Agenda packet — San Rafael City Council, October 20, 2025 (part 1 of 2)

AGENDA
SAN RAFAEL CITY COUNCIL - MONDAY, OCTOBER 20, 2025
SPECIAL MEETING AT 4:30 P.M. AND 6:00 P.M.

San Rafael City Hall, Council Chambers
1400 Fifth Avenue, San Rafael, CA 94901
This meeting will be held in-person. This meeting is being streamed to YouTube at www.youtube.com/cityofsanrafael.

How to participate in the meeting:
• You are welcome to come to the meeting and provide public comment in person. Each speaker will have 2-minutes to provide public comment per agenda item. • Submit your comments by email to [email protected] by 4:00 p.m. the day of the meeting.

If you experience technical difficulties during the meeting, please contact [email protected].

SPECIAL MEETING AT 4:30 P.M.

San Rafael City Hall, Third Floor Conference Room
1400 Fifth Avenue, San Rafael, CA 94901
Watch Online:

Watch on Webinar: https://tinyurl.com/ccsm-2025-10-20
Listen by phone: (669) 900-9128
ID: 880-1025-7801#

SPECIAL MEETING

1. Special Meeting:
a. Board, Commission and Committee Interviews
Interview Applicants and Make Appointments to the Police Advisory and Accountability Committee and the Planning Commission (Districts 1 and 4) to the End of October 2029 (CC)
Recommended Action – Interview applicants and make appointments REGULAR MEETING AT 6:00 P.M.

San Rafael City Hall, Council Chambers
1400 Fifth Avenue, San Rafael, CA 94901
Watch Online:

Watch on Webinar: https://tinyurl.com/city-council-2
Watch on YouTube: www.youtube.com/cityofsanrafael
Listen by phone: (669) 444-9171
ID: 860-6190-5675#

OPEN SESSION

2. None

CLOSED SESSION
2 3. Closed Session: - None.

CITY MANAGER AND COUNCILMEMBER REPORTS:
(including AB 1234 Reports on Meetings and Conferences Attended at City Expense)

4. City Manager and Councilmember Reports:

CONSENT CALENDAR:

The opportunity for public comment on consent calendar items will occur prior to the City Council’s vote on the Consent Calendar. The City Council may approve the entire consent calendar with one action. In the alternative, items on the Consent Calendar may be removed by any City Council or staff member, for separate discussion and vote.

5. Consent Calendar Items:
a. Approval of Minutes
Approve Minutes of the Special and Regular City Council Meetings of October 6, 2025 (CC) Recommended Action - Approve minutes as submitted
b. Revised City Staff Appointments to Joint Powers Authorities and Committees Approve the Appointment of Representatives to the Marin County Hazardous and Solid Waste Joint Powers Authority (Zero Waste Marin), Marin Emergency Radio Authority (MERA), the Marin Wildfire Prevention Authority Operations Committee (MWPA), and the Marin General Services Authority (MGSA) (CM)
Recommended Action – Approve appointments
c. California State Preschool Program Continued Funding Application and Renewal of Contract for Fiscal Year 2026-27
Resolution Authorizing the City of San Rafael to Apply for Continued Funding and Renewal of California State Preschool Program Contract with the California Department of Education and Designating Authorized Representatives as Signatories for Related Contract Documents (LR)
Recommended Action – Adopt Resolution
d. Byrne State Crisis Intervention Program (SCIP) Grant Acceptance Resolution Approving the Acceptance and Appropriation of Byrne State Crisis Intervention Program (SCIP) Grant Funds in the Amount of $483,282 to Support the San Rafael Specialized Assistance for Everyone (SAFE) Team, Expand Crisis Response Services, and Develop Enhanced Firearm Relinquishment Procedures, and Authorizing the City Manager to Execute a Grant Agreement and Any Related Documents (PD) Recommended Action – Adopt Resolution
e. National First Responders’ Day 2025 Proclamation
Proclamation in Recognition of National First Responders’ Day 2025 (PW) Recommended Action – Receive and file

SPECIAL PRESENTATIONS

6. Special Presentations
a. Presentation of Proclamation in Recognition of United Against Hate Week 2025 and Support for Not in Our Town (CM)
3 PUBLIC HEARINGS

7. Public Hearings:
a. Triennial Fire Code Ordinance Amendments
An Ordinance Amending Chapter 4.08 of the San Rafael Municipal Code to Adopt by Reference the California Fire Code 2025 Edition with Local Amendments Based on the International Fire Code 2024 Edition, and the 2025 International Wildland-Urban Interface Code, Based on the 2024 International Wildland-Urban Interface Code and Adopting Findings Of Fact Supporting the Amendments to Such Codes: Setting a Public Hearing Date for Adoption; CEQA Determination: Exempt Pursuant to CEQA Guideline 15061(b)(3) (FD) Recommended Action – Introduce the Ordinance, waive further reading and refer to it by title only and set a Public Hearing for November 3, 2025
b. Establishment of Mobile Food Vending Program and Revised Ordinance Introduction of (1) An Ordinance Amending Title 10 (Businesses, Professions, Occupations, Industries and Trade) of the Municipal Code of the City of San Rafael, to Adopt Chapter

10.50, Mobile Vending Permit Program; (2) A Resolution to Add Mobile Vending Program Fees to the City’s Master Fee Schedule for Fiscal Year 2025-2026; and (3) A Resolution Authorizing the City of Manager to Enter into an Interlocal Enforcement Memorandum of Understanding with the County of Marin; CEQA Determination: Exempt Pursuant to CEQA Guidelines Section 15061 (B)(3) (CED)
Recommended Action – Introduce the Ordinance, waive further reading and refer to it by title only and Adopt Resolutions

OTHER AGENDA ITEMS

8. Other Agenda Items:
a. City Council Three-Year Strategic Plan for Fiscal Year 2025-2026 and Work Plan for FY 2025- 26 Resolution Adopting the City Council’s Revised Three-Year Strategic Plan for FY 2025-2028 and Work Plan for Fiscal Years 2025-26 (CM)
Recommended Action – Adopt Resolution

OPEN TIME FOR PUBLIC EXPRESSION
The public is welcome to address the City Council at this time on matters not on the agenda that are within its jurisdiction. Please be advised that pursuant to Government Code Section 54954.2, the City Council is not permitted to discuss or take action on any matter not on the agenda unless it determines that an emergency exists, or that there is a need to take immediate action which arose following posting of the agenda. Comments may be no longer than two minutes and should be respectful to the community.

ADJOURNMENT:

Any records relating to an agenda item, received by a majority or more of the Council less than 72 hours before the meeting, shall be available for inspection online and at City Hall, 1400 Fifth Avenue, and placed with other agendarelated materials on the table in front of the Council Chamber prior to the meeting. Sign Language interpreters may be requested by calling (415) 485-3066 (voice), emailing [email protected] or using the California Telecommunications Relay Service by dialing “711”, at least 72 hours in advance of the meeting. Copies of documents are available in accessible formats upon request. To request Spanish language interpretation, please submit an online form at https://www.cityofsanrafael.org/request-for-interpretation/. ____________________________________________________________________________________

FOR CITY CLERK ONLY
Council Meeting: _______________________
Disposition: ___________________________
Agenda Item No: SM 1.a
Meeting Date: October 20, 2025

SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: City Clerk’s Office
Prepared by: Lindsay Lara, City Clerk City Manager Approval: ______________ TOPIC: BOARD, COMMISSION AND COMMITTEE INTERVIEWS
SUBJECT: INTERVIEW APPLICANTS AND MAKE APPOINTMENTS TO THE POLICE ADVISORY

AND ACCOUNTABILITY COMMITTEE AND THE PLANNING COMMISSION (DISTRICTS 1 AND 4) TO THE END OF OCTOBER 2029
RECOMMENDATION:

Interview applicants and make appointments to the Police Advisory and Accountability Committee and the Planning Commission.

BACKGROUND:

The City of San Rafael actively recruits community members to serve on its boards, commissions, and committees to ensure broad representation and public input in City policy and decision-making.

Vacancies occur periodically due to term expirations, resignations, or newly created positions. The following members’ terms are set to expire at the end of October 2025:

Daniel Alm, Police Advisory & Accountability Committee (1st of two terms) Fatai Tokolahi, Police Advisory & Accountability Committee (1st of two terms) Marilyn Alvarez, Police Advisory & Accountability Committee Youth Member (1st of two terms) Jill Rodby, Planning Commissioner, District 1 (1st of three terms) Vacant, Planning Commissioner, District 4 (1st of three terms) The City Clerk’s Office conducts outreach for each vacancy through the City’s website, social media channels, email subscription lists, and MarinIJ. Interested residents submit an application, which is reviewed and scheduled for interviews by the City Council.

The following vacancies were recently advertised:

Body Number of Seats Term Expiration
Police Advisory and Accountability Committee 3 10/2025
Planning Commission, District 1 1 10/2025
Planning Commission, District 4 1 07/2025
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
All applications received by the filing deadline were provided to the City Council in advance of this meeting.

ANALYSIS:

Staff recommends the City Council interview applicants and make appointments to three terms on the Police Advisory and Accountability Committee and the and two terms on the Planning Commission, Districts 1 & 4, and any alternate terms as needed.

Police Advisory and Accountability Committee:

The terms of Daniel Alm, Fatai Tokolahi and Marilyn Alvarez (youth member) are set to expire at the end of October 2025. Fourteen applications were received for the Police Advisory and Accountability Committee; however, four applicants withdrew, and two applicants never responded to Staff to schedule interviews and confirm interest in serving. The eight remaining eligible applicants were forwarded to the City Council Liaison for review of the applications and a selection of five final applicants to move forward in the interviews.

Police Advisory & Accountability Committee
Daniel Alm Jason Sarris
Douglas Sides Kennedy Rodas (Youth)
Fatai Tokolahi
The only applicant eligible for the Youth Member position is Kennedy Rodas.

Planning Commission
The term of Jill Rodby is set to expire at the end of October 2025 as the Planning Commission’s District 4 Representative. Additionally, the City Clerk’s office initiated recruitment for the District 4 Representative seat following the voluntary resignation of one of the Commissioners due to unexcused absences. The City Clerk’s office received two applications for each Planning Commission seat during the recruitment period; however, one applicant withdrew from each District Representative position.

District 1 District 4
Jill Rodby Jack Salvemini
COMMUNITY OUTREACH:

The recruitment process was publicly noticed on the City’s website, through social media, in the City Manager’s newsletter, and Marin IJ. Outreach was also extended to community partners and stakeholder groups to encourage broad participation. Additional recruitment efforts were made for the Police Advisory and Accountability Youth Member seat, which included outreach to Terra Linda High School, San Rafael High School, College of Marin and Dominican University.

FISCAL IMPACT:

There is no fiscal impact associated with this action.

OPTIONS:

The City Council has the following options to consider on this matter:

1. Make appointments to each legislative body following the interview; including alternate members as needed.

2. Direct the City Clerk’s office to continue recruitment for certain Boards, Commissions and SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
Committees.

RECOMMENDED ACTION:

Interview applicants and make appointments to the Police Advisory and Accountability Committee and the Planning Commission.

ATTACHMENTS:

1. Police Advisory and Accountability Committee applications (five)

2. Planning Commission applications (two)
Boards, Commissions & Committees Application
1 / 4
Q1
Contact Information / Información del contacto
First and Last Name / Nombre y Apellido Daniel Alm
Address / Dirección
City / Ciudad San Rafael
State / estado CA
ZIP/Postal Code / Código postal 94901-1619
Email Address / Dirección de correo electrónico
Phone Number / Número de teléfono
Q2
What district do you currently live in?¿En qué distrito vive actualmente?
District 2/Western / Distrito 2/Oeste
Q3
How long have you lived in San Rafael?
21 years
Q4
Business Information
Respondent skipped this question
Q5
How did you hear about this vacant position?
Other (please specify):

Re-applicant
Q6
What Board would you like to apply to?¿A cuál te gustaría aplicar?
Police Advisory & Accountability Committee
#122

COMPLETE
Collector: o o W Web Link 1 (WW eb Link)
SStarted: W d d y u y 3 33 3 A Wednesday, July 23, 2025 11:33:35 AM Last Modified: Mo W d d y u y 3 P Wednesday, July 23, 2025 12:45:27 PM Time Spent: 01:11:52
IP Address: P A 172.56.212.1688

Page 1 ends

-
Boards, Commissions & Committees Application
2 / 4
Q7
Education CompletedEducación completada
College / Universidad
Q8
Describe your involvement in your neighborhood of San Rafael. What have you done to make your community safe? Include any volunteer contributions to the community if applicable:Describa su participación en su vecindario de San Rafael. ¿Qué ha hecho para que su comunidad sea segura? Incluya cualquier contribución voluntaria a la comunidad, si corresponde:

Current member of PAAC, member & current president of West End Neighborhood Association actively involved in neighborhood safety initiatives.

Q9
Please list your reasons for wanting to serve.Por favor, indique las razones por las que desea servir:

I would like to continue my contribution to the PAAC committee, I feel there is more to learn and do.

Q10
Please share your perception and or perspective about law enforcement in San Rafael.Por favor, comparta su percepción o perspectiva sobre la aplicación de la ley en San Rafael.

I continue to have a neutral perception of San Rafael Police Department. I have gained a lot of insight about the department’s policies and procedures during my tenure on the PAAC.

Q12
Describe possible areas in which you may have a conflict of interest with the city if any.Describa posibles áreas en las que pueda tener un conflicto de intereses con la ciudad, si las hubiera:

None

Page 2 ends

Boards, Commissions & Committees Application
3 / 4
Q13
Do you officially represent an organization, agency or group that provides violence prevention services? If so, please name the group and your position.¿Representa oficialmente a una organización, agencia o grupo que presta servicios de prevención de la violencia? En caso afirmativo, indique el grupo y su cargo.

No
Q14
Upload your resume (optional) / Cargue su currículum. (opcional) Daniel%20Alm%20-%20Resume%2003.18.2025.pdf (143.5KB)
Q18
Do you participate in any civic activities? If so, what are they? No
Q19
List any civic organizations of which you are a member:

West End Neighborhood Association, Federation of San Rafael Neighborhoods Q20
Education:

Academy of Art University - Graphic Design
Q21
Why are you interested in serving on a board or commission? I would like to continue serving on PAAC
Q22
Describe possible areas in which you may have a conflict of interest with the City:

None.

Q23
Upload your resume.

Respondent skipped this question

Page 4 ends

Boards, Commissions & Committees Application
4 / 4
Q24
Ethnicity / Raza/etnia:

Q25
To which gender do you most identify?¿Con qué género se identifica más?
Q26
How old are you?¿Cuántos años tienes?

Page 5 ends

1111

D A N I E L A L M

CONTACT SUMMARY
Committed community leader and professional, ready to
advance my career in a position where I can best utilize broad knowledge and expertise.

COMMUNITY
San Rafael Police
Accountability and Advisory
Committee
Committee Member
2023 – present
West End Neighborhood
Association (501c3)
Board Member - President
2015 – present
Federation of San Rafael
Neighborhoods
Steering Committee Member
2020 – present
SF LGBT Center
Job Coach
2015 - 2016

WORK EXPERIENCE
Marin Advanced Dental Care
Patient Coordinator
MarinHealth
HIM Tech ii, Medical Records Subject
Matter Expert
2024 - present
2017 – 2023
Coordinator / Sys. Analyst, Pt. Access 2010 – 2017
Supervisor, Patient Access 2007 –2010
Lead Admitting Rep, Patient Access
Patient Access Representative
2006 – 2007
2005 –2006
Rachel Pryor Castrejon, Esq.

Personal Assistant 2004 - 2005
Best Buy
Operations Supervisor
2003 - 2004

GAP
Assistant Manager 2001 – 2003
Lead Sale Rep 2000 – 2001
Sale Rep 2000 - 2000

EDUCATION
Academy of Art University
Graphic Arts & Packaging
1999 – 2001
SCC Community College
Gen Ed & Graphic Arts
1997 – 1999
Boards, Commissions & Committees Application
1 / 5
Q1
Contact Information / Información del contacto
First and Last Name / Nombre y Apellido Douglas Sides
Address / Dirección
Address 2 / Dirección 2
City / Ciudad SAN RAFAEL
State / estado CA
ZIP/Postal Code / Código postal 94901
Email Address / Dirección de correo electrónico
Phone Number / Número de teléfono
Q2
What district do you currently live in?¿En qué distrito vive actualmente?
District 2/Western / Distrito 2/Oeste
Q3
How long have you lived in San Rafael?
Approximately 4 years
Q4
Business Information
Company Pacific Gas & Electric Co.

Address 1220 Andersen Drive
City/Town SAN RAFAEL
ZIP/Postal Code 94901
#131

COMPLETE
Collector: o o W Web Link 1 (We W b Link)
SStarted: F d y 9 P Friday, September 19, 2025 1:12:42 PM Last Modified: Mo F d y 9 3 3 P Friday, September 19, 2025 2:43:30 PM Time Spent: 01:30:47
IP Address: P A 73.202.72.56 3

Page 1 ends

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Boards, Commissions & Committees Application
2 / 5
Q5
How did you hear about this vacant position?
Other (please specify):

City clerk
Q6
What Board would you like to apply to?¿A cuál te gustaría aplicar?
Police Advisory & Accountability Committee
Q7
Education CompletedEducación completada
Graduate School / Escuela de posgrado
Q8
Describe your involvement in your neighborhood of San Rafael. What have you done to make your community safe? Include any volunteer contributions to the community if applicable:Describa su participación en su vecindario de San Rafael. ¿Qué ha hecho para que su comunidad sea segura? Incluya cualquier contribución voluntaria a la comunidad, si corresponde:

I'm an active volunteer in San Rafael and across Marin. With regards to directly serving the community, I volunteer locally at the Ritter Center, which provides supportive services to our most vulnerable populations. Specifically I help in their food pantry, distributing food to housed and unhoused individuals experiencing food insecurity. I like to think that this makes San Rafael a safer place by showing compassion and respect to people in hard times, which I feel inspires a stronger sense of community. Additionally I am a volunteer with the Marin Foster Care Association in their partnership program with Marin's Children and Family Services, Friends of the Family.

This program is meant to provide volunteer support for resource families (ie foster parents). In my own experience, this has ranged from watching kids for the day, to picking up kids from supervised visits with their biological family and taking them home to their resource families.

Q9
Please list your reasons for wanting to serve.Por favor, indique las razones por las que desea servir:

I have family in law enforcement but I also know people who have had terrible experiences with law enforcement. I emphasize with people on both sides. As such I feel this puts me in a unique position to bring a balanced approach that will help this commission. I want to help ensure that PAAC is a safe space for the commissioners, stakeholders, and members of the public to share their concerns. That this isn't a place where blame is being thrown around. As a commissioner, I want to approach this with an attitude of curiosity, a desire to learn and get to the roots of the issues by actively listening to all relevant parties. For my work at PG&E, when safety incidents occur, we don’t look to assign blame, instead we try to understand the course of events, what was deliberate and unintended, seeing where things went wrong with our standards and procedures; afterwards we decide what controls can be put in place to mitigate risk. That’s the kind of mindset I plan to bring as a commissioner. Ultimately, I want to contribute to a future where our city police and staff feel supported, but at the same time where San Rafael residents, especially in BIPOC communities, do not feel afraid of the SRPD, and we have helped create a more equitable justice system that our community deserves. It’s about finding the right balance; and that will take time, effort, communication, patience, cooperation, and ultimately trust.

Page 2 ends

Boards, Commissions & Committees Application
3 / 5
Q10
Please share your perception and or perspective about law enforcement in San Rafael.Por favor, comparta su percepción o perspectiva sobre la aplicación de la ley en San Rafael.

I would say that I've never felt intimidated by their presence; in fact I've generally felt reassured when they're present at large public gatherings such as the No Kings Rally earlier this year. Additionally I appreciate that our local law enforcement includes crisis counselors to respond to issues of mental health.

Q11
If selected to serve, what reasonable accommodation requests should the Committee facilitator know, in order for you to fully participate?En caso de ser seleccionado, ¿qué ajustes razonables debe saber el facilitador del Comité para que usted pueda participar plenamente?
I have obligations on the 1st Thursday and 2nd Wednesday of each month, otherwise my schedule is generally open on weekday evenings. I do not require any other accommodations
Q12
Describe possible areas in which you may have a conflict of interest with the city if any.Describa posibles áreas en las que pueda tener un conflicto de intereses con la ciudad, si las hubiera:

There are no conflicts of interest with the city that I'm aware of, but in terms of the commission, as I previously mentioned I do have an older brother in law enforcement, with the city of Oakland Q13
Do you officially represent an organization, agency or group that provides violence prevention services? If so, please name the group and your position.¿Representa oficialmente a una organización, agencia o grupo que presta servicios de prevención de la violencia? En caso afirmativo, indique el grupo y su cargo.

As I've mentioned, I'm a volunteer with the Marin Foster Care Association which partners with the county's Children and Family Services. While the program I'm a part of does not deal with violence prevention per say, as part of our training we learned of the sometimes violent circumstances that led the children to be in the foster care system. Our training also involved identifying signs of abuse, including the physical kind, when interacting with the children and how to report it to the appropriate agencies.

Q14
Upload your resume (optional) / Cargue su currículum. (opcional) Douglas%20Sides Resume.pdf (85.7KB)

Page 4 ends

Boards, Commissions & Committees Application
4 / 5
Q18
Do you participate in any civic activities? If so, what are they? I'm active in the Democratic community here in Marin. I've participated in a number of activities including phone banking and neighborhood canvassing for candidates and local ballot measures. I also serve on Marin's commission for the Marin County Free Library. Our role is to provide oversight on the programs and finances of the county's libraries on behalf of the Marin County Board of Supervisors. Additionally we provide guidance and support to the library executive team to better library services.

Q19
List any civic organizations of which you are a member:

I'm a member of the Marin Democratic Party and the Marin County Young Democrats. I'm also a county commissioner for the Marin County Free Library.

Q20
Education:

I have a Masters degree in natural resources with an emphasis in forestry from Oklahoma State University Q21
Why are you interested in serving on a board or commission? Generally speaking I want to get more involved in my community. And I feel like my background and life experience gives me a valuable perspective that could benefit PAAC and it's mandate.

Q22
Describe possible areas in which you may have a conflict of interest with the City:

There are no conflicts of interest with the city that I'm aware of Q23
Upload your resume.

Respondent skipped this question
Q24
Ethnicity / Raza/etnia:

Page 5 ends

Boards, Commissions & Committees Application
5 / 5
Q25
To which gender do you most identify?¿Con qué género se identifica más?
Q26
How old are you?¿Cuántos años tienes?
1111
Contact
Top Skills
Tree Service
Arboriculture
Electric Utilities Management
Certifications
Tree Risk Assessment Qualification
Certified Arborist
Utility Specialist
Douglas Sides, MS
Quality Management Auditor (Vegetation Management) at Pacific Gas & Electric
San Francisco Bay Area
Summary
Over the last decade, I’ve contributed to land conservation projects across the country for multiple land management agencies. The breadth of my experience focuses on vegetation management with particular emphasis on invasive plant control, native plant surveys, and ecological assessments. In 2015, I achieved my Master of Science in natural resource ecology, advancing my technical knowledge in statistics and ArcGIS. Now with a wealth of practical field skills, as well as technical expertise from my master’s degree, I’m interested in advancing into conservation program management. I’d like to use my collected knowledge and skills to develop stewardship strategies, ensuring ecological productivity and diversity of public lands in the face of climate change.

Experience
Pacific Gas and Electric Company
Quality Management Auditor (Veg Management)
August 2021 - Present (4 years 2 months)
San Rafael, California, United States
As part of PG&E's quality management, essentially my role is to confirm tree work and make sure nothing was missed; that trimming meets our compliance standards and that remaining trees with strike potential to our high voltage facilities, do not pose any risk. Additionally by reviewing the work of inspectors and tree crews, who are often contractors, we hold them accountable for the quality of their work; and with time we hope to encourage the proper behavior and mindset that PG&E expects of all its workers.

I've done work verification on a number of PG&E's vegetation management programs, including Defined Scope (routine vegetation management) and EVM (enhanced vegetation management). Though work verification in both programs have the same goals, each has their own unique criteria. For Defined Scope, I'm looking for 1) any trees that could encroach on required powerline clearances before for the next time inspectors come through

Page 1 of 8 ends

(approx. 6 months) and 2) checking any trees with strike potential for defects that compromises the tree's structural integrity (fungal infection, root damage, severe lean, etc.). If I find a tree that meets the criteria, I map the tree in ArcGIS Collector, flag it for follow up inspection, and continue on. While with EVM, in addition to mapping trees that fail our compliance requirements, I have to perform assessments on every single tree with strike potential, using Survey123, regardless of the tree's health.

Davey Resource Group, Inc.
2 years 6 months
Lead Estimating Arborist (Distribution)
July 2020 - August 2021 (1 year 2 months)
Santa Rosa, California, United States
The overall purpose of my position is to be a point of contact between PG&E and Davey Resource Group. I delegate field assignments to the estimating arborists on my team, prioritize assignments based on urgency of the work, and administer the workflow so that tags are completed in a timely manner and fully documented.

