Agenda packet — San Rafael City Council, March 2, 2026

AGENDA

SAN RAFAEL CITY COUNCIL - MONDAY, MARCH 2, 2026
REGULAR MEETING AT 6:00 P.M.

San Rafael City Hall, Council Chambers
1400 Fifth Avenue, San Rafael, CA 94901
Watch Online:

Watch on Webinar: https://tinyurl.com/city-council-1
Watch on YouTube: www.youtube.com/cityofsanrafael
Listen by phone: (669) 444-9171
ID: 863-4489-1398#
This meeting will be held in-person. This meeting is being streamed to YouTube at www.youtube.com/cityofsanrafael.

How to participate in the meeting:
• You are welcome to come to the meeting and provide public comment in person. Each speaker will have 2-minutes to provide public comment per agenda item. • Submit your comments by email to [email protected] by 4:00 p.m. the day of the meeting.

If you experience technical difficulties during the meeting, please contact [email protected].

OPEN TIME FOR PUBLIC EXPRESSION – 10 MINUTES
Members of the public may speak to the City Council on items that are not on the agenda and are within the Council’s jurisdiction. Open Time for Public Expression happens twice during the meeting. At the beginning of the meeting, public comment is limited to a total of 10 minutes, with each speaker allowed up to 2 minutes. Open Time for Public Expression will be held again at the end of the meeting with no total time limit. Please note that, under state law, the City Council cannot discuss or take action on items that are not on the agenda.

CITY MANAGER AND COUNCILMEMBER REPORTS:
(including AB 1234 Reports on Meetings and Conferences Attended at City Expense)

1. City Manager and Councilmember Reports:

CONSENT CALENDAR:

The opportunity for public comment on consent calendar items will occur prior to the City Council’s vote on the Consent Calendar. The City Council may approve the entire consent calendar with one action. In the alternative, items on the Consent Calendar may be removed by any City Council or staff member, for separate discussion and vote.

2. Consent Calendar Items:
a. Approval of Minutes
Approve Minutes of the Special Closed Session and Regular City Council Meetings of February 17, 2026 (CC)
Recommended Action - Approve Minutes as submitted
2 b. Women’s History Month Proclamation
Proclamation in Recognition of Women’s History Month (CM) Recommended Action – Receive and file
c. Parking Ordinance
Final Adoption of Ordinance 2059: An Ordinance Amending San Rafael Municipal Code, to Repeal Chapter 5.74 Bail Schedule for Violations of the San Rafael Municipal Code (CC) Recommended Action – Final Adoption of Ordinance 2059
d. Parking Ordinance
Final Adoption of Ordinance 2060: An Ordinance Amending the San Rafael Municipal Code, to Amend Chapter 5.48 Regarding Parking in Off-Street Parking Facilities (CC) Recommended Action – Final Adoption of Ordinance 2060
e. City Quarterly Investment Report
Acceptance of City of San Rafael Quarterly Investment Report for the Quarter Ending December 31, 2025 (Fin)
Recommended Action – Accept report
f. Pickleweed Library Furniture Purchase
Resolution Authorizing the City Manager to Execute a Purchase Order with KBM Hogue for the Purchase of Furniture for the Pickleweed Library in an Amount Not to Exceed $121,879 (LR)
Recommended Action – Adopt Resolution
g. 2025 Police Advisory & Accountability Committee Annual Report Accept the 2025 Police Advisory & Accountability Committee Annual Report (PD) Recommended Action – Accept report
h. Pickleweed Park Enhancement Project Notice of Completion Accept Completion of the Pickleweed Park Enhancement Project, City Project No.

C661137610, and Authorize the City Clerk to File the Notice of Completion (PW) Recommended Action – Accept completion of the Pickleweed Park Enhancement Project and authorize the City Clerk to file the Notice of Completion

OTHER AGENDA ITEMS

3. Other Agenda Items:
a. Canal Neighborhood Active Transportation Enhancement Project i. Resolution Finding that the Canal Neighborhood Active Transportation Enhancement Project is Exempt from the California Environmental Quality Act (CEQA) Pursuant to Public Resources Code Section 21080.25(b)(1) and Section 15301 of the State CEQA Guidelines (PW)
Recommended Action – Adopt Resolution
ii. Resolution Approving and Authorizing the City Manager to Execute a Program Supplement Agreement with Caltrans to Receive State Funds Recommended Action – Adopt Resolution
3 b. Fiscal Year 2025-26 Mid-Year Budget Update
Fiscal Year 2025-26 Mid-Year Budget Update for the Second Quarter Ending December 31, 2025, and Approval of Resolutions Authorizing Selected Mid-Year Supplemental Budget Appropriations Totaling $569,805, Authorizing Application of Credit Card Processing Fees to Selected Credit Card Transactions, and Amendments to Applicable Salary Schedules to Reflect FY 2025-26 Mid-Year Personnel Changes (Fin)
Recommended Action – Accept Report and Adopt Resolutions (3) c. Mid-Year Updates to the City Council Three-Year Strategic Plan Fiscal Year 2025-26 Work Plan
Resolution Adopting Mid-Year Updates to the City Council Three-Year Strategic Plan Fiscal Year 2025-26 Work Plan (CM)
Recommended Action – Adopt Resolution

OPEN TIME FOR PUBLIC EXPRESSION CONTINUED
Members of the public may speak to the City Council on items that are not on the agenda and are within the Council’s jurisdiction. Please note that, under state law, the City Council generally cannot discuss or take action on items that are not on the agenda, unless there is an emergency or an urgent issue that came up after the agenda was posted. Each speaker may speak for up to two minutes. Comments should be respectful to the community.

ADJOURNMENT:

Any records relating to an agenda item, received by a majority or more of the Council less than 72 hours before the meeting, shall be available for inspection online and at City Hall, 1400 Fifth Avenue, and placed with other agendarelated materials on the table in front of the Council Chamber prior to the meeting. Sign Language interpreters may be requested by calling (415) 485-3066 (voice), emailing [email protected] or using the California Telecommunications Relay Service by dialing “711”, at least 72 hours in advance of the meeting. Copies of documents are available in accessible formats upon request. To request Spanish language interpretation, please submit an online form at https://www.cityofsanrafael.org/request-for-interpretation/.

Minutes subject to approval at the March 2, 2026 City Council Meeting

MINUTES

Page 1 of 1 ends

SAN RAFAEL CITY COUNCIL SPECIAL CLOSED SESSION
TUESDAY, FEBRUARY 17, 2026 AT 5:00 P.M.

Third Floor Conference Room
1400 Fifth Avenue, San Rafael, CA 94901

Present: Councilmember Bushey
Councilmember Hill
Vice Mayor Kertz
Councilmember Llorens Gulati
Mayor Kate

Absent: None
Also Present: City Attorney Robert Epstein
Mayor Kate called the meeting to order at 5:00 p.m.

OPEN SESSION – THIRD FLOOR CONFERENCE ROOM
The Mayor will announce Closed Session items and invite public comment on agenda items. Each speaker will have two minutes to provide comments before the City Council convenes in Closed Session.

1. Mayor Kate to announce Closed Session items.

Mayor Kate invited public comment; however, there were none.

CLOSED SESSION – THIRD FLOOR CONFERENCE ROOM

2. Closed Session:
a. Conference with Legal Counsel Pursuant to Government Code Section 54956.9(d)(4) (one potential case)
b. Conference with Legal Counsel – Existing Litigation (Government Code § 54956.9(d)(1) Winarske, et al. v. County of Marin, et al. Marin County Superior Court Case No. 0008680 c. PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE (pursuant to Government Code 54957)
ADJOURNMENT:

Mayor Kate adjourned the meeting at 5:54 p.m. __________________________ LINDSAY LARA, City Clerk
APPROVED THIS _____DAY OF____________, 2026
_____________________________________
KATE COLIN, Mayor
Minutes subject to approval at the March 2, 2026 City Council Meeting

MINUTES

SAN RAFAEL CITY COUNCIL - TUESDAY, FEBRUARY 17, 2026
REGULAR MEETING AT 6:00 P.M.

San Rafael City Hall, Council Chambers
1400 Fifth Avenue, San Rafael, CA 94901
Watch Online:

Watch on Webinar: https://tinyurl.com/city-council-2
Watch on YouTube: www.youtube.com/cityofsanrafael
Listen by phone: (669) 444-9171
ID: 860-6190-5675#
This meeting will be held in-person. This meeting is being streamed to YouTube at www.youtube.com/cityofsanrafael.

If you experience technical difficulties during the meeting, please contact [email protected].

Present: Councilmember Bushey
Councilmember Hill
Vice Mayor Kertz
Councilmember Llorens Gulati
Mayor Kate

Absent: None
Also Present: Acting City Manager Paul Navazio
City Attorney Robert Epstein
City Clerk Lindsay Lara
Mayor Kate called the meeting to order at 6:01 p.m. and invited City Clerk Lindsay Lara to call the roll.

City Attorney Robert Epstein announced that reportable action was taken on one of the three matters heard in the Closed Session earlier that evening. Pursuant to GC 54957.1(a)(2), the Council voted unanimously to authorize the City Attorney’s Office to initiate litigation against a defendant.

Also, he reported there was no reportable action taken in the Closed Sessions held on Monday, February 9, 2026 or Wednesday, February 11, 2026.

Mayor Kate provided opening remarks which included gratitude to City Staff, acknowledging Finance Director Paul Navazio for graciously stepping into the role of Acting City Manager, adjourning the meeting tonight in honor of Don Swartz and Ewen McKechnie, committing collectively on listening and showing respect for each other for tonight’s agenda and a land acknowledgment.
2 City Clerk Lindsay Lara informed the community that the in-person meeting would also be recorded and streamed live to YouTube and through Zoom. She noted the two-minute timer for public comment and closed captioning on Zoom.

OPEN TIME FOR PUBLIC EXPRESSION – 10 MINUTES
None.

CITY MANAGER AND COUNCILMEMBER REPORTS:
(including AB 1234 Reports on Meetings and Conferences Attended at City Expense)

1. City Manager and Councilmember Reports:

Mayor Kate moved City Manager and City Councilmember Reports to the end of the meeting.

CONSENT CALENDAR:

2.e removed from the City Council meeting agenda at the request of staff.

Mayor Kate invited public comment.

Speaker: Gregory Andrew
Staff responded to questions from public comment.

Vice Mayor Kertz moved and Councilmember Hil seconded to approve the remainder of Consent Calendar.

AYES: Councilmembers: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate NOES: Councilmembers: None
ABSENT: Councilmembers: None

2. Consent Calendar Items:
a. Approval of Minutes
Approve Minutes of the Special, Closed Session and Regular City Council Meetings of February 2, 2026, Closed Session City Council Meeting of February 9, 2026, and the Closed Session City Council Meeting and Special City Council Meeting of February 11, 2026 (CC) Approved Minutes as submitted
b. 350 Merrydale Road Interim Shelter
Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Swinerton Management & Consulting (Swinerton) to Provide Project Management and Construction Management Services in an Amount Not to Exceed $229,703 and an Amendment to a Professional Services Agreement with LCA Architects to Provide Design Services in the Amount Not to Exceed $207,250 for a Total Contract Amount of $280,750, and Authorizing a Supplemental Fiscal Year 2025-26 Budget Appropriation in the Amount of $510,453 Provided Through the Encampment Resolution Fund Round 3 Grant (Fund 281) (CM)
Adopted Resolution 15509
c. Approval of Final Subdivision Map for 709 C Street Four-Unit Condominium Project 3 Resolution Approving the Final Subdivision Map for the 709 C Street Development for Condominium Purposes (PW)
Adopted Resolution 15510
d. Peacock Gap Park Playground Improvement Project Completion Accept Completion of the Peacock Gap Park Playground Improvement Project, City Project No. 11436, and Authorize the City Clerk to File the Notice of Completion (PW) Accepted Completion and authorized the City Clerk to file the Notice of Completion e. Pickleweed Childcare Replacement Portable Buildings Procurement Resolution Accepting a Proposal From Class Leasing, LLC for the Procurement of Portable Buildings for the Pickleweed Childcare Replacement Portables Project, City Project No.

C661145010, in the Amount Not to Exceed $849,606 and Authorize the City Manager to Execute the Purchase Agreement (Sole Source); CEQA Determination Exempt Pursuant To CEQA Guideline 15302 (PW)
Mayor announced Item removed from the Consent Agenda at the request of Staff

PUBLIC HEARINGS

3. Public Hearings:
a. Call for a Special Election to Renew the Special Library Services Parcel Tax Resolution Calling for a Special Municipal Election on June 2, 2026, for the Purpose of Submitting to the Qualified Electors of the City of San Rafael, a Measure to Extend a Special Library Services Parcel Tax and Updating the Senior Exemption; Authorizing and Requesting that the County of Marin Consolidate and Conduct the Election; Directing the City Attorney to Prepare an Impartial Analysis and Authorizing the Mayor and Councilmember Bushey to File a Ballot Argument and Rebuttal for the Measure. CEQA Determination: Exempt Pursuant to CEQA Guideline 15061(b)(3) (CM) Assistant City Manager John Stefanski and Library and Recreation Director Catherine Quffa presented the Staff Report.

Acting City Manager Paul Navazio clarified ballot language shown in the PowerPoint presentation (and in the Resolution). It should read $12.54 per unit, as opposed to $12.18 per unit.

Councilmember Bushey clarified that this Measure will have a different letter for the June election.

Mayor Kate invited public comment.

Speaker: Al Vetere
Staff responded to questions from public comment.

Councilmembers provided comments.

Councilmember Bushey moved and Vice Mayor Kertz seconded to adopt the Resolution Calling for a Special Municipal Election on June 2, 2026, for the Purpose of Submitting to the Qualified Electors of the City of San Rafael, a Measure to Extend a Special Library 4 Services Parcel Tax and Updating the Senior Exemption; Authorizing and Requesting that the County of Marin Consolidate and Conduct the Election; Directing the City Attorney to Prepare an Impartial Analysis and Authorizing the Mayor and Councilmember Bushey to File a Ballot Argument and Rebuttal for the Measure, with the clarification provided by the Acting City Manager.

AYES: Councilmembers: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate NOES: Councilmembers: None
ABSENT: Councilmembers: None
Adopted Resolution 15511
b. Amendments to Municipal Code Related to Bail Schedule Repeal and Parking Regulation Clarification
Ordinances: (PS)
i. Consideration of an Ordinance Amending San Rafael Municipal Code, to Repeal Chapter 5.74 Bail Schedule for Violations of the San Rafael Municipal Code; CEQA Determination: Exempt Pursuant to CEQA Guideline 15378(b)(5) ii. Consideration of an Ordinance Amending San Rafael Amending Municipal Code, Chapter 5.48 Stopping, Standing or Parking Restricted or Prohibited on Certain Streets, to Clarify Applicability to Off-Street Parking Facilities; CEQA Determination: Exempt Pursuant to CEQA Guideline 15378(b)(5)
Assistant Chief City Attorney Andrea Visveshwara presented the Staff Report.

Staff responded to questions from the City Council.

Mayor Kate invited public comment; however, there was none.

Councilmember Hill moved and Councilmember Bushey seconded to adopt the Introduce the Ordinance, waive further reading, and refer to it by title only AYES: Councilmembers: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate NOES: Councilmembers: None
ABSENT: Councilmembers: None
Introduced the Ordinance, waived further reading, and referred to it by title only The City Clerk read the title of the ordinance:

An Ordinance of the City of San Rafael City Council Amending San Rafael Municipal Code, to Repeal Chapter 5.74 Bail Schedule for Violations of the San Rafael Municipal Code Vice Mayor Kertz moved and Councilmember Llorens Gulati seconded to adopt the Introduce the Ordinance, waive further reading, and refer to it by title only AYES: Councilmembers: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate NOES: Councilmembers: None
ABSENT: Councilmembers: None
Introduced the Ordinance, waived further reading, and referred to it by title only 5 The City Clerk read the title of the ordinance:

An Ordinance of the City of San Rafael City Council Amending San Rafael Amending Municipal Code, Chapter 5.48 Stopping, Standing or Parking Restricted or Prohibited on Certain Streets, to Clarify Applicability to Off-Street Parking Facilities c. Appeals of Planning Commission Approval for Mixed-Use Development at 700 Irwin Street Resolutions Denying the Three Appeals of and Upholding the Planning Commission Determination Approving an Environmental and Design Review Permit (ED25-031) and Associated Conditions of Approval and a Below Market Rate (BMR) Agreement to Allow for the Demolition of an Existing Vacant Office Building and Development of a New MixedUse Building with 200 Residential Units and Commercial Space Located at 700 Irwin Street (APN 014-132-18) and Determining the Project is Statutorily Exempt from CEQA Review Pursuant To Public Resources Code Section 21080.66 (CED) Community and Economic Development Director Micah Hinkle and Planning consultant Christina Ratcliffe presented the Staff Report.

Appellant Bryant presented their appeal, the Applicant presented the project and the Appellant provided a rebuttal.

Appellant Dickinson presented their appeal, the Applicant presented the project and the Appellant Kasbar provided a rebuttal.

Appellant Laielen presented their appeal, the Applicant presented the project and the Appellant provided a rebuttal.

Staff or the applicant responded to questions from the City Council.

Mayor Kate invited public comment.

Speakers: Alezz Laielen, Name Withheld, Susan Coleman, Janet Shirley, Ted Loewenberg, David Levy, Annabel Diserens, Miles Smith, Name Withheld, Name Withheld, Herman Herrera, Bill Carney, Sustainable San Rafael, Wayne Rayburn, Kalina Cloud, CPI Developers, Beau Blanchard, San Rafael Chamber of Commerce, Mark Galperin, Lynsey Kayser, Stephanie Burkhart, Dominican Neighborhood Association, Jessie Roundtree, Gerald Fleming, Stacy Scott, Colin Crook
Mayor Kate called a recess at 9:29 p.m., and called the meeting back to order at 9:39 p.m.

Speakers: Name Withheld, Anil Gupta, Name Withheld, Debbie Lawson, Leora Tanjuatco Ross, Andrea Valentine, Hudari Murray, Jennifer Maniar, Name Withheld, Rich Storek, Marianne Nannestad, Michael Williamson, Ken Dickinson, Rosie Brekke Chief Deputy City Attorney Andrea Visveshwara noted a clerical error that the resolution needed to include two exhibits, that were included in the attachments but not attached to the resolution: the General Plan Consistency Analysis and the Affordable Housing Agreement.

Staff responded to questions from public comment.
6 Councilmembers provided comments.

Vice Mayor Kertz moved and Councilmember Bushey seconded to adopt the Resolution Denying the Appeal Filed by Steven Bryant of the Planning Commission’s Approval of an Environmental and Design Review Permit (ED25-031) to Allow for Development of a New Mixed-Use Building with 200 Residential Units and Commercial Space Located at 700 Irwin Street (APN 014-132-18) and Determination that the Project is Statutorily Exempt from CEQA Review Pursuant to Public Resources Code Section 21080.66 AYES: Councilmembers: Bushey, Hill & Kertz
NOES: Councilmembers: Llorens Gulati & Mayor Kate
ABSENT: Councilmembers: None
Motion passed 3-2
Adopted Resolution 15512
Councilmember Bushey moved and Councilmember Hill seconded to adopt the Resolution Denying the Appeal Filed By Paul Kasbar and Ken Dickinson of the Planning Commission’s Approval of an Environmental and Design Review Permit (ED25-031) to Allow for Development of a New Mixed-Use Building with 200 Residential Units and Commercial Space Located at 700 Irwin Street (APN 014-132-18) and Determination that the Project is Statutorily Exempt From CEQA Review Pursuant to Public Resources Code Section 21080.66
AYES: Councilmembers: Bushey, Hill & Kertz
NOES: Councilmembers: Llorens Gulati & Mayor Kate
ABSENT: Councilmembers: None
Motion passed 3-2
Adopted Resolution 15513
Councilmember Hill moved and Vice Mayor Kertz seconded to adopt the Resolution Denying the Appeal Filed by Alezz Laielen of the Planning Commission’s Approval of an Environmental and Design Review Permit (ED25-031) to Allow for Development of a New Mixed-Use Building with 200 Residential Units and Commercial Space Located at 700 Irwin Street (APN 014-132-18) And Determination That The Project Is Statutorily Exempt From CEQA Review Pursuant To Public Resources Code Section 21080.66 Street (APN 014-132- 18) And Determination That The Project Is Statutorily Exempt From CEQA Review Pursuant To Public Resources Code Section 21080.66
AYES: Councilmembers: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate NOES: Councilmembers: None
ABSENT: Councilmembers: None
Motion passed 5-0
Adopted Resolution 15514
Vice Mayor Kertz moved and Councilmember Hill seconded to adopt the Resolution 7 Upholding the Planning Commission Approval of and Approving an Environmental and Design Review Permit (ED25031), Associated Conditions of Approval, and a Below Market Rate (BMR) Housing Agreement, to Allow for Development of a New Mixed-Use Building with 200 Residential Units and Commercial Space Located at 700 Irwin Street (APN 014- 132-18) and Determining the Project is Statutorily Exempt from CEQA Review Pursuant to Public Resources Code Section 21080.66, subject to the comments made earlier by the Chief Deputy City Attorney, regarding Exhibits A & B to be attached (to this resolution).

AYES: Councilmembers: Bushey, Hill & Kertz
NOES: Councilmembers: Llorens Gulati & Mayor Kate
ABSENT: Councilmembers: None
Motion passed 3-2
Adopted Resolution 15515
d. Appeal of Planning Commission Approval for Mixed-Use Development at 1030 3rd Street (Also Known As 900 A Street Project)
Resolution Denying the Appeal of and Upholding the Planning Commission Approval of an Environmental and Design Review Permit for Demolition of an Existing Commercial Building, Construction of a New Mixed-Use Building Containing 4,000 Square Feet of Commercial Space and 131 Residential Units Located at 1030 3rd Street (APN 011-263- 21), and Determining the Project is Categorically Exempt Pursuant to Section 15332 (InFill Development) of the California Environmental Quality Act (CEQA) (CED) Community and Economic Development Director Micah Hinkle and Planner Kristina Estudillo presented the Staff Report.

Appellant Wheeler presented their appeal, the Applicant presented the project, and the Appellant waived their rebuttal.

Staff responded to questions from the City Council.

Mayor Kate invited public comment; however, there was none.

Councilmembers provided comments.

Councilmember Llorens Gulati moved and Vice Mayor Kertz seconded to adopt the Resolution Denying the Appeal of and Upholding the Planning Commission Approval of an Environmental and Design Review Permit for Demolition of an Existing Commercial Building, Construction of a New Mixed-Use Building Containing 4,000 Square Feet of Commercial Space and 131 Residential Units Located at 1030 3rd Street (APN 011-263- 21), and Determining the Project is Categorically Exempt Pursuant to Section 15332 (In-Fill Development) of the California Environmental Quality Act (CEQA) AYES: Councilmembers: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate NOES: Councilmembers: None
ABSENT: Councilmembers: None
Adopted Resolution 15516
8 OPEN TIME FOR PUBLIC EXPRESSION CONTINUED
• Name Withheld, addressed the City Council regarding sidewalk safety in East San Rafael.

