____________________________________________________________________________________
FOR CITY CLERK ONLY
Council Meeting: _______________________
Disposition: ___________________________
Agenda Item No: 7.a
Meeting Date: September 2, 2025
SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Finance
Prepared by: Paul Navazio, Finance Director City Manager Approval: ______________ TOPIC: FISCAL YEAR 2024-25 UNAUDITED RESULTS AND BUDGET AMENDMENTS SUBJECT: YEAR-END BUDGET UPDATE AND RESOLUTIONS AUTHORIZING AMENDMENTS TO THE CITY OF SAN RAFAEL BUDGET FOR FISCAL YEAR (FY) 2024- 25 FOR THE
PURPOSES OF CONFIRMING AUTHORIZED APPROPRIATIONS AND TRANSFERS AND AUTHORIZING AMENDMENTS TO THE FY 2025-26 BUDGET TO REFLECT CARRY-OVER OF AVAILABLE UNENCUMBERED FY 2024-25 APPROPRIATIONS FOR SPECIFIED PURPOSES, TOTALLING $14,262,684
RECOMMENDATION:
1) Accept the report presenting preliminary, Fiscal Year (FY) 2024-25 unaudited financial results for the fiscal year ended June 30, 2025;
2) Adopt a resolution adopting amendments to the City of San Rafael budget for Fiscal Year 2024-25 for the purpose of confirming authorized appropriations and transfers (Attachment 1); and
3) Adopt a resolution authorizing amendments to the City of San Rafael budget for Fiscal Year 2025-26 to reflect carry-over of available unencumbered FY2024-25 appropriations for specified purposes totaling $14,262,684 (Attachment 2).
BACKGROUND:
This agenda item presents preliminary, unaudited, financial results for the fiscal year ended June 30, 2025. Staff are actively in the process of completing the fiscal year-end accounting close and are reviewing revenue and expenditure activity within the General Fund, Special Revenue Funds, Capital Funds, and other restricted funds. This review has identified the need for additional year-end budget adjustments for which City Council approval is requested.
In addition, as part of the fiscal year-end process, staff have identified specific unencumbered FY 2024- 25 budget appropriations for which City Council action is requested to carry-over these appropriations, effectively amending the FY 2025-26 adopted budget. These unencumbered carry-over appropriations are limited to funding approved by the City Council in the prior fiscal year that are required to support planned projects or activities in the new fiscal year, and for which no purchase orders or contracts were executed before the end of the fiscal year to otherwise encumber these funds.
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
ANALYSIS:
Preliminary (Unaudited) FY 2024-25 Revenue and Expenditure Results All Funds
Table 1 provides a summary of preliminary, unaudited FY 2024-25 revenue and expenditure results through the fourth quarter of the fiscal year, ending June 30, 2025. • All Funds revenues through June 30, 2025, were recorded at $187.21 million, which represents
95.7% of the amended budget of $195.60 million.
• All Funds expenditures and encumbrances for the same period were recorded at $200.63 million, or 86.3% of the amended FY 2024-25 budget of $232.46 million. • This agenda item includes a recommendation for the City Council to authorize the carry-over of available unencumbered FY 2024-25 appropriations totaling $14,262,684, effectively reappropriating these funds in FY 2025-26, for specified purposes.
Table 1: All Funds Revenue and Expenditure Results (through 6/30/25) (*) Note: Year-end expenditures include actual expenditures ($187,394,196) plus encumbrances ($13,230,936).
General Fund
Revenues: The original FY 2024-25 budget, adopted on June 17, 2024 (Resolution No. 15309), projected $103.79 million in revenues. Updated revenue projections through the third quarter (presented to the City Council on May 19, 2025) were $104.29 million.
• General Fund revenues (unaudited) through June 30, 2025, were recorded at $106.21 million, or
2.3% above the adopted budget.
