944 $ 6,241 $ 6,553 $ 6,881 $ 7,225 7299 Accounting Technician $ 6,722 $ 7,058 $ 7,411 $ 7,782 $ 8,171 7205 Administrative Analyst $ 6,352 $ 6,670 $ 7,003 $ 7,353 $ 7,721 7211 Administrative Assistant I $ 5,073 $ 5,327 $ 5,593 $ 5,873 $ 6,166 7212 Administrative Assistant II $ 5,594 $ 5,873 $ 6,167 $ 6,475 $ 6,799 7295 Senior Administrative Assistant $ 6,023 $ 6,324 $ 6,640 $ 6,972 $ 7,321 7216 Administrative Assistant to the City Clerk $ 6,023 $ 6,324 $ 6,640 $ 6,972 $ 7,321 7210 Assistant Planner $ 7,184 $ 7,544 $ 7,921 $ 8,317 $ 8,733 7208 Associate Planner $ 7,929 $ 8,325 $ 8,741 $ 9,179 $ 9,637 7217 Building Inspector I $ 6,510 $ 6,836 $ 7,178 $ 7,536 $ 7,913 7218 Building Inspector II $ 7,184 $ 7,544 $ 7,921 $ 8,317 $ 8,733 7220 Business License Examiner $ 5,660 $ 5,943 $ 6,240 $ 6,552 $ 6,880 9352 Child Care Supervisor $ 5,043 $ 5,295 $ 5,560 $ 5,838 $ 6,130 9351 Child Care Instructor I $ 2,820 $ 2,961 $ 3,109 $ 3,264 $ 3,427 9350 Child Care Instructor II $ 3,619 $ 3,800 $ 3,990 $ 4,190 $ 4,399 7222 Code Enforcement Official I $ 5,215 $ 5,476 $ 5,750 $ 6,038 $ 6,339 7223 Code Enforcement Official II $ 5,755 $ 6,043 $ 6,345 $ 6,662 $ 6,995 7380 Code Enforcement Official III $ 6,835 $ 7,176 $ 7,535 $ 7,912 $ 8,307 2119 Construction Inspector - SRSD $ 7,076 $ 7,430 $ 7,802 $ 8,192 $ 8,601 7224 Custodian $ 4,857 $ 5,100 $ 5,355 $ 5,623 $ 5,904
4210 Data Analyst I $ 7,339 $ 7,706 $ 8,091 $ 8,496 $ 8,920 4211 Data Analyst II $ 8,073 $ 8,476 $ 8,900 $ 9,345 $ 9,812 4212 Data Analyst III $ 8,880 $ 9,324 $ 9,790 $ 10,280 $ 10,794 7226 Deputy City Clerk I $ 6,174 $ 6,483 $ 6,807 $ 7,147 $ 7,505 3702 Deputy City Clerk II $ 7,505 $ 7,879 $ 8,273 $ 8,687 $ 9,121 7120 Emergency Management Coordinator $ 5,883 $ 6,177 $ 6,486 $ 6,810 $ 7,151 7121 Environmental Management Coordinator $ 5,883 $ 6,177 $ 6,486 $ 6,810 $ 7,151 7232 Facility Repair Supervisor $ 7,733 $ 8,119 $ 8,525 $ 8,952 $ 9,399 7291 Facility Repair Worker I $ 5,487 $ 5,762 $ 6,050 $ 6,352 $ 6,670 7233 Facility Repair Worker II $ 6,052 $ 6,354 $ 6,672 $ 7,006 $ 7,356 7294 Facility Repair Worker III $ 6,513 $ 6,838 $ 7,180 $ 7,539 $ 7,916 7108 Fire Prevention Inspector I $ 8,226 $ 8,638 $ 9,070 $ 9,523 $ 9,999 7107 Fire Prevention Inspector II $ 9,069 $ 9,522 $ 9,998 $ 10,498 $ 11,023 7298 IT Help Desk Supervisor $ 8,073 $ 8,476 $ 8,900 $ 9,345 $ 9,812 7243 Librarian I $ 6,716 $ 7,052 $ 7,404 $ 7,775 $ 8,163 7244 Librarian II $ 7,055 $ 7,408 $ 7,778 $ 8,167 $ 8,575 2404 Library Aide $ 3,219 $ 3,380 $ 3,549 $ 3,727 $ 3,913 7246 Library Assistant I $ 4,422 $ 4,643 $ 4,875 $ 5,119 $ 5,375 7247 Library Assistant II $ 5,001 $ 5,251 $ 5,513 $ 5,789 $ 6,079 2405 Library Tech Services Supervisor $ 6,394 $ 6,714 $ 7,049 $ 7,402 $ 7,772 City of San Rafael