I oversee vegetation management for PG&E system maintenance and construction projects in Sonoma county. PG&E continually performs maintenance, upgrades, and expands their facilities which can require vegetation management to allow access to the facilities and/or to maintain compliance with California state law. We will receive a list of projects, or tags, from program managers that need to be completed by the end of the year, I will then allot the tags to my arborists, who will inspect the site, assess the scope of tree work needed, determine an estimate for the cost, and submit a work request to a PG&E contracted tree trimming service who will fulfill the work request. These tags are recorded in a master tracker spreadsheet which is continually updated by me and the field arborists. After I receive confirmation that work has been completed by our contracted tree crews, I review the photos to ensure that the work was done to our specifications, and I submit documentation to the appropriate PG&E clerks for closure.

In addition to our vegetation work around system maintenance, we will frequently get special requests from other program managers, field engineers, and foremen from PG&E and other contracted companies such as Rokstad Power, Par Electric, Underground Construction, etc. These requests can vary; some can be simple trimming requests for new poles being installed or service lines being put underground, etc. Other requests involve future work being

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considered but the managers need a sense of what, if any, vegetation work is required, what the scope of that work would be, and the estimated cost; we as arborists, provide that information for them.

Estimating Arborist (Transmission)
April 2020 - July 2020 (4 months)
Santa Rosa, California, United States
As of June 2020 I am a certified arborist with the International Society of Arboriculture
Certification Number: WE-13014A
After becoming an EA, my first project was on pole clearance for transmission towers and other structures. PG&E is looking to expand their vegetation management on transmission structures, in addition to the transmission lines.

Drone crews from PG&E would identify points along the transmission line with encroaching vegetation and we would investigate to see how close vegetation was and prescribe work as needed. The goal was to maintain 10 feet of clearance around structures, from ground to sky, as well as 5 feet around any guy supporting wires. This required regular travel; locations were scattered in Marin, Sonoma, Mendocino, and Lake counties. By the time I transferred to EA distribution, we had gotten a full month ahead of schedule.

Consulting Utility Forester
March 2019 - April 2020 (1 year 2 months)
Marin
As a Consulting Utility Forester, I am responsible for inspecting and mitigating hazardous vegetation along utilities on behalf of our client, PG&E. Our goal is to prevent disruption in service, to PG&E customers, as well as limiting the risk of wildfire to customers homes and property. I have inspected in a variety of environments, ranging from urban, residential, to open space; each with their own unique challenges. My position also requires regular contact with private landowners, some of whom do not have a favorable opinion of PG&E, justifying the necessity of our work and negotiating enhanced vegetation management when necessary.

Marin County Parks and Open Spaces
Natural Resource Seasonal Assistant
February 2018 - November 2018 (10 months)
San Rafael, CA
•Contributed to county-wide efforts to extirpate invasive plant species posing ecological and economical risk to the 16,000 acres of open space managed by

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Marin County. Used a variety of tools and techniques, including gas-powered tools and propane torches for control burns. Was personally responsible for overseeing efforts to reduce and control invasive Yellow Star-Thistle at the Mount Burdell Open Space Preserve.
•Working alongside Marin County Fire crews, helped clear dense stands of exotic Acacia trees from the Old St. Hillary preserve to reduce fire risk presented to residential areas in Tiburon. Utilized gas-powered chainsaws to clear above-ground vegetation, while herbicide was applied to stumps to prevent regrowth. Assisted with similar projects at the Ring Mountain and Sleepy Hollow/Terra Linda preserves to mitigate wildfire risk to residential areas.
•Contributed to animal burrow surveys for trail maintenance projects and catalogued photos for the Marin Wildlife Picture Index, recording the diversity and abundance of wildlife in the public lands surrounding Mount Tam.

National Park Service
Habitat Restoration Contractor
November 2017 - October 2018 (1 year)
Stinson Beach, CA
Protected habitat restoration sites from reintroduction of harmful exotic plant species, specifically Panic Veldtgrass, on federal land in the StinsonBolinas region. Any invasive grasses found were removed and the infested area covered with weed-free straw to act as mulch, preventing seeds from accessing bare soil.

BevMo!
Sales Associate
April 2017 - February 2018 (11 months)
Novato, CA
In addition to sales I assist with customer inquiries, online orders, and freight.

Oklahoma State University
2 years 8 months
Temporary Research Associate
January 2016 - August 2016 (8 months)
Stillwater, Oklahoma
I continued my work in assessing the mortality, regeneration, and overall condition of Oklahoma's bottomland hardwood forests. At the end I wrote a report for the management staff at the Deep Fork National Wildlife Refuge

Page 4 of 8 ends

which included, a summary of my findings, GIS map outputs, and management recommendations.

Graduate Research Assistant
January 2014 - December 2015 (2 years)
Stillwater, OK
Provided a comprehensive assessment of forest diversity and health to the U.S. Fish & Wildlife Service. Collected data with research team from 400 sites across the Deep Fork National Wildlife Refuge, recording tree species richness, abundance, and health from the understory to the overstory.

Analysis using specialized statistical software (SPSS, R, and Canoco 5) found the bottomland hardwood forests of the refuge to be in good ecological health with abundant regeneration of desired tree species. Proceeded to create digital maps in ArcGIS showing regional variation in species diversity, as well as illustrating vegetation trends in the refuge over time. In addition, I provided forestry management recommendations to enhance Pin Oak populations, due to their importance as a food source for wildlife.

The North Face
Sales Associate
October 2013 - December 2013 (3 months)
Corte Madera, CA
In addition to sales I assisted with customer inquires, orders, and returns; I also operated the cash register.

National Park Service
Invasive Plant Contractor
June 2013 - August 2013 (3 months)
Marin Headlands, Sausalito, CA
Protected restoration sites and Mission Blue Butterfly habitat from reintroduction of harmful exotic plant species, specifically French Broom, in the Marin Headlands.

Macy's
Sales Associate
November 2012 - January 2013 (3 months)
San Rafael, CA
In addition to sales I assisted with customer inquires, orders, and returns; I also operated the cash register.

Natural Resource Group, LLC

Page 5 of 8 ends

Environmental Inspector
February 2012 - August 2012 (7 months)
Ely, NV
Ensured timely completion of construction at assigned sites for a telecommunications project in southeastern Nevada. I conducted preconstruction surveys of the work sites to mitigate ecological impacts to any native species of special concern to state or federal land agencies. Oversaw all construction activities to ensure that work was in compliance with federal, state, and local environmental regulations. And daily reports were submitted to project managers detailing the days’ events as well potential environmental concerns which could affect construction activities.

Macy's
Sales Associate
November 2011 - January 2012 (3 months)
San Rafael, CA
In addition to sales I assisted with customer inquires, orders, and returns; I also operated the cash register.

The Great Basin Institute
Sage Grouse Technician
April 2011 - October 2011 (7 months)
Elko, NV
Gathered data on the ecological health and integrity of Greater Sage Grouse habitat in the Elko BLM District of eastern Nevada. Over 150 acres of rangeland were studied using the AIM (Assessment, Inventory, and Monitoring) Strategy; the abundance of native plant species versus that of invasive plant species was compared, along with any indications of disturbance, to determine the habitat’s overall health and resiliency.

The data collected was sent to the national office to assist in the agency’s recommendation on whether or not Sage Grouse should be included on the Endangered Species List.

Bureau of Land Management
Noxious Weed Technician
February 2010 - October 2010 (9 months)
Carson City, NV
•Collected seed from native plants across western Nevada for the Seeds of Success program. The program aims to create a national seed bank to preserve all plant variants threatened by climate change, as well as provide

Page 6 of 8 ends

stock for research into the potential propagation of native plants for ecological restoration.
•Removed high-priority invasive plants from sensitive habitat on public lands.

I received certification as a pesticide applicator with the Department of the Interior during this time. Additionally, I led volunteer groups to map invasive plant populations on public lands.

National Park Service
Intern
June 2007 - August 2008 (1 year 3 months)
Muir Woods National Monument, Mill Valley, CA
(I interned with the NPS in the summers of 2007 and 2008 while I was attending school at Linfield College)
•Delivered daily 15-minute ecology lectures concerning redwood forest ecology, history, and conservation challenges
•Removed invasive weeds using mechanical methods (i.e. hand tools, weed wrenches, etc.)
•Lead volunteers in invasive plant removal
•Lead Park tours for youth, adult, and VIP groups
•Managed the information table
•Photo-documented areas of the Park in need of maintenance •Collected photographs and video footage of local animal life •Video footage collected will be used for Park education programs •Photographs collected will replace old photographs on the new information table
•Established live video feed observing the salmonid fish for the information table
•Recorded weather measurements daily for the National Oceanic and Atmospheric Administration (NOAA)
Education
Oklahoma State University
Master of Science (M.S.), Natural Resource Ecology and Managment (NREM) · (2014 - 2015)
Linfield College
Bachelor of Science (BS), Biology, General · (2005 - 2009)

Page 7 of 8 ends

Morton Arboretum
Chicago Wilderness Prescribed Burn Training
National Wildfire Coordinating Group
S-110 Basic Wildland Fire Orientation, Online Course
National Wildfire Coordinating Group
S-190 Introduction to Wildland Fire Behavior, Online Course

Page 8 of 8 ends

Boards, Commissions & Committees Application
1 / 5
Q1
Contact Information / Información del contacto
First and Last Name / Nombre y Apellido Fatai Tokolahi
Address / Dirección
City / Ciudad San Rafael
State / estado CA
ZIP/Postal Code / Código postal 94901
Email Address / Dirección de correo electrónico
Phone Number / Número de teléfono
Q2
What district do you currently live in?¿En qué distrito vive actualmente?
District 3/Eastern / Distrito 3/Este
Q3
How long have you lived in San Rafael?
17 years
Q4
Business Information
Respondent skipped this question
Q5
How did you hear about this vacant position?
Other (please specify):
currently serving in the same committee
Q6
What Board would you like to apply to?¿A cuál te gustaría aplicar?
Police Advisory & Accountability Committee
#126

COMPLETE
Collector: o o W Web Link 1 (WW eb Link)
SStarted: Monday, July 28, 2025 9:04:11 AM d y u y 8 9 A Last Modified: Mo Monday, July 28, 2025 10:43:02 AM d y u y 8 3 A Time Spent: 01:38:50
IP Address: P A 199.88.74.132 99 88 3

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Boards, Commissions & Committees Application
2 / 5
Q7
Education CompletedEducación completada
Some College / Algunos estudios universitarios
Q8
Describe your involvement in your neighborhood of San Rafael. What have you done to make your community safe? Include any volunteer contributions to the community if applicable:Describa su participación en su vecindario de San Rafael. ¿Qué ha hecho para que su comunidad sea segura? Incluya cualquier contribución voluntaria a la comunidad, si corresponde:

I’m deeply involved in the San Rafael community across a number of areas that reflect my commitment to safety, inclusion, and service. Currently, I serve as the Chairperson of the same PAAC, where I help facilitate local collaboration and civic engagement. I volunteer regularly in community clean-up efforts and have helped host various neighborhood events to strengthen local connection.

As a board member at our local interfaith organization and an active member of the Baha'i Faith community, I advocate for unity and understanding among all faiths and cultures.

I’m also passionate about supporting our most vulnerable neighbors particularly the unhoused and underserved populations in San Rafael and work as a vocal advocate for their needs. Beyond these roles, I’m a proud father of two daughters, and that inspires my ongoing dedication to youth safety and prioritizing access to quality education for every child. I even find time to stay active as a member of a local rugby club, which gives me another way to build relationships and promote teamwork in the community.

Q9
Please list your reasons for wanting to serve.Por favor, indique las razones por las que desea servir:

I’m seeking to serve another term because I believe my work in San Rafael is far from finished. My first term ends in October, and while it’s been meaningful, I’m committed to continuing the journey and creating lasting impact. I want to strengthen public safety, foster deeper partnerships across neighborhoods, and ensure every voice especially those from underserved and marginalized communities is heard and valued by our city’s decision makers.

I’m driven by a deep sense of accountability and want to see our city’s duties carried out with integrity and respect for our shared values. In this next chapter, I’ll continue to advocate for collaboration and unity, and offer calm support to communities of color facing challenges like immigration crackdowns and racial profiling. My goal is to be a bridge a voice of compassion and a steadfast partner who helps ensure equity, responsibility, and connection are at the heart of our civic work.

Page 2 ends

Over the past two years serving on PAAC and collaborating with the San Rafael Police Department, I've had an overwhelmingly positive experience. Together, we’ve made meaningful progress toward shared goals, while also navigating complex processes with a spirit of partnership. I have no quarrels with the department and commend their openness to dialogue and improvement.

At the same time, I encourage our broader community to actively engage and cooperate, recognizing that safety and progress are collective efforts. As a city body, we’re committed to offering recommendations that enhance resources, deepen community involvement, strengthen accountability, and refine safety procedures. My vision is for San Rafael to continue growing as a secure, inclusive, and forward-looking city a place where respect and dignity guide our actions, and where people work together with a shared sense of purpose.

Q12
Describe possible areas in which you may have a conflict of interest with the city if any.Describa posibles áreas en las que pueda tener un conflicto de intereses con la ciudad, si las hubiera:

None.

Q13
Do you officially represent an organization, agency or group that provides violence prevention services? If so, please name the group and your position.¿Representa oficialmente a una organización, agencia o grupo que presta servicios de prevención de la violencia? En caso afirmativo, indique el grupo y su cargo.

None!
Q14
Upload your resume (optional) / Cargue su currículum. (opcional) Fatai.Tokolahi.Resume.July%202024.pdf (200.2KB)

Page 4 ends

Boards, Commissions & Committees Application
4 / 5
Q18
Do you participate in any civic activities? If so, what are they? PAAC
Q19
List any civic organizations of which you are a member:

PAAC
Q20
Education:

Graduated with an AA in Social & Behavioral Science from College of Marin in May 2025 Q21
Why are you interested in serving on a board or commission? Refer answers to previous questions
Q22
Describe possible areas in which you may have a conflict of interest with the City:

Refer answers to the previous questions
Q23
Upload your resume.

Respondent skipped this question
Q24
Ethnicity / Raza/etnia:

Q25
To which gender do you most identify?¿Con qué género se identifica más?

Page 5 ends

Boards, Commissions & Committees Application
5 / 5
Q26
How old are you?¿Cuántos años tienes?
1111
Marin County Public Defender
Title: Outreach Liaison
Dates: May 2025 - Present
Duties Summa1y :

Fatai Tokolahi
• Coordinate Community Programs: Oversees initiatives like the Clean Slate Program and California Driver's License Services, helping client's clear records and regain driving privileges • Client Advocacy: Acts as a bridge between the Public Defender's Office and the public, especially for monolingual Spanish speakers, immigrants, and unhoused individuals • Community Engagement: Hosts outreach events at food pantries, service centers, and workshops in partnership with organizations like Canal Alliance and Dominican University, and other CBO's. • Social Media & Public Education: Develops materials and maintains a social media presence to inform the public about their rights and available services
• Know Your Rights Presentations: Coordinates and delivers educational sessions to empower vulnerable populations
• Works closely with legal aid groups, immigration attorneys, and student advocates to reduce barriers to justice and improve outcomes for clients
• Helps clients navigate complex systems like the DMV, often assisting with paperwork, appointments, and legal documentation (assisting the DMV Liaison
• Other duties as directed by the Public Defender.

Korean Community Center East Bay
Title: Partnership Manager
Dates: March 2023 - May 2025
Duties Summa1y
• Develop and maintain strong relationships with small businesses, community organizations, and resource providers.
• Act as the primaiy liaison to understand the needs and goals of stakeholders. • Identify and connect small businesses to relevant resources (e.g., funding opportunities, educational workshops, or professional se1vices).
• Se1ve as a bridge between businesses and organizations that provide technical assistance, mentorship, or financial suppo1t.
• Develop paitnerships aligned with business or organizational goals, such as economic growth, community development, or mai·ket expansion.
• Collaborate with internal and external stakeholders to design programs, events, or initiatives that address challenges small businesses face.
• Represent the interests of small businesses to local governments, chambers of commerce, or other influential entities.
• Facilitate info1mation-shai·ing to ensure all prutners ai·e awai·e of available resources and opportunities. • Measure the success of paitnerships through metrics like resource utilization, business growth, or community impact.
• Repo1t outcomes and insights to stakeholders, offering recommendations for improvements. 2 Community Action Marin
Title: Outreach PSP Mental Health Manager
Dates: November 2020 – February 2024
Duties Summary
Through our Community Alternative Response & Engagement (CARE) homeless outreach teams, we offer vital support and assistance to unhoused people throughout Marin County. We are often the first point of contact for people experiencing homelessness. We find people in need of service and help them in simple ways like wellness checks, bringing people food, socks or sleeping bags, or transportation to a detox center, homeless shelter, or hospital, until they are receptive to accessing services. Encounters can take place over many months or even years. Once trust has been built, we connect people in need with mental health services, housing programs and other supports on the path to becoming housed and stabilized. We work to successfully transition clients to mental health and other supportive services, housing programs, and permanent housing.

We work with an end-goal of successfully transitioning homeless clients to a system of care, mental health services, housing programs like the County’s Odyssey program, and permanent housing.

Our teams are staffed by trained Peer Case Managers includes people who have personal lived experience of mental health, homelessness, substance abuse, or incarceration. They bring an invaluable first-hand experience of their own struggles on the street and are trained to intervene with people suffering from mental illness or intoxication. I managed 8 of them as full-time staff, age range from 22 – 64 years old, different background, different values, and work ethics, but we find common ground, accept our differences in opinions and approaches and work as one team.

I bring stakeholders together from Faith base communities to Local Authorities, Non-Profit organizations and independent community groups of volunteers and folks who just wanted to help. I participate in local and national meetings/conferences representing the Agency as well as my Team. I do anything that will benefit my Team, Safety and Self Care a priority as well.

Together as a team, we sign folks up for CalFresh, Social Security, ID card, getting their Birth Certificate, apply and find them housing, set up doctor’s appointments, I sign people up for MediCal, all these different processes and more.

I also make schedule for the team, prepare quarterly reports, monthly logs, financial reports, and assist the Data Analysis Team with Reports to Donors and County Contracts. I also performed other duties required by my supervisors.

Integrated Community Services
Title: Independent Living Services (ILS) Instructor
Dates: September 2019 – 2020
• Provide attendant care, in-home support, and training to clients in all areas of daily living, including meal preparation, shopping, hygiene, personal care, safety awareness, and maintaining a clean and healthy living environment
• Proactively communicate with supervisors, coworkers, and client’s family • Meet all deadlines related to Clicktime, paperwork, etc. 3 Independent Community Development Consultant
Dates: May 2009 – present
Focus areas: Community education and health promotion; volunteer management; language interpretation (English/Tongan) in healthcare, social services, and legal aid settings.

Recent projects:
• Language interpreting for union workers and immigrants applying for public assistance • Translating medical consent and legal documents.
• Managing 75 corporate volunteers participating in an international development project.

San Pedro Elementary School (San Rafael, CA)
Title: Instructional Assistant
Dates: August 2018 – May 2019
• Assist teachers in kindergarten and 4th grade classrooms Being Adept (Kentfield, CA)
Title: Facilitator (Part-time, during the school year)
Dates: September 2017 - 2019
• Conduct drug and alcohol awareness trainings with 6th – 9th graders at middle schools in Marin, San Francisco and Sonoma Counties.
• Co-lead parent night meetings and group discussions on drug and alcohol awareness • Facilitate, organize and transport teens for board meetings, events and parent night discussions.

Community Health for Asian Americans (Oakland, CA)
Title: Community Health Advocate
Dates: September 2013 – May 2016
• Provided referrals and direct support to survivors of domestic violence, sexual abuse, alcohol and drug abuse, and child abuse.
• Supported and mentored adolescents referred to me from the clinical therapy team. • Mobilized community outreach regarding mental health services and free public resources • Established and maintained relationships with leaders of community groups • Co-facilitated trainings on healing community trauma with other social service program leaders in San Francisco and San Mateo Counties.
• Managed logistics for community events
Cedars of Marin (San Anselmo, CA)
Title: On-Call Residential Supervisor
Dates: November 2010 – June 2011 (left to care for my new child full-time) • Supervised residential specialists caring for people with disabilities and mental illness. • Directly served clients and their families.
• Maintained the safety and security of clients and staff. • Transported and supported clients to events and appointments.

SkyWest Airlines (San Francisco, CA)
Title: Ramp Agent, San Francisco International Airport
Dates: November 2008 – March 2011
• Marshaled planes.
• Handled passenger baggage.
4 Tonga National Youth Congress (Nuku’alofa, Tonga)
Title: Youth and HIV/AIDS Program Officer
Dates: November 2006 – June 2007 (left to migrate to the United States) • Trained and supervised 14 peer educators in the field of HIV/AIDS and STD prevention • Co-led “Training of Trainers” workshops on adolescent sexual health and community leadership with health educators from the New Zealand government.
• Managed an office of 3 paid staff and numerous US Peace Corps volunteers.

Tonga National Youth Congress (Nuku’alofa, Tonga)
Title: UNICEF Life Skills Trainer
Dates: October 2002 – March 2007
• Conducted trainings on self-esteem, conflict resolutions, substance abuse prevention, adolescent sexual health, decision-making, HIV/AIDS, and resiliency in high schools, churches and villages. • Facilitated stakeholder meetings with church & village leaders, government, youth groups. • Follow up and program evaluation
Tonga Family Health Association (International Planned Parenthood affiliate) Title: Adolescent Health and Development Project Officer Dates: March 2005 – September 2006
• Trained and supervised 8 peer educators in the field of sexual and reproductive health. • Led public health awareness trainings for young grassroots community leaders. • Conducted and evaluate research on HIV/AIDS and youth to inform government policy. • Successfully advocated for health education to be taught in school curriculum, which was a significant achievement in a conservative religious nation.
• Assisted in conducting HIV tests with clinic staff
Additional • Project Design & Management Training, Pacific Regional HIV/AIDS Project, July 2005 Professional • Behavior Change Approaches & HIV/AIDS, Tonga Family Health Association, July 2005 Development • Youth Leadership & Self-Esteem Development, Pacific Action for Health, March 2003 •Peer Support Specialist Training – CAM 2021
•LIFE Project Mentor - 2010
Awards • Emerging Leader Award – Emerging Pacific Leaders’ Dialogue ‘06, Australian Government & Honors • Outstanding Youth Leadership – Rotary Club of Tonga’s Community Service Awards 2005 Education A.A. in Social & Behavioral Science, College of Marin Graduated 2025
Certificate in Youth Development, University of the South Pacific Completion date: November 2004
Boards, Commissions & Committees Application
1 / 5
Q1
Contact Information / Información del contacto
First and Last Name / Nombre y Apellido Jason Sarris
Address / Dirección
City / Ciudad San Rafael
State / estado California
ZIP/Postal Code / Código postal 94901
Email Address / Dirección de correo electrónico
Phone Number / Número de teléfono
Q2
What district do you currently live in?¿En qué distrito vive actualmente?
District 2/Western / Distrito 2/Oeste
Q3
How long have you lived in San Rafael?
3 years
Q4
Business Information
Company Marin Housing For All - 501(c)3
Address P.O Box 2338
City/Town Novato
ZIP/Postal Code 94947
#129

COMPLETE
Collector: o o W Web Link 1 (WW eb Link)
SStarted: Saturday, August 30, 2025 1:37:43 PM u d y Augu 3 3 3 P Last Modified: Mo Saturday, August 30, 2025 4:25:09 PM u d y Augu 3 9 P Time Spent: 02:47:26
IP Address: P A 73.71.94.52 3 9

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Boards, Commissions & Committees Application
2 / 5
Q5
How did you hear about this vacant position?
Friend
Q6
What Board would you like to apply to?¿A cuál te gustaría aplicar?
Police Advisory & Accountability Committee
Q7
Education CompletedEducación completada
8-12
Q8
Describe your involvement in your neighborhood of San Rafael. What have you done to make your community safe? Include any volunteer contributions to the community if applicable:Describa su participación en su vecindario de San Rafael. ¿Qué ha hecho para que su comunidad sea segura? Incluya cualquier contribución voluntaria a la comunidad, si corresponde:

While living in San Rafael for the past 3 years I have worked with helping the unhoused population. I volunteer for Legal Aid of Marin helping the unhoused population fill out community court intakes at the Saint Vincent DePaul self help desk on Wednesdays when needed. I am also Co-Chair of the Marin County Lived Experienced Advisory Board (MC-LEAB) and our board has a booth at the quarterly Seeds of Hope event for the unhoused at the San Rafael Community Center. At the Seeds of Hope we hand out multiple coat racks of gently used clothes at the event. Our advisory board has also met with San Rafael city staff on numerous occasions and we offer feedback and advice on ways to improve homelessness in San Rafael as well as the sanctioned camp at the Mahon Creek Path.