CITY MANAGER AND COUNCILMEMBER REPORTS:
(including AB 1234 Reports on Meetings and Conferences Attended at City Expense) City Manager and Councilmember Reports:

Acting City Manager Paul Navazio provided the following announcements and updates:
• The new OpenGov permit tracking system to start Monday, February 23 • Mobile Vending Permit Program approved a few weeks ago is up and running • Request for Proposals (RFP) for Northgate Specific Plan – Responses due Monday, March 16
• Homelessness Subcommittee to be held Thursday, February 19, 10 a.m. • Park & Recreation Commission to be held Thursday, February 19, 6 p.m. • Police Advisory & Accountability Committee to be held Wednesday, February 25, 6 p.m. • Mesaure P Subcommitte to be held Monday, February 23, 10 a.m.

City Councilmember Reports:
• Councilmember Llorens Gulati reported on an East San Rafael check-in with Supervisor Dennis Rodoni, the East San Rafael Working Group and Marin Clean Energy (MCE). • Vice Mayor Kertz reported on a Marin Wildfire Prevention Authority Executive Committee meeting.
• Councilmember Bushey reported on a Pt. San Pedro Road safety meeting. • Councilmember Hill reported on the Gerstle Park Neighborhood Association annual meeting, the Re-Grand Opening of Double Rainbow, an Economic Development & Housing Subcommittee meeting and the Gateway Beautification Project. • Mayor Kate reported on Engine 51 Push-In.

Mayor Kate invited public comment; however, there was none.

ADJOURNMENT:

Mayor Kate adjourned the meeting in honor of Don Swartz and Ewen McKechnie at 11:39 p.m. __________________________
LINDSAY LARA, City Clerk
APPROVED THIS _____DAY OF____________, 2026
_____________________________________
KATE COLIN, Mayor
City of San Rafael
Proclamation in Recognition of
WOMEN’S HISTORY MONTH
MARCH 1 – 31, 2026
WHEREAS, women of every race, class, ethnicity, sexual orientation, gender identity, and background have contributed to the growth and strength of San Rafael in countless recorded and unrecorded ways, playing critical economic, cultural, and social roles throughout the community; and WHEREAS, each year, Women’s History Month offers a vital opportunity to celebrate and reflect on the remarkable contributions of American women and girls who have shaped our nation’s history, strengthened its foundations, and inspired future generations with their resilience and achievements; and
WHEREAS, the 2026 Women’s History Month theme is “Leading the Change:

Women Shaping a Sustainable Future,” which expands the
understanding of sustainability beyond environmental concerns. It encompasses financial sustainability, community resilience, leadership succession, and intergenerational equity; and
WHEREAS, throughout history, women, including transgender women and LGBTQ women, have demonstrated leadership, innovation, and ingenuity, making groundbreaking contributions across all fields, including science, medicine, technology, business, politics, entrepreneurship, and the arts, often overcoming systemic barriers and societal challenges to achieve greatness; and
WHEREAS, women in the United States of America have been leaders not only in securing their own rights of suffrage and equal opportunity but also in the abolitionist movement, the emancipation movement, the industrial labor movement, the civil rights movement, the LGBTQ rights movement, and the peace movement, which promote a fairer and more just society for all; and
WHEREAS, the celebration of Women’s History Month may be traced back to International Women’s Day in 1911 and the advocacy Bay Area women including Laura X who founded the Women’s History Research Center in Berkeley, and Molly Murphy MacGregor, Mary Ruthsdotter, Maria Cuevas, Paula Hammett, and Bette Morgan who formed the National Women’s History Project (which would later become the National Women’s History Alliance) in 1980 in Sonoma County with the goal of “writing women back into history” and expanding the concept of Women’s History Week nationally; and
WHEREAS, in 1987, the National Women’s History Alliance successfully campaigned the United States Congress to pass legislation recognizing March as Women’s History Month; and
WHEREAS, women make up nearly 51% of the U.S. population, about a third of workers in the country’s 10 highest-paying occupations (35%) are women, and women-owned businesses contribute significantly to our economy—accounting for over 39% of U.S. businesses, employing over 12 million people, and generating over $3.3. trillion in revenue; and WHEREAS, there remains a collective responsibility to support women of all ages, ensuring equitable opportunities and access to resources and fostering environments conducive to their personal and professional growth and well-being.

THEREFORE, BE IT RESOLVED that the Mayor and City Council of the City of San Rafael hereby proclaim March 1 - 31, 2026, as Women’s History Month, recognizing the many accomplishments women have historically achieved and the many ongoing contributions they make to our society and our local community across Marin County and San Rafael.

Kate Colin
Mayor
ORDINANCE NO. 2059

AN ORDINANCE OF THE CITY OF SAN RAFAEL CITY COUNCIL AMENDING THE SAN RAFAEL MUNICIPAL CODE, TO REPEAL CHAPTER 5.74 BAIL SCHEDULE FOR

VIOLATIONS OF THE SAN RAFAEL MUNICIPAL CODE
WHEREAS, in 1975 the San Rafael City Council adopted Ordinance No. 1199 added Chapter 5.74 to the San Rafael Municipal Code in 1975 to set the bail schedule for parking violations; and
WHEREAS, in 1992, the State of California passed AB402, which provides that parking violations were no longer to be treated as infractions within the criminal justice system but were to be treated as civil offenses subject to civil penalties and administrative enforcement, rendering Ordinance No. 1199 unenforceable; and WHEREAS, sections 32 and 40203.5 of the California Vehicle Code allows a local authority to set those civil penalties for parking violations via resolution; and WHEREAS, most recently, the City Council adopted Resolution No. 15180 establishing the current civil penalty amount for parking violations; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL DOES ORDAIN AS FOLLOWS:

DIVISION 1. AMENDMENT OF MUNICIPAL CODE
Repeal of Chapter 5.74 – Bail Schedule for Violation, of the San Rafael Municipal Code
Chapter 5.74 – Bail Schedule for Violation, of the San Rafael Municipal Code is hereby repealed and deleted in its entirety.

DIVISION 2. Severability
If any section, subsection, sentence, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portion of this Ordinance. The City Council of the City of San Rafael hereby declares that it would have adopted the Ordinance and each section, subsection, sentence, clause or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases shall be declared invalid.

DIVISION 3. CEQA Determination.

The City Council finds that adoption of this Ordinance is exempt from the California Environmental Quality Act (CEQA), pursuant to 14 CCR Section 15378(b)(5), this is a personnel-related action that constitutes organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment.

DIVISION 4. Publication; Effective Date.

This Ordinance shall be published once, in full or in summary form, before its final passage, in a newspaper of general circulation, published and circulated in the City of San Rafael and shall be in full force and effect thirty (30) days after its final passage.

If published in summary form, the summary shall also be published within fifteen (15) days after the adoption, together with the names of those Council members voting for or against same, in a newspaper of general circulation published and circulated in the City of San Rafael, County of Marin, State of California.

Within fifteen (15) days after adoption, the City Clerk shall also post in the office of the City Clerk, a certified copy of the full text of this Ordinance along with the names of those Councilmembers voting for and against the Ordinance.

THE FOREGOING ORDINANCE was first read and introduced at a regular meeting of the San Rafael City Council on the 17th day of February 2026, and was passed and adopted at a regular meeting of the San Rafael City Council on the 2nd day of March 2026 by the following vote, to wit:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:
______________________________
Kate Colin, Mayor
Attest:
_____________________________
LINDSAY LARA, City Clerk
SUMMARY OF ORDINANCE NO. 2059

AN ORDINANCE OF THE CITY OF SAN RAFAEL CITY COUNCIL AMENDING THE SAN RAFAEL MUNICIPAL CODE, TO REPEAL CHAPTER 5.74 BAIL

SCHEDULE FOR VIOLATIONS OF THE SAN RAFAEL MUNICIPAL CODE This Summary concerns a proposed Ordinance of the City Council of the City of San Rafael, designated as Ordinance No. 2059, which will repeal section 5.74 of the San Rafael Municipal Code. Ordinance No. 2059 is scheduled for adoption by the San Rafael City Council at its regular meeting of March 2, 2026. The City Clerk has been directed to publish this Summary pursuant to City Charter and California Government Code section 36933(c)(1).

SUMMARY OF AMENDMENT TO MUNICIPAL CODE
This Ordinance would repeal section 5.74 of the San Rafael Municipal Code, which set bail schedule for certain vehicle code violations, that is now superseded by state law. The repeal updates the San Rafael Municipal Code to reflect current state requirements and the City’s adopted master fee schedule.

For a complete copy of the text of the Ordinance amending the Municipal Code, please contact the City Clerk at [email protected] or (415) 485-3066. Copies of the Ordinance containing this Municipal Code amendment are also available for public review at the San Rafael City Clerk’s office, 1400 Fifth Avenue, 2nd Floor, Room 209, during regular business hours, 9:00 a.m. to 4:00 p.m.
/s/______________________
LINDSAY LARA, City Clerk
San Rafael City Clerk
Dated: February 18, 2026
ORDINANCE NO. 2060

AN ORDINANCE OF THE CITY OF SAN RAFAEL CITY COUNCIL AMENDING THE SAN RAFAEL MUNICIPAL CODE, TO AMEND CHAPTER 5.48 REGARDING

PARKING IN OFF-STREET PARKING FACILITIES
WHEREAS, the San Rafael Municipal Code (SRMC) at Chapter 5.48 permits the traffic engineer to regulate stopping, standing or parking on certain street; and WHEREAS, the SRMC at Chapter 5.60 regulates parking in off-street parking facilities operated by the city; and
WHEREAS, Section 22519 of the California Vehicle Code allows for local authorities to regulate their off-street parking facilities in the same manner as on street parking facilities; and
WHEREAS, orderly and consistent parking regulation on streets and off-street parking supports the provision of high-quality parking services.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL DOES ORDAIN AS FOLLOWS:

DIVISION 1. AMENDMENT OF MUNICIPAL CODE
Chapter 5.48 of the San Rafael Municipal Code is hereby amended to read as follows, with additions shown in underline and deletions shown in strikethrough:

Section 5.48.010 - City traffic engineer to regulate parking The city traffic engineer, shall, from time to time, regulate, restrict or prohibit parking upon specified streets and off-street parking facilities and during specified hours and cause notice of such regulations to be given by the placing of suitable signs or curb markings upon the streets, or portions thereof, affected thereby.

Section 5.48.020 - Compliance with signs or curb markings When authorized signs or curb markings giving notice of parking regulations, restrictions or prohibitions as in this title provided, are in place, no person shall stop, park or leave standing any vehicle upon any street or alley or off-street parking facility, at any time or in any manner forbidden or contrary to said signs or markings.

Section 5.48.030 - Parking space markings
The city traffic engineer is authorized to install and maintain parking space markings to indicate parking space adjacent to curbings where authorized parking is permitted.

When such parking space markings are placed in a highway, subject to other and more restrictive limitations, no vehicle shall be stopped, left standing or parked other than within a single space unless the size or shape of such vehicle makes compliance impossible.

DIVISION 3. CEQA Determination.

DIVISION 4. Publication; Effective Date.

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:
______________________________
Kate Colin, Mayor
Attest:
_____________________________
LINDSAY LARA, City Clerk
SUMMARY OF ORDINANCE NO. 2060

AN ORDINANCE OF THE CITY OF SAN RAFAEL CITY COUNCIL AMENDING THE SAN RAFAEL MUNICIPAL CODE, TO AMEND CHAPTER 5.48

REGARDING PARKING IN OFF-STREET PARKING FACILITIES
This Summary concerns a proposed Ordinance of the City Council of the City of San Rafael, designated as Ordinance No. 2060, which will amend Chapter 5.48 of the San Rafael Municipal Code. Ordinance No. 2060 is scheduled for adoption by the San Rafael City Council at its regular meeting of March 2, 2026. The City Clerk has been directed to publish this Summary pursuant to City Charter and California Government Code section 36933(c)(1).

SUMMARY OF AMENDMENT TO MUNICIPAL CODE
This Ordinance would amend Chapter 5.48 of the San Rafael Municipal Code to clarify that the City Traffic Engineer’s authority to regulate stopping, standing, and parking applies to both public streets and off-street parking facilities. The amendment ensures that all City-owned and managed parking facilities are subject to the same enforcement provisions.

FOR CITY CLERK ONLY
Council Meeting:

Disposition:

Agenda Item No: 2.e
Meeting Date: March 2, 2026

SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Finance
Prepared by: Paul Navazio, Finance Director City Manager Approval: _________ TOPIC: CITY QUARTERLY INVESTMENT REPORT
SUBJECT: ACCEPTANCE OF CITY OF SAN RAFAEL QUARTERLY INVESTMENT REPORT FOR THE QUARTER ENDING DECEMBER 31, 2025
RECOMMENDATION:

Accept the investment report for the quarter ending December 31, 2025, as presented.

BACKGROUND:

Under the State of California Government Code Section 53601 and the City’s investment policy, last approved by the City Council on June 17, 2024, staff provides the City Council with a quarterly report on the City's investment activities and liquidity. The report includes the cost of each investment, the interest rates (yield), maturity dates, and market value.

The City invests some of its pooled funds in the Local Agency Investment Fund (LAIF), a State-run investment pool. Beginning in March 2014, the City incorporated an investment strategy that added purchases of securities outside of LAIF with the assistance of an investment advisor. The City’s current investment advisor is Chandler Asset Management.

ANALYSIS:

As of December 31, 2025, the City’s Treasury consisted of investments with a total market value of $110,462,839, consisting of $58,881,666 in the City’s primary Local Agency Investment Fund (LAIF) account, $893,500 of Pt. San Pedro Assessment District bonds, and $50,252,432 in externally managed investments. An additional $18,621,617 represents cash balances in the City’s various operating bank accounts, including Westamerica Bank ($17,314,127), Bank of the Marin ($570,691), and Bank of Montreal ($736,799).

As of December 31, 2025, the weighted-average yield on the portfolio was 4.16%, which results from an effective yield of 3.98% for the City’s investments in the Local Agency Investment Fund and a yield of

4.40% for the externally managed investments. The overall return on the total portfolio for the quarter ending December 31, 2025, was 3.74%, with a weighted average maturity of 1.00 years, and compares favorably to the benchmark (1-3 Year Treasury Index) of 3.50%. This favorable variance continues to be SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
attributable to the improved interest rate environment over the past year, as new higher-yield investments are being made, replacing lower-yield investments, primarily upon maturity.

The City’s investment portfolio maintains strong diversification and is experiencing growth in interest income due to higher market rates. All investments comply with the City’s investment policy and the California Government Code.

Economic Outlook:

The Federal Reserve’s December Federal Open Market Committee meeting concluded with the third consecutive 25-basis point rate cut in 2025, lowering the target range to 3.50%-3.75%. However, policymakers are divided on the path forward in terms of future rate adjustments. Chair Powell noted that the Fed is now “well placed to wait and see” how labor market conditions and inflation evolve in the near term. (Note: since the end of the report period covered in this report, the Federal Reserve, at its January meeting, maintained the federal funds target rate range, citing solid economic expansion, stabilizing unemployment, and somewhat elevated inflation.)
The City will continue to watch market trends and refine its investment strategy, as appropriate, to improve the investment portfolio’s performance while ensuring its primary goals of preservation of principal, liquidity, and yield.

The attachments include:

1. Quarterly Investment Portfolio Report

2. Historical Activity by Quarter summarizing the City’s investments

3. The City’s Investment Report from Chandler Asset Management for the period ending December 31, 2025, which includes a listing of all holdings and transaction activity details for the reporting period
FISCAL IMPACT:

No financial impact occurs from adopting the report. The City continues to meet the priority investment principles - safety, liquidity, yield, and diversification. The portfolio is still conservatively invested, and sufficient liquidity exists to meet daily operating and capital project requirements for the next six months.

As defined for this report, operating funds exclude cash held with fiscal agents to pay bond principal and interest.

RECOMMENDED ACTION:

Accept the investment report for the quarter ending December 31, 2025, as presented. Microsoft Teams
ATTACHMENTS:

1. Quarterly Investment Portfolio Report

2. Historical Activity by Quarter Report

3. Chandler Asset Management – Investment Report: Period Ending December 31, 2025 SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
I CERTIFY THAT ALL INVESTMENTS MADE ARE IN CONFORMANCE WITH THE CITY’S APPROVED INVESTMENT POLICY AND STATE INVESTMENT REGULATIONS. THE CITY HAS

SUFFICIENT LIQUIDITY TO MEET ALL OF THE OBLIGATIONS REQUIRED DURING THE NEXT SIX-MONTH PERIOD.

Paul Navazio
Finance Director
% Yield
LAIF $ 58,881,666 97.8% 3.98%
Cash (Receivable) $ 437,241 0.7% 0.00%
Pt. San Pedro Assessment District $ 893,500 1.8% 5.25%
Total Internally Managed $ 60,212,406 54.5%
Weighted Average Yield 3.99%
Days
Effective Average Duration - Internal 1
Weighted Average Maturity - Internal 1
% Yield
Money Market Fund $ 860,422 1.7% 3.36%
Treasury Securities $ 20,043,360 39.9% 4.10%
Instrumentality Securities $ 4,878,325 9.7% 4.30%
Corporate Notes $ 13,602,799 27.1% 4.83%
Asset-Backed $ 3,444,973 6.9% 4.88%
Cash (Receivable) $ 0.0% 0.00% 2,563
CMO $ 6,152,373 12.2% 4.35%
Supranational $ 1,265,617 2.5% 4.34%
Total Externally Managed $ 50,250,433 45.5%
Weighted Average Yield 4.40%
Years
Effective Average Duration - External 1.87
Weighted Average Maturity - External 2.19
Total Portfolio Assets % Yield
LAIF $ 58,881,666 53.3% 3.98%
Money Market Fund $ 860,422 0.8% 3.36%
Treasury Securities $ 20,043,360 18.1% 4.10%
Instrumentality Securities $ 4,878,325 4.4% 4.30%
Corporate Notes $ 13,602,799 12.3% 4.83%
Asset-Backed $ 3,444,973 3.1% 4.88%
Cash (Receivable) $ 439,804 0.4% 0.00%
CMO $ 6,152,373 5.6% 4.35%
Supranational $ 1,265,617 1.1% 4.34%
Pt. San Pedro Assessment District $ 893,500 0.8% 5.25%
Total Portfolio Assets $ 110,462,840 100.0%
Weighted Average Yield 4.16%
Years
Effective Average Duration - Total 0.86
Weighted Average Maturity - Total 1.00
December 31, 2025
City of San Rafael
Quarterly Investment Portfolio Report
Externally Managed Assets
Internally Managed Assets
LAIF

97.8%
Cash
(Receivable)

0.7%
Pt. San Pedro
Assessment
District

1.8%
Money Market
Fund

1.7%
Treasury
Securities

39.9%
Instrumentality
Securities

9.7%
Corporate Notes

27.1%
Asset-Backed

6.9%
Cash
(Receivable)

0.0%
CMO

12.2% Supranational

2.5%
LAIF

53.3%
Money Market
Fund

0.8%
Treasury
Securities

18.1%
Instrumentality
Securities

4.4%
Corporate Notes

12.3%
Asset-Backed

3.1%
Cash
(Receivable)

0.4%
CMO

5.6%
Supranational

1.1%
Pt. San Pedro
Assessment
District

0.8%
Attachment 1
Internally Managed Assets % Return % Return % Return % Return LAIF $ 58,881,666 97.8% 3.98% 50,285,053 $ 97.1% 4.20% 65,580,543 $ 97.7% 4.27% 60,863,383 $ 98.8% 4.31% Cash (Receivable) $ 437,241 0.7% 0.00% 583,258 $ 1.1% 0.00% $ 679,852 1.0% 0.00% 709,073 $ 1.2% 0.00% Municipal/Assessment District $ 893,500 1.8% 5.25% 893,500 $ 1.8% 5.25% $ 893,500 1.8% 5.25% Total Internally Managed $ 60,212,407 54.5% $ 51,761,811 51.0% $ 67,153,895 57.8% $ 61,572,456 55.5% Weighted Average Yield 3.99% 4.17% 4.27% 4.26%
Externally Managed Assets % Return % Return % Return
Cash $ 2,563 0.0% 0.00% $ 3,404 0% 0% $ 938 0% 0% $ 4,688 0% 0.00% Commercial Paper $ - 0% 0% $ - 0% 0% $ - 0% 0.00%
Money Market Fund $ 860,422 1.7% 3.36% 1,561,238 $ 3.1% 3.70% $ 301,402 0.6% 3.94% 832,503 $ 1.7% 3.95% Treasury Securities $ 20,043,360 39.9% 4.10% 18,655,217 $ 37.5% 4.12% 18,019,829 $ 36.7% 4.20% 16,320,849 $ 33.0% 4.24% Instrumentality Securities $ 4,878,325 9.7% 4.30% 5,875,806 $ 11.8% 4.30% 7,170,602 $ 14.6% 4.30% 7,943,011 $ 16.1% 4.34% Corporate Notes $ 13,602,799 27.1% 4.83% 13,039,590 $ 26.2% 4.89% 13,150,300 $ 26.8% 4.92% 12,550,651 $ 25.4% 4.87% Asset Backed $ 3,444,973 6.9% 4.88% 4,033,767 $ 8.1% 4.85% 4,381,789 $ 8.9% 4.84% 4,833,808 $ 9.8% 4.83% Negotiable CD $ 0.0% 0.00% - $ 0.0% 0.00% - $ 0.0% 0.00% - Collateralized Mortgage Obligations (CMO) $ 6,152,373 12.2% 4.35% 5,348,735 $ 10.7% 4.40% 4,829,889 $ 9.8% 4.51% 4,802,670 $ 9.7% 4.44% Supranational $ 1,265,617 2.5% 4.34% 1,264,297 $ 2.5% 4.34% 1,261,602 $ 2.6% 4.32% 1,250,601 $ 2.5% 4.31% Municipal/Assessment District $ 893,500 1.8% 5.25%
Total Externally Managed $ 50,250,432 45.5% $ 49,782,054 49.0% $ 49,116,351 42.2% $ 49,432,281 44.5% Weighted Average Yield 4.40% 4.52% 4.59% 4.51%
Years Years Years Years
Effective Average Duration - External 1.87 1.83 1.84 1.84 Weighted Average Maturity - External 2.19 2.16 2.19 2.22 Total Portfolio Assets % Return % Return % Return % Return LAIF $ 58,881,666 53.3% 3.98% 50,285,053 $ 49.5% 4.20% 65,580,543 $ 56.4% 4.27% 60,863,383 $ 54.8% 4.31% Cash $ 439,804 0.4% 0.00% 586,663 $ 0.6% 0.00% $ 680,790 0.6% 0% 713,761 $ 0.6% 0.00% Commercial Paper $ 0.0% 0% - $ 0.0% 0% - $ 0.0% 0% -
Money Market Fund $ 860,422 0.8% 3.36% 1,561,238 $ 1.5% 3.70% $ 301,402 0.3% 3.94% 832,503 $ 0.7% 3.95% Treasury Securities $ 20,043,360 18.1% 4.10% 18,655,217 $ 18.4% 4.12% 18,019,829 $ 15.5% 4.20% 16,320,849 $ 14.7% 4.24% Instrumentality Securities $ 4,878,325 4.4% 4.30% 5,875,806 $ 5.8% 4.30% 7,170,602 $ 6.2% 4.30% 7,943,011 $ 7.2% 4.34% Corporate Notes $ 13,602,799 12.3% 4.83% 13,039,590 $ 12.8% 4.89% 13,150,300 $ 11.3% 4.92% 12,550,651 $ 11.3% 4.87% Asset Backed $ 3,444,973 3.1% 4.88% 4,033,767 $ 4.0% 4.85% 4,381,789 $ 3.8% 4.84% 4,833,808 $ 4.4% 4.83% Collateralized Mortgage Obligations (CMO) $ 6,152,373 5.6% 4.35% 5,348,735 $ 5.3% 4.44% 4,829,889 $ 4.2% 4.51% 4,802,670 $ 4.3% 4.44% Supranational $ 1,265,617 1.1% 4.34% 1,264,297 $ 1.2% 4.34% 1,261,602 $ 1.1% 4.32% 1,250,601 $ 1.1% 4.31% Municipal/Assessment District $ 893,500 0.8% 5.25% 893,500 $ 0.9% 5.25% $ 893,500 0.8% 5.25% 893,500 $ 0.8% 5.25% Total Portfolio Assets $ 110,462,839 100.0% $ 101,543,866 100% $ 116,270,246 100% $ 111,004,737 100% Weighted Average Yield 4.16% 4.30% 4.50% 4.37%
Years Years Years Years
Effective Average Duration - Total 0.86 0.90 0.78 0.80
Weighted Average Maturity - Total 1.00 1.07 0.93 0.96
See Internally Managed Assets
City of San Rafael
Historical Activity-By Quarter
June 30, 2025 March 31, 2025
See Internally Managed Assets
September 30, 2025
See Externally Managed Assests
See Internally Managed Assets
December 31, 2025
Attachment 2

INVESTMENT REPORT
City of San Rafael | As of December 31, 2025
CHANDLER ASSET MANAGEMENT | chandlerasset.com
Chandler Team:

For questions about your account, please call (800) 317-4747, or contact [email protected]
Information contained herein is confidential. We urge you to compare this statement to the one you receive from your qualified custodian. Please see Important Disclosures at the end of the statement.

