Agenda packet, regular meeting — San Rafael City Council, February 2, 2026

AGENDA

SAN RAFAEL CITY COUNCIL - MONDAY, FEBRUARY 2, 2026
REGULAR MEETING AT 6:00 P.M.

San Rafael City Hall, Council Chambers
1400 Fifth Avenue, San Rafael, CA 94901
Watch Online:

Watch on Webinar: https://tinyurl.com/city-council-1
Watch on YouTube: www.youtube.com/cityofsanrafael
Listen by phone: (669) 444-9171
ID: 863-4489-1398#
This meeting will be held in-person. This meeting is being streamed to YouTube at www.youtube.com/cityofsanrafael.

How to participate in the meeting:
• You are welcome to come to the meeting and provide public comment in person. Each speaker will have 2-minutes to provide public comment per agenda item. • Submit your comments by email to [email protected] by 4:00 p.m. the day of the meeting.

If you experience technical difficulties during the meeting, please contact [email protected].

OPEN TIME FOR PUBLIC EXPRESSION – 10 MINUTES
Members of the public may speak to the City Council on items that are not on the agenda and are within the Council’s jurisdiction. Open Time for Public Expression happens twice during the meeting. At the beginning of the meeting, public comment is limited to a total of 10 minutes, with each speaker allowed up to 2 minutes. Open Time for Public Expression will be held again at the end of the meeting with no total time limit. Please note that, under state law, the City Council cannot discuss or take action on items that are not on the agenda.

CITY MANAGER AND COUNCILMEMBER REPORTS:
(including AB 1234 Reports on Meetings and Conferences Attended at City Expense)

1. City Manager and Councilmember Reports:

CONSENT CALENDAR:

The opportunity for public comment on consent calendar items will occur prior to the City Council’s vote on the Consent Calendar. The City Council may approve the entire consent calendar with one action. In the alternative, items on the Consent Calendar may be removed by any City Council or staff member, for separate discussion and vote.

2. Consent Calendar Items:
a. Approval of Minutes
Approve Minutes of the Closed Session and Regular City Council Meeting of January 20, 2025 (CC)
Recommended Action - Approve Minutes as submitted
2 b. Public Works Director Authority to Approve Public Works Project Plans Final Adoption of Ordinance 2058: An Ordinance Amending San Rafael Municipal Code Section 2.12.290, Duties of the Supervisor of Public Works, to Clarify Delegation of Authority to the Supervisor of Public Works and Designees to Approve Plans, Specifications, and Designs for Public Works Projects; CEQA Determination: Exempt Pursuant to CEQA Guideline 15378(b)(5) (CC)
Recommended Action – Final Adoption of Ordinance 2058
c. Black History Month Proclamation
Proclamation in Recognition of Black History Month (CM) Recommended Action – Receive and file
d. Agreements for Development of Impact Fee Nexus Studies Resolution Authorizing the City Manager to (1) Amend the Existing Professional Services Agreement with Keyser Marston Associates, Inc. for Additional Work Related to the Park Impact Fee Nexus Study for a New Not To Exceed Amount of $48,571, And (2) Enter Into a New Professional Services Agreement with Keyser Marston Associates, Inc. for Additional Development Impact Fee Nexus Studies In the Not To Exceed Amount of $76,560, for a Combined Total Amount Not To Exceed Amount Of $125,131 (CED) Recommended Action – Adopt Resolution and Enter into a new Professional Services Agreement with Keyser Marston Associates, Inc.
e. Lincoln Avenue from Second Street to Paloma Avenue Safety Improvements Project Funding Agreement
Resolution Authorizing The City Manager To Execute A Program Supplement Agreement With The California Department Of Transportation (Caltrans) For $180,000 In Local Highway Safety Improvement Program (HSIP) Funds For The Lincoln Avenue From Second Street To Paloma Avenue Safety Improvements Project (PW) Recommended Action – Adopt Resolution

OTHER AGENDA ITEMS

3. Other Agenda Items
a. SAFE Team Pilot Program Overview and Recommendation for Program Continuation Resolution Authorizing the City Manager to Execute an Amendment to the Agreement for Professional Services with Petaluma People Services Center to Extend the Term Through June 30, 2027 for Continuation of the Specialized Assistance for Everyone (SAFE) Team in a Not to Exceed Amount of $775,000 per Year Through the Term of the Contract Extension (PD)
Recommended Action – Adopt Resolution
b. Fiscal Sustainability Framework
City’s Budget Outlook, Framework for Fiscal Sustainability, and Preliminary Staff Recommendations Related to Potential 2026 Ballot Measures (Fin) Recommended Action – Receive the Presentation
c. Downtown San Rafael Arts District Public Art Program 2025/2026 Implementation: Five Public Art Proposals
i. Resolution (1) Approving the Installation of Three Murals and One Temporary Sculpture at Four Public Locations in San Rafael, And (2) Authorizing the City Manager to Execute 3 Art License Agreements with Each Artist, And Amending the Agreement with Local Edition Marketing, LLC to Increase the Total Not to Exceed to $260,000; And ii. Resolution Approving the Installation of One Sculpture in San Rafael and Authorizing the City Manager to Execute an Art License Agreement with the Artist (CED/LR) Recommended Action – Adopt Resolutions

OPEN TIME FOR PUBLIC EXPRESSION CONTINUED
Members of the public may speak to the City Council on items that are not on the agenda and are within the Council’s jurisdiction. Please note that, under state law, the City Council generally cannot discuss or take action on items that are not on the agenda, unless there is an emergency or an urgent issue that came up after the agenda was posted. Each speaker may speak for up to two minutes. Comments should be respectful to the community.

ADJOURNMENT:

Any records relating to an agenda item, received by a majority or more of the Council less than 72 hours before the meeting, shall be available for inspection online and at City Hall, 1400 Fifth Avenue, and placed with other agendarelated materials on the table in front of the Council Chamber prior to the meeting. Sign Language interpreters may be requested by calling (415) 485-3066 (voice), emailing [email protected] or using the California Telecommunications Relay Service by dialing “711”, at least 72 hours in advance of the meeting. Copies of documents are available in accessible formats upon request. To request Spanish language interpretation, please submit an online form at https://www.cityofsanrafael.org/request-for-interpretation/.

Minutes subject to approval at the February 2, 2026 City Council Meeting

MINUTES

SAN RAFAEL CITY COUNCIL SPECIAL CLOSED SESSION
TUESDAY, JANUARY 20, 2026 AT 5:30 P.M.

Third Floor Conference Room
1400 Fifth Avenue, San Rafael, CA 94901

Present: Councilmember Bushey
Councilmember Hill
Vice Mayor Kertz
Councilmember Llorens Gulati
Mayor Kate

Absent: None
Also Present: City Manager Cristine Alilovich
Chief Assistant City Attorney Andrea Visveshwara
Mayor Kate called the meeting to order at 5:30 p.m.

OPEN SESSION – THIRD FLOOR CONFERENCE ROOM
The Mayor will announce Closed Session items and invite public comment on agenda items. Each speaker will have two minutes to provide comments before the City Council convenes in Closed Session.

1. Mayor Kate to announce Closed Session items.

Mayor Kate invited public comment; however, there were none.

CLOSED SESSION – THIRD FLOOR CONFERENCE ROOM

2. Closed Session:

CONFERENCE WITH LEGAL COUNSEL—EXISTING LITIGATION, pursuant to Government Code Section 54956.9(d)(1)
Name of case: Worker’s Compensation Appeal Board, Claim No. 1993400030 ADJOURNMENT:

Mayor Kate adjourned the meeting at 5:38 p.m.
__________________________
LINDSAY LARA, City Clerk
APPROVED THIS _____DAY OF____________, 2026
_____________________________________
KATE COLIN, Mayor

Minutes subject to approval at the February 2, 2026 City Council Meeting

MINUTES

SAN RAFAEL CITY COUNCIL - TUESDAY, JANUARY 20, 2026
REGULAR MEETING AT 6:00 P.M.

San Rafael City Hall, Council Chambers
1400 Fifth Avenue, San Rafael, CA 94901
Watch Online:

Watch on Webinar: https://tinyurl.com/city-council-2
Watch on YouTube: www.youtube.com/cityofsanrafael
Listen by phone: (669) 444-9171
ID: 860-6190-5675#
This meeting will be held in-person. This meeting is being streamed to YouTube at www.youtube.com/cityofsanrafael.

If you experience technical difficulties during the meeting, please contact [email protected].

Present: Councilmember Bushey
Councilmember Hill
Vice Mayor Kertz
Councilmember Llorens Gulati
Mayor Kate

Absent: None
Also Present: City Manager Cristine Alilovich
Chief Assistant City Attorney Andrea Visveshwara
City Clerk Lindsay Lara
Mayor Kate called the meeting to order at 6:00 p.m. and invited City Clerk Lindsay Lara to call the roll.

Chief Assistant City Attorney Andrea Visveshwara announced that the City Council met in the Closed Session held before the regular meeting and voted unanimously to authorize a settlement in the worker's compensation case at 50% permanent disability.

Mayor Kate provided opening remarks which included gratitude to City Staff, an acknowledgment regarding the uncertainty, concern and fear people are having about what’s happening in our nation and the world, volunteering locally, an Open Time for Public Expression update, and a land acknowledgment.

City Clerk Lindsay Lara informed the community that the in-person meeting would also be recorded and streamed live to YouTube and through Zoom. She noted the two-minute timer for public comment and closed captioning on Zoom.

Page 2 of 6 ends

OPEN TIME FOR PUBLIC EXPRESSION – 10 MINUTES
• William Rawlins addressed the City Council regarding parking tickets for his truck with a slide-in camper.
• Nancy Long addressed the City Council regarding the Starkweather Path lighting project and the proposed art installation there.
• Susan Levine addressed the City Council regarding the Starkweather Path lighting project and the proposed art installation.
• Mark Fallos addressed the City Council regarding the Starkweather Path lighting project. • Jeffrey Sanchez, Marin Cyclists, addressed the City Council regarding bicycle safety on Pt.

San Pedro Road.

CITY MANAGER AND COUNCILMEMBER REPORTS:
(including AB 1234 Reports on Meetings and Conferences Attended at City Expense)

1. City Manager and Councilmember Reports:

City Manager Cristine Alilovich provided the following announcements and updates:
• San Rafael’s receipt of Bloomberg’s What Works Cities Designation • AT&T 911 Failure and Update
• Fatality of Lucia Jennifer Blandina Sontay Vicente on Pt. San Pedro Road • 350 Merrydale Interim Shelter Project community meeting • Prescribed burns - Subscribe to Alert Marin
• Final call for nominations for the 2026 Public Service Award • Sonoma Marin Area Rail Transit (SMART) Oversight Committee – Call out for applications – Applications due by Tuesday, February 3
• 3rd Annual Downtown San Rafael Lunar New Year Horse Hunt & Word Scramble Challenge to start February 17
• Police Advisory & Accountability Committee meeting to be held Wednesday, January 21, 6 p.m.
• Planning Commission meeting to be held Tuesday, January 27, 7 p.m. • Sea Level Rise Feasibility Study final results presentation to be held Monday, January 26, 12 p.m. on Zoom, and again at 6 p.m. in Spanish on Zoom City Councilmember Reports:
• Vice Mayor Kertz announced the “What About Age?” art exhibit, running January 26 through May 6, at the Marin County Civic Center Galleries. • Councilmember Llorens Gulati reported on a Marin Transit meeting, a Canal Promise Neighborhood Steering Committee meeting, a Marin Clean Energy Executive Committee meeting, a Marin Clean Energy board meeting, a Canal Transportation and Lighting meeting, and a Climate Change Action Plan forum. • Councilmember Bushey reported on a Marin Transit meeting, a San Rafael Sanitation board meeting where a draft agreement was approved with Central Marin Sanitation Agency (CMSA) that will move City employees to CMSA, and a Montecito Area Residents Association meeting.
• Councilmember Hill reported on a Finance Subcommittee meeting. • Mayor Kate reported on a visit with Laurel Dell 2nd graders at City Hall, a Sonoma Marin Area Rail Transit (SMART) meeting, speaking at the San Rafael Chamber of Commerce Leadership Institute, speaking at the Marin County Civil Grand Jury, and a Transportation Authority of Marin (TAM) meeting.

Mayor Kate invited public comment.

Page 3 of 6 ends

Speakers: Ken Dickinson, Wayne Rayburn, Gregory Andrew
CONSENT CALENDAR:

Mayor Kate invited public comment.

Speakers: Ken Dickinson, Gregory Andrew, Marianne Nannestad Staff responded to questions raised on items 2.h and 2.b.

Councilmember Bushey moved and Councilmember Hill seconded to approve the Consent Calendar.

AYES: Councilmembers: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate NOES: Councilmembers: None
ABSENT: Councilmembers: None

2. Consent Calendar Items:
a. Approval of Minutes
Approve Minutes of the Closed Session and Regular City Council Meeting of December 15, 2025 (CC)
Approved Minutes as submitted
b. Temporary Camping Prohibition at City Hall
Resolution Prohibiting Camping at or Around City Hall (APN 011-203-12) from January 21, 2026 through July 21, 2026: CEQA Determination: Exempt Pursuant to CEQA Guidelines 15061(B)(3); 15307, 15308 (CM)
Adopted Resolution 15494
c. Award WRT Consultants Contract to Prepare the Southeast Specific Plan Resolution Authorizing the City Manager to Execute A Professional Services Agreement with WRT Consultants for the Preparation of the Southeast San Rafael Specific Plan in an Amount Not to Exceed $797,000; and Authorizing A Supplemental Budget Appropriation within the Development Services Fund (207) (CED)
Adopted Resolution 15495
d. Voter-Approved Tax Oversight Committee Annual Report & Bylaws Amendment Presentation of Voter-Approved Tax Oversight Committee’s (VATOC) Annual Report for the Fiscal Year Ended June 30, 2025 and Resolution Amending the Bylaws of the VoterApproved Tax Oversight Committee Established by Resolution 15118, Adopted on September 6, 2022 (Fin)
Accepted report and Adopted Resolution 15496
e. Replacement of Self-Contained Breathing Apparatus
Resolution Authorizing the City Manager to Execute Purchase Orders for Self-Contained Breathing Apparatus from Southern Marin Fire District, In An Amount Not to Exceed $92,170, and from Allstar Fire Equipment Inc., In An Amount Not to Exceed $48,629, and Authorizing FY 2025-26 Supplemental Budget Appropriations within the Fire Equipment Replacement Fund (625) (FD)
Adopted Resolution 15497

Page 4 of 6 ends

f. South Merrydale Road – Civic Center Connector Pathway Project Resolution Authorizing the City Manager to Execute a Professional Services Agreement with CSWST2 to Provide Design and Environmental Services for the South Merrydale Road – Civic Center Connector Pathway Project in the Amount Not to Exceed $469,963 (PW) Adopted Resolution 15498
g. Metropolitan Transportation Committee (MTC) Transportation Development Act Article 3 (TDA 3) Funding Agreements
i. Resolution Authorizing the City Manager to Execute a Funding Agreement with Metropolitan Transportation Commission in an Amount of $66,700 in TDA Grant Funds for the Park Street and Belle Avenue Pedestrian Enhancement Project; and ii. Resolution Authorizing the City Manager to Execute a Funding Agreement with Metropolitan Transportation Commission in an Amount of $88,300 in TDA Grant Funds for the Point San Pedro Pedestrian Quick Build Enhancement Project Adopted Resolutions 15499 and 15500
h. Joint Quiet Zone Agreement
Resolution Establishing a Joint Quiet Zone and Designating the County of Sonoma as Lead Authority for Purposes of Establishing the Joint Quiet Zone; CEQA Determination: Exempt (PW)
Adopted Resolution 15501

SPECIAL PRESENTATIONS

3. Special Presentations:

Mayor Kate invited public comment; however, there was none. a. Presentation of Proclamation in Recognition of Bloomberg Philanthropies What Works Cities Certification (DS)
Mayor Kate presented the Proclamation, and Digital Service and Open Government Director Sean Mooney & Product Manager Vedika Ahuja gave a presentation about the award.

PUBLIC HEARINGS:

4. Public Hearings:
a. Public Works Director Authority to Approve Public Works Project Plans Consideration of An Ordinance Amending San Rafael Municipal Code Section 2.12.290, Duties of the Supervisor of Public Works, to Clarify Delegation of Authority to the Supervisor of Public Works and Designees to Approve Plans, Specifications, and Designs for Public Works Projects; CEQA Determination: Exempt Pursuant to CEQA Guideline 15378(b)(5) (CED)
Chief Assistant City Attorney Andrea Vishveshwara introduced Deputy City Attorney Katherine Kasameyer who presented the Staff Report.

Staff responded to questions from the City Council.

Mayor Kate invited public comment; however, there was none.

Page 5 of 6 ends

Vice Mayor Kertz moved and Councilmember Bushey seconded to introduce the Ordinance, waive further reading, and refer to it by title only.

AYES: Councilmembers: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate NOES: Councilmembers: None
ABSENT: Councilmembers: None
Introduced the Ordinance, waived further reading, and referred to it by title only.