Q9
Please list your reasons for wanting to serve.Por favor, indique las razones por las que desea servir:

I have a few reasons for wanting to serve on the Police Advisory & Accountability Committee (PAAC). One of the reasons I want to join is to be a conduit and voice for those who are impacted by the San Rafael Police Department (SRPD). I am in firm belief that listening and voicing the concerns and advice of marginalized and underrepresented communities in San Rafael is paramount to building a strong, effective Police Advisory & Accountability Committee (PAAC). Another reason is to ensure that SRPD is accountable and that there is transparency within SRPD. I think those two qualities are vital for a police department in gaining trust with the public. I also believe I have I have the experience to build the bridge to fostering a positive partnership with SRPD. Over the last 5 years I have worked with city staff, council members, supervisors and police departments on improving homelessness across Marin. I’m confident I can do the same good work as a member of the PAAC.

Page 2 ends

Well, to be honest, I have to believe one of the main reasons the city created the PAAC was due to arrest of Julio Jimenez Lopez and the subsequent use of force charges that were filed on two San Rafael police officers. The perception of law enforcement, based on this incident, within the community of San Rafael (including myself) was not good. The Profiling and Identity Act (RIPA) data in San Rafael shows that there is over policing in minority communities which is not unique because the same could be said with all law enforcement agencies across the country. Still, I think that there could be improvements made within SRPD that can help change the course. I fully believe that police are essential and needed in society even when there are in fact bad cops on the force. Again, accountability, transparency, listening and working with the community can help build trust with the public despite of this.

Q12
Describe possible areas in which you may have a conflict of interest with the city if any.Describa posibles áreas en las que pueda tener un conflicto de intereses con la ciudad, si las hubiera:

I do not have any possible areas of conflict of interest with the city.

No I do not represent an organization, organization or group that provides violence prevention.

Q14
Upload your resume (optional) / Cargue su currículum.
(opcional)
Respondent skipped this question
Q18
Do you participate in any civic activities? If so, what are they? I am an advocate for homeless and housing. I do calls to action with Indivisible Novato and Indivisible Marin. I help set up rallies for Veterans. I also help provide direct mutual aid for the unhoused and help with community dinners for the unhoused for Marin Compassion Coalition

Page 4 ends

Boards, Commissions & Committees Application
4 / 5
Q19
List any civic organizations of which you are a member:

California Homeless Union
Indivisible Novato
Indivisible Marin
Marin Compassion Coalition
Q20
Education:

San Marin High School Graduate
Q21
Why are you interested in serving on a board or commission? I have a strong desire to serve on boards/committees and commissions because I want to work with San Rafael to improve the quality of life for folks in the community. I have a strong moral and ethical sense of what’s right and wrong and I want to be a position where I can channel it for positive change
Q22
Describe possible areas in which you may have a conflict of interest with the City:

I do not have any possible areas of conflict of interest with the city Q23
Upload your resume.

Respondent skipped this question
Q24
Ethnicity / Raza/etnia:

Q25
To which gender do you most identify?¿Con qué género se identifica más?

Page 5 ends

Boards, Commissions & Committees Application
5 / 5
Q26
How old are you?¿Cuántos años tienes?
1111
Boards, Commissions & Committees Application
1 / 4
Q1
Contact Information / Información del contacto
First and Last Name / Nombre y Apellido Kennedy Rodas
Address / Dirección
City / Ciudad San Rafael
State / estado CA
ZIP/Postal Code / Código postal 94901
Email Address / Dirección de correo electrónico
Phone Number / Número de teléfono
Q2
What district do you currently live in?¿En qué distrito vive actualmente?
District 1/Southern / Distrito 1/Sur
Q3
How long have you lived in San Rafael?
25 years
Q4
Business Information
Respondent skipped this question
Q5
How did you hear about this vacant position?
City Council Agenda
#38

COMPLETE
Collector: o o W Web Link 1 (WW eb Link)
SStarted: Monday, June 16, 2025 12:09:59 PM d y u 9 9 P Last Modified: Mo Monday, June 16, 2025 12:18:44 PM d y u 8 P Time Spent: 00:08:45
IP Address: P A 98 3 98.37.14.107

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Boards, Commissions & Committees Application
2 / 4
Q6
What Board would you like to apply to?¿A cuál te gustaría aplicar?
Park and Recreation Commission,
Pickleweed Advisory Committee,
Police Advisory & Accountability Committee
Q7
Education CompletedEducación completada
Respondent skipped this question
Q8
Describe your involvement in your neighborhood of San
Rafael. What have you done to make your community
safe? Include any volunteer contributions to the
community if applicable:Describa su participación en su vecindario de San Rafael. ¿Qué ha hecho para que su
comunidad sea segura? Incluya cualquier contribución
voluntaria a la comunidad, si corresponde:

Respondent skipped this question
Q9
Please list your reasons for wanting to serve.Por favor, indique las razones por las que desea servir:

Respondent skipped this question
Q10
Please share your perception and or perspective about law enforcement in San Rafael.Por favor, comparta su
percepción o perspectiva sobre la aplicación de la ley en San Rafael.

Respondent skipped this question
Q11
If selected to serve, what reasonable accommodation
requests should the Committee facilitator know, in order for you to fully participate?En caso de ser seleccionado, ¿qué ajustes razonables debe saber el facilitador del Comité para que usted pueda participar plenamente?
Respondent skipped this question
Q12
Describe possible areas in which you may have a conflict of interest with the city if any.Describa posibles áreas en las que pueda tener un conflicto de intereses con la
ciudad, si las hubiera:

Respondent skipped this question

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Boards, Commissions & Committees Application
3 / 4
Q13
Do you officially represent an organization, agency or
group that provides violence prevention services? If so, please name the group and your position.¿Representa
oficialmente a una organización, agencia o grupo que
presta servicios de prevención de la violencia? En caso afirmativo, indique el grupo y su cargo.

Respondent skipped this question
Q14
Upload your resume (optional) / Cargue su currículum.
(opcional)
Respondent skipped this question
Q18
Do you participate in any civic activities? If so, what are they? N/A.

Q19
List any civic organizations of which you are a member:

N/A.

Q20
Education:

My education consists of the following: San Rafael High School graduate; California State University, Chico - B.A Graduate.

Q21
Why are you interested in serving on a board or commission? I am interested in playing an active role in my community, for which I have lived in my entire life.

Q22
Describe possible areas in which you may have a conflict of interest with the City:

I do not believe I would have any conflicts of interest with the City.

Page 4 ends

Boards, Commissions & Committees Application
4 / 4
Q23
Upload your resume.

Kennedy%20R.%20Rodas%20Resume.pdf (183.3KB)
Q24
Ethnicity / Raza/etnia:

Q25
To which gender do you most identify?¿Con qué género se identifica más?
Q26
How old are you?¿Cuántos años tienes?

Page 5 ends

1111
KENNEDY R. RODAS
San Rafael, CA
EDUCATION _____________________________ _
California State University, Chico
Bachelor of Arts: Criminal Justice
• Ce1t ificate: Paralegal
• Deans List: (5)
EXPERIENCE _____________________________ _
Law Offices of Bonner & Bonner, San Rafael, CA February 2023 - Present Paralegal 40+ hours per week
• Investigated and Analyzed Case Infonnation: Conducted in-depth research and analysis on legal cases, demonstrating an ability to work with sensitive, detailed infonnation and make decisions based on established rnles and regulations.
• Prepared Legal Documents and Repo1ts: Drafted, reviewed, and filed motions, complaints, briefs, and declarations. This experience involved attention to detail and understanding complex legal language, which translates to accmate repo1t writing and documentation. • Client Interaction and Communication: Worked closely with clients to prepare and respond to discove1y requests, showcasing strong communication skills, customer service, and experience working with diverse individuals in high-pressme situations.
• Trial and Comtroom Suppo1t: Assisted attorneys during trials, mediations, and depositions by organizing exhibits, managing witnesses, and using comtroom technology, demonstrating the ability to suppo1t legal proceedings and remain calm and organized in high-stakes environments. • Case Management and Organization: Managed a caseload of up to 30 active cases, maintaining comprehensive files and tracking deadlines. This reflects excellent time management skills and the ability to stay organized, essential for a role managing multiple tasks and responsibilities. • Attention to Detail and Compliance: Ensured all legal documents and citations adhered to Bluebook citation standards, a testament to precision, accmacy, and the importance of following rnles~ritical qualities for a sheriff deputy.

Community Legal Information Clinic, Chico, CA January -December 2022 Paralegal/ Legal Assistant Intern 240 hours
• Conducted legal research for community members, students, and jail inmates, utilizing resomces such as West/aw and Continuing Education of the Bar (CEB), under the direct supervision of a practicing attorney.
• Provided detailed infonnation on om legal services, and general pre-trial procedmes relating to civil and criminal procedure, along with California statutes, legal fo1ms, and Inmate case activity for our clients. • Managed case files and pape1work, compiling and organizing data into electronic file systems. • Composed office memorandums and client coITespondence letters. AWARDS ________________________________ _ Student/ Intern of the Month, Community Legal Information Clinic, Chico, CA October 2022 • Awarded Student/ Paralegal Intern of the month for providing outstanding service as a director for the County Jail Law Project during the month of October 2022.

SKILLS
• Biling -------------------------------------- ual (Spanish), Conversational • Detail-orientated
• Alticulate communication
• Collaborative
• Technology proficient
• Solution-oiientated
Boards, Commissions & Committees Application
1 / 3
Q1
Contact Information / Información del contacto
First and Last Name / Nombre y Apellido Jill Rodby
Address / Dirección
City / Ciudad San Rafael
State / estado CA
ZIP/Postal Code / Código postal 94901
Email Address / Dirección de correo electrónico
Phone Number / Número de teléfono
Q2
What district do you currently live in?¿En qué distrito vive actualmente?
District 1/Southern / Distrito 1/Sur
Q3
How long have you lived in San Rafael?
25 years
Q4
Business Information
Respondent skipped this question
Q5
How did you hear about this vacant position?
Other (please specify):

Currently serve on the Planning Commission - term expiring in October
#124

COMPLETE
Collector: Web Link 1 (Web Link)
Started: Thursday, July 24, 2025 11:46:26 AM
Last Modified: Thursday, July 24, 2025 11:57:29 AM
Time Spent: 00:11:02
IP Address: 76.102.200.250

Page 1 ends

District 1
-
Boards, Commissions & Committees Application
2 / 3
Q6
What Board would you like to apply to?¿A cuál te gustaría aplicar?
Planning Commission
Q18
Do you participate in any civic activities? If so, what are they? Currently serve on the Planning Commission
Q19
List any civic organizations of which you are a member:

None
Q20
Education:

Graduate degree - MS in business
Q21
Why are you interested in serving on a board or commission? I have served on the planning commission since April 2023 and very interested in continuing to serve on the commission Q22
Describe possible areas in which you may have a conflict of interest with the City:

None
Q23
Upload your resume.

Rodby%5EJ%20Jill%20-%20Resume%20-%20current%202025.pdf (302.5KB)

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1 | P a g e J i l l R o d b y
JILL J. RODBY
San Rafael, CA 94901
Phone: - Email: – Linkedin:

Twitter:

SUMMARY
Experienced Public Affairs professional with a demonstrated history of working in various industries. Skilled in Governmental Relations, Public Affairs, Advocacy, Media Relations, Marketing Communications and Social Media. Strong community relations professional with a Master of Science in Marketing Communications from Golden Gate University.

Background includes:
• Community Relations
• Government Relations
• Business Development
• Strategic Planning and Implementation
• Public Relations
• Crisis Communications
• Budget planning and implementation
• Corporate Social Responsibility Programs
• Event Planning
• Advertising, both print and online

EXPERIENCE

SIMS METAL MANAGEMENT
PR and Government Affairs Manager – West Region 2013 – April 2025 Handle all Government Affairs and community relations for SMM’s West Region – • Build and maintain positive company relations with legislative and executive policy makers and their staff. • Represent Sims Metal Management at hearings and meetings with California State Legislature, California Department of Toxic Substances Control, California Air Resources Board, and other various governmental agencies, business associations, and community organizations. Provided oral presentations and public comments as appropriate. • Build community relations with non-profits and neighborhood groups. Successful in starting and maintaining scholarship programs and business roundtable groups in various communities. • Responsible for addressing crises, proactively and reactively, to minimize impact to the business. • Prepare press releases, informational literature and represent Sims at news conferences and in other forms of media. • Create PR programs that highlight Sims commitment to its communities. • Develop and manage the community outreach budgets for all seven cities in Northern California and work with staff to maximize community outreach.
• Research land use issues and coordinate with Legal Department to provide company response.

GOLDEN GATE UNIVERSITY, San Francisco, CA
Adjunct Professor 2017
Teach graduate students in the area of Public Affairs. Classes include those on theory, research and evaluation, legal, ethical, and social foundations, crisis management, media strategies, public relations campaigns and strategies, public relations management, and international public relations.

Rx2 MARKETING COMMUNICATIONS, LLC, San Rafael, CA – PR and communications firm serving small businesses, non-profits and B2B media.

Principal 2009 – 2016
Worked with one of the most well-known B2B finance publications, CFO Publishing, to design and execute social media and PR strategies that met client objectives.
2 | P a g e J i l l R o d b y
• Developed and managed online social media channels for CFO Publishing (CFO magazine, CFO Conferences and CFO Research) effectively driving brand awareness, engagement and traffic to social media pages and website. • Achieved a strong, visible social media presence and developed concepts that engaged followers. Continuously monitored and measured results and identified top influencers to ensure the success of client programs. • Wrote press releases and pitched stories to national reporters and bloggers. Successful in placing stories in the Wall Street Journal, The Hill, and other key news outlets and blogs. • Worked with staff on award entries and was successful in obtaining several award nominations for client.

THE TOWN OF TIBURON, Tiburon, CA
Director of Marketing 2012 - 2013
Worked directly with the Town Manager and the Marketing Communications task force to develop and implement strategies that increased the number of visitors to the Town and its merchants.

THE MARIN SCHOOL, Sausalito, CA – Independent High School Director of Communications and Marketing 2010 – 2013
Developed a comprehensive marketing communications plan and implemented with the following activities:
• Helped develop new website; managed and developed content for the site. • Developed creative content and managed online social media channels including Facebook, Twitter, YouTube and Blogger.
• Created and placed advertising for print publications, direct mail, out-of-home and online venues. • Market research
• Wrote and distributed press releases and pitched stories to local media. • Produced and edited videos used for admissions, website and social media channels. • Created new ideas that built awareness for the school, including creating a QR code based scavenger hunt for potential new students.
• Created marketing materials for direct mail and promotional events using QR codes and specialized landing pages. • Measured success of all advertising and social media efforts; revising as necessary. • Produced a weekly e-newsletter via Constant Contact platform that was also integrated with Facebook. • Developed and managed the annual marketing budget.

UBM GLOBAL TRADE (COMMONWEALTH BUSINESS MEDIA), San Francisco, CA 2007 – 2009 Vice President Communications
Established the corporate communications department, developed and implemented the annual marketing communication plan. Was accountable for all corporate marketing initiatives in all domestic and international offices, with management, budgetary and operational oversight of the global communications and creative services teams. Served as a member of the Executive Leadership Team responsible for strategic planning and oversight. Managed an international communications team. • Restructured the Creative Services Department, developing internal workflow processes that resulted in higher quality production and project-based accountability.
• Established a comprehensive employee communications program including development of the company intranet, creation of a town hall meeting style video series featuring the CEO, and production of company wide newsletter that provided consistent messaging to all members of the organization. • Generated greater external recognition for the company by establishing a media relations program, a social responsibility program, “green” movement, and fostering participation in industry awards programs.

PORT OF SAN FRANCISCO, San Francisco, CA 1992 – 2007
Maritime Marketing Manager
Managed all aspects of marketing for Port’s maritime cargo industries including business development for all industrial maritime terminals. Helped promote the excursion and ferry business in the Northern waterfront. 3 | P a g e J i l l R o d b y
• Instrumental in attracting and capturing new break bulk and bulk cargo contracts, growing the Port of San Francisco’s diversity of cargo services.
• Developed and implemented marketing plans and campaigns including special events, press coverage, and creation of collateral marketing materials resulting in increased business opportunities for the Port. • Acted as liaison between the Port and the International Community, creating awareness of the Port’s facilities. • Organized industry based advocacy groups that strengthened the Port’s profile in San Francisco. • Advocated for the industry with city, state, and federal agencies and commissions.

EDUCATION
MS, Integrated Marketing Communications, Golden Gate University, San Francisco, CA, BS, Business Administration, Marketing, San Francisco States University, San Francisco, CA Certificate of Distinction, Marketing, University of California, Berkeley, CA Media Training at T.J. Walker Media, New York, NY

COMMUNITY INVOLVEMENT
City of San Rafael Planning Commission – 2023 - current Richmond- Community Air Monitoring Plan
Steering Committee Member 2019
Monterey Corridor Business Association – San Jose, CA
Chair and founder 2015 - 2025
Council of Industries – Richmond, CA
Board member 2018 – 2025
Richmond Chamber of Commerce – Richmond, CA
Board member 2019 - 2025
Institute of Scrap Recycling Industries, Inc. (ISRI)
National Chair – Metal Theft Task Force 2018 - 2022
West Coast Board Member 2016 - 2025
Seaport Industrial Association – Redwood City, CA
President 2018 - 2025
The Marin School – San Rafael, CA
Board of Trustees 2014 – 2019
San Mateo Sheriff Activities League
Board of Directors 2014 – 2021
Redwood City Education Foundation
Board of Directors 2015
Redwood City Chamber of Commerce
Leadership Program 2014/15
Port of San Francisco Maritime Commerce Advisory Committee Advisory member, 2009 – 2012
Chair of the marketing subcommittee 2011 - 2012
Big Brothers/Big Sisters of the North Bay
Board of Directors / Chair of PR & Marketing committee, 2009 – 2013 Big Sister 2010 - 2016
San Francisco State University
Business Advisory Board, 2007 – 2008
World Trade Club
4 | P a g e J i l l R o d b y
Board of Directors / Chair of Special Events Committee, 2004 – 2006 Membership and Marketing Committee, 1998 – 2003
Pacific Transportation Association:

Board of Directors 1995 – 2006
Chair 2001
President 2000
Women in Transportation (Women in Logistics) – San Francisco, CA President/Chairwoman, 1993 – 1997
Pacific Coast Coffee Association – San Francisco, CA
Board of Directors, Chair of the Transportation Committee, 1998 – 2000 Boards, Commissions & Committees Application
1 / 3
Q1
Contact Information / Información del contacto
First and Last Name / Nombre y Apellido Jack Salvemini
Address / Dirección
City / Ciudad San Rafael
State / estado CA
ZIP/Postal Code / Código postal 94903
Email Address / Dirección de correo electrónico
Phone Number / Número de teléfono
Q2
What district do you currently live in?¿En qué distrito vive actualmente?
District 4/Northern / Distrito 4/Norte
Q3
How long have you lived in San Rafael?
Over 50 years
Q4
Business Information
Company ItalFoods Inc
Address 205 Shaw Road
City/Town South San Francisco
ZIP/Postal Code 94080
#132

COMPLETE
Collector: Web Link 1 (Web Link)
Started: Tuesday, September 23, 2025 11:33:55 PM
Last Modified: Wednesday, September 24, 2025 12:47:14 AM Time Spent: 01:13:18
IP Address: 107.136.206.176

Page 1 ends

District 4
-
Boards, Commissions & Committees Application
2 / 3
Q5
How did you hear about this vacant position?
Friend,
Other (please specify):

Matt Samson and Rachel Kertz
Q6
What Board would you like to apply to?¿A cuál te gustaría aplicar?
Planning Commission
Q18
Do you participate in any civic activities? If so, what are they? Not currently
Q19
List any civic organizations of which you are a member:

Marin Rod and Gun Club
Marin Italian Athletic Club
Q20
Education:

High School diploma
Q21
Why are you interested in serving on a board or commission? I’m always looking at ways of helping my community
Q22
Describe possible areas in which you may have a conflict of interest with the City:

I don’t foresee any
Q23
Upload your resume.

Jack%20Salvemini%20Resume%202025%20copy.pdf (100.2KB)

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Jack Salvemini
San Rafael, CA 94903
Sales and Sales Management Professional
Results-driven sales professional with excellent personal skills including leadership, sales, administration, coaching, presentation and relationship building skills that drives a successful track record by meeting sales goals and developing strategies. Strong expertise in the sale of luxury goods.

Core Competencies and Skills include:

Consultative and Solution Selling · Procurement and Negotiation · Sales and Marketing Plan Development/Execution · Sales Force Development and Management · Strategic & Tactical Forecasting and Planning · Integrity & Professional Credibility · Problem Solving · Innovative and Creative
Professional Experience
ItalFoods, Inc.

Distributor of specialty products from the world over. Territory includes Marin, Sonoma and the Napa Valley.

Sales Representative 2011-present
• Tripled sales in Year 1from $900,000 to over $3,000,000 • Exceeded sales quota’s every year
• Grew territory by adding new customers and increasing sales within existing customers Global Sales and Marketing
Western Regional Sales Director 2010
Importer of cheeses from countries throughout Europe, selling to large distributors (Sysco, US Foodservice, Tony’s Fine Foods, DPI and Unified Grocers) and directly to large retailers and foodservice customers (Costco, Trader Joes and Pasta Pomodoro). Brokered our own products through our distributors to retailers such as Savemart, Albertsons, Whole Foods and King Soopers.

California Shower Door Company 2006-2009
Account Executive
Designed, consulted, measured and sold shower enclosures for a shower door manufacturer in San Francisco.

Projects varied from small single units to large scale multi-unit buildings (WebCor, Swinerton, Plath, Mayta & Jensen, Angotti & Reilly and Mueller Nichols)
• In first 6 months set three new weekly sales records in the companies 70 year history • In 1 year assisted six times to break monthly sales records • Achieved annual sales volume of $850k by soliciting new business through referrals, networking and coldcalling in greater San Francisco area Marin Cheese Company
Sales Manager/Account Executive 1999-2006
Importer and distributor of fine cheeses and foods to specialty stores, groceries and restaurants in the Bay Area.

Responsible for training and managing sales team as well as key accounts. Negotiated marketing and pricing strategies with key accounts.
• Led team to over 8 million dollars in annual sales
• Personally responsible for over 1.5 million dollars annually • Set monthly ads & promotions for single & multiple store chains (i.e. Whole Foods, Andronico’s Markets, Mollie Stones, Beverages and More…, United Markets, Woodlands Markets and Key Markets) • Planned & facilitated monthly sales meetings to educate & motivate sales representatives • Responsible for short and long term business results of over 500 sku's • Accomplished goals while improving distributor, industry and consumer relationships and increasing brand equity and profitability
Route Salesperson/Category Manager 1985-1999
• Over 20 years as Category Manager (ordered product, suggested retail, merchandised product, set promotions, & introduced new products)
• Managed between 75 to 120 customers: 95% of which were seen every week • Met or exceeded sales quotas every year while in sales & management • Retained and grew accounts 15% – 20% yearly in all areas of the Bay Area • Maintained a large variety of customers from national chains & Bay Area gourmet specialty stores to local corner grocery stores
• Served on Board of Directors for Northern California Deli Council Education
Santa Barbara City College-left to assume a leadership role in family business.

Community Engagement
• Board Member of the Terra Linda Orcas Swim Team-6 years • The Voice for the Terra Linda Orcas Swim team- 6 years • Member of the Marin County Fishing Advisory Committee- 1 year • Coached Soccer in the former Dixie Soccer League- 4 seasons Minutes Subject to Approval at the October 20, 2025 Meeting

MINUTES
SAN RAFAEL CITY COUNCIL - MONDAY, OCTOBER 6, 2025
This meeting will be held in-person. This meeting is being streamed to YouTube at www.youtube.com/cityofsanrafael.

If you experience technical difficulties during the meeting, please contact [email protected].

SPECIAL MEETING AT 4:00 P.M.

San Rafael City Hall, Third Floor Conference Room
1400 Fifth Avenue, San Rafael, CA 94901
Watch Online:

Watch on Webinar: https://tinyurl.com/spcc-2025-10-06
Listen by phone: (669) 900-9128
ID: 829-1614-4737#

Present: Vice Mayor Bushey (Left the room at 5:03 p.m., returned 5:05 p.m.) Councilmember Hill
Councilmember Kertz
Mayor Kate

Absent: Councilmember Llorens Gulati
Also Present: City Manager Cristine Alilovich
City Clerk Lindsay Lara

SPECIAL MEETING

1. Special Meeting:
a. Boards, Commissions, and Committees Interviews
Interview Applicants and Make Appointments to the Board of Library Trustees and the Fire Commission to the End of October 2029 (CC)
The City Council interviewed the following applicants for the Board of Library Trustees:

Alexander Vahdat, Michael Polk and Caroline Doyle.

Vice Mayor Bushey moved, and Councilmember Kertz seconded to reappoint Alexander Vahdat and to appoint Michael Polk to the Board of Library Trustees to the end of October 2029.