Attachment 3
, ,,a CHANDLER ~ ,-- ASSET MANAGEMENT

TABLE OF CONTENTS

ECONOMIC UPDATE

ACCOUNT PROFILE

CONSOLIDATED INFORMATION

PORTFOLIO HOLDINGS

TRANSACTIONS
1 ,-,, .. CHANDLER " '·· ASSET MANAGEMENT

ECONOMIC UPDATE
2 , ,,a CHANDLER ~ ,-- ASSET MANAGEMENT



The near-term economic outlook continues to be distorted by the data delays from the government shutdown. Recently released government data—reflecting conditions from two to three months ago—indicate inflation remains moderately above the Federal Reserve’s target, while labor market conditions have continued to soften. As the flow of economic data normalizes, the Chandler team expects further yield curve steepening as the Federal Reserve moves the policy rate toward a more neutral range. U.S. trade and fiscal policy also remain sources of elevated market uncertainty.

The Federal Reserve's December Federal Open Market Committee meeting concluded with the third consecutive 25-basis-point rate cut in 2025, lowering the target range to 3.50%–3.75%. However, policymakers remain divided on the path forward. Four Fed governors project one additional 25-basis-point cut in 2026, another four anticipate no further easing, eight expect multiple cuts, and three call for a potential rate hike. Chair Jerome Powell noted that the Fed is now “well placed to wait and see” how labor market conditions and inflation evolve in the near term.

The US Treasury yield curve steepened in December, as the 2-year Treasury yield dropped 2 basis points to 3.48%, the 5-year Treasury was up 13 basis points to 3.73%, and the 10-year Treasury yield was 15 basis points higher at 4.17%. The spread between the 2-year and 10- year Treasury yield points on the curve was 17 basis points wider from November at +69 basis points at December month-end. The spread between the 2-year Treasury and 10-year Treasury yield one year ago was +33 basis points. The spread between the 3-month and 10-year Treasury yield points on the curve was +54 basis points in December versus +21 basis points in November.

ECONOMIC UPDATE
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-400
-200
0 200
400
600
800
1,000
MOM Change In Thousands (000's)
Nonfarm Payroll (000's)
Non-farm Payroll (000's)
3-month average (000's)
-1.0%

3.0%

7.0%

11.0%

15.0%
Unemployment Rate
Underemployment Rate (U6)
Unemployment Rate (U3)
Rate (%)
The December Nonfarm Payrolls report showed weaker-than-expected job growth, with payrolls rising by 50,000 compared with the consensus estimate of 70,000. This follows a downwardly revised gain of 56,000 in November. Employment declines were most pronounced in retail trade and construction, while leisure and hospitality posted the strongest gains. Notably, the unemployment rate edged down to 4.4% after increasing to 4.6% in November.

Source: US Department of Labor Source: US Department of Labor

EMPLOYMENT
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0 2,000
4,000
6,000
8,000
10,000
12,000
14,000
Job Openings
Recession
Historical Average
In Thousands (000's)
The Labor Department’s Job Openings and Labor Turnover Survey (JOLTS) reported that job openings fell to 7.1 million in November from a downwardly revised 7.4 million in October. The drop in vacancies, alongside slower hiring, suggests the labor market continues to soften, though employers remain cautious about laying off workers. The number of openings now roughly matches the number of unemployed individuals, pointing to a labor market that is approaching equilibrium.

Source: US Department of Labor

JOB OPENINGS & LABOR TURNOVER SURVEY
5 -
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0.0%

1.0%

2.0%

3.0%

4.0%

5.0%

6.0%

7.0%

8.0%

9.0%

10.0%
Consumer Price Index (CPI)
CPI YOY % Change
Core CPI YOY % Change
YOY (%) Change

0.0%

1.0%

2.0%

3.0%

4.0%

5.0%

6.0%

7.0%

8.0%
Personal Consumption Expenditures (PCE)
PCE Price Deflator
YOY % Change
PCE Core Deflator
YOY % Change
Fed Target
YOY (%) Change
Inflation came in lower than expected in November, with the Consumer Price Index (CPI) rising 2.7% year over year and core CPI easing to

2.6%. Notably, both Owners’ Equivalent Rent and Rent of Primary Residence contributed to the slowdown in services inflation. Shelter costs typically lag broader market trends by 12 to 18 months. Services, meanwhile, have remained the dominant driver of inflation throughout the post-pandemic period. The Personal Consumption Expenditures (PCE) Index for September, released on December 5, showed headline inflation up 0.3% from August and 2.8% year over year. Core PCE rose 0.2% on the month and 2.8% on an annual basis.

Source: US Department of Labor Source: US Department of Commerce

INFLATION
6 t
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0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%
Retail Sales YOY % Change
YOY (%) Change
October Retail Sales, released with a one-month delay, were flat from the prior month but up 3.5% year over year. Eight of thirteen major categories posted gains, while motor vehicle sales declined following the expiration of federal tax incentives for electric vehicles, and gas station sales weakened amid lower fuel prices. The government shutdown may have weighed on consumer confidence regarding jobs, incomes, and overall financial conditions, both current and in the future. The Conference Board’s Consumer Confidence Index declined to

89.1 in December from an upwardly revised 92.9 in November, marking its fifth consecutive monthly drop. Consumers were pessimistic about both business conditions and the labor market.
0 20
40 60
80 100
120
140
160
Index Level
Consumer Confidence
Recession
Source: US Department of Commerce Source: The Conference Board All time high is 144.70 (1/31/00); All time low is 25.30 (2/28/09)

CONSUMER
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-25.0%
-20.0%
-15.0%
-10.0%
-5.0%

0.0%

5.0%

10.0%

15.0%
Leading Economic Indicators (LEI)
Recession
YOY (%) Change
-1.00
-0.75
-0.50
-0.25

0.00 0.25

0.50 0.75

1.00 Chicago Fed National Activity Index (CFNAI)
Recession
3 Month Average
The Conference Board’s Leading Economic Index (LEI) declined 0.3% in September, marking its second consecutive monthly decrease after a revised 0.3% drop in August. On a year-over-year basis, the index fell 3.3%. According to the Conference Board, weakening expectations among consumers and businesses contributed most to the LEI’s overall decline. The index continues to signal slower economic growth through the end of 2025 and into 2026. The Chicago Fed National Activity Index (CFNAI) came in at -0.21 in September, following a downwardly revised -0.31 in August, signaling that U.S. economic activity remained below its historical trend for the sixth consecutive month. The three-month moving average ticked down to -0.21 in September from -0.18 in August, reinforcing signs of ongoing below-trend national growth. Employment-related indicators turned slightly positive, contributing +0.01 in September after a -0.11 result in August.

Source: The Conference Board Source: Federal Reserve Bank of Chicago

LEADING INDICATORS OF ECONOMIC ACTIVITY
8 ■
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0 200
400
600
800
1,000
1,200
1,400
1,600
1,800
2,000
2,200
2,400
In Thousands of Units
Annualized Housing Starts
Multi Family Housing Starts
Single Family Housing Starts
The S&P Cotality Case-Shiller 20-City Composite Home Price Index rose 1.3% year over year in October, slightly down from a 1.4% gain in September and marking the slowest annual increase since mid 2023. Short-term momentum also weakened, with 80 percent of the 20 tracked markets recording month-over-month price declines on a non-seasonally adjusted basis. Housing starts declined in October to an annualized rate of 1.25 million units, down from 1.29 million in September. Existing home sales inched higher in November to a 4.13 million-unit pace, indicating only modest improvement despite some relief in mortgage rates. The Freddie Mac 30 ‑
year fixed mortgage
rate fell throughout 2025 and averaged 6.18% at the end of December.

Source: US Department of Commerce Source: S&P
-20.0%
-16.0%
-12.0%
-8.0%
-4.0%

0.0%

4.0%

8.0%

12.0%

16.0%

20.0%

24.0%
S&P/Case-Shiller 20 City Composite Home Price Index
Recession
YOY (%) Change

HOUSING
9 ■
■
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40 45
50 55
60 65
70 Institute of Supply Management (ISM) Surveys
ISM Manufacturing ISM Services

EXPANDING

CONTRACTING
The Institute for Supply Management’s (ISM) manufacturing index slipped to 47.9 in December, down from 48.2 in November, marking continued weakness across the sector. Manufacturing activity has now been in contraction for 36 of the past 38 months, as readings below 50 indicate contraction and those above 50 signal expansion. The latest decline was driven primarily by pullbacks in the Production and Inventories components. In contrast, the ISM services index remained in expansion territory, rising to 54.4 in December from 52.6 in November. Respondents attributed the improvement to seasonal strength, though many remained cautious about the potential impact of tariffs.

Source: Institute for Supply Management

SURVEY BASED MEASURES
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Components of GDP 12/24 3/25 6/25 9/25

2.6% 0.4% 1.7% 2.4%
-1.3% 3.8% -2.7% 0.0%
-0.1% -4.7% 4.8% 1.6%

0.3% -0.4% -0.4% 0.2%

0.3% 0.2% 0.3% 0.2%

1.9% -0.6% 3.8% 4.3%
State and Local (Consumption and Gross
Investment)
Personal Consumption Expenditures
Gross Private Domestic Investment
Net Exports and Imports
Federal Government Expenditures
Total
-10.0%

0.0%

10.0%

20.0%

30.0%

40.0%
Gross Domestic Product (GDP)
GDP QOQ % Change
GDP YOY % Change
Source: US Department of Commerce Source: US Department of Commerce The U.S. inflation adjusted gross domestic product (GDP) report demonstrated continued strength in the third quarter, with the first estimate showing a 4.3% annualized quarter-over-quarter increase, up from 3.8% in the second quarter. Consumer spending accelerated, while exports contributed 1.6 percentage points to growth—both key drivers of the quarter’s performance. The stronger-than-expected result represented the fastest pace of U.S. economic expansion in two years. The consensus projection calls for 1.1% growth in the fourth quarter and 2.0% growth for the full year 2025.

GROSS DOMESTIC PRODUCT (GDP)
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-
Source: Federal Reserve Source: Bloomberg
0 1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
7,000,000
8,000,000
9,000,000
10,000,000
Federal Reserve Balance Sheet Assets
Recession
In $ millions
The Federal Reserve lowered its benchmark interest rate by a quarter point to a target range of 3.50% to 3.75% at its December meeting, citing concerns about emerging weakness in the labor market. A few policymakers dissented, arguing that tighter monetary policy may still be warranted to ensure progress on price stability. Beginning December 1, the Fed also halted its balance sheet runoff, announcing that principal and interest payments from its holdings will be reinvested in Treasury securities to maintain ample reserves and support market stability.

FEDERAL RESERVE

0.00%

1.00%

2.00%

3.00%

4.00%

5.00%

6.00%
Effective Federal Funds Rate
Recession
Yield (%)
12 ■
, ,, .. CHANDLER
" '·· ASSET MANAGEMENT
Source: Bloomberg Source: Bloomberg

0.0%

1.0%

2.0%

3.0%

4.0%

5.0%

6.0%
US Treasury Note Yields
2-Year
5-Year
10-Year
Yield (%)

0.0%

1.0%

2.0%

3.0%

4.0%

5.0%

6.0%
US Treasury Yield Curve
Dec-25
Sep-25
Dec-24
Yield (%)
At the end of December, the 2-year yield was 77 basis points lower, and the 10-year yield was 40 basis points lower, year-over-year. The spread between the 2-year and 10-year Treasury yield points on the curve increased to +69 basis points at December month-end versus +52 basis points at November month-end. The prior 2-year/10-year yield curve inversion, which spanned from July 2022 to August 2024, was historically long. The average historical spread (since 2005) is about +95 basis points. The spread between the 3-month and 10-year Treasury yield points on the curve was +54 basis points in December versus +21 basis points in November.

BOND YIELDS
13 . ···•••••••••
.
. . ..
.
..
- ••••••••••••••
,-,, .. CHANDLER " '·· ASSET MANAGEMENT
···••••••••••••••• ···••••••••••
--- I
----------------------j,__· _··_ · _·· ___ ~r

ACCOUNT PROFILE
14 , ,,a CHANDLER ~ ,-- ASSET MANAGEMENT

OBJECTIVES
Investment Objectives
Safety of principal is the foremost objective of the investment program. The investment portfolio shall remain sufficiently liquid to meet all requirements that may be reasonably anticipated. The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs.

Chandler Asset Management Performance Objective
The performance objective for the portfolio is to earn a total rate of return through a market cycle that is equal to or above the return on the benchmark index.

Strategy
In order to achieve this objective, the portfolio invests in high-quality fixed income securities that comply with the investment policy and all regulations governing the funds. 15 , ,, .. CHANDLER
" '·· ASSET MANAGEMENT

STATEMENT OF COMPLIANCE
San Rafael Cons | Account #11047 | As of December 31, 2025 Rules Name Limit Actual Compliance
Status Notes

AGENCY MORTGAGE SECURITIES
Max % (MV; ABS, CMO, & MBS) 20.0 8.8 Compliant
Max Maturity (Years) 5.0 3.5 Compliant
Min Rating (AA- by 1; A- Issuer by 1) 0.0 0.0 Compliant

ASSET-BACKED SECURITIES (ABS)
Max % (MV; ABS, CMO & MBS) 20.0 8.8 Compliant
Max Maturity (Years) 5 3 Compliant
Min Rating (AA- by 1; A- Issuer by 1) 0.0 0.0 Compliant

BANKERS' ACCEPTANCES
Max % (MV) 40.0 0.0 Compliant
Max Amount Issuer (MV) 2.0 0.0 Compliant
Max Maturity (Days) 180 0.0 Compliant
Min Rating (A-1 by 1 or A- by 1) 0.0 0.0 Compliant

CERTIFICATE OF DEPOSIT PLACEMENT SERVICE
(CDARS)
Max % (MV) 30.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
COLLATERALIZED TIME DEPOSITS (NONNEGOTIABLE CD/TD)
Max % (MV; CDs & NCDs) 30.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
Max Maturity (Years) 5.0 0.0 Compliant

COMMERCIAL PAPER
Max % (MV) 25.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
Max Maturity (Days) 270 0.0 Compliant
Min Rating (A-1 by 1 or A- by 1) 0.0 0.0 Compliant

CORPORATE MEDIUM TERM NOTES
Max % (MV) 30.0 12.4 Compliant
Max % Issuer (MV) 5.0 0.6 Compliant
16 , ,, .. CHANDLER
" '·· ASSET MANAGEMENT

STATEMENT OF COMPLIANCE
San Rafael Cons | Account #11047 | As of December 31, 2025 Rules Name Limit Actual Compliance
Status Notes
Max Maturity (Years) 5 4 Compliant
Min Rating (A- by 1) 0.0 0.0 Compliant

FDIC INSURED TIME DEPOSITS (NON-NEGOTIABLE
CD/TD)
Max % (MV; CDs & NCDs) 30.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
Max Maturity (Years) 5 0.0 Compliant

FEDERAL AGENCIES
Max % (MV) 100.0 4.5 Compliant
Max Maturity (Years) 5 1 Compliant

LOCAL AGENCY INVESTMENT FUND (LAIF)
Max Concentration (MV) 75.0 58.9 Compliant

MONEY MARKET MUTUAL FUNDS
Max % (MV) 10.0 0.8 Compliant
Min Rating (AAA by 2) 0.0 0.0 Compliant

MORTGAGE-BACKED SECURITIES (NON-AGENCY)
Max % (MV) 20.0 0.0 Compliant
Max Maturity (Years) 5.0 0.0 Compliant
Min Rating (AA- by 1; A- Issuer by 1) 0.0 0.0 Compliant

MUNICIPAL SECURITIES (CA, LOCAL AGENCY)
Max Maturity (Years) 5 0.0 Compliant

NEGOTIABLE CERTIFICATES OF DEPOSIT (NCD)
Max % (MV; CDs & NCDs) 30.0 0.0 Compliant
Max % Issuer (MV) 5.0 0.0 Compliant
Max Maturity (Years) 5 0.0 Compliant
Min Rating (A-1 or A- by 1) 0.0 0.0 Compliant

REPURCHASE AGREEMENTS
Max Maturity (Years) 1.0 0.0 Compliant

SRI PROHIBITED INVESTMENTS
Prohibited Investments - Energy 0.0 0.0 Compliant
17 , ,, .. CHANDLER
" '·· ASSET MANAGEMENT

STATEMENT OF COMPLIANCE
San Rafael Cons | Account #11047 | As of December 31, 2025 Rules Name Limit Actual Compliance
Status Notes

SUPRANATIONAL OBLIGATIONS
Max % (MV) 15.0 1.2 Compliant
Max Maturity (Years) 5 4 Compliant
Min Rating (AA- by 1) 0.0 0.0 Compliant
U.S. TREASURIES
Max % (MV) 100.0 18.3 Compliant
Max Maturity (Years) 5 4 Compliant
18 , ,, .. CHANDLER
" '·· ASSET MANAGEMENT

PORTFOLIO CHARACTERISTICS
City of San Rafael | Account #11045 | As of December 31, 2025 Benchmark* 12/31/2025
Portfolio
9/30/2025
Portfolio
Average Maturity (yrs) 1.85 2.19 2.16
Average Modified Duration 1.76 1.87 1.83
Average Purchase Yield 4.40% 4.43%
Average Market Yield 3.50% 3.74% 3.87%
Average Quality** AA+ AA AA
Total Market Value 50,690,209 50,140,339
*Benchmark: ICE BofA 1-3 Year US Treasury & Agency Index **The credit quality is a weighted average calculation of the highest of S&P, Moody’s and Fitch. 19 , ,, .. CHANDLER
" '·· ASSET MANAGEMENT

SECTOR DISTRIBUTION
City of San Rafael | Account #11045 | As of December 31, 2025 Sector as a Percentage of Market Value
Sector 12/31/2025 09/30/2025
US Treasury 39.89% 37.48%
Corporate 27.07% 26.20%
Agency CMBS 12.24% 10.75%
Agency 9.71% 11.80%
ABS 6.86% 8.10%
Supras 2.52% 2.54%
Money Mkt Fd 1.71% 3.14%
20 50%
25%
0% US Treasury Corporate Agency CMBS
■ 12/31/2025
Agency ABS
■ 09/30/2025
Supras
,-,, .. CHANDLER " '·· ASSET MANAGEMENT
Money Mkt Fd

ISSUERS
City of San Rafael | Account #11045 | As of December 31, 2025 Issuer Investment Type % Portfolio
United States US Treasury 39.89%
FHLMC Agency CMBS 12.24%
Farm Credit System Agency 6.65%
Federal Home Loan Banks Agency 3.06%
International Bank for Recon and Dev Supras 1.90%
First American Govt Oblig Fund Money Mkt Fd 1.71%
Eli Lilly and Company Corporate 1.23%
Bank of Montreal Corporate 1.22%
The Home Depot, Inc. Corporate 1.21%
Alphabet Inc. Corporate 1.20%
Bank of America Corporation Corporate 1.19%
Toyota Motor Corporation Corporate 1.19%
The Toronto-Dominion Bank Corporate 1.17%
Caterpillar Inc. Corporate 1.11%
Cisco Systems, Inc. Corporate 1.11%
National Rural Utilities Cooperative Corporate 1.11%
PACCAR Inc Corporate 1.10%
Prologis, Inc. Corporate 1.09%
Honda Auto Receivables Owner Trust ABS 1.08%
State Street Corporation Corporate 1.06%
PepsiCo, Inc. Corporate 1.01%
American Honda Finance Corporation Corporate 1.01%
The Goldman Sachs Group, Inc. Corporate 0.99%
Chase Issuance Trust ABS 0.99%
Chubb Limited Corporate 0.99%
Realty Income Corporation Corporate 0.99%
Morgan Stanley Corporate 0.99%
American Express Credit Master Trust ABS 0.98%
JPMorgan Chase & Co. Corporate 0.97%
Deere & Company Corporate 0.86%
21 , ,, .. CHANDLER
" '·· ASSET MANAGEMENT

ISSUERS
City of San Rafael | Account #11045 | As of December 31, 2025 Issuer Investment Type % Portfolio
U.S. Bancorp Corporate 0.85%
American Express Company Corporate 0.81%
BMW Vehicle Lease Trust ABS 0.76%
BNY Mellon Corp Corporate 0.70%
John Deere Owner Trust ABS 0.68%
Public Service Enterprise Group Inco Corporate 0.66%
International Finance Corporation Supras 0.62%
Abbvie Inc. Corporate 0.62%
Bank of America Credit Card Trust ABS 0.60%
Toyota Auto Receivables Owner Trust ABS 0.56%
BMW Vehicle Owner Trust ABS 0.49%
Hyundai Auto Receivables Trust ABS 0.37%
Target Corporation Corporate 0.36%
Merck & Co., Inc. Corporate 0.26%
Mercedes-Benz Auto Lease Trust ABS 0.24%
Mercedes-Benz Auto Receivables Trust ABS 0.09%
Cash Cash 0.01%
TOTAL 100.00%
22 , ,, .. CHANDLER
" '·· ASSET MANAGEMENT

QUALITY DISTRIBUTION
Rating 12/31/2025 09/30/2025
AAA 10.12% 12.09%
AA 61.86% 58.87%
A 23.89% 25.16%
BBB 0.99% --
NA 3.14% 3.89%
Rating 12/31/2025 09/30/2025
Aaa 10.02% 12.48%
Aa 64.07% 61.80%
A 22.74% 23.00%
NA 3.17% 2.72%
Rating 12/31/2025 09/30/2025
AAA 15.81% 16.72%
AA 60.34% 59.39%
A 10.51% 10.72%
NA 13.34% 13.17%
City of San Rafael | Account #11045 | As of December 31, 2025 S&P Rating Moody’s Rating Fitch Rating
23 100%
75%
50%
25%
A NA
■ 12/31/2025 ■ 09/30/2025 ■ 12/31/2025 ■ 09/30/2025
AAA
,-,, .. CHANDLER " '·· ASSET MANAGEMENT

AA A NA
■ 12/31/2025 ■ 09/30/2025
0-.25 .25-.5 .5-1 1-2 2-3 3-4 4-5 5-7 7+
Portfolio 6.8% 6.7% 14.0% 35.6% 15.4% 14.7% 6.8% 0.0% 0.0% ICE BofA 1-3 Year US Treasury & Agency Index 0.0% 0.0% 4.0% 57.4% 38.6% 0.0% 0.0% 0.0% 0.0%

DURATION DISTRIBUTION
City of San Rafael | Account #11045 | As of December 31, 2025 Portfolio Compared to the Benchmark
24 80%
60%
40%
20%
0% 0-.25 .25-.5 .5-1 1-2
■ City of San Rafael
2-3 3-4 4-5
■ ICE BofA 1-3 Year US Treasury & Agency Index
,-,, .. CHANDLER " '·· ASSET MANAGEMENT
5-7 7+
TOTAL RATE OF RETURN* 3 Months 12 Months 2 Years 3 Years 5 Years 10 Years Since Inception City of San Rafael 1.12% 5.51% 4.99% 4.93%
Benchmark 1.12% 5.09% 4.58% 4.37%
*Periods over 1 year are annualized.