• Year-end General Fund revenues results represent an increase of $2.42 million over the adopted budget, and $1.92 million over projections assumed in the development of the FY 2025-26 budget.
This result is attributable to relatively strong fourth quarter sales tax receipts, permit fee revenues, as well as continued favorable interest earnings.
All Funds
Adopted Budget
FY 2024-25
Amended
Budget
FY 2024-25
Unaudited YearEnd Results*
(as of 6/30/25)
% of Amended
FY2024-25
Budget
Revenues $ 177,317,039 $ 182,367,444 $ 174,529,544 95.7% Transfers in 13,211,806 13,228,386 12,676,477 95.8%
Total Resources $ 190,528,845 $ 195,595,830 $ 187,206,021 95.7% Expenditures $ 210,813,072 $ 219,232,828 $ 187,948,655 85.7% Transfers out 13,211,806 13,228,386 12,676,477 95.8%
Total Appropriations 210,813,072 $ $ 232,461,214 $ 200,625,132 86.3% SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
Expenditures: The FY 2024-25 adopted budget provided expenditure appropriations of $112.29 million.
The current amended FY 2024-25 General Fund budget stands at $112.86 million, reflecting supplemental appropriations for capital projects approved by the City Council, primarily matching funds for the Pickleweed Park Improvement Project grant.
• Expenditures and encumbrances through the fourth quarter of the fiscal year were recorded at $110.77 million, or 98.1% of the amended budget.
• Year-end General Fund expenditures are generally in line with expenditures assumed in the development of the FY 2025-26 budget, when accounting for the recommendation included in this agenda item requesting authorization to carry-over $1.40 million in unencumbered General Fund budget appropriations.
• Consistent with the Quarter 3 Budget Update presented to the City Council on May 19th, personnel expenditures ended the fiscal year almost exactly on budget. Non-personnel expenditures (supplies and services) contribute to the projected year-end expenditures coming in under budget.
Operating results: The preliminary, unaudited General Fund revenue and expenditure results combine to yield a net $4.56 million drawdown of fund balance as of June 30, 2025. This represents a decrease of $4.51 million compared to the amended budget, and $2.95 million compared to the year-end projections assumed in the development of the FY 2025-26 budget.
This result, though favorable, suggests that there will be significantly limited General Fund flexibility to address one-time needs on a going forward basis, when compared to year-end General Fund results over the last several fiscal years.
Table 2: FY 2024-25 General Fund Results (through 6/30/25) and Year-End Projections (*) Note: Year-end expenditures include actual expenditures ($110,553,601) plus encumbrances ($215,676).
General Fund
Adopted
Budget FY
2024-25
Amended Budget
FY 2024-25
Unaudited YearEnd Actuals Encumbrances Available
Personnel 70,910,871 70,796,229 70,824,866 28,637
Non-Personnel 41,195,500 42,068,614 39,728,735 215,676 (2,124,203) Totals 112,106,371 112,864,844 110,553,601 215,676 (2,095,567) General Fund Adopted Budget
FY 2024-25
Amended
Budget
FY 2024-25
Projected YearEnd Results
(as of 5/19/25)
Unaudited YearEnd Results*
(as of 6/30/25)
Revenues $ 101,282,204 $ 101,282,204 $ 102,382,517 $ 1,100,313 1.1% $ 104,246,481 $ 2,964,277 2.9% Transfers in 2,508,306 2,508,306 1,908,306 (600,000) -23.9% 1,959,434 (548,872) -21.9% Total Resources $ 103,790,510 $ 103,790,510 $ 104,290,823 $ 500,313 0.5% $ 106,205,915 $ 2,415,405 2.3% Expenditures $ 102,033,257 $ 102,606,344 $ 101,542,034 $ (1,064,310) -1.0% $ 100,510,777 $ (2,095,567) -2.0% Operating Transfer out 10,258,500 10,258,500 10,258,500 - 0.0% 10,258,500 - 0.0% Total Appropriations $ 112,291,757 $ 112,864,844 $ 111,800,534 $ (1,064,310) -0.9% $ 110,769,277 $ (2,095,567) -1.9% Net Result $ (8,501,247) $ (9,074,334) $ (7,509,711) $ 1,564,623 $ (4,563,362) $ 4,510,972 Variance Variance
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 4
FY 2024-25 Year-End Budget Adjustments/Corrections – (Attachment 1) Staff are in the process of completing the accounting close for the fiscal year ended June 30, 2025, and are reviewing the revenues and expenditure activity in the General Fund, Special Revenue funds, and other special purpose funds. This review has identified the need for additional budget adjustments for which City Council action is requested.