AYES: Councilmembers: Bushey, Hill, Kertz & Mayor Kate
NOES: Councilmembers: None
ABSENT: Councilmembers: Llorens Gulati
2 The City Council interviewed the following applicants for the Fire Commission: Donna McCusker, Kenneth Johnson and Robert Mittelstaedt.

Councilmember Hill moved, and Councilmember Kertz seconded to reappoint Donna McCusker and Kenneth Johnson to the Fire Commission to the end of October 2029.

AYES: Councilmembers: Bushey, Hill, Kertz & Mayor Kate
NOES: Councilmembers: None
ABSENT: Councilmembers: Llorens Gulati
Mayor Kate adjourned the meeting to Closed Session at 5:07 p.m.

REGULAR MEETING AT 6:00 P.M.

San Rafael City Hall, Council Chambers
1400 Fifth Avenue, San Rafael, CA 94901
Watch Online:

Watch on Webinar: https://tinyurl.com/city-council-1
Watch on YouTube: www.youtube.com/cityofsanrafael
Listen by phone: (669) 444-9171
ID: 863-4489-1398#

Present: Vice Mayor Bushey
Councilmember Hill
Councilmember Kertz
Mayor Kate

Absent: Councilmember Llorens Gulati
Also Present: City Manager Cristine Alilovich
City Attorney Robert Epstein
City Clerk Lindsay Lara
Mayor Kate called the meeting to order at 6:05 p.m. and invited City Clerk Lindsay Lara to call the roll. Councilmember Llorens Gulati was absent.

City Attorney Robert Epstein announced that no reportable action was taken in Closed Session; however, the second case was continued following the adjournment of the City Council meeting.

Mayor Kate provided opening remarks, which included gratitude to City Staff, an announcement of Walter Gonzalez named as Employee of the Quarter for the 2nd Quarter, how the Federal Government shutdown affects San Rafael, and a land acknowledgment.

City Clerk Lindsay Lara informed the community that the in-person meeting would be recorded and streamed live to YouTube and through Zoom. She noted the two-minute timer for public comment and closed captioning on Zoom.

OPEN SESSION – THIRD FLOOR CONFERENCE ROOM – 5:00 PM

2. Mayor Kate announced Closed Session items.

CLOSED SESSION – THIRD FLOOR CONFERENCE ROOM – 5:00 PM

3. Closed Session:
3 a. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION pursuant to Government Code Section 54956.9(d)(2) (2 potential cases) CITY MANAGER AND COUNCILMEMBER REPORTS:
(including AB 1234 Reports on Meetings and Conferences Attended at City Expense)

4. City Manager and Councilmember Reports:

City Manager Cristine Alilovich provided the following announcements and updates:
• Downtown Library Grand Reopening and appreciation to Staff • Fire Prevention Week
• Fire at 32 Woodland Avenue today
• Homelessness and Housing Subcommittee meeting to be held October 21 at 11 a.m. at City Hall (in the large upstairs conference room)
• Police Advisory and Accountability Committee meeting to be held October 15 at 5:30 p.m. at City Hall (in Chambers)
• Pickleweed Park Ribbon Cutting & Movies in the Park to be held October 10 starting at 5 p.m.
• West End Block Party to be held October 10 from 6-9 p.m. downtown (from F to G Streets)
• Public Safety Center Open House (across from City Hall) to be held October 11from 10- 1 p.m.
• Mill Valley Film Festival is ongoing, October 2-12
• Halloween & Seasonal Community Events
o Costume Swap at Pickleweed Park to be held October 14 from 4–6 p.m. o Floating Pumpkin Patch at Terra Linda Pool to be held October 18from 1–3 p.m. o Treat Walk at B Street Community Center to be held October 23 from 4–6 p.m. o Trick-Or-Treat on Fourth Street hosted by the Downtown BID to be held October 25 from 1-3 p.m.

City Councilmember Reports:
• Vice Mayor Bushey reported on the library reopening, Porchfest, a San Rafael Sanitation District board meeting, the San Rafael High School Hall of Honor celebration and Marin Sanitary Customer Appreciation Day. • Councilmember Kertz reported on the library ribbon cutting, the Marin Senior Fair, a Marin Wildfire Prevention Authority board meeting, the Marin Center for Independent Living’s new Executive Director Ted Jackson, Porchfest, a Marin County Council of Mayors and Councilmembers (MCCMC) Legislative and General meeting, the Landfill Harmonic Band at Latino Chamber of Commerce, the Spirit of Marin Awards, the Badge Pinning Ceremony, a Sustainable San Rafael event honoring Bill Carney, the Canal Alliance Community Fair, and the Mill Valley Film Festival opening night. • Councilmember Hill reported on Porchfest and expressed appreciation for the volunteers, a MCCMC meeting, the Fire Department’s badge pinning and awards ceremony and the Sustainable San Rafael event.
• Mayor Kate reported on Sonoma Marin Area Rail Transit (SMART), Transportation Authority of Marin (TAM), the Walk and Roll to school event, a Street Smarts campaign and the Marin Gun Safety Collaborative.

Mayor Kate invited public comment.

Speaker: Al Vetere
4 CONSENT CALENDAR:

Mayor Kate requested item 5.b be removed from the Consent Calendar for comments.

Mayor Kate invited public comment on the remainder of the Consent Calendar.

Speaker: Al Vetere
Vice Mayor Bushey moved and Councilmember Kertz seconded to approve the remainder of the Consent Calendar.

AYES: Councilmembers: Bushey, Hill, Kertz & Mayor Kate
NOES: Councilmembers: None
ABSENT: Councilmembers: Llorens Gulati
Item 5.b
Director of Community and Economic Development Director Micah Hinkle presented the Staff Report for item 5.b.

Staff responded to questions from the City Council.

Mayor Kate invited public comment.

Speakers: Don Dickenson, Craig Fenech, Ron Clyman, Sara Sonnet, Michael Poryes, Name Withheld, Chris Weiker, Tim Blair, Gary Ragghianti
Staff responded to questions raised during public comment.

City Councilmembers provided comments.

Vice Mayor Bushey moved and Councilmember Hill seconded to approve item 5.b.

AYES: Councilmembers: Bushey, Hill, Kertz & Mayor Kate
NOES: Councilmembers: None
ABSENT: Councilmembers: Llorens Gulati
Adopted Resolution 15464

5. Consent Calendar Items:
a. Approval of Minutes
Approve Minutes of the Regular City Council Meeting of September 15, 2025 (CC) Approved minutes as submitted
b. Agreement for Environmental Consulting Services for the Dominican Residential Development Project and Associated Supplemental Fiscal Year 2025-2026 Budget Appropriation Resolution Authorizing the City Manager to (1) Execute a Professional Services Agreement with Environmental Science Associates (ESA) In an Amount Not to Exceed $675,221 for Environmental Consulting Services for the Dominican Residential Development Project (PLAN23-081) Located at Assessor’s Parcel Number (APN) 015-163-03 and (2) Appropriate Supplemental Fiscal Year (FY) 2025-2026 Budget Appropriations Totaling $675,221 (CED)
5 Adopted Resolution 15464
c. Replacement of Fire Hoses and Nozzles
Resolution Authorizing the City Manager to Execute Purchase Orders for Firefighting Hoses from L.N. Curtis & Sons, Inc., In an Amount Not to Exceed $82,506, and for Hoses and Nozzles from Allstar Fire Equipment Inc., In an Amount Not to Exceed $152,718 (FD) Adopted Resolution 15460
d. Wireless Access Point Upgrade
Resolution Authorizing the City Manager to Execute a Purchase Order for the Replacement of Wireless Access Points, In an Amount Not to Exceed $128,299 (DS) Adopted Resolution 15461
e. Information Technology Services Agreement Renewal
Resolution Authorizing the City Manager to Execute a General Service Agreement with Xantrion, Inc., for Information Technology Services from November 1, 2025, through October 31, 2026, In an Amount Not to Exceed $1,207,200 (DS) Adopted Resolution 15462
f. Cybersecurity Awareness Month
Proclamation in Recognition of Support of Cybersecurity Awareness Month (DS) Received and filed
g. Measure C – Wildfire Prevention Fund
Resolution Authorizing a Fiscal Year (FY) 2025-26 Supplemental Budget Appropriation from Measure C, Wildfire Prevention Fund (242) Fund Balance In the Amount of $1,108,319 to Support Ongoing Wildfire Prevention Efforts (Fin) Adopted Resolution 15463

SPECIAL PRESENTATIONS

6. Special Presentations
Mayor Kate invited public comment; however, there was none. a. Presentation of Proclamation in Recognition of Fire Prevention Week 2025 (FD) Mayor Kate presented the proclamation and Fire Chief Abraham Roman provided comments.

OTHER AGENDA ITEMS

7. Other Agenda Items
a. Capital Project Management Services Contract for Albert Park Library & Community Center and Measure P Project Update
Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Griffin Structures for Albert Park Library & Community Center Capital Project Management Services, In an Amount Not to Exceed $350,000 in FY 2025-26; And Subsequent Amendments Based on Each Fiscal Year’s Appropriation for a Total Contract Amount Not to Exceed $4,440,606 Through Project Completion; Measure P Project Update (CM)
Assistant City Manager John Stefanski presented the Staff Report and introduced Gary 6 Chubb, Griffin Structures who provided comments.

Staff responded to questions from the City Council.

Mayor Kate invited public comment; however, there was none.

City Councilmembers provided comments.

Vice Mayor Bushey moved and Councilmember Hill seconded to adopt the Resolution authorizing the City Manager to execute a Professional Services Agreement with Griffin Structures for Albert Park Library & Community Center capital project management services, In an amount not to exceed $350,000 in FY 2025-26; and subsequent amendments based on each fiscal year’s appropriation for a total contract amount not to exceed $4,440,606 through project completion; Measure P project update.

AYES: Councilmembers: Bushey, Hill, Kertz & Mayor Kate
NOES: Councilmembers: None
ABSENT: Councilmembers: Llorens Gulati
Adopted Resolution 15465
b. Wildfire Prevention Efforts in San Rafael from 2019-2025 Informational Report on the 38-Point Wildfire Prevention and Protection Action Plan (FD) Wildfire Mitigation Program Manager Kate Anderson and Deputy Director of Emergency Management Quinn Gardner presented the Staff Report.

Staff responded to questions from the City Council.

Mayor Kate invited public comment.

Speakers: Salamah, Sherna Deamer, Montecito Area Residents’ Association, Belle Cole Staff responded to questions raised during public comment.

City Councilmembers provided comments.

Councilmember Kertz moved and Vice Mayor Bushey seconded to accept the report and proposed revision.

AYES: Councilmembers: Bushey, Hill, Kertz & Mayor Kate
NOES: Councilmembers: None
ABSENT: Councilmembers: Llorens Gulati
Accepted report and proposed revision

OPEN TIME FOR PUBLIC EXPRESSION
• Steve Danaher addressed the City Council regarding crime at 7-Eleven on B Street. • Sergio Barajas, Carpenters Union Local 35, addressed the City Council regarding labor standards for upcoming projects in San Rafael.
• Tammy Edmonson, MVFREE, addressed the City Council regarding the Police Advisory and 7 Accountability Committee.
• Ed Rusky, MVFREE, addressed the City Council regarding the Police Advisory and Accountability Committee.

ADJOURNMENT:

Mayor Kate adjourned the meeting at 8:16 p.m.
__________________________
LINDSAY LARA, City Clerk
APPROVED THIS _____DAY OF____________, 2025
_____________________________________
KATE COLIN, Mayor
____________________________________________________________________________________

FOR CITY CLERK ONLY
Council Meeting: _______________________
Disposition: ___________________________
Agenda Item No: 5.b
Meeting Date: October 20, 2025

SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: City Manager’s Office
Prepared by: Angela Robinson Piñon
Assistant City Manager
City Manager Approval: ______________
TOPIC: REVISED CITY STAFF APPOINTMENTS TO JOINT POWERS AUTHORITIES AND

COMMITTEES
SUBJECT: APPROVE THE APPOINTMENT OF REPRESENTATIVES TO THE MARIN COUNTY

HAZARDOUS AND SOLID WASTE JOINT POWERS AUTHORITY (ZERO WASTE

MARIN), MARIN EMERGENCY RADIO AUTHORITY (MERA), THE MARIN WILDFIRE

PREVENTION AUTHORITY OPERATIONS COMMITTEE (MWPA), AND THE MARIN

GENERAL SERVICES AUTHORITY (MGSA)
RECOMMENDATION:

Staff recommends that the City Council approve the appointment of representatives to the Marin County Hazardous and Solid Waste Joint Powers Authority (Zero Waste Marin) Board and Executive Committee, the Marin Emergency Radio Authority (MERA) Governing Board, the Marin Wildfire Prevention Authority Operations Committee (MWPA), and the Marin General Services Authority (MGSA) Board of Directors.

BACKGROUND/ANALYSIS:

City staff serve on regional boards representing the City’s interests and ensuring the City has a voice in regional decision-making. These appointments may be reviewed and updated periodically to reflect changes in staff assignments. These appointments were previously revised at the December 16, 2024, City Council meeting. At this time, staff is recommending updates to the City’s appointments to the Marin County Hazardous and Solid Waste Joint Powers Authority (Zero Waste Marin) Board and Executive Committee, the Marin Emergency Radio Authority (MERA) Governing Board, the Marin Wildfire Prevention Authority Operations Committee, and the Marin General Services Authority (MGSA) Board of Directors. Staff recommends that the City Council continue to appoint alternate members to serve as the City’s representative at meetings for which the primary representative is not available. The proposed appointments are provided in Attachment 1 to this staff report.

These proposed changes will enable City staff to provide representation in areas they oversee or have subject matter expertise, ensuring the City’s voice is present in relevant discussions and decisions. These changes affect staff appointments only; the appointments of City Councilmembers are not affected by this action.

SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
FISCAL IMPACT:

There is no fiscal impact associated with this item.

RECOMMENDED ACTION:

ATTACHMENT:

1. Proposed Changes to Marin County Hazardous and Solid Waste Joint Powers Authority (Zero Waste Marin) Board and Executive Committee, the Marin Emergency Radio Authority (MERA) Governing Board, the Marin Wildfire Prevention Authority Operations Committee (MWPA), and the Marin General Services Authority (MGSA) Board of Directors.

Proposed Appointments
Board Name Current Appointments Proposed Changes
(Redline)
Marin County Hazardous and
Solid Waste Joint Powers
Authority Board and
Executive Committee
Cristine Alilovich
John Stefanski (Alt)
Cristine Alilovich
John Stefanski (Alt)
Angela Robinson Piñon
Cory Bytof (Alt)
Marin Emergency Radio
Authority (MERA) Governing
Board
Dave Spiller
Glenn McElderry (Alt)
Robert Sinnott (Alt)
Dave Spiller
Glenn McElderry (Alt)
Robert Sinnott (Alt)
Roy Leon
David Spiller (Alt)
Robert Sinnott (Alt)
Marin General Services
Authority
Cristine Alilovich
Angela Robinson Piñon (Alt)
Cristine Alilovich
Angela Robinson Piñon (Alt)
John Stefanski (Alt)
Marin Wildfire Prevention
Authority, Operations
Committee
John Stefanski John Stefanski
Abraham Roman
Angela Robinson Piñon (Alt)
____________________________________________________________________________________

FOR CITY CLERK ONLY
Council Meeting:

Disposition:

Agenda Item No: 5.c
Meeting Date: October 20, 2025

SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Library and Recreation
Prepared by: Craig Veramay, Assistant Library
& Recreation Director, and
Gabriela Farias, Senior Recreation Supervisor
City Manager Approval: ______________
TOPIC: CALIFORNIA STATE PRESCHOOL PROGRAM CONTINUED FUNDING APPLICATION AND RENEWAL OF CONTRACT FOR FISCAL YEAR 2026-27 SUBJECT: RESOLUTION AUTHORIZING THE CITY OF SAN RAFAEL TO APPLY FOR

CONTINUED FUNDING AND RENEWAL OF CALIFORNIA STATE PRESCHOOL

PROGRAM CONTRACT WITH THE CALIFORNIA DEPARTMENT OF EDUCATION

AND DESIGNATING AUTHORIZED REPRESENTATIVES AS SIGNATORIES FOR

RELATED CONTRACT DOCUMENTS
RECOMMENDATION:

Staff recommends that the City Council adopt a resolution authorizing:

1. The City of San Rafael to submit the Continued Funding Application (CFA) to the California Department of Education (CDE) to renew an existing contract to provide California State Preschool Program (CSPP) services for Fiscal Year 2026-27; and

2. The City Manager to designate the Library and Recreation Director, Assistant Library and Recreation Director, and Senior Recreation Supervisor for Childcare Programs as authorized representatives of the City to sign the CFA and all related contract documents for Fiscal Year 2026-27.

BACKGROUND:

Assembly Bill 2759 (Chapter 308, Statutes of 2008) created the California State Preschool Program (CSPP). This program consolidated the funding for preschool, pre-kindergarten, family literacy, and general childcare center-based programs serving eligible three- and four-year-old children to create the CSPP. The City of San Rafael has operated the Pickleweed Preschool Program, which is located at 40 Canal Street adjacent to the Boro Community Center and Pickleweed Park, since 1997. The Pickleweed Preschool program is a 100% subsidized program that serves 68 income-eligible children and families by providing part-day preschool programs that include a core class curriculum that is developmentally, SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
culturally, and linguistically appropriate for the children served. The program also provides meals and snacks to children, parent education, referrals to health and social services for families, and staff development opportunities to employees. The City of San Rafael administers this program, and partners with other local agencies, colleges, community-action agencies, and private nonprofit agencies to provide supplemental services.

Pickleweed Preschool relies on the renewal of the CSPP contract as a primary source of funding to provide these services. The preschool is designed to facilitate the transition to kindergarten for threeyear-old and four-year-old children. Each child is given the opportunity to prepare and develop at their own pace under the supervision and care of City childcare staff. Each year, the program establishes goals for each child to build a foundation of skills needed to succeed in their future schooling and society.

The City Council previously approved CSPP grant funding for the Pickleweed Preschool at its October 21, 2024 meeting.

ANALYSIS:

The City of San Rafael has had an existing agreement with the California Department of Education (CDE) to operate the Pickleweed Preschool as a CSPP contractor since 1997. Contractors holding a current CSPP contract who wish to be considered for continued funding for Fiscal Year (FY) 2026-27 must complete a Continuation of Funding Application (CFA). Contractors who apply for and are approved for continued funding do not need to sign a contract with the California Department of Education to provide CSPP services for FY 2026–27. Contracts will be automatically renewed in accordance with all applicable federal and state laws and contract terms and conditions.

By authorizing the CFA, the City is indicating that it wishes to automatically renew its contract for FY 2026–27 and accepts all the terms and conditions of the 2026–27 CSPP contract, which will be provided to the City no later than June 1, 2026. Contractors have no vested right to a subsequent contract.

Completion of this CFA does not guarantee a renewal of funding. If the CDE determines our agency will not be renewed for a subsequent contract year, we will be notified in writing no later than April 7, 2026, pursuant to the California Code of Regulations, Title 5 (5 CCR) Section 17828.

City staff recommend authorizing the CFA and renewing our CSPP contract to continue providing this incredibly valuable program. This funding is essential for the City to continue providing preschool services at Pickleweed Preschool.

Historically, the CSPP contract award has not covered all expenses associated with operating Pickleweed Preschool. Annually, the California Department of Education establishes Maximum Reimbursable Amounts (MRA) for contractors based on the number of children enrolled in the program, federal and state laws, and the Contract Terms and Conditions. For FY 2026-27, the Maximum Reimbursable Amount for the City is $574,809, representing 81.5% of the expected operating expenses of the program for FY 2026-27. This represents a $44,283 increase in funding from FY 2025-26, when the City received $530,526, which covered 77% of operating expenses. In FY 2024-25, CDE provided $466,229 of funding.

In addition to CSPP funding, in recent years CDE has also provided the City with supplemental one-time ‘Cost of Care’ disbursements outside the CSPP contract. However, CDE hasn’t confirmed whether onetime Cost of Care disbursements will be available in FY 2026-27. In addition to CSPP funding, the City has also received Marin Childcare Council Safety Net grant funds and Community Development Block Grant funding supporting this program.

SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
Despite forecasting a budget shortfall within the Pickleweed Preschool Fund (Fund 260) the last three years, the City has received sufficient funding through the combination of CSPP, Cost of Care disbursements, and other grant funding, to cover all operating expenses annually. Staff expect a similar outcome in FY 2026-27; however, the City has sufficient Fund Balance in Fund 260 to support operations during FY 2026-27 in the event of a shortfall. City staff continue to actively pursue additional funding sources to supplement the CSPP grant and other funding.

FISCAL IMPACT: The following table provides a summary of the projected revenue sources supporting the Pickleweed Preschool Program budget in FY 2026-27:

Pickleweed Preschool (Fund 260) Program Budget
Revenue Sources: FY26-27
(projected)
California Department of Education State Preschool Program (CSPP) $574,809 Marin Child Care Council Safety Net Grant $16,000
Community Development Block Grant (CDBG) $19,397
Use of Available Fund Balance $94,618
Total Revenue & Available Fund Balance $704,824
Expenditures:

Personnel $650,784
Non-Personnel $54,040
Total Expenditures: $704,824
OPTIONS:

The City Council has the following options to consider on this matter:

1. Adopt the resolution as proposed to authorize the City to apply for continued funding and renewal of our agreement with the California Department of Education as a CSPP contractor for Fiscal Year 2026-27.

2. Do not adopt the resolution, resulting in the City declining the opportunity to receive a grant from the California Department of Education.

RECOMMENDED ACTION:

Staff recommends that the City Council adopt a resolution authorizing:

ATTACHMENTS:

1. Resolution
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 4

2. Continued Funding Application Fiscal Year 2026-27

RESOLUTION AUTHORIZING CONTINUED FUNDING APPLICATION
This resolution is adopted to certify approval of the Governing Board to submit the Continued Funding Application (CFA) to the California Department of Education (CDE). If the CFA is approved by the CDE, the agency’s current California State Preschool Program contract and Prekindergarten and Family Literacy Support contract, if applicable, will be automatically renewed for fiscal year (FY) 2026–27. This resolution further authorizes the designated representative(s) below to sign the CFA and all related FY 2026–27 contract documents.

RESOLUTION
BE IT RESOLVED that the Governing Board of the City of San Rafael authorizes the person/s listed below to sign the FY 2026–27 CFA and all related contract documents for the Governing Board.

NAME/S OF AUTHORIZED REPRESENTATIVE/S TITLE/S
Catherine Quffa Library and Recreation Director
Craig Veramay Assistant Library and
Recreation Director
Gabriela Farias Senior Recreation Supervisor
PASSED AND ADOPTED THIS DATE, October 20, 2025, by the Governing Board of the City of San Rafael of Marin County, in the State of California.

I, Lindsay Lara, Clerk of the Governing Board, certify that the foregoing is a full, true, and correct copy of a resolution adopted by the said Board at a meeting thereof held at a regular public place of meeting and the resolution is on file in the office of said Board. (Clerk's Signature) (Date)
California Department of Education
Fiscal Year 2026–27
California Department of Education EED-3704
Early Education Division CFA FY 2026–27

Page 1 ends

Fiscal Year 2026–27 Continued Funding Application
DUE DATE: 5:00p.m. November 14, 2025
Contractors holding a current California State Preschool Program (CSPP) contract, and if applicable a Prekindergarten and Family Literacy Support (CPKS) contract, who wish to be considered for continued funding, for fiscal year (FY) 2026–27 must complete this application for continued funding. The FY 2026–27 CFA Overview and Instructions may be accessed on the CFA web page. Contractors are strongly encouraged to review the CFA Overview and Instructions before and after completion of the CFA and associated documents to confirm that the application and forms submitted for their agency have been completed in accordance with all applicable instructions.

Contractors who apply for and are approved for continued funding do not need to sign a contract with the California Department of Education (CDE) to provide CSPP and CPKS services for FY 2026–27. Contracts will be automatically renewed in accordance with all applicable federal and state laws and contract terms and conditions (CT&C). By signing this CFA, the contractor is indicating that it wishes to automatically renew its contract(s) for FY 2026–27 and accepts all of the terms and conditions of the 2026–27 CSPP contract, and if applicable the 2026–27 CPKS contract, which will be provided to the contractor no later than June 1, 2026.

Upon completion of this CFA, the CDE will review the application and may contact your agency seeking additional information. If the CFA is returned to the CDE in a timely manner but is not fully and accurately completed, funding for FY 2026–27, if approved, may be delayed.

Please also note that contractors have no vested right to a subsequent contract. Completion of this CFA does not guarantee a renewal of funding. If the CDE determines your agency will not be renewed for a subsequent contract year, you will be notified in writing no later than April 7, 2026, pursuant to the California Code of Regulations, Title 5 (5 CCR) Section 17828.