The City Clerk read the title of the Ordinance:

An Ordinance Amending San Rafael Municipal Code Section 2.12.290, Duties of the Supervisor of Public Works, to Clarify Delegation of Authority to the Supervisor of Public Works and Designees to Approve Plans, Specifications, and Designs for Public Works Projects

OTHER AGENDA ITEMS

5. Other Agenda Items
a. City Council Governance, Agreements, Roles & Responsibilities and Communication Protocols
Resolution Authorizing the City Council Approval of the City Council Governance, Agreements, Roles & Responsibilities and Communication Protocols (CM) City Manager Cristine Alilovich provided comments and introduced Senior Management Analyst Preya Nixon who presented the Staff Report.

Staff responded to questions from the City Council.

Mayor Kate invited public comment.

Speakers: Ken Dickinson, Gregory Andrew, Victoria DeWitt Staff responded to questions from public comment.

Councilmembers provided comments.

Councilmember Bushey moved and Vice Mayor Kertz seconded to adopt the Resolution Authorizing the City Council Approval of the City Council Governance, Agreements, Roles & Responsibilities and Communication Protocols and Authorize the City Manager to make such non-substantive grammar/punctuation corrections as may be needed.

AYES: Councilmembers: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate NOES: Councilmembers: None
ABSENT: Councilmembers: None
Adopted Resolution 15502

Page 6 of 6 ends

OPEN TIME FOR PUBLIC EXPRESSION CONTINUED
• Joe Mulligan addressed the City Council regarding the fatality on Pt. San Pedro Road and bicycle and pedestrian safety.
• David Snaith addressed the City Council regarding the fatality on Pt. San Pedro Road and bicycle and pedestrian safety.
• Name Withheld addressed the City Council regarding her See-Click-Fix submission for a crosswalk near the Civic Center.
• Susan Yatta addressed the City Council regarding the Starkweather Path proposed art project.
• Dave Rhoads addressed the City Council regarding the fatality on Pt. San Pedro Road and bicycle and pedestrian safety.
• Aaron addressed the City Council regarding the fatality on Pt. San Pedro Road and bicycle and pedestrian safety.
• Victoria DeWitt addressed the City Council regarding the placement of Open Time on the City Council and community engagement.

ADJOURNMENT:

Mayor Kate adjourned the meeting at 7:52 p.m.
__________________________
LINDSAY LARA, City Clerk
APPROVED THIS _____DAY OF____________, 2026
_____________________________________
KATE COLIN, Mayor
ORDINANCE NO. 2058

AN ORDINANCE OF THE CITY OF SAN RAFAEL CITY COUNCIL AMENDING SAN RAFAEL MUNICIPAL CODE SECTION 2.12.290, DUTIES OF THE SUPERVISOR OF

PUBLIC WORKS, TO CLARIFY DELEGATION OF AUTHORITY TO THE

SUPERVISOR OF PUBLIC WORKS AND DESIGNEES TO APPROVE PLANS,

SPECIFICATIONS AND DESIGNS FOR PUBLIC WORKS PROJECTS
WHEREAS, design immunity, codified in Government Code Section 830.6, is an affirmative legal defense that protects public entities, such as cities, from liability for injuries allegedly caused by the design of public facilities, like roads, under certain circumstances; and
WHEREAS, this Ordinance clarifies that the supervisor of public works or designees have the discretionary authority to approve designs and plans of “public works” projects as defined by section 11.50.020(H) of the San Rafael Municipal Code.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL DOES ORDAIN AS FOLLOWS:

DIVISION 1. AMENDMENT OF MUNICIPAL CODE
Section 2.12.290 of the San Rafael Municipal Code is hereby amended to read as follows, with additions shown in underline, and deletions shown in strikethrough:

Section 2.12.290 Supervisor of public works—Duties
Subject to determination of policy by the city council, the supervisor of public works shall have the following powers and perform the following duties:
(a) Supervise and administer all of the functions and duties of the department of public works and the employees thereof, including the making of recommendations to the city council with relation to the employees, the amount of their compensation, and the nature of their duties;
(b) Act as technical adviser and consultant to the city council and to the various department heads of the city government with relation to public works; (c) Be responsible for the maintenance of adequate records and maps pertaining to public works;
(d) Formulate and from time to time submit to the city council a long-range program for the construction and maintenance of public improvements; (e) Perform the duties of city traffic engineer;
(f) Perform the duties of city superintendent of streets; (g) Prepare and deliver to the city manager for submission to the city council, an annual budget for the operation of the department of public works; (h) Prepare and submit to the city council from time to time and as required, estimates of costs for specific public works projects;
(i) Such other duties as the city manager or city council directs.; (j) In addition, the supervisor of public works is granted the discretionary authority to approve plans, specifications and/or designs for “public works,” as that term is defined in section 11.50.020(H) of this Code. The supervisor of public works may further delegate the aforementioned authority, in writing, to designated City of San Rafael employee[s], so long as such employee[s] possess[es] a valid certificate of registration as an engineer by the California Board of Professional Engineers both at the time of delegation and at the time of approval of the plans, specifications and/or designs. For purposes of this section and Section 830.6 of the California Government Code, a stamp or signature by the supervisor of public works or designee pursuant to this section on public works plans, specifications or designs, or a writing signed by the supervisor of public works or designee pursuant to this section concerning public works plans, specifications or designs (any or all of which may be in electronic form), shall be conclusive evidence of discretionary approval of the plans, specifications or designs.

DIVISION 2. Severability
If any section, subsection, sentence, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portion of this Ordinance. The City Council of the City of San Rafael hereby declares that it would have adopted the Ordinance and each section, subsection, sentence, clause or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases shall be declared invalid.

DIVISION 3. CEQA Determination.

The City Council finds that adoption of this Ordinance is exempt from the California Environmental Quality Act (CEQA), pursuant to 14 CCR Section 15378(b)(5), this is a personnel-related action that constitutes organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.

DIVISION 4. Publication; Effective Date.

This Ordinance shall be published once, in full or in summary form, before its final passage, in a newspaper of general circulation, published and circulated in the City of San Rafael and shall be in full force and effect thirty (30) days after its final passage. If published in summary form, the summary shall also be published within fifteen (15) days after the adoption, together with the names of those Council members voting for or against same, in a newspaper of general circulation published and circulated in the City of San Rafael, County of Marin, State of California.

Within fifteen (15) days after adoption, the City Clerk shall also post in the office of the City Clerk, a certified copy of the full text of this Ordinance along with the names of those Councilmembers voting for and against the Ordinance.

THE FOREGOING ORDINANCE was first read and introduced at a regular meeting of the San Rafael City Council on the 20th day of January 2026, and was passed and adopted at a regular meeting of the San Rafael City Council on the 2nd day of February 2026 by the following vote, to wit:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:
______________________________
Kate Colin, Mayor
Attest:
_____________________________
LINDSAY LARA, City Clerk
SUMMARY OF ORDINANCE NO. 2058

AN ORDINANCE OF THE CITY OF SAN RAFAEL CITY COUNCIL AMENDING SAN RAFAEL MUNICIPAL CODE SECTION 2.12.290, DUTIES OF THE SUPERVISOR OF

PUBLIC WORKS, TO CLARIFY DELEGATION OF AUTHORITY TO THE

SUPERVISOR OF PUBLIC WORKS AND DESIGNEES TO APPROVE PLANS, SPECIFICATIONS AND DESIGNS FOR PUBLIC WORKS PROJECTS; CEQA DETERMINATION: EXEMPT PURSUANT TO CEQA GUIDELINE 15378(b)(5).

This Summary concerns a proposed Ordinance of the City Council of the City of San Rafael, designated as Ordinance No. 2058, which will amend section 2.12.290 of the San Rafael Municipal Code. Ordinance No. 2058 is scheduled for adoption by the San Rafael City Council at its regular meeting of February 2, 2026. The City Clerk has been directed to publish this Summary pursuant to City Charter and California Government Code section 36933(c)(1).

SUMMARY OF AMENDMENT TO MUNICIPAL CODE
This Ordinance would amend section 2.12.290 of the San Rafael Municipal Code, regarding the discretionary authority of the supervisor of public works, to clarify that the supervisor of public works and designees have delegated authority to approve plans, specifications and designs for public works projects.

For a complete copy of the text of the Ordinance amending the Municipal Code, please contact the City Clerk at [email protected] or (415) 485-3066. Copies of the Ordinance containing this Municipal Code amendment are also available for public review at the San Rafael City Clerk’s office, 1400 Fifth Avenue, 2nd Floor, Room 209, during regular business hours, 9:00 a.m. to 4:00 p.m.
/s/______________________
LINDSAY LARA, City Clerk
San Rafael City Clerk
Dated: January 23, 2026
City of San Rafael
Proclamation in Recognition of
BLACK HISTORY MONTH 2026
February 1 - 28, 2026
WHEREAS, in 1976, as part of the nation’s bicentennial, Black History Week was expanded and established as Black History Month, and people across the United States and abroad have dedicated the month of February to honor and uplift the oftenoverlooked accomplishments of Black Americans in every area of endeavor throughout our history; and
WHEREAS, 2026 marks the 100th anniversary of Black History Month with the theme of, “A Century of Black History Commemorations,” where the Founders of Black History Month urges us to explore the impact and meaning of Black history and life commemorations in transforming the status of Black peoples in the modern world; and
WHEREAS, Black history is American history, with Black Americans being an integral presence in our local, regional, and national community, making invaluable contributions in fields such as politics, science, education, the arts, and business, often against immense challenges and systemic barriers; and WHEREAS, the legacy of resilience by Black Americans is a testament to the enduring fight for justice and equality, as seen in their advocacy for voting rights, desegregation, labor equity, and more, which have profoundly shaped the social, economic, and political landscape of our nation; and WHEREAS, the City of San Rafael supports and encourages employees and community members to delve into the stories of Black Americans, to celebrate their achievements, and to engage in initiatives that promote equity, inclusion, and understanding, particularly during this month of reflection and celebration; and
WHEREAS, recognizing Black History Month reaffirms the City’s commitment to fostering an inclusive community where diversity is celebrated and all voices are heard.

THEREFORE, BE IT RESOLVED that the Mayor and City Council of the City of San Rafael hereby proclaim February 1 - 28, 2026, as Black History Month, and encourage all community members to recognize and honor the accomplishments, contributions, and ongoing resilience of Black Americans throughout history, the present day, and for generations to come.

Kate Colin
Mayor
____________________________________________________________________________________

FOR CITY CLERK ONLY
Council Meeting:

Disposition:

Agenda Item No: 2.d
Meeting Date: February 2, 2026

SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Community & Economic Development
Prepared by: Sullina D. Smith,
Senior Management Analyst
City Manager Approval: ______________
TOPIC: AGREEMENTS FOR DEVELOPMENT OF IMPACT FEE NEXUS STUDIES SUBJECT: RESOLUTION AUTHORIZING THE CITY MANAGER TO (1) AMEND THE EXISTING

PROFESSIONAL SERVICES AGREEMENT WITH KEYSER MARSTON ASSOCIATES, INC. FOR ADDITIONAL WORK RELATED TO THE PARK IMPACT FEE NEXUS STUDY FOR A NEW NOT TO EXCEED AMOUNT OF $48,571, AND (2) ENTER INTO A

NEW PROFESSIONAL SERVICES AGREEMENT WITH KEYSER MARSTON ASSOCIATES, INC. FOR ADDITIONAL DEVELOPMENT IMPACT FEE NEXUS STUDIES IN THE NOT TO EXCEED AMOUNT OF $76,560, FOR A COMBINED TOTAL NOT TO EXCEED AMOUNT OF $125,131
RECOMMENDATION:

Staff recommends that the City Council adopt a resolution authorizing the City Manager to (1) amend the existing Professional Services Agreement with Keyser Marston Associates, Inc. for additional work related to the Park Impact Fee nexus study for a new not to exceed amount of $48,571, and (2) enter into a new Professional Services Agreement with Keyser Marston Associates, Inc. for additional Development Impact Fee nexus studies in the not to exceed amount of $76,560, for a combined total not to exceed amount of $125,131.

BACKGROUND:

Development Impact Fees are fees paid by new development to help fund public facilities and infrastructure needed to serve the growth created by the new development, such as parks, public safety facilities, and long-range planning efforts. State law requires that nexus studies support these fees by demonstrating a clear and legally defensible relationship between new development, the demand it creates for public facilities, and the proportionate cost assigned to that development. These requirements are set forth in the Mitigation Fee Act (Government Code Section 66000 et seq.).

The City of San Rafael periodically reviews and updates its Development Impact Fee programs to ensure compliance with state law, fairness in how fees are applied, and alignment with current construction costs and community needs. Recent increases in development activity, rising land and construction costs, and changes in state housing laws have highlighted the need to update several long-standing fee programs to ensure they remain accurate, equitable, and legally sound.

SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
In January 2025, the City entered into a Professional Services Agreement with Keyser Marston Associates, Inc. (KMA), to prepare a nexus study for the City’s Park Dedication In-Lieu Fee (Park Impact Fee). As work on that study progressed, staff identified additional Development Impact Fee programs that also require updated technical analysis and nexus documentation. Given KMA’s familiarity with the City’s existing fee programs, development data, and policy framework, staff determined that continuing work with KMA would provide continuity for these studies.

ANALYSIS:

This item authorizes two related contractual actions with KMA: an amendment to the existing Professional Services Agreement for additional work related to the Park Impact Fee nexus study, and a new Professional Services Agreement for additional Development Impact Fee nexus studies. Although these actions are structured as two separate contracts, the combined total cost exceeds the City Manager’s contract signing authority. For this reason, City Council approval is required to authorize both the amendment and the new agreement.

The amendment to the existing agreement formalizes additional analysis and refinement undertaken as part of drafting the Park Impact Fee nexus study. This work supports the City’s ability to update and administer park-related development impact fees in a manner that is legally defensible and aligned with current costs.

The new Professional Services Agreement will support a coordinated set of Development Impact Feerelated analyses and nexus studies that address other City fee programs. This work will help ensure that the City’s overall development impact fee structure remains legally compliant, equitable, and responsive to current development conditions and policy goals. The services to be completed under the new agreement include the following:
• Comparative Aggregate Fee Analysis
Evaluation of the City’s cumulative development impact fee burden in comparison to peer jurisdictions to assess overall competitiveness and cumulative fee impacts. • General Plan Cost Recovery Fee Nexus Study
Preparation of a nexus study to support a General Plan Cost Recovery Fee • Inflation Adjustment of the 1989 Fair Market Value Determination Update the City’s 1989 Fair Market Value determination to reflect inflationary changes and support current fee calculations.
• Public Safety Impact Fee Nexus Study
Preparation of a nexus study to support public safety impact fees.

Together, these analyses provide the technical foundation needed to inform future Development Impact Fee updates and City Council policy decisions. The detailed scopes of work for both the amended agreement and the new Professional Services Agreement are included in the draft agreements attached to this staff report.

FISCAL IMPACT:

The proposed contract amendment and new Professional Services Agreement total a combined $125,131. Funding to support these agreements is provided through existing FY 2025-26 budget appropriations within the General Plan Special Revenue Fund (102).

OPTIONS:

The City Council has the following options to consider on this matter:

1. Adopt the resolution as presented.

SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3

2. Adopt the resolution with modifications.

3. Direct staff to return with more information.

4. Take no action.

RECOMMENDED ACTION:

ATTACHMENTS:

1. Resolution

2. Amendment to Professional Services Agreement

3. New Professional Services Agreement
RESOLUTION NO.

RESOLUTION AUTHORIZING THE CITY MANAGER TO (1) AMEND THE EXISTING

PROFESSIONAL SERVICES AGREEMENT WITH KEYSER MARSTON
ASSOCIATES, INC. FOR ADDITIONAL WORK RELATED TO THE PARK IMPACT FEE NEXUS STUDY FOR A NEW NOT TO EXCEED AMOUNT OF $48,571, AND (2)

ENTER INTO A NEW PROFESSIONAL SERVICES AGREEMENT WITH KEYSER MARSTON ASSOCIATES, INC. FOR ADDITIONAL DEVELOPMENT IMPACT FEE NEXUS STUDIES IN THE NOT TO EXCEED AMOUNT OF $76,560, FOR A COMBINED TOTAL NOT TO EXCEED AMOUNT OF $125,131.

WHEREAS, the Mitigation Fee Act (Government Code Section 66000 et seq.) authorizes the City of San Rafael (City) to impose development impact fees supported by studies establishing a legal nexus between the fees and the impact of the development; and WHEREAS, in January 2025 the City entered into a Professional Services Agreement with Keyser Marston Associates, Inc. in the amount of $25,300 to prepare a nexus study for the City’s Park Dedication In-Lieu Fee (Park Impact Fee); and WHEREAS, additional analysis related to the Park Impact Fee nexus study and additional Development Impact Fee nexus studies are needed to support the City’s fee programs; and
WHEREAS, the City seeks to amend the existing Professional Services Agreement and enter into a new Professional Services Agreement with Keyser Marston Associates, Inc. to complete this work; and
WHEREAS, funding to cover the cost of the proposed contract amendment as well as the new Professional Services Agreement is provided for in the approved FY2025-26 budget through appropriations within the General Plan Special Revenue Fund (102); and WHEREAS, although the amendment and the new agreement are structured as separate contracts, the combined total contract amount exceeds the City Manager’s contract signing authority and requires City Council approval.

NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby authorizes as follows:

1. That all the above findings are true and correct; and

2. The City Council hereby authorizes the City Manager to amend the existing Professional Services Agreement with Keyser Marston Associates, Inc., which was originally approved in the amount of $25,300, for additional work related to the Park Impact Fee nexus study, increasing the total agreement amount by $23,271 to $48,571; and

3. The City Council hereby authorizes the City Manager to enter into a new Professional Services Agreement with Keyser Marston Associates, Inc. for additional Development Impact Fee nexus studies, in an amount not to exceed $76,560; and

4. The City Council hereby authorizes a combined total contract amounts for the amendment and the new agreement in a combined amount not to exceed $125,131, subject to availability of funds and in substantially the form of the agreements on file with the City Clerk.

I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of San Rafael, held on Monday, the 2nd day of February 2026, by the following vote, to wit:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers: ________________
Lindsay Lara, City Clerk

____________________________________________________________________________________

FOR CITY CLERK ONLY
Council Meeting:

Disposition:

Agenda Item No: 2.e
Meeting Date: February 2, 2026

SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: Mariana Sanchez, Junior Engineer
April Miller, Public Works Director
City Manager Approval: __________
TOPIC: LINCOLN AVENUE FROM SECOND STREET TO PALOMA AVENUE SAFETY

IMPROVEMENTS PROJECT FUNDING AGREEMENT
SUBJECT: RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A PROGRAM

SUPPLEMENT AGREEMENT WITH THE CALIFORNIA DEPARTMENT OF
TRANSPORTATION (CALTRANS) FOR $180,000 IN LOCAL HIGHWAY SAFETY

IMPROVEMENT PROGRAM (HSIP) FUNDS FOR THE LINCOLN AVENUE FROM

SECOND STREET TO PALOMA AVENUE SAFETY IMPROVEMENTS PROJECT RECOMMENDATION:

Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute a Program Supplement Agreement with the California Department of Transportation (Caltrans) for $180,000 in Local Highway Safety Improvement Program (HSIP) funds for the Lincoln Avenue from Second Street to Paloma Avenue Safety Improvements Project (the “Project”).

BACKGROUND:

The Highway Safety Improvement Program (HSIP) is a core Federal-aid program with the purpose of achieving a significant reduction in traffic fatalities and serious injuries on all public roads. To apply for HSIP funds, an adopted Local Roadway Safety Plan (LRSP) is required. The City of San Rafael adopted the 2024 Marin County Local Roadway Safety Plan on April 2, 2024. The City also adopted Chapter 16 of the 2024 Marin County LRSP as the City of San Rafael’s Local Road Safety Plan. LRSP’s offer a proactive approach to addressing safety needs and demonstrate agency responsiveness to safety challenges.

The Project is located along San Rafael’s Lincoln Avenue Corridor, spanning from Second Street to Paloma Avenue. As part of the 2024 Marin County LRSP, a High Collision Network (HCN) was developed to identify roadway segments and intersections with high collision rates based on data from 2017 through 2021.

The Project includes several areas that were identified as part of the HCN. Lincoln Avenue between Second Street and Mission Street was ranked as having the second-highest collision rate among roadway segments citywide. The intersection of Lincoln Avenue and Mission Avenue had the highest SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
collision rate in the City of San Rafael. Additionally, the intersections of Lincoln Avenue at Second Street through Fifth Street, as well as at Maple Street, Laurel Place, and Ritter Street, were also identified as HCN intersections.

To address these safety concerns, the Project will include new striping and signal phasing to implement protected left turns at signalized intersections. Other safety improvements include traffic signal upgrades, intersection lighting, rectangular rapid flashing beacons, and pedestrian crossing upgrades.

ANALYSIS:

Local HSIP Cycle 12 Call for projects was announced on May 6, 2024. The City of San Rafael applied for $2,555,910 of HSIP funding for the Project. On February 21, 2025, the State announced the projects selected for HSIP Cycle 12, which included the City’s Project. The full grant request of $2,555,910 was awarded.

On December 30, 2025, the City received an allocation letter from Caltrans confirming the allocation of Federal funds from HSIP for $180,000 for the preliminary engineering phase of this Project. A resolution stating the authorized signee for the Program Supplement Agreement with Caltrans and an executed Program Supplement Agreement are required to receive HSIP funds. Future HSIP grant fund allocations for the right-of-way and construction phases of the Project will occur following the completion of the preliminary engineering phase.

COMMUNITY OUTREACH:

The City of San Rafael coordinates with the San Rafael City Schools District, Transit agencies, Safer Routes to Schools, Bicycle and Pedestrian Committee, and community residents to seek their input on safety projects for pedestrians and bicycles. The LRSP included public outreach and review by Technical Advisory Committees over the last several years as part of the development of the LRSP. The Project will continue to outreach to impacted neighbors and community-based organizations along the Project limits to seek their input on the Project.

ENVIRONMENTAL DETERMINATION:

This action is exempt from the requirements of the California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Section 15378(b)(5), in that the action does not meet CEQA's definition of a “project,” because the action does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. The required CEQA review and clearance for the Project will be conducted as part of the preliminary engineering and environmental planning phase of design.

FISCAL IMPACT:

If the City Council adopts this resolution, the City would be able to receive and use $180,000 in Federal HSIP funds for the Project. The Lincoln Avenue from Second Street to Paloma Avenue Safety Improvements Project (City Project Number C44F26T002) was identified in the Fiscal Year 2025-26 Capital Improvement Program.

The Fiscal Year 2025-26 Budget (Gas Tax Funds #206), approved by City Council on June 2, 2025, included appropriations totaling $2,839,900 for the Project’s planning, design, right-of-way, and construction phases. These appropriations included the full $2,555,910 in HSIP funds and an additional $283,990 in local funds. Future HSIP grant fund allocations for the right-of-way and construction phases of the Project will occur following the completion of the preliminary engineering phase. The total estimated cost for the Project is $2,839,900.

SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
OPTIONS:

The City Council has the following options to consider in this matter:

1. Adopt the resolution as presented.

2. Do not adopt the resolution and provide direction to staff.

RECOMMENDED ACTION:

ATTACHMENTS:

1. Resolution to execute Program Supplement Agreement with Caltrans

2. Exhibit A to the Resolution – Administering Agency - Federal Agreement RESOLUTION NO.

RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A PROGRAM SUPPLEMENT

AGREEMENT WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION (CALTRANS) FOR $180,000 IN LOCAL HIGHWAY SAFETY IMPROVEMENT PROGRAM (HSIP) FUNDS FOR THE

LINCOLN AVENUE FROM SECOND STREET TO PALOMA AVENUE SAFETY IMPROVEMENTS

PROJECT
WHEREAS, the City of San Rafael is eligible to receive Federal funding for the Lincoln Avenue from Second Street to Paloma Avenue Safety Improvements Project through the California Department of Transportation (Caltrans); and
WHEREAS, a Program Supplement Agreement must be executed with the California Department of Transportation before such funds may be claimed; and WHEREAS, the City of San Rafael wishes to delegate authorization to execute the agreement and any amendments thereto to the City Manager; and
WHEREAS, Caltrans requires the City Council to adopt a resolution authorizing the execution of the agreement between Caltrans and the City of San Rafael to ensure receipt of the funds; and NOW, THEREFORE BE IT RESOLVED, that the City Council hereby authorizes the City Manager to execute the Program Supplement Agreement, attached hereto as Exhibit A, and any amendments thereto with the California Department of Transportation.

I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of San Rafael, held on Monday, the 2
nd day of February 2026, by the following vote, to wit:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

Lindsay Lara, City Clerk
F031
FOR FEDERAL-AID PROJECTS NO 04-5043F15
0425000276
December 18, 2025
04-MRN-0-SRF
HSIPL-5043(050)
5043
This Program Supplement hereby adopts and incorporates the Administering Agency-State Agreement for Federal Aid which was entered into between the Administering Agency and the State on 05/27/2016 and is subject to all the terms and conditions thereof. This Program Supplement is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. approved by the Administering Agency on (See copy attached).

The Administering Agency further stipulates that as a condition to the payment by the State of any funds derived from sources noted below obligated to this PROJECT, the Administering Agency accepts and will comply with the special covenants or remarks set forth on the following pages.

Lincoln Avenue between Second Street and Paloma Ave (8 intersections) Install protected left turn lane striping and signal phases, lighting, RRFBs, pedestrian upgrades

0.0(MILES)
Estimated Cost Federal Funds Matching Funds
YS30 $180,000.00

CITY OF SAN RAFAEL
By ________________________________ By ________________________________ Title _______________________________
Date _______________________________
Attest _______________________________ Date _______________________________ Division of Local Assistance
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:

Accounting Officer _______________________ Date _______________ PROGRAM SUPPLEMENT NO.
to

ADMINISTERING AGENCY-STATE AGREEMENT
Adv. Project ID Date:

Location:

Project Number:

E.A. Number:

Locode:

PROJECT LOCATION:

TYPE OF WORK: LENGTH:

LOCAL OTHER
$200,000.00 $20,000.00 $0.00
Chief, Office of Project Management Oversight

STATE OF CALIFORNIA
Department of Transportation
$180,000.00
Program Supplement 04-5043F15-F031- ISTEA 1Page of 7
01/09/2026

SPECIAL COVENANTS OR REMARKS
04-MRN-0-SRF
HSIPL-5043(050)

1. A. The ADMINISTERING AGENCY will advertise, award and administer this project in accordance with the current published Local Assistance Procedures Manual.

B. ADMINISTERING AGENCY agrees that it will only proceed with work authorized for specific phase(s) with an "Authorization to Proceed" and will not proceed with future phase(s) of this project prior to receiving an "Authorization to Proceed" from the STATE for that phase(s) unless no further State or Federal funds are needed for those future phase(s).

C. STATE and ADMINISTERING AGENCY agree that any additional funds which might be made available by future Federal obligations will be encumbered on this PROJECT by use of a STATE-approved "Authorization to Proceed" and Finance Letter. ADMINISTERING AGENCY agrees that Federal funds available for reimbursement will be limited to the amounts obligated by the Federal Highway Administration.

D. Award information shall be submitted by the ADMINISTERING AGENCY to the District Local Assistance Engineer within 60 days of project contract award and prior to the submittal of the ADMINISTERING AGENCY'S first invoice for the construction contract.

Failure to do so will cause a delay in the State processing invoices for the construction phase.

Attention is directed to Section 15.6 "Award Package" of the Local Assistance Procedures Manual.

E. ADMINISTERING AGENCY agrees, as a minimum, to submit invoices at least once every six months commencing after the funds are encumbered for each phase by the execution of this Project Program Supplement Agreement, or by STATE's approval of an applicable Finance Letter. STATE reserves the right to suspend future authorizations/obligations for Federal aid projects, or encumbrances for State funded projects, as well as to suspend invoice payments for any on-going or future project by ADMINISTERING AGENCY if PROJECT costs have not been invoiced by ADMINISTERING AGENCY for a six-month period.

If no costs have been invoiced for a six-month period, ADMINISTERING AGENCY agrees to submit for each phase a written explanation of the absence of PROJECT activity along with target billing date and target billing amount.

ADMINISTERING AGENCY agrees to submit the final report documents that collectively constitute a "Report of Expenditures" within one hundred eighty (180) days of PROJECT completion. Failure of ADMINISTERING AGENCY to submit a "Final Report of Expenditures" within 180 days of PROJECT completion will result in STATE imposing sanctions upon ADMINISTERING AGENCY in accordance with the current Local Assistance Procedures Manual.

Program Supplement 04-5043F15-F031- ISTEA Page 2 of 7

SPECIAL COVENANTS OR REMARKS
04-MRN-0-SRF
HSIPL-5043(050)
F. Administering Agency shall not discriminate on the basis of race, religion, age, disability, color, national origin, or sex in the award and performance of any Federal-assisted contract or in the administration of its DBE Program Implementation Agreement. The Administering Agency shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure nondiscrimination in the award and administration of Federal-assisted contracts. The Administering Agency's DBE Implementation Agreement is incorporated by reference in this Agreement. Implementation of the DBE Implementation Agreement, including but not limited to timely reporting of DBE commitments and utilization, is a legal obligation and failure to carry out its terms shall be treated as a violation of this Agreement. Upon notification to the Administering Agency of its failure to carry out its DBE Implementation Agreement, the State may impose sanctions as provided for under 49 CFR Part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.).

G. Any State and Federal funds that may have been encumbered for this project are available for disbursement for limited periods of time. For each fund encumbrance the limited period is from the start of the fiscal year that the specific fund was appropriated within the State Budget Act to the applicable fund Reversion Date shown on the State approved project finance letter. Per Government Code Section 16304, all project funds not liquidated within these periods will revert unless an executed Cooperative Work Agreement extending these dates is requested by the ADMINISTERING AGENCY and approved by the California Department of Finance.

ADMINISTERING AGENCY should ensure that invoices are submitted to the District Local Assistance Engineer at least 75 days prior to the applicable fund Reversion Date to avoid the lapse of applicable funds. Pursuant to a directive from the State Controller's Office and the Department of Finance; in order for payment to be made, the last date the District Local Assistance Engineer can forward an invoice for payment to the Department's Local Programs Accounting Office for reimbursable work for funds that are going to revert at the end of a particular fiscal year is May 15th of the particular fiscal year. Notwithstanding the unliquidated sums of project specific State and Federal funding remaining and available to fund project work, any invoice for reimbursement involving applicable funds that is not received by the Department's Local Programs Accounting Office at least 45 days prior to the applicable fixed fund Reversion Date will not be paid. These unexpended funds will be irrevocably reverted by the Department's Division of Accounting on the applicable fund Reversion Date.

H. As a condition for receiving federal-aid highway funds for the PROJECT, the Administering Agency certifies that NO members of the elected board, council, or other key decision makers are on the Federal Government Exclusion List. Exclusions can be found at www.sam.gov.

Program Supplement 04-5043F15-F031- ISTEA Page 3 of 7

SPECIAL COVENANTS OR REMARKS
04-MRN-0-SRF
HSIPL-5043(050)

2. A. ADMINISTERING AGENCY shall conform to all State statutes, regulations and procedures (including those set forth in the Local Assistance Procedures Manual and the Local Assistance Program Guidelines, hereafter collectively referred to as "LOCAL ASSISTANCE PROCEDURES") relating to the federal-aid program, all Title 23 Code of Federal Regulation (CFR) and 2 CFR Part 200 federal requirements, and all applicable federal laws, regulations, and policy and procedural or instructional memoranda, unless otherwise specifically waived as designated in the executed project-specific PROGRAM SUPPLEMENT.

B. Invoices shall be formatted in accordance with LOCAL ASSISTANCE PROCEDURES.

C. ADMINISTERING AGENCY must have at least one copy of supporting backup documentation for costs incurred and claimed for reimbursement by ADMINISTERING AGENCY. ADMINISTERING AGENCY agrees to submit supporting backup documentation with invoices if requested by State. Acceptable backup documentation includes, but is not limited to, agency's progress payment to the contractors, copies of cancelled checks showing amounts made payable to vendors and contractors, and/or a computerized summary of PROJECT costs.

D. Indirect Cost Allocation Plan/Indirect Cost Rate Proposals (ICAP/ICRP), Central Service Cost Allocation Plans and related documentation are to be prepared and provided to STATE (Caltrans Audits & Investigations) for review and approval prior to ADMINISTERING AGENCY seeking reimbursement of indirect costs incurred within each fiscal year being claimed for State and federal reimbursement. ICAPs/ICRPs must be prepared in accordance with the requirements set forth in 2 CFR, Part 200, Chapter 5 of the Local Assistance Procedural Manual, and the ICAP/ICRP approval procedures established by STATE.

E. STATE will withhold the greater of either two (2) percent of the total of all federal funds encumbered for each PROGRAM SUPPLEMENT or $40,000 until ADMINISTERING AGENCY submits the Final Report of Expenditures for each completed PROGRAM SUPPLEMENT PROJECT.

F. Payments to ADMINISTERING AGENCY for PROJECT-related travel and subsistence (per diem) expenses of ADMINISTERING AGENCY forces and its contractors and subcontractors claimed for reimbursement or as local match credit shall not exceed rates authorized to be paid rank and file STATE employees under current State Department of Personnel Administration (DPA) rules. If the rates invoiced by ADMINISTERING AGENCY are in excess of DPA rates, ADMINISTERING AGENCY is responsible for the cost difference, and any overpayments inadvertently paid by STATE shall be reimbursed to STATE by ADMINISTERING AGENCY on demand within thirty (30) days of such invoice.

Program Supplement 04-5043F15-F031- ISTEA Page 4 of 7

SPECIAL COVENANTS OR REMARKS
04-MRN-0-SRF
HSIPL-5043(050)
G. ADMINISTERING AGENCY agrees to comply with 2 CFR, Part 200, Uniform Administrative Requirements, Cost Principles and Audit Requirement for Federal Awards.

H. ADMINISTERING AGENCY agrees, and will assure that its contractors and subcontractors will be obligated to agree, that Contract Cost Principles and Procedures, 48 CFR, Federal Acquisition Regulations System, Chapter 1, Part 31, et seq., shall be used to determine the allowability of individual PROJECT cost items.

