____________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting:
Disposition:
Meeting Date: May 5, 2025
Agenda Item No: 4.f
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: Lyn Lopez, Junior Engineer
April Miller, Public Works Director
City Manager Approval: __________
TOPIC: CANAL PARKING STRIPING PROJECT NOTICE OF COMPLETION SUBJECT: ACCEPT COMPLETION OF THE CANAL PARKING STRIPING PROJECT, CITY PROJECT NO. 11438, AND AUTHORIZE THE CITY CLERK TO FILE THE NOTICE OF
COMPLETION
RECOMMENDATION:
Staff recommends that the City Council accept the completion of the Canal Parking Striping Project and authorize the City Clerk to file the Notice of Completion.
BACKGROUND:
The City of San Rafael is actively engaged in several construction projects in the Canal neighborhood.
Work on the City’s annual Pavement Management Program projects began in mid-October 2023. The projects utilize slurry sealing and micro-surfacing treatments to maintain the selected roads and extend their service life. The first project took place on four streets in the Canal District, with two layers of microsurfacing on each street. To help address limited parking in the area and improve the traffic safety of the neighborhood, the Canal Parking Striping Project will implement new striping in the Canal neighborhood, which includes installing street parking spaces, as well as installing red and yellow curb areas.
On April 2, 2024, the City Council awarded the construction contract to Bayside Stripe & Seal, Inc. in the amount of $224,000 and approved a construction contingency of $33,600 for a total of $257,000.
Construction began on June 21, 2024, and was completed on November 8, 2024.
ANALYSIS:
Under Civil Code Section 9204, the City must record a Notice of Completion upon City acceptance of the improvements. This acceptance initiates a period during which project subcontractors may file Stop Notices seeking payment from the City for the funds owed to the Contractor for the project work.
FISCAL IMPACT:
The Canal Parking Striping Project was funded through the Gas Tax Fund (#206). The total cost for completion of this project is $224,000 which includes the cost of construction.
The remaining funds of $33,600, consisting of unused contingency, from the Canal Parking Striping Project shall be returned to the Gas Tax Fund (#206) balance for future programming. ~~ ~
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SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
RECOMMENDED ACTION:
Staff recommends that the City Council accept the completion of the Canal Parking Striping Project and authorize the City Clerk to file the Notice of Completion.
ATTACHMENTS:
1. Notice of Completion
Canal Parking Striping Project 2025 Form NOTICE OF COMPLETION Project #11438 Page 1
Recording Requested By:
The City of San Rafael
When Recorded Mail To:
Lindsay Lara, City Clerk
1400 Fifth Avenue
San Rafael, CA 94901
EXEMPT FROM RECORDING FEES PER
GOVERNMENT CODE §27383
SPACE ABOVE THIS LINE IS FOR RECORDER’S USE
NOTICE OF COMPLETION
Civil Code §§ 8182, 8184, 9204, and 9208
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is the agent of the owner of the Project described below.
2. Owner’s full name is the City of San Rafael (“City”)
3. City’s address is 1400 Fifth Ave, San Rafael, CA 94901
4. The nature of City’s interest in the Project is:
__ Fee Ownership __ Lessee X Other Public Right of Way Easement
5. Construction work on the Project performed on City’s behalf is generally described as follows: Pavement rehabilitation, pedestrian and bicycle safety improvements, curb ramps and intersection improvements, utility infrastructure updates, intersection lighting and traffic signal upgrades, and reconfiguring the roadway on Grand Ave between 2nd Street and 4th Street.
6. The name of the original Contractor for the Project is: Bayside Stripe and Seal, Inc. located at P.O. Box 703 Petaluma, CA, 94953
7. The Project was accepted as complete on: November 8, 2024
8. The Project is located at: Canal Neighborhood, San Rafael CA 94901 Verification: In signing this document, I, the undersigned, declare under penalty of perjury under the laws of the State of California that I have read this notice, and I know and understand the contents of this notice, and that the facts stated in this notice are true and correct. __________________________ ________________________________ Date and Place Signature
April Miller, Director of Public Works
Name and Title
EXEMPT FROM NOTARY ACKNOWLEDGMENT REQUIREMENTS PER
GOVERNMENT CODE § 27287 AND CIVIL CODE § 9208