Contractors that wish to reject the terms of the FY 2026–27 CSPP and/or CPKS contract must provide the CDE with written notice that the terms of the contract(s) are rejected by emailing [email protected] on or before June 30, 2026. The email should come from the Executive Director/Superintendent of the contracting entity or their authorized representative and state that the terms of the FY 2026–27 CSPP and, as applicable, the CPKS contract are rejected. Contractors providing such notice to the CDE of the rejection of the terms of the contract will not have contract(s) in effect for FY 2026–27.

Contractors cannot reject their CSPP contract and still receive funding under a CPKS contract since CPKS funding is tied to having a CSPP contract. If no notice of rejection is sent to the CDE and the CFA is approved, the contract will be automatically renewed, and no further action will be required from the contractor.

If a contractor wishes to terminate the contract for any reason during the FY 2026–27 contract term, the contractor shall notify the CDE of its intent to terminate the contract at least 90 calendar days in advance of contract termination and shall follow 5 CCR 17795.

If you have any questions regarding the CFA, please contact [email protected].

California Department of Education EED-3704
Early Education Division CFA FY 2026–27

Page 2 ends

Section I – Contractor Information
Contractor Legal Name: City of San Rafael
Contractor “Doing Business As” (DBA) Name:

Vendor Number: 2193
Headquartered County: Marin
Legal Business Address: 1400 Fifth Avenue, San Rafael, 94901 Mailing Address (if different from above): 618 B Street, San Rafael, CA 94901 Executive Director Name: Cristine Alilovich
Executive Director Telephone: (415)485-3384
Executive Director Email Address: [email protected] To update Contractor Information above, log in to the Child Development Management Information System (CDMIS) and follow these instructions: Update Agency Information.

Section II – Contract and Program Type
Contractor agrees to continue to administer the following programs with funds provided by the California Department of Education (CDE) for Fiscal Year 2026–27.

Contract Type(s): CSPP
Program Type(s): Part-Day/Part-Year
Minimum Days of Operation (MDO): 175
Subcontractor(s): No
License Exemption: No
To request a change to Program Type(s), MDO, or other programmatic details, download and complete the Program Narrative Change form and return it with this CFA.

Subcontractors and License Exemption must be renewed annually, if applicable.

EED-3704
CFA FY 2026–27
California Department of Education
Early Education Division

Page 3 ends

Section III – Contractor Certification
Under penalty of perjury, I certify the following statements as true and correct to the best of my knowledge:
 I have read and understand the staffing requirements for Program Director, Site Supervisor, and Teacher. All staff employed by the contractor for the provision of preschool services are fully qualified for their respective positions. The exception to this certification is a person employed as Program Director or Site Supervisor who possesses a current Staffing Qualifications Waiver approved by the Early Education Division.  I am authorized by the contractor’s Board of Directors or other governing authority to execute this CFA, signifying their intent to automatically renew the current CSPP contract, and CPKS contract if applicable, for FY 2026–27, under new terms and conditions to be established by the CDE, unless rejected in writing prior to the effective date of the new contract(s) on June 30, 2026.
 On behalf of the contractor and its governing authority, I understand that some information requested in this CFA is intended for use by CDE auditors in connection with future audit work and performance reviews and may not be used, reviewed, or considered by the CDE until after the contract has expired, if ever. Therefore, the contractor further understands that the information (and any underlying transactions) disclosed by this CFA shall not be considered properly noticed to the CDE, nor approved, accepted, or authorized by the CDE, even if the contractor’s request for continued funding by the CDE is subsequently approved.
 The governing board members or persons with governing authority have been trained in understanding conflict of interest requirements associated with their positions on the board and have reported all known conflicts of interest.
 As the signer of this CFA, I have supervisory authority over the CSPP and have knowledge of the information provided in this CFA. I am familiar with and will ensure that the contractor complies with all applicable program statutes and regulations in effect for FY 2026–27, including but not limited to:
o Subcontracting requirements, including competitive bidding, CDE approval, and audit requirements in 5 CCR. I certify that any contractual arrangement(s) with subcontractors are made in adherence to the required subcontract provisions contained in the California Education Code (EC), 5 CCR, and the CT&C. As the contractor, it is my responsibility to monitor the performance of the subcontractor to ensure services are provided appropriately through the entire contract term and that the contractor is ultimately responsible for the actions of any subcontractor. o Prohibitions on conflicts of interests, including (i) the assurances required to establish that transactions with officers, directors and other related party transactions are conducted at arm’s length, and (ii) employment limitations stated in EC. o Cost reimbursement requirements, including reimbursable and non-reimbursable costs, documentation requirements, the provisions for determining the reimbursable amount EED-3704
CFA FY 2026–27
California Department of Education
Early Education Division

Page 4 ends

and other provisions in 5 CCR, and accounting and reporting requirements in 5 CCR. o Operational and programmatic requirements.
o Personnel requirements as stipulated in EC 5 CCR, and the CT&C.  As the authorized representative of the CSPP contractor named in this application, I certify that:
o I have reviewed all information for my agency and, to the best of my knowledge, the information on the CDMIS website reflects accurate information for my agency as of the date this certification is signed.
o I understand my obligation as a CSPP contractor to ensure the accuracy of information in CDMIS on an ongoing basis and will update the information in CDMIS as needed throughout the contract period.

By signing this CFA, the contractor is indicating that it wishes to automatically renew the current contract for FY 2026–27 and, if approved, is willing to, and does accept, all terms and conditions of the CSPP contract, which will be provided to the contractor no later than June 1, 2026.

The contractor may reject the FY 2026–27 contract by providing the CDE with a written notice of rejection no later than June 30, 2026. Contractors that wish to reject the terms of the FY 2026–27 contract must provide written notice that the terms of the contract are rejected by emailing [email protected] on or before June 30, 2026.

The email should come from the Executive Director/Superintendent of the contracting entity or their authorized representative and state that the terms of the FY 2026–27 CSPP contract, and CPKS contract if applicable, are rejected. Contractors providing such notice to the CDE of the rejection of the terms of the contract(s) will not have a contract(s) in effect for FY 2026–27. I understand that failure to timely reject the terms of the contract means that the contract may be automatically renewed for FY 2026–27 starting on July 1, 2026.

As the authorized representative of the contractor named in this application, I certify that I have reviewed all the information provided in this application, and in all accompanying forms, and I hereby attest that the information provided is true and correct to the best of my knowledge as of the date this certification is signed.

Printed Name of the Contractor’s
Authorized Representative:

Title of the Contractor’s Authorized
Representative:

Signature of the Contractor's
Authorized Representative:

Date of Signature:

California Department of Education
Early Education Division
EED-3704
CFA FY 2026–27

Page 5 ends

Required Attachments Public Agency Non-Public Agency Check if Included
CSPP Program Calendar(s)
(EED 9730) Yes Yes ☐
California Civil Rights Laws
Certification (CO-005) Yes Yes ☐
Contractor Certification
Clauses (CCC) Yes Yes ☐
Federal Certification (CO.8) Yes Yes ☐
CDMIS Agency Information
Certification Yes Yes ☐
State of California, Payee
Data Record (STD. 204) No Yes ☐
Payee Data Record
Supplement (STD. 205) No
Required only if
payment address
differs from mailing
address on STD.
204
☐
Secretary of State
certification or search results No Yes ☐
Verification of LEA Name and
Address: Information page
printed from California
School Directory web page or
California Community
College Chancellor’s web
page, as applicable
LEAs only No ☐
Program Narrative Change
(EED 3704A)
Required only if
requesting changes
Required only if
requesting changes ☐
Subcontract Certification
(EED 3704B)
Required only if
subcontracting
Required only if
subcontracting ☐
Contractor’s Officers and
Board of Directors
Information
No Yes ☐
Authorizing Board Resolution Yes As applicable ☐
Application for License
Exemption
Required only from
LEAs applying to
renew exemption
from licensure
pursuant to Health &
Safety Code Section
1596.792(o).

No ☐
____________________________________________________________________________________

FOR CITY CLERK ONLY
Council Meeting: _______________________
Disposition: ___________________________
Agenda Item No: 5.d
Meeting Date: October 20, 2025

SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Police Department
Prepared by: Todd Berringer, Police Lieutenant City Manager Approval: ______________ TOPIC: BYRNE STATE CRISIS INTERVENTION PROGRAM (SCIP) GRANT ACCEPTANCE SUBJECT: RESOLUTION APPROVING THE ACCEPTANCE AND APPROPRIATION OF BYRNE

STATE CRISIS INTERVENTION PROGRAM (SCIP) GRANT FUNDS IN THE AMOUNT OF $483,282 TO SUPPORT THE SAN RAFAEL SPECIALIZED ASSISTANCE FOR

EVERYONE (SAFE) TEAM, EXPAND CRISIS RESPONSE SERVICES, AND DEVELOP

ENHANCED FIREARM RELINQUISHMENT PROCEDURES, AND AUTHORIZING THE

CITY MANAGER TO EXECUTE A GRANT AGREEMENT AND ANY RELATED

DOCUMENTS
RECOMMENDATION:

Staff recommends that the City Council adopt the resolution approving the acceptance and appropriation of Byrne State Crisis Intervention Program (SCIP) grant funds in the amount of $483,282 covering the period August 1, 2025, through September 30, 2027, and authorize the City Manager to execute the grant agreement and any other documents related to the grant.

BACKGROUND:

The City of San Rafael has prioritized innovative approaches to community safety that reduce reliance on traditional law enforcement responses for individuals experiencing mental health crises. In March 2023, San Rafael launched the Specialized Assistance for Everyone (SAFE) Team, a civilian-based crisis intervention initiative modeled after successful national programs. The SAFE Team, staffed by Crisis Intervention Specialists and Emergency Medical Technicians (EMTs), provides trauma-informed, nonlaw enforcement responses to behavioral health and social service-related calls. In 2024, the SAFE Team responded to more than 3,000 calls for service, accounting for over 8% of the total police department call volume.

At the same time, San Rafael, like many California cities, has experienced a rise in firearm-related risks, including the unlawful possession of un-serialized “ghost guns” and access to firearms by prohibited or at-risk individuals. Between 2019 and 2023, the San Rafael Police Department (SRPD) seized 117 unlawful firearms, including 13 ghost guns.

While the SAFE Team has demonstrated success in reducing arrests and the use of force, continued funding is critical to sustain the program after the expiration of the City’s three-year pilot in February 2026.

Additional resources are also needed to formalize firearm relinquishment protocols, expand officer training in crisis intervention and firearm risk assessment, and strengthen community-based initiatives.

SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
ANALYSIS:

The Byrne SCIP grant will enable San Rafael to:
• Sustain the SAFE Team: Pursuant to the Council goals and objectives (Priority Area E.2.2), this funding will support three Crisis Intervention Specialists, ensuring continuity of service after the expiration of the pilot program in February 2026. Specialists will provide trauma-informed crisis responses, proactive outreach, and service navigation for vulnerable populations. • Enhance Law Enforcement Training: All SRPD officers will receive Crisis Intervention Training (CIT), de-escalation instruction, and firearm risk assessment training, improving response outcomes and reducing use-of-force incidents.
• Refine Firearm Relinquishment Procedures: The project will develop standardized protocols for firearm access assessments and relinquishment under Extreme Risk Protection Orders (ERPOs). • Promote Community Firearm Safety: In partnership with county and local agencies, the City will provide education and outreach materials to community members on extreme risk protection orders and safe firearm relinquishment processes.

This initiative aligns with the Byrne SCIP Purpose Areas 1, 2, and 3 by advancing crisis response, reducing violence, and supporting community-based alternatives to involvement in the justice system.

FISCAL IMPACT:

Grant funds will be deposited into the Grant Fund – Safety (Fund #281) and appropriated for operational expenses, including personnel costs, training, educational materials, and outreach. No City General Fund monies will be required to implement the grant activities, though the City will continue to provide matching resources to support the SAFE Team’s EMT positions.

OPTIONS:

The City Council has the following options to consider on this matter:

1. Adopt the resolution as presented.

2. Adopt the resolution with modifications.

3. Direct staff to return with more information.

4. Take no action.

RECOMMENDED ACTION:

ATTACHMENTS:

1. Resolution

2. Byrne State Crisis Intervention Program (SCIP) Cohort 2 Grant Contract Agreement

3. Attachment A Budget Attachment

4. Attachment B Project Work Plan

5. Attachment C Criteria for Non-Governmental Organizations Receiving Byrne SCIP Funds as a Subcontractor

6. Attachment D Certification of Compliance with the Board of State and Community Corrections (BSCC) Policies Regarding Debarment, Fraud, Theft, and Embezzlement RESOLUTION NO.

RESOLUTION APPROVING THE ACCEPTANCE AND APPROPRIATION OF

BYRNE STATE CRISIS INTERVENTION PROGRAM (SCIP) GRANT FUNDS IN THE AMOUNT OF $483,282 TO SUPPORT THE SAN RAFAEL

SPECIALIZED ASSISTANCE FOR EVERYONE (SAFE) TEAM, EXPAND

CRISIS RESPONSE SERVICES, AND DEVELOP ENHANCED FIREARM

RELINQUISHMENT PROCEDURES, AND AUTHORIZING THE CITY

MANAGER TO EXECUTE A GRANT AGREEMENT AND ANY RELATED

DOCUMENTS
Whereas, the State of California, Board of State and Community Corrections granted the City of San Rafael $483,282 in grant funds for the period of August 1, 2025, through September 30, 2027; and
Whereas, these grant funds may be spent to pay wages, travel, equipment, and educational materials associated with the Byrne State Crisis Intervention Program to improve crisis response and intervention services to reduce gun violence and enhance public safety; and
Whereas, these grant funds will serve to maintain the Specialized Assistance for Everyone (SAFE) Team's capacity, improving coordination with law enforcement and mental health professionals, and refining firearm relinquishment procedures to reduce uses of force incidents, justice system diversions, and unauthorized firearm access; and
Whereas, these grant funds will be utilized to educate SAFE Team members, community members, and SRPD officers on Extreme Risk Protection Orders; and Whereas, the Police Department will use the SCIP Grant funds for personnel costs of a Police Lieutenant, Police Business Manager, Senior Management Analyst and Police Officers incurred in connection with managing the grant and training; and Whereas, the Police Department will use the SCIP Grant funds to continue Petaluma People’s Services Center’s SAFE Team; and
NOW, THEREFORE BE IT RESOLVED, that the City Council approves the use of $483,282 in State of California, Board of State and Community Corrections grant funds to enhance the City’s crisis response and firearm relinquishment procedures from August 1, 2025 through September 30, 2025, and authorizes the City Manager to execute a Grant Agreement and any documents related to the Grant in a form approved by the City Attorney.

I, Lindsay Lara, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the San Rafael City Council meeting held on October 20th, 2025 by the following vote, to wit:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

Lindsay Lara, City Clerk
STATE OF CALIFORNIA DEPARTMENT OF GENERAL SERVICES SCO ID: 5227-BSCC135325 STANDARD AGREEMENT AGREEMENT NUMBER PURCHASING AUTHORIITY NUMBER (If Applicable) STD 213 (Rev 03/2019) BSCC 1353- 25

1. This Agreement is entered into between the Contracting Agency and the Contractor named below:

CONTRACTING AGENCY NAME

BOARD OF STATE AND COMMUNITY CORRECTIONS

CONTRACTOR NAME
City of San Rafael

2. The term of this Agreement is:

START DATE
August 1, 2025

THROUGH END DATE
SEPTEMBER 30, 2027

3. The maximum amount of this Agreement is:
$483,282.00

4. The parties agree to comply with the terms and conditions of the following exhibits, attachments, and appendices which are by this reference made a part of the Agreement.

EXHIBITS TITLE PAGES
Exhibit A Scope of Work 4
Exhibit B Budget Detail and Payment Provisions 4
Exhibit C General Terms and Conditions (04/2017) 4
Exhibit D Special Terms and Conditions 4
Exhibit E FY 2022-2023 & FY 2024 Byrne State Crisis Intervention Program (SCIP) Federal Conditions 39 Attachment 1* Byrne State Crisis Intervention Program (SCIP) Cohort 2 Grant Request for Proposals * Attachment 2 Byrne SCIP Cohort 2 Grant Proposal & Budget 17 Attachment C Criteria for NGO Organizations Receiving Byrne SCIP Funds as a Subcontractor 2 Attachment D Cert of Compliance with BSCC Policies Regarding Debarment, Fraud, Theft & Embezzlement 1 Appendix A Byrne SCIP Advisory Board Roster 1
Appendix B Criteria for Non-Governmental Organizations Receiving BSCC Subawards 2 * This item is hereby incorporated by reference and can be viewed at:
https://www.bscc.ca.gov/byrne-state-crisis-intervention-program/ IN WITNESS WHEREOF, THIS AGREEMENT HAS BEEN EXECUTED BY THE PARTIES HERETO.

CONTRACTOR
CONTRACTOR NAME (if other than an individual, state whether a corporation, partnership, etc.) City of San Rafael

CONTRACTOR BUSINESS ADDRESS CITY STATE ZIP
1400 Fifth Avenue San Rafael CA 94901

PRINTED NAME OF PERSON SIGNING TITLE
Cristine Alilovich City Manager

CONTRACTOR AUTHORIZED SIGNATURE DATE SIGNED


STATE OF CALIFORNIA

CONTRACTING AGENCY NAME

BOARD OF STATE AND COMMUNITY CORRECTIONS

CONTRACTING AGENCY ADDRESS CITY STATE ZIP
2590 Venture Oaks Way, Suite 200 Sacramento CA 95833

PRINTED NAME OF PERSON SIGNING TITLE
COLLEEN CURTIN Deputy Director

CONTRACTING AGENCY AUTHORIZED SIGNATURE DATE SIGNED

City of San Rafael
BSCC 1353-25

Page 1 of 4 ends

EXHIBIT A: SCOPE OF WORK
Rev 04/2020

1. GRANT AGREEMENT – Byrne State Crisis Intervention Program (SCIP) Cohort 2 Grant This Grant Agreement is between the State of California, Board of State and Community Corrections (hereafter referred to as BSCC) and City of San Rafael (hereafter referred to as the Grantee or Contractor).

2. PROJECT SUMMARY AND ADMINISTRATION
A. The goal of the BSCC Byrne State Crisis Intervention Program funding is to develop a multipronged approach to decreasing gun violence in California, supporting local jurisdictions in their efforts to improve firearms relinquishment procedures and supporting the enhancement of programs that address behavioral health issues, with a focus on people who are at higher risk for gun violence.

B. Grantee agrees to administer the project in accordance with Attachment 1: Byrne State Crisis Intervention Program (SCIP) Cohort 2 Grant Request for Proposals (incorporated by reference) and Attachment 2: Byrne SCIP Cohort 2 Grant Proposal, which are attached and hereto and made part of this agreement.

3. PROJECT OFFICIALS
A. The BSCC's Executive Director or designee shall be the BSCC's representative for administration of the Grant Agreement and shall have authority to make determinations relating to any controversies that may arise under or regarding the interpretation, performance, or payment for work performed under this Grant Agreement.

B. The Grantee’s project officials shall be those identified as follows:

Authorized Officer with legal authority to sign:

Name: Christine Alilovich
Title: City Manager
Address: 1400 Fifth Avenue, San Rafael, CA 94901
Phone: 415-485-3384
Email: [email protected]
Designated Financial Officer authorized to receive warrants:

Name: Van Bach
Title: Accounting Manager
Address: 1400 Fifth Avenue, San Rafael, CA 94901
Phone: 415-485-5001
Email: [email protected]
Project Director authorized to administer the project:

Name: Todd Berringer
Title: Lieutenant/San Rafael Police Department
Address: 1375 Fifth Ave, San Rafael, CA 94901
Phone: 415-485-3471
Email: [email protected]
C. Either party may change its project representatives upon written notice to the other party.

D. By signing this Grant Agreement, the Authorized Officer listed above warrants that he or she has full legal authority to bind the entity for which he or she signs.

City of San Rafael
BSCC 1353-25

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EXHIBIT A: SCOPE OF WORK
Rev 04/2020

4. DATA COLLECTION
Grantees will be required to comply with all data collection and reporting requirements as described in Attachment 1: Byrne SCIP Cohort 2 Request for Proposals (incorporated by reference) and Attachment 2: Byrne SCIP Cohort 2 Grant Proposal.

5. REPORTING REQUIREMENTS
A. Grantee will submit quarterly progress reports in a format prescribed by the BSCC. These reports, which will describe progress made on program objectives and include required data, shall be submitted according to the following schedule:

Quarterly Progress Report Periods Due no later than:

1. August, 2025 to September 30, 2025 October 15, 2025

2. October 1, 2025 to December 31, 2025 January 15, 2026

3. January 1, 2026 to March 31, 2026 April 15, 2026

4. April 1, 2026 to June 30, 2026 July 15, 2026

5. July 1, 2026 to September 30, 2026 October 15, 2026

6. October 1, 2026 to December 31, 2026 January 15, 2027

7. January 1, 2027 to March 31, 2027 April 15, 2027

8. April 1, 2027 to June 30, 2027 July 15, 2027

9. July 1, 2027 to July 31, 2027 October 15, 2027
Note: Project activity period ends July 31, 2027. The period of August 1, 2027 to September 30, 2027 is for completion of Final Local Evaluation Report and financial audit only.

B. Evaluation Documents Due no later than:

1. Local Evaluation Plan December 31, 2025

2. Final Local Evaluation Report September 30, 2027

6. PROJECT RECORDS
A. The Grantee shall establish an official file for the project. The file shall contain adequate documentation of all actions taken with respect to the project, including copies of this Grant Agreement, approved program/budget modifications, financial records and required reports.

B. The Grantee shall establish separate accounting records and maintain documents and other evidence sufficient to properly reflect the amount, receipt, and disposition of all project funds, including grant funds and any matching funds by the Grantee and the total cost of the project.

Source documentation includes copies of all awards, applications, approved modifications, financial records and narrative reports.

C. Personnel and payroll records shall include the time and attendance reports for all individuals reimbursed under the grant, whether they are employed full-time or part-time. Time and effort reports are also required for all subcontractors and consultants.

D. The grantee shall maintain documentation of donated goods and/or services, including the basis for valuation.

E. Grantee agrees to protect records adequately from fire or other damage. When records are stored away from the Grantee’s principal office, a written index of the location of records stored must be on hand and ready access must be assured.

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EXHIBIT A: SCOPE OF WORK
Rev 04/2020
F. All Grantee records relevant to the project must be preserved a minimum of three (3) years after closeout of the grant project and shall be subject at all reasonable times to inspection, examination, monitoring, copying, excerpting, transcribing, and auditing by the BSCC or designees. If any litigation, claim, negotiation, audit, or other action involving the records has been started before the expiration of the three-year period, the records must be retained until the completion of the action and resolution of all issues which arise from it or until the end of the regular three-year period, whichever is later.

7. CONFLICT OF INTEREST
A. Existing law prohibits any grantee, subgrantee, partner or like party who participated on the Byrne SCIP Advisory Board (See Appendix A) from receiving funds from the grants awarded under this RFP. Applicants who are awarded grants under this RFP are responsible for reviewing the Byrne SCIP Advisory Board membership roster (see Appendix A) and ensuring that no grant dollars are passed through to any entity represented by the members of the Byrne SCIP Advisory Board.

B. In cases of an actual conflict of interest with an Advisory Board member, the Board may revoke the grant award and legal consequences could exist for the parties involved, including, but not limited to, repayment of the grant award.

8. AUDIT
Grantee is required to complete an audit annually for each fiscal year/audit period, or fraction thereof, for the entire three-year grant cycle. Grantees may choose either a program-specific audit or a single federal audit. Federal guidelines allow grantees receiving $750,000 or more in federal funds in a fiscal year to use their federal justice assistance grant funds to pay for the cost of the audit. Grantees falling below the $750,000 threshold must use non-federal funds (i.e., match funds) to pay for audit costs. For purposes of this grant award grantee is required to check one of the boxes below to indicate how they will meet the audit requirement.  In conformance with Federal Office of Management and Budget (OMB) CFR Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and the California State Controller’s Accounting Standards and Procedures, Chapter 23, Grant Accounting Index, the identified grant will be included in the City/County Single Federal Audit Report, which will be submitted to the BSCC within 30 days of the Grantee’s receipt of the report or within nine months following the end of the audit period, whichever is earlier.

OR
 In conformance with Federal Office of Management and Budget (OMB) CFR Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, and the California State Controller’s Accounting Standards and Procedures Chapter 23, Grant Accounting Index, the grantee will provide a Program-Specific Final Audit Report to the BSCC within 30 days of the Grantee’s receipt of the report or within nine months following the end of the audit period, whichever is earlier.

OR
 In conformance with Federal Office of Management and Budget (OMB) CFR Part 200 – Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, the non-governmental entity grantee does not expend $750,000 or more in total federal awards during the fiscal year and is therefore, exempt from Federal audit requirements for this grant contract period. However, the entity understands that it must keep and maintain the grant City of San Rafael
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EXHIBIT A: SCOPE OF WORK
Rev 04/2020
records and make them available for review or audit by appropriate officials of the Federal agency, pass-through agency (i.e., the Board of State and Community Corrections) and Governmental Accountability Office.