I. Every sub-recipient receiving PROJECT funds under this AGREEMENT shall comply with 2 CFR, Part 200, 23 CFR, 48 CFR Chapter 1, Part 31, Local Assistance Procedures, Public Contract Code (PCC) 10300-10334 (procurement of goods), PCC 10335-10381 (non-A&E services), and other applicable STATE and FEDERAL regulations.

J. Any PROJECT costs for which ADMINISTERING AGENCY has received payment or credit that are determined by subsequent audit to be unallowable under 2 CFR, Part 200, 23 CFR, 48 CFR, Chapter 1, Part 31, and other applicable STATE and FEDERAL regulations, are subject to repayment by ADMINISTERING AGENCY to STATE.

K. STATE reserves the right to conduct technical and financial audits of PROJECT WORK and records and ADMINISTERING AGENCY agrees, and shall require its contractors and subcontractors to agree, to cooperate with STATE by making all appropriate and relevant PROJECT records available for audit and copying as required by the following paragraph:

ADMINISTERING AGENCY, ADMINISTERING AGENCY'S contractors and subcontractors, and STATE shall each maintain and make available for inspection and audit by STATE, the California State Auditor, or any duly authorized representative of STATE or the United States all books, documents, papers, accounting records, and other evidence pertaining to the performance of such contracts, including, but not limited to, the costs of administering those various contracts and ADMINISTERING AGENCY shall furnish copies thereof if requested.

All of the above referenced parties shall make such AGREEMENT, PROGRAM SUPPLEMENT, and contract materials available at their respective offices at all reasonable times during the entire PROJECT period and for three (3) years from the date of submission of the final expenditure report by the STATE to the FHWA.

L. ADMINISTERING AGENCY, its contractors and subcontractors shall establish and maintain a financial management system and records that properly accumulate and segregate reasonable, allowable, and allocable incurred PROJECT costs and matching funds by line item for the PROJECT. The financial management system
Program Supplement 04-5043F15-F031- ISTEA Page 5 of 7

SPECIAL COVENANTS OR REMARKS
04-MRN-0-SRF
HSIPL-5043(050)
of ADMINISTERING AGENCY, its contractors and all subcontractors shall conform to Generally Accepted Accounting Principles, enable the determination of incurred costs at interim points of completion, and provide support for reimbursement payment vouchers or invoices set to or paid by STATE.

M. ADMINISTERING AGENCY is required to have an audit in accordance with the Single Audit Act of 2 CFR 200 if it expends $750,000 or more in Federal Funds in a single fiscal year of the Catalogue of Federal Domestic Assistance.

N. ADMINISTERING AGENCY agrees to include all PROGRAM SUPPLEMENTS adopting the terms of this AGREEMENT in the schedule of projects to be examined in ADMINISTERING AGENCY's annual audit and in the schedule of projects to be examined under its single audit prepared in accordance with 2 CFR, Part 200.

O. ADMINISTERING AGENCY shall not award a non-A&E contract over $5,000, construction contracts over $10,000, or other contracts over $25,000 [excluding professional service contracts of the type which are required to be procured in accordance with Government Code sections 4525 (d), (e) and (f)] on the basis of a noncompetitive negotiation for work to be performed under this AGREEMENT without the prior written approval of STATE. Contracts awarded by ADMINISTERING AGENCY, if intended as local match credit, must meet the requirements set forth in this AGREEMENT regarding local match funds.

P. Any subcontract entered into by ADMINISTERING AGENCY as a result of this AGREEMENT shall contain provisions B, C, F, H, I, K, and L under Section 2 of this agreement.

3. Appendix E of the Title VI Assurances (US DOT Order 1050.2A) During the performance of this agreement, the ADMINISTERING AGENCY, ADMINISTERING AGENCY'S contractors and subcontractor, (hereinafter referred to as the "contractor") agrees to comply with the following nondiscrimination statutes and authorities; including but not limited to:

Pertinent Nondiscrimination Authorities:

A. Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin); and 49 CFR Part 21.

B. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); C. Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), (prohibits discrimination on the basis of sex);
D. Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as Program Supplement 04-5043F15-F031- ISTEA Page 6 of 7

SPECIAL COVENANTS OR REMARKS
04-MRN-0-SRF
HSIPL-5043(050)
amended, (prohibits discrimination on the basis of disability); and 49 CFR Part 27; E. The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age);
F. Airport and Airway Improvement Act of 1982, (49 U.S.C. 4 71, Section 4 7123), as amended, (prohibits discrimination based on race, creed, color, national origin, or sex); G. The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or
activities" to include all of the programs or activities of the Federal-aid recipients, subrecipients and contractors, whether such programs or activities are Federally funded or not);
H. Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing entities (42 U.S.C. 12131-12189) as implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38; I. The Federal Aviation Administration's Nondiscrimination statute (49 U.S.C. 47123) (prohibits discrimination on the basis of race, color, national origin, and sex); J. Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency, and resulting agency guidance, national origin discrimination includes discrimination because of limited English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100);
K. Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq).

4. In the event that construction of this project of the initial federal authorization for right of way is not started by the close of the twentieth fiscal year following the fiscal year in which the right of way is authorized, the ADMINISTERING AGENCY shall repay the Federal Highway Administration through Caltrans the sum of Federal funds paid under the terms of this agreement.

Authorizing the ROW phase of a project as Advance Construction does not exempt the project from the provisions of 23 U.S.C. 108(a)(2), and 23 CFR 630.112(c)(1).

Program Supplement 04-5043F15-F031- ISTEA Page 7 of 7
____________________________________________________________________________________

FOR CITY CLERK ONLY
Council Meeting:

Disposition:

Agenda Item No. 3.a
Meeting Date: February 2, 2026

SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Police Department
Prepared by: Todd Berringer, Lieutenant City Manager Approval: ______________ TOPIC: SAFE TEAM PILOT PROGRAM OVERVIEW AND RECOMMENDATION FOR

PROGRAM CONTINUATION
SUBJECT: RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AMENDMENT

TO THE AGREEMENT FOR PROFESSIONAL SERVICES WITH PETALUMA PEOPLE SERVICES CENTER TO EXTEND THE TERM THROUGH JUNE 30, 2027 FOR

CONTINUATION OF THE SPECIALIZED ASSISTANCE FOR EVERYONE (SAFE) TEAM IN A NOT TO EXCEED AMOUNT OF $775,000 PER YEAR THROUGH THE TERM OF THE CONTRACT EXTENSION.

RECOMMENDATION:

Adopt a resolution authorizing the City Manager to execute an amendment to the Professional Services Agreement with Petaluma People Services Center to extend the term of the contract through June 30, 2027, to continue the operation of the SAFE Team in a not to exceed amount of $775,000 per year through the term of the contract extension.

BACKGROUND
The Specialized Assistance for Everyone (SAFE) Team was launched as a three-year pilot program to provide an alternative, health-centered response to nonviolent calls for service involving behavioral health crises, substance use, homelessness, and quality-of-life concerns. The program was designed to enhance public safety outcomes by pairing a crisis counselor with an emergency medical technician, allowing sworn personnel and firefighters/paramedics to remain available for higher-acuity emergencies while ensuring individuals in crisis receive appropriate, compassionate, and timely care.

Since its inception, the SAFE Team has become an integrated component of San Rafael’s emergency response framework. Working in close coordination with the Police Department (SRPD) and Fire Department (SRFD), the SAFE Team responds to calls dispatched through the 9-1-1 emergency response system, non-emergency reporting, and via officer-initiated referrals. The SAFE Team in San Rafael has operated 12 hours/day, 365 days/year since their inception. This integrated model ensures continuity of care, improves response times for behavioral health-related incidents, and reduces unnecessary law enforcement involvement when a crisis intervention response is more appropriate.

SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
Petaluma People Services Center (PPSC), the contracted service provider, has operated the SAFE Team throughout the pilot period. PPSC brings extensive experience in behavioral health services, crisis intervention, and community-based outreach. Over the course of the pilot, PPSC has built institutional knowledge specific to San Rafael, developed operational protocols aligned with SRPD and SRFD practices, and trained all SAFE Team personnel to function effectively within the City’s emergency response environment. From an organizational perspective, the SAFE Team has matured from a pilot concept into a reliable, expected service for community members, first responders, and partner agencies.

From a community perspective, the SAFE Team has been well received as a compassionate, humane and effective response to individuals experiencing crisis. Community members, service providers, and emergency responders have increasingly come to rely on the SAFE Team as a first-line response that emphasizes stabilization, voluntary services, and connection to long-term resources rather than enforcement or hospitalization when not clinically necessary.

ANALYSIS
During the pilot period, the SAFE Team handled nearly 3,000 calls for service annually, accounting for approximately 8.5% of the San Rafael Police Department’s total call volume. These calls predominantly involved nonviolent behavioral health crises, welfare checks, substance use-related incidents, and quality-of-life issues. By diverting these calls from traditional law enforcement-only responses, the SAFE Team has measurably reduced the demand on patrol officers while ensuring individuals in crisis receive appropriate care.

Analysis of call data demonstrates that SAFE Team responses frequently result in on-scene stabilization, voluntary service referrals, and follow-up care, rather than arrests, emergency department transports, or involuntary psychiatric holds. Both housed and unhoused individuals are served through the program, with a significant proportion of contacts involving high utilizers of emergency services. The SAFE Team model has contributed to reductions in repeat calls for service, ambulance utilization, and emergency department admissions for non-emergent behavioral health issues.

Since the pilot program’s inception, the Police Department has achieved a 12% reduction (43 seconds) in Priority 1 response times. Staff believe there is a correlation between the SAFE Team’s handling of calls for service and officers’ timelier availability to respond to critical incidents. Throughout the past three years, the SAFE Team successfully diverted community members 233 times from emergency departments and 182 times from the justice system. Furthermore, the team’s intervention allowed San Rafael Fire Department ambulances to remain in service on 333 occasions, ensuring Advanced Life Support (ALS) resources remained available for acute medical emergencies. Additionally, the Police Department reported a 32% decrease in use-of-force incidents, dropping from 53 incidents in 2023 to 36 incidents in 2024.

Financial analysis of the pilot program reflects the phased growth and stabilization of the SAFE Team.

Program costs are projected to total $1,882,466 over the course of the three-year pilot program, well under the budgeted $2,425,000 for this program. These expenditures reflect staffing, training, equipment, and operational integration costs necessary to sustain a reliable crisis response program. Currently, there is no identified or ongoing funding source to sustain this program beyond FY 2026–2027, and the current funding structure beyond FY 2027-2028 is limited (Opioid Settlement Fund). Absent new, dedicated revenues, the City will be unable to continue this service at its current level over the long term.

Accordingly, staff are using the current funding period to evaluate sustainable funding options and to SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
communicate both to the City Council and the community on the importance of securing stable revenue to support these critical public safety services. Staff will continue to explore and assess potential revenue measures, including future ballot options, to ensure the long-term viability of programs that provide essential crisis response and community safety benefits.

Staff is recommending the City Council authorize the City Manager to enter into an amendment to the Professional Services Agreement with Petaluma People Services Center to continue to operate the SAFE Team. The amendment would extend the contract until June 30, 2027, and provide additional funding for the extension of services. This time frame of the proposed agreement would align the contract term with the City’s fiscal year cycle, eliminating the operational and budgetary challenges associated with mid– fiscal year expenditures. Aligning the agreement with the fiscal year improves financial planning, grant administration, and service continuity. In addition, staff would also amend the scope of work to comply with the Department of Justice Byrne SCIP Grant agreement and modify the insurance requirements of the contract to clarify those requirements.

Non-competitive Procurement Justification
The Department of Justice requires a competitive bidding process under certain circumstances when a grant is awarded; however, there are specific exceptions that allow for noncompetitive procurement when justified by operational necessity and continuity of services. Staff recommends approval of a sole source agreement with Petaluma People Services Center in accordance with 2 C.F.R. § 200.320(c).

Noncompetitive procurement is justified due to the lack of contractual coverage between the date the applicable grant agreement was executed on December 18, 2025, and the date a new contract is required to be in place by February 28, 2026. Entering a competitive procurement process within this timeframe would result in a service gap, disrupting crisis response services relied upon by the community and emergency responders.

Additional justification for sole source procurement is based on prior competitive efforts. A Request for Proposals for the same services was advertised and distributed approximately three years ago, and Petaluma People Services Center was the only organization that met the City’s requirements. Since that time, PPSC has developed and maintained the existing SAFE Team staffing model, completed extensive training, and achieved full interoperability with San Rafael Police and Fire dispatch and response protocols.

PPSC’s three years of operational integration, institutional knowledge, and demonstrated performance cannot be readily replicated without significant fiscal cost and delay. Transitioning to a new service provider during the active grant period (August 1, 2025, through September 30, 2027) would require recruitment, onboarding, training, and system integration that would delay implementation, increase reliance on sworn and fire personnel for behavioral health calls, and negatively impact individuals in crisis who have come to expect a SAFE Team response. For these reasons, staff find that sole source procurement is in the best interest of the City and consistent with federal procurement regulations.

COMMUNITY OUTREACH
Police Department staff have provided information and outreach regarding the SAFE Team and its services through formal San Rafael City Council meetings, in addition to meetings of the Police Advisory and Accountability Committee. Promoting the SAFE Team and it’s support services that are available to the community continue to be highlighted by the department through social media, community engagement events, and community meetings. Additionally, the SAFE Team has had a presence at SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 4
nearly all planned protests occurring in San Rafael over the past few years as a frontline, de-escalation and medical resource for participants.

FISCAL IMPACT
The SAFE Team pilot program has been implemented in a fiscally responsible manner, with actual expenditures remaining under budget year-over-year throughout the three-year pilot period. Program costs to date reflect a measured ramp-up of services, staffing stabilization, and operational efficiencies gained through integration with San Rafael Police Department (SRPD) and San Rafael Fire Department (SRFD) emergency response system.

Staff is recommending a new one-year and four-month Professional Services Agreement with Petaluma People Services Center that aligns with the City’s fiscal cycle and provides budget predictability through the end of Fiscal Year 2026–27. Projected SAFE Team operating costs to continue the program through the remainder of this current fiscal year are projected to be $171,675. PPSC’s costs projections are $714,170 for FY 2026–27. These projections include staffing, wages and benefits, training, equipment, and administrative costs necessary to sustain program operations and meet service demand.

Funding for the SAFE Team during the recommended agreement period will be supported through a combination of grant funding and dedicated local revenue sources. As previously approved by the City Council on October 20, 2025, the City of San Rafael was awarded a Byrne State Crisis Intervention Program (SCIP) Cohort grant totaling $483,282. Of this amount, $369,671 is eligible to be applied directly toward SAFE Team operations through June 30, 2027.

The remaining program costs will be funded through a combination of the City’s Cannabis Fund and Opioid Settlement Fund. The Cannabis Fund is projected to contribute $326,898 in FY 2025–26, $216,125 in FY 2026–27. The Opioid Settlement Fund is projected to contribute $193,489 in FY 2025– 26, $148,526 in FY 2026–27. These funding sources were specifically established to address substance use, behavioral health impacts, and community harm reduction, and are therefore well aligned with the SAFE Team’s mission and service outcomes.

Table 1: SAFE Team Actual and Projected Program Costs
Fiscal Period
(Actual)
Program
Expenditures
Opioid
Settlement
Cannabis
Fund
Grant
Funding
Total
Revenue
General
Fund
3/31/23 – 6/30/23 $207,491 $207,491 $0 $0 $207,491 $0
FY 2023–24 (7/1/23 – 6/30/24) $608,594 $113,580 $245,015 $250,000 (County)
$608,594 $0
FY 2024–25 (7/1/24 – 6/30/25) $551,355 $400,227 $151,128 $0 $551,355 $0 FY 2025–26 (Projected) $686,702 $193,490 $431,602 $61,610 $686,702 $0 FY 2026–27 (Projected) $714,170 $148,527 $319,196 $246,447 $714,170 $0 Staff recommends that the City Manager negotiate and enter into an amendment to the Professional Services Agreement in a not to exceed amount of $775,000 per fiscal year through the term of the contract extension ($171,675 during March 1, through June 30, 2026, and $714,170 for fiscal year 2026- 27), which is supported by a combination of grant funding and the above-mentioned revenue sources.

The term of the agreement would be extended to June 30, 2027.

SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 5
While there is a desire to enter into a longer professional services agreement with PPSC, there would be a projected $400,000 impact to the City’s General Fund during the second half of FY 2027-28. Staff will continue to apply for grants to explore additional funding strategies to offset the impact on the General Fund. Aligning the contract with the fiscal year further enhances fiscal planning, simplifies grant administration, and ensures continuity of services for community members experiencing crisis. Funding for this program is currently supported through time-limited and non-recurring sources, with no ongoing revenue identified to sustain operations beyond FY 2026–27. While limited funding is anticipated through FY 2027–28, including the use of Opioid Settlement Funds, these resources are finite and will not provide long-term fiscal support. Without the establishment of a new, dedicated funding source, continuation of this service at its current level will not be fiscally sustainable. Staff will continue to evaluate long-term funding strategies and potential revenue options, including future ballot measures, to support the continuation of critical public safety and crisis response services. Staff will continue to report annually to the City Council on program expenditures, funding sources, and outcomes as part of the City’s ongoing budget and performance review process.

