____________________________________________________________________________________ FOR CITY CLERK ONLY Meeting Date:
Disposition:
Agenda Item No: 4.c
Meeting Date: March 17, 2025
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: City Manager
Prepared by: Mel Burnette,
Senior Management Analyst
City Manager Approval: ______________
TOPIC: ENCAMPMENT CLEANUP SERVICES CONTRACT AMENDMENT
SUBJECT: RESOLUTION AUTHORIZING THE CITY MANAGER TO AMEND A GENERAL
SERVICES AGREEMENT WITH FOEGE SCHUMAN GLOBAL DISASTER SOLUTIONS LLC, IN THE AMOUNT NOT TO EXCEED $75,000, FOR A TOTAL NOT TO EXCEED AMOUNT UNDER THE AGREEMENT OF $150,000.
RECOMMENDATION:
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute a first amendment to the general services agreement with Foege Schuman Global Disaster Solutions LLC for encampment cleanup services, in an amount not to exceed $75,000, increasing the total amount not to exceed under the Agreement to $150,000.
BACKGROUND:
On October 24, 2024, the City entered into a General Services Agreement with Foege Schuman Global Disaster Solutions for an amount not to exceed $75,000 to provide debris removal and disposal of trash and waste from unhoused encampments in San Rafael. Foege Schuman Global Disaster Solutions is a service provider with the requisite experience in waste abatement operations. The Agreement includes coordination with City staff and the San Rafael Police Department to identify sites to receive debris removal service, site evaluation, equipment rental, safety protocols, and reporting after each service is provided.
ANALYSIS: The City needs to continue providing trash and debris removal service to unsanctioned encampment areas, as well as have a vendor available to assist debris removal in urgent, exigent circumstances in other areas of the City. Through this proposed Amendment, the City would extend the Agreement with Foege Schuman Global Disaster Solutions for an amount not to exceed $75,000 and increase the total not to exceed under the Agreement to $150,000 for continued services during the Fiscal Year (FY) 2024- 25, until the contract end date of June 30, 2025. The services provided by Foege Schuman Global SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
Disaster Solutions are integral to fulfilling this need. Staff are planning a Request for Proposal (RFP) process to select a vendor for these services for FY 2025-26.
To facilitate encampment debris removal services beyond FY 2024-25, staff will release a Request for Proposals (RFP) this spring to select a vendor to provide these services after July 1, 2025.
FISCAL IMPACT: The amendment of this agreement would authorize expenditure of up to $150,000 for services provided through the end of the current fiscal year. Funding for the additional encampment cleanup services is provided in the amended FY 2024-25 budget through the appropriations in the Community Services Division, Grant Funds (283) provided by State grant secured by Senator McGuire.
RECOMMENDED ACTION:
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute a first amendment to the general services agreement with Foege Schuman Global Disaster Solutions LLC for encampment cleanup services, in an amount not to exceed $75,000, increasing the total amount not to exceed under the Agreement to $150,000.
ATTACHMENTS:
1. Resolution
2. First Amendment Professional Services Agreement with Foege Schuman Global Disaster Solutions
RESOLUTION NO. ______
RESOLUTION AUTHORIZING THE CITY MANAGER TO AMEND A GENERAL SERVICES
AGREEMENT WITH FOEGE SCHUMAN GLOBAL DISASTER SOLUTIONS LLC, IN THE AMOUNT NOT TO EXCEED $75,000, FOR A TOTAL NOT TO EXCEED AMOUNT UNDER THE AGREEMENT OF $150,000
WHEREAS, on October 24, 2024, the City Manager approved and authorized a General Services Agreement with Foege Schumann Global Disaster Solutions LLC (FS Global) for encampment cleanup services in an amount not to exceed $75,000; and WHEREAS, the City has fully expended the existing $75,000 contract with FS Global to provide debris removal and trash pickup services; and
WHEREAS, in order to provide FS Global with sufficient resources to continue the debris removal and trash pickup services for encampment areas in San Rafael through the remainder of FY 2024-25, staff recommends that the City Council authorize amending the FS Global’s contract from the not to exceed amount of $75,000 to a total contract amount not to exceed $150,000; and
WHEREAS, this contract amendment will not impact the City Manager’s Office general fund budget, as the additional funding for encampment cleanup services is supported through existing appropriations (Grant Fund – 283) through funding secured by Senator McGuire to support the increase to FS Global’s contract;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Rafael hereby authorizes the City Manager to amend the General Services between the City and Foege Schuman Global Disaster Solutions LLC, for additional encampment cleanup services in an amount of $75,000, for a total contract amount not to exceed $150,000.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of San Rafael, held on Monday, the 17th day of March 2025, by the following vote, to wit:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers: _____________________ Lindsay Lara, City Clerk 1 FIRST AMENDMENT TO THE CONTRACT WITH FOEGE SCHUMANN GLOBAL DISASTER SOLUTIONS LLC DBA F.S. GLOBAL SOLUTIONS FOR ENCAMPMENT
CLEANUP SERVICES
THIS FIRST AMENDMENT to the Contract by and between the CITY OF SAN RAFAEL (hereinafter “CITY”), and FOEGE SCHUMANN GLOBAL DISASTER SOLUTIONS LLC DBA F.S. GLOBAL SOLUTIONS (hereinafter “CONTRACTOR”), is made and entered into as of ______________________.
RECITALS
WHEREAS, the CITY and CONTRACTOR entered into a Contract dated October 24, 2024 to perform services in connection with CITY’S Encampment Cleanup Services, for an amount not to exceed $75,000 (the “Contract”); and WHEREAS, the CITY and CONTRACTOR wish to amend the Contract to modify the total compensation payable to CONTRACTOR, so as to authorize CONTRACTOR to continue providing debris removal and trash pickup from unhoused encampment areas in San Rafael.
AMENDMENT TO CONTRACT
NOW, THEREFORE, the parties hereby agree to amend the CONTRACT as follows:
1. Article III of the Contract, entitled “CONTRACT PRICE” is hereby amended to include additional compensation payable to CONTRACTOR, on a time and material basis in accordance with the rates listed in the Exhibit A to the Contract, in a not-to-exceed amount of $75,000 and to change the total not-to-exceed amount under the Contract to $150,000.
3. Except as specifically amended herein, all of the other provisions, terms and obligations of the Contract between the parties shall remain valid and shall be in full force.
2 IN WITNESS WHEREOF, the parties have executed this First Amendment on the day, month, and year first above written.
CITY OF SAN RAFAEL CONTRACTOR
______________________________ By:______________________________ CRISTINE ALILOVICH, City Manager
Name:____________________________
Title:_____________________________
ATTEST:
[If Contractor is a corporation, add
signature of second corporate officer]
______________________________
LINDSAY LARA, City Clerk
By:_____________________________
APPROVED AS TO FORM:
Name:____________________________
Title:_____________________________
______________________________
ANDREA VISVESHWARA,
Chief Assistant City Attorney