9. UNIQUE ENTITY IDENTIFIER (UEI)
The Contractor/grantee (entity entering into contract with the BSCC) must maintain active registration of their Unique Entity Identifier (UEI) number, used for this Grant Agreement, throughout the term of the contract. An active UEI number is also required to remain in compliance with the Federal Funding Accountability and Transparency Act (FFATA), a reporting tool Federal prime awardees (i.e. prime contractors and prime grants recipients) use to capture and report subaward and executive compensation.

City of San Rafael
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EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
Rev 04/2020

1. INVOICING AND PAYMENTS
A. The Grantee shall be paid in quarterly in arrears by submitting an invoice (Form 201) to the BSCC that outlines actual expenditures claimed for the invoicing period.

Quarterly Invoicing Periods: Due no later than:

1. August 1, 2025 to September 30, 2025 November 15, 2025

2. October 1, 2025 to December 31, 2025 February 15, 2026

3. January 1, 2026 to March 31, 2026 May 15, 2026

4. April 1, 2026 to June 30, 2026 August 15, 2026

5. July 1, 2026 to September 30, 2026 November 15, 2026

6. October 1, 2026 to December 31, 2026 February 15, 2027

7. January 1, 2027 to March 31, 2027 May 15, 2027

8. April 1, 2027 to June 30, 2027 August 15, 2027

9. July 1, 2027 to July 31, 2027 September 15, 2027
Final Invoicing Periods: Due no later than:

10. August 1, 2027, to September 30, 2027* November 15, 2027 *Note: Only expenditures associated with completion of the Final Local Evaluation Report and the financial audit may be included on the invoice.

B. All project expenditures (excluding costs associated with the completion of the Final Local Evaluation Report and the financial audit) and all obligated match contributions must be incurred by the end of the grant project period, July 31, 2027, and included on the invoice due September 15, 2027. Project expenditures incurred after July 31, 2027 will not be reimbursed.

C. The Final Local Evaluation Report is due to BSCC by September 30, 2027. Expenditures incurred for the completion of the Final Local Evaluation Report during the period of August 1, 2027 to September 30, 2027 must be submitted during the Final Invoicing Period(s), with the final invoice due on November 15, 2027. Supporting fiscal documentation will be required for all expenditures claimed on during the Final Invoicing Periods and must be submitted with the final invoice.

D. Grantee shall submit an invoice to the BSCC each invoicing period, even if grant funds are not expended or requested during the invoicing period.

E. Upon the BSCC’s request, supporting documentation must be submitted for project expenditures.

Grantees are required to maintain supporting documentation for all expenditures on the project site for the life of the grant and make it readily available for review during BSCC site visits. See Exhibit A. Scope of Work, Item 6. Project Records.

2. GRANT AMOUNT AND LIMITATION
A. In no event shall the BSCC be obligated to pay any amount in excess of the grant award. Grantee waives any and all claims against the BSCC, and the State of California on account of project costs that may exceed the sum of the grant award.

B. Under no circumstance will a budget item change be authorized that would cause the project to exceed the amount of the grant award identified in this Grant Agreement.

3. BUDGET CONTINGENCY CLAUSE
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EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
Rev 04/2020
A. Funding for Byrne SCIP was appropriated as part of the supplemental appropriations enacted under Division B of the Bipartisan Safer Communities Act. It is mutually agreed that if the Budget Act of the current year and/or any subsequent year covered under this Grant Agreement does not appropriate funds for the purposes of this program, this Grant Agreement shall be of no further force and effect. In this event, the BSCC shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Agreement and Grantee shall not be obligated to perform any provisions of this Grant Agreement.

B. This Grant Agreement is valid and enforceable only if sufficient funds are made available by the United States Congress. Grantee agrees that the BSCC’s obligation to pay any sum to the Grantee under any provision of this agreement is contingent upon the availability of sufficient funds.

C. If Byrne SCIP funding is reduced or falls below estimates contained within the Byrne SCIP Cohort 2 Request for Proposals, the BSCC shall have the option to either cancel this Grant Agreement with no liability occurring to the BSCC or offer an amendment to this agreement to the Grantee to reflect a reduced amount.

D. If BSCC cancels the agreement pursuant to Paragraph 3(B) or Grantee does not agree to an amendment in accordance with the option provided by Paragraph 3(B), it is mutually agreed that the Grant Agreement shall have no further force and effect. In this event, the BSCC shall have no liability to pay any funds whatsoever to Grantee or to furnish any other considerations under this Agreement and Grantee shall not be obligated to perform any provisions of this Grant Agreement except that Grantee shall be required to maintain all project records required by Paragraph 6 of Exhibit A for a period of three (3) years following the termination of this agreement.

4. PROJECT COSTS
A. Grantee is responsible for ensuring that actual expenditures are for eligible project costs. “Eligible” and “ineligible” project costs are set forth in the July 2023 BSCC Grant Administration Guide, which can be found under Grantee Resources here:
https://www.bscc.ca.gov/s_correctionsplanningandprograms/ B. The provisions of the BSCC Grant Administration Guide are incorporated by reference into this agreement and Grantee shall be responsible for adhering to the requirements set forth therein.

To the extent any of the provisions of the BSCC Grant Administration Guide and this agreement conflict, the language in this agreement shall prevail.

C. Grantee is responsible for ensuring that invoices submitted to the BSCC claim actual expenditures for eligible project costs.

D. Grantee shall, upon demand, remit to the BSCC any grant funds not expended for eligible project costs or an amount equal to any grant funds expended by the Grantee in violation of the terms, provisions, conditions or commitments of this Grant Agreement.

E. Grant funds must be used to support new program activities or to augment existing funds that expand current program activities. Grant funds shall not replace (supplant) any federal, state and/or local funds that have been appropriated for the same purpose. Violations can result in recoupment of monies provided under this grantor suspension of future program funding through BSCC grants.

5. PROMPT PAYMENT CLAUSE
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EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
Rev 04/2020
Payment will be made in accordance with, and within the time specified in, Government Code Chapter 4.5, commencing with Section 927.

6. WITHHOLDING OF GRANT DISBURSEMENTS
A. The BSCC may withhold all or any portion of the grant funds provided by this Grant Agreement in the event the Grantee has materially and substantially breached the terms and conditions of this Grant Agreement.

B. At such time as the balance of state funds allocated to the Grantee reaches five percent (5%), the BSCC may withhold that amount as security, to be released to the Grantee upon compliance with all grant provisions, including:
1) submittal and approval of the final invoice;
2) submittal and approval of the final progress report; and 3) submittal and approval of any additional required reports, including but not limited to the Final Local Evaluation Report and final audit.

C. The BSCC will not reimburse Grantee for costs identified as ineligible for grant funding. If grant funds have been provided for costs subsequently deemed ineligible, the BSCC may either withhold an equal amount from future payments to the Grantee or require repayment of an equal amount to the State by the Grantee.

D. In the event that grant funds are withheld from the Grantee, the BSCC’s Executive Director or designee shall notify the Grantee of the reasons for withholding and advise the Grantee of the time within which the Grantee may remedy the failure or violation leading to the withholding.

City of San Rafael
BSCC 1353-25

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EXHIBIT B: BUDGET DETAIL AND PAYMENT PROVISIONS
Rev 04/2020

7. PROJECT BUDGET
Project Budget
Line Item

1. Salaries and Benefits $81,120

2. Services and Supplies $1,950

3. NGO Subcontractors Providing Services $369,671

4. Professional Services/Independent Contractors $7,200

5. Public Agency Subcontractors $0

6. Equipment/Fixed Assets $0

7. Other (including training, travel, etc.) $2,016

8. Indirect Costs $21,325
TOTAL: $483,282
City of San Rafael
BSCC 1353-25

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EXHIBIT C: GENERAL TERMS AND CONDITIONS (04/2017)
Rev 04/2020

1. APPROVAL: This Agreement is of no force or effect until signed by both parties and approved by the Department of General Services, if required. Contractor may not commence performance until such approval has been obtained.

2. AMENDMENT: No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or Agreement not incorporated in the Agreement is binding on any of the parties.

3. ASSIGNMENT: This Agreement is not assignable by the Contractor, either in whole or in part, without the consent of the State in the form of a formal written amendment.

4. AUDIT: Contractor agrees that the awarding department, the Department of General Services, the Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement.

Contractor agrees to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated. Contractor agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, Contractor agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Agreement. (Gov. Code §8546.7, Pub. Contract Code §10115 et seq., CCR Title 2, Section 1896).

5. INDEMNIFICATION: Contractor agrees to indemnify, defend and save harmless the State, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by Contractor in the performance of this Agreement.

6. DISPUTES: Contractor shall continue with the responsibilities under this Agreement during any dispute.

7. TERMINATION FOR CAUSE: The State may terminate this Agreement and be relieved of any payments should the Contractor fail to perform the requirements of this Agreement at the time and in the manner herein provided. In the event of such termination the State may proceed with the work in any manner deemed proper by the State. All costs to the State shall be deducted from any sum due the Contractor under this Agreement and the balance, if any, shall be paid to the Contractor upon demand.

8. INDEPENDENT CONTRACTOR: Contractor, and the agents and employees of Contractor, in the performance of this Agreement, shall act in an independent capacity and not as officers or employees or agents of the State.

9. RECYCLING CERTIFICATION: The Contractor shall certify in writing under penalty of perjury, the minimum, if not exact, percentage of post-consumer material as defined in the Public Contract Code Section 12200, in products, materials, goods, or supplies offered or sold to the State regardless of whether the product meets the requirements of Public Contract Code Section 12209. With respect to printer or duplication cartridges that comply with the requirements of Section 12156(e), the certification required by this subdivision shall specify that the cartridges so comply (Pub. Contract Code §12205).

10. NON-DISCRIMINATION CLAUSE: During the performance of this Agreement, Contractor and its subcontractors shall not deny the contract’s benefits to any person on the basis of race, religious City of San Rafael
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EXHIBIT C: GENERAL TERMS AND CONDITIONS (04/2017)
Rev 04/2020
creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status.

Contractor shall insure that the evaluation and treatment of employees and applicants for employment are free of such discrimination. Contractor and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§11135-11139.5), and the regulations or standards adopted by the awarding state agency to implement such article.

Contractor shall permit access by representatives of the Department of Fair Employment and Housing and the awarding state agency upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or Agency shall require to ascertain compliance with this clause. Contractor and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.) Contractor shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Agreement.

11. CERTIFICATION CLAUSES: The CONTRACTOR CERTIFICATION CLAUSES contained in the document CCC 04/2017 are hereby incorporated by reference and made a part of this Agreement by this reference as if attached hereto.

12. TIMELINESS: Time is of the essence in this Agreement.

13. COMPENSATION: The consideration to be paid Contractor, as provided herein, shall be in compensation for all of Contractor's expenses incurred in the performance hereof, including travel, per diem, and taxes, unless otherwise expressly so provided.

14. GOVERNING LAW: This contract is governed by and shall be interpreted in accordance with the laws of the State of California.

15. ANTITRUST CLAIMS: The Contractor by signing this agreement hereby certifies that if these services or goods are obtained by means of a competitive bid, the Contractor shall comply with the requirements of the Government Codes Sections set out below.

A. The Government Code Chapter on Antitrust claims contains the following definitions:
1) "Public purchase" means a purchase by means of competitive bids of goods, services, or materials by the State or any of its political subdivisions or public agencies on whose behalf the Attorney General may bring an action pursuant to subdivision (c) of Section 16750 of the Business and Professions Code.
2) "Public purchasing body" means the State or the subdivision or agency making a public purchase. Government Code Section 4550.

B. In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale City of San Rafael
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EXHIBIT C: GENERAL TERMS AND CONDITIONS (04/2017)
Rev 04/2020
to the purchasing body pursuant to the bid. Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder. Government Code Section 4552.

C. If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this chapter, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, attributable to overcharges that were paid by the assignor but were not paid by the public body as part of the bid price, less the expenses incurred in obtaining that portion of the recovery. Government Code Section 4553.

D. Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under this part if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action.

See Government Code Section 4554.

16. CHILD SUPPORT COMPLIANCE ACT: For any Agreement in excess of $100,000, the contractor acknowledges in accordance with Public Contract Code 7110, that:

A. The contractor recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family Code; and
B. The contractor, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department.

17. UNENFORCEABLE PROVISION: In the event that any provision of this Agreement is unenforceable or held to be unenforceable, then the parties agree that all other provisions of this Agreement have force and effect and shall not be affected thereby.

18. PRIORITY HIRING CONSIDERATIONS: If this Contract includes services in excess of $200,000, the Contractor shall give priority consideration in filling vacancies in positions funded by the Contract to qualified recipients of aid under Welfare and Institutions Code Section 11200 in accordance with Pub. Contract Code §10353.

19. SMALL BUSINESS PARTICIPATION AND DVBE PARTICIPATION REPORTING REQUIREMENTS:

A. If for this Contract Contractor made a commitment to achieve small business participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) report to the awarding department the actual percentage of small business participation that was achieved. (Govt.

Code § 14841.)
B. If for this Contract Contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, then Contractor must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) certify in a report to the awarding department: (1) the total amount the prime Contractor received under the Contract; (2) the name and address of the DVBE(s) that participated in the performance of the Contract; (3) the amount each DVBE received from the prime Contractor; (4) City of San Rafael
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EXHIBIT C: GENERAL TERMS AND CONDITIONS (04/2017)
Rev 04/2020
that all payments under the Contract have been made to the DVBE; and (5) the actual percentage of DVBE participation that was achieved. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (Mil. & Vets. Code § 999.5(d); Govt. Code § 14841.)

20. LOSS LEADER: If this contract involves the furnishing of equipment, materials, or supplies then the following statement is incorporated: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section 17030 of the Business and Professions Code. (PCC 10344(e).)
City of San Rafael
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EXHIBIT D: SPECIAL TERMS AND CONDITIONS
Rev 04/2020

1. GRANTEE’S GENERAL RESPONSIBILITY
A. Grantee agrees to comply with all terms and conditions of this Grant Agreement. Review and approval by the BSCC are solely for the purpose of proper administration of grant funds and shall not be deemed to relieve or restrict the Grantee’s responsibility.

B. Grantee is responsible for the performance of all project activities identified in Attachment 1:

Byrne SCIP Cohort 2 Request for Proposals and Attachment 2: Byrne SCIP Cohort 2 Grant Proposal.

C. Grantee shall immediately advise the BSCC of any significant problems or changes that arise during the course of the project.

2. GRANTEE ASSURANCES AND COMMITMENTS
A. Compliance with Laws and Regulations
This Grant Agreement is governed by and shall be interpreted in accordance with the laws of the State of California. Grantee shall at all times comply with all applicable State laws, rules and regulations, and all applicable local ordinances.

B. Compliance with Federal Laws and Regulations
The Grantee hereby assures and certifies compliance with all federal statutes, regulations, policies, guidelines and requirements, including any federal conditions, which are included in this Grant Agreement as Exhibit E.

C. Fulfillment of Assurances and Declarations
Grantee shall fulfill all assurances, declarations, representations, and statements made by the Grantee in Attachment 1: Byrne SCIP Cohort 2 Request for Proposal and Attachment 2: Byrne SCIP Cohort 2 Grant Proposal, documents, amendments, approved modifications, and communications filed in support of its request for grant funds.

D. Permits and Licenses
Grantee agrees to procure all permits and licenses necessary to complete the project, pay all charges and fees, and give all notices necessary or incidental to the due and lawful proceeding of the project work.

3. POTENTIAL SUBCONTRACTORS
A. In accordance with the provisions of this Grant Agreement, the Grantee may subcontract for services needed to implement and/or support program activities. Grantee agrees that in the event of any inconsistency between this Grant Agreement and Grantee’s agreement with a subcontractor, the language of this Grant Agreement will prevail.

B. Nothing contained in this Grant Agreement or otherwise, shall create any contractual relation between the BSCC and any subcontractors, and no subcontract shall relieve the Grantee of his responsibilities and obligations hereunder. The Grantee agrees to be as fully responsible to the BSCC for the acts and omissions of its subcontractors and of persons either directly or indirectly employed by any of them as it is for the acts and omissions of persons directly employed by the Grantee. The Grantee's obligation to pay its subcontractors is an independent obligation from the BSCC's obligation to make payments to the Grantee. As a result, the BSCC shall have no obligation to pay or to enforce the payment of any moneys to any subcontractor.

C. Grantee shall ensure that all subcontractors comply with the eligibility requirements stated in the Byrne SCIP RFP and described in Appendix B.

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EXHIBIT D: SPECIAL TERMS AND CONDITIONS
Rev 04/2020
D. Grantee assures that for any subcontract awarded by the Grantee, such insurance and fidelity bonds, as is customary and appropriate, will be obtained.

E. Grantee agrees to place appropriate language in all subcontracts for work on the project requiring the Grantee’s subcontractors to:
1) Books and Records
Maintain adequate fiscal and project books, records, documents, and other evidence pertinent to the subcontractor’s work on the project in accordance with generally accepted accounting principles. Adequate supporting documentation shall be maintained in such detail so as to permit tracing transactions from the invoices, to the accounting records, to the supporting documentation. These records shall be maintained for a minimum of three (3) years after the acceptance of the final grant project audit under the Grant Agreement and shall be subject to examination and/or audit by the BSCC or designees, state government auditors or designees, or by federal government auditors or designees. 2) Access to Books and Records
Make such books, records, supporting documentations, and other evidence available to the BSCC or designee, the State Controller’s Office, the Department of General Services, the Department of Finance, California State Auditor, and their designated representatives during the course of the project and for a minimum of three (3) years after acceptance of the final grant project audit. The Subcontractor shall provide suitable facilities for access, monitoring, inspection, and copying of books and records related to the grant-funded project.

4. PROJECT ACCESS
Grantee shall ensure that the BSCC, or any authorized representative, will have suitable access to project activities, sites, staff and documents at all reasonable times during the grant period including those maintained by subcontractors. Access to program records will be made available by both the grantee and the subcontractors for a period of three (3) years following the end of the grant period.

5. ACCOUNTING AND AUDIT REQUIREMENTS
A. All funds received by the Grantee shall be deposited into separate fund accounts which identify the funds and clearly show the manner of their disposition. Grantee agrees that accounting procedures for grant funds received pursuant to this Grant Agreement shall be in accordance with generally accepted government accounting principles and practices, and adequate supporting documentation shall be maintained in such detail as to provide an audit trail.

Supporting documentation shall permit the tracing of transactions from such documents to relevant accounting records, financial reports and invoices.

B. Federal Audit Requirement: Grantee is required to complete an audit annually for each fiscal year/audit period, or fraction thereof, for the entire three-year grant cycle. See Exhibit A: Scope of Work, Section 8. Audit, for federal audit requirements.

C. The BSCC reserves the right to call for a program or financial audit at any time between the execution of this Grant Agreement and three years following the end of the grant period. At any time, the BSCC may disallow all or part of the cost of the activity or action determined to not be in compliance with the terms and conditions of this Grant Agreement or take other remedies legally available.

City of San Rafael
BSCC 1353-25

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EXHIBIT D: SPECIAL TERMS AND CONDITIONS
Rev 04/2020

6. DEBARMENT, FRAUD, THEFT OR EMBEZZLEMENT
It is the policy of the BSCC to protect grant funds from unreasonable risks of fraudulent, criminal, or other improper use. As such, the Board will not enter into contracts or provide reimbursement to grantees that have been:

1. debarred by any federal, state, or local government entities during the period of debarment; or

2. convicted of fraud, theft, or embezzlement of federal, state, or local government grant funds for a period of three years following conviction.

Furthermore, the BSCC requires grant recipients to provide an assurance that there has been no applicable debarment, disqualification, suspension, or removal from a federal, state or local grant program on the part of the grantee at the time of application and that the grantee will immediately notify the BSCC should such debarment or conviction occur during the term of the Grant contract.

BSCC also requires that all grant recipients include, as a condition of award to a subgrantee or subcontractor, a requirement that the subgrantee or subcontractor will provide the same assurances to the grant recipient. If a grant recipient wishes to consider a subgrantee or subcontractor that has been debarred or convicted, the grant recipient must submit a written request for exception to the BSCC along with supporting documentation.

All Grantees must have on file with the BSCC a completed and signed Certification of Compliance with BSCC Policies on Debarment, Fraud, Theft and Embezzlement (Required as Attachment E of the original Proposal Package).

7. MODIFICATIONS
No change or modification in the project will be permitted without prior written approval from the BSCC. Changes may include modification to project scope, changes to performance measures, compliance with collection of data elements, and other significant changes in the budget or program components contained in Attachment 1: Byrne SCIP Cohort 2 Request for Proposal and Attachment 2: Byrne SCIP Cohort 2 Grant Proposal.

8. TERMINATION
A. This Grant Agreement may be terminated by the BSCC at any time after grant award and prior to completion of project upon action or inaction by the Grantee that constitutes a material and substantial breech of this Grant Agreement. Such action or inaction includes but is not limited to:
1) substantial alteration of the scope of the grant project without prior written approval of the BSCC;
2) refusal or inability to complete the grant project in a manner consistent with Attachment 1:

Byrne SCIP Cohort 2 Request for Proposal and Attachment 2: Byrne SCIP Cohort 2 Grant Proposal, or approved modifications;
3) failure to provide the required local match share of the total project costs; and 4) failure to meet prescribed assurances, commitments, recording, accounting, auditing, and reporting requirements of the Grant Agreement.

B. Prior to terminating the Grant Agreement under this provision, the BSCC shall provide the Grantee at least 30 calendar days written notice stating the reasons for termination and effective date thereof. The Grantee may appeal the termination decision in accordance with the City of San Rafael
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EXHIBIT D: SPECIAL TERMS AND CONDITIONS
Rev 04/2020
instructions listed in Exhibit D: Special Terms and Conditions, Number 8. Settlement of Disputes.

9. SETTLEMENT OF DISPUTES
A. The parties shall deal in good faith and attempt to resolve potential disputes informally. If the dispute persists, the Grantee shall submit to the BSCC Corrections Planning and Grant Programs Division Deputy Director a written demand for a final decision regarding the disposition of any dispute between the parties arising under, related to, or involving this Grant Agreement. Grantee’s written demand shall be fully supported by factual information. The BSCC Corrections Planning and Grant Programs Division Deputy Director shall have 30 days after receipt of Grantee’s written demand invoking this Section “Disputes” to render a written decision. If a written decision is not rendered within 30 days after receipt of the Grantee’s demand, it shall be deemed a decision adverse to the Grantee’s contention. If the Grantee is not satisfied with the decision of the BSCC Corrections Planning and Grant Programs Division Deputy Director, the Grantee may appeal the decision, in writing, within 15 days of its issuance (or the expiration of the 30-day period in the event no decision is rendered), to the BSCC Executive Director, who shall have 45 days to render a final decision. If the Grantee does not appeal the decision of the BSCC Corrections Planning and Grant Programs Division Deputy Director, the decision shall be conclusive and binding regarding the dispute and the Contractor shall be barred from commencing an action in court, or with the Victims Compensation Government Claims Board, for failure to exhaust Grantee’s administrative remedies.

B. Pending the final resolution of any dispute arising under, related to or involving this Grant Agreement, Grantee agrees to diligently proceed with the performance of this Grant Agreement, including the providing of services in accordance with the Grant Agreement. Grantee’s failure to diligently proceed in accordance with the State’s instructions regarding this Grant Agreement shall be considered a material breach of this Grant Agreement.

C. Any final decision of the State shall be expressly identified as such, shall be in writing, and shall be signed by the Executive Director, if an appeal was made. If the Executive Director fails to render a final decision within 45 days after receipt of the Grantee’s appeal for a final decision, it shall be deemed a final decision adverse to the Grantee’s contentions. The State’s final decision shall be conclusive and binding regarding the dispute unless the Grantee commences an action in a court of competent jurisdiction to contest such decision within 90 days following the date of the final decision or one (1) year following the accrual of the cause of action, whichever is later.

D. The dates of decision and appeal in this section may be modified by mutual consent, as applicable, excepting the time to commence an action in a court of competent jurisdiction.

9. WAIVER
The parties hereto may waive any of their rights under this Grant Agreement unless such waiver is contrary to law, provided that any such waiver shall be in writing and signed by the party making such waiver.

City of San Rafael
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EXHIBIT E: FY 2022-2023 & FY 2024 BYRNE SCIP FEDERAL CONDITIONS Rev 04/2020
FY 2022-2023 Byrne SCIP Federal Conditions

1. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 38 (as may be applicable from time to time), specifically including any applicable requirements regarding written notice to program beneficiaries and prospective program beneficiaries.

Currently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious practice. Part 38, currently, also sets out rules and requirements that pertain to recipient and subrecipient ("subgrantee") organizations that engage in or conduct explicitly religious activities, as well as rules and requirements that pertain to recipients and subrecipients that are faith-based or religious organizations.