The purpose of these amendments is to formally authorize the appropriations supporting expenditures and transfers required in certain funds to fulfill their respective purposes and functions through June 30, 2025. City Council approval of the proposed resolution provides formal authority to incorporate adjustments as part of the final FY 2024-25 budget, summarized as follows:
Details of the proposed budget amendments are reflected in Attachment 1 to this report and described as follows:
Abandoned Vehicle Abatement (Fund 200)
Transfers-In
• Amendment to reflect the transfer of $11,000 from the Parking Fund (501) to cover the negative fund balance. Fund expenditures exceeding revenues have depleted available fund balance and require a supplemental year-end transfer from the Parking Fund.
Parking (Fund 501)
Transfers-Out:
• Amendment to reflect the transfer of $11,000 to the Abandoned Vehicle Abatement Fund (200) to cover negative fund balance. Fund expenditures exceeding revenues have depleted available fund balance within the Abandoned Vehicle Abatement Fund and require a supplemental yearend transfer from the Parking Fund.
Employee Benefits (Fund 604)
• Amendment to increase expenditure appropriations with the Employee Benefits Fund (6054) by $678,500 to unbudgeted expenditures, primarily attributable to payout of accrued leave balances for employees who separate from the City during FY 2024-25.
Revenues
Fund Amended Budget Resources Transfers-In Revised Budget 200 Abandoned Vehicle Abatement $ 179,067 $ 11,000 $ 190,067 Total Revenue Adjustments $ - $ 11,000
Expenditures
Fund Amended Budget Appropriations Transfers-Out Revised Budget 501 Parking Fund $ 4,982,073 $ 11,000 $ 4,993,073
604 Employee Benefits Fund 600,362 678,500 1,278,862
Total Expenditure Adjustments $ 678,500 $ 11,000
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 5
FY 2024-25 Unencumbered Carry-Over Requests - (Attachment 2) This staff report includes a recommended City Council action to approve a resolution authorizing reappropriation of $14,262,684 in funding included in the prior year budget for specific projects and expenditures for which no purchase order or contract was issued before the end of the 2024-25 fiscal year. As such, City Council action is requested to amend the FY 2025-26 budget (approved under Resolution No. 15422) to reflect re-appropriation of these funds for the purpose intended. Of this amount, $3,559,719 represents carry-over appropriations supporting operational projects and initiatives, and $10,702,965 represents carry-over appropriations supporting capital projects approved in the prior fiscal year. The requested FY 2024-25 Carry-Over appropriations are summarized in Exhibit A (Attachment 2).
FISCAL IMPACT:
The recommended year-end adjustments to the FY 2024-25 amended budget would authorize a transfer of $11,000 from the Parking Fund (501) to the Abandoned Vehicle Abatement Fund (604) to cover expenditures that otherwise would result in a negative ending fund balance within Fund 604.
The recommended amendments to the FY 2025-26 approved budget, representing a carry-over of available unencumbered budget appropriations (for specified purposes), would effectively increase FY 2025-26 budget appropriations by $14,262,684 across several funds. Of this amount, $3,559,719 represents carry-forward of operating budget appropriations, including $1,402,273 in General Fund appropriations, $53,000 in Library Special Assessment Fund (215) appropriations, $250,000 in Affordable Housing Trust Fund (243) appropriations, $1,425,000 in Encampment Reduction Fund (ERF3) Grant Fund (283) appropriations, and $429,446 in Technology Fund (601) appropriations.
