____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting:
Disposition:
Agenda Item: 6.b
Meeting Date: April 21, 2025
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: Grey Melgard, Associate Civil Engineer
April Miller, Public Works Director
City Manager Approval: __________
TOPIC: SECOND STREET AND FOURTH STREET INTERSECTION IMPROVEMENTS
PROJECT
SUBJECT: RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A SECOND
AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH
CSW/STUBER-STROEH ENGINEERING GROUP, INC. FOR ADDITIONAL DESIGN
SERVICES ASSOCIATED WITH THE SECOND STREET AND FOURTH STREET
INTERSECTION IMPROVEMENTS PROJECT, IN THE AMOUNT NOT TO EXCEED $66,000, INCREASING THE TOTAL NOT-TO-EXCEED AMOUNT UNDER THE AGREEMENT OF $294,482.
RECOMMENDATION:
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute the second amendment to the professional services agreement with CSW/Stuber-Stroeh Engineering Group, Inc. for additional engineering design and construction support services associated with the Second and Fourth Street Intersection Improvements Project, in the amount not-to-exceed $66,000, increasing the total not-to-exceed amount under the agreement of $294,482.
BACKGROUND:
This Project proposes new design configurations at the Second Street/Fourth Street/Miracle Mile intersection, which will improve traffic, pedestrian, and bicycle access in the area.
On June 20th, 2022, the City Council authorized the City Manager to execute a Professional Services Agreement with CSW/Stuber-Stroeh Engineering Group (CSW/Stuber-Stroeh) for engineering design services in an amount not-to-exceed $131,582.
On May 6th, 2024, the City Council awarded a first amendment to CSW/Stuber-Stroeh for additional engineering design services in an amount not to exceed $96,900. This amendment increased the total not-to-exceed amount to $227,582.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
ANALYSIS:
Additional design and construction support services are needed for the Project to successfully deliver complete Plans, Specifications, and Estimates (PS&E) package ahead of the Project being released for construction bids.
Due to the complexity of the Project with the grant funding, staff recommends an amendment to the Professional Services Agreement with CSW/Stuber-Stroeh Engineering Group, Inc., to ensure a sufficient funding to work through the entirety of the construction duration.
COMMUNITY OUTREACH:
City staff maintains a Project website that provides information and updates on the Project’s progress.
Staff are currently working with the CSW/Struber-Stroeh Engineering Group, Inc. to update the “Frequently Asked Questions” section of the website to address questions received from the Community related to the Project. The Project has been presented at several community meetings in recent months, and it has recently concluded a public comment collection period. Staff are working to compile comments and questions from this period ahead of further design advancements.
FISCAL IMPACT:
CSW/Stuber-Stroeh Engineering Group, Inc. has estimated that $66,000 is needed to provide additional design and construction support services as previously described. This would increase the total contract amount to $294,482.
Funding to support the recommended contract amendment is provided for within the approved FY 2024- 25 capital budget through appropriations totaling $4.7 million within the Gas Tax Fund (Fund 206) for the Project.
OPTIONS:
The City Council has the following options to consider on this matter:
1. Adopt the resolution as presented.
2. Do not adopt the resolution and provide further direction to staff.
RECOMMENDED ACTION:
Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute the second amendment to the professional services agreement with CSW/Stuber-Stroeh Engineering Group, Inc. for additional engineering design and construction support services associated with the Second and Fourth Street Intersection Improvements Project, in the amount not to exceed $66,000, increasing the total not-to-exceed amount under the agreement of $294,482.
ATTACHMENTS:
1. Resolution – Second Amendment to Professional Services Agreement with CSW/Stuber-Stroeh Engineering Group, Inc.
2. Second Amendment to Professional Services Agreement with CSW/Stuber-Stroeh Engineering Group, Inc.
RESOLUTION NO.
RESOLUTION OF THE SAN RAFAEL CITY COUNCIL AUTHORIZING THE CITY MANAGER
TO EXECUTE A SECOND AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH CSW/STUBER-STROEH ENGINEERING GROUP, INC. FOR
ADDITIONAL DESIGN SERVICES ASSOCIATED WITH THE SECOND STREET AND
FOURTH STREET INTERSECTION IMPROVEMENTS PROJECT, IN THE ADDITIONAL AMOUNT NOT TO EXCEED $66,000, FOR A REVISED TOTAL AGREEMENT AMOUNT OF $294,482
WHEREAS, pursuant to the City Council Resolution No. 15097, the City of San Rafael entered into a Professional Services Agreement dated July 14, 2022, with CSW/Stuber-Stroeh Engineering Group, Inc. (“CSW/Stuber-Stroeh”), for engineering design services associated with the Second and Fourth Street Intersection Improvements Project (the “Project”; “Second Street/Fourth Street/Miracle Mile Intersection Improvements”) in an amount not-to-exceed $131,582; and
WHEREAS, the City of San Rafael awarded a first amendment dated May 6, 2024, to the Professional Services Agreement for additional engineering design services from CSW/StuberStroeh in an amount not-to-exceed $96,900; and WHEREAS, the City of San Rafael requires additional engineering design and construction support services from CSW/Stuber-Stroeh to deliver the design phase of the Project; and
WHEREAS, staff received a proposal from CSW/Stuber-Stroeh for said services in a total amount not to exceed $66,000; and
WHEREAS, staff has reviewed the proposal and found it to be complete and within industry standards; and
WHEREAS, the current FY 2024-25 budget approved by the City Council on June 17, 2024 includes appropriations totaling $4.7 million within the Gas Tax Fund (#206) for the Project (Project No. 11409).
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows:
1. The City Manager is hereby authorized to execute a Second Amendment to the Professional Services Agreement with CSW/Stuber-Stroeh Engineering Group, Inc. for design and construction support services in the amount of $66,000 for a total contract amount of $294,482, in a form approved by the City Attorney.
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City on Monday the 21st day of April 2025, by the following vote, to wit:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
Lindsay Lara, City Clerk