Total rate of return: A measure of a portfolio’s performance over time. It is the internal rate of return, which equates the beginning value of the portfolio with the ending market value; it includes interest earnings, realized and unrealized gains and losses in the portfolio.

Benchmark: ICE BofA 1-3 Year US Treasury & Agency Index

INVESTMENT PERFORMANCE
City of San Rafael | Account #11045 | As of December 31, 2025 Total Rate of Return : Inception | 02/01/2023
25 6%
4%
2%
0% 3 Months 12 Months 2 Years
Total Return
3 Years 5 Years
■ Benchmark
,-,, .. CHANDLER " '·· ASSET MANAGEMENT
10 Years Since Inception

HISTORICAL AVERAGE PURCHASE YIELD
City of San Rafael | Account #11045 | As of December 31, 2025 Purchase Yield as of 12/31/25 = 4.40%
26 5.00%

4.00%

3.00%

2.00%

1.00%
,-,, .. CHANDLER " '·· ASSET MANAGEMENT

PORTFOLIO CHARACTERISTICS
San Rafael Reporting | Account #11046 | As of December 31, 2025 12/31/2025
Portfolio
9/30/2025
Portfolio
Average Maturity (yrs) 0.00 0.00
Average Modified Duration 0.00 0.00
Average Purchase Yield 3.98% 4.20%
Average Market Yield 3.98% 4.20%
Average Quality** AAA AAA
Total Market Value 59,318,906 50,868,311
*Benchmark: NO BENCHMARK REQUIRED
**The credit quality is a weighted average calculation of the highest of S&P, Moody’s and Fitch. 27 , ,, .. CHANDLER
" '·· ASSET MANAGEMENT

SECTOR DISTRIBUTION
San Rafael Reporting | Account #11046 | As of December 31, 2025 Sector as a Percentage of Market Value
Sector 12/31/2025 09/30/2025
LAIF 100.00% 100.00%
28 ■ 12/31/2025 ■ 09/30/2025
,-,, .. CHANDLER " '·· ASSET MANAGEMENT

CONSOLIDATED INFORMATION
29 , ,,a CHANDLER ~ ,-- ASSET MANAGEMENT

PORTFOLIO CHARACTERISTICS
San Rafael Cons | Account #11047 | As of December 31, 2025 12/31/2025
Portfolio
9/30/2025
Portfolio
Average Maturity (yrs) 1.00 1.07
Average Modified Duration 0.86 0.90
Average Purchase Yield 4.17% 4.31%
Average Market Yield 3.87% 4.04%
Average Quality** AA AA
Total Market Value 110,009,115 101,008,650
*Benchmark: NO BENCHMARK REQUIRED
**The credit quality is a weighted average calculation of the highest of S&P, Moody’s and Fitch. 30 , ,, .. CHANDLER
" '·· ASSET MANAGEMENT

SECTOR DISTRIBUTION
San Rafael Cons | Account #11047 | As of December 31, 2025 Sector as a Percentage of Market Value
Sector 12/31/2025 09/30/2025
LAIF 53.96% 50.25%
US Treasury 18.37% 18.64%
Corporate 12.46% 13.03%
Agency CMBS 5.64% 5.35%
Agency 4.47% 5.87%
ABS 3.16% 4.03%
Supras 1.16% 1.26%
Money Mkt Fd 0.79% 1.56%
31 75%
50%
25%
0% LAIF US Treasury Corporate Agency CMBS
■ 12/31/2025
Agency ABS
■ 09/30/2025
,-,, .. CHANDLER " '·· ASSET MANAGEMENT
Supras Money Mkt Fd

PORTFOLIO HOLDINGS
32 , ,,a CHANDLER ~ ,-- ASSET MANAGEMENT

HOLDINGS REPORT
City of San Rafael | Account #11045 | As of December 31, 2025 Cusip Security Description Par Value/
Units
Purchase
Date
Purchase
Yield
Cost Value
Book Value
Mkt
Price
Mkt
YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
ABS
43815JAC7 HAROT 2023-1 A3 5.04
04/21/2027 27,976.62 02/16/20235.09%
27,971.42
27,974.99
100.23

4.16%
28,040.85

39.17 0.06%

65.86 Aaa/NA
AAA

1.30 0.25
58768PAC8 MBART 2022-1 A3 5.21
08/16/2027 46,492.40 02/15/20235.03%
46,732.12
46,535.95
100.29

4.06%
46,629.41
107.66

0.09%

93.46 Aaa/AAA
NA

1.62 0.24
89239HAD0 TAOT 2022-D A3 5.3 09/15/2027 118,795.35 02/10/2023

4.86%
120,196.77
119,095.73
100.41

4.26%
119,278.37
279.83

0.24%
182.64
Aaa/NA
AAA

1.71 0.37
47800CAC0 JDOT 2023 A3 5.01 11/15/2027 339,638.95 --

3.66%
340,504.73
339,846.45
100.46

4.01%
341,201.63
756.26

0.68%
1,355.18
Aaa/NA
AAA

1.87 0.43
58770JAD6 MBALT 2024-A A3 5.32
01/18/2028 120,000.00 05/17/20245.73%
119,985.96
119,992.14
100.97

4.03%
121,166.04
283.73

0.24%
1,173.90
Aaa/NA
AAA

2.05 0.72
891941AD8 TAOT 2023-B A3 4.71 02/15/2028 160,459.03 10/03/2023

5.68%
157,281.19
158,919.01
100.38

4.03%
161,065.08
335.89

0.32%
2,146.07
Aaa/NA
AAA

2.13 0.52
05592XAD2 BMWOT 2023-A A3 5.47
02/25/2028 38,198.70 07/11/20235.47%
38,191.94
38,195.55
100.60

4.08%
38,429.12

34.82 0.08%
233.57
NA/AAA
AAA

2.15 0.42
438123AC5 HAROT 2023-4 A3 5.67
06/21/2028 354,345.99 12/07/20235.10%
359,647.34
356,763.58
101.09

4.09%
358,212.97
558.09

0.71%
1,449.39
Aaa/NA
AAA

2.47 0.64
096912AD2 BMWLT 2025-1 A3 4.43
06/26/2028 125,000.00 06/03/20254.82%
124,997.25
124,997.76
100.86

3.79%
126,080.25

92.29 0.25%
1,082.49
NA/AAA
AAA

2.49 1.27
161571HT4 CHAIT 2023-1 A 5.16 09/15/2028 495,000.00 09/07/2023

5.23%
494,862.79
494,925.80
100.94

3.83%
499,658.45
1,135.20

0.99%
4,732.64
NA/AAA
AAA

2.71 0.68
02582JKD1 AMXCA 2023-3 A 5.23 09/15/2026 490,000.00 09/12/2023

5.29%
489,978.10
489,994.85
100.99

3.84%
494,832.87
1,138.98

0.98%
4,838.02
NA/AAA
AAA

0.71 0.68
05594HAD5 BMWLT 2025-2 A3 3.97
09/25/2028 255,000.00 10/08/20254.32%
254,999.29
254,999.34
100.27

3.82%
255,682.13
168.73

0.51%
682.78
NA/AAA
AAA

2.74 1.47
05522RDH8 BACCT 2023-2 A 4.98 11/16/2026 300,000.00 02/20/2024

4.88%
301,125.00
300,359.59
101.04

3.79%
303,114.00
664.00

0.60%
2,754.41
Aaa/NA
AAA

0.88 0.84
096919AD7 BMWOT 2024-A A3 5.18
02/26/2029 206,978.78 06/04/20245.18%
206,947.34
206,957.73
100.91

3.98%
208,867.87
178.69

0.42%
1,910.14
Aaa/AAA
NA

3.16 0.73
437921AD1 HAROT 252 A3 4.15 10/15/2029 155,000.00 04/29/2025

4.15%
154,982.69
154,985.23
100.61

3.84%
155,948.14
285.89

0.31%
962.90
Aaa/NA
AAA

3.79 1.77
44935XAD7 HART 2025-B A3 4.36 12/17/2029 185,000.00 06/03/2025

4.36%
184,983.30
184,985.36
100.95

3.87%
186,766.20
358.49

0.37%
1,780.83
NA/AAA
AAA

3.96 1.79
33 , ,, .. CHANDLER
" '·· ASSET MANAGEMENT

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
3,423,387.22 100.79 3,444,973.37 6.86% 2.17
Total ABS 3,417,885.82 4.88% 3,419,529.08 3.92% 6,417.73 25,444.29 0.83 AGENCY
3130AWGR5 FEDERAL HOME LOAN BANKS

4.375 06/12/2026 525,000.00 06/28/2023

4.43%
524,165.25
524,874.67
100.29

3.69%
526,542.45
1,212.24

1.05%
1,667.78
Aa1/AA+
AA+

0.45 0.44
3133EPSW6 FEDERAL FARM CREDIT BANKS
FUNDING CORP 4.5 08/14/2026 560,000.00 08/09/2023

4.58%
558,712.00
559,735.58
100.55

3.59%
563,071.60
9,590.00

1.12%
3,336.02
Aa1/AA+
AA+

0.62 0.60
3130AXU63 FEDERAL HOME LOAN BANKS

4.625 11/17/2026 500,000.00 12/18/20234.23%
505,325.00
501,601.50
100.85

3.62%
504,270.50
2,826.39

1.00%
2,669.00
Aa1/AA+
AA+

0.88 0.85
3133EP6K6 FEDERAL FARM CREDIT BANKS
FUNDING CORP 4.5 03/26/2027 1,000,000.00 04/24/20244.84% 990,700.00
996,079.15
101.18

3.51%
1,011,786.00
11,875.00

2.01%
15,706.85
Aa1/AA+
AA+

1.23 1.18
3133ERMB4 FEDERAL FARM CREDIT BANKS
FUNDING CORP 4.25 07/23/2027 750,000.00 07/18/20244.26% 749,767.50
749,879.40
101.12

3.50%
758,413.50
13,989.58

1.51%
8,534.10
Aa1/AA+
AA+

1.56 1.47
3133ERNP2 FEDERAL FARM CREDIT BANKS
FUNDING CORP 4.0 08/06/2027 1,000,000.00 08/19/20243.92% 1,002,290.00
1,001,232.91
100.70

3.54%
1,007,032.00
16,111.11

2.00%
5,799.09
Aa1/AA+
AA+

1.60 1.51
3130ATUS4 FEDERAL HOME LOAN BANKS 4.25
12/10/2027 500,000.00 05/15/20233.66%
512,310.00
505,221.98
101.44

3.47%
507,209.00
1,239.58

1.01%
1,987.02
Aa1/AA+
AA+

1.94 1.85
4,843,269.75 100.90 4,878,325.05 9.71% 1.24
Total Agency 4,835,000.00 4.30% 4,838,625.20 3.55% 56,843.91 39,699.85 1.18

AGENCY CMBS
3137BVZ82 FHMS K-063 A2 3.43 01/25/2027 700,000.00 06/07/2023

4.53%
674,542.97
692,846.95

99.54 3.71%
696,800.30
2,000.83

1.39%
3,953.35
Aa1/AA+
AAA

1.07 0.89
3137F1G44 FHMS K-065 A2 3.243 04/25/2027 450,000.00 06/08/2023

4.39%
431,736.33
444,012.99

99.26 3.71%
446,677.65
1,216.13

0.89%
2,664.66
Aa1/AA+
AAA

1.31 1.18
3137F2LJ3 FHMS K-066 A2 3.117 06/25/2027 350,000.00 04/18/2024

5.06%
330,654.30
341,197.19

99.07 3.71%
346,749.55
909.13

0.69%
5,552.36
Aa1/AA+
AAA

1.48 1.27
3137FBBX3 FHMS K-068 A2 3.244 08/25/2027 240,000.00 06/08/2023

4.34%
229,940.63
236,156.12

99.12 3.71%
237,892.56
648.80

0.47%
1,736.44
Aaa/AA+
AA+

1.65 1.51
3137FBU79 FHMS K-069 A2 3.187 09/25/2027 485,568.47 06/09/2023

4.41%
462,845.38
476,597.27

98.93 3.74%
480,362.69
1,289.59

0.96%
3,765.41
Aa1/AAA
AA+

1.73 1.61
34 , ,, .. CHANDLER
" '·· ASSET MANAGEMENT

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
3137FETN0 FHMS K-073 A2 3.35 01/25/2028 670,000.00 05/24/2023

4.34%
643,932.81
658,652.92

99.07 3.75%
663,797.81
1,870.42

1.32%
5,144.89
Aa1/AA+
AAA

2.07 1.86
3137FG6X8 FHMS K-077 A2 3.85 05/25/2028 780,000.00 05/24/2023

4.65%
765,679.69
773,222.14
100.00

3.76%
780,016.38
2,502.50

1.55%
6,794.24
Aa1/AA+
AAA

2.40 2.17
3137FJEH8 FHMS K-081 A2 3.9 08/25/2028 350,000.00 11/21/2024

4.53%
342,070.31
344,436.24
100.08

3.79%
350,294.00
1,137.50

0.70%
5,857.76
Aa1/AA+
AAA

2.65 2.45
3137FJZ93 FHMS K-084 A2 3.78 10/25/2028 500,000.00 09/08/2025

3.76%
499,472.66
499,525.58

99.77 3.80%
498,868.00
1,575.00

0.99%
(657.58)
Aaa/AA+
AA+

2.82 2.57
3137FKSH0 FHMS K-086 A2 3.859 11/25/2028 350,000.00 10/23/2025

3.67%
351,257.81
351,183.48

99.97 3.81%
349,881.00
1,125.54

0.70%
(1,302.48)
Aaa/AA+
AA+

2.90 2.66
3137FLMV3 FHMS K-090 A2 3.422 02/25/2029 650,000.00 03/26/2025

4.37%
627,656.25
632,051.74

98.66 3.83%
641,306.25
1,853.58

1.28%
9,254.51
Aa1/AAA
AA+

3.15 2.88
3137FLYV0 FHMS K-092 A2 3.298 04/25/2029 450,000.00 12/11/2025

3.82%
442,195.31
442,299.20

98.20 3.85%
441,890.10
1,236.75

0.88%
(409.10)
Aa1/AA+
AAA

3.31 3.02
3137FMTY8 FHMS K-094 A2 2.903 06/25/2029 225,000.00 06/21/2024

4.65%
207,764.65
213,066.36

96.82 3.87%
217,836.45
544.31

0.43%
4,770.09
Aa1/AA+
AAA

3.48 3.18
6,009,749.10 99.23 6,152,372.74 12.24% 2.26
Total Agency CMBS 6,200,568.47 4.35% 6,105,248.20 3.77% 17,910.08 47,124.54 2.05 CASH
CCYUSD Receivable 2,563.20 -- 2,563.20
2,563.20

1.00 2,563.20

0.00 0.01%

0.00 Aaa/AAA
AAA

0.00 0.00
2,563.20 1.00 2,563.20 0.01% 0.00
Total Cash 2,563.20 2,563.20 0.00 0.00 0.00

CORPORATE
00440EAV9 CHUBB INA HOLDINGS LLC 3.35
05/03/2026 500,000.00 03/09/20235.09%
475,060.00
497,347.27

99.81 3.90%
499,060.50
2,698.61

0.99%
1,713.23
A2/A
A

0.34 0.33
74340XBK6 PROLOGIS LP 3.25 10/01/2026 550,000.00 01/16/2024

4.53%
532,240.50
545,087.80

99.59 3.81%
547,719.70
4,468.75

1.09%
2,631.90
A2/A
NA

0.75 0.73
89236TDR3 TOYOTA MOTOR CREDIT CORP 3.2
01/11/2027 600,000.00 01/22/20244.57%
577,398.00
592,173.82

99.37 3.83%
596,204.40
9,066.67

1.19%
4,030.58
A1/A+
A+

1.03 0.98
35 , ,, .. CHANDLER
" '·· ASSET MANAGEMENT

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
63743HFM9

NATIONAL RURAL UTILITIES
COOPERATIVE FINANCE CORP 4.8
02/05/2027
550,000.00 01/25/2024

4.75%
550,792.00
550,274.41
100.96

3.89%
555,267.90
10,706.67

1.11%
4,993.49
A2/AA1.10

0.96 17275RBQ4 CISCO SYSTEMS INC 4.8
02/26/2027 550,000.00 --4.82%
549,759.00
549,905.92
101.12

3.79%
556,166.05
9,166.67

1.11%
6,260.13
A1/AANA1.16

1.02 857477CL5 STATE STREET CORP 4.993
03/18/2027 525,000.00 03/13/2024

4.99%
525,000.00
525,000.00
101.34

3.85%
532,029.75
7,499.90

1.06%
7,029.75
Aa3/A
AA1.211.08
06406RBQ9 BANK OF NEW YORK MELLON
CORP 4.947 04/26/2027 350,000.00 04/19/20235.26%
350,497.00
350,052.15
100.32

4.54%
351,117.90
3,126.23

0.70%
1,065.75
Aa3/A
AA1.320.31
14913UAL4 CATERPILLAR FINANCIAL SERVICES
CORP 5.0 05/14/2027 550,000.00 05/13/20245.01%
549,818.50
549,917.38
101.66

3.74%
559,120.65
3,590.28

1.11%
9,203.27
A2/A
A+

1.37 1.31
74456QBS4 PUBLIC SERVICE ELECTRICAND
GAS CO 3.0 05/15/2027 337,000.00 04/18/2023

4.48%
318,673.94
330,846.09

98.92 3.82%
333,352.99
1,291.83

0.66%
2,506.89
A1/A
NA

1.37 1.32
437076DB5 HOME DEPOT INC 4.875
06/25/2027 600,000.00 06/20/20244.92%
599,208.00
599,609.42
101.69

3.69%
610,146.00
487.50

1.21%
10,536.58
A2/A
A

1.48 1.34
532457CP1 ELI LILLY AND CO 4.15 08/14/2027 305,000.00 08/12/2024

4.18%
304,752.95
304,866.89
100.74

3.67%
307,245.41
4,816.88

0.61%
2,378.52
Aa3/A+
NA

1.62 1.45
24422EXZ7 JOHN DEERE CAPITAL CORP 4.65
01/07/2028 425,000.00 01/06/20254.66%
424,872.50
424,914.14
101.72

3.75%
432,310.85
9,551.88

0.86%
7,396.71
A1/A
A+

2.02 1.87
89115A2M3 TORONTO-DOMINION BANK 5.156
01/10/2028 575,000.00 07/12/2023

5.29%
571,929.50
573,617.25
102.26

3.98%
588,016.85
14,082.33

1.17%
14,399.60
A2/AAA2.03

1.86 756109AU8 REALTY INCOME CORP 3.65
01/15/2028 500,000.00 04/10/2023

4.87%
474,240.00
488,979.05

99.35 3.99%
496,734.50
8,415.28

0.99%
7,755.45
A3/ANA2.04

1.91 06051GGF0 BANK OF AMERICA CORP 3.824
01/20/2028 600,000.00 07/12/20235.89%
567,738.00
590,366.56

99.76 4.76%
598,561.20
10,261.07

1.19%
8,194.64
A1/AAA2.05

1.00 46647PEA0 JPMORGAN CHASE & CO 5.04
01/23/2028 200,000.00 01/17/20244.99%
200,292.00
200,103.11
101.03

4.46%
202,069.80
4,424.00

0.40%
1,966.69
A1/A
AA2.061.00
06368LGV2 BANK OF MONTREAL 5.203
02/01/2028 600,000.00 09/05/20235.48%
593,520.00
596,933.28
102.53

3.92%
615,195.60
13,007.50

1.22%
18,262.32
A2/AAA2.09

1.85 02665WFX4 AMERICAN HONDA FINANCE
CORP 4.55 03/03/2028 500,000.00 03/06/20254.60%
499,255.00
499,459.67
101.05

4.04%
505,226.00
7,456.94

1.01%
5,766.33
A3/ANA2.17

2.02 00287YDY2 ABBVIE INC 4.65 03/15/2028 305,000.00 02/18/2025

4.70%
304,594.35
304,706.97
101.68

3.85%
310,114.24
4,175.96

0.62%
5,407.27
A3/ANA2.21

1.98 36
, ,, .. CHANDLER
" '·· ASSET MANAGEMENT

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
90331HPS6 US BANK NA 4.73 05/15/2028 425,000.00 05/12/2025

4.88%
425,000.00
425,000.00
101.01

4.24%
429,291.23
2,568.65

0.85%
4,291.23
A2/A+
A+

2.37 1.31
58933YBH7 MERCK & CO INC 4.05 05/17/2028 130,000.00 05/08/2023

4.07%
129,894.70
129,950.03
100.72

3.73%
130,936.65
643.50

0.26%
986.62
Aa3/A+
NA

2.38 2.16
87612EBU9 TARGET CORP 4.35 06/15/2028 180,000.00 06/05/2025

4.35%
179,998.20
179,998.54
101.17

3.85%
182,105.10
348.00

0.36%
2,106.56
A2/A
A

2.46 2.23
61744YAK4 MORGAN STANLEY 3.591
07/22/2028 500,000.00 08/10/20235.87%
465,070.00
481,934.76

99.32 3.88%
496,579.00
7,930.13

0.99%
14,644.24
A1/AA+2.56

1.47 46647PEU6 JPMORGAN CHASE & CO 4.915
01/24/2029 280,000.00 01/16/20254.92%
280,000.00
280,000.00
101.86

4.14%
285,205.20
6,001.76

0.57%
5,205.20
A1/A
AA3.071.91
713448FX1 PEPSICO INC 4.5 07/17/2029 500,000.00 07/16/2024

4.52%
499,490.00
499,638.87
101.96

3.90%
509,788.00
10,250.00

1.01%
10,149.13
A1/A+
NA

3.54 3.12
025816EJ4 AMERICAN EXPRESS CO 4.351
07/20/2029 405,000.00 07/21/20254.35%
405,000.00
405,000.00
100.73

4.18%
407,954.88
7,636.01

0.81%
2,954.88
A2/AA3.55

2.35 38141GD27 GOLDMAN SACHS GROUP INC

4.153 10/21/2029 500,000.00 10/15/2025

4.14%
500,180.00
500,168.18

99.98 4.27%
499,888.00
4,037.64

0.99%
(280.18)
A2/BBB+
A

3.80 2.60
532457CV8 ELI LILLY AND CO 4.75 02/12/2030 300,000.00 02/10/2025

4.75%
300,066.00
300,054.12
102.83

4.00%
308,484.00
5,502.08

0.61%
8,429.88
Aa3/A+
NA

4.12 3.58
69371RT71 PACCAR FINANCIAL CORP 4.55
05/08/2030 545,000.00 05/05/20254.59%
544,155.25
544,265.35
101.85

4.08%
555,065.61
3,650.74

1.10%
10,800.25
A1/A+
NA

4.35 3.89
02079KAW7 ALPHABET INC 4.1 11/15/2030 600,000.00 11/13/2025

4.04%
601,566.00
601,526.70
100.31

4.03%
601,841.40
3,758.33

1.20%
314.70
Aa2/AA+
NA

4.87 4.28
Total Corporate 13,487,000.00 4.83%
13,300,061.39
13,421,697.72
100.87

3.98%
13,602,799.35
180,621.78

27.07%
181,101.62

2.18 1.76

MONEY MARKET
FUND
31846V807 FIRST AMER:TRS OBG Y 860,422.25 --

3.36%
860,422.25
860,422.25

1.00 3.36%
860,422.25

0.00 1.71%

0.00 Aaa/AAAm
AAA

0.00 0.00
Total Money Market
Fund 860,422.25 3.36%
860,422.25
860,422.25

1.00 3.36%
860,422.25

0.00 1.71%

0.00 0.00

0.00 SUPRANATIONAL
37 , ,, .. CHANDLER
" '·· ASSET MANAGEMENT

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
45950KDD9 INTERNATIONAL FINANCE CORP