SEIU - SALARY SCHEDULE
Effective July 1, 2024
7292 Literacy Program Supervisor $ 7,783 $ 8,173 $ 8,581 $ 9,010 $ 9,461 7249 Mail and Stores Clerk $ 4,384 $ 4,603 $ 4,833 $ 5,075 $ 5,329 7255 Network Analyst $ 7,340 $ 7,707 $ 8,092 $ 8,497 $ 8,922 7274 Network Support Technician $ 5,614 $ 5,895 $ 6,190 $ 6,499 $ 6,824 7285 Office Assistant I $ 4,175 $ 4,383 $ 4,603 $ 4,833 $ 5,074 7284 Office Assistant II $ 4,716 $ 4,952 $ 5,199 $ 5,459 $ 5,732 7256 Park Equipment Mechanic $ 6,356 $ 6,674 $ 7,008 $ 7,358 $ 7,726 7257 Parking Attendant I $ 2,390 $ 2,509 $ 2,635 $ 2,767 $ 2,905 7275 Parking Attendant II $ 2,632 $ 2,764 $ 2,902 $ 3,047 $ 3,199 6208 Parking Enforcement Officer $ 5,830 $ 6,122 $ 6,428 $ 6,749 $ 7,087 6212 Parking Equipment Technician $ 5,625 $ 5,906 $ 6,201 $ 6,512 $ 6,837 6209 Parking Maintenance & Collections $ 5,625 $ 5,906 $ 6,201 $ 6,511 $ 6,837 6211 Parking Operations Supervisor $ 7,733 $ 8,119 $ 8,525 $ 8,951 $ 9,399 7258 Parks & Graffitti Worker $ 5,102 $ 5,357 $ 5,625 $ 5,906 $ 6,201 2123 Parks Lead Maintenance Worker $ 6,513 $ 6,838 $ 7,180 $ 7,539 $ 7,916 7271 Parks Maintenance Supervisor $ 7,733 $ 8,119 $ 8,525 $ 8,952 $ 9,399 7236 Parks Maintenance Worker I $ 5,357 $ 5,625 $ 5,906 $ 6,202 $ 6,512 7238 Parks Maintenance Worker II $ 5,625 $ 5,906 $ 6,202 $ 6,512 $ 6,837 7296 Permit Services Coordinator $ 7,755 $ 8,143 $ 8,550 $ 8,978 $ 9,426 7396 Permit Services Supervisor $ 8,725 $ 9,161 $ 9,620 $ 10,101 $ 10,606 7196 Permit Technician I $ 5,381 $ 5,650 $ 5,933 $ 6,229 $ 6,541 7197 Permit Technician II $ 5,919 $ 6,215 $ 6,525 $ 6,852 $ 7,194 7198 Permit Technician III $ 6,511 $ 6,836 $ 7,178 $ 7,537 $ 7,914 7261 Planning Technician $ 5,614 $ 5,895 $ 6,190 $ 6,499 $ 6,824 9453 Principal Planner $ 10,378 $ 10,897 $ 11,442 $ 12,014 $ 12,614 7234 Printing Press Operator $ 5,459 $ 5,732 $ 6,018 $ 6,319 $ 6,635 7305 Program Analyst $ 6,967 $ 7,315 $ 7,681 $ 8,065 $ 8,468 1201 Program Coordinator $ 5,900 $ 6,195 $ 6,505 $ 6,830 $ 7,171 7290 Public Works Dispatcher $ 5,625 $ 5,906 $ 6,202 $ 6,512 $ 6,837 7253 Public Works Inspector $ 6,433 $ 6,755 $ 7,092 $ 7,447 $ 7,819 7263 Revenue Supervisor $ 8,574 $ 9,002 $ 9,453 $ 9,925 $ 10,421 2309 Senior Building Inspector $ 8,528 $ 8,955 $ 9,403 $ 9,873 $ 10,366 7265 Senior Library Assistant $ 5,252 $ 5,514 $ 5,790 $ 6,079 $ 6,383 7264 Senior Planner $ 8,972 $ 9,421 $ 9,892 $ 10,387 $ 10,906 2204 Sewer Lead Maintenance Worker $ 7,182 $ 7,541 $ 7,918 $ 8,314 $ 8,729 7266 Sewer Maintenance Worker I $ 5,764 $ 6,052 $ 6,355 $ 6,672 $ 7,006 7267 Sewer Maintenance Worker II $ 6,203 $ 6,513 $ 6,839 $ 7,180 $ 7,539 7281 Sewers Supervisor $ 8,118 $ 8,524 $ 8,950 $ 9,398 $ 9,868 7269 Shop & Equipment Supervisor $ 7,733 $ 8,120 $ 8,525 $ 8,952 $ 9,399 7280 Street Lead Maintenance Worker $ 6,513 $ 6,838 $ 7,180 $ 7,539 $ 7,916 7209 Street Maintenance Supervisor $ 7,733 $ 8,119 $ 8,525 $ 8,952 $ 9,399 7250 Street Maintenance Worker I $ 5,357 $ 5,625 $ 5,906 $ 6,202 $ 6,512 7251 Street Maintenance Worker II $ 5,625 $ 5,906 $ 6,202 $ 6,512 $ 6,837 7283 Street Sweeper Operator $ 5,906 $ 6,202 $ 6,512 $ 6,837 $ 7,179 8523 Supervising Parking Enforcement Officer $ 6,557 $ 6,885 $ 7,229 $ 7,590 $ 7,970 7288 Supervising Vehicle/Equipment Mechanic $ 6,841 $ 7,183 $ 7,542 $ 7,919 $ 8,315 7286 Vehicle/Equipment Mechanic I $ 5,764 $ 6,052 $ 6,355 $ 6,673 $ 7,006 7287 Vehicle/Equipment Mechanic II $ 6,356 $ 6,674 $ 7,008 $ 7,358 $ 7,726 2131 Volunteer Program Assistant $ 5,689 $ 5,973 $ 6,272 $ 6,586 $ 6,915 Grade Position A B C D E
7241 Accountant I $ 6,989 $ 7,338 $ 7,705 $ 8,090 $ 8,495 7240 Accountant II $ 7,339 $ 7,706 $ 8,091 $ 8,496 $ 8,920 7200 Accounting Assistant I $ 5,090 $ 5,345 $ 5,612 $ 5,893 $ 6,187 7201 Accounting Assistant II $ 5,607 $ 5,887 $ 6,182 $ 6,491 $ 6,815 7300 Senior Accounting Assistant $ 6,182 $ 6,491 $ 6,815 $ 7,156 $ 7,514 7299 Accounting Technician $ 6,991 $ 7,340 $ 7,707 $ 8,093 $ 8,497 7205 Administrative Analyst $ 6,606 $ 6,936 $ 7,283 $ 7,647 $ 8,030 7211 Administrative Assistant I $ 5,276 $ 5,540 $ 5,817 $ 6,108 $ 6,413 7212 Administrative Assistant II $ 5,817 $ 6,108 $ 6,414 $ 6,734 $ 7,071 7295 Senior Administrative Assistant $ 6,264 $ 6,577 $ 6,906 $ 7,251 $ 7,614 7216 Administrative Assistant to the City Clerk $ 6,264 $ 6,577 $ 6,906 $ 7,251 $ 7,614 7210 Assistant Planner $ 7,472 $ 7,845 $ 8,238 $ 8,650 $ 9,082 7208 Associate Planner $ 8,246 $ 8,658 $ 9,091 $ 9,546 $ 10,023 7217 Building Inspector I $ 6,771 $ 7,109 $ 7,465 $ 7,838 $ 8,230 7218 Building Inspector II $ 7,472 $ 7,845 $ 8,238 $ 8,650 $ 9,082 7220 Business License Examiner $ 5,886 $ 6,181 $ 6,490 $ 6,814 $ 7,155 9352 Child Care Supervisor $ 5,346 $ 5,613 $ 5,893 $ 6,188 $ 6,498 9351 Child Care Instructor I $ 2,989 $ 3,138 $ 3,295 $ 3,460 $ 3,633 9350 Child Care Instructor II $ 3,837 $ 4,028 $ 4,230 $ 4,441 $ 4,663 7222 Code Enforcement Official I $ 5,424 $ 5,695 $ 5,980 $ 6,279 $ 6,593 7223 Code Enforcement Official II $ 5,985 $ 6,284 $ 6,598 $ 6,928 $ 7,275 7380 Code Enforcement Official III $ 7,108 $ 7,463 $ 7,837 $ 8,228 $ 8,640 2119 Construction Inspector - SRSD $ 7,359 $ 7,727 $ 8,114 $ 8,519 $ 8,945 7224 Custodian $ 5,052 $ 5,304 $ 5,569 $ 5,848 $ 6,140
4210 Data Analyst I $ 7,632 $ 8,014 $ 8,415 $ 8,835 $ 9,277 4211 Data Analyst II $ 8,396 $ 8,815 $ 9,256 $ 9,719 $ 10,205 4212 Data Analyst III $ 9,235 $ 9,697 $ 10,182 $ 10,691 $ 11,225 7226 Deputy City Clerk I $ 6,421 $ 6,742 $ 7,079 $ 7,433 $ 7,805 3702 Deputy City Clerk II $ 7,805 $ 8,195 $ 8,604 $ 9,034 $ 9,486 7120 Emergency Management Coordinator $ 6,118 $ 6,424 $ 6,745 $ 7,083 $ 7,437 7121 Environmental Management Coordinator $ 6,118 $ 6,424 $ 6,745 $ 7,083 $ 7,437 7232 Facility Repair Supervisor $ 8,042 $ 8,444 $ 8,866 $ 9,310 $ 9,775 7291 Facility Repair Worker I $ 5,707 $ 5,992 $ 6,292 $ 6,606 $ 6,937 7233 Facility Repair Worker II $ 6,294 $ 6,608 $ 6,939 $ 7,286 $ 7,650 7294 Facility Repair Worker III $ 6,773 $ 7,112 $ 7,468 $ 7,841 $ 8,233 7108 Fire Prevention Inspector I $ 8,556 $ 8,983 $ 9,433 $ 9,904 $ 10,399 7107 Fire Prevention Inspector II $ 9,432 $ 9,903 $ 10,398 $ 10,918 $ 11,464 7298 IT Help Desk Supervisor $ 8,396 $ 8,815 $ 9,256 $ 9,719 $ 10,205 7243 Librarian I $ 7,119 $ 7,475 $ 7,849 $ 8,241 $ 8,653 7244 Librarian II $ 7,478 $ 7,852 $ 8,245 $ 8,657 $ 9,090 2404 Library Aide $ 3,412 $ 3,583 $ 3,762 $ 3,950 $ 4,148 7246 Library Assistant I $ 4,687 $ 4,922 $ 5,168 $ 5,426 $ 5,698 7247 Library Assistant II $ 5,301 $ 5,566 $ 5,844 $ 6,137 $ 6,443 2405 Library Tech Services Supervisor $ 6,778 $ 7,116 $ 7,472 $ 7,846 $ 8,238 City of San Rafael