OPTIONS:

The City Council has the following options to consider in this matter:

1. Adopt the resolution as presented.

2. Adopt the resolution with modifications.

3. Direct staff to return with more information.

4. Take no action.

RECOMMENDED ACTION:

Adopt a resolution authorizing the City Manager to execute an amendment to the Professional Services Agreement with Petaluma People Services Center to extend the term of the contract through June 30, 2027, to continue the operation of the SAFE Team and to increase the not to exceed amount by $775,000 per year through the term of the contract extension.

ATTACHMENTS:

1. Resolution Authorizing the City Manage to Negotiate and Enter Into an Amendment to the Professional Services Agreement with Petaluma People Services Center for the continuation of

SAFE TEAM
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING

THE CITY MANAGER TO EXECUTE AN AMENDMENT TO THE AGREEMENT FOR

PROFESSIONAL SERVICES WITH PETALUMA PEOPLE SERVICE CENTER TO EXTEND THE TERM THROUGH JUNE 30, 2027 FOR CONTINUATION OF THE SPECIALIZED ASSISTANCE FOR EVERYONE (SAFE) TEAM IN A NOT TO EXCEED AMOUNT $775,000

PER YEAR THROUGH THE TERM OF THE CONTRACT EXTENSION
WHEREAS, the City recognizes that there are individuals and entities that are better trained, suited, and equipped to navigate and deliver services related to mental health, substance abuse, and unsheltered and housing services available to individuals in need; and WHEREAS, the City has a need for the SAFE Team to respond to a wide range of mental health related crisis, including conflict resolution, welfare checks, substance abuse and suicide threats; and
WHEREAS, community members will be diverted from the criminal justice system, emergency departments and crisis stabilization units by providing a more specialized response; and
WHEREAS, following a competitive procurement, on January 17, 2023, the City Council selected and authorized the City Manager to enter into a contract with Petaluma People Services Center (PPSC) for specialized assistance for everyone (SAFE) team services; and WHEREAS, Petaluma People Services Center (PPSC) has a proven track record of providing wrap-around services to clients as a trusted community partner; and WHEREAS, PPSC has the capabilities, staff, and experience to implement an Alternative Response Team in San Rafael; and
WHEREAS, PPSC will provide a two-person mobile team of Crisis Counselors and Emergency Medical Technicians 12 hours per day / 7 days per week / 365 days per year; and WHEREAS, the noncompetitive procurement is justified due to the lack of contractual coverage between the date the applicable grant agreement was executed on December 18, 2025, and the date a new contract is required to be in place by February 28, 2026. Entering into a competitive procurement process within this timeframe would result in a service gap, disrupting crisis response services relied upon by the community and emergency responders; and WHEREAS, Additional justification for sole source procurement is based on prior competitive efforts. A Request for Proposals for the same services was advertised and distributed approximately three years ago, and Petaluma People Services Center was the only organization that met the City’s requirements. Since that time, PPSC has developed and maintained the existing SAFE Team staffing model, completed extensive training, and achieved full interoperability with San Rafael Police and Fire dispatch and response protocols; and WHEREAS, PPSC’s three years of operational integration, institutional knowledge, and demonstrated performance cannot be readily replicated without significant fiscal cost and delay.

Transitioning to a new service provider during the active grant period (August 1, 2025 through September 30, 2027) would require recruitment, onboarding, training, and system integration that would delay implementation, increase reliance on sworn and fire personnel for behavioral health calls, and negatively impact individuals in crisis who have come to expect a SAFE Team response; and.

WHEREAS, the City having been awarded the grant funding and having identified dedicated local funding sources, such as Cannabis Fund and the Opioid Settlement fund, to cover the cost of the contract extension.

NOW, THEREFORE, BE IT RESOLVED the City Council of the City of San Rafael hereby finds the foregoing recitals true and correct and authorizes the City Manager to negotiate and execute an amendment to Professional Services Agreement with Petaluma People Services Center to: 1) extend the term to June 30, 2027,2) in the not to exceed amount of $775,000 per year through the term of the contract extension,, 3) to amend the scope of work to conform to the parties’ existing practices and 4) to amend the insurance requirements for clarity. .

I, Lindsay Lara, Clerk of the City of San Rafael, hereby certify foregoing resolution was duly and regularly introduced and adopted at a regular meeting on the City Council of said City held on Monday, the 2nd day of February 2026, by the following vote to wit:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

Lindsay Lara, City Clerk
____________________________________________________________________________________

FOR CITY CLERK ONLY
Council Meeting: _______________________
Disposition: ___________________________
Agenda Item No: 3.b
Meeting Date: February 2, 2026

SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Finance
Prepared by: Paul Navazio, Finance Director
John Stefanski,
Assistant City Manager
City Manager Approval: ______________
TOPIC: FISCAL SUSTAINABILITY FRAMEWORK
SUBJECT: CITY’S BUDGET OUTLOOK, FRAMEWORK FOR FISCAL SUSTAINABILITY, AND PRELIMINARY STAFF RECOMMENDATIONS RELATED TO POTENTIAL 2026

BALLOT MEASURES
EXECUTIVE SUMMARY:

Staff will provide the City Council with an update on the City’s fiscal outlook, framework for maintaining balanced budgets and prudent reserves, and preliminary recommendations related to potential June 2026 and/or November 2026 ballot measures.

RECOMMENDATION:

Staff recommend that the City Council receive the presentation related to the fiscal sustainability framework and preliminary recommendations related to potential 2026 ballot measures.

BACKGROUND:

The information being provided via this agenda item was presented to the Finance Subcommittee at their meeting of December 2, 2025 and most recently at their meeting of January 20, 2026.

Over the past few years, the City Council and management team have worked to develop annual budgets that are balanced and aligned with the City Council’s Three-Year Strategic Plan and Annual Workplans.

The annual budgets have provided funding in support of baseline programs and services, priority funding needs and the annual Capital Improvement Program, while also maintaining prudent reserves to guard against unplanned emergencies as well as the volatility inherent in the City’s major revenue sources due to inevitable economic cycles.

Ensuring fiscal stability and sustainability requires strategic financial planning beyond the cycle of the annual budget process. A broader, long-term fiscal outlook is required in order to plan for and anticipate both opportunities and challenges, and to ensure that decisions made in the short-term do not unduly hinder the City’s ability to continue to maintain service levels and address emerging community needs into the future.

SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2

ANALYSIS
Current Fiscal Outlook
The City faces a challenging fiscal environment over the next five years. The baseline General Fund forecast projects deficits beginning in FY 2026-27, with an estimated shortfall upwards of $3.5 million, which then grows to approximately $5.5 to $6.0 million by FY2029-30. These projections assume modest revenue growth of 2.5% to 3.0% for major sources (i.e. property tax; sales and use tax) and a 3% annual inflation adjustment for expenditures. This baseline deficit picture is further complicated by the potential for known and unknown budget pressures, including the potential for increased costs associated with the shared fire services agreement with Marinwood Community Services District, the anticipated San Rafael Sanitation District separation, and larger national impacts of federal economic and trade policy.

Beyond the projected baseline deficits, the City faces significant unfunded needs across virtually all service areas. Priority needs include the augmentation of baseline funding for utilities, equipment replacement, and legal services; infrastructure investments for streets, sidewalks, and storm drain systems; public safety and community services staffing including homelessness response and SAFE Team support; community and economic development capacity; and deferred building, parks and facilities maintenance. Without adequate funding for these priorities, residents may experience reduced service levels or quality, infrastructure will continue to deteriorate, and the City may face increased costs over the long term from the compounding effects of deferred maintenance.

Combined, these factors create a structural imbalance that will require the City to consider taking deliberate steps now to ensure the City’s continued financial sustainability.

Near-Term Actions and Considerations
These fiscal challenges are not insurmountable and reflect the general fiscal challenges currently facing cities across the State. However, such challenges require the City Council to consider a multi-faceted approach that includes both short-term operational adjustments and longer-term revenue strategies. For example, earlier this month the City Manager instituted a hiring pause through this fiscal year for all positions across all funds except for sworn public safety personnel, dispatchers, lifeguards, and nongeneral fund temporary seasonal employees. This step was necessary to ensure fiscal stability as the City moves through the remainder of the fiscal year, and until we know the outcome of a potential measure on the June 2026 ballot. The continuation of the hiring pause will be evaluated as a part of the FY 2026-27 budget process. Furthermore, as staff work on the development of the FY 2026-27 strategic plan annual work plan, the anticipated near-term budget adjustments will likely result in slower progress towards achieving the goals and objectives outlined in the City Council’s Three-Year Strategic Plan.

Work regarding the City’s ongoing financial sustainability is outlined in the City Council’s Three-Year Strategic Plan:
• Goal F.3: Implement comprehensive strategies and plans that ensure fiscal sustainability through balanced budgets; explore new revenue streams and renew existing tax measures. • Objective F.3.1: Develop a timeline and take steps to renew existing tax measures requiring voter approval.

To achieve this work, staff have engaged consultants to support fiscal modeling, tax measure analysis, polling, and strategic planning to support the development of a comprehensive ballot measure strategy, detailed below.

The existing Measure D Library Parcel Tax expires in June 2026. As such, staff will be recommending the City Council, at the February 17th Council meeting, to place a basic renewal of this measure before voters in June 2026 to preserve this existing $1.2 million revenue source. Looking to November 2026, SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
staff is proposing a revenue enhancement measure—either a property transfer tax increase or a new public safety parcel tax—to generate resources for both baseline budget needs and the myriad of unfunded needs and priorities facing the City. Further out, November 2028 presents an early opportunity to seek a basic renewal of the City’s Measures E and R (transaction and use taxes), potentially consolidating them into a single 1.0% replacement measure. Additional options to explore could also include seeking an increase to the paramedic tax cap and/or establishing a Proposition 218 stormwater fee.

Conclusion
This item aims to provide the City Council and the community with a preview of the City’s budget forecast and framework for ongoing fiscal sustainability. The presentation is intended to serve as a preview of the FY2026-27 budget cycle, where budget-balancing measures are expected to be required to address emerging structural baseline deficits within the General Fund. In addition, the information presented is also intended to inform development of a broader fiscal sustainability framework required to address a host of under-funded needs, emerging priorities and additional budget pressures, as well as inform strategies related to the expiration of existing voter-approved tax measures along with potential future revenue enhancement measures, including those requiring approval by the City’s electorate.

FISCAL IMPACT:

As an informational presentation, there is no direct fiscal impact associated with this agenda item.

However, the issues and preliminary staff recommendations to be discussed will inform strategies required to develop a balanced budget for fiscal year 2026-27, preserve revenues being generated by expiring voter-approved tax measures and inform preliminary work on potential revenue enhancement measures that would require future action by the City Council and/or voters to enact.

RECOMMENDED ACTION:

Staff recommend that the City Council receive the presentation related to the fiscal sustainability framework and preliminary recommendations related to potential 2026 ballot measures.

ATTACHMENTS:

1. None.
____________________________________________________________________________________

FOR CITY CLERK ONLY
Council Meeting: _______________________
Disposition: ___________________________
Agenda Item No: 3.c
Meeting Date: February 2, 2026

SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Community & Economic Development
Library & Recreation
Prepared by: Stacey Laumann, Economic
Development Program Manager
Craig Veramay, Assistant Director,
Library and Recreation
City Manager Approval: ______________
TOPIC: DOWNTOWN SAN RAFAEL ARTS DISTRICT PUBLIC ART PROGRAM 2025/2026 IMPLEMENTATION: FIVE PUBLIC ART PROPOSALS
SUBJECT: 1. RESOLUTION (1) APPROVING THE INSTALLATION OF THREE MURALS AND

ONE TEMPORARY SCULPTURE AT FOUR PUBLIC LOCATIONS IN SAN RAFAEL, AND (2) AUTHORIZING THE CITY MANAGER TO EXECUTE ART LICENSE

AGREEMENTS WITH EACH ARTIST, AND AMENDING THE AGREEMENT WITH

LOCAL EDITION MARKETING, LLC TO INCREASE THE TOTAL NOT TO EXCEED TO $260,000; AND

2. RESOLUTION OF THE SAN RAFAEL CITY COUNCIL APPROVING THE

INSTALLATION OF ONE SCULPTURE IN SAN RAFAEL AND AUTHORIZING THE

CITY MANAGER TO EXECUTE AN ART LICENSE AGREEMENT WITH THE ARTIST RECOMMENDATION:

Staff recommends that the City Council adopt a resolution approving the installation of three murals and one temporary sculpture at four public locations in San Rafael, as presented by the Downtown San Rafael Arts District, and authorizing the City Manager to execute art license agreements with each artist, and amending the professional services agreement with Local Edition Marketing, LLC to increase the agreement by $10,000, bringing the total not to exceed amount to $260,000, and, in a separate action, adopt a resolution approving the installation of one sculpture in San Rafael, and authorizing the city manager to execute an art license agreement with the artist.

BACKGROUND:

On April 17, 2023, the City Council adopted Resolution No. 15199 approving the acceptance and appropriation of $671,429 in grant funds from the California Arts Council for the Downtown San Rafael Arts District (Arts District). San Rafael’s designation as one of California’s premier state-designated arts and culture districts is a recognition of the history and value of culture and arts to the San Rafael community. The Arts District, along with multiple other arts and culture organizations and individuals in San Rafael, provides a wide variety of arts and culture programs, events, and activities that help San SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
Rafael residents and visitors come together, make connections, amplify creative expressions, and get involved in the larger community.

On June 23, 2025, the City Council approved a $250,000 contract between the City of San Rafael and Local Edition Marketing, LLC to develop and implement a public art program funded by the California Arts Council (CAC) grant for the Downtown San Rafael Arts District. Local Edition was selected for their substantial experience with similar work in the Bay Area and beyond, overseeing and managing the work of mural artists, sculpture fabricators, installers, and other contractors in the implementation of public art.

On January 14, 2026, the Public Art Review Board (Board) considered a proposal from Local Edition Creative to install five artworks that comprise the Public Art Program 2025/2026. That Board found that the proposal and artworks are consistent with the selection criteria outlined in the Public Art Review Board Guidelines, and recommended approval, advancing the proposal to City Council for final review.

ANALYSIS:

Public Art Program Goals
The goal of the Public Art Program is to enhance economic vitality Downtown with the addition of new culturally responsive and artistically significant public artworks on public property. Additional goals for the program are to:
• Enhance public awareness of San Rafael as the arts hub of Marin County; • Support economic development through creative placemaking and activation of the creative economy;
• Reflect the diverse local community and landscape;
• Engage multiple stakeholders and community segments; and • Improve City properties for the benefit of public enjoyment.

The goals of the Public Art Program align with the City’s FY 2025-2028 Strategic Plan, including Goal A.3.1 to “Deliver placemaking elements through funded public art projects in the Downtown San Rafael Art District” and Goal A.1.3 to “Drive local economic activity through promotion of destination tourism, enhancing special events, and optimizing city-owned assets by leveraging targeted marketing initiatives.” Locations
The Public Art Program is proposed to be implemented within the boundaries of the Downtown Precise Plan area (Figure 1), consistent with the CAC grant area. City staff from multiple departments collaborated to identify suitable City-owned properties for potential mural or sculpture installations that can occur within the CAC grant timeline. Evaluation criteria included high-visibility locations where installation of art may enhance the beauty of San Rafael; City maintenance costs could be reduced with improvements; and the physical location would be ready or made ready with minimal preparation or cost to the City.

Staff proposed the following project locations:
• Project #1: C Street Public Parking Garage at 3rd Street • Project #2: 2nd Street Retaining Wall at Ida Street
• Project #3: Court Plaza Fountain at 1000 4th Street
• Project #4: 2nd & 4th Street Project Lane Divider
• Project #5: Outside City Hall at 1400 4th Street
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
Figure 1: Five Public Art Locations, with the Downtown Precise Plan Area boundary Program Design and Curation
On behalf of the Arts District, Local Edition has managed the Public Art Program to date, including artist solicitation, review, and juried selection. Downtown San Rafael Arts District Stakeholders also had a significant role in developing the Program’s goals and artist selection criteria. The artist solicitation, review, and selection process has followed the timeline and budget approved by the City Council on June 23, 2025.

Table 1: Local Edition Creative / Public Art Program Budget Summary Project Management Fee, Local Edition $50,000.00
Artist Engagement and Program
Implementation $173,250.00
Permit fees, marketing & engagement $26,750.00
Project Budget Total $250,000.00
Artwork Selection Process
Local Edition Creative facilitated the artwork selection process, publishing a National open call for artists on the Call For Artist Entry (CaFÉ) website and marketing the call widely within the San Rafael arts community. The call drew nearly 200 applicants from across the nation, culminating in the final artworks as presented with this report (Attachment 3). Below is a summary of the artist selection process. • Call for Artists – June 27 to July 25, 2025, Call For Artist Entry (CaFÉ) website. • Jury Review – July 31, 2025, A panel of seven Arts District steering committee and community arts leaders evaluated artists and selected a shortlist of candidates. o Semifinalists – Nine mural/mosaic semifinalists were invited to prepare site-specific art concepts, due by October 6, 2025. Two sculptures, one permanent and one temporary, SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 4
were unanimously selected to move forward and are in the process of determining installation feasibility.
• Public Input – October 20 to November 3, 2025, semifinalist designs were available for public view and comment via a digital portal and in-person viewing locations. • Final Artist Selection – November 6, 2025, the Jury reviewed the public feedback and selected one proposal per location. Selections were prepared and submitted to the City for internal Staff Review.
• Public Art Review Board: The Public Art Review Board reviewed this proposal at its January 14, 2026, regular meeting. The Board recommended approval and advanced the proposal to the City Council for their consideration.
• City Council Final Approval - In alignment with the City’s Public Art Review Guidelines, this project requires City Council approval.