4.5 07/13/2028 305,000.00 07/06/20234.53%
304,661.45
304,828.78
102.19

3.59%
311,678.89
6,405.00

0.62%
6,850.11
Aaa/AAA
NA

2.53 2.33
459058LN1

INTERNATIONAL BANK FOR

RECONSTRUCTION AND
DEVELOPM 3.875 10/16/2029
650,000.00 12/17/2024

4.32%
637,513.50
640,197.78
100.70

3.68%
654,548.70
5,245.50

1.30%
14,350.92
Aaa/AAA
NA

3.79 3.47
459058LR2

INTERNATIONAL BANK FOR

RECONSTRUCTION AND
DEVELOPM 4.125 03/20/2030
295,000.00 03/14/2025

4.20%
293,946.85
294,112.38
101.49

3.74%
299,389.90
3,414.01

0.60%
5,277.52
Aaa/AAA
NA

4.22 3.80
Total Supranational 1,250,000.00 4.34%
1,236,121.80
1,239,138.94
101.25

3.67%
1,265,617.49
15,064.51

2.52%
26,478.55

3.58 3.27

US TREASURY
91282CGE5 UNITED STATES TREASURY 3.875
01/15/2026 1,000,000.00 02/06/20234.13%
992,929.69
999,907.75
100.00

3.69%
1,000,041.00
17,900.82

1.99%
133.25
Aa1/AA+
AA+

0.04 0.04
91282CBQ3 UNITED STATES TREASURY 0.5
02/28/2026 500,000.00 01/12/20233.50%
455,839.84
497,759.15

99.48 3.82%
497,397.00
849.45

0.99%
(362.15)
Aa1/AA+
AA+

0.16 0.16
91282CKH3 UNITED STATES TREASURY 4.5
03/31/2026 1,000,000.00 04/24/20244.96%
991,679.69
998,949.63
100.21

3.58%
1,002,108.00
11,497.25

1.99%
3,158.37
Aa1/AA+
AA+

0.25 0.24
91282CBW0 UNITED STATES TREASURY 0.75
04/30/2026 500,000.00 01/12/20234.46%
443,595.43
494,425.13

99.08 3.59%
495,416.50
642.27

0.99%
991.37
Aa1/AA+
AA+

0.33 0.32
9128286X3 UNITED STATES TREASURY 2.125
05/31/2026 500,000.00 01/12/20234.31%
465,958.71
495,865.43

99.40 3.60%
497,005.50
934.07

0.99%
1,140.07
Aa1/AA+
AA+

0.41 0.40
91282CCJ8 UNITED STATES TREASURY 0.875
06/30/2026 500,000.00 01/12/20234.42%
443,595.43
491,974.05

98.70 3.55%
493,492.50

12.09 0.98%
1,518.45
Aa1/AA+
AA+

0.50 0.49
91282CHY0 UNITED STATES TREASURY 4.625
09/15/2026 900,000.00 09/25/2023

4.81%
895,429.69
898,917.45
100.73

3.55%
906,572.70
12,418.51

1.80%
7,655.25
Aa1/AA+
AA+

0.71 0.68
91282CJC6 UNITED STATES TREASURY 4.625
10/15/2026 500,000.00 10/19/20235.05%
494,218.75
498,479.18
100.81

3.57%
504,028.50
4,955.36

1.00%
5,549.32
Aa1/AA+
AA+

0.79 0.76
91282CKV2 UNITED STATES TREASURY 4.625
06/15/2027 625,000.00 06/26/20244.50%
627,148.44
626,051.41
101.60

3.48%
634,985.63
1,350.02

1.26%
8,934.22
Aa1/AA+
AA+

1.45 1.39
91282CLG4 UNITED STATES TREASURY 3.75
08/15/2027 650,000.00 06/11/20253.96%
647,207.03
647,921.10
100.41

3.48%
652,691.65
9,206.86

1.30%
4,770.55
Aa1/AA+
AA+

1.62 1.54
91282CFM8 UNITED STATES TREASURY 4.125
09/30/2027 750,000.00 12/18/20234.06%
751,669.92
750,770.27
101.07

3.48%
758,027.25
7,904.36

1.51%
7,256.98
Aa1/AA+
AA+

1.75 1.65
38 , ,, .. CHANDLER
" '·· ASSET MANAGEMENT

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
91282CLQ2 UNITED STATES TREASURY 3.875
10/15/2027 500,000.00 11/15/20244.29%
494,394.53
496,555.36
100.67

3.48%
503,340.00
4,151.79

1.00%
6,784.64
Aa1/AA+
AA+

1.79 1.70
91282CGC9 UNITED STATES TREASURY 3.875
12/31/2027 1,000,000.00 02/06/20233.84%
1,001,445.31
1,000,589.28
100.75

3.48%
1,007,461.00
107.04

2.00%
6,871.72
Aa1/AA+
AA+

2.00 1.91
91282CMF5 UNITED STATES TREASURY 4.25
01/15/2028 750,000.00 01/27/20254.24%
750,292.97
750,201.45
101.47

3.49%
761,045.25
14,724.86

1.51%
10,843.80
Aa1/AA+
AA+

2.04 1.90
91282CHE4 UNITED STATES TREASURY 3.625
05/31/2028 525,000.00 10/17/20243.91%
519,934.57
521,621.77
100.26

3.51%
526,373.93
1,673.08

1.05%
4,752.16
Aa1/AA+
AA+

2.42 2.28
91282CHK0 UNITED STATES TREASURY 4.0
06/30/2028 750,000.00 03/12/20244.22%
743,496.09
746,226.08
101.17

3.51%
758,789.25

82.87 1.51%
12,563.17
Aa1/AA+
AA+

2.50 2.36
91282CJA0 UNITED STATES TREASURY 4.625
09/30/2028 500,000.00 10/19/20234.95%
492,968.75
496,097.21
102.83

3.53%
514,140.50
5,908.31

1.02%
18,043.29
Aa1/AA+
AA+

2.75 2.54
91282CJR3 UNITED STATES TREASURY 3.75
12/31/2028 600,000.00 10/17/20243.92%
596,039.06
597,174.44
100.57

3.55%
603,398.40

62.15 1.20%
6,223.96
Aa1/AA+
AA+

3.00 2.81
91282CKG5 UNITED STATES TREASURY 4.125
03/31/2029 700,000.00 06/11/20253.99%
703,335.94
702,848.05
101.66

3.58%
711,594.10
7,377.40

1.42%
8,746.05
Aa1/AA+
AA+

3.25 2.99
91282CEM9 UNITED STATES TREASURY 2.875
04/30/2029 750,000.00 09/18/20243.51%
729,931.64
735,520.75

97.79 3.59%
733,418.25
3,693.02

1.46%
(2,102.50)
Aa1/AA+
AA+

3.33 3.12
91282CKX8 UNITED STATES TREASURY 4.25
06/30/2029 600,000.00 05/21/20254.08%
603,796.88
603,229.88
102.11

3.60%
612,679.80

70.44 1.22%
9,449.92
Aa1/AA+
AA+

3.50 3.23
91282CLK5 UNITED STATES TREASURY 3.625
08/31/2029 650,000.00 09/26/2024

3.56%
651,955.08
651,454.08

99.98 3.63%
649,898.60
8,006.04

1.29%
(1,555.48)
Aa1/AA+
AA+

3.67 3.36
91282CLN9 UNITED STATES TREASURY 3.5
09/30/2029 550,000.00 12/09/20253.70%
546,111.33
546,172.88

99.54 3.63%
547,443.60
4,918.27

1.09%
1,270.72
Aa1/AA+
AA+

3.75 3.45
91282CLR0 UNITED STATES TREASURY 4.125
10/31/2029 600,000.00 12/11/20244.09%
600,820.31
600,643.28
101.71

3.64%
610,265.40
4,238.95

1.21%
9,622.12
Aa1/AA+
AA+

3.83 3.49
91282CMU2 UNITED STATES TREASURY 4.0
03/31/2030 650,000.00 04/17/20253.90%
652,996.09
652,572.82
101.27

3.67%
658,277.10
6,642.86

1.31%
5,704.28
Aa1/AA+
AA+

4.25 3.84
91282CGZ8 UNITED STATES TREASURY 3.5
04/30/2030 600,000.00 07/23/20253.91%
589,429.69
590,407.19

99.28 3.68%
595,663.80
3,596.69

1.19%
5,256.61
Aa1/AA+
AA+

4.33 3.95
91282CNG2 UNITED STATES TREASURY 4.0
05/31/2030 600,000.00 12/09/20253.74%
606,328.13
606,242.88
101.27

3.68%
607,640.40
2,109.89

1.21%
1,397.52
Aa1/AA+
AA+

4.41 4.00
91282CNN7 UNITED STATES TREASURY 3.875
07/31/2030 750,000.00 08/27/2025

3.74%
754,394.53
754,086.57
100.74

3.70%
755,537.25
12,162.02

1.50%
1,450.68
Aa1/AA+
AA+

4.58 4.10
39 , ,, .. CHANDLER
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Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
91282CNX5 UNITED STATES TREASURY 3.625
08/31/2030 750,000.00 09/16/20253.58%
751,347.66
751,268.69

99.64 3.71%
747,333.75
9,237.74

1.49%
(3,934.94)
Aa1/AA+
AA+

4.67 4.20
91282CPA3 UNITED STATES TREASURY 3.625
09/30/2030 700,000.00 11/10/20253.70%
697,757.81
697,820.69

99.61 3.71%
697,293.10
6,483.17

1.39%
(527.59)
Aa1/AA+
AA+

4.75 4.28
Total US Treasury 19,950,000.00 4.10%
19,696,048.99
19,901,753.88
100.48

3.59%
20,043,359.70
162,917.65

39.89%
141,605.82

2.40 2.22
Total Portfolio 50,003,439.73 4.40%
49,371,623.70
49,788,978.47

98.80 3.74%
50,250,433.13
439,775.64
100.00%
461,454.66

2.19 1.87
Total Market Value +
Accrued 50,690,208.78
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HOLDINGS REPORT
San Rafael Reporting | Account #11046 | As of December 31, 2025 Cusip Security Description Par Value/
Units
Purchase
Date
Purchase
Yield
Cost Value
Book Value
Mkt
Price
Mkt
YTM
Market Value
Accrued Int.
% of Port.

Gain/Loss
Moody's/
S&P/
Fitch
Maturity
Duration
CASH
CCYUSD Receivable 437,240.80 -- 437,240.80
437,240.80

1.00 437,240.80

0.00 0.74%

0.00 Aaa/AAA
AAA

0.00 0.00
Total Cash 437,240.80
437,240.80
437,240.80

1.00 437,240.80

0.00 0.74%

0.00 0.00

0.00 LAIF
90LAIF$00 Local Agency Investment Fund
State Pool 58,881,665.63 --

3.98%
58,881,665.63
58,881,665.63

1.00 3.98%
58,881,665.63

0.00 99.26%

0.00 NA/NA
NA

0.00 0.00
Total LAIF 58,881,665.63 3.98%
58,881,665.63
58,881,665.63

1.00 3.98%
58,881,665.63

0.00 99.26%

0.00 0.00

0.00 Total Portfolio 59,318,906.43 3.98%
59,318,906.43
59,318,906.43

1.00 3.98%
59,318,906.43

0.00 100.00%

0.00 0.00

0.00 Total Market Value +
Accrued 59,318,906.43
41 , ,, .. CHANDLER
" '·· ASSET MANAGEMENT

TRANSACTIONS
42 , ,,a CHANDLER ~ ,-- ASSET MANAGEMENT

ACQUISITIONS
Purchase 10/15/2025 05594HAD5 255,000.00 BMWLT 2025-2 A3

3.97 09/25/2028 100.000 4.32% (254,999.29) 0.00 (254,999.29) 0.00 Purchase 10/21/2025 38141GD27 500,000.00

GOLDMAN SACHS
GROUP INC 4.153
10/21/2029
100.036 4.14% (500,180.00) 0.00 (500,180.00) 0.00
Purchase 10/28/2025 3137FKSH0 350,000.00 FHMS K-086 A2 3.859 11/25/2028 100.359 3.67% (351,257.81) (1,012.99) (352,270.80) 0.00 Purchase 11/12/2025 91282CPA3 700,000.00

UNITED STATES
TREASURY 3.625
09/30/2030

99.680 3.70% (697,757.81) (2,997.60) (700,755.41) 0.00
Purchase 11/17/2025 02079KAW7 600,000.00 ALPHABET INC 4.1 11/15/2030 100.261 4.04% (601,566.00) (751.67) (602,317.67) 0.00 Purchase 12/10/2025 91282CLN9 550,000.00

UNITED STATES
TREASURY 3.5
09/30/2029

99.293 3.70% (546,111.33) (3,754.81) (549,866.14) 0.00
Purchase 12/10/2025 91282CNG2 600,000.00

UNITED STATES
TREASURY 4.0
05/31/2030
101.055 3.74% (606,328.13) (659.34) (606,987.47) 0.00
Purchase 12/16/2025 3137FLYV0 450,000.00 FHMS K-092 A2 3.298 04/25/2029 98.266 3.82% (442,195.31) (618.38) (442,813.69) 0.00 Total Purchase 4,005,000.00 (4,000,395.68) (9,794.79) (4,010,190.47) 0.00 TOTAL
ACQUISITIONS 4,005,000.00 (4,000,395.68) (9,794.79) (4,010,190.47) 0.00

DISPOSITIONS
Maturity 11/30/2025 9128285N6 (500,000.00)

UNITED STATES
TREASURY 2.875
11/30/2025
100.000 3.15% 500,000.00 0.00 500,000.00 0.00
Maturity 12/12/2025 3130ATUC9 (1,000,000.00) FEDERAL HOME LOAN BANKS 4.5 12/12/2025 100.000 4.32% 1,000,000.00 0.00 1,000,000.00 0.00 Total Maturity (1,500,000.00) 1,500,000.00 0.00 1,500,000.00 0.00 Sale 11/14/2025 341081GR2 (550,000.00)

FLORIDA POWER
& LIGHT CO 4.45
05/15/2026
100.150 4.65% 550,825.00 12,169.51 562,994.51 1,321.36
43 , ,, .. CHANDLER
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TRANSACTION LEDGER
City of San Rafael | Account #11045|10/01/2025 Through 12/31/2025| Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price Acq/DispYield Amount Interest Pur/Sold Total Amount Gain/Loss Total Sale (550,000.00) 550,825.00 12,169.51 562,994.51 1,321.36 TOTAL
DISPOSITIONS (2,050,000.00) 2,050,825.00 12,169.51 2,062,994.51 1,321.36 44 , ,, .. CHANDLER
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TRANSACTION LEDGER
San Rafael Reporting | Account #11046|10/01/2025 Through 12/31/2025| Transaction
Type
Settlement
Date CUSIP Quantity Security Description Price Acq/DispYield Amount Interest Pur/Sold Total Amount Gain/Loss

ACQUISITIONS
Purchase 10/15/2025 90LAIF$00 596,612.61
Local Agency
Investment Fund State
Pool

1.000 4.15% (596,612.61) 0.00 (596,612.61) 0.00
Purchase 12/31/2025 90LAIF$00 20,000,000.00
Local Agency
Investment Fund State
Pool

1.000 3.98% (20,000,000.00) 0.00 (20,000,000.00) 0.00
Total Purchase 20,596,612.61 (20,596,612.61) 0.00 (20,596,612.61) 0.00 TOTAL
ACQUISITIONS 20,596,612.61 (20,596,612.61) 0.00 (20,596,612.61) 0.00

DISPOSITIONS
Sale 10/14/2025 90LAIF$00 (8,000,000.00)
Local Agency
Investment Fund State
Pool

1.000 4.16% 8,000,000.00 0.00 8,000,000.00 0.00
Sale 11/21/2025 90LAIF$00 (4,000,000.00)
Local Agency
Investment Fund State
Pool

1.000 4.09% 4,000,000.00 0.00 4,000,000.00 0.00
Total Sale (12,000,000.00) 12,000,000.00 0.00 12,000,000.00 0.00 TOTAL
DISPOSITIONS (12,000,000.00) 12,000,000.00 0.00 12,000,000.00 0.00 45 , ,, .. CHANDLER
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IMPORTANT DISCLOSURES
2025 Chandler Asset Management, Inc, An Independent Registered Investment Adviser.

Information contained herein is confidential. Prices are provided by ICE Data Services Inc (“IDS”), an independent pricing source. In the event IDS does not provide a price or if the price provided is not reflective of fair market value, Chandler will obtain pricing from an alternative approved third party pricing source in accordance with our written valuation policy and procedures. Our valuation procedures are also disclosed in Item 5 of our Form ADV Part 2A.

Performance results are presented gross-of-advisory fees and represent the client’s Total Return. The deduction of advisory fees lowers performance results. These results include the reinvestment of dividends and other earnings. Past performance may not be indicative of future results. Therefore, clients should not assume that future performance of any specific investment or investment strategy will be profitable or equal to past performance levels. All investment strategies have the potential for profit or loss. Economic factors, market conditions or changes in investment strategies, contributions or withdrawals may materially alter the performance and results of your portfolio.

Index returns assume reinvestment of all distributions. Historical performance results for investment indexes generally do not reflect the deduction of transaction and/or custodial charges or the deduction of an investment management fee, the incurrence of which would have the effect of decreasing historical performance results. It is not possible to invest directly in an index.

Source ICE Data Indices, LLC (“ICE”), used with permission. ICE permits use of the ICE indices and related data on an “asis” basis; ICE, its affiliates and their respective third party suppliers disclaim any and all warranties and representations, express and/or implied, including any warranties of merchantability or fitness for a particular purpose or use, including the indices, index data and any data included in, related to, or derived therefrom. Neither ICE data, its affiliates or their respective third party providers guarantee the quality, adequacy, accuracy, timeliness or completeness of the indices or the index data or any component thereof, and the indices and index data and all components thereof are provided on an “as is” basis and licensee’s use it at licensee’s own risk. ICE data, its affiliates and their respective third party do not sponsor, endorse, or recommend chandler asset management, or any of its products or services.

This report is provided for informational purposes only and should not be construed as a specific investment or legal advice. The information contained herein was obtained from sources believed to be reliable as of the date of publication, but may become outdated or superseded at any time without notice. Any opinions or views expressed are based on current market conditions and are subject to change. This report may contain forecasts and forward-looking statements which are inherently limited and should not be relied upon as indicator of future results. Past performance is not indicative of future results. This report is not intended to constitute an offer, solicitation, recommendation or advice regarding any securities or investment strategy and should not be regarded by recipients as a substitute for the exercise of their own judgment.

Fixed income investments are subject to interest, credit and market risk. Interest rate risk: the value of fixed income investments will decline as interest rates rise. Credit risk: the possibility that the borrower may not be able to repay interest and principal. Low rated bonds generally have to pay higher interest rates to attract investors willing to take on greater risk. Market risk: the bond market in general could decline due to economic conditions, especially during periods of rising interest rates.

Ratings information have been provided by Moody’s, S&P and Fitch through data feeds we believe to be reliable as of the date of this statement, however we cannot guarantee its accuracy.

Security level ratings for U.S. Agency issued mortgage-backed securities (“MBS”) reflect the issuer rating because the securities themselves are not rated. The issuing U.S. Agency guarantees the full and timely payment of both principal and interest. 46 , ,, .. CHANDLER
" '·· ASSET MANAGEMENT

BENCHMARK DISCLOSURES
Benchmark Disclosure
ICE BofA 1-3 Yr US Treasury & Agency
Index
The ICE BofA 1-3 Year US Treasury & Agency Index tracks the performance of US dollar denominated US Treasury and nonsubordinated US agency debt issued in the US domestic market. Qualifying securities must have an investment grade rating (based on an average of Moody’s, S&P and Fitch). Qualifying securities must have at least one year remaining term to final maturity and less than three years remaining term to final maturity, at least 18 months to maturity at time of issuance, a fixed coupon schedule, and a minimum amount outstanding of $1 billion for sovereigns and $250 million for agencies. 47 , ,, .. CHANDLER
" '·· ASSET MANAGEMENT
____________________________________________________________________________________

FOR CITY CLERK ONLY
Council Meeting: _______________________
Disposition: ___________________________
Agenda Item No: 2.f
Meeting Date: March 2, 2026

SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Library and Recreation
Prepared by: Daniel Avalos,
Assistant Library and Recreation Director
City Manager Approval: ______________
TOPIC: PICKLEWEED LIBRARY FURNITURE PURCHASE
SUBJECT: RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A PURCHASE

ORDER WITH KBM HOGUE FOR THE PURCHASE OF FURNITURE FOR
THE PICKLEWEED LIBRARY IN AN AMOUNT NOT TO EXCEED $121,879 RECOMMENDATION:

Staff recommends that the City Council adopt a resolution authorizing the City Manager to execute a purchase order with KBM Hogue for the purchase of furniture for the Pickleweed Library in an amount not to exceed $121,879.

BACKGROUND:

The Pickleweed Library is located at 50 Canal Street and forms part of the Albert J. Boro Community Center in the Canal neighborhood. In 2022, the City of San Rafael secured a $1,000,000 Building Forward Grant from the State Library Foundation to renovate the Pickleweed Library. The project will expand public space, enhance accessibility, and improve safety. To meet the grant’s 100% match requirement, the City is using memorial funds dedicated to improving library facilities.

Community demand for modern, spacious libraries has been highlighted in multiple studies and analyses, including the 2019 Library Facilities Planning Study, which identified the Pickleweed Library as an opportunity for increasing library space for the community. Construction on the project started in October 2025, and the Pickleweed Library is scheduled to re-open in Summer 2026.

To enhance the renovation project and improve the usability of the Pickleweed Library, the City intends to purchase furniture for the new children’s room, main reading room, and staff office.

ANALYSIS:

To purchase the furniture, the City is proposing to utilize an existing purchasing agreement maintained by other public agencies. San Rafael Municipal Code Section 2.55.100(E) allows for supplies and equipment to be purchased through purchasing agreements that were competitively bid and maintained by other public agencies. KBM Houge is the authorized dealer for the selected product lines, which have a California State Leveraged Procurement Agreement through the California Multiple Award Schedule program as well as an existing contract with the City of Charlotte, NC for the City of San Rafael to SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
“piggyback” on, utilizing an established price index for the selected furniture. Staff recommends that direct purchase be permitted, as described in section 2.55.100(E) of the San Rafael Municipal Code.