SEIU - SALARY SCHEDULE
Effective July 1, 2025
7292 Literacy Program Supervisor $ 8,250 $ 8,663 $ 9,096 $ 9,551 $ 10,028 7249 Mail and Stores Clerk $ 4,559 $ 4,787 $ 5,027 $ 5,278 $ 5,542 7255 Network Analyst $ 7,634 $ 8,015 $ 8,416 $ 8,837 $ 9,279 7274 Network Support Technician $ 5,839 $ 6,131 $ 6,437 $ 6,759 $ 7,097 7285 Office Assistant I $ 4,342 $ 4,559 $ 4,787 $ 5,026 $ 5,277 7284 Office Assistant II $ 4,905 $ 5,150 $ 5,407 $ 5,678 $ 5,962 7256 Park Equipment Mechanic $ 6,611 $ 6,941 $ 7,288 $ 7,653 $ 8,035 7257 Parking Attendant I $ 2,486 $ 2,610 $ 2,740 $ 2,877 $ 3,021 7275 Parking Attendant II $ 2,737 $ 2,874 $ 3,018 $ 3,169 $ 3,327 6208 Parking Enforcement Officer $ 6,064 $ 6,367 $ 6,685 $ 7,019 $ 7,370 6212 Parking Equipment Technician $ 5,850 $ 6,142 $ 6,450 $ 6,772 $ 7,111 6209 Parking Maintenance & Collections $ 5,850 $ 6,142 $ 6,449 $ 6,772 $ 7,110 6211 Parking Operations Supervisor $ 8,042 $ 8,444 $ 8,866 $ 9,310 $ 9,775 7258 Parks & Graffitti Worker $ 5,306 $ 5,571 $ 5,850 $ 6,142 $ 6,449 2123 Parks Lead Maintenance Worker $ 6,773 $ 7,112 $ 7,468 $ 7,841 $ 8,233 7271 Parks Maintenance Supervisor $ 8,042 $ 8,444 $ 8,866 $ 9,310 $ 9,775 7236 Parks Maintenance Worker I $ 5,572 $ 5,850 $ 6,143 $ 6,450 $ 6,772 7238 Parks Maintenance Worker II $ 5,850 $ 6,143 $ 6,450 $ 6,772 $ 7,111 7296 Permit Services Coordinator $ 8,065 $ 8,469 $ 8,892 $ 9,337 $ 9,804 7396 Permit Services Supervisor $ 9,074 $ 9,528 $ 10,004 $ 10,505 $ 11,030 7196 Permit Technician I $ 5,596 $ 5,876 $ 6,170 $ 6,478 $ 6,802 7197 Permit Technician II $ 6,155 $ 6,463 $ 6,786 $ 7,126 $ 7,482 7198 Permit Technician III $ 6,771 $ 7,110 $ 7,465 $ 7,839 $ 8,231 7261 Planning Technician $ 5,839 $ 6,131 $ 6,437 $ 6,759 $ 7,097 9453 Principal Planner $ 10,793 $ 11,333 $ 11,899 $ 12,494 $ 13,119 7234 Printing Press Operator $ 5,677 $ 5,961 $ 6,259 $ 6,572 $ 6,901 7305 Program Analyst $ 7,246 $ 7,608 $ 7,988 $ 8,388 $ 8,807 1201 Program Coordinator $ 6,136 $ 6,443 $ 6,765 $ 7,103 $ 7,458 7290 Public Works Dispatcher $ 5,850 $ 6,143 $ 6,450 $ 6,772 $ 7,111 7253 Public Works Inspector $ 6,690 $ 7,025 $ 7,376 $ 7,745 $ 8,132 7263 Revenue Supervisor $ 8,917 $ 9,363 $ 9,831 $ 10,322 $ 10,838 2309 Senior Building Inspector $ 8,870 $ 9,313 $ 9,779 $ 10,268 $ 10,781 7265 Senior Library Assistant $ 5,567 $ 5,845 $ 6,137 $ 6,444 $ 6,766 7264 Senior Planner $ 9,331 $ 9,798 $ 10,288 $ 10,802 $ 11,342 2204 Sewer Lead Maintenance Worker $ 7,469 $ 7,842 $ 8,234 $ 8,646 $ 9,078 7266 Sewer Maintenance Worker I $ 5,994 $ 6,294 $ 6,609 $ 6,939 $ 7,286 7267 Sewer Maintenance Worker II $ 6,451 $ 6,773 $ 7,112 $ 7,468 $ 7,841 7281 Sewers Supervisor $ 8,443 $ 8,865 $ 9,308 $ 9,774 $ 10,263 7269 Shop & Equipment Supervisor $ 8,042 $ 8,444 $ 8,867 $ 9,310 $ 9,775 7280 Street Lead Maintenance Worker $ 6,773 $ 7,112 $ 7,468 $ 7,841 $ 8,233 7209 Street Maintenance Supervisor $ 8,042 $ 8,444 $ 8,866 $ 9,310 $ 9,775 7250 Street Maintenance Worker I $ 5,572 $ 5,850 $ 6,143 $ 6,450 $ 6,772 7251 Street Maintenance Worker II $ 5,850 $ 6,143 $ 6,450 $ 6,772 $ 7,111 7283 Street Sweeper Operator $ 6,143 $ 6,450 $ 6,772 $ 7,111 $ 7,466 8523 Supervising Parking Enforcement Officer $ 6,819 $ 7,160 $ 7,518 $ 7,894 $ 8,289 7288 Supervising Vehicle/Equipment Mechanic $ 7,114 $ 7,470 $ 7,843 $ 8,236 $ 8,647 7286 Vehicle/Equipment Mechanic I $ 5,995 $ 6,294 $ 6,609 $ 6,939 $ 7,286 7287 Vehicle/Equipment Mechanic II $ 6,610 $ 6,941 $ 7,288 $ 7,652 $ 8,035 2131 Volunteer Program Assistant $ 5,917 $ 6,212 $ 6,523 $ 6,849 $ 7,192 Grade Position A B C D E
7241 Accountant I $ 7,268 $ 7,632 $ 8,013 $ 8,414 $ 8,835 7240 Accountant II $ 7,632 $ 8,014 $ 8,415 $ 8,835 $ 9,277 7200 Accounting Assistant I $ 5,294 $ 5,559 $ 5,837 $ 6,128 $ 6,435 7201 Accounting Assistant II $ 5,831 $ 6,123 $ 6,429 $ 6,750 $ 7,088 7300 Senior Accounting Assistant $ 6,429 $ 6,751 $ 7,088 $ 7,442 $ 7,815 7299 Accounting Technician $ 7,271 $ 7,634 $ 8,016 $ 8,417 $ 8,837 7205 Administrative Analyst $ 6,870 $ 7,214 $ 7,575 $ 7,953 $ 8,351 7211 Administrative Assistant I $ 5,487 $ 5,761 $ 6,050 $ 6,352 $ 6,670 7212 Administrative Assistant II $ 6,050 $ 6,352 $ 6,670 $ 7,004 $ 7,354 7295 Senior Administrative Assistant $ 6,515 $ 6,840 $ 7,182 $ 7,541 $ 7,918 7216 Administrative Assistant to the City Clerk $ 6,515 $ 6,840 $ 7,182 $ 7,541 $ 7,918 7210 Assistant Planner $ 7,771 $ 8,159 $ 8,567 $ 8,995 $ 9,445 7208 Associate Planner $ 8,576 $ 9,005 $ 9,455 $ 9,927 $ 10,424 7217 Building Inspector I $ 7,042 $ 7,394 $ 7,763 $ 8,151 $ 8,559 7218 Building Inspector II $ 7,771 $ 8,159 $ 8,567 $ 8,996 $ 9,445 7220 Business License Examiner $ 6,122 $ 6,428 $ 6,749 $ 7,087 $ 7,441 9352 Child Care Supervisor $ 5,666 $ 5,950 $ 6,247 $ 6,559 $ 6,887 9351 Child Care Instructor I $ 3,168 $ 3,326 $ 3,493 $ 3,667 $ 3,851 9350 Child Care Instructor II $ 4,067 $ 4,270 $ 4,484 $ 4,708 $ 4,943 7222 Code Enforcement Official I $ 5,641 $ 5,923 $ 6,219 $ 6,530 $ 6,857 7223 Code Enforcement Official II $ 6,224 $ 6,536 $ 6,862 $ 7,206 $ 7,566 7380 Code Enforcement Official III $ 7,392 $ 7,762 $ 8,150 $ 8,557 $ 8,985 2119 Construction Inspector - SRSD $ 7,654 $ 8,036 $ 8,438 $ 8,860 $ 9,303 7224 Custodian $ 5,254 $ 5,516 $ 5,792 $ 6,082 $ 6,386
4210 Data Analyst I $ 7,938 $ 8,334 $ 8,751 $ 9,189 $ 9,648 4211 Data Analyst II $ 8,731 $ 9,168 $ 9,626 $ 10,108 $ 10,613 4212 Data Analyst III $ 9,604 $ 10,085 $ 10,589 $ 11,118 $ 11,674 7226 Deputy City Clerk I $ 6,678 $ 7,012 $ 7,363 $ 7,731 $ 8,117 3702 Deputy City Clerk II $ 8,117 $ 8,522 $ 8,948 $ 9,396 $ 9,866 7120 Emergency Management Coordinator $ 6,363 $ 6,681 $ 7,015 $ 7,366 $ 7,734 7121 Environmental Management Coordinator $ 6,363 $ 6,681 $ 7,015 $ 7,366 $ 7,734 7232 Facility Repair Supervisor $ 8,364 $ 8,782 $ 9,221 $ 9,682 $ 10,166 7291 Facility Repair Worker I $ 5,935 $ 6,232 $ 6,543 $ 6,871 $ 7,214 7233 Facility Repair Worker II $ 6,546 $ 6,873 $ 7,216 $ 7,577 $ 7,956 7294 Facility Repair Worker III $ 7,044 $ 7,396 $ 7,766 $ 8,155 $ 8,562 7108 Fire Prevention Inspector I $ 8,898 $ 9,343 $ 9,810 $ 10,300 $ 10,815 7107 Fire Prevention Inspector II $ 9,809 $ 10,299 $ 10,814 $ 11,355 $ 11,923 7298 IT Help Desk Supervisor $ 8,732 $ 9,168 $ 9,626 $ 10,108 $ 10,613 7243 Librarian I $ 7,546 $ 7,923 $ 8,320 $ 8,736 $ 9,172 7244 Librarian II $ 7,927 $ 8,323 $ 8,739 $ 9,176 $ 9,635 2404 Library Aide $ 3,617 $ 3,798 $ 3,988 $ 4,187 $ 4,397 7246 Library Assistant I $ 4,969 $ 5,217 $ 5,478 $ 5,752 $ 6,039 7247 Library Assistant II $ 5,619 $ 5,900 $ 6,195 $ 6,505 $ 6,830 2405 Library Tech Services Supervisor $ 7,184 $ 7,543 $ 7,921 $ 8,317 $ 8,732 City of San Rafael