Final Artist Selection Criteria
This proposal represents the final artworks selected by the Program Jurists, who had the program goals noted above and utilized the following artistic criteria:
• Originality: Fresh perspectives and unique interpretations. Artworks should showcase an individual artistic voice that stands out from the other applicants. • Technical Proficiency: A high degree of skill is necessary to ensure quality & efficiency of execution. This also means experience to complete the job. • Consistency: A cohesive body of work often makes a stronger impact. Consistency in style, theme, or technique can demonstrate focus and will provide a clearer understanding of the artist’s approach to this project.
• Presentation: This includes the quality and selection of the artworks submitted, but also how the work fits with its proposed setting and its overall visual impact. • Artist’s Statement: A thoughtful statement will share the artist’s motivation, intent, inspiration, or process. Not all will express themselves clearly or eloquently, so look for genuineness, sincerity, and excitement over being eloquent.

The intent is to present the five Public Art Program pieces as a unified collection, showcasing a diverse range of artistic voices and approaches. Together, they enrich San Rafael’s existing public art landscape and reinforce the City’s role as Marin County’s leading center for arts and culture.

This approach directly supports the objectives of the California Arts Council grant and establishes a new benchmark in the region for how public art can elevate and energize Marin’s urbanized public spaces.

After completing the initial Jury review, assessing feedback collected during the public input process, and evaluating the above Goals and Voting Criteria, the Jurists recommended the five artists' proposals shown below in Table 2 as the final installation for this program.

SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 5
Table 2: Proposed Artists by Location
Location Artist TITLE and Medium Dimensions &
Longevity
#1:

C Street Public Parking
Garage at 3rd Street
Bryan Valenzuela (St.

Helena, CA)

HANDLE WITH CARE
Murals on the garage
exterior wall facing
Third Street
Approx. 2,000 sq.ft.

Two artwork panels,
each approximately 40’
(h) x 25’ (w)
7-10 years before
noticeable fading
#2:
2nd Street at Ida Street
Wyatt Hersey (San
Anselmo/Santa Cruz,
CA)

SAN RAFAEL

TAPESTRY
Mural on concrete
retaining wall
Approx. 800 sq.ft.
200’ (l) x 4’ (h)
7-10 years before
noticeable fading
#3:

City Plaza Courtyard,
1000 4th Street
Paz de la Calzada (San
Francisco, CA)

UNTITLED
Mural on the fountain
face with kiln-fired
custom ceramic tiles on
pillars
Approx. 600 sq.ft.
7-10 years before
noticeable fading; tiles
are long-term.
#4:

Long-Term Placement:
4th Street Median at
2nd Street Intersection
Temporary Placement
(approx. 6 months):

San Rafael Community
Center, 618 B Street.

Artwork by Martin
Taylor (Portola Valley,
CA)

TOUCH THE SKY
Stainless Steel, Patina,
Gold Paint
Sculpture including
base: 16’ (h) x 9’(w) x

14.5’(l)
Built to withstand
natural elements
#5:

City Hall Entrance
Oleg Lobykin (East
Palo Alto, CA)

ABSTRACT

SCULPTURE
Stainless Steel,
Polished
Sculpture: 18’ (h) x
9’(w) x 9’(l)
*One-year exhibition
More detailed information about the program curation, selection criteria, jurors, implementation schedule, and each artist and artwork proposal is included in the attached proposal packet (Attachment 3). The Attachment includes images of the proposed work, a narrative from the artist about their process, examples of the artist’s body of work, a budget and timeline for installation, and notes on materials, maintenance, and longevity.

City Review and Implementation
City staff have reviewed the proposal, completed internal review, and recommend that the City Council approve this Public Art Program and authorize the City Manager to enter into Art License Agreements for the installation and acceptance of these artworks. Staff based this recommendation upon their determination that the project complies with the City’s Public Art Review Guidelines and would benefit the City of San Rafael.

If approved, the City will finalize agreements with each Artist and continue to work with Local Edition Creative to coordinate installation. The five artworks would be installed in the designated locations between the spring and summer of 2026. However, the timing of Installation for each of the sculptures is dependent upon external factors:
• The ‘Touch the Sky’ sculpture, proposed to be installed as part of the 2nd and 4th Street intersection improvement project, will become available in March 2026. However, the intersection SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 6
improvement project schedule hasn’t been finalized. On a temporary basis, staff recommend placement of the Statue in front of the San Rafael Community Center at 618 B Street. This location seems logistically feasible as a temporary location and would allow the City to enjoy the artwork until the construction project is at a sufficient stage for the piece to be installed in the long-term location. Staff anticipate the construction project will be sufficiently ready for the sculpture placement in Fall 2026. This temporary placement was not included in Local Edition’s original scope of work. This proposal includes an amendment to Local Edition Creative’s agreement to add this task and supplement their total not to exceed contract value by $4,850. • The temporary sculpture proposed to be installed in front of City Hall through a lease agreement with Oleg Lobykin is still under agreement with the San Francisco Arts Commission through June 2026. Once available, that artwork will be installed for a period of one (1) year at City Hall.

COMMUNITY ENGAGEMENT:

The program included a robust public input component, including dedicated web pages hosted by both the City and Local Edition, pop-up engagement events, surveys, and stakeholder meetings. On April 30, 2025, City staff provided the Public Art Review Board (PARB) with an update on the Downtown San Rafael Arts District, including an overview of the conceptual plan for the Public Art Program. The PARB provided feedback, which was incorporated into the final program design. The program was also discussed at the City Council’s June 23, 2025, meeting. On September 25, 2025, the Economic Development Subcommittee reviewed the program locations.

From October 20 to November 3, 2025, semifinalist designs were available for public view and comment via digital survey and three in-person viewing events (Attachment 3, pages 6-7). The Public Comment period resulted in 1184 survey responses. 88.6% of all responses were Marin residents, with 64% (758) from zip code 94901, and 18.1% (214) from zip code 94903. Respondents were asked their opinions on whether the art would:

1. Be enjoyed by people of all ages and backgrounds.

2. Complement the setting and enhance the environment.

3. Help elevate public awareness of San Rafael as the arts & culture epicenter of Marin County.

A summary of the survey respondents who either strongly agreed or agreed with the final selected artists is shown below in Table 3.

Table 3: Summary of Survey Responses for Finalist Artists Artist Name 1 Agree or strongly
agree that art would
be enjoyed by people
of all ages and
backgrounds
2 Agree or strongly
agree that art would
complement the
setting and enhance
the environment
3 Agree or strongly
agree that art would
elevate public
awareness
Bryan Valenzuela 69.8% 71.7% 67.2%
Wyatt Hersey 73.9% 72.2% 71.3%
Paz de la Calzada 57.1% 53.7% 58.1%
Martin Taylor 57.8% 58.3% 58.3%
Oleg Lobykin 57.7% 60% 64.5%
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 7
Additionally, Local Edition Creative has received several letters of community support, which are attached as Attachment 4 – Letters of Support.

FISCAL IMPACT:

The Public Art Program is funded through a grant from the California Arts Council. Funding for this program was appropriated as part of the City’s Fiscal Year 2025-2026 budget (Grant Funds – 283). The current agreement with Local Edition includes the tasks described below in Table 4.

The agreement did not include funding for the temporary placement of the ‘Touch the Sky’ sculpture at the San Rafael Community Center, or an event to celebrate the Public Art Program once installation was complete. Staff recommend amending the professional services agreement with Local Edition Creative to increase their total Not To Exceed contract value by $10,000, funded by the CAC grant, to add those tasks to their scope of work.

Table 4 – Project Budget Summary
Project costs included in the Agreement with Local Edition Marketing LLC and appropriated in the FY 2025-26 Budget
Project Management Fee $50,000.00
Artist Engagement and Program Implementation $173,250.00 Permit fees, marketing & engagement $26,750.00
Subtotal $250,000.00
Recommended additional tasks to be added as an amendment to the agreement with Local Edition Marketing LLC:

Temporary placement of “Touch the Sky” sculpture at B
Street Community Center $4,850.00
Celebration event upon successful completion of
installation $5,150.00
TOTAL Not To Exceed: $260,000.00
If approved, the City would become the owner of the long-term art installations. As the owners, the City would take on the maintenance and operational costs associated with these artworks, such as routine maintenance associated with cleaning, damage abatement, and very occasional lighting maintenance.

Regular maintenance costs would be incorporated into future budget cycles.

OPTIONS:

The City Council has the following options to consider on this matter:

1. Approve artist works and direct staff to install Public Art Program 2025-2026 artworks as presented.

2. Approve artist works and direct staff to install Public Art Program 2025-2026 artworks with modifications.

3. Direct staff to return with more information.

4. Take no action.

RECOMMENDED ACTION:

Staff recommends that the City Council adopt a resolution approving the installation of three murals and one temporary sculpture at four public locations in San Rafael, as presented by the Downtown San Rafael Arts District, and authorizing the City Manager to execute art license agreements with each artist, and amending the professional services agreement with Local Edition Marketing, LLC to increase the agreement by $10,000, bringing the total not to exceed amount to $260,000, and, in a separate action, SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 8
adopt a resolution approving the installation of one sculpture in San Rafael, and authorizing the city manager to execute an art license agreement with the artist.

ATTACHMENTS:

1. Resolution –Three Murals and One Temporary Sculpture

2. Resolution – ‘Touch the Sky’ Sculpture

3. Local Edition Public Art Program 2025-26 Proposal

4. Letters of Community Support
RESOLUTION NO.

RESOLUTION OF THE SAN RAFAEL CITY COUNCIL (1) APPROVING THE

INSTALLATION OF THREE MURALS AND ONE TEMPORARY SCULPTURE AT FOUR PUBLIC LOCATIONS IN SAN RAFAEL, AND (2) AUTHORIZING THE CITY

MANAGER TO EXECUTE ART LICENSE AGREEMENTS WITH EACH ARTIST, AND

AMENDING THE AGREEMENT WITH LOCAL EDITION MARKETING, LLC TO INCREASE THE TOTAL NOT TO EXCEED TO $260,000
WHEREAS on April 17, 2023, City Council adopted Resolution No. 15199 approving the acceptance and appropriation of $671,429 in grant funds from the California Arts Council for the Downtown San Rafael Arts District (Arts District); and WHEREAS on June 23, 2025, City Council approved a $250,000 contract between the City of San Rafael and Local Edition Marketing, LLC to develop and implement a public art program funded by the California Arts Council grant for the Downtown San Rafael Arts District; and
WHEREAS the goal of the Public Art Program is to enhance economic vitality Downtown with the addition of new culturally responsive and artistically significant public artworks on public property; and
WHEREAS the goals of the Public Art Program align with the City’s FY 2025-2028 Strategic Plan, including Goal A.3.1 to “Deliver placemaking elements through funded public art projects in the Downtown San Rafael Art District” and Goal A.1.3 to “Drive local economic activity through promotion of destination tourism, enhancing special events, and optimizing city-owned assets by leveraging targeted marketing initiatives.”; and WHEREAS, between June 27 and July 25, 2025, Local Edition Creative published an open call for artists on the Call For Artist Entry (CaFÉ) website and marketed the call widely within the San Rafael arts community, drawing over 200 applicants; and WHEREAS, at its January 14, 2026, regular meeting, the Public Art Review Board reviewed finalist proposals and made recommendations as to the final art to be selected; and
NOW, THEREFORE IT IS HEREBY RESOLVED that the City Council approves the installation of three murals and one temporary sculpture at four public locations in San Rafael as described in the accompanying staff report and authorizes the City Manager to execute Art License Agreements with each artist and to amend the agreement with Local Edition Marketing LLC to increase the Not To Exceed total to $260,000.

I, LINDSAY LARA, City Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the Council of said City held on the 2nd day of February 2026, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:
______________________
Lindsay Lara, City Clerk
RESOLUTION NO.

RESOLUTION OF THE SAN RAFAEL CITY COUNCIL APPROVING THE

INSTALLATION OF ONE SCULPTURE IN SAN RAFAEL, AND AUTHORIZING THE

CITY MANAGER TO EXECUTE AN ART LICENSE AGREEMENT WITH THE ARTIST WHEREAS on April 17, 2023, City Council adopted Resolution No. 15199 approving the acceptance and appropriation of $671,429 in grant funds from the California Arts Council for the Downtown San Rafael Arts District (Arts District); and WHEREAS on June 23, 2025, City Council approved a $250,000 contract between the City of San Rafael and Local Edition Marketing, LLC to develop and implement a public art program funded by the California Arts Council grant for the Downtown San Rafael Arts District; and
WHEREAS the goal of the Public Art Program is to enhance economic vitality Downtown with the addition of new culturally responsive and artistically significant public artworks on public property; and
WHEREAS the goals of the Public Art Program align with the City’s FY 2025-2028 Strategic Plan, including Goal A.3.1 to “Deliver placemaking elements through funded public art projects in the Downtown San Rafael Art District” and Goal A.1.3 to “Drive local economic activity through promotion of destination tourism, enhancing special events, and optimizing city-owned assets by leveraging targeted marketing initiatives.”; and WHEREAS, between June 27 and July 25, 2025, Local Edition Creative published an open call for artists on the Call For Artist Entry (CaFÉ) website and marketed the call widely within the San Rafael arts community, drawing over 200 applicants; and WHEREAS, at its January 14, 2026, regular meeting, the Public Art Review Board reviewed finalist proposals and made recommendations as to the final art to be selected; and
WHEREAS, temporary sculpture placement for a sculpture at the San Rafael Community Center, and a long-term placement at the 4th and 2nd Street Median have been found to be feasible by City Staff,
NOW, THEREFORE IT IS HEREBY RESOLVED that the City Council approves the installation of one sculpture in San Rafael temporarily at the San Rafael Community Center, then moved for long-term placement at 4th and Second Street Median and authorize the city manager to execute an art license agreement with the artist.

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:
______________________
Lindsay Lara, City Clerk

SAN RAFAEL ARTS DISTRICT

FIVE PUBLIC ART PROPOSALS
Prepared By: Local Edition Creative
Proposal Submittal Date: 12.08.2025
A City of San Rafael Public Art Program
for city-owned properties
[ Prepared For The San Rafael Public Art Review Board ]

ABOUT THE CITY OF SAN RAFAEL PUBLIC ART PROGRAM
The City of San Rafael has launched a Public Art Program to enhance Downtown vitality and celebrate the city’s cultural identity.

Funded by a $250,000 California Arts Council grant that is geographically bound for the Downtown Arts District, the program will bring five new public art installations—including murals, mosaics, and sculptures—to highly visible locations across Downtown in the Spring/Summer of 2026.

The program aims to:
● Enhance San Rafael’s identity as the arts hub of Marin County ● Attract culturally responsive & artistically significant visual art projects for permanent installations Downtown ● Increase the economic vitality of Downtown
● Celebrate diversity and creativity through public art The program is facilitated by the arts consultancy agency Local Edition Creative, with guidance from the Downtown San Rafael Arts District (DSRAD) steering committee.

ABOUT LOCAL EDITION CREATIVE
Local Edition Creative (Local Edition) is an award-winning arts consulting and production agency with experience delivering impactful public art projects across the Bay Area. They partner with municipalities, businesses, and artists to produce meaningful arts and culture experiences. Local Edition has been contracted by the City of San Rafael to lead the City’s public art program from development through installation of the artworks.

City of San Rafael’s Selection of Local Edition
To effectively manage and curate the program, the DSRAD issued a Request for Proposals (RFP) in January 2025 seeking qualified arts consultants to oversee the program. The DSRAD received ten responses to the RFP, from which the DSRAD interviewed five firms.

Ultimately, in March 2025 the DSRAD selected Local Edition Creative to lead the program's development and execution from June 2025 through June 2026. Local Edition was selected for their substantial experience in the Bay Area and beyond, overseeing and managing the work of mural artists, sculpture fabricators, installers, and other contractors in the implementation of public art. Local Edition received the 2024 Helen Putnam Award for Excellence for Economic Development through the Arts for the City of Concord, and curates the Mare Island Art Yard. Local Edition has demonstrated the ability to deliver art and placemaking strategies paired with strategic approaches to community involvement and marketing.

PROGRAM IMPLEMENTATION TIMELINE
● Call for Artists – June 27 and July 25, 2025, an open call for artists was published on the Call For Artist Entry (CaFÉ) website. The call drew nearly 200 applicants from across the state and nationwide. ● Jury Review – July 31, 2025 A panel of seven Arts District steering committee and community arts leaders evaluated artists and selected a shortlist of candidates. ○ Semifinalists – Nine mural/mosaic semifinalists were invited to prepare site specific art concepts, due by October 6, 2025. Two sculptures, one permanent and one temporary, were unanimously selected to move forward and are in the process of determining installation feasibility. ● Public Input – October 20 to November 3, 2025 semifinalist designs were available for public view and comment via a digital portal and in-person viewing locations.
● Final Selection – November 6, 2025, the Jury reviewed the public feedback and selected one proposal per location. Selections were then prepared and submitted to the Public Art Review Board in January 2026. ● Approval - Finalist recommendations will be presented to City Council for approval in February 2026.