A total of $10,702,965 in unencumbered appropriations supporting capital improvement projects budgeted in FY 2024-25 would amend the FY 2025-26 capital budget, including $100,000 within the Stormwater Fund (205), $6,700,000 within the Gas Tax (206) Fund, $1,800,720 within the Library Fund (214), $6,455 within the Measure A - Open Space Fund (241), $674,790 within the Capital Fund (401), and $1,421,000 within the Buildings Fund (603).
While the unencumbered carry-over appropriations supporting capital improvement projects budgeted in FY 2024-25 effectively augments the FY2025-26 capital budget appropriations of $15,958,204 adopted by the City Council on June 2, 2025, staff would note that since adoption of the FY2025-26 budget, the Federal Department of Transportation has rescinded $1,940,000 in grant funds that had been award to the City through the Neighborhood Access and Equity Program Grant, supporting the South Merrydale Road- Civic Center Connector Pathway Project.
OPTIONS:
The City Council has the following options to consider on this matter:
1. Adopt the resolutions.
2. Adopt the resolutions with modifications.
3. Direct staff to return with more information.
4. Take no action.
RECOMMENDED ACTION:
1) Accept the report presenting preliminary, Fiscal Year (FY) 2024-25 unaudited financial results for the fiscal year ended June 30, 2025;
2) Adopt a resolution adopting amendments to the City of San Rafael budget for Fiscal Year 2024-25 for the purpose of confirming authorized appropriations and transfers (Attachment 1); and
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 6
3) Adopt a resolution authorizing amendments to the City of San Rafael budget for Fiscal Year 2025- 26 to reflect carry-over of available unencumbered FY2024-25 appropriations for specified purposes totaling $14,262,684 (Attachment 2).
ATTACHMENTS:
1. Resolution authorizing amendments to the FY 2024-25 budget
2. Resolution authorizing amendments to the FY 2025-26 budget to reflect carry-over of unencumbered FY 2024-25 budget appropriations, for specified purposes. a. Exhibit A – List of Unencumbered Carry-Over Appropriations Attachment 1
RESOLUTION NO. _________
RESOLUTION OF THE SAN RAFAEL CITY COUNCIL ADOPTING AMENDMENTS TO THE CITY OF SAN RAFAEL BUDGET FOR FISCAL YEAR 2024-25 FOR THE
PURPOSE OF CONFIRMING AUTHORIZED APPROPRIATIONS AND TRANSFERS WHEREAS, the City Council approved Resolution No. 15309 adopting the fiscal year (FY) 2024-25 budget; and
WHEREAS, the City Council approved other actions during the year to authorize spending; and
WHEREAS, as part of the fiscal year-end closing process, staff has reviewed and analyzed actual revenues, expenditures, and transfers through June 30, 2025, has identified a need for additional budget adjustments, and has submitted its analysis and recommendations in a report to the City Council; and
WHEREAS, after examination and due consideration, the City Council has accepted the same report and recommendations.