SEIU - SALARY SCHEDULE
Effective July 1, 2026
7292 Literacy Program Supervisor $ 8,745 $ 9,183 $ 9,642 $ 10,124 $ 10,630 7249 Mail and Stores Clerk $ 4,742 $ 4,979 $ 5,228 $ 5,489 $ 5,764 7255 Network Analyst $ 7,939 $ 8,336 $ 8,753 $ 9,190 $ 9,650 7274 Network Support Technician $ 6,072 $ 6,376 $ 6,695 $ 7,030 $ 7,381 7285 Office Assistant I $ 4,515 $ 4,741 $ 4,978 $ 5,227 $ 5,488 7284 Office Assistant II $ 5,101 $ 5,356 $ 5,624 $ 5,905 $ 6,200 7256 Park Equipment Mechanic $ 6,875 $ 7,219 $ 7,580 $ 7,959 $ 8,357 7257 Parking Attendant I $ 2,585 $ 2,714 $ 2,850 $ 2,992 $ 3,142 7275 Parking Attendant II $ 2,847 $ 2,989 $ 3,139 $ 3,296 $ 3,460 6208 Parking Enforcement Officer $ 6,306 $ 6,622 $ 6,953 $ 7,300 $ 7,665 6212 Parking Equipment Technician $ 6,084 $ 6,388 $ 6,707 $ 7,043 $ 7,395 6209 Parking Maintenance & Collections $ 6,084 $ 6,388 $ 6,707 $ 7,043 $ 7,395 6211 Parking Operations Supervisor $ 8,364 $ 8,782 $ 9,221 $ 9,682 $ 10,166 7258 Parks & Graffitti Worker $ 5,518 $ 5,794 $ 6,084 $ 6,388 $ 6,707 2123 Parks Lead Maintenance Worker $ 7,044 $ 7,396 $ 7,766 $ 8,155 $ 8,562 7271 Parks Maintenance Supervisor $ 8,364 $ 8,782 $ 9,221 $ 9,682 $ 10,166 7236 Parks Maintenance Worker I $ 5,794 $ 6,084 $ 6,388 $ 6,708 $ 7,043 7238 Parks Maintenance Worker II $ 6,084 $ 6,388 $ 6,708 $ 7,043 $ 7,395 7296 Permit Services Coordinator $ 8,388 $ 8,807 $ 9,248 $ 9,710 $ 10,196 7396 Permit Services Supervisor $ 9,437 $ 9,909 $ 10,404 $ 10,925 $ 11,471 7196 Permit Technician I $ 5,820 $ 6,111 $ 6,417 $ 6,737 $ 7,074 7197 Permit Technician II $ 6,402 $ 6,722 $ 7,058 $ 7,411 $ 7,781 7198 Permit Technician III $ 7,042 $ 7,394 $ 7,764 $ 8,152 $ 8,560 7261 Planning Technician $ 6,072 $ 6,376 $ 6,695 $ 7,030 $ 7,381 9453 Principal Planner $ 11,225 $ 11,786 $ 12,375 $ 12,994 $ 13,644 7234 Printing Press Operator $ 5,904 $ 6,199 $ 6,509 $ 6,835 $ 7,177 7305 Program Analyst $ 7,535 $ 7,912 $ 8,308 $ 8,723 $ 9,159 1201 Program Coordinator $ 6,381 $ 6,700 $ 7,035 $ 7,387 $ 7,756 7290 Public Works Dispatcher $ 6,084 $ 6,388 $ 6,708 $ 7,043 $ 7,395 7253 Public Works Inspector $ 6,958 $ 7,306 $ 7,671 $ 8,055 $ 8,458 7263 Revenue Supervisor $ 9,273 $ 9,737 $ 10,224 $ 10,735 $ 11,272 2309 Senior Building Inspector $ 9,224 $ 9,686 $ 10,170 $ 10,678 $ 11,212 7265 Senior Library Assistant $ 5,901 $ 6,196 $ 6,506 $ 6,831 $ 7,172 7264 Senior Planner $ 9,704 $ 10,190 $ 10,699 $ 11,234 $ 11,796 2204 Sewer Lead Maintenance Worker $ 7,768 $ 8,156 $ 8,564 $ 8,992 $ 9,442 7266 Sewer Maintenance Worker I $ 6,234 $ 6,546 $ 6,873 $ 7,217 $ 7,578 7267 Sewer Maintenance Worker II $ 6,709 $ 7,044 $ 7,397 $ 7,766 $ 8,155 7281 Sewers Supervisor $ 8,781 $ 9,220 $ 9,681 $ 10,165 $ 10,673 7269 Shop & Equipment Supervisor $ 8,364 $ 8,782 $ 9,221 $ 9,682 $ 10,166 7280 Street Lead Maintenance Worker $ 7,044 $ 7,396 $ 7,766 $ 8,155 $ 8,562 7209 Street Maintenance Supervisor $ 8,364 $ 8,782 $ 9,221 $ 9,682 $ 10,166 7250 Street Maintenance Worker I $ 5,794 $ 6,084 $ 6,388 $ 6,708 $ 7,043 7251 Street Maintenance Worker II $ 6,084 $ 6,388 $ 6,708 $ 7,043 $ 7,395 7283 Street Sweeper Operator $ 6,388 $ 6,708 $ 7,043 $ 7,395 $ 7,765 8523 Supervising Parking Enforcement Officer $ 7,092 $ 7,446 $ 7,819 $ 8,210 $ 8,620 7288 Supervising Vehicle/Equipment Mechanic $ 7,399 $ 7,769 $ 8,157 $ 8,565 $ 8,993 7286 Vehicle/Equipment Mechanic I $ 6,234 $ 6,546 $ 6,873 $ 7,217 $ 7,578 7287 Vehicle/Equipment Mechanic II $ 6,875 $ 7,219 $ 7,580 $ 7,959 $ 8,356 2131 Volunteer Program Assistant $ 6,153 $ 6,461 $ 6,784 $ 7,123 $ 7,479 Grade Position A B C D E
7315 Accounting Manager $ 10,785 $ 11,324 $ 11,891 $ 12,485 $ 13,109 1105 Deputy City Attorney I $ 11,504 $ 12,079 $ 12,683 $ 13,317 $ 13,983 1109 Deputy City Attorney II $ 12,683 $ 13,318 $ 13,983 $ 14,683 $ 15,417 7127 Deputy Fire Chief $ 15,689 $ 16,474 $ 17,298 $ 18,162 $ 19,071 2107 Human Resources Operations Manager $ 10,463 $ 10,986 $ 11,536 $ 12,113 $ 12,718 2143 Principal Human Resources Analyst $ 10,463 $ 10,986 $ 11,536 $ 12,113 $ 12,718 TBD Senior Human Resources Analyst $ 9,982 $ 10,481 $ 11,005 $ 11,555 $ 12,133

SAN RAFAEL UNREPRESENTED MID-MANAGEMENT

SALARY SCHEDULE
Effective July 1, 2024
Grade Position A B C D E
7315 Accounting Manager $ 11,432 $ 12,004 $ 12,604 $ 13,234 $ 13,896 1105 Deputy City Attorney I $ 12,136 $ 12,743 $ 13,380 $ 14,049 $ 14,752 1109 Deputy City Attorney II $ 13,381 $ 14,050 $ 14,753 $ 15,490 $ 16,265 7127 Deputy Fire Chief $ 16,788 $ 17,627 $ 18,508 $ 19,434 $ 20,406 2107 Human Resources Operations Manager $ 11,091 $ 11,646 $ 12,228 $ 12,839 $ 13,481 2143 Principal Human Resources Analyst $ 11,091 $ 11,646 $ 12,228 $ 12,839 $ 13,481 TBD Senior Human Resources Analyst $ 10,431 $ 10,953 $ 11,500 $ 12,075 $ 12,679

SAN RAFAEL UNREPRESENTED MID-MANAGEMENT

SALARY SCHEDULE
Effective July 1, 2025
Grade Position A B C D E
7315 Accounting Manager $ 12,118 $ 12,724 $ 13,360 $ 14,028 $ 14,730 1105 Deputy City Attorney I $ 12,743 $ 13,380 $ 14,049 $ 14,752 $ 15,489 1109 Deputy City Attorney II $ 14,050 $ 14,753 $ 15,490 $ 16,265 $ 17,078 7127 Deputy Fire Chief $ 17,963 $ 18,861 $ 19,804 $ 20,794 $ 21,834 2107 Human Resources Operations Manager $ 11,757 $ 12,344 $ 12,962 $ 13,610 $ 14,290 2143 Principal Human Resources Analyst $ 11,757 $ 12,344 $ 12,962 $ 13,610 $ 14,290 TBD Senior Human Resources Analyst $ 10,848 $ 11,391 $ 11,960 $ 12,558 $ 13,186

SAN RAFAEL UNREPRESENTED MID-MANAGEMENT

SALARY SCHEDULE
Effective July 1, 2026
RESOLUTION NO.

