____________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting:
Disposition:
Agenda Item No: 4.f
Meeting Date: April 21, 2025
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: Adeel Shaikh, Junior Engineer
April Miller, Public Works Director
City Manager Approval: __________
TOPIC: B STREET CULVERT REPLACEMENT PROJECT
SUBJECT: ACCEPT COMPLETION OF THE B STREET CULVERT REPLACEMENT PROJECT, CITY PROJECT NO. 11380, AND AUTHORIZE THE CITY CLERK TO FILE THE
NOTICE OF COMPLETION
RECOMMENDATION:
Staff recommends that the City Council accept the completion of the B Street Culvert Replacement Project and authorize the City Clerk to file the Notice of Completion.
BACKGROUND:
The B Street Culvert Replacement Project replaced a portion of the existing concrete box culvert located underneath B Street near the intersection of Woodland Avenue. The reinforced concrete box culvert conveys storm runoff from the Gerstle Park neighborhood and outlets into the San Rafael Creek.
Approximately 100 feet of the box culvert was removed and replaced with a new culvert section that was partially cast-in-place and partially precast.
On April 15, 2024, the City Council awarded the construction contract to Maggiora & Ghilotti, Inc. in the amount of $414,770 and approved a construction contingency of $65,230 for a total of $480,000.
Construction began on July 22, 2024, and was completed on November 5, 2024.
ANALYSIS:
Under Civil Code Section 3093, the City must record a Notice of Completion upon City acceptance of the improvements. This acceptance initiates a period during which project subcontractors may file Stop Notices seeking payment from the City for the funds owed to the Contractor for the project work.
FISCAL IMPACT:
The Gas Tax Fund (#206) funded the B Street Culvert Replacement Project. The total cost for completion of this project is approximately $620,000, which includes about $65,000 for design and permitting and about $555,000 for construction and construction support.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
In accordance with project specifications, the City retained five percent of the full amount due on each progress payment to Maggiora & Ghilotti, Inc., resulting in a total construction retention of $23,650.08.
The final payment and release of retention will be made 35 days after recording the Notice of Completion.
RECOMMENDED ACTION:
Staff recommends that the City Council accept the completion of the B Street Culvert Replacement Project and authorize the City Clerk to file the Notice of Completion.
ATTACHMENTS:
1. Notice of Completion
B Street Culvert Replacement Project 2022 Form NOTICE OF COMPLETION Project #11380 Page 1
Recording Requested By:
The City of San Rafael
When Recorded Mail To:
Lindsay Lara, City Clerk
1400 Fifth Avenue
San Rafael, CA 94901
EXEMPT FROM RECORDING FEES PER
GOVERNMENT CODE §27383
SPACE ABOVE THIS LINE IS FOR RECORDER’S USE
NOTICE OF COMPLETION
Civil Code §§ 8182, 8184, 9204, and 9208
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is the agent of the owner of the Project described below.
2. Owner’s full name is the City of San Rafael (“City”)
3. City’s address is 1400 Fifth Ave, San Rafael, CA 94901
4. The nature of City’s interest in the Project is:
__ Fee Ownership __ Lessee X Other: Public Right of Way Easement
5. Construction work on the Project performed on City’s behalf is generally described as follows: Replacement of a portion of the existing concrete box culvert located underneath B Street near the intersection of Woodland Avenue.
6. The name of the original Contractor for the Project is: Maggiora & Ghilotti, Inc. located at 555 Du Bois Street, San Rafael, CA 94901
7. The Project was accepted as complete on: November 20, 2024
8. The Project is located at: 496 B Street, San Rafael, CA 94901 Verification: In signing this document, I, the undersigned, declare under penalty of perjury under the laws of the State of California that I have read this notice, and I know and understand the contents of this notice, and that the facts stated in this notice are true and correct. __________________________ ________________________________ Date and Place Signature
April Miller, Director of Public Works
Name and Title
EXEMPT FROM NOTARY ACKNOWLEDGMENT REQUIREMENTS PER
GOVERNMENT CODE § 27287 AND CIVIL CODE § 9208