The text of 28 C.F.R. Part 38 is available via the Electronic Code of Federal Regulations (currently accessible at https://www.ecfr.gov/cgi-bin/ECFR?page=browse), by browsing to Title 28-Judicial Administration, Chapter 1, Part 38, under e-CFR "current" data.

2. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an equal employment opportunity program.

3. Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R.

Part 200, as adopted and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this FY 2022 award from OJP.

The Part 200 Uniform Requirements were first adopted by DOJ on December 26, 2014. If this FY 2022 award supplements funds previously awarded by OJP under the same award number (e.g., funds awarded during or before December 2014), the Part 200 Uniform Requirements apply with respect to all funds under that award number (regardless of the award date, and regardless of whether derived from the initial award or a supplemental award) that are obligated on or after the acceptance date of this FY 2022 award.

For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and subawards ("subgrants"), see the OJP website at https://ojp.gov/funding/Part200UniformRequirements.htm.

Record retention and access: Records pertinent to the award that the recipient (and any subrecipient ("subgrantee") at any tier) must retain -- typically for a period of 3 years from the date of submission of the final expenditure report (SF 425), unless a different retention period applies -- and to which the recipient (and any subrecipient ("subgrantee") at any tier) must City of San Rafael
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EXHIBIT E: FY 2022-2023 & FY 2024 BYRNE SCIP FEDERAL CONDITIONS Rev 04/2020
provide access, include performance measurement information, in addition to the financial records, supporting documents, statistical records, and other pertinent records indicated at 2 C.F.R. 200.334.

In the event that an award-related question arises from documents or other materials prepared or distributed by OJP that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the recipient is to contact OJP promptly for clarification.

4. Effect of failure to address audit issues
The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may withhold award funds, or may impose other related requirements, if (as determined by the DOJ awarding agency) the recipient does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits, investigations, or reviews of DOJ awards.

5. Requirements of the award; remedies for non-compliance or for materially false statements The conditions of this award are material requirements of the award. Compliance with any assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material requirement of this award.

Limited Exceptions. In certain special circumstances, the U.S. Department of Justice ("DOJ") may determine that it will not enforce, or enforce only in part, one or more requirements otherwise applicable to the award. Any such exceptions regarding enforcement, including any such exceptions made during the period of performance, are (or will be during the period of performance) set out through the Office of Justice Programs ("OJP") webpage entitled "Legal Notices: Special circumstances as to particular award conditions" (https://ojp.gov/funding/Explore/LegalNotices-AwardReqts.htm), and incorporated by reference into the award.

By signing and accepting this award on behalf of the recipient, the authorized recipient official accepts all material requirements of the award, and specifically adopts, as if personally executed by the authorized recipient official, all assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of performance.

Failure to comply with one or more award requirements -- whether a condition set out in full below, a condition incorporated by reference below, or an assurance or certification related to conduct during the award period -- may result in OJP taking appropriate action with respect to the recipient and the award. Among other things, the OJP may withhold award funds, disallow costs, or suspend or terminate the award. DOJ, including OJP, also may take other legal action as appropriate.

Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment or omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621, and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and administrative remedies for false claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812).

City of San Rafael
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EXHIBIT E: FY 2022-2023 & FY 2024 BYRNE SCIP FEDERAL CONDITIONS Rev 04/2020
Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be held, instead, that the provision is utterly invalid or -unenforceable, such provision shall be deemed severable from this award.

6. Employment eligibility verification for hiring under the award

1. The recipient (and any subrecipient at any tier) must-- A. Ensure that, as part of the hiring process for any position within the United States that is or will be funded (in whole or in part) with award funds, the recipient (or any subrecipient) properly verifies the employment eligibility of the individual who is being hired, consistent with the provisions of 8 U.S.C. 1324a(a)(1).

B. Notify all persons associated with the recipient (or any subrecipient) who are or will be involved in activities under this award of both--
(1) this award requirement for verification of employment eligibility, and (2) the associated provisions in 8 U.S.C. 1324a(a)(1) that, generally speaking, make it unlawful, in the United States, to hire (or recruit for employment) certain aliens.

C. Provide training (to the extent necessary) to those persons required by this condition to be notified of the award requirement for employment eligibility verification and of the associated provisions of 8 U.S.C. 1324a(a)(1).

D. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform Requirements), maintain records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with Form I-9 record retention requirements, as well as records of all pertinent notifications and trainings.

2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition.

3. Allowable costs
To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition.

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EXHIBIT E: FY 2022-2023 & FY 2024 BYRNE SCIP FEDERAL CONDITIONS Rev 04/2020
officials or other staff who are or will be involved in the hiring process with respect to a position that is or will be funded (in whole or in part) with award funds.

B. Employment eligibility confirmation with E-Verify
For purposes of satisfying the requirement of this condition regarding verification of employment eligibility, the recipient (or any subrecipient) may choose to participate in, and use, E-Verify (www.e-verify.gov), provided an appropriate person authorized to act on behalf of the recipient (or subrecipient) uses E-Verify (and follows the proper E-Verify procedures, including in the event of a "Tentative Nonconfirmation" or a "Final Nonconfirmation") to confirm employment eligibility for each hiring for a position in the United States that is or will be funded (in whole or in part) with award funds.

C. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin Islands of the United States, and the Commonwealth of the Northern Mariana Islands.

D. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law.

E. Nothing in this condition, including in paragraph 4.B., shall be understood to relieve any recipient, any subrecipient at any tier, or any person or other entity, of any obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1).

Questions about E-Verify should be directed to DHS. For more information about E-Verify visit the E-Verify website (https://www.e-verify.gov/) or email E-Verify at [email protected]. E-Verify employer agents can email E-Verify at [email protected].

Questions about the meaning or scope of this condition should be directed to OJP, before award acceptance.

7. OJP Training Guiding Principles
Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier -- develops or delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available at
https://www.ojp.gov/funding/implement/training-guiding-principles-grantees-and-subgrantees.

8. Requirements related to "de minimis" indirect cost rate A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimis" indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect cost rate, must advise OJP in writing of both its eligibility and its election, and must comply with all associated requirements in the Part 200 Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined by the Part 200 Uniform Requirements.

City of San Rafael
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EXHIBIT E: FY 2022-2023 & FY 2024 BYRNE SCIP FEDERAL CONDITIONS Rev 04/2020

9. Determination of suitability to interact with participating minors SCOPE. This condition applies to this award if it is indicated -- in the application for the award (as approved by DOJ)(or in the application for any subaward, at any tier), the DOJ funding announcement (solicitation), or an associated federal statute -- that a purpose of some or all of the activities to be carried out under the award (whether by the recipient, or a subrecipient at any tier) is to benefit a set of individuals under 18 years of age.

The recipient, and any subrecipient at any tier, must make determinations of suitability before certain individuals may interact with participating minors. This requirement applies regardless of an individual's employment status.

10. Compliance with general appropriations-law restrictions on the use of federal funds (FY 2022) The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on the use of federal funds set out in federal appropriations statutes. Pertinent restrictions, including from various "general provisions" in the Consolidated Appropriations Act, 2022, are set out at https://www.ojp.gov/funding/Explore/FY22AppropriationsRestrictions.htm, and are incorporated by reference here.

Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient) would or might fall within the scope of an appropriations-law restriction, the recipient is to contact OJP for guidance, and may not proceed without the express prior written approval of OJP.

11. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs."

12. Potential imposition of additional requirements
The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency (OJP or OVW, as appropriate) during the period of performance for this award, if the recipient is designated as "high-risk" for purposes of the DOJ high-risk grantee list.

13. Required training for Grant Award Administrator and Financial Manager The Grant Award Administrator and all Financial Managers for this award must have successfully completed an "OJP financial management and grant administration training" by 120 days after the date of the recipient's acceptance of the award. Successful completion of such a training on or after October 15, 2020, will satisfy this condition.

In the event that either the Grant Award Administrator or a Financial Manager for this award changes during the period of performance, the new Grant Award Administrator or Financial Manager must have successfully completed an "OJP financial management and grant administration training" by 120 calendar days after the date the Entity Administrator enters City of San Rafael
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EXHIBIT E: FY 2022-2023 & FY 2024 BYRNE SCIP FEDERAL CONDITIONS Rev 04/2020
updated Grant Award Administrator or Financial Manager information in JustGrants. Successful completion of such a training on or after October 15, 2020, will satisfy this condition.

A list of OJP trainings that OJP will consider "OJP financial management and grant administration training" for purposes of this condition is available at https://onlinegfmt.training.ojp.gov/. All trainings that satisfy this condition include a session on grant fraud prevention and detection.

The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails to comply with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate conditions on this award.

14. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees) The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of 41 U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal grant.

The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of employee rights and remedies under 41 U.S.C. 4712.

Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient is to contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance.

15. Requirement to report actual or imminent breach of personally identifiable information (PII) The recipient (and any "subrecipient" at any tier) must have written procedures in place to respond in the event of an actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) -- (1) creates, collects, uses, processes, stores, maintains, disseminates, discloses, or disposes of "Personally Identifiable Information (PII)" (2 CFR 200.1) within the scope of an OJP grantfunded program or activity, or (2) uses or operates a "Federal information system" (OMB Circular A-130). The recipient's breach procedures must include a requirement to report actual or imminent breach of PII to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an imminent breach.

16. Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and other events
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws, regulations, policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ), including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences.

Information on the pertinent DOJ definition of conferences and the rules applicable to this award City of San Rafael
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EXHIBIT E: FY 2022-2023 & FY 2024 BYRNE SCIP FEDERAL CONDITIONS Rev 04/2020
appears in the DOJ Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "DOJ Grants Financial Guide").

17. Requirement for data on performance and effectiveness under the award The recipient must collect and maintain data that measure the performance and effectiveness of work under this award. The data must be provided to OJP in the manner (including within the timeframes) specified by OJP in the program solicitation or other applicable written guidance.

Data collection supports compliance with the Government Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws.

18. Requirement to disclose whether recipient is designated "high risk" by a federal grant-making agency outside of DOJ
If the recipient is designated "high risk" by a federal grant-making agency outside of DOJ, currently or at any time during the course of the period of performance under this award, the recipient must disclose that fact and certain related information to OJP by email at [email protected]. For purposes of this disclosure, high risk includes any status under which a federal awarding agency provides additional oversight due to the recipient's past performance, or other programmatic or financial concerns with the recipient. The recipient's disclosure must include the following: 1. The federal awarding agency that currently designates the recipient high risk, 2. The date the recipient was designated high risk, 3. The high-risk point of contact at that federal awarding agency (name, phone number, and email address), and 4. The reasons for the high-risk status, as set out by the federal awarding agency.

19. Compliance with DOJ Grants Financial Guide
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website (currently, the "DOJ Grants Financial Guide" available at https://ojp.gov/financialguide/DOJ/index.htm), including any updated version that may be posted during the period of performance. The recipient agrees to comply with the DOJ Grants Financial Guide.

20. Encouragement of policies to ban text messaging while driving Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees") to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers.

21. Restrictions and certifications regarding non-disclosure agreements and related matters No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal City of San Rafael
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EXHIBIT E: FY 2022-2023 & FY 2024 BYRNE SCIP FEDERAL CONDITIONS Rev 04/2020
department or agency authorized to receive such information.

The foregoing is not intended, and shall not be understood by the agency making this award, to contravene requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to sensitive compartmented information), or any other form issued by a federal department or agency governing the nondisclosure of classified information.

1. In accepting this award, the recipient--
a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and
b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency.

2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement contracts, or both--
a. it represents that--
(1) it has determined that no other entity that the recipient's application proposes may or will receive award funds (whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement contract) either requires or has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and
b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency.

22. Reclassification of various statutory provisions to a new Title 34 of the United States Code On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S.

Code were editorially reclassified (that is, moved and renumbered) to a new Title 34, entitled City of San Rafael
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EXHIBIT E: FY 2022-2023 & FY 2024 BYRNE SCIP FEDERAL CONDITIONS Rev 04/2020
"Crime Control and Law Enforcement." The reclassification encompassed a number of statutory provisions pertinent to OJP awards (that is, OJP grants and cooperative agreements), including many provisions previously codified in Title 42 of the U.S. Code.

Effective as of September 1, 2017, any reference in this award document to a statutory provision that has been reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified to Title 34. This rule of construction specifically includes references set out in award conditions, references set out in material incorporated by reference through award conditions, and references set out in other award requirements.

23. Specific post-award approval required to use a noncompetitive approach in any procurement contract that would exceed $250,000
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements to obtain specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the Simplified Acquisition Threshold (currently, $250,000). This condition applies to agreements that -- for purposes of federal grants administrative requirements -- OJP considers a procurement "contract" (and therefore does not consider a subaward).

The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under an OJP award are posted on the OJP web site at https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm (Award condition: Specific post-award approval required to use a noncompetitive approach in a procurement contract (if contract would exceed $250,000)), and are incorporated by reference here.

24. Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and OJP authority to terminate award) The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements (including requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the part of recipients, subrecipients ("subgrantees"), or individuals defined (for purposes of this condition) as "employees" of the recipient or of any subrecipient.

The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the OJP web site at https://ojp.gov/funding/Explore/ProhibitedConductTrafficking.htm (Award condition: Prohibited conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP authority to terminate award)), and are incorporated by reference here.

25. Requirement to report potentially duplicative funding If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal funds during the period of performance for this award, the recipient promptly must determine whether funds from any of those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the identical cost items for which funds are provided under this award. If so, the recipient must promptly notify the DOJ awarding City of San Rafael
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agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so requested by the DOJ awarding agency, must seek a budget-modification or change-of-project-scope Grant Award Modification (GAM) to eliminate any inappropriate duplication of funding.

26. Reporting potential fraud, waste, and abuse, and similar misconduct The recipient, and any subrecipients ("subgrantees") at any tier, must promptly refer to the DOJ Office of the Inspector General (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other person has, in connection with funds under this award-- (1) submitted a claim that violates the False Claims Act; or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct.

Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the OIG by--(1) online submission accessible via the OIG webpage at https://oig.justice.gov/hotline/contact-grants.htm (select "Submit Report Online"); (2) mail directed to: U.S. Department of Justice, Office of the Inspector General, Investigations Division, ATTN: Grantee Reporting, 950 Pennsylvania Ave., NW, Washington, DC 20530; and/or (3) by facsimile directed to the DOJ OIG Investigations Division (Attn: Grantee Reporting) at (202) 616-9881 (fax).

Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline.

27. All subawards ("subgrants") must have specific federal authorization The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements for authorization of any subaward. This condition applies to agreements that -- for purposes of federal grants administrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement "contract").

The details of the requirement for authorization of any subaward are posted on the OJP web site at https://ojp.gov/funding/Explore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants") must have specific federal authorization), and are incorporated by reference here.

28. Requirements related to System for Award Management and Universal Identifier Requirements The recipient must comply with applicable requirements regarding the System for Award Management (SAM), currently accessible at https://www.sam.gov/. This includes applicable requirements regarding registration with SAM, as well as maintaining the currency of information in SAM.

The recipient also must comply with applicable restrictions on subawards ("subgrants") to firsttier subrecipients (first-tier "subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the recipient) the unique entity identifier required for SAM registration.

The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site at https://ojp.gov/funding/Explore/SAM.htm (Award condition:

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System for Award Management (SAM) and Universal Identifier Requirements), and are incorporated by reference here.

This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name).

29. Restrictions on "lobbying"
In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or any subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal, modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. 1913. (There may be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be barred by law.) Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing, extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an exception that applies to Indian tribes and tribal organizations.

Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient) would or might fall within the scope of these prohibitions, the recipient is to contact OJP for guidance, and may not proceed without the express prior written approval of OJP.

30. FFATA reporting: Subawards and executive compensation The recipient must comply with applicable requirements to report first-tier subawards ("subgrants") of $30,000 or more and, in certain circumstances, to report the names and total compensation of the five most highly compensated executives of the recipient and first-tier subrecipients (first-tier "subgrantees") of award funds. The details of recipient obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted on the OJP web site at https://ojp.gov/funding/Explore/FFATA.htm (Award condition:

Reporting Subawards and Executive Compensation), and are incorporated by reference here.

This condition, including its reporting requirement, does not apply to-- (1) an award of less than $30,000, or (2) an award made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name).

31. Cooperating with OJP Monitoring
The recipient agrees to cooperate with OJP monitoring of this award pursuant to OJP's guidelines, protocols, and procedures, and to cooperate with OJP (including the grant manager for this award and the Office of Chief Financial Officer (OCFO)) requests related to such monitoring, including requests related to desk reviews and/or site visits. The recipient agrees to provide to OJP all documentation necessary for OJP to complete its monitoring tasks, including City of San Rafael
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documentation related to any subawards made under this award. Further, the recipient agrees to abide by reasonable deadlines set by OJP for providing the requested documents. Failure to cooperate with OJP's monitoring activities may result in actions that affect the recipient's DOJ awards, including, but not limited to: withholdings and/or other restrictions on the recipient's access to award funds; referral to the DOJ OIG for audit review; designation of the recipient as a DOJ High Risk grantee; or termination of an award(s).

32. Required monitoring of subawards
The recipient must monitor subawards under this award in accordance with all applicable statutes, regulations, award conditions, and the DOJ Grants Financial Guide, and must include the applicable conditions of this award in any subaward. Among other things, the recipient is responsible for oversight of subrecipient spending and monitoring of specific outcomes and benefits attributable to use of award funds by subrecipients. The recipient agrees to submit, upon request, documentation of its policies and procedures for monitoring of subawards under this award.

33. Use of program income
Program income (as defined in the Part 200 Uniform Requirements) must be used in accordance with the provisions of the Part 200 Uniform Requirements. Program income earnings and expenditures both must be reported on the quarterly Federal Financial Report, SF 425.

34. Justice Information Sharing
Information sharing projects funded under this award must comply with DOJ's Global Justice Information Sharing Initiative (Global) guidelines. The recipient (and any subrecipient at any tier) must conform to the Global Standards Package (GSP) and all constituent elements, where applicable, as described at: https://it.ojp.gov/ gsp_grantcondition. The recipient (and any subrecipient at any tier) must document planned approaches to information sharing and describe compliance with the GSP and appropriate privacy policy that protects shared information, or provide detailed justification for why an alternative approach is recommended.

35. Avoidance of duplication of networks
To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ, to the extent possible, existing networks as the communication backbone to achieve interstate connectivity, unless the recipient can demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system.

36. Compliance with 28 C.F.R. Part 23
With respect to any information technology system funded or supported by funds under this award, the recipient (and any subrecipient at any tier) must comply with 28 C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if OJP determines this regulation to be applicable. Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may, at its City of San Rafael
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discretion, perform audits of the system, as per the regulation. Should any violation of 28 C.F.R.

Part 23 occur, the recipient may be fined as per 34 U.S.C. 10231(c)-(d). The recipient may not satisfy such a fine with federal funds.

37. Protection of human research subjects
The recipient (and any subrecipient at any tier) must comply with the requirements of 28 C.F.R.

Part 46 and all OJP policies and procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board approval, if appropriate, and subject informed consent.

38. Confidentiality of data
The recipient (and any subrecipient at any tier) must comply with all confidentiality requirements of 34 U.S.C. 10231 and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. The recipient further agrees, as a condition of award approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular, 28 C.F.R. 22.23.

39. The award recipient agrees to participate in a data collection process measuring program outputs and outcomes. The data elements for this process will be outlined by the Office of Justice Programs.

40. The recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection requests, including, but not limited to, the provision of any information required for the assessment or evaluation of any activities within this project.

41. Any Web site that is funded in whole or in part under this award must include the following statement on the home page, on all major entry pages (i.e., pages (exclusive of documents) whose primary purpose is to navigate the user to interior content), and on any pages from which a visitor may access or use a Web-based service, including any pages that provide results or outputs from the service: "This Web site is funded in whole or in part through a grant from the Bureau of Justice Assistance, Office of Justice Programs, U.S. Department of Justice. Neither the U.S. Department of Justice nor any of its components operate, control, are responsible for, or necessarily endorse, this Web site (including, without limitation, its content, technical infrastructure, and policies, and any services or tools provided)." The full text of the foregoing statement must be clearly visible on the home page. On other pages, the statement may be included through a link, entitled "Notice of Federal Funding and Federal Disclaimer," to the full text of the statement.

42. Any written, visual, or audio publications, with the exception of press releases, whether published at the grantee's or government's expense, shall contain the following statements:
"This project was supported by Grant No. <AWARD_NUMBER> awarded by the Bureau of Justice Assistance. The Bureau of Justice Assistance is a component of the Department of Justice's Office of Justice Programs, which also includes the Bureau of Justice Statistics, the National Institute of Justice, the Office of Juvenile Justice and Delinquency Prevention, the Office for Victims of Crime, and the SMART Office. Points of view or opinions in this document are those of the author and do not necessarily represent the official position or policies of the City of San Rafael
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U.S. Department of Justice." The current edition of the DOJ Grants Financial Guide provides guidance on allowable printing and publication activities.

43. Justification of consultant rate
Approval of this award does not indicate approval of any consultant rate in excess of $650 per day. A detailed justification must be submitted to and approved by the OJP program office prior to obligation or expenditure of such funds.

44. The recipient understands that, in accepting this award, the Authorized Representative declares and certifies, among other things, that he or she possesses the requisite legal authority to accept the award on behalf of the recipient entity and, in so doing, accepts (or adopts) all material requirements that relate to conduct throughout the period of performance under this award. The recipient further understands, and agrees, that it will not assign anyone to the role of Authorized Representative during the period of performance under the award without first ensuring that the individual has the requisite legal authority.

45. Submission of eligible records relevant to the National Instant Background Check System Consonant with federal statutes that pertain to firearms and background checks -- including 18 U.S.C. 922 and 34 U.S.C. ch. 409 -- if the recipient (or any subrecipient at any tier) uses this award to fund (in whole or in part) a specific project or program (such as a law enforcement, prosecution, or court program) that results in any court dispositions, information, or other records that are "eligible records" (under federal or State law) relevant to the National Instant Background Check System (NICS), or that has as one of its purposes the establishment or improvement of records systems that contain any court dispositions, information, or other records that are "eligible records" (under federal or State law) relevant to the NICS, the recipient (or subrecipient, if applicable) must ensure that all such court dispositions, information, or other records that are "eligible records" (under federal or State law) relevant to the NICS are promptly made available to the NICS or to the "State" repository/database that is electronically available to (and accessed by) the NICS, and -- when appropriate -- promptly must update, correct, modify, or remove such NICS-relevant "eligible records".

In the event of minor and transitory non-compliance, the recipient may submit evidence to demonstrate diligent monitoring of compliance with this condition (including subrecipient compliance). DOJ will give great weight to any such evidence in any express written determination regarding this condition.

46. The recipient understands and agrees that no more than 10 percent of the total amount of this award may be used by the recipient for direct costs associated with administering the award.

47. The recipient may not obligate, expend, or draw down funds for subawards until BJA provides explicit written approval of the proposed subaward. Prior approval for all subawards must be obtained post-award, through the submission and approval of a Grant Award Modification (GAM) through OJP’s JustGrants system.

48. Applicants must ensure that Limited English Proficiency persons have meaningful access to the services under this program(s). National origin discrimination includes discrimination on the basis of limited English proficiency (LEP). To ensure compliance with Title VI and the Safe City of San Rafael
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Streets Act, recipients are required to take reasonable steps to ensure that LEP persons have meaningful access to their programs. Meaningful access may entail providing language assistance services, including oral and written translation when necessary. The U.S.

Department of Justice has issued guidance for grantees to help them comply with Title VI requirements. The guidance document can be accessed on the Internet at www.lep.gov.

49. Body armor - compliance with NIJ standards and other requirements Ballistic-resistant and stab-resistant body armor purchased with award funds may be purchased at any threat level, make or model, from any distributor or manufacturer, as long as the body armor has been tested and found to comply with applicable National Institute of Justice ballistic or stab standards, and is listed on the NIJ Compliant Body Armor Model List. In addition, ballistic-resistant and stab-resistant body armor purchased must be made in the United States and must be uniquely fitted, as set forth in 34 U.S.C. 10202(c)(1)(A). The latest NIJ standard information and the NIJ Compliant Body Armor List may be found by following the links located on the NIJ Body Armor page: https://nij.ojp.gov/topics/equipment-and-technology/body-armor. In addition, if recipient uses funds under this award to purchase body armor, the recipient is strongly encouraged to have a "mandatory wear" policy in effect. There are no requirements regarding the nature of the policy other than it be a mandatory wear policy for all uniformed officers while on duty.

50. The recipient agrees that no funds under this grant award (including via subcontract or subaward, at any tier) may be used for unmanned aircraft systems (UAS), which includes unmanned aircraft vehicles (UAV), or for any accompanying accessories to support UAS.

51. In accepting this award, the recipient agrees that grant funds cannot be used for Facial Recognition Technology (FRT) unless the recipient has policies and procedures in place to ensure that the FRT will be utilized in an appropriate and responsible manner that promotes public safety, and protects privacy, civil rights, and civil liberties and complies with all applicable provisions of the U.S. Constitution, including the Fourth Amendment’s protection against unreasonable searches and seizures and the First Amendment’s freedom of association and speech, as well as other laws and regulations. Recipients utilizing funds for FRT must make such policies and procedures available to DOJ upon request.