AMENDED RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL

ESTABLISHING THE COMPENSATION AND WORKING CONDITIONS FOR UNREPRESENTED

MID-MANAGEMENT EMPLOYEES
(July 1, 2024 through June 30, 2027)

1. MID-MANAGEMENT EMPLOYEES
The Mid-Management Employees of the City of San Rafael are the Mid-Management Job Class Titles (“Mid-Managers”) enumerated in Exhibit A, attached hereto and incorporated herein. This Resolution shall constitute the compensation and conditions of employment for Unrepresented Mid-Managers for the period from July 1, 2024 through June 30, 2027.

2. SALARY AND COMPENSATION GOALS
A. GOALS AND COMPENSATION DEFINITIONS
It is the goal of the City Council to try to achieve a total compensation package for all Mid-Managers that is competitive compared to similar cities in our labor market. The survey cities are Fairfield, Hayward, San Leandro, South San Francisco, Alameda, Napa, Novato and Santa Rosa. The Council’s goal is to attract and retain the most qualified Mid-Managers in accordance with the City’s ability to pay.

Total Compensation for survey purposes shall be defined as: Top step salary (excluding longevity pay steps), educational incentive pay, holiday pay, uniform allowance, employer paid deferred compensation (except for such portion that may be part of employee cafeteria plan), employer’s contribution towards employees’ share of retirement, employer’s retirement contribution, employer paid contributions toward insurance premiums for health, life, long term disability, dental and vision plans, management allowance, and employer paid cafeteria/flexible spending accounts.

B. COMPENSATION SURVEYS
In order to measure progress towards the above-stated goal, the City shall survey Mid-Management positions in the final year of the Resolution in advance of discussions regarding a successor Resolution.

Identified positions from other agencies include positions that are filled as well as those that may be unfilled, so long as the position is identified by the survey agency as being on the salary schedule and having a job class description. Other city/agency positions are established as benchmark positions in San Rafael's compensation survey based upon similar work and similar job requirements.

The City shall review the survey data for accuracy and completeness. The City shall provide the survey data to all Mid-Managers. During the term of this Resolution, Mid-Managers agree to work with the City to identify and implement a new benchmark strategy such as an alignment of Mid-Manager salaries with the respective department director.

C. SALARY INCREASES
Individual classification salary increase percentages depend on the labor market adjustment applied to each position. The salary schedule included with this salary resolution authorizes the proposed new salary for each position.

3. INSURANCE
Health & Dental Insurance benefits are prorated for part-time employees in accordance with the percentage of full-time work schedule. Domestic partners who are registered with the Secretary of State and same-sex spouses are considered dependents under these benefits. Pertinent taxes will be 2 applied to coverage provided to registered domestic partners and same sex spouses as required by federal and state laws.

A. HEALTH INSURANCE

1. Health Insurance for Active Employees. Effective January 1, 2009, the City implemented a full flex cafeteria plan for active employees, in accordance with IRS Code Section 125. Active employees participating in the City’s full flex cafeteria plan shall receive a monthly flex dollar allowance to purchase benefits under the full flex cafeteria plan.

The monthly flex dollar allowance effective the paycheck of July 1, 2024 shall be:

For employee only: $ 735.86
For employee and one dependent: $1,471.71
For employee and two or more dependents: $1,913.24
The monthly flex dollar allowance effective the paycheck of December 15, 2024, shall be:

For employee only: $ 950.00
For employee and one dependent: $ 1,900.00
For employee and two or more dependents: $ 2,400.00
Effective December 15, 2025, and December 15, 2026, the flex dollar allowances shall increase on the December 15th paycheck up to a maximum of five percent (5.0%) on an annual basis. If the Kaiser Bay Area premium rate increase is less than five percent (5.0%), the flex dollar allowance shall only increase the amount of the Kaiser Bay Area premium increase. In the event that the Kaiser Bay Area premium rate increase for the upcoming calendar year exceeds ten percent (10%) and is less than fifteen percent (15%), the City and the employee will split the cost of the increase above ten percent (10%) evenly; each paying 50% of the dollar value of the increase between 10-15%.

Upon the expiration of this resolution, the flex dollar allowances shall increase on the December 15th paycheck of each subsequent year up to a maximum of three percent (3%) on an annual basis, based on but not to exceed the Kaiser Bay Area premium rate increase for the upcoming calendar year.

The City shall contribute to the cost of medical coverage for each eligible employee and his/her dependents, an amount not to exceed the California Public Employees’ Medical and Hospital Care Act (PEMHCA) contribution, as determined by CalPERS on an annual basis. This portion of the monthly flex dollar allowance is identified as the City’s contribution towards PEMHCA.

The balance of the monthly flex dollar allowance (after the PEMHCA minimum contribution) may be used in accordance with the terms of the cafeteria plan to purchase health benefits.

Conditional Opt-Out Payment: An employee may elect to waive the City’s health insurance coverage and receive the value of the Employee Only contribution as a monthly Opt-Out payment in accordance with the terms of the cafeteria plan, and the Affordable Care Act, if the employee complies with the following conditions:
1) The employee certifies that the employee and all individuals in the employee’s tax family for whom coverage is waived, have alternative Minimum Essential Coverage as defined by the Patient Protection and Affordable Care Act through a provider other than a federal marketplace, a state exchange, or an individual policy. 2) During the City’s annual open enrollment period, the employee must complete an annual written attestation confirming that the employee and the other members of the employee’s tax family are enrolled in alternative Minimum Essential Coverage. The employee agrees to notify the City no later than 30 days if the employee or other member(s) of the 3 employee’s tax family lose coverage under the alternative Minimum Essential Coverage Plan.
3) The employee understands that the City is legally required to immediately stop conditional opt-out payments if the City learns that the employee and/or members of the employee’s family do not have the alternative Minimal Essential Coverage.

The City reserves the right to modify at any time, the amount an employee is eligible to receive under this paragraph, if required by IRS Cafeteria Plan regulations, other legislation or Federal and/or California agency guidance.

Miscellaneous Allowance for Employees hired on or before January 1, 2009:

The City shall pay to employees hired on or before January 1, 2009, a miscellaneous allowance in an amount equivalent to the difference between the employee’s benefit election for coverage under PEMHCA and their flex dollar allowance, if their benefit election under PEMHCA exceeds their flex dollar allowance. The miscellaneous allowance shall be treated as income. An employee may use the miscellaneous allowance to pay for health coverage on a pre-tax basis as defined under the City’s Cafeteria plan.

2. Health Insurance for Retirees
MID-MANAGERS HIRED PRIOR TO APRIL 1, 2007
a. For Mid-Managers who retired before December 1, 2001, the City’s contribution to retiree medical premiums shall be the PEMHCA minimum contribution as designated by PEMHCA on an annual basis.

Longevity Payments: The City shall make a longevity payment equivalent to the difference between the PEMHCA minimum contribution and the premium cost of coverage for the retiree, the retiree’s spouse/registered domestic partner and/or qualified dependent children (as defined by PEMHCA) up to $442 per month. The City‘s longevity contribution shall remain in effect during the lifetime of the Mid-Manager and Mid-Manager’s spouse/registered domestic partner or surviving spouse/registered domestic partner. b. Mid-Managers who retired on or after December 1, 2001 from the Marin County Employees Retirement Association (MCERA) within 120 days of leaving their City of San Rafael MidManagement position (and who comply with the appropriate retirement provisions under the MCERA laws and regulations) are eligible to receive upon retirement the PEMHCA minimum contribution as designated by PEMHCA on an annual basis.

As described in this subsection, the City shall reimburse retired Mid-Managers and their spouses or registered domestic partners the Medicare Part B standard premium amount as determined by the Centers of Medicare and Medicaid Services (CMS) on an annual basis.

To initiate reimbursement, retirees must submit proof of payment of the Medicare Part B premiums to the Human Resources Department. If the Medicare Part B is deducted from social security, the retiree/spouse/domestic partner may submit a copy of the social security check, the Medicare Part B bill, or other relevant documentation. Reimbursements will be processed on a quarterly basis. This reimbursement shall remain in effect for the retired 4 Mid-Manager’s life and that of the retired Mid-Manager’s spouse/registered domestic partner or surviving spouse/registered domestic partner.