Semifinalists
Selected by Arts Jury
August
2025
Public Review of
Design Proposals
October
2025
Public Art Review
Board
Winter
2025-26
City Council Approval
Winter
2025-26
Installation of
Artworks
Spring/
Summer
2026
Artwork Proposals
Selected by Arts Jury
City Council
Authorizes Program
& Call for Artists
June
2025
November
2025

SELECTION CRITERIA
JURY MEMBERS Beau Blanchard, CA Film Institute Meg Reilly/Cathy Leather, Marin Society of Artists Elisabeth Setten, Artworks Downtown Morgan Schauffler, Youth In Arts Karina Ramirez, Multicultural Center of Marin Sarah Shepard, Sarah Shepard Gallery Local Edition Creative Sarah Tipple, Downtown BID
Artworks were selected by the Jurists with the following criteria in mind.

Goals:
• Culturally responsive & artistically significant visual art installations • Increase economic vitality through the arts
• Enhance public awareness of San Rafael as the hub of Marin County • Artworks adhere to the City of San Rafael’s Public Art Guidelines Voting Criteria:
• Originality: Fresh perspectives and unique interpretations. Artworks should showcase an individual artistic voice that stands out from the other applicants.
• Technical Proficiency: A high degree of skill is necessary to ensure quality & efficiency of execution. This also means experience to complete the job.
• Consistency: A cohesive body of work often makes a stronger impact. Consistency in style, theme, or technique can demonstrate focus and will provide a clearer understanding of the artist’s approach to this project. • Presentation: This includes the quality and selection of the artworks submitted, but also how the work fits with its proposed setting and its overall visual impact.
• Artist’s Statement: A thoughtful statement will share the artist’s motivation, intent, inspiration, or process. Not all will express themselves clearly or eloquently, so look for genuineness, sincerity, and excitement over being eloquent.

PUBLIC OUTREACH - COMMUNICATION SNAPSHOT
Flyer (English/Spanish) Social Media
Snapshot Newsletter Banner (English/Spanish)

PUBLIC FEEDBACK GRAPHICS/COLLATERAL
Announcements regarding the public art program and requests for public input were shared via multiple outlets including flyer distribution, websites, and social channels.
• Over 2,500 flyers distributed at City Hall, libraries, community centers, arts organizations, businesses, and pop-up events • Digital announcements -
o City of San Rafael website, social media, newsletter
o Downtown San Rafael BID website, social media, newsletter o DSRAD, ArtWorks Downtown, Youth in Arts - websites/newsletters/eblasts o Others – Nextdoor, MarinArts, Canal Alliance, County of Marin, Federation of San Rafael Neighborhoods
• Locations for In-Person Artwork Proposal Viewing –
o City Hall Lobby, 10/20/24-10/24/25 during open hours
o Pond Farm Brewing pop-up session, 5pm-7pm on 10/24/25 o Trick-or-Treat on Fourth Street pop-up session, 1pm-3pm on 10/25/25 o Storefront Window Display at 1002 4th St. (City Plaza), 10/25/25-11/05/25 TRICK-OR-TREAT ON 4th ST. / 1002 4th ST. WINDOW DISPLAY

CITY HALL LOBBY POND FARM

POP-UP DISPLAYS OF PUBLIC ART PROPOSALS
PUBLIC ART PROPOSAL: MURAL

C STREET GARAGE
Public Art Project 1 of 5
HANDLE WITH CARE | Mural by Bryan Valenzuela (St. Helena, CA) Artwork Location: Third & C Street Public Parking Garage - 900 C St., artwork is facing Third Street Dimensions: Each artwork panel is approximately 40’ (h) x 25’ (w) Street-level Location View
Aerial View of Location

NARRATIVE
For time immemorial, art has served varying key functions in the development of humanity as a whole. From the ashen walls of subterranean caves to the well-lit halls and populated streets of contemporary spaces, it has been a bridge beyond the barrier of culture and continent. It has been a visual chronicle of both time and place, a representation of the seen and the unseen alike, an expression of all the colors on the spectrum of emotion and intuition, and sometimes, just sometimes, a vision of what could or should come to pass.

My vision for the proposed mural encompasses a central focus on this latter sentiment while weaving in elements of the others, distilling complexity down into an essence of something reaching towards iconic yet layered enough to speak beyond its simple form. Here I've brought to life a common graphic sign seen in packaging known as the "Handle With Care" symbol. Two hands rise from the bottom of the frame to cradle a delicate object, protecting it from harm while in transit. Inspired by the quotes above, I've used this symbol in connection with our civilization's collective and sacred duty to care for the environment we share; to hold an awareness of our impact on the land and all the varied forms of life that surround us. For me this is a deeply spiritual gesture that transcends any specifically held belief system. It is one which I firmly feel that we as a society can and should prioritize as a fundamental guiding principle; to understand the precious nature of this beautiful world and move into a more balanced and harmonious future accordingly.

To illustrate this concept, I've chosen to use the Rose as a unifying motif set inside a vast Bay Area landscape. The Rose is a timeless symbol of the transient nature of existence; it's beauty but also, it's fragility. It is the mythic flower of the soul and the center of love itself. This classic bloom is also a hidden allusion to one of San Rafael's most famous residents, the Grateful Dead, whose main office headquarters was located downtown for much of their storied career. The coastal bay landscape is mirrored in two panels: one portraying bright, blue skies on a sunny California day (left) and the other, that same landscape is older, darker, starlit night (right). Each of the Classical Elements is here represented: Earth in the rolling hills, Water in rippling bay tides, Air in the cloudstrewn skies, and Fire in the abstracted, reflective gold/silver shapes descending from above, representing the flow of Solar/Lunar energies into our environment. The abstracted shapes are inspired by the complex path of a Torus, the flowing and circular path taken in the creation of a magnetic field. These same shapes and concepts are used again as the abstracted climbing vines of the Rose motif, rising from its roots in the San Rafael soil.

The hand figures will be drawn
in black and white with exterior
acrylic markers using a specific
handwritten technique that
carves shape, shadow, and light
from different densities of
words. Within these figures will
be inscribed memories and
metaphors, philosophies and
poems in conversation with the
concepts of the image itself,
transforming thought to image
through the word.

HANDLE WITH CARE by Bryan Valenzuela C STREET GARAGE MURAL ABOUT: BRYAN VALENZUELA
Northern California artist Bryan Valenzuela has spent the last couple decades aiming to perfect a unique drawing technique involving the atomization of the figure by carving out shape, shadow and light with handwritten text. Paragraphs, sentences, phrases, and fragments are used simultaneously as both the form and content of each piece. As form, the text delineates figures and subjects layer upon layer as shading. Words varying in size from the minuscule and unreadable, to large and bold are used in a manner similar to crosshatching and stippling. Though virtually unnoticeable from afar, once the viewer steps closer to each work they are engulfed in a barrage of words intermingled with other mixed media elements such as acrylic paint, gel transfer, gold leaf, and collage. As content, the language provides a sense of the inherent information and associations, metaphors and meanings that act as a meditation on the image.

In 2016 Valenzuela ventured into the public art sphere, garnering a $350,000 commission from the City of Sacramento. In October of that year, he completed a large suspended sculpture consisting of over 400 blown glass spheres in an abstract, aquarelle version of the American and Sacramento river confluence. The following year saw Valenzuela complete his first ever mural for the Wide Open Walls festival. Other mural commissions have followed in its wake including permanent works in San Francisco, Chicago, Napa, and Sacramento, as well as temporary works in New Orleans and New York. He has won First Place at the Crocker Kingsley Biennial, Best in Show at the California State Fair Fine Art Exhibition, received the Leff Davis Grant for Emerging Artists, and exhibited nationally in many group shows, most notably for Scope at Miami Art Basel and Moniker in London.

EXAMPLES OF WORK: BRYAN VALENZUELA
Budget
Artist Stipend $30,000
Wall Prep & Prime $3,500
Scaffolding - 1 month rental $12,000
Protective Coating Installation $5,500
Artist Travel Stipend (Hotel) $3,500
Artwork Sign/Plaque $500
Total Budget $55,000
C STREET GARAGE MURAL: BUDGET, TIMELINE, and CARE
Timeline for Installation
Early May 2026 Scaffolding installation & surface preparation Mid-May 2026 Artwork installation begins (4-6 weeks to complete) Mid-June 2026 Artwork installation complete
End of June 2026 Protective coating application & scaffolding removal Maintenance
No regular maintenance is needed; however, it is advised to periodically pressure wash the mural to remove dirt and debris, inspect for graffiti/damage, vine growth, or any environmental circumstances that could affect the quality of the public art.

The mural will be painted with high-quality exterior acrylic paint except for the hand figures which will be drawn with exterior acrylic markers.

Upon completion of the mural installation, it will be sealed with a UV/anti-graffiti protective coating.

The mural is intended to remain on display for 10+ years. It should remain in good condition for approximately 7-10 years before noticeable fading at which time another protective coating can be applied to retain its vibrancy.

Materials & Longevity
PUBLIC ART PROPOSAL: MURAL
2ND STREET RETAINING WALL
Public Art Project 2 of 5
SAN RAFAEL TAPESTRY | Mural by Wyatt Hersey (San Anselmo/Santa Cruz, CA) Artwork Location: 2nd St at Ida
Dimensions: Approximately 200’ (l) x 4’ (h)
Street-level Location View Aerial View of Location

NARRATIVE
This mural concept is designed as a visual tapestry, weaving together elements of nature, community, and cultural identity. The artwork is composed of a series of symbolic panels, each carrying a fragment of the city’s story.

Local wildlife like the coyotes, snake and steelhead, speak to the living ecosystems that thrive in the region, from the waters of the bay to the creeks that rise from it, and the surrounding oak studded hills. Wildflowers, oak leaves, and geometric motifs reference both the natural patterns of growth and the human impulse to organize and create meaning through design.

Scenes of Mount Tam and the nature filled panels root the mural in San Rafael’s landscape, while icons like simple homes, bicycles, and images of community life honor the people who shape and sustain the city. The mission is represented subtly in the use of circular motifs that call back to the classic window form seen above the front door of this iconic building.

All together, these images form a modern-day glyphic language that is both ancient and contemporary, and that celebrates San Rafael as a meeting ground of ecology, creativity, and human stories.

SAN RAFAEL TAPESTRY by Wyatt Hersey 2ND STREET RETAINING WALL MURAL Coyotes (Marin was the first county in the country to prohibit Wildlife Services, Department of the interior, from exterminating coyotes for any reason, a legacy of Marin’s place in the vanguard of conservation efforts).

Iconic view of Mt. Tamalpais, with the fire lookout perched atop the peak.

Nature motifs interspersed with circular designs calling back to the window above the main door of the Mission San Rafael, and a simplified representation of the mission itself in the center. On the right, an eye perceiving a wonderful burst of color, representing the culture of art appreciation in San Rafael.

The San Rafael arts community and the human impulse to create represented in the center panel by a hand drawing a squiggly line abstract figures, and a home representing community life.

Snake and Steelhead represent indicator species that are present when their environment is healthy and pristine. Steelhead used to run in great numbers up San Anselmo Creek and need our help to rebound.

Redwood needles on the top right. Valley Oak, a tree that feeds many creatures with its bounty of acorns - symbol of abundance and benevolence. Person riding a bike in town, representing community life and health.

ABOUT: WYATT HERSEY
Wyatt Hersey is a Santa Cruz based artist (born and raised in San Anselmo) with a practice rooted in illustration, painting, and muralism. His work explores narratives of relational ecology and ecological consciousness while instilling a sense of playfulness, mutualism, and vitality in the viewer. His background as a wildlife biologist and nature connection mentor greatly informs his work as a visual artist, as does his belief that art is an essential expression of the goodness of humanity.

EXAMPLES OF WORK: WYATT HERSEY
Budget
Artist Stipend $12,000
Wall Prep and Prime $5,500
Protective Coating Installation $2,000
Artwork Sign/Plaque $500
Total Budget $20,000
2ND STREET RETAINING WALL MURAL: BUDGET, TIMELINE and CARE Timeline for Installation
Late May 2026 Surface preparation
Early June 2026 Artwork installation begins (2 weeks to complete) Mid-June 2026 Artwork installation complete
Mid-June 2026 Protective coating application
Maintenance
No regular maintenance is needed; however, it is advised to periodically pressure wash the mural to remove dirt and debris, inspect for graffiti/damage, vine growth, or any environmental circumstances that could affect the quality of the public art.

Materials & Longevity
The mural will be painted with high-quality exterior acrylic paint. Upon completion of the mural installation, it will be sealed with a UV/antigraffiti protective coating.

PUBLIC ART PROPOSAL: TILE MOSAIC AND MURAL

CITY PLAZA FOUNTAIN
Public Art Project 3 of 5
UNTITLED FOUNTAIN DESIGN | Artwork by Paz de la Calzada (San Francisco, CA) Artwork Location: City Plaza Courtyard - 1000 4th St.

Medium: Kiln-fired custom ceramic tiles on pillars, hand-painted mural on fountain tiers Street-level Location View
Aerial View of Location

NARRATIVE
This mural honors the power of flow: the way water joins, sustains, and transforms.

Positioned behind the downtown fountain's thin waterfall, the mural merges with the cascading water to create a multisensory landscape. Bold yet delicate white lines ripple across earthy terracotta, blue, and light green tones, evoking both the vitality of water and the rhythm of life.

The design draws inspiration from the organic trees that grow above the fountain, extending downward like roots or lichen-an echo of nature's continuity. Scattered tiles along the columns feature more detailed depictions of these organisms, reinforcing the theme of flow through intricate patterns and rooted forms. Many tiles will carry solid colors with textured finishes, adding visual accents that deepen the sense of movement and connection.

More than a depiction of water, the mural is a meditation on flow itself-how it shapes urban life and mirrors the movement of people through the plaza. Water becomes a veil, and the mural, inseparable from its sound and motion, invites connection between the public and the natural world. It celebrates water's essential role in healing and renewal, offering a moment of pause and presence in the heart of the city.

FOUNTAIN DESIGN by Paz de la Calzada CITY PLAZA COURTYARD ARTWORK The seven columns will
include square kiln-fired
ceramic tiles (approximately
10 cm x 10 cm) to extend the
mural’s language beyond the
fountain face. The painted
mural may continue beneath
the tiles to maintain visual
continuity. Tiles will cover the
front of each column and be
more scattered along the
sides, reinforcing the idea of
flow; they will include both
detailed motifs and solid-
color tiles with textured
finished to add visual
accents.

Fountain tiers will be
hand-painted
ABOUT: PAZ DE LA CALZADA
As an artist, my vision is to create thoughtful art projects that transform perspectives.

I cull ideas from ancient myths, meditation, botanical remedies and magical thinking.

I am powerfully moved by art’s capacity to alter the relationship we have with the environment and with ourselves.

I continually draw inspiration from the different places I have experienced—from the intricate chaos of Mexico City to sultry Spain and San Francisco's rapidly transforming psyche.

I have special interest in spaces in transit, where there is a flow of people. My work is often site-specific, temporary projects in dialogue with the urban landscape, having a real and direct interaction with the public.

The organic lines and repetitive patterns of my mural drawings play with existing architecture, creating swooping pathways from the public sphere into contemplative realms. With my labyrinth installations, I lead the public physically outside of their normal experience, replacing direct conclusions with opportunities to play and embrace uncertainty.

EXAMPLES OF WORK: PAZ DE LA CALZADA
Budget
Artist Stipend $20,000
Surface Prep and Prime $3,500
Protective Coating Installation $2,000
Artwork Sign/Plaque $500
Total Budget $26,000
Timeline for Installation
Late May 2026 Surface preparation
Early June 2026 Artwork installation begins (2 weeks to complete) Mid-June 2026 Artwork installation complete
Mid-June 2026 Protective coating application
CITY PLAZA FOUNTAIN ARTWORK: BUDGET, TIMELINE and CARE
Maintenance
No regular maintenance is needed; however, it is advised to periodically pressure wash the mural to remove dirt and debris, inspect for graffiti/damage, vine growth, or any environmental circumstances that could affect the quality of the public art.

Materials & Longevity
Tiles: The artist plans to work with Unique Tiles, a company that collaborates with architects, designers, and artists to produce bespoke decorative tiles. The tiles are produced using advanced kiln-fired technology that delivers high-resolution image quality and long-term durability against UV exposure, chemicals, and high temperatures. The tiles are suitable for high-traffic environments and offer strong resistance to scratching and graffiti.

Mural Artwork: The hand-painted portions of the fountain tiers and columns will be painted with high-quality exterior acrylic paint. Upon completion of the mural installation, it will be sealed with a UV/antigraffiti protective coating.

The artwork is intended to remain on display for 10+ years. It should remain in good condition for approximately 7-10 years before noticeable fading at which time another protective coating can be applied to retain its vibrancy.