52. Compliance with National Environmental Policy Act and related statutes Upon request, the recipient (and any subrecipient at any tier) must assist BJA in complying with the National Environmental Policy Act (NEPA), the National Historic Preservation Act, and other related federal environmental impact analyses requirements in the use of these award funds, either directly by the recipient or by a subrecipient. Accordingly, the recipient agrees to first determine if any of the following activities will be funded by the grant, prior to obligating funds for any of these purposes. If it is determined that any of the following activities will be funded by the award, the recipient agrees to contact BJA.

The recipient understands that this condition applies to new activities as set out below, whether or not they are being specifically funded with these award funds. That is, as long as the activity is being conducted by the recipient, a subrecipient, or any third party, and the activity needs to be undertaken in order to use these award funds, this condition must first be met. The activities covered by this condition are:

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a. New construction;
b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including properties located within a 100-year flood plain, a wetland, or habitat for endangered species, or a property listed on or eligible for listing on the National Register of Historic Places;
c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or education environments; and e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories.

The recipient understands and agrees that complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement, as directed by BJA.

The recipient further understands and agrees to the requirements for implementation of a Mitigation Plan, as detailed at https://bja.gov/Funding/nepa.html, for programs relating to methamphetamine laboratory operations.

Application of This Condition to Recipient's Existing Programs or Activities: For any of the recipient's or its subrecipients' existing programs or activities that will be funded by these award funds, the recipient, upon specific request from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that funded program or activity.

53. "Methods of Administration" - monitoring compliance with civil rights laws and nondiscrimination provisions
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with applicable federal civil rights laws and nondiscrimination provisions. Within 90 days of the date of award acceptance, the recipient must submit to OJP's Office for Civil Rights (at [email protected]) written Methods of Administration ("MOA") for subrecipient monitoring with respect to civil rights requirements. In addition, upon request by OJP (or by another authorized federal agency), the recipient must make associated documentation available for review.

The details of the recipient's obligations related to Methods of Administration are posted on the OJP web site at https://ojp.gov/funding/Explore/StateMethodsAdmin-FY2017update.htm (Award condition: "Methods of Administration" - Requirements applicable to States (FY 2017 Update)), and are incorporated by reference here.

54. Regarding medication-assisted treatment (MAT), the award recipient understands and agrees to the following: 1) all clients in a BJA-funded drug court have a right to access MAT under the care and prescription of a physician to the extent MAT is clinically indicated; 2) BJA-funded drug City of San Rafael
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courts must not deny any eligible client enrollment to the drug court program because of their use of FDA-approved medications for the treatment of substance abuse; 3) MAT must be permitted to be continued for as long as the prescriber determines that the FDA-approved medication is clinically beneficial; 4) while under no circumstances can a BJA-funded drug court program deny access to MAT under the care and prescription of a physician when it is clinically indicated, a judge retains judicial discretion to mitigate/reduce the risk of abuse, misuse, or diversion of these medications; and 5) federal funds shall not be used to support activities that violate the Controlled Substances Act, 21 U.S.C. 801-904.

55. All BJA-funded adult drug courts must be operated based on the 10 key components for drug courts, which are found in BJA’s and National Association of Drug Court Professionals’ (NADCP) publication: Defining Drug Courts: The Key Components at https://www.ncjrs.gov/pdffiles1/bja/205621.pdf. During the grant period of performance, if BJA concludes that a funded drug court is not conforming to the 10 key components, it retains the right to place the award recipient on a corrective action plan to bring the drug court into conformance. Continued failure to maintain conformance to the key components may result in a hold placed on award funds or suspension/termination of the grant award agreement.

56. The recipient understands and agrees to operate any behavioral health crisis care program funded under this award in accordance with the Substance Abuse and Mental Health Services Administration National Guidelines for Behavioral Health Crisis Care:
https://www.samhsa.gov/sites/default/files/national-guidelines-for-behavioral-health-crisis-care02242020.pdf.

57. Extreme risk protection programs funded under this award must include, at a minimum: predeprivation and post-deprivation due process rights that prevent any violation or infringement of the Constitution of the United States, including but not limited to the Bill of Rights, and the substantive or procedural due process rights guaranteed under the Fifth and Fourteenth Amendments to the Constitution of the United States, as applied to the States, and as interpreted by State courts and United States courts (including the Supreme Court of the United States). Such programs must include, at the appropriate phase to prevent any violation of constitutional rights, at minimum, notice, the right to an in-person hearing, an unbiased adjudicator, the right to know opposing evidence, the right to present evidence, and the right to confront adverse witnesses; the right to be represented by counsel at no expense to the government; pre-deprivation and post-deprivation heightened evidentiary standards and proof which mean not less than the protections afforded to a similarly situated litigant in Federal court or promulgated by the State's evidentiary body, and sufficient to ensure the full protections of the Constitution of the United States, including but not limited to the Bill of Rights, and the substantive and procedural due process rights guaranteed under the Fifth and Fourteenth Amendments to the Constitution of the United States, as applied to the States, and as interpreted by State courts and United States courts (including the Supreme Court of the United States). The heightened evidentiary standards and proof under such programs must, at all appropriate phases to prevent any violation of any constitutional right, at minimum, prevent reliance upon evidence that is unsworn or unaffirmed, irrelevant, based on inadmissible hearsay, unreliable, vague, speculative, and lacking a foundation; and penalties for abuse of the program.

58. The recipient understands and agrees that it must form a diverse Crisis Intervention Advisory Board to inform and guide the state’s related gun violence reduction programs/initiatives. The City of San Rafael
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Board must include representatives from law enforcement, the community, courts, prosecution, behavioral health providers, victim services, and legal counsel. The program and budget plans must be developed in coordination with and with demonstrated approval from the Crisis Intervention Advisory Board prior to submission for BJA review, and advisory board approval will also be required for any subsequent changes to the project’s scope or budget.

59. The recipient is authorized to incur obligations, expend, and draw down funds in an amount not to exceed $20,000, for the sole purpose of developing the program and budget plans in coordination with the Crisis Intervention Advisory Board. The recipient is not authorized to incur any additional obligations or make any additional expenditures or drawdowns until (1) the recipient submits program and budget plans that were developed in coordination with and demonstrate evidence of approval by the Crisis Intervention Advisory Board, (2) BJA approves the submission via Grant Award Modification (GAM), and (3) BJA has issued an Award Condition Modification (ACM) releasing this award condition.

60. The recipient understands and agrees that it must (1) subaward at least 40% of the award amount to units of local government in order to meet the Local Pass-through, and (2) subaward additional amounts identified by BJA to state courts that provide criminal justice and civil justice services for the “less-than-$10,000 jurisdictions” within the state and/or subaward the funds to such jurisdictions. Additional details on both of these pass-through requirements is available in the BJA FY 2022 - 2023 Byrne State Crisis Intervention Program Formula Solicitation.

61. Limit on use of grant funds for grantees' employees' salaries With respect to this award, federal funds may not be used to pay cash compensation (salary plus bonuses) to any employee of the award recipient at a rate that exceeds 110% of the maximum annual salary payable to a member of the federal government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year. (An award recipient may compensate an employee at a higher rate, provided the amount in excess of this compensation limitation is paid with non-federal funds.) This limitation on compensation rates allowable under this award may be waived on an individual basis at the discretion of the OJP official indicated in the program announcement under which this award is made.

62. Recipient integrity and performance matters: Requirement to report information on certain civil, criminal, and administrative proceedings to SAM and FAPIIS The recipient must comply with any and all applicable requirements regarding reporting of information on civil, criminal, and administrative proceedings connected with (or connected to the performance of) either this OJP award or any other grant, cooperative agreement, or procurement contract from the federal government. Under certain circumstances, recipients of OJP awards are required to report information about such proceedings, through the federal System for Award Management (known as "SAM"), to the designated federal integrity and performance system (currently, "FAPIIS").

The details of recipient obligations regarding the required reporting (and updating) of information on certain civil, criminal, and administrative proceedings to the federal designated integrity and performance system (currently, "FAPIIS") within SAM are posted on the OJP web site at City of San Rafael
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https://ojp.gov/funding/FAPIIS.htm (Award condition: Recipient Integrity and Performance Matters, including Recipient Reporting to FAPIIS), and are incorporated by reference here.

63. Withholding - Certification with respect to Federal taxes - award exceeding $5 million (updated Aug. 2017)
The recipient may not obligate, expend, or draw down any funds under this award until it has submitted to the program manager, in a format acceptable to OJP, a formal written certification directed to OJP and executed by an official with authority to sign on behalf of the recipient, that the recipient (unless an exemption applies by operation of law, as described below)-- (1) has filed all Federal tax returns required for the three tax years immediately preceding the tax year in which the certification is made; (2) has not been convicted of a criminal offense under the Internal Revenue Code of 1986; and (3) has not, more than 90 days prior to this certification, been notified of any unpaid federal tax assessment for which the liability remains unsatisfied, unless the assessment is the subject of an installment agreement or offer in compromise that has been approved by the Internal Revenue Service and is not in default, or the assessment is the subject of a non-frivolous administrative or judicial proceeding; and until an Award Condition Modification (ACM) has been issued to remove this condition.

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FY 2024 Byrne SCIP Federal Conditions

1. Meaningful access requirement for individuals with limited English proficiency The recipient, and any subrecipient at any tier, must take reasonable steps to ensure that individuals with limited English proficiency (LEP) have meaningful access to their programs and activities to comply with Title VI of the Civil Rights Act of 1964 (Title VI), which prohibits discrimination on the basis of national origin, including discrimination against individuals with LEP. Such steps may require providing language assistance services, such as interpretation or translation services. The Department of Justice guidance on compliance with this requirement may be found at "Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons" (67 Fed. Reg. 41455-41472) (https://www.federalregister.gov/d/02-15207) and is incorporated by reference here.

2. Compliance with general appropriations-law restrictions on the use of federal funds (FY 2024) The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on the use of federal funds set out in federal appropriations statutes. Pertinent restrictions that may be set out in applicable appropriations acts are indicated at https://ojp.gov/funding/Explore/FY24AppropriationsRestrictions.htm, and are incorporated by reference here.

3. Requirements of the award; remedies for non-compliance or for materially false statements The conditions of this award are material requirements of the award. Compliance with any assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material requirement of this award.

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conduct during the award period -- may result in OJP taking appropriate action with respect to the recipient and the award. Among other things, the OJP may withhold award funds, disallow costs, or suspend or terminate the award. DOJ, including OJP, also may take other legal action as appropriate.

Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be held, instead, that the provision is utterly invalid or -unenforceable, such provision shall be deemed severable from this award.

5. Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R.

Part 200, as adopted and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this award from OJP.

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6. Reporting potential fraud, waste, and abuse, and similar misconduct The recipient, and any subrecipients ("subgrantees") at any tier, must promptly refer to the DOJ Office of the Inspector General (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other person has, in connection with funds under this award-- (1) submitted a claim that violates the False Claims Act; or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct.

Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline.

7. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 38.

Among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious practice. Part 38 also sets out rules and requirements that pertain to recipient and subrecipient ("subgrantee") organizations that engage in or conduct explicitly religious activities, as well as rules and requirements that pertain to recipients and subrecipients that are faith-based or religious organizations.

Recipients and subrecipients that provide social services under this award must give written notice to beneficiaries and prospective beneficiaries prior to the provision of services (if practicable) which shall include language substantially similar to the language in 28 CFR Part 38, Appendix C, sections (1) through (4). A sample written notice may be found at https://www.ojp.gov/program/civil-rights-office/partnerships-faith-based-and-other-neighborhoodorganizations.

In certain instances, a faith-based or religious organization may be able to take religion into account when making hiring decisions, provided it satisfies certain requirements. For more information, please see
https://www.ojp.gov/funding/explore/legaloverview2024/civilrightsrequirements.

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election, and must comply with all associated requirements in the Part 200 Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined by the Part 200 Uniform Requirements.

9. Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and other events
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws, regulations, policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ), including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences.

Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "DOJ Grants Financial Guide").

10. Requirement for data on performance and effectiveness under the award The recipient must collect and maintain data that measure the performance and effectiveness of work under this award. The data must be provided to OJP in the manner (including within the timeframes) specified by OJP in the program solicitation or other applicable written guidance.

Data collection supports compliance with the Government Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws.

11. Compliance with DOJ Grants Financial Guide
References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website (currently, the "DOJ Grants Financial Guide" available at https://ojp.gov/financialguide/DOJ/index.htm), including any updated version that may be posted during the period of performance. The recipient agrees to comply with the DOJ Grants Financial Guide.

12. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an equal employment opportunity program.

Among other items, 28 C.F.R. § 42.106(d), 28 C.F.R. § 42.405(c), and 28 C.F.R. § 42.505(f) contain notice requirements that covered recipients must follow regarding the dissemination of information regarding federal nondiscrimination requirements.

13. Determination of suitability to interact with participating minors SCOPE. This condition applies to this award if it is indicated -- in the application for the award (as approved by DOJ)(or in the application for any subaward, at any tier), the DOJ funding announcement (solicitation), or an associated federal statute -- that a purpose of some or all of City of San Rafael
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the activities to be carried out under the award (whether by the recipient, or a subrecipient at any tier) is to benefit a set of individuals under 18 years of age.

The details of this requirement are posted on the OJP web site at https://ojp.gov/funding/Explore/Interact-Minors.htm (Award condition: Determination of suitability required, in advance, for certain individuals who may interact with participating minors), and are incorporated by reference here.

14. Requirement to disclose whether recipient is designated "high risk" by a federal grant-making agency outside of DOJ
If the recipient is designated "high risk" by a federal grant-making agency outside of DOJ, currently or at any time during the course of the period of performance under this award, the recipient must disclose that fact and certain related information to OJP by email at [email protected]. For purposes of this disclosure, high risk includes any status under which a federal awarding agency provides additional oversight due to the recipient's past performance, or other programmatic or financial concerns with the recipient. The recipient's disclosure must include the following: 1. The federal awarding agency that currently designates the recipient high risk, 2. The date the recipient was designated high risk, 3. The high-risk point of contact at that federal awarding agency (name, phone number, and email address), and 4. The reasons for the high-risk status, as set out by the federal awarding agency.

15. Employment eligibility verification for hiring under the award

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compliance with this award condition in accordance with Form I-9 record retention requirements, as well as records of all pertinent notifications and trainings.

2. Monitoring
The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition.

4. Rules of construction
A. Staff involved in the hiring process
For purposes of this condition, persons "who are or will be involved in activities under this award" specifically includes (without limitation) any and all recipient (or any subrecipient) officials or other staff who are or will be involved in the hiring process with respect to a position that is or will be funded (in whole or in part) with award funds.

C. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin Islands of the United States, and the Commonwealth of the Northern Mariana Islands.

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Questions about the meaning or scope of this condition should be directed to OJP, before award acceptance.

16. Encouragement of policies to ban text messaging while driving Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees") to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers.

17. Reclassification of various statutory provisions to a new Title 34 of the United States Code On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S.

Code were editorially reclassified (that is, moved and renumbered) to a new Title 34, entitled "Crime Control and Law Enforcement." The reclassification encompassed a number of statutory provisions pertinent to OJP awards (that is, OJP grants and cooperative agreements), including many provisions previously codified in Title 42 of the U.S. Code.

18. Restrictions and certifications regarding non-disclosure agreements and related matters No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such information.

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contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency.

19. OJP Training Guiding Principles
Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier -- develops or delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available at
https://www.ojp.gov/funding/implement/training-guiding-principles-grantees-and-subgrantees.

20. Specific post-award approval required to use a noncompetitive approach in any procurement contract that would exceed $250,000
The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements to obtain specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the Simplified Acquisition Threshold (currently, $250,000). This condition applies to agreements that -- for purposes of federal grants administrative requirements -- OJP considers a procurement "contract" (and therefore does not consider a subaward).

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award approval required to use a noncompetitive approach in a procurement contract (if contract would exceed $250,000)), and are incorporated by reference here.

21. Requirement to report potentially duplicative funding If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal funds during the period of performance for this award, the recipient promptly must determine whether funds from any of those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the identical cost items for which funds are provided under this award. If so, the recipient must promptly notify the DOJ awarding agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so requested by the DOJ awarding agency, must seek a budget-modification or change-of-project-scope Grant Award Modification (GAM) to eliminate any inappropriate duplication of funding.

22. Required training for Grant Award Administrator and Financial Manager The Grant Award Administrator and all Financial Managers for this award must have successfully completed an "OJP financial management and grant administration training" by 120 days after the date of the recipient's acceptance of the award. Successful completion of such a training on or after January 1, 2021, will satisfy this condition.

23. Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees) The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of 41 U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal grant.

The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of employee rights and remedies under 41 U.S.C. 4712.

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Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient is to contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance.

25. Potential imposition of additional requirements
The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency (OJP or OVW, as appropriate) during the period of performance for this award, if the recipient is designated as "high-risk" for purposes of the DOJ high-risk grantee list.

26. Requirement to report actual or imminent breach of personally identifiable information (PII) The recipient (and any "subrecipient" at any tier) must have written procedures in place to respond in the event of an actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) -- (1) creates, collects, uses, processes, stores, maintains, disseminates, discloses, or disposes of "Personally Identifiable Information (PII)" (2 CFR 200.1) within the scope of an OJP grant-funded program or activity, or (2) uses or operates a "Federal information system" (OMB Circular A130). The recipient's breach procedures must include a requirement to report actual or imminent breach of PII to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an imminent breach.

27. Requirements related to System for Award Management and Universal Identifier Requirements The recipient must comply with applicable requirements regarding the System for Award Management (SAM), currently accessible at https://www.sam.gov/. This includes applicable requirements regarding registration with SAM, as well as maintaining the currency of information in SAM.

The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site at https://ojp.gov/funding/Explore/SAM.htm (Award condition:

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System for Award Management (SAM) and Universal Identifier Requirements), and are incorporated by reference here.

28. Compliance with restrictions on the use of federal funds--prohibited and controlled equipment under OJP awards
Consistent with Executive Order 14074, “Advancing Effective, Accountable Policing and Criminal Justice Practices To Enhance Public Trust and Public Safety,” OJP has prohibited the use of federal funds under this award for purchases or transfers of specified equipment by law enforcement agencies. In addition, OJP requires the recipient, and any subrecipient (“subgrantee”) at any tier, to put in place specified controls prior to using federal funds under this award to acquire or transfer any property identified on the “controlled equipment” list. The details of the requirement are posted on the OJP web site at
https://www.ojp.gov/funding/explore/prohibited-and-controlled-equipment (Award condition:

Compliance with restrictions on the use of federal funds--prohibited and controlled equipment under OJP awards), and are incorporated by reference here.

30. All subawards ("subgrants") must have specific federal authorization The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements for authorization of any subaward. This condition applies to agreements that -- for purposes of federal grants administrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement "contract").

The details of the requirement for authorization of any subaward are posted on the OJP web site City of San Rafael
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at https://ojp.gov/funding/Explore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants") must have specific federal authorization), and are incorporated by reference here.

31. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs."
Among other items, 28 C.F.R. § 54.140 contains notice requirements that covered recipients must follow regarding the dissemination of information regarding federal nondiscrimination requirements.

32. FFATA reporting: Subawards and executive compensation The recipient must comply with applicable requirements to report first-tier subawards ("subgrants") of $30,000 or more and, in certain circumstances, to report the names and total compensation of the five most highly compensated executives of the recipient and first-tier subrecipients (first-tier "subgrantees") of award funds. The details of recipient obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted on the OJP web site at https://ojp.gov/funding/Explore/FFATA.htm (Award condition:

Reporting Subawards and Executive Compensation), and are incorporated by reference here.

33. Cooperating with OJP Monitoring
The recipient agrees to cooperate with OJP monitoring of this award pursuant to OJP's guidelines, protocols, and procedures, and to cooperate with OJP (including the grant manager for this award and the Office of Chief Financial Officer (OCFO)) requests related to such monitoring, including requests related to desk reviews and/or site visits. The recipient agrees to provide to OJP all documentation necessary for OJP to complete its monitoring tasks, including documentation related to any subawards made under this award. Further, the recipient agrees to abide by reasonable deadlines set by OJP for providing the requested documents. Failure to cooperate with OJP's monitoring activities may result in actions that affect the recipient's DOJ awards, including, but not limited to: withholdings and/or other restrictions on the recipient's access to award funds; referral to the DOJ OIG for audit review; designation of the recipient as a DOJ High Risk grantee; or termination of an award(s).

34. Required monitoring of subawards
The recipient must monitor subawards under this award in accordance with all applicable statutes, regulations, award conditions, and the DOJ Grants Financial Guide, and must include the applicable conditions of this award in any subaward. Among other things, the recipient is City of San Rafael
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responsible for oversight of subrecipient spending and monitoring of specific outcomes and benefits attributable to use of award funds by subrecipients. The recipient agrees to submit, upon request, documentation of its policies and procedures for monitoring of subawards under this award.

35. Use of program income
Program income (as defined in the Part 200 Uniform Requirements) must be used in accordance with the provisions of the Part 200 Uniform Requirements. Program income earnings and expenditures both must be reported on the quarterly Federal Financial Report, SF 425.

36. Justice Information Sharing
Information sharing projects funded under this award must comply with DOJ's Global Justice Information Sharing Initiative (Global) guidelines. The recipient (and any subrecipient at any tier) must conform to the Global Standards Package (GSP) and all constituent elements, where applicable, as described at: https://it.ojp.gov/gsp_grantcondition. The recipient (and any subrecipient at any tier) must document planned approaches to information sharing and describe compliance with the GSP and appropriate privacy policy that protects shared information, or provide detailed justification for why an alternative approach is recommended.

37. Avoidance of duplication of networks
To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ, to the extent possible, existing networks as the communication backbone to achieve interstate connectivity, unless the recipient can demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system.

38. Compliance with 28 C.F.R. Part 23
With respect to any information technology system funded or supported by funds under this award, the recipient (and any subrecipient at any tier) must comply with 28 C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, if OJP determines this regulation to be applicable. Should OJP determine 28 C.F.R. Part 23 to be applicable, OJP may, at its discretion, perform audits of the system, as per the regulation. Should any violation of 28 C.F.R. Part 23 occur, the recipient may be fined as per 34 U.S.C. 10231(c)-(d). The recipient may not satisfy such a fine with federal funds.

39. Protection of human research subjects
The recipient (and any subrecipient at any tier) must comply with the requirements of 28 C.F.R.

40. Confidentiality of data
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The recipient (and any subrecipient at any tier) must comply with all confidentiality requirements of 34 U.S.C. 10231 and 28 C.F.R. Part 22 that are applicable to collection, use, and revelation of data or information. The recipient further agrees, as a condition of award approval, to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and, in particular, 28 C.F.R. 22.23.

41. The award recipient agrees to participate in a data collection process measuring program outputs and outcomes. The data elements for this process will be outlined by the Office of Justice Programs.

42. The recipient agrees to cooperate with any assessments, national evaluation efforts, or information or data collection requests, including, but not limited to, the provision of any information required for the assessment or evaluation of any activities within this project.

43. Any Web site that is funded in whole or in part under this award must include the following statement on the home page, on all major entry pages (i.e., pages (exclusive of documents) whose primary purpose is to navigate the user to interior content), and on any pages from which a visitor may access or use a Web-based service, including any pages that provide results or outputs from the service:
"This Web site is funded [insert "in part," if applicable] through a grant from the [insert name of OJP component], Office of Justice Programs, U.S. Department of Justice. Neither the U.S.

Department of Justice nor any of its components operate, control, are responsible for, or necessarily endorse, this Web site (including, without limitation, its content, technical infrastructure, and policies, and any services or tools provided)." The full text of the foregoing statement must be clearly visible on the home page. On other pages, the statement may be included through a link, entitled "Notice of Federal Funding and Federal Disclaimer," to the full text of the statement.

44. Any written, visual, or audio publications funded in whole or in part under this award, with the exception of press releases, shall contain the following statements: "This project was supported by Grant No. <AWARD_NUMBER> awarded by the Bureau of Justice Assistance. The Bureau of Justice Assistance is a component of the Department of Justice's Office of Justice Programs, which also includes the Bureau of Justice Statistics, the National Institute of Justice, the Office of Juvenile Justice and Delinquency Prevention, the Office for Victims of Crime, and the SMART Office. Points of view or opinions in this document are those of the author and do not necessarily represent the official position or policies of the U.S. Department of Justice." The current edition of the DOJ Grants Financial Guide provides guidance on allowable printing and publication activities.

45. Justification of consultant rate
Approval of this award does not indicate approval of any consultant rate in excess of $650 per day. A detailed justification must be submitted to and approved by the OJP program office prior to obligation or expenditure of such funds.

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San Rafael City CouncilOctober 20, 2025

San Rafael City Council
October 20, 2025