MID-MANAGERS HIRED ON OR AFTER APRIL 1, 2007
Mid-Managers who are hired on or after April 1, 2007, and who retire from the Marin County Employees Retirement Association (MCERA) within 120 days of leaving their City of San Rafael position (and comply with the appropriate retirement provisions under the MCERA laws and regulations) are eligible to continue in the City’s group health insurance program.

The City’s contribution towards the coverage of retirees under this subsection (3.A.2.b.) shall be the PEMHCA minimum contribution as determined by CalPERS on an annual basis.

Longevity Payments: The City shall make a longevity payment equivalent to the difference between the PEMHCA minimum contribution and the premium cost of coverage, up to $600, for the retiree. The City shall not be responsible for making any contributions towards the cost of coverage of the retiree’s spouse, registered domestic partner or dependents. The City‘s longevity contribution shall cease upon the retired Mid-Manager’s death.

The City shall not be responsible for reimbursing retired Mid-Managers and/or their spouses for any Medicare premiums paid by the retired Mid-Manager and/or the retired Mid-Manager’s spouse or surviving spouse.

MID-MANAGER HIRED ON OR AFTER JANUARY 1, 2009
Mid-Managers who are hired on or after January 1, 2009, and who retire from the Marin County Employees Retirement Association (MCERA) within 120 days of leaving their City of San Rafael position (and comply with the appropriate retirement provisions under the MCERS laws and regulations) are eligible to continue in the City’s group health insurance program. The City’s contribution towards the coverage of retirees under this subsection (3.A.2.c) shall be the PEMHCA minimum contribution as determined by CalPERS on an annual basis.

The City shall additionally make available a retiree health care trust to enable these employees to prefund retiree health care premiums while employed by the City. The retiree health care trust shall be funded by the mandatory annual conversion of 80 hours of sick time in service on July 1 of each year, provided an employee has a remaining balance of 75 hours of sick leave after the conversion.

B. LIFE INSURANCE
The City shall provide a basic group life insurance plan in the amount of $300,000 at no cost to the employee.

C. LONG-TERM DISABILITY INSURANCE
The City shall provide long term disability (LTD) insurance, at no cost to the employee, with a benefit of two-thirds (2/3) of the employee’s monthly salary, up to a maximum benefit of $7,500 (reduced by any deductible benefits).

D. DENTAL INSURANCE
The City shall make available to employees, an additional flex dollar allowance equal to $113 per month to purchase dental coverage under the City’s dental plan. The City shall pay dental premiums on behalf of the employee and eligible dependents.
5 E. VISION PLAN
The City will contract for and pay for a vision plan for “employee plus dependent” vision benefits.

F. EMPLOYEE ASSISTANCE PLAN
The City provides an Employee Assistance Program (EAP) with confidential personal counseling on work and family related issues such as eldercare, substance abuse, etc. Supervisors may also utilize the EAP to refer employees to counselors for work related assistance.

G. STATE DISABILITY INSURANCE
Employees will have the full premium cost for State Disability Insurance (SDI) coverage automatically deducted from their paycheck and no City contribution will be made toward participation in the plan. It is incumbent upon the employee to keep the City advised of their medical status, within Health Insurance Portability and Accountability Act (HIPAA) guidelines, regarding their eligibility for SDI.

4. RETIREMENT
A. EMPLOYER PAID MEMBER CONTRIBUTION (EPMC)
Each Mid-Manager is responsible for paying the full cost of their employee contribution rate as established by the Marin County Employee Retirement Association.

Effective September 1, 2013, in accordance with MCERA and City administrative requirements, all Mid-Management employees will pay an additional contribution of one percent (1%) of pensionable compensation toward the normal cost of pension provided by the Marin County Employees Retirement Association, in addition to the current employee contribution towards pension as determined by MCERA.

The only employees excluded from this payment are long-term City employees with thirty or more years of City service who no longer have to pay any employee contribution to the Marin County Retirement System.

B. COLA
Mid-Managers participating in the Marin County Employee Retirement Association will pay their full share of members’ cost of living rates as allowed under Articles 6 and 6.8 of the 1937 Retirement Act.

Miscellaneous and safety member contribution rates include both the basic and COLA portions (currently 50% of the COLA is charged to members as defined in the 1937 Act).

C. RETIREMENT PLAN
The City shall provide the Marin County Employee Retirement Association 2.7% @55 retirement program to all miscellaneous Mid-Manager subject to Marin County Employee Retirement Association procedures and regulations and applicable 1937 Act laws. This is based on an employee’s single highest year of compensation.

Employees hired on or after July 1, 2011 will receive an MCERA retirement benefit at the formula 2% at 55, calculated based on the average of their highest three years of compensation, in accordance with MCERA regulations. The annual pension adjustment shall be a maximum of 2% COLA.

Minimum retirement age is 55.

Employees hired by the City on or after January 1, 2013 who are defined as “new members” of MCERA in accordance with the Public Employees’ Pension Reform Act (PEPRA) of 2013, shall be enrolled in the MCERA 2% @ 62 plan for Miscellaneous members. The employee is responsible for paying the employee contribution of half of the total normal cost of the plan, as defined by MCERA, through a payroll deduction. Final compensation will be based upon the highest annual average compensation earnable during the thirty-six (36) consecutive months of employment immediately 6 preceding the effective date of their retirement or some other period designated by the retiring employee.

D. SERVICE CREDIT FOR SICK LEAVE
Mid-Managers who are eligible to accrue sick leave and who retire from the City of San Rafael, on or after 07/01/95 and within 120 days of leaving City employment (excludes deferred retirements), shall receive employment service credit (incorporated from Resolution #9414, dated July 17, 1995), for retirement purposes only, for all hours of accrued, unused sick leave (exclusive of any sick leave hours they are eligible to receive and they elect to receive in compensation for at the time of retirement, pursuant to Section 5 A. of this Resolution). This provision will no longer be available to Mid-Managers hired after June 30, 2009.

E. MANAGEMENT ALLOWANCE
As of September 16, 2015, the Management Allowance of 4.54% was rolled into base pay for all Unrepresented Mid-Management employees.

F. DEFERRED COMPENSATION
The City will contribute one and six hundredths percent (1.06%) of pensionable compensation toward a City-provided deferred compensation plan.

5. LEAVES OF ABSENCE
A. SICK LEAVE
Mid-Managers shall earn sick leave credits at the rate of one (1) working day per month commencing with the date of employment. Accrued sick leave may be used during their probationary period.

Mid-Managers who leave City service in good standing shall receive compensation (cash in) of all accumulated, unused sick leave based upon the rate of three percent (3%) for each year of service up to a maximum of fifty percent (50%) of their sick leave balance. In the event of the death of an employee, payment for unused sick leave (based upon the previously stated formula) shall be paid to the employee's designated beneficiary.

Mid-Managers may accrue unlimited sick leave for usage purposes. However, a maximum of one thousand, two hundred hours (1,200) accrual applies for cash-in purposes at the time of City separation.

Mid-Managers may use sick leave prior to completion of probation. In recognition of Mid-Managers’ exempt status under FLSA, time off for sick leave purposes shall not be deducted from a MidManager’s sick leave accrual, unless the employee is absent for the full work day.

Use of sick leave for work-related injuries or illnesses shall not be required when it is determined by the treating physician that this status is permanent and stationary.

B. VACATION LEAVE

1. Vacation Accrual - Vacation is accrued when an employee is on pay status and is credited on a semi-monthly basis. Eligible employees accrue vacation at the following rate for continuous service performed in pay status:

Years of service Leave Accrual rate/yearly
1-5 years 15 days
6 years 16 days
7 years 17 days
8 years 18 days
7 9 years 19 days
10 years 20 days
11 years 21 days
12 years 22 days
13 years 23 days
14 years 24 days
15 plus years 25 days
In recognition of Mid-Managers’ exempt status under FLSA, time off for vacation leave purposes shall not be deducted from a Mid-Manager’s vacation accrual unless the employee is absent for the full workday.

2. Administration of Vacation Leave
The City Manager may advance vacation leave to a Mid-Manager; prior approval is required.

Mid-Managers may accrue a maximum of 250 hours of vacation. Vacation leave accrual shall resume once the employee’s accumulated vacation leave balance falls below the accrual limit of 250 hours. Mid-Managers who terminate their employment shall be paid in a lump sum for all accrued vacation leave earned prior to the date of termination. Mid-Managers may not utilize accrued vacation, administrative leave time, or personal leave time to extend their retirement date and service credit at the end of their city service. The vacation accrual may be increased to a maximum of 300 hours at the discretion of the City Manager.