The bid response provided by KBM Hogue, Attachment 2, includes the pricing established under the purchase agreements with the State of California and the City of Charlotte, NC.

FISCAL IMPACT:

The furniture purchase would result in an expenditure not to exceed $121,879 and would be funded from the Measure D (Fund 215) equipment, supplies, and materials budget. Sufficient appropriations to cover this purchase are included in the Library’s approved FY 2025- 26 budget (21562100-62601).

OPTIONS:

The City Council has the following options to consider in this matter:

1. Adopt the resolution.

2. Adopt the resolution with modifications.

3. Do not adopt the resolution.

RECOMMENDED ACTION:

ATTACHMENTS:

1. Resolution

2. KBM Hogue Bid Response
RESOLUTION NO.

RESOLUTION OF THE SAN RAFAEL CITY COUNCIL AUTHORIZING THE CITY MANAGER

TO EXECUTE A PURCHASE ORDER WITH KBM HOGUE FOR THE PURCHASE OF FURNITURE FOR THE PICKLEWEED LIBRARY IN AN AMOUNT NOT TO EXCEED $121,879 WHEREAS, in 2022, the City secured a $1,000,000 Building Forward grant from the State Library Foundation and met the 100% match requirement by using memorial funds for renovations at the Pickleweed Library; and
WHEREAS, the Pickleweed Library renovation project addresses the need for modern and spacious libraries as highlighted in multiple studies and analysis; and WHEREAS, construction on the Pickleweed Library renovation project began in October 2025 and is expected to be completed in Summer 2026; and WHEREAS, the City wishes to purchase new furniture to enhance and support the broader Pickleweed Library renovation project; and
WHEREAS, KBM Hogue is the authorized dealer for the selected product lines which have a California State Leveraged Procurement Agreement through the California Multiple Award Schedule program as well as an existing contract with the City of Charlotte, NC, which are eligible for use by local government agencies; and
WHEREAS, the San Rafael Municipal Code Section 2.55.100(E) allows for supplies and equipment to be purchased through purchasing agreements that were competitively bid and maintained by other public agencies; and
WHEREAS, sufficient funding for the purchase of furniture was included in the FY 2025- 26 Measure D equipment, supplies, and materials budget (21562100-62601).

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Rafael hereby finds the foregoing recitals true and correct and authorizes the City Manager to execute a purchase order with KBM Hogue for the purchase of furniture for the Pickleweed Library in an amount not to exceed $121,879.

I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of San Rafael, held on Monday, the 2nd day of March 2026, by the following vote, to wit:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

Lindsay Lara, City Clerk
Product Code Description Qty Unit Cost Ext Cost Totals
AA1 Geiger Crosshatch Chair 4 2,446.25 $ 9,785.00 $ AB Sandler Wudi 9.2 Coffee Table 2 991.80 $ 1,983.60 $ AC Sandler Wudi 9.4 Coffee Table 1 1,662.98 $ 1,662.98 $ AD Naughtone Viv Wood Chair 3 1,256.04 $ 3,768.12 $ AE Andreu World Closed Table 1 10,900.00 $ 10,900.00 $ AF Custom Shelving 1 11,585.00 $ 11,585.00 $ C
A Geiger Reframe Chair 2 2,513.94 $ 5,027.88 $
CB
Andreu World Olivia Stool - Large 1 470.00 $ 470.00 $
CC Sandler Varya 1.6 PP Chair 7 440.33 $ 3,082.31 $
CD
Andreu World Triada Flip Top Table 2 1,116.24 $ 2,232.48 $ CF Naughtone Truffle Pouf - (1) 24", (2) 18" 3 1,861.92 $ 5,585.76 $ SA Sit On It Ozmo Light Task Chair 2 367.60 $ 735.20 $
SB Herman Miller Aeron Chair 2 1,397.00 $ 2,794.00 $ SC-SG Office to include 2 Height Adjustable Desks, 2 Mobile Pedestals, Fixed Counter Height Desk, Lower Cabinet with Drawers, Tackable Panels, Continuous Overhead Shelf with Pivoting Doors & Open Shelves 1 16,000.00 $ 16,000.00 $ $ 75,612.33
Freight / Tariff Surcharge
Shipping and Handling 1 7,400.00 $ 7,400.00 $
$ 7,400.00
Services
Professional Services to include specifications and onsite management (hours) 60 110.00 $ 6,600.00 $ Labor to receive, deliver and install during normal business hours 1 16,634.71 $ 16,634.71 $ $ 23,234.71
Subtotal $ 106,247.04
Tax (9.25%) $ 9,827.85
Contingency $ 5,803.74
Total Budgetary Estimate $ 121,878.64
Pickleweed Library Pricing
____________________________________________________________________________________

FOR CITY CLERK ONLY
Council Meeting: _______________________
Disposition: ___________________________
Agenda Item No: 2.g
Meeting Date: March 2, 2026

SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Police Department
Prepared by: Teresa Komoda, Senior
Management Analyst II
David Spiller, Police Chief
City Manager Approval: ______________
TOPIC: 2025 POLICE ADVISORY AND ACCOUNTABILITY COMMITTEE ANNUAL REPORT SUBJECT: ACCEPT THE 2025 POLICE ADVISORY AND ACCOUNTABILITY COMMITTEE

ANNUAL REPORT
RECOMMENDATION:

Staff recommends that the City Council accept the 2025 PAAC Annual Report.

BACKGROUND:

On June 5, 2023, the San Rafael City Council approved Resolution No. 15225, establishing the Police Advisory and Accountability Committee (PAAC, or Committee). The Committee's main purpose is to provide insights that enhance public transparency and accountability within the SRPD. It aims to increase community involvement in recommending policies, practices, and procedures related to policing, including community relations, hiring practices, and training standards.

The Draft 2025 Annual Report was presented to the PAAC at the November 19, 2025, meeting. The Committee provided comments during the meeting. Staff considered these comments and made edits to the draft to include:
• The creation of an appendix that includes a matrix of the PAAC's recommendations, as well as the status of the recommendation and staff responses.
• Staff responses were moved from the section titled “Committee Recommendations” to the Appendix.
• Information regarding the purpose and content of each agenda topic was added to the “Committee Recommendations” section.
• The addition of 2025 complaint data.

On January 21, 2026, the Committee reviewed the final draft of the 2025 Annual Report, which was subsequently accepted through a motion.

ANALYSIS:

Pursuant to Section 1.3 of the PAAC Bylaws, the Committee serves in an advisory capacity to the City Council, City Manager, and Police Department. Its duties include acting as a sounding board for community concerns, making policy and procedural recommendations, requesting and reviewing operational data (as permitted by law), conducting community outreach, and producing an annual public report summarizing its work. The Committee is also charged with fostering effective communication and SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
collaboration with SRPD and advising on matters intended to improve safety, trust, transparency, accountability, workforce diversity, and cultural competency.

The 2025 Annual Report, provided in Attachment 1, details the PAAC's activities. It outlines the work plans developed, the training topics addressed, the presentations delivered, and the recommendations made by the Committee. This report is submitted to the City Council in accordance with the Committee’s advisory responsibilities. It offers the City Council and the community a comprehensive overview of the Committee’s work, recommendations, outreach efforts, and engagement activities throughout the year.

The report underscores the Committee’s ongoing commitment to transparency, accountability, and fostering community trust.

Committee Recommendations
In 2025, the Committee issued 32 recommendations across a broad range of topics, including traffic safety, immigration law, Racial Identity and Profiling Act (RIPA) data and analysis, military equipment, police culture, human trafficking, transparency, and Committee governance.

Of the 32 recommendations:
• 19 have been completed.
• 3 were completed upon acceptance of the Annual Report at the January 21, 2026, PAAC meeting. • 9 remain pending or under consideration.
• 1 recommendation is not supported by staff.

Month Topic Summary of Pending
Recommendation Status / Next Steps
January
AB 43
Traffic
Safety
Conduct additional speed studies
and evaluate speed limit changes
on additional corridors (Phase 2).

Pending as part of the Phase 2
study; results to be presented to
PAAC before City Council
consideration.

January
AB 43
Traffic
Safety
Conduct a speed survey and
targeted outreach in the Canal
neighborhood.

Pending as part of the Phase 2
study and outreach efforts.

May RIPA
Adopt performance metrics to
monitor progress on RIPA-related
strategies.

Under consideration; aligns with
the development of an equity
dashboard.

May RIPA Establish an annual RIPA equity
assessment.

Under consideration; staff
supports collaborative
development of a public-facing
equity dashboard.

June Human
Trafficking
Allocate funding for additional
investigators dedicated to human
trafficking cases.

Under consideration; subject to
staffing, budget, and resource
availability.

SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
Month Topic Summary of Pending
Recommendation Status / Next Steps
August Police
Culture
Provide additional information
specific to SRPD organizational
culture.

Pending; identified as a priority
topic in the 2026 Workplan.

October Police
Culture
Conduct an annual employee
engagement survey to assess
organizational culture.

Under consideration; staff
exploring options consistent with
City policy and confidentiality
standards.

October Police
Culture
Expand community outreach and
return the topic as a 2026 Workplan
priority.

Pending inclusion in future 2026
presentations and outreach
planning.

November
RIPA
Working
Group
Review and analyze Working Group
findings and recommendations. Under analysis by SRPD.

PAAC Recommendations Pending or Under Consideration
In summary, the remaining PAAC recommendations that are pending or under consideration largely relate to longer-term policy evaluation, data development, resource allocation, and community engagement. These items are being advanced through existing planning processes, including Phase 2 traffic studies, development of equity and performance metrics, budget and staffing assessments, and inclusion of priority topics in the Committee’s 2026 Workplan. Staff will continue to collaborate with the Committee and provide updates as these items progress.

PAAC Recommendation Not Supported by Staff
One recommendation adopted by the Committee that is not supported by staff is the proposal to implement a one-year pilot program eliminating vehicle equipment violations or mechanical enforcement stops, which, to some, are referred to as pretext traffic stops. While staff acknowledge and respect the Committee’s interest in advancing equity and strengthening community trust, SRPD determined that broadly categorizing administrative or equipment-related stops as pretextual does not fully reflect the range of legitimate enforcement actions required to maintain roadway and public safety. Proactive traffic enforcement, including equipment and safety-related stops, plays an important role in preventing collisions, addressing hazardous driving conditions, and addressing community concerns about crime and traffic safety. For these reasons, staff does not support the implementation of this recommendation as proposed, while remaining committed to continuing to evaluate enforcement practices through data analysis, policy review, and ongoing engagement with the Committee.

Policy Considerations
The PAAC’s recommendations and the corresponding staff responses were evaluated in the context of existing City policies, SRPD policies, labor agreements, City Ordinances, and applicable state and federal law. Where recommendations were supported or partially supported, staff assessed operational feasibility, resource availability, and alignment with the City Council’s Strategic Plan and public safety objectives. The implementation of any recommendation is subject to legal requirements governing law enforcement operations, public records, confidentiality protections, labor relations, and due process.

SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 4
City Council acceptance of the 2025 PAAC Annual Report aligns with the goals of the City’s FY 2025- 2028 Strategic Plan, including Objective E.1.4 “Identify and implement strategies to foster more community involvement to increase trust between law enforcement and the community.” Staff respectfully recommends that the City Council accept the PAAC 2025 Annual Report. Acceptance acknowledges receipt of the Committee’s work and recommendations and allows staff and the Committee to continue advancing ongoing and future efforts consistent with City policy and Council direction.

COMMUNITY OUTREACH:

A draft Annual Report was presented to the PAAC as part of the November 19, 2025, meeting packet.

The final draft of the Annual Report was presented to the PAAC on January 21, 2026.

FISCAL IMPACT:

There is no fiscal impact associated with the acceptance of the 2025 PAAC Annual Report.

OPTIONS:

The City Council has the following options to consider on this matter:

1. Accept the 2025 PAAC Annual Report.

2. Direct staff to return with more information.

3. Take no action.

RECOMMENDED ACTION:

Staff recommends that the City Council accept the 2025 PAAC Annual Report.

ATTACHMENTS:

1. 2025 PAAC Annual Report
2025 Annual Report

Table of Contents
EXECUTIVE SUMMARY ......................................................... 1 STRUCTURE ........................................................................... 1 COMMITTEE MEETINGS ........................................................ 2 COMMITTEE WORK ............................................................... 2 COMMITTEE WORK PLAN ......................................................... 2 PRESENTATIONS AND SPEAKERS .............................................. 4 COMMITTEE RECOMMENDATIONS .............................................. 5 WORKING GROUPS ............................................................... 15 COMPLAINT DATA ................................................................. 18 TRAINING, DEVELOPMENT, AND CONFERENCES.............. 22 ORAL BOARD PARTICIPATION................................................. 23 ACKNOWLEDGMENTS AND FUTURE GOALS..................... 24 APPENDIX ........................................................................... A1 APPENDIX- STAFF RESPONSES TO PAAC RECOMMENDATIONS... A1 1 EXECUTIVE SUMMARY
The Police Advisory and Accountability Committee (“PAAC” or “Committee”) is pleased to present the 2025 Annual Report for the City of San Rafael. Established on June 5, 2023, through the adoption of Resolution No. 15225 by the San Rafael City Council, the PAAC aims to foster trust, enhance transparency, and improve accountability within the San Rafael Police Department (SRPD).

The second annual report emphasizes the PAAC’s ongoing commitment to encouraging meaningful dialogue between the community and police regarding practices and policies.

Building on the foundation established in the initial report, this document highlights the progress made over the past year, key achievements, and ongoing initiatives designed to improve trust, transparency, and accountability.

The PAAC recognizes the crucial role of collaboration between the SRPD and the community it serves. The Committee’s efforts are grounded in the belief that transparent and accountable policing is vital for building public trust and ensuring a safe and equitable environment for all residents and businesses.

This report outlines the Committee’s goals and objectives, summarizes significant initiatives and community engagement activities, presents recommendations to the City Council, and offers a forward-looking perspective on the priorities the Committee intends to pursue in the upcoming year.

STRUCTURE
Committee members must be residents of the City of San Rafael and pledge their commitment to impartiality, objectivity, and fairness. The PAAC aims to ensure that its membership is inclusive and representative of the community's diverse backgrounds.

This includes but is not limited to considerations of race, ethnicity, age, gender identity, sexual orientation, economic status, and various communities of interest.

To be eligible for membership, individuals must be at least 18 years old, except for one designated seat reserved for a youth member aged 17 to 26. Importantly, applicants are not required to possess specialized knowledge or skills to serve on the Committee. The current Committee comprises the following members:

Name Term Expiration
Paula Kamena 10/2027
Darlin Ruiz 10/2027
Daryoush Davidi 10/2027
Mydung Nguyen 10/2027
Marilyn Alvarez – Youth Member 10/20251
1 Member Alvarez ended her term at the end of October 2025, and Member Rodas was appointed in October 2025.
2 Kennedy Rodas – Youth Member 10/20291
Fatai Tokolahi 10/20292
Daniel Alm 10/20293
Salamah Locks – Alternate 10/2027
Karla Valdez - Alternate 10/2027

COMMITTEE MEETINGS
The PAAC held ten meetings in 2025, including a Special Meeting on January 11, 2025, to develop the annual workplan. Regular Committee meetings take place in the City Council chambers located at 1400 Fifth Ave, San Rafael, CA 94901, and are broadcast live online. Archived videos and materials from these meetings can also be accessed online at the following URL: https://www.cityofsanrafael.org/paac-meetings/.

During regular meetings, the Committee conducts business as a whole body and invites public comments in an open forum where ideas, concerns, and input are exchanged.

Public feedback is highly encouraged and may also be submitted electronically in advance of the meeting. Post-meeting video recordings and meeting minutes are also made available on the Committee website for full transparency.

COMMITTEE WORK
During the December 4, 2024, meeting, the Committee elected Fatai Tokolahi as Chair and Daryoush Davidi as Vice Chair for 2025. At the November 20, 2025, meeting, the Committee selected Daryoush Davidi as the Chair and Darlin Ruiz as the Vice Chair for 2026.

COMMITTEE WORK PLAN
In 2025, the Committee created its annual workplan during a special meeting held on January 11, 2025. The topics suggested by Committee members were prioritized based on majority votes. The workplan acts as a strategic guide for the Committee's discussions and initiatives. It includes key training sessions and significant discussions aimed at developing recommendations to enhance community relationships by promoting transparency and improving SRPD practices.

The 2025 workplan was developed by the Police Advisory and Accountability Committee (PAAC) members to help fulfill their mission. The plan provides guidance to the San Rafael City Council on issues related to the SRPD, including training, hiring practices, and accountability efforts.

The table below reflects the topics discussed at the January 11, 2025, Special Meeting, along with the number of Committee members interested in each subject. 2 Member Tokolahi was selected for a second term from 2025-2029. 3 Member Alm was selected for a second term from 2025-2029. 3 Topic PAAC Members Interested in Topic
Youth and Policing 8
Police Culture 7
Prostitution/Human-Trafficking 6
Transparency 6
ICE/Immigration 6
Homelessness 5
AB481 4
RIPA 4
Traffic Safety 3
Collective bargaining 2
Police Academy 2
Pretext Stops 2
Theft and Burglary 2
Technology/Drones 1
Language Interpretation 1
Press Release Timelines 1
Use of Force 1
Bylaws 1
Complaint Data 1
Tie Breaking 2nd Round Vote
RIPA 5
Police Wellness 3
4 PRESENTATIONS AND SPEAKERS
The PAAC hosted a series of presentations designed to deepen community engagement and enhance understanding of policing practices. This series featured a diverse group of speakers—including legal experts, city employees, police department representatives, subject-matter specialists, and community advocates—who addressed key issues in public safety, policing practices, and accountability.

The table below reflects the 2025 schedule of topics and presenters as a result of the work plan created by the Committee. It highlights the Committee’s primary achievements, focus areas, and ongoing initiatives throughout the year. Together, these efforts demonstrate the Committee’s continued progress in promoting transparency, strengthening community trust, and fostering continuous improvement within the SRPD’s operations and practices.

Month Agenda Items Presenters
January
2024 Annual Report PAAC Staff Liaisons
Downtown Speed Limits,
Assembly Bill 43 (AB 43)
Jimmy Jessup, Parametrix
Eugelyn Lopez, Junior Engineer
Joanna Kwok, Asst. Public Works
Director
February U.S. Customs and Immigration
California Values Act (SB 54) Roy Leon, Capt. SRPD
March
Racial Identity and Profiling
Act
(RIPA) AB 953
David Swing, Former RIPA Advisory
Board Member
Kyle Williams, RIPA Analyst, Marin
County
PAAC Staff Liaisons
April AB481 Military Equipment Scott Eberle, Lt. SRPD
May
RIPA Tammy Edmonson, MVFREE
Homelessness
Daniel Cooperman, Community
Services Director
Lynn Murphy, Mental Health Outreach
Liaison
June Human Trafficking Chris Duncan, Sgt. SRPD
August Police Culture
Beth Dansie, Public Safety Family
Counseling Group
Mike Mathis, San Rafael Police
Association
PAAC Staff Liaisons
September Meeting Canceled
October Police Culture PAAC Staff Liaisons
5 Month Agenda Items Presenters
RIPA - Work Group Update
PAAC Staff Liaisons
PAAC Work Group Members: Davidi,
Kamena, Tokolahi,
November
Transparency
Francine Kerridge, Police Oversight
Director, City of Long Beach
Mark Wilson, Burke, Williams, and
Sorensen, LLP
Chair and Vice Chair
Selections
PAAC Staff Liaisons
2026 Meeting Schedule PAAC Staff Liaisons
2025 Annual Report PAAC Staff Liaisons

COMMITTEE RECOMMENDATIONS
The Committee’s proposed topics and recommendations were developed within the scope of its advisory authority and are aligned with the purpose and responsibilities outlined in the PAAC Bylaws4, including enhancing transparency and accountability, fostering collaboration between the San Rafael Police Department and the community, and maintaining ongoing community outreach and engagement.

This section offers a consolidated overview of the topics presented and the related recommendations, requests, and motions made throughout the Committee’s 2025 meetings. For full transparency and public access to the official record, each meeting date heading includes a hyperlink to the corresponding meeting recording. For a detailed or verbatim account of any discussion, members of the public are encouraged to review the full recording, which serves as the authoritative record of the proceedings pursuant to the Brown Act and applicable public records requirements.

Throughout the year, the Committee developed recommendations for the City Council’s consideration, informed by guest speaker presentations, training sessions, data review, and Committee discussion. Recommendations were submitted either individually by members or collectively through motions adopted by vote. The following section summarizes the recommendations presented for City Council review. A table containing each of the Committee’s recommendations, as well as the status of the recommendation and additional comments from staff, is provided in the appendix to this report. 4 Police Advisory & Accountability Committee Bylaws - San Rafael 6 January 15, 2025, Meeting
The following formal motions were made during this meeting, with the listed recommendations:
2024 PAAC Annual Report
Purpose: Section 1.3 of the Committee Bylaws states that the PAAC is responsible for producing an annual public report that outlines the Committee's work throughout the year.

This report is to be presented to the City Council to ensure community awareness.

Recommendation 1: Member Kamena moved to accept the 2024 PAAC Annual Report with a change in verbiage on page 10 of the Annual Report from the term “recommendation” to “topic” under the Youth and Policing item, along with amending the introductory language under the Committee Recommendations section to reflect that the recommendations were diverse amongst Committee members. Member Ruiz seconded the motion.

AYES:         MEMBERS:  Alm, Alvarez, Davidi, Kamena, Nguyen, Ruiz, Tokolahi
NOES:    MEMBERS:  None
ABSENT: MEMBERS:  None
Status 1: Completed. The 2024 PAAC Annual Report was formally presented to the City Council on February 18, 2025. Former Chair Kamena, in collaboration with the PAAC Staff Liaisons, delivered the presentation.

Downtown Speed Limits (AB 43)
Purpose: Assembly Bill 43 (AB 43) expands the authority of local governments to lower speed limits on roads, including state highways, in business and residential areas and other stretches identified as “safety corridors.” The City’s Public Works Department presented the first phase of proposed speed limit changes in downtown San Rafael. The Committee’s review of AB 43 and related traffic policies focuses on transparency, policy understanding, and advisory recommendations to the City Council.

Following the presentation, no formal motion was made by the Committee; however, several comments and requests were noted in response.

Recommendation 1: Members Alvarez, Nguyen, Ruiz, and Valdez asked for other areas of the City to be studied and mentioned areas surrounding schools.

Status 1: Completed. Phase 1 of the project was presented to the City Council by the Public Works Department for consideration on February 18, 2025. In Phase 2 of the study, the City is evaluating other roadways in San Rafael that would be appropriate and follow the same review and City Council approval process for reduced speed limits described above. Initial Phase 2 results were presented to the Bicycle and Pedestrian Advisory 7 Committee on December 3, 2025, and will be presented to the Police Advisory and Accountability Committee in early 2026 prior to presentation to City Council.

Recommendation 2: Member Alm requested that Traffic Safety be included as a discussion topic, which he raised at the special meeting. He further stated that it is a priority when he speaks with community members.

Status 2: Completed. The PAAC identifies its priority topics for the year through a collaborative, consensus-based process. The 2026 Work Plan was discussed at the study session on January 10, 2026. The topics of Traffic and Traffic Safety were identified as priority topics for the Committee in 2026.

