____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting:
Disposition:
Agenda Item No: 5.h
Meeting Date: October 21, 2024
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: Theo Sanchez, Associate Civil
Engineer
April Miller, Public Works Director
City Manager Approval: ______________
TOPIC: SAN QUENTIN PUMP STATION RECONSTRUCTION
SUBJECT: AUTHORIZE AND AWARD AGREEMENTS FOR SAN QUENTIN PUMP STATION RECONSTRUCTION PROJECT, INCLUDING:
1. A SECOND AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH ALPHA CM, INC. FOR ADDITIONAL CONSTRUCTION MANAGEMENT,
INSPECTION, AND TESTING SERVICES, IN AN ADDITIONAL AMOUNT OF $167,247, INCREASING THE TOTAL NOT-TO-EXCEED AMOUNT OF THE AGREEMENT TO $950,174.88.
2. A FOURTH AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH
CSW/STUBER-STROEH ENGINEERING GROUP FOR ADDITIONAL
CONSTRUCTION SUPPORT SERVICES, IN AN ADDITIONAL AMOUNT OF $24,273, INCREASING THE TOTAL NOT-TO-EXCEED AMOUNT OF THE AGREEMENT TO $548,153.
RECOMMENDATION:
Staff recommends the City Manager be authorized to enter into the following amendments:
1. A Second amendment to the Professional Services Agreement with Alpha CM, Inc. for additional construction management, inspection, and testing services, in an additional amount of $167,247, increasing the total not-to-exceed amount of the agreement to $950,174.88.
2. A Fourth amendment to the Professional Services Agreement with CSW/Stuber-Stroeh Engineering Group for additional construction support services, in an additional amount of $24,273, increasing the total not-to-exceed amount of the agreement to $548,153.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
BACKGROUND:
On October 17, 2022, the City Council awarded a construction contract to Thompson Builders Corporation, a professional services agreement to Alpha CM, Inc. for construction management, inspections, and testing services, and a second amendment to the professional services agreement with CSW/Stuber-Stroeh Engineering Group, Inc. for the San Quentin Pump Station Reconstruction Project.
Construction began on April 3, 2023, and was projected to be completed around April 2024.
Due to project delays related to supply chain issues affecting the arrival of electrical components, on January 16, 2024, the City Council awarded amendments to Alpha CM and CSW/Stuber-Stroeh Engineering Group for additional construction management and support services, respectively. At the time of this City Council meeting, the project had a projected completion date of Fall 2024.
ANALYSIS:
Additional delays related to supply chain issues for the electrical components have pushed the project completion date back to late Spring 2025. The two primary electrical items that have been delayed are the motor control center and automatic transfer switch. Staff is looking into alternative solutions if further delays are encountered for these components.
Due to the extended length of this project and unforeseen conditions that have taken more time to resolve, staff recommend amendments to both the Alpha CM, Inc. and CSW/Stuber-Stroeh Engineering Group, Inc. to ensure sufficient budget to work through the entirety of the construction duration.
FISCAL IMPACT:
Alpha CM, Inc. has estimated that an additional $167,247 would be needed to ensure construction management services are provided through May 2025. This would increase their total contract amount to $950,174.88.
CSW/Stuber-Stroeh Engineering Group, Inc. has estimated that $24,273 would be needed to continue providing construction support services through May 2025, bringing their total contract amount to $548,153.
The current FY 2024-25 Budget includes appropriations totaling $8.4 million within the Stormwater Fund (205) for the San Quentin Pump Station Project.
OPTIONS:
1. Award the agreements as presented.
2. Do not award the agreements and provide further direction to staff.
RECOMMENDED ACTION:
Staff recommends the City Manager be authorized to enter into the following amendments:
1. A Second amendment to the Professional Services Agreement with Alpha CM, Inc. for additional construction management, inspection, and testing services, in an additional amount of $167,247, increasing the total not-to-exceed amount of the agreement to $950,174.88.
2. A Fourth amendment to the Professional Services Agreement with CSW/Stuber-Stroeh Engineering Group for additional construction support services, in an additional amount of $24,273, increasing the total not-to-exceed amount of the agreement to $548,153.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
ATTACHMENTS:
1. Second Amendment to Professional Services Agreement with Alpha CM, Inc.
2. Fourth Amendment to Professional Services Agreement with CSW/Stuber-Stroeh Engineering Group