3. Annual Option for Payment of Accrued Vacation Leave
A Mid-Manager who has taken at least ten (10) days of vacation in the preceding twelve (12) months, may request that their accrued vacation, not to exceed fifty-two and 1/2 (52.5) hours, be paid to them in cash. The request may be granted at the discretion of the City Manager. MidManagers may not cash-in more than fifty-two and 1/2 (52.5) hours within any twelve (12) month period.

C. ADMINISTRATIVE LEAVE
Mid-Managers shall receive ten (10) Administrative Leave days (75 hours) each calendar year subject to the approval of the Department Director and the City Manager. An additional three (3) days may be granted at the discretion and with approval of the department director and the City Manager. Unused Administrative Leave shall not carry over from one calendar year to the next, nor shall unused Administrative Leave balances be paid to a Mid-Manager upon their resignation.

In recognition of exempt status under FLSA time off for Administrative leave purposes shall not be deducted from a Mid-Manager’s administrative leave accrual, unless the employee is absent for the full work day.

D. HOLIDAYS
City shall provide twelve designated holidays and one (1) floating holiday per calendar year to MidManagers. The hours for the floating holidays are automatically added to an employees’ vacation accrual on a semi-annual basis.

In order to be eligible for compensation for the paid holiday, the employee must both be in paid status on the day before the holiday and on the day after the holiday.

All employees who are required to work on a day designated as an authorized holiday, other than a day on which an election is held throughout the state, shall be paid at the applicable rate of pay for the number of hours actually worked.

City paid holidays, and the days on which holidays are observed, are outlined in the annual holiday schedule.
8 E. BEREAVEMENT LEAVE
In the event of the death of a Mid-Manager’s spouse, registered domestic partner, child, parent, sibling, parent in-law(s), grandchild, grandparent, relative who lives or has lived in the home of the employee, to such an extent that the relative was considered a member of the immediate family and/or another individual who has a legal familial relationship to the employee and resided in the employee’s household, up to a maximum of five (5) days may be granted for paid bereavement leave. All bereavement leave must be exhausted within 3 months of the date of the death of the family member and may be taken intermittently.

In those cases where the death involves an individual who had such a relationship with the employee, as defined above, the employee shall sign a simple affidavit describing the relationship and submit this to the City Manager as part of the request for bereavement leave. Directors may make a request to the City Manager, to use bereavement leave for a relative other than those listed above.

The above bereavement clause shall also apply in the event of a reproductive loss for an employee. The City agrees to maintain employee confidentiality related to the reproductive loss leave.

F. CATASTROPHIC LEAVE
All Mid-Managers shall abide by the City’s Catastrophic Leave Policy.

G. PAID PARENTAL LEAVE
Effective July 1, 2024, any employee who has been continuously employed by the City for at least 12 months prior to the start of the leave shall be eligible for Paid Parental Leave (PPL) to use within 12 months of the following eligible events:

1. Birth of a child of the employee, the employee’s spouse, or the employee’s registered domestic partner.

2. Placement of a child with the employee for adoption.

For the purposes of PPL, the definition of “parent” and “child” are as defined by the California Family Rights Act.

Benefit and Use:

1. Eligible employees shall be granted 300 PPL hours to use within 12 months of the qualifying event for the purposes of disability due to pregnancy and/or baby bonding. Regular part-time employees shall be eligible for a prorated number of PPL hours, based on scheduled and budgeted FTE.

2. PPL is based on a 12-month rolling calendar. No more than 300 PPL hours may be used in any 12- month period. PPL may not be used or extended beyond the 12-month time frame and any accrued and unused PPL will be forfeited at the end of the 12-month period for the qualifying event.

3. Upon termination of the employee’s employment at the City, they will not be paid for any accrued and unused PPL for which they were eligible.

4. PPL is based on the employee’s regularly scheduled hourly base wage. It is considered “paid status” for the purpose of merit, seniority, benefit premium contributions, retirement service credit, vacation and sick leave accrual, and City benefit eligibility and contributions.

5. PPL shall be used in a block of continuous time or on an intermittent or reduced schedule.

Intermittent leaves or reduced schedules must be arranged and approved by the employee’s supervisor in advance.

6. PPL shall run concurrently with FMLA/CFRA and with PDL as set forth in paragraph 7, below.

Eligible employees will be reinstated to the same or equivalent position in accordance with FMLA/CFRA protections. This may include altered assignments to accommodate the department’s operational needs when the employee is working a reduced work schedule. 9 7. Pregnancy Disability Leave (PDL): An eligible employee on PDL must reduce their sick leave balance to 40 hours or less to use PPL concurrently with PDL. An eligible employee is not required to further reduce their balance once they have reached the initial threshold of 40 hours or less.

Coordination of Benefits & Leaves:
• PPL taken under this policy will run concurrently with leave under the FMLA, CFRA, and PDL once the eligible employee’s sick leave balance is reduced to 40 hours or less. • PPL will be fully integrated with any short-term disability or California Paid Family Leave program but shall not exceed one hundred percent (100%) of the employee’s normal gross salary rate.
• The use of Short-Term Disability (STD) and Paid Family Leave (PFL) will not reduce available hours under the PPL leave entitlement.
• For time covered by FMLA/CFRA job protected leave for baby bonding purposes, PPL must be used prior to other accrued leave or unpaid leave except as discussed in number 7 above. • If an employee has exhausted FMLA/CFRA entitlements for reasons other than baby bonding, PPL must be used prior to other accrued leaves or Leave Without Pay for arranged leaves for the purpose of baby bonding. Scheduling of non-FMLA/CFRA protected PPL is subject to department approval.
• An employee who is eligible for PPL but is on leave for other reasons cannot use PPL except as described in paragraph 7 above.

F. END OF LIFE CARE LEAVE
Eligibility:

Effective July 1, 2024, employees who have been continuously employed by the City for at least 12 months prior to the start of the leave shall be eligible for End of Life Care leave to provide end of life care for an immediate family member, which shall include an employee’s spouse, registered domestic partner, child, parent, sibling, parent, parent in-law(s), grandparent, or grandchild.

End of Life care may be used to provide support, assistance and care to an immediate family member, as defined above, who is receiving end of life services through hospice or a medical facility.

Benefit and Use:

1. Eligible employees shall receive 80 hours of End of Life Care leave to be used during their employment with the City for use to support an immediate family member near the end of life, as described above.

2. Upon termination of the employee’s employment at the City, they will not be paid for any accrued and unused End of Life Care leave for which they were eligible. Further, if an employee leaves City employment and returns to City service later in their career, the employee shall receive any unused hours from their previous employment with the City but shall not be granted any additional hours of for End of Life Care Leave.

3. End of Life Care leave is based on the employee’s regularly scheduled hourly base wage. It is considered “paid status” for the purpose of merit, seniority, benefit premium contributions, retirement service credit, vacation and sick leave accrual, and City benefit eligibility and contributions.
10 4. End of Life Care leave shall be used in a block of continuous time or on an intermittent or reduced schedule. Intermittent leaves or reduced schedules must be arranged and approved by the employee’s supervisor in advance.

5. End of Life Care shall run concurrently with FMLA/CFRA. Eligible employees will be reinstated to the same or equivalent position in accordance with FMLA/CFRA protections. This may include altered assignments to accommodate the department’s operational needs when the employee is working a reduced work schedule.

6. An employee who is eligible for End of Life Care Leave but is on leave for other reasons cannot use PPL except as described in paragraph 5 above.

6. EMPLOYMENT TERMS
A. HOURS OF WORK
The WORK WEEK will reflect thirty-seven and one-half (37.5) hours for all job classes. Unless otherwise designated, the normal business hours for vacation, sick and administrative leave deduction and sick and administrative leave accrual purposes for Mid-Managers shall be 7.5 hours per day.

B. DRUG FREE WORK PLACE
All Mid-Managers shall abide by the City’s Drug and Alcohol Policy.

C. FURLOUGH PLAN
Mid-Managers endorse the Furlough Program described in Exhibit B attached to this Resolution.

D. PAY FOR PERFORMANCE EVALUATION SYSTEM
Mid-Managers shall be evaluated annually based upon the evaluation program adopted by the City Council in October of 1996 and incorporated by reference herein.

E. OUTSIDE EMPLOYMENT
All Mid-Managers shall abide by the City’s Outside Employment Policy.

F. CITY VEHICLE
Under limited circumstances, a city vehicle may be provided to a Mid-Manager if it is determined to be needed to complete his/her job duties and upon approval of the City Manager.

G. UNIFORM ALLOWANCE
If required to wear a uniform which is not provided by the City, employee shall receive an annual uniform allowance of $545 per year, paid in two installments, in June and December.

H. GYM REIMBURSEMENT
Employees are eligible to receive up to $16.50 per month reimbursement for all eligible health and wellness expenses as follows: preventative medical examinations (minus any amount paid by a private insurance plan), paid health or gym club memberships, licensed weight loss facility memberships, physical therapy sessions, smoking cessation programs, wellness counseling, acupuncture, or meditation programs. Such reimbursement shall be reported as taxable income to the employee.