Recommendation 3: Member Alm requested that the results of the Speed Creep be provided, for a traffic study to be conducted to include Second and Third Street, increase traffic enforcement on Second and Third Street, and reduce the speed limit on Miracle Mile from 35 to 30 mph.

Status 3: Completed/Pending. The request for increased traffic enforcement was forwarded to the SRPD Traffic and Patrol Divisions. The Traffic Unit is fully staffed, and enforcement has been increased. The remaining items are not under the purview of SRPD; therefore, they are referred to Public Works for consideration. Please refer to the response in Recommendation 1, which details Phase 2 of the study.

Recommendation 4: Member Ruiz requested that all outreach materials for AB 43 be translated into Spanish, requested a speed survey, and requested outreach in the Canal neighborhood.

Status 4: Completed/Pending. The Public Works Department has a dedicated webpage for Assembly Bill 43 (AB43). This page includes an option to translate all materials and information. You can access this information at: https://www.cityofsanrafael.org/traffic6/assembly-bill-ab-43-strategy-faq/. The remaining portion of this recommendation is pending in Phase 2 of the study. Please refer to the response in Recommendation 1 for a detailed timeline.

February 19, 2025, Meeting
U.S. Customs and Immigration
Purpose: Review of departmental policies and public-facing practices related to immigration status and community trust. This topic aligns with the Committee’s purpose of improving trust and transparency.

No formal motion was made during this meeting; however, Committee members shared the following recommendations.

Recommendation 1: Members Ruiz and Valdez recommended that SRPD provide outreach materials, such as an FAQ, in both hard copy and online formats to address misinformation and share information with the community. 8 Status 1: Completed. This information, along with a detailed FAQ, is published in English, Spanish, and Vietnamese online at SRPD.org, and the information was emailed to all PAAC members in April 2025.

Recommendation 2: Alternate Member Locks requested that “Red Cards” be provided.

Status 2: Completed. The link to the “Red Cards” was included in the outreach materials published in April 2025. The City also purchased “Red Cards” for distribution at City Hall and other City facilities.

Recommendation 3: Members Alvarez and Ruiz requested outreach efforts and materials for youth through the schools, so students can share them with their families at home.

Status 3: Completed. Outreach materials and efforts were shared with the San Rafael City Schools District partners.

March 19, 2025, Meeting
Public Comment Duration
Purpose: During the February 19, 2025, meeting, Alternate Member Locks requested that the public comment time limit be included on the agenda for a future meeting. Staff presented this item for discussion at the March 19, 2025, meeting.

Recommendation 1: Member Alm made a motion to maintain the public comment duration period at two minutes. Member Ruiz seconded the motion.

AYES:       MEMBERS:  Alm, Kamena, Nguyen, Ruiz, Tokolahi, Valdez NOES:    MEMBERS:  Davidi
ABSENT: MEMBERS:  Alvarez
Status 1: Completed. The Committee voted to maintain the two-minute public comment period.

Racial Identity and Profiling Act (RIPA)
Purpose: The Racial and Identity Profiling Act (RIPA) was enacted in 2015 through Assembly Bill 953, aiming to address and eliminate racial and identity profiling in California’s law enforcement practices. This legislation mandates all law enforcement agencies collect and report detailed data on all vehicle and pedestrian stops, including the perceived race, perceived ethnicity, perceived gender, and age of individuals stopped, as well as the reasons and outcomes of these encounters.

No formal motion was made after the RIPA presentation at the March meeting; however, the Committee members provided the following comments and recommendations.

Recommendation 1: Members Ruiz and Locks requested that a report be produced that identifies mechanical violations.
9 Status 1: Completed; staff provided this material at the May 21, 2025, meeting.

Recommendation 2: Members Alm and Locks requested to invite MVFREE to return at a future meeting and provide a presentation on RIPA.

Status 2: Completed. MVFREE was invited and returned at the May 21, 2025, meeting.

Recommendation 3: Member Ruiz inquired about the most common violations and reasons for stops of Latinx drivers.

Status 3: Completed; staff provided this material at the May 21, 2025, meeting.

Recommendation 4: Member Alm requested that the discussion on the topic of RIPA be continued to a future meeting.

Status 4: Completed. RIPA was agendized at the May 21, 2025, meeting, where staff presented additional data as requested, and MVFREE provided a presentation on RIPA.

April 16, 2025, Meeting
Military Equipment (AB 481)
Purpose: The Committee’s review of AB 481 focuses on understanding equipment types, authorized uses, reporting requirements, and transparency measures. The Committee does not direct deployment, access operational details, or review specific incidents involving equipment use. Review supports transparency by examining annual AB 481 reports and ensuring information is accessible to the public, consistent with legal disclosure requirements.

Recommendation 1: The following formal motion was made during this meeting:

Member Kamena moved that the PAAC unanimously support and recommend the Drone as a First Responder (DFR) program to the City Council. Member Davidi seconded the motion.

AYES:  MEMBERS:  Alm, Alvarez, Davidi, Kamena, Ruiz, Tokolahi, Valdez NOES: MEMBERS:  None
ABSENT: MEMBERS:  Nguyen
Status 1: Completed. The San Rafael Police Department presented its Annual AB 481 Report, as required by statute, during the City Council meeting on June 2, 2025. The report included a request for the acquisition of new equipment to support the implementation of the Drone as a First Responder (DFR) program. Following the presentation, the City Council approved the contract and associated purchases. The DFR program has since entered the implementation and training phases, marking a significant step toward expanding the Department’s technology-driven public safety initiatives. 10 May 21, 2025, Meeting
Racial Identity and Profiling Act (RIPA)
Purpose: At its March 19, 2025, meeting, the PAAC received a staff report and presentation on RIPA. During the March 19, 2025, meeting, several Committee members requested additional data and information related to traffic citations and mechanical violations. Additionally, Committee members requested that representatives from Mill Valley Free (MVFREE) return to provide a presentation on their RIPA report.

The following formal motions were made during this meeting, with the listed recommendations:

Recommendation 1: Member Kamena moved to recommend that SRPD adopt a Bias by Proxy policy. Member Alm seconded the motion.

AYES:  MEMBERS:  Alm, Alvarez, Kamena, Nguyen, Ruiz, Tokolahi, Valdez NOES: MEMBERS:  None
ABSENT: MEMBERS:  Davidi
Status 1: Completed. SRPD has adopted a Bias by Proxy Policy.

Recommendation 2: Member Alvarez moved to recommend SRPD adopt MVFREE’s recommendation #2- “Adopt a one-year pilot program eliminating pre-text stops.” Member Ruiz seconded the motion.

AYES:  MEMBERS:  Alm, Alvarez, Nguyen, Ruiz, Tokolahi, Valdez NOES: MEMBERS:  Kamena
ABSENT:MEMBERS:  Davidi
Status 2: The Department does not support implementing this recommendation. Please refer to the Appendix for staff’s response to this recommendation.

Recommendation 3: Member Alm moved to recommend SRPD adopt MVFREE’s recommendation #3- “Use a performance metric to monitor the progress on recommended RIPA strategies.” Member Kamena seconded the motion.

AYES:  MEMBERS:  Alm, Alvarez, Kamena, Nguyen, Ruiz, Tokolahi, Valdez NOES: MEMBERS:  None
ABSENT: MEMBERS:  Davidi
Status 3: Pending. This recommendation is under consideration.

Recommendation 4: Member Alm moved to recommend SRPD adopt MVFREE’s recommendation #4- “Establish an annual RIPA equity assessment.” Member Kamena seconded the motion.
11 AYES:  MEMBERS:  Alm, Alvarez, Kamena, Nguyen, Ruiz, Tokolahi, Valdez NOES: MEMBERS:  None
ABSENT: MEMBERS:  Davidi
Status 4: Pending. This recommendation is under consideration.

Homelessness
Purpose: At its annual workplan, the Committee identified homelessness as a priority issue, specifically requesting a follow-up update to further examine the City’s ongoing efforts, progress, and areas for continued improvement in addressing this complex challenge.

No formal motion was made following this presentation.

June 18, 2025, Meeting
Human Trafficking
Purpose: The staff presentation provided an overview of the current landscape of human trafficking, highlighting key trends, challenges, and the efforts being undertaken at the local and national levels. It also outlined the roles and responsibilities of SRPD in identifying, preventing, and responding to trafficking cases, with a focus on interagency collaboration, victim support, and policy development. The goal of this report was to provide the PAAC with the knowledge and tools necessary to contribute meaningfully to anti-trafficking initiatives, ensure compliance with relevant laws and protocols, and foster a culture of vigilance, compassion, and accountability.

The following formal motions were made during this meeting, with the listed recommendations:

Recommendation 1: Member Davidi moved to recommend that the City allocate funding to SRPD to staff additional investigators dedicated to Human Trafficking investigations.

Member Kamena seconded the motion.

AYES: MEMBERS:  Alm, Alvarez, Davidi, Kamena, Nguyen, Ruiz, Tokolahi, NOES: MEMBERS:  None
ABSENT: MEMBERS:  None
Status 1: Pending. This recommendation is under consideration.

Recommendation 2: Members Alm, Alvarez, and Valdez requested that staff provide additional statistics on interactions, arrests, and calls for service related to human trafficking.
12 Status 2: Completed. Staff provided the requested information at the August 20, 2025, meeting.

Recommendation 3: Member Kamena recommended that the topic of digital platforms used for grooming potential human trafficking victims be included as a discussion item in the 2026 Workplan.

Status 3: Completed. The PAAC discussed the 2026 Workplan at a study session on January 10, 2026. Human Trafficking was identified as a priority topic for the Committee in 2026.

During this meeting, Chair Tokolahi announced the formation of the RIPA Working Group.

August 20, 2025, Meeting
Police Culture
Purpose: The staff report provided an overview and analysis of the culture of policing and the SRPD's current organizational culture.

No formal motions were made during this meeting.

Recommendation 1: Member Alvarez commented that she wanted more information specific to the culture of SRPD.

Status 1: Pending. The PAAC discussed the 2026 Work Plan at a study session on January 10, 2026. Police Culture was identified as a priority topic for the Committee in 2026.

October 15, 2025, Meeting
Police Culture
Purpose: This topic was previously discussed at the August 20, 2025, meeting. Staff sought additional feedback on the August 20 staff report and presentations on police culture.

In response to the Police Culture presentation in August. The following recommendations were made by Committee members:

Recommendation 1: Member Alm recommended that SRPD conduct an Annual Employee Engagement survey to measure culture.

Status 1: Pending. This recommendation is under consideration.

Recommendation 2: Member Alm recommended more communication and outreach with the community to better understand their interests and priorities related to this topic and to bring this topic back for the 2026 Workplan.

Recommendation 3: Alternate Member Locks made several recommendations and comments. She expressed her desire to coordinate a guest presentation on this topic in 13 2026. Member Locks referenced a Stanford professor who was a guest speaker and with whom she spoke during the NACOLE Regional Meeting in August. She further noted that while the presentation on Police Culture focused on wellness, she is looking for a presentation that more specifically addresses cultural issues, the efforts being made to build trust, and strategies to reduce lawlessness, mistreatment, and crime.

Recommendation 4: Members Kamena and Tokolahi noted that if this topic is to be included in the 2026 Workplan, additional efforts should be made to solicit feedback from the community to better understand their perspectives and specific requests related to the issue.

Status 2, 3, and 4: Pending; The PAAC discussed the 2026 Workplan at a study session on January 10, 2026. The Committee identified Police Culture as a priority topic.

Recommendations 2-4 are pending inclusion into a presentation at a future PAAC meeting in 2026.

The RIPA Working Group presented their work and findings at this meeting. That information can be found starting on page 16 of this document.

November 19, 2025, Meeting
Transparency
Purpose: The report and presentations provided a comprehensive overview of the department’s ongoing transparency efforts, highlighting key trends, existing challenges, and strategic initiatives to strengthen accountability and openness. It also provided the legal context regarding the disclosure of information to the public.

No formal motion was made following this presentation.

Chair and Vice-Chair Selections
Purpose: According to the City of San Rafael’s Rules and Procedures for Boards, Commissions, and Committees (BCCs), the PAAC is responsible for appointing one (1) representative as Board Chair and one (1) representative as Vice-Chair.

Recommendation 1: Member Kamena moved to have Vice Chair Davidi serve as Chair, and Member Alm serve as Vice Chair for the 2026 term. There was not a second on the motion, and Member Kamena withdrew the motion.

Member Kamena moved to select Vice-Chair Davidi as the Chair for 2026. Member Alm seconded the motion.

AYES: MEMBERS:  Alm, Davidi, Kamena, Nguyen, Rodas, Ruiz, Tokolahi, NOES: MEMBERS:  None
ABSENT: MEMBERS:  None
Status 1: Completed. Member Davidi will serve as Chair in 2026. 14 Recommendation 2: Member Kamena moved to select Member Ruiz as the Vice-Chair for 2026. Member Alm seconded the motion.

AYES: MEMBERS: Alm, Davidi, Kamena, Nguyen, Rodas, Ruiz, Tokolahi, NOES: MEMBERS:  None
ABSENT: MEMBERS:  None
Status 2: Completed. Member Ruiz will serve as Vice Chair in 2026. 2026 PAAC Meeting Schedule
Purpose: Per the Committee Bylaws, the PAAC must adopt an annual meeting schedule.

Recommendation 1: Member Kamena moved to defer the item to the January 10, 2026, Workplan Study Session. Member Alm seconded the motion.

AYES: MEMBERS: Alm, Davidi, Kamena, Nguyen, Rodas, Ruiz, Tokolahi, NOES: MEMBERS:  None
ABSENT: MEMBERS:  None
Status 1: Completed. The 2026 meeting schedule was discussed during the Workplan Study Session on January 10, 2026. The Committee adopted the following meeting schedule:

Date Time Location
Saturday, January 10, 2026 * 9:00 a.m. City Council Chambers Wednesday, January 21, 2026 6:00 p.m. City Council Chambers Wednesday, March 18, 2026 6:00 p.m. TBD
Wednesday, April 15, 2026 6:00 p.m. City Council Chambers Wednesday, May 20, 2026 6:00 p.m. City Council Chambers Wednesday, June 17, 2026 6:00 p.m. City Council Chambers Wednesday, August 19, 2026 6:00 p.m. City Council Chambers Wednesday, September 16, 2026 6:00 p.m. City Council Chambers Wednesday, October 21, 2026 6:00 p.m. City Council Chambers Wednesday, November 18, 2026 6:00 p.m. City Council Chambers The Committee unanimously adopted the 2026 meeting schedule with the exception of a February meeting date, due to conflicts with religious observances. An alternate February meeting date will be selected during the regular PAAC meeting on January 21, 2026. 2025 Annual Report
Purpose: Section 1.3 of the Committee Bylaws states that the PAAC is responsible for producing an annual public report that outlines the Committee's work throughout the year.

This report is to be presented to the City Council to ensure community awareness. 15 The DRAFT 2025 Annual Report was presented to the PAAC for comments and review.

Recommendation 1: Member Alm asked for less weight in the report to be allocated to the Working Group subsection and wanted to exclude the SRPD response from the report or move it to an appendix section.

Recommendation 2: Member Kamena stated she did not want to exclude the Working Group subsection of the report.

Recommendation 3: Alternate Member Locks shared that she felt the Working Group subsection was out of proportion to the report.

Status 1, 2, and 3: Pending. A revised draft 2025 Annual Report will be presented at the January 21, 2026, PAAC meeting.

WORKING GROUPS
In 2025, the PAAC established two working groups, one focused on the topic of Youth and Policing and the other focused on the topic of the Racial Identity and Profiling Act (RIPA). The Youth and Policing Working group included Member Alm and Youth Member Alvarez. The RIPA working group included Chair Tokolahi, Vice Chair Davidi, and Member Kamena.

Youth and Policing
The topic of Youth and Policing was presented at the September 18, 2024, PAAC meeting. Following the presentation and discussion, several members of the Committee recommended dedicating additional time to this subject and revisiting it in future meetings.

As a result, Youth and Policing was selected as a priority topic during the January 11, 2025, Workplan Special Meeting.

At the March 19, 2025, meeting, the formation of the Youth and Policing Working Group was announced. Chair Tokolahi shared that Members Alm and Youth Member Alvarez were selected to attend youth listening sessions on this topic, coordinated in partnership with Youth Transforming Justice, to observe and provide feedback to the PAAC.

Member Alm provided the following progress report on behalf of the working group:

On May 14, 2025, Members Alvarez and Alm met with the Marin County Youth Commission to hold a roundtable discussion about youth experiences with police officers in the community.

A variety of perspectives were shared, highlighting both positive and negative interactions with school resource officers. Some youth described these officers as intimidating, both on campus and in the community. In contrast, others felt that having a visible police presence on school grounds could improve their sense of safety. Several participants noted that providing more opportunities to engage with officers at community events would help build more positive and trusting relationships.

Member Alm is working with Youth Transforming Justice to create a joint study that focuses on youth perspectives regarding policing in San Rafael. The study began on 16 November 11, 2025, with participation from 36 youth during the session. Additional progress reports from this working group will be available in 2026.

Youth Member Alvarez’s term concluded in October 2025. Subsequently, Kennedy Rodas was appointed as the new youth member of the PAAC in November of 2025, with the expectation that they would continue the initiatives begun by the outgoing youth member.

RIPA
A RIPA working group was initiated by Chair Tokolahi at the request of Member Kamena following the May 21, 2025, PAAC meeting in response to Committee discussions regarding racial disparities in traffic stops and the motion to explore a pilot program addressing “pretext stops.” Member Kamena requested the formation of a working group due to concerns that the approved motion lacked clarity and had further questions about the data presented. While there was general agreement on the importance of examining the data, there were differing perspectives on how administrative, or equipment violations should be categorized and whether all such stops should be considered “pretextual.” Chair Tokolahi announced the formation of the RIPA working group at the June 18, 2025, PAAC meeting. The working group met on three occasions: July 28, September 4, and October 9, 2025. The RIPA working group conducted a thorough review to determine what the implications and/or unintended consequence of implementing the policy.

The working group met, with staff support, to answer outstanding questions, and conduct research to identify factors contributing to disparities in stop data.

The RIPA working group requested that staff gather more information and provide context to clarify these processes, ensuring that future recommendations consider both legal and operational factors.

1. Agency Collaboration – This working group meeting was an information exchange with Mill Valley Police Department Chief Navarro to gain insights into the approaches of neighboring agencies. Mill Valley PD does not have a policy to ban pre-text stops.

2. Data Review and Analysis – The working group analyzed traffic stop and DUI data from the SRPD for 2025, reviewed the 2024 RIPA report, and the data provided by MVFREE to identify patterns, trends, and potential areas of disparity.

3. Comparative Research – The working group reviewed the Pennsylvania State Police Traffic Stop Study, focusing on traffic stop data to better understand benchmarking practices and the application of census data for demographic comparisons.

4. The working group asked the following questions to explore the operational, legal, and community impacts of implementing the new policies.. • What is the role of officer discretion in determining when and how traffic stops are conducted?
• What are frequently cited administrative and mechanical violations, and whether these correlate with safety outcomes?
17 • What are the accident and DUI statistics, and how might these be affected by changes to enforcement practices.
• What are the implementation and results of similar policies in other jurisdictions, including lessons learned?
• What is the relationship between discretionary enforcement, racial disparities, and public perception of fairness?
The working group was concerned that eliminating traffic stops could complicate officers' duties. Key points included:
• Community members are encouraged to petition members of the state legislature for changes in law enforcement.
• Concerns were raised about mailing citations for unregistered vehicles, particularly regarding accuracy and the likelihood of recipients ignoring them. • Racial and economic factors may affect vehicle registration, and it was suggested that community organizations explore financial assistance for registration fees.

During the October 15, 2025, PAAC meeting, the working group presented their research and shared with the Committee that after doing a deeper dive on this policy, they changed their minds and no longer believed it was a policy that they could support recommending to the City Council. Committee members asked questions, and Member Alm made several data requests of staff. There was discussion amongst the Committee. Some members did not agree with the working group. There was no consensus to change the policy recommendation to the City Council to ban pre-text stops, however the working group had a dissenting opinion, and those three members do not support recommending this policy to the City Council. No formal action, or vote, was taken at the meeting by the PAAC to modify the Committee’s recommendation to ban pre-text stops, which was voted on at the May 21, 2025 Committee meeting.

In response to the recommendations made at the May 21, 2025, PAAC meeting, the RIPA Working Group provided the following findings:

Committee Recommendation 1: SRPD adopt a Bias by Proxy policy.

RIPA Working Group Finding: The working group was pleased to report that SRPD has implemented this recommendation, and a Bias by Proxy5 policy is now in place.

Committee Recommendation 2: Adopt a one-year pilot program eliminating pretext stops.

RIPA Working Group Finding: The working group found through their research that banning pretext stops can increase crime by removing a proactive tool that helps officers deter criminal activity, identify repeat offenders, and interrupt illegal behavior before more serious crimes occur, reducing visible enforcement, 5 Bias by Proxy Policy
18 weakening deterrence, and limiting lawful opportunities to seize illegal weapons, drugs, or stolen property While they acknowledged the importance of addressing disparities in traffic stop outcomes, they believed that removal could compromise community public safety. The group emphasized the need to balance equitable policing with the responsibility of SRPD to conduct effective crime prevention in their mission to protect and serve the community.

Committee Recommendation 3: Use a performance metric to monitor the progress on recommended RIPA strategies.

RIPA Working Group Finding: The working group recommends ongoing evaluation of traffic stop data to identify disparities and areas for improvement, instead of a pretext stop elimination policy. They support collaboration with SRPD to enhance officer training on bias awareness and community engagement. These efforts aim to promote equitable policing while maintaining effective enforcement for crime reduction and roadway safety.

Committee Recommendation 4: Establish an annual RIPA equity assessment.

RIPA Working Group Finding: The working group supports the recommendation and proposes a new group to collaborate with staff on creating an equity dashboard. After the October meeting, Staff Liaisons asked Committee members if they were interested in joining the Equity Dashboard working group through the Chair.

COMPLAINT DATA
The SRPD takes all complaints about the services provided by the Department and the behavior of its members very seriously. The Department accepts and addresses all complaints of misconduct in accordance with its policies, as well as applicable federal, state, and local laws, municipal and county regulations, and any relevant collective bargaining agreements. Additionally, it is the policy of the SRPD to ensure that the community can report misconduct without fear of reprisal or retaliation.

Personnel complaints include any allegation of misconduct or improper job performance that, if true, would constitute a violation of department policy or of federal, state, or local law, policy, or rule. Personnel complaints may be generated internally or by the public.

Inquiries about conduct or performance that, if true, would not violate department policy or federal, state, or local law, policy, or rule may be handled informally by a supervisor and shall not be considered a personnel complaint. Such inquiries generally include clarification regarding policy, procedures, or the response to specific incidents by the SRPD.

Personnel complaints are classified in one of the following categories:

Informal - A matter in which the Shift Supervisor is satisfied that appropriate action has been taken by a supervisor of rank greater than the accused member.

Formal - A matter in which a supervisor determines that further action is warranted. 19 Incomplete - A matter in which the complaining party either refuses to cooperate or becomes unavailable after diligent follow-up investigation.

Personnel complaints are classified with one of the following dispositions:

Unfounded - When the investigation discloses that the alleged acts did not occur or did not involve department members. Complaints that are determined to be frivolous will fall within the classification of unfounded.

Exonerated - When the investigation discloses that the alleged act occurred but that the act was justified, lawful, and/or proper.

Not sustained - When the investigation discloses that there is insufficient evidence to sustain the complaint or fully exonerate the member.