PUBLIC ART PROPOSAL: SCULPTURE
4TH STREET MERIDIAN
@ 4TH & 2ND INTERSECTION
Public Art Project 4 of 5
TOUCH THE SKY | Artwork by Martin Taylor (Portola Valley, CA) Artwork Location: 4th Street Meridian @ 4th & 2nd Street Intersection Dimensions: 16’ (h) x 9’(w) x 14.5’(l) Media: Stainless Steel, Patina, Gold Paint Street-level Location View
Aerial View of Location

NARRATIVE
“Touch the Sky” depicts a woman with outstretched arms and flowing tail feathers preparing to take flight. The eyes are closed in a serene dreamlike trance. The legs and feet push off against the stylized rock. The sculpture serves as a visual metaphor for taking leaps of faith to achieve our dreams and fly.

TOUCH THE SKY by Martin Taylor 4TH STREET MERIDIAN SCULPTURE An uplifting sculpture greeting passersby as they travel through the City of San Rafael, this artwork will be placed within a City Gateway location at the intersection of 2nd & 4th Street. The sculpture will be installed in the newly upgraded meridian, its base surrounded by new plantings.

The City Department of Public Works, Parking, Library and Recreation, and Economic Development have worked to determine locations and placement of the artwork.

Engineering Specs have been provided in a separate document submitted with this proposal package.

Installation:

The sculpture will be anchored
to a cement pad in the
meridian made for placement
of artwork
Lighting:

The sculpture lights from within
with LED lights and will be
connected to a timer for yearround nighttime illumination 16’
9’

14.5’
Renderings provided by CSWST2
4TH SCULPTURE SITE RENDERINGS - Touch The Sky STREET MERIDIAN SCULPTURE ABOUT: MARTIN TAYLOR aka CHROMAFORMS
Martin’s metal origami sculptures capture the playful energy of their subjects with carefully placed geometric facets. The sculptures are designed on the computer and hand made at Martin’s studio. Martin’s work explores geometric representations of dancing foxes, flying sea turtles, and prowling jaguars among others Martin graduated from The University of California at Berkeley with a degree in Mechanical Engineering. While working as a hardware prototyping engineer at Apple Martin became interested in using origami techniques to quickly create structures from flat, laser-cut parts. The metal origami techniques developed by Martin allow intricate contemporary forms to be rendered from metal with the same efficient elegance as paper.

EXAMPLES OF WORK: MARTIN TAYLOR aka CHROMAFORMS
Budget
Sculpture Purchase (incl. tax) $40,423
Installation $4,500
Sculpture Permits/Review - Engineering documents,
building/encroachment, onsite inspection $2,000
Artwork Plaque $500
Total Budget $47,423
Timeline for Installation
Fall 2026
Installation timing is delayed from the original
projected date of June 2026 due to changes in the
roadway improvement project schedule. Temporary
and alternative options may be considered.
4TH STREET MERIDIAN SCULPTURE: BUDGET, TIMELINE and CARE Maintenance
No regular maintenance is required; however, it is advised to periodically inspect the sculpture for damage that could affect the quality and public safety of the artwork. A light pressure washing to remove dirt and debris at least once per year will be beneficial to maintain the artwork’s luster.

The sculpture is anticipated to remain on display and exposed to the outdoor elements for many years. With construction materials consisting of stainless steel, it is built to withstand the elements and will continue to develop a unique patina.

Materials & Longevity
PUBLIC ART PROPOSAL: SCULPTURE (Temporary 1-Year)

CITY HALL ENTRANCE
Public Art Project 5 of 5
ABSTRACT SCULPTURE | Artwork by Oleg Lobykin (East Palo Alto, CA) Artwork Location: City Hall Entrance
Dimensions: 18’ (h) x 9’(w) x 9’(l) Media: Stainless Steel, Polished Street-level Location View
Aerial View of Location
Storm Trooper for scale and view from street-level.

The sculpture height reaches approximately 2 feet
above the building awning edge.

Height to roof

NARRATIVE
A spatial composition based on a balance between negative and positive space in conjunction with a line than can create an image or point of reference to spark imagination.

The sculpture invites you to consider what comes to mind as you regard the piece. Maybe you see silhouettes, maybe your association jumps to music. What if there are little voices inside your head debating over what it means?
ABSTRACT SCULPTURE by Oleg Lobykin CITY HALL ENTRANCE TEMPORARY SCULPTURE This magnificent polished steel sculpture will be displayed on the first landing of the exterior staircase at City Hall for a one-year temporary artwork exhibition. The sculpture is currently on display at Patricia’s Green in Hayes Valley San Francisco.

Engineering Specs have been provided in a separate document submitted with this proposal package.

Install/Deinstall:

The sculpture is a self-standing
piece maneuvered by crane for
placement and removal
Footprint:

There will be 7.5 feet of clearance on each side and 5.5 feet to the front and rear of the sculpture. All compliant with code for clearance.
18’
9’ diameter
ABOUT: OLEG LOBYKIN
While I’m a classically trained master stone carver, as an artist and sculptor I work in a variety of materials to express my conceptually driven ideas in novel sculptural form, experimenting with texture, materials, color, or interactive elements. I try to realize the potential of art as my contribution to society.

Observing the natural world and mystery of transformation inspires me. My work depicts an ongoing search for the origins of form and exploration of portals to other dimensions. Shifting realities is a recurring theme in this work, as are transformation and challenging perception. Ideas that are thought-provoking, impactful, and engaging take form in the visible realm.

The existence of one essential particle of matter can amaze us with its pure aesthetic pleasure. It represents the basic urge to create, linking the physical to the metaphysical world. This points to a larger truth, of harmony in contradictions. There is no bad without good, there is no darkness without light, there is no death without birth. Everything has a purpose even if it’s not known to us at the moment.

Originally from St. Petersburg, Russia, I now live in East Palo Alto, California, with my wife, our daughter, a dog and three cats, and the creations of my imagination.

EXAMPLES OF WORK: OLEG LOBYKIN
Budget
Artist Stipend $5,000
Installation/Deinstallation $3,000
Sculpture Permits/Review - Engineering documents,
building/encroachment, onsite inspection $1,000
Artwork Signage $1,000
Total Budget $10,000
Timeline for Installation/Deinstallation
July 2026 Installation date will be confirmed upon City Council approval of the artwork.

March 2027 Deinstallation
CITY HALL TEMPORARY SCULPTURE: BUDGET, TIMELINE and CARE Maintenance
No regular maintenance is needed; however, it is advised to periodically inspect the sculpture for damage that could affect the quality and public safety of the artwork.

The sculpture will remain on display for one year. Upon the end of the display period, a new temporary sculpture will be selected for a oneyear exhibition at City Hall from Spring 2027 through Spring 2028.

Longevity

THANK YOU
For questions regarding the proposals,
please contact –
Sage Loring
Creative Director & Co-Founder
Local Edition Creative
[email protected]
Tari K. Loring
Managing Director & Co-Founder
Local Edition Creative
[email protected]
For questions regarding the public art program,
please contact –
Stacey Laumann
Economic Development Program Manager
City of San Rafael
[email protected]
ers
December 3, 2025

GERSTLE PARK NEIGHBORHOOD ASSOCIATION
PO Box 150644, San Rafael, CA 94915-0644
[email protected]
www.gerstlepark.com
City of San Rafael Council & Public Art Review Board Members 1400 Fifth Avenue
San Rafael, CA 94901
Subject: Letter of Support for Downtown Arts District Public Art Installations Dear City of San Rafael Council, Staff, and Public Art Review Board Members, My name is Gina Silvestri and I am the president of the Gerstle Park Neighborhood Association.

On behalf of the entire GPNA Board of Directors, I am writing to express our endorsement and support for the mural "San Rafael Tapestry" (by the artist Wyatt Hersey) that is proposed to be placed on the Second Street retaining wall. This is a project that will add a significant visual impact for San Rafael being the arts and culture epicenter of Marin County and thousands will see the beautify work every day.

This project will not only enhance the aesthetic appeal of our area but also serve as a powerful reminder of our shared commitment to the power of public art to inspire residents and visitors alike.

I have confidence in Local Edition Creative's experience and ability to bring this vision to life and believe this project will have a lasting positive impact o-n our community. I ask you to approve this project and help bring new artwork to our public spaces.

Thank you for your time and consideration.

Sincerely,
Gina M. Silvestri
President
104 G Street
San Rafael, CA 94901
[email protected]
www.welookwest.com
IG: @welookwest
December 02, 2025
Travis Weller / LOOK WEST
104 G Street, San Rafael, CA 94901
[email protected]
City of San Rafael Council & Public Art Review Board Members 1400 Fifth Avenue
San Rafael, CA 94901
Subject: Letter of Support for Downtown Arts District Public Art Installations Dear City of San Rafael Council, Staff, and Public Art Review Board Members – My name is Travis Weller, founder/director at LOOK WEST Gallery and fine artist with a working studio on the West End of San Rafael. I am writing to express my endorsement and full support for the mural “San Rafael Tapestry” (by chosen artist Wyatt Hersey) that is proposed to be placed on the Second Street retaining wall at G Street. This is a project that will add a significant visual impact to the West End and beyond. With San Rafael being the arts and culture epicenter of Marin County, this mural fills our need of a visual public attraction in our neighborhood. Thousands will pass by each day and get to enjoy this amazing mural that visually represents our city so well.

I have confidence in Local Edition Creative’s experience and ability to bring this vision to life and believe this project will have a lasting positive impact on our community. I ask you to approve this project and help bring new artwork to our public spaces.

Thank you for your time and consideration.

Sincerely,
Travis Weller
Founder/Director at LOOK WEST Gallery

December 01, 2025
Karen Strolia, President & CEO
San Rafael Chamber of Commerce
817 Mission Avenue
San Rafael, CA 94901
[email protected]
City of San Rafael Council & Public Art Review Board Members 1400 Fifth Avenue
San Rafael, CA 94901
Subject: Letter of Support for Downtown Arts District Public Art Installations Dear City of San Rafael Council, Staff, and Public Art Review Board Members – On behalf of the San Rafael Chamber of Commerce, I am pleased to express our strong support for bringing more public art to San Rafael through DSRAD investments. The Chamber has been encouraged and energized watching the momentum build around bringing more public art to San Rafael through DSRAD investments committed to activating and beautifying our shared public spaces.

I am writing to offer our full endorsement of the proposed mural Handle With Care by artist Bryan Valenzuela on the C-Street parking structure. This installation would transform a currently plain and unremarkable façade into a vibrant visual anchor that adds energy, creativity, and a sense of welcome to our downtown.

Beyond its immediate aesthetic value, the Chamber believes this project reflects a deeper civic commitment: that public art has the power to inspire, connect, and enrich the experience of both residents, visitors, and our business community. It is an investment in place-making and in the long-term vitality of our collective community.

We have confidence in Local Edition Creative’s experience and ability to deliver a high-quality installation, and we believe this mural will leave a positive and lasting impact on San Rafael.

We respectfully urge your approval of this project so that together we can continue bringing thoughtful, meaningful artwork to our public spaces.

Sincerely,
Karen Strolia
President & CEO
San Rafael Chamber of Commerce
'HFHPEHU, 2025
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Marin Cultural Association
10 Avenue of the Flags, San Rafael CA 94903
marincultural org
December 01 , 2025
Rafael Town Center
1050 Court Street
San Rafael, CA 94901
City of San Rafael Council & Public Art Review Board Members 1400 Fifth Avenue
San Rafael, CA 94901
Subject: Letter of Support for Downtown Arts District Public Art Installations Dear City of San Rafael Council, Staff, and Public Art Review Board Members - My name is Jimi Yost, property manager of Rafael Town Center I am writing to express my endorsement and support for the mural and mosaic art "Waterfall Fountain" (by the artist Paz de la Calzada) that is proposed to be placed on the fountain located in the plaza at 1000 4th Street. This is a project that is especially important to bring some vibrancy to this area that is heavy with foot traffic, but currently has no art elements for the public to enjoy.

This ,project will not only enhance the aesthetic appeal of our area but also serve as a powerful reminder of our shared commitment to the power of public art to inspire residents and visitors alike.

I have confidence in Local Edition Creative's experience and ability to bring this vision to life and believe this project will have a lasting positive impact on our community. I ask you to approve this project and help bring new artwork to our public spaces.

Thank you for your time and consideration.

Sincerely,
Property Manager
Rafael Town Center
415-482-9998
[email protected]

12.01.2025
Mimi Cunningham | The Party Queen
San Rafael
[email protected]
City of San Rafael Council & Public Art Review Board Members 1400 Fifth Avenue
San Rafael, CA 94901
Subject: Letter of Support for Downtown Arts District Public Art Installations Dear City of San Rafael Council, Staff, and Public Art Review Board Members – I have been asked to show my support for the DSRAD installations coming to DTSR. In particular I think the large sculpture “Untitled” (by the artist Oleg Lobykin) that is proposed to be placed on the second landing on City Hall steps, is a project that will add a significant statement and a huge visual impact for San Rafael being the arts and culture epicenter of Marin County.

This project will not only enhance the aesthetic appeal of our area but also serve as a powerful reminder of the power of public art to inspire residents and visitors alike. Art is the catalyst for creating events that draw people to sustain communities.

Build it and they will come – the installations of all the chosen artwork for these projects is also an underlying reason for more visitors to come to San Rafael, and thus support our local businesses all along the 4th Street corridor. Insta-Gram moments equal commerce.

In looking at their website, I have confidence in Local Edition Creative’s experience and ability to bring this vision to life and believe this project will have a lasting positive impact on our community. They have worked with many big sculptures that have also been featured out at Burning Man.

I ask you to approve this project and help bring new artwork to our public spaces. Thank you for your time and consideration.

Sincerely,
Mimi Cunningham
Mimi Cunningham
Creative Director, The Party Queen
AWD Board of Directors
f\Jl 00 ~kcu.t 744 DEL GANADO RD SAN RAFAEL CA 94903 <S- 415.259.1078 [email protected] •. Bank of Marin THE SPIRIT OF MARIN ®
December 11, 2025
Jaime Ortiz
Bank of Marin
1101 4TH Street. San Rafael CA 94901
e-mail: [email protected]
Phone (415) 485-2271
City of San Rafael Council & Public Art Review Board Members 1400 Fifth Avenue
San Rafael, CA 94901
11 01 Fourth Street
San Rafael, Ca lifornia 94901
Fax 415/485-2256
41 5/485-BANK
Subject: Letter of Support for Downtown Arts District Public Art Installations Dear City of San Rafael Council, Staff, and Public Art Review Board Members - I am Jaime Ortiz, Central Marin Market Manager for Bank of Marin.

I am writing to express my endorsement and support for the sculpture "Untitled" (by the artist Oleg Lobykin) that is proposed to be placed on the second landing on City Hall steps, this is a project that will add a significant statement and a huge visual impact for San Rafael being the arts and culture epicenter of Marin County.

This project will not only enhance the aesthetic appeal of our area but also serve as a powerful reminder of our shared commitment to the power of public art to inspire residents and visitors alike.

Thank you for your time and consideration.

J ime Ortiz
P Market Manager
December 15, 2025
Pond Farm Brewing Co.
1848 4th St
San Rafael, CA 94901
[email protected]
City of San Rafael Council & Public Art Review Board Members 1400 Fifth Avenue
San Rafael, CA 94901
[/)ond[TO//nt
BREWING CO.

Subject: Letter of Support for Downtown Arts District Public Art Installations Dear City of San Rafael Council, Staff, and Public Art Review Board Members - I am a Co-Founder and the Brewinaster of Pond Farm Brewing Co., as well as the building owner of 1848 4th St.

I am writing to express my endorsement and support for the sculpture "Touch the Sky" (by the artist Martin Taylor) that is proposed to be placed on the new 4th street meridian, heading into Downtown San Rafael. While I'm no art critic, I do fully support more works of art being installed and displayed throughout our community. This intersection is directly adjacent to my building and business and I'm very happy to see a project like this being proposed by the public art production team of Local Edition Creative for this location.

This project will not only enhance the aesthetic appeal of our area but also serve as a powerful reminder of our shared commitment to the power of public art to inspire residents and visitors alike. It will be a definitive statement as you enter the Downtown Arts District and I ask you to approve this project and help bring new artwork to our public spaces.

Thank you for your time and consideration.

Sincerely,
Trevor Martens
Co-Found & Brewmaster
December 3, 2025
City of San Rafael Council & Public Art Review Board Members 1400 Fifth Avenue
San Rafael, CA 94901
Re: Letter of Support for Downtown Arts District Public Art Installations Dear City of San Rafael Council, Staff, and Public Art Review Board Members:

I am writing to express my strong support for the proposed installation of “Touch the Sky” by artist Martin Taylor, recommended for placement on the new 4th Street meridian at the gateway into Downtown San Rafael. This project, submitted by the experienced public art team at Local Edition Creative, represents an opportunity to meaningfully elevate one of the community’s most visible entryways.

Beyond its aesthetic value, this sculpture will stand as a bold and inspiring marker of arrival, signaling to residents, commuters, and visitors that they are entering San Rafael’s vibrant Downtown Arts District. Public art of this caliber does more than beautify our shared spaces; it reinforces San Rafael’s identity as a cultural hub and strengthens the sense of place that draws people to live, work, and visit here.

As a County Supervisor, I also recognize how investments in public art contribute to broader economic vitality. Distinctive installations help attract foot traffic, encourage patronage of local businesses, and enhance the overall appeal of our downtown corridor.

Thank you for your time and thoughtful consideration.

Sincerely,
Mary Sackett

San Rafael City CouncilFebruary 2, 2026

San Rafael City Council
February 2, 2026