I. PROFESSIONAL DEVELOPMENT
The City Manager commits to working with each department’s management team to establish dedicated professional development time throughout the year.

J. OUT OF CLASS COMPENSATION
Employees assigned in writing by their Department Director to perform additional duties of a higher paid classification shall be compensated at a rate not less than 5% greater than the employee's 11 current base salary. Eligibility for out-of-class compensation requires a minimum assignment of ten (10) consecutive days.

The out-of-class pay becomes effective on the first day of the assignment. If the assignment extends beyond four consecutive weeks, then the employee shall be compensated at the lower step of the classification within which the duties fall if that is greater than 5% of the employee’s base pay. The Department Director is required to complete a Personnel Action Report (PAR), to initiate out-of-class compensation.

K. BILINGUAL PAY
Within the job classifications specified in this resolution an employee may receive bilingual pay for full fluency in a foreign language.

Full fluency is defined as a skill level that will allow the employee to fully assist someone else who does not speak English in coping with situations or problems by translating for, conversing with and/or reading or writing written material.

An employee can petition their Department Director for this bilingual pay incentive. With the Department Director’s recommendation and on review by the Human Resources Director and approval of the City Manager the employee may begin to receive this bilingual pay incentive.

Criteria for approval of the bilingual pay incentive by the City Manager includes:
a. Certification by a recognized school of the appropriate skill level; and/or b. Demonstrated ability of the proficiency level on the job; and c. Department Director’s recommendation and statement that the bilingual skill of the employee can be of value to the department and the employee in the completion of their regular work assignments.

Employees who have been approved for the bilingual pay incentive and are required in the performance of their duties to converse with the public in a language other than English shall receive an additional $200.00 per month above their base salary.

Employees who also translate official written documents to or from a language other than English shall receive an additional $50.00 for a total of $250.00 per month above their base salary.

This bilingual pay incentive shall be reviewed annually and as long as the employee demonstrates (by work experience or re-testing, as determined by the City of San Rafael) the full fluency skill level; and as long as the Department Director indicates the value of this skill to the department and the employee in the completion of their regular work assignments.

Removal of the bilingual pay incentive would be considered a non-disciplinary action however removal of bilingual pay is appealable to the Human Resources Director. The determination of the Human Resources Director is not subject to any appeal/grievance procedure.

L. AT WILL STATUS
All positions covered by this resolution are at-will and as such serve at the pleasure of the appointing authority and may be removed at any time without cause and without right of appeal.

M. SEVERANCE
Except employees who have committed an abuse of office or position as defined by Government Code Section 53243.4 or committed a violation of the Fair Employment and Housing Act, an Unrepresented Executive Management employee who is involuntarily separated shall receive severance pay in a lump sum equal to the following, provided they sign a settlement and general release provided by the City:
12 • 1 year of service = two months of salary and two months of COBRA health insurance. • 2 years of service = three months of salary and three months of COBRA health insurance.
• 3 years of service = four months of salary and four months of COBRA health insurance. • 4 years of service = five months of salary and five months of COBRA health insurance. • 5 or more years of service = six months of salary and six months of COBRA health insurance.

N. SENIORITY
Whenever seniority is used to determine a working condition (e.g. vacation accrual, vacation cap, severance pay, sick time pay out, etc.), it shall be determined by the employee’s original start date with the City, regardless of original status (seasonal, fixed-term, etc.).

I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City held on the 3rd day of September 2024 by the following vote, to wit:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:
______________________________

LINDSAY LARA, CITY CLERK

EXHIBIT A
Grade Position A B C D E
2501 Assistant City Attorney 14,908 $ 15,654 $ 16,436 $ 17,258 $ 18,121 $ 2001 Assistant City Manager 20,829 $ 21,871 $ 22,964 $ 24,112 $ 25,318 $ TBD Chief Assistant City Attorney 17,145 $ 18,002 $ 18,902 $ 19,847 $ 20,839 $ 2300 Director of Community & Economic Development 15,770 $ 16,559 $ 17,387 $ 18,256 $ 19,169 $ 4205 Director of Digital Service & Open Government 14,977 $ 15,726 $ 16,512 $ 17,337 $ 18,204 $ 2205 District Manager/Engineer (SRSD) 14,088 $ 14,792 $ 15,532 $ 16,308 $ 17,124 $ 2140 Finance Director 14,772 $ 15,510 $ 16,286 $ 17,100 $ 17,955 $ 7101 Fire Chief 20,623 $ 21,654 $ 22,737 $ 23,873 $ 25,067 $ 1106 Human Resources Director 14,908 $ 15,654 $ 16,436 $ 17,258 $ 18,121 $ 2406 Library and Recreation Director 15,516 $ 16,292 $ 17,106 $ 17,961 $ 18,859 $ 6101 Police Chief 20,623 $ 21,654 $ 22,737 $ 23,873 $ 25,067 $ 2201 Public Works Director 16,075 $ 16,879 $ 17,723 $ 18,609 $ 19,540 $ ** adjusted per Council action
24,494 $

SAN RAFAEL UNREPRESENTED EXECUTIVE MANAGEMENT

SALARY SCHEDULE
Effective July 1, 2024
Position Monthly Salary
City Manager (Appointed)

EXHIBIT A
Grade Position A B C D E
2501 Assistant City Attorney 16,250 $ 17,063 $ 17,916 $ 18,812 $ 19,752 $ 2001 Assistant City Manager 21,454 $ 22,527 $ 23,653 $ 24,836 $ 26,078 $ TBD Chief Assistant City Attorney 18,345 $ 19,262 $ 20,225 $ 21,236 $ 22,298 $ 2300 Director of Community & Economic Development 16,716 $ 17,552 $ 18,430 $ 19,351 $ 20,319 $ 4205 Director of Digital Service & Open Government 16,325 $ 17,141 $ 17,998 $ 18,898 $ 19,843 $ 2205 District Manager/Engineer (SRSD) 14,510 $ 15,236 $ 15,998 $ 16,798 $ 17,637 $ 2140 Finance Director 15,953 $ 16,751 $ 17,589 $ 18,468 $ 19,391 $ 7101 Fire Chief 21,241 $ 22,303 $ 23,419 $ 24,590 $ 25,819 $ 1106 Human Resources Director 16,250 $ 17,063 $ 17,916 $ 18,812 $ 19,752 $ 2406 Library and Recreation Director 16,602 $ 17,432 $ 18,304 $ 19,219 $ 20,180 $ 6101 Police Chief 21,241 $ 22,303 $ 23,419 $ 24,590 $ 25,819 $ 2201 Public Works Director 17,120 $ 17,976 $ 18,875 $ 19,819 $ 20,810 $ ** adjusted per Council action
$ 24,494

SAN RAFAEL UNREPRESENTED EXECUTIVE MANAGEMENT

SALARY SCHEDULE
Effective July 1, 2025
Position Monthly Salary
City Manager (Appointed)

EXHIBIT A
Grade Position A B C D E
2501 Assistant City Attorney 17,550 $ 18,428 $ 19,349 $ 20,316 $ 21,332 $ 2001 Assistant City Manager 22,098 $ 23,203 $ 24,363 $ 25,581 $ 26,860 $ TBD Chief Assistant City Attorney 18,895 $ 19,840 $ 20,832 $ 21,873 $ 22,967 $ 2300 Director of Community & Economic Development 17,218 $ 18,079 $ 18,983 $ 19,932 $ 20,929 $ 4205 Director of Digital Service & Open Government 17,794 $ 18,684 $ 19,618 $ 20,599 $ 21,629 $ 2205 District Manager/Engineer (SRSD) 14,946 $ 15,693 $ 16,478 $ 17,302 $ 18,167 $ 2140 Finance Director 17,230 $ 18,091 $ 18,996 $ 19,945 $ 20,943 $ 7101 Fire Chief 21,879 $ 22,973 $ 24,121 $ 25,327 $ 26,594 $ 1106 Human Resources Director 17,550 $ 18,428 $ 19,349 $ 20,316 $ 21,332 $ 2406 Library and Recreation Director 17,598 $ 18,478 $ 19,402 $ 20,372 $ 21,390 $ 6101 Police Chief 21,879 $ 22,973 $ 24,121 $ 25,327 $ 26,594 $ 2201 Public Works Director 17,634 $ 18,516 $ 19,441 $ 20,413 $ 21,434 $ ** adjusted per Council action
$ 24,494

SAN RAFAEL UNREPRESENTED EXECUTIVE MANAGEMENT

SALARY SCHEDULE
Effective July 1, 2026
Position Monthly Salary
City Manager (Appointed)

San Rafael City CouncilSeptember 3, 2024

San Rafael City Council
September 3, 2024