NOW, THEREFORE, BE IT RESOLVED, by the San Rafael City Council, that Resolution No. 15309 for fiscal year 2024-25 is further amended to authorize the following adjustments to resources and appropriations to selected funds:
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a special meeting of the Council of said City on Monday, the 2
nd day of September 2025 by the following vote, to
wit:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
__________________________
LINDSAY LARA, City Clerk
Attachment 2
RESOLUTION NO. _________
RESOLUTION OF THE SAN RAFAEL CITY COUNCIL AUTHORIZING
AMENDMENTS TO THE CITY OF SAN RAFAEL BUDGET FOR FISCAL YEAR 2025- 26 TO REFLECT CARRY-OVER OF AVAILABLE UNENCUMBERED FY2024-25 APPROPRIATIONS FOR SPECIFIED PURPOSES TOTALING $14,262,684 WHEREAS, the City Council approved Resolution No. 15422 adopting the fiscal year (FY) 2025-26 budget; and
WHEREAS, Resolution No. 15422 provided authorization to carry-over encumbered appropriations from FY 2024-25 and reappropriate these funds in FY 2025-26 to be used solely to pay for the remaining portion of commitments stemming from executed contracts and purchase orders, as of June 30, 2025; and WHEREAS, Resolution No. 15422 further provided that authorization to carryover unencumbered FY 2024-25 appropriations supporting capital projects and onetime operational expenses for which contracts or purchase orders were not executed as of June 30, 2025, would be subject to future City Council action; and WHEREAS, as part of the fiscal year-end closing process, staff has reviewed and analyzed available unencumbered FY 2024-25 budget appropriations that were approved for specific capital projects and operational initiatives, and for which funding is needed to support these workplan activities within the current fiscal year, and has submitted its analysis and recommendations in a report to the City Council; and WHEREAS, after examination and due consideration, the City Council has accepted the same report and recommendations.
NOW, THEREFORE, BE IT RESOLVED, by the San Rafael City Council, that Resolution No. 15422 approving the citywide budget and Capital Improvement Budget for FY 2025-26 is hereby further amended to authorize the following supplemental budget appropriations totaling $14,262,684, representing carry-over of available unencumbered FY 2024-25 appropriations, requested for specific purposes (Exhibit A).
I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a special meeting of the Council of said City on Monday, the 2
nd day of September 2025 by the following vote, to
wit:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
__________________________
LINDSAY LARA, City Clerk
Exhibit A
FY 2024-25
Unencumbered Carry-Over Appropriations
Amount
Fund Dept. Description Operating Capital Fund Totals
001 Clerk Stipends $ 30,000
DPW Miovision Contract 104,000
Non-Dept'l. Enterprise Resource Planning (ERP) Implementation 812,125 Community Well-Being and Inclusive Engagement
Initiatives
456,148
Sub-Total General Fund (001) - FY2025/26 (Fund #101)* $ 1,402,273 205 DPW Stormwater FY24-25 CIP Projects $ 100,000
Sub-Total Stormwater Fund (205) $ 100,000
206 DPW Streets/Roads FY24-25 CIP Projects $ 6,700,000
Sub-Total Gas Tax Fund (206) $ 6,700,000
214 Lib/Rec Pickleweed Branch Library Project $ 1,800,720 Sub-Total Library Fund (214) $ 1,800,720
215 Lib/Rec Pickleweed Library Project (Lockers) $ 53,000 Sub-Total Library Special Assessment Fund (215) $ 53,000 241 Lib/Rec Boyd Park Improvements $ 6,455
Sub-Total Measure A -Open Space Fund (241) $ 6,455
243 CEDD Marin Housing Authority 200,000
Outside Legal Counsel support 50,000
Sub-Total Affordable Housing In-Lieu Fund (243) $ 250,000 283 CM Encampment Resolution Fund (ERF-3) Grant 1,425,000 Sub-TotalGrant Fund (283) 1,425,000
401 DPW Capital Fund CIP Projects $ 674,790
Sub-Total Capital Fund (401) $ 674,790
601 DGS Enterprise Infrastructure/Software $ 124,315
Council Chamber Upgrades 221,131
UKG - Human Resources Management 84,000
Sub-Total Technology Fund (601) - FY2025/26 (Fund #612)* $ 429,446 603 DPW Building Fund Capital Projects $ 1,421,000
Sub-Total Building Fund (603) - FY2025/26 (Fund #611)* $ 1,421,000 $ 3,559,719 $ 10,702,965 $ 14,262,684
* Selected Funds have been assigned new Fund #'s for FY2025/26 due to Chart of Accounts update in new ERP Financial System