Sustained6 - When the investigation discloses sufficient evidence to establish that the act occurred and that it constituted misconduct.

Inquiry- A matter about conduct or performance that, if true, would not violate department policy or federal, state, or local law, policy or rule may be handled informally by a supervisor and shall not be considered a personnel complaint.

IA- Indicates a complaint that was initiated internally and stands for Internal Affairs. 2024 Complaint Report
The PAAC received both quarterly and annual reports from SRPD Staff Liaison Lieutenant Scott Eberle. At the meeting on January 15, 2025, the Committee was presented with the annual complaint data for 2024. Lieutenant Eberle reported the following complaint data for 2024:
• 33 Complaints
• 23 Exonerated
• 6 Unfounded
• 2 Sustained
• 2 Pending
• 1 Complaint was for bias
• 1 Complaint was for the use of force
Neither the complaint regarding bias nor the use of force was sustained, and no additional information is subject to public disclosure under §832.7 of the Penal Code. Annual complaint data is published on the SRPD Transparency webpage. 6 Sustained findings subject to public disclosure under §832.7 of the Penal Code are published on the SRPD Transparency webpage at: https://www.srpd.org/transparency. 20 The Committee requested more frequent complaint reports from staff; as a result, quarterly complaint reports were provided to the PAAC throughout 2025.

First Quarter 2025 Complaint Data
During the April 16, 2025, meeting, Lieutenant Eberle discussed the first quarter complaints for 2025. A total of three complaints were received. Upon investigation, all complaints were determined to be unfounded. No additional information related to these complaints is subject to public disclosure under California Penal Code §832.7, which protects the confidentiality of peace officer personnel records and related investigative materials not specifically authorized for release under state law. Only records that meet the disclosure requirements outlined in Senate Bill 1421 and Senate Bill 16, such as incidents involving the use of deadly force, sustained findings of dishonesty, sexual misconduct, or discrimination, may be released to the public.

Second Quarter 2025 Complaint Data
During the August 20, 2025, meeting, Lieutenant Eberle provided the second quarter complaint data. Nine complaints were received during the second quarter, eight of which were cleared with a disposition of exonerated, and one complaint was cleared with a disposition of unfounded. No additional information related to these complaints is subject to public disclosure under California Penal Code §832.7, which protects the confidentiality of peace officer personnel records and related investigative materials not specifically authorized for release under state law. Only records that meet the disclosure requirements outlined in Senate Bill 1421 and Senate Bill 16, such as incidents involving the use of deadly force, sustained findings of dishonesty, sexual misconduct, or discrimination, may be released to the public.

Third Quarter 2025 Data
During the October 15, 2025, meeting, Lieutenant Eberle presented the third quarter complaint data. He reported that, year to date, the Department has received fifteen complaints, with one complaint currently under investigation. Of the complaints that have been completed, none have resulted in a sustained finding. No additional information related to these complaints is subject to public disclosure under California Penal Code §832.7, which protects the confidentiality of peace officer personnel records and related investigative materials not specifically authorized for release under state law. Only records that meet the disclosure requirements outlined in Senate Bill 1421 and Senate Bill 16, such as incidents involving the use of deadly force, sustained findings of dishonesty, sexual misconduct, or discrimination, may be released to the public. 2025 Complaint Report
The following table outlines all complaints received by the SRPD in 2025, along with the investigative disposition or current status.
21 Tracking
# Alleged Violation Status
25-01 Procedures Exonerated
25-02 Conduct Not Sustained
25-03 Conduct Exonerated
25-04 Procedures Exonerated
25-05 Procedures Exonerated
25-06 Procedures Exonerated
25-07 Procedures Exonerated
25-08 Procedures Exonerated
25-09 Conduct Exonerated
25-10 Procedures Exonerated
25-11 Conduct Not Sustained
25-12 Procedures Exonerated
25-13 Procedures Unfounded
25-14 Procedures Exonerated
25-15 Procedures Unfounded
25-16 Procedures Exonerated
25-17 Conduct Not Sustained
25-18 Procedures Exonerated
25-19 Procedures Unfounded
25-20 Procedures Unfounded
25-21 Conduct Unfounded
25-22 Procedures Exonerated
25-23 Use of Force Exonerated
25-24 Procedures Exonerated
25-25 Procedures Exonerated
25-26 Procedures Exonerated
25-27 Procedures Unfounded
22 Tracking
# Alleged Violation Status
25-28
IA-01 Conduct Sustained
25-29
IA-02 Procedures Pending
25-30
IA-03 Procedures Pending
Summary of 2025 Cases
• 30 complaints
• 18 Exonerated
• 6 Unfounded
• 3 Not Sustained
• 1 Sustained
• 2 Pending
• 1 Complaint was for the use of force

TRAINING, DEVELOPMENT, AND CONFERENCES
In 2024, the Committee and staff discussed the possibility of attending an upcoming National Association for Civilian Oversight of Law Enforcement (NACOLE) conference.

While no formal decision about NACOLE membership was made in 2025, a Regional NACOLE meeting occurred in August 2025 in San Francisco. Two Committee members and one staff member attended this two-day meeting.

Member Ruiz participated in the SRPD Community Academy. The San Rafael Police Department offers two Academy sessions during the year; one of the two academies is taught in Spanish. Member Ruiz participated in the Spanish Community Academy.

Academy classes are held on Wednesday evenings from 6:00 p.m. to 9:00 p.m. The Academy is designed to foster an increased understanding of police operations, enhance awareness of the Police Department’s roles, capabilities, and limitations, and develop realistic expectations of Department responses. Additionally, it aims to bridge the gap between the community and the Police Department by building trust, respect, and a sense of cooperation. The program provides a forum for meaningful police-citizen exchange and dialogue.

The Community Police Academy provides community members with an inside look at local law enforcement. During academy training, students are introduced to a wide range of topics. The academy course is designed to provide residents with an overview of the Police Department’s function and operational procedures. During the Academy, students have an opportunity to ride in a marked patrol car and ride on the patrol boat. 23 Academy classes are taught by civilian and sworn police personnel of the San Rafael Police Department. Participants meet the Chief of Police and many members of the Department.

ORAL BOARD PARTICIPATION
The SRPD has made significant improvements to its hiring practices by including a member of the PAAC on the Oral Board Panel for SRPD recruitments for both sworn and non-sworn vacancies. PAAC members have participated in six different Oral Board Panels for the positions of Police Officer, Police Recruit, Records Specialist, and Police Dispatcher. Additionally, committee members took part in two promotional panels for internal sworn staff members. This change demonstrates the department's commitment to enhancing community involvement, transparency, and accountability in the selection of its officers. By inviting a PAAC member to participate, the department ensures that diverse perspectives are incorporated into the hiring process, fostering a stronger connection between the police force and the community it serves.

The Oral Board process is a critical component of the initial hiring phase. Candidates undergo a structured interview in which a panel, now including a PAAC representative, assesses their qualifications, communication skills, problem-solving abilities, and suitability for the role of a police officer or cadet. This evaluation is designed to determine how well applicants align with the department’s values and its mission of communityoriented policing. The inclusion of a PAAC member enhances the objectivity and thoroughness of this process, ensuring that successful candidates not only possess the necessary skills but also reflect the values of integrity, service, and community partnership.

Ride Along Participation
Committee members participated in ride-alongs with officers throughout the year. Each member completed at least one ride-along, during which they observed patrol procedures and community interactions firsthand. These experiences provided valuable insights into the day-to-day operations of the SRPD and helped members better understand the challenges and complexities of maintaining public safety. By engaging directly with officers, committee members were able to see the practical application of the department's policies and the significance of community-oriented policing. This experience also allowed them to build relationships with law enforcement personnel, helping to bridge the gap between the police and the communities they serve. Their involvement in these activities highlights the committee's commitment to transparency, accountability, and collaborative community engagement.

Community Events
Throughout the year, Committee members also engage in various community events, meetings, and discussions. Committee members share their outreach efforts during the Committee Reports portion of each PAAC meeting. Below is a partial list of events attended in 2025.
24 National Night Out Canal Community Fair Porchfest
West End Traffic Safety
Meeting
1st Baptist Church Black
History Month Celebration
Sun Valley Neighborhood
Association Meeting
Canal Community Fair Human Trafficking
Awareness Forum
San Rafael City Schools
Board Meeting
25th Anniversary
Celebration of the
Jeannette Prandi Center
County Community Land
Trust Initiative Meeting
City Council Meetings
Marin County Sheriff
Civilian Oversight
Commission Meeting
West End Neighborhood
Association Annual Picnic
Nuestro Futura

ACKNOWLEDGMENTS AND FUTURE GOALS
The 2025 Annual Report emphasizes the PAAC's ongoing commitment to building trust, transparency, and collaboration between the San Rafael community and its Police Department. This report details the Committee's successes in creating comprehensive work plans, organizing engaging training sessions, and developing actionable recommendations. Each of these efforts aims to enhance community relations and ensure that policing practices align with the values and needs of the community we serve.

Throughout 2025, the PAAC advanced meaningful initiatives to promote accountability and deepen community understanding of public safety practices. Through collaborative discussions, presentations, and focused research, the Committee has made significant strides toward enhancing transparency and building a stronger foundation of mutual trust.

The PAAC is committed to evolving policing in San Rafael with community partnership.

We urge residents, business owners, and organizations to stay engaged in this dialogue to help create a safer, more inclusive, and equitable city. Collaboration and commitment will drive meaningful progress and ensure our Police Department reflects the community.

The PAAC appreciates the ongoing partnership of the San Rafael community, City leadership, and SRPD staff. In January 2026, the Committee will hold a special workshop to develop its annual work plan and set priorities for the coming year.

APPENDIX

APPENDIX- STAFF RESPONSES TO PAAC RECOMMENDATIONS
This appendix provides formal staff responses to the recommendations made by the Police Advisory and Accountability Committee (“PAAC” or “Committee”). Each recommendation is presented alongside a detailed staff response intended to offer context, clarify operational considerations, and outline any actions taken or planned. The information is presented in a table format so readers can see the month the item was presented, the agenda topics discussed, PAAC’s recommendations, the status of the recommendation, and the formal staff response.

The purpose of this appendix is to ensure transparency, document the collaborative work between the PAAC, the City, and the San Rafael Police Department, and provide the community with a clear record of how recommendations were evaluated. Responses may include:
• operational or legal constraints.
• implementation steps already underway or completed.
• alternative approaches recommended by staff; or
• explanations when a recommendation cannot be implemented as originally proposed.

All responses reflect the best available information at the time of publication and are aligned with Department policies, City procedures, and applicable state and federal laws.

A 2
Month Agenda
Topics PAAC Recommendations Status Updates Staff Updates & Responses January
2024 Annual
Report
Recommendation 1: Member Kamena
moved to accept the 2024 PAAC
Annual Report with a change in
verbiage on page 10 of the Annual
Report from the term “recommendation”
to “topic” under the Youth and Policing
item, along with amending the
introductory language under the
Committee Recommendations section
to reflect that the recommendations
were diverse amongst Committee
members. Member Ruiz seconded the
motion.   Motion passed 7-0.

Completed.

The 2024 PAAC Annual Report was
formally presented to the City Council on
February 18, 2025. Former Chair Kamena,
in collaboration with the PAAC Staff
Liaisons, delivered the presentation.

Downtown
Speed Limits,
Assembly Bill
43 (AB 43)
Recommendation 1: Members Alvarez,
Nguyen, Ruiz, and Valdez asked for
other areas of the City to be studied and
mentioned areas surrounding schools.

Completed.

Phase 1 of the project was presented to
the City Council by the Public Works
Department for consideration on February
18, 2025. In Phase 2 of the study, the City
is evaluating other roadways in San Rafael
that would be appropriate and follow the
same review and City Council approval
process for reduced speed limits described
above. Initial Phase 2 results were
presented to the Bicycle and Pedestrian
Advisory Committee on December 3,
2025, and will be presented to the Police
Advisory and Accountability Committee in
early 2026 prior to presentation to City
Council.

Recommendation 2: Member Alm
requested that Traffic Safety be
included as a discussion topic, which he
raised at the special meeting. He further
stated that it is a priority when he
speaks with community members.

Completed.

The PAAC identifies its priority topics for
the year through a collaborative,
consensus-based process. The 2026
Work Plan was discussed at the study
session on January 10, 2026. The topics of
Traffic and Traffic Safety were identified as
priority topics for the Committee in 2026.

A3
Month Agenda
Topics PAAC Recommendations Status Updates Staff Updates & Responses Recommendation 3: Member Alm
requested that the results of the Speed
Creep be provided, for a traffic study to
be conducted to include Second and
Third Street, increase traffic
enforcement on Second and Third
Street, and reduce the speed limit on
Miracle Mile from 35 to 30 mph.

Completed (Traffic Enforcement) Pending
(Additional Study).

Traffic safety and enforcement continue to
be key priorities for the SRPD. Throughout
2025, the Traffic Division focused on
rebuilding its staffing levels as resources
allowed. The division is currently staffed
with one Sergeant, one Corporal, and
three Officers, representing a significant
improvement from 2024, when it operated
with only one Sergeant and one Officer.

This increased staffing capacity allows for
a more consistent presence in traffic
enforcement, education, and collision
reduction efforts across the community.

The remaining portion of this
recommendation is pending in Phase 2 of
the study.

Recommendation 4: Member Ruiz
requested that all outreach materials for
AB 43 be translated into Spanish,
requested a speed survey, and
requested outreach in the Canal
neighborhood.

Completed (Translation)/Pending (Speed
Survey).

The Public Works Department has a
dedicated webpage for Assembly Bill 43
(AB43). This page includes an option to
translate all materials and information. You
can access this information at:
https://www.cityofsanrafael.org/traffic6/assembly-bill-ab-43-strategy-faq/. The remaining portion of this recommendation
is pending in Phase 2 of the study.

February
U.S. Customs
and
Immigration
California
Values Act
(SB 54)
Recommendation 1: Members Ruiz and
Valdez recommended that SRPD
provide outreach materials, such as an
FAQ, in both hard copy and online
formats to address misinformation and
share information with the community.

Completed.
https://www.srpd.org/transparency
The materials were produced and
distributed. SRPD supports efforts to
ensure that community members have
clear, accessible information about the law
and its implications.

Recommendation 2: Alternate Member
Locks requested that “Red Cards” be
provided.

Completed.

Recommendation 3: Members Alvarez
and Ruiz requested outreach efforts
and materials for youth through the
schools, so students can share them
with their families at home.

Completed.

A4
Month Agenda
Topics PAAC Recommendations Status Updates Staff Updates & Responses March
Racial Identity
and Profiling
Act (RIPA) AB
953
Recommendation 1: Members Ruiz and
Locks requested that a report be
produced that identifies mechanical
violations.

Completed.

This information was provided to the PAAC
at its May meeting. The Department is
committed to providing detailed reports
and statistical information whenever
possible.

Recommendation 2: Members Alm and
Locks requested to invite MVFREE to
return at a future meeting and provide a
presentation on RIPA.

Completed.

MVFREE presented at the May meeting.

The Department welcomes guest
presentations and values the opportunity
to engage with community members and
partner agencies while contributing to
community dialogue and learning.

Recommendation 3: Member Ruiz
inquired about the most common
violations and reasons for stops of
Latinx drivers.

Completed.

This information was provided to the PAAC
at its May meeting. The Department is
committed to providing detailed reports
and statistical information whenever
possible.

Recommendation 4: Member Alm
requested that the discussion on the
topic of RIPA be continued to a future
meeting.

Completed.

RIPA was placed on the May meeting
agenda. The Department continues to
provide detailed reports and thorough
statistical data whenever feasible.

Additionally, the Department encourages
guest presentations and appreciates
opportunities to connect with community
members and partner agencies.

A5
Month Agenda
Topics PAAC Recommendations Status Updates Staff Updates & Responses April
AB 481
Military
Equipment
Recommendation 1: Member Kamena
moved that the PAAC unanimously
support and recommend the Drone as a
First Responder (DFR) program to the
City Council. Member Davidi seconded
the motion. The motion passed 7-0.

Completed.

SRPD presented its Annual AB 481
Report, as required by statute, during the
City Council meeting on June 2, 2025. The
report included a request for the
acquisition of new equipment to support
the implementation of the Drone as a First
Responder (DFR) program. Following the
presentation, the City Council approved
the contract and associated purchases.

The DFR program has since entered the
implementation and training phases,
marking a significant step toward
expanding the Department’s technologydriven public safety initiatives. The San Rafael Police Department supports this
program, which also aligns with City
Council Strategic Plan Objective E.2.1,
Enhance community safety through
innovative programs that strengthen
neighborhood security and public safety,
and reduce emergency response times of
Police Priority 1 calls, and enhance
community safety and operational
efficiency.

May RIPA
Recommendation 1: Member Kamena
moved to recommend that SRPD adopt
a Bias by Proxy policy. Member Alm
seconded the motion. The motion
passed 7-0.

Completed.

The Department concurred with this
recommendation and implemented a new
policy to address Bias by Proxy. SRPD
Policy 401.1
A6
Month Agenda
Topics PAAC Recommendations Status Updates Staff Updates & Responses Recommendation 2: Member Alvarez
moved to recommend SRPD adopt
MVFREE’s recommendation #2- “Adopt
a one-year pilot program eliminating
pre-text stops.” Member Ruiz seconded
the motion. The motion passed 7-0.

The Department does not support
implementing this recommendation.

Categorizing all administrative or
equipment-related stops as “pretextual”
oversimplifies the range of legitimate
enforcement actions officers undertake.

Proactive enforcement efforts, including
specific types of traffic stops, are vital in
enhancing public safety and meeting
community expectations for decreasing
crime. Additionally, many of these
violations, such as those related to
equipment failures or vehicle safety, are
essential for maintaining roadway safety
for both drivers and pedestrians.

Recommendation 3: Member Alm
moved to recommend SRPD adopt
MVFREE’s recommendation #3- “Use a
performance metric to monitor the
progress on recommended RIPA
strategies.” Member Kamena seconded
the motion. The motion passed 7-0.

Pending.

This item is under consideration. SRPD is
supportive and acknowledges the positive
impact of performance measures. This
recommendation aligns with the
development of an equity dashboard as
outlined in recommendation #4.

Recommendation 4: Member Alm
moved to recommend SRPD adopt
MVFREE’s recommendation #4-
“Establish an annual RIPA equity
assessment.” Member Kamena
seconded the motion. The motion
passed 7-0.

Pending.

This item is under consideration. The
Department strongly encourages a
collaborative effort with Committee
members in creating a transparent equity
dashboard for public access. This initiative
will not only promote accountability but
also foster community trust and
engagement.

Homelessness No formal motion was made following this presentation.

June Human
Trafficking
Recommendation 1: Member Davidi
moved to recommend that the City
allocate funding to SRPD to staff
additional investigators dedicated to
Human Trafficking investigations.

Member Kamena seconded the motion.

The motion passed 7-0.

Pending.

This item is under consideration. The
Department welcomes additional staff and
resources to investigate and combat these
types of cases, which are often very
challenging.

A7
Month Agenda
Topics PAAC Recommendations Status Updates Staff Updates & Responses Recommendation 2: Members Alm,
Alvarez, and Valdez requested that
staff provide additional statistics on
interactions, arrests, and calls for
service related to human trafficking.

Completed.

Staff provided the requested information at
the August 20, 2025, meeting. SRPD is
dedicated to sharing clear, data-driven
reports and statistical information that
enhances public understanding and
support evidence-based community
partnerships.

Recommendation 3: Member Kamena
recommended that the topic of digital
platforms used for grooming potential
human trafficking victims be included as
a discussion item in the 2026 Workplan.

Completed.

The PAAC discussed the 2026 Workplan
at a study session on January 10, 2026.

Human Trafficking was identified as a
priority topic for the Committee in
2026.SRPD staff are pleased to facilitate
discussions on each topic by providing
relevant data, presentations, and subjectmatter expertise to support informed dialogue and constructive
recommendations.

August Police Culture
Recommendation 1: Member Alvarez
commented that she wanted more
information specific to the culture of
SRPD.

Pending.

The PAAC discussed the 2026 Work Plan
at a study session on January 10, 2026.

Police Culture was identified as a priority
topic for the Committee in 2026. Staff
encourages members to be specific and
intentional when providing feedback or
recommendations regarding desired
content, focus areas, and outcomes to
ensure that future discussions are
meaningful and productive.

September Meeting Canceled
October Police Culture
Recommendation 1: Member Alm
recommended that SRPD conduct an
Annual Employee Engagement survey
to measure culture.

Pending.

This recommendation is under
consideration. Staff appreciates the
recommendation to conduct an Annual
Employee Engagement Survey as a way to
assess and monitor organizational culture.

SRPD recognizes the value of measuring
employee perspectives to support a
healthy, transparent, and inclusive
workplace. The Department will explore
potential options for implementing a survey
process that aligns with existing City
policies, confidentiality standards, and
available resources.

A8
Month Agenda
Topics PAAC Recommendations Status Updates Staff Updates & Responses Recommendation 2: Member Alm
recommended more communication
and outreach with the community to
better understand their interests and
priorities related to this topic and to
bring this topic back for the 2026
Workplan.

Pending.

The PAAC discussed the 2026 Workplan
at a study session on January 10, 2026.

The Committee identified Police Culture as
a priority topic. Recommendations 2-4 are
pending inclusion into a presentation at a
future PAAC meeting in 2026. Staff
encourages members to be specific and
intentional when providing feedback or
recommendations regarding desired
content, focus areas, and outcomes to
ensure that future discussions are
meaningful and productive. Additionally,
the coordination of guest speakers or
presentations will require collaboration
with staff to ensure that all deadlines are
met in compliance with the Brown Act,
including the timely preparation and review
of staff reports, agenda materials, and
scheduling requirements.

Recommendation 3: Alternate Member
Locks made several recommendations
and comments. She expressed her
desire to coordinate a guest
presentation on this topic in 2026.

Member Locks referenced a Stanford
professor who was a guest speaker and
with whom she spoke during the
NACOLE Regional Meeting in August.

She further noted that while the
presentation on Police Culture focused
on wellness, she is looking for a
presentation that more specifically
addresses cultural issues, the efforts
being made to build trust, and strategies
to reduce lawlessness, mistreatment,
and crime.

Recommendation 4: Members Kamena
and Tokolahi noted that if this topic is to
be included in the 2026 Workplan,
additional efforts should be made to
solicit feedback from the community to
better understand their perspectives
and specific requests related to the
issue.

RIPA - Work
Group Update
Please refer to page 16 for the findings
of the PAAC Working Group. Pending.

The Police Department is analyzing the
RIPA Working Group’s recommendations.

November Transparency No formal motion was made following this presentation.

A9
Month Agenda
Topics PAAC Recommendations Status Updates Staff Updates & Responses Chair and Vice
Chair
Selections
Recommendation 1: Member Kamena
moved to have Vice Chair Davidi serve
as Chair, and Member Alm serve as
Vice Chair for the 2026 term. There was
not a second on the motion, and
Member Kamena withdrew the motion.

Member Kamena moved to select ViceChair Davidi as the Chair for 2026.

Member Alm seconded the motion. The
motion passed 7-0.

Completed. Member Davidi will serve as Chair in 2026.

Recommendation 2: Member Kamena
moved to select Member Ruiz as the
Vice-Chair for 2026. Member Alm
seconded the motion. The motion
passed 7-0.

Completed. Member Ruiz will serve as Vice Chair in
2026.
2026 Meeting
Schedule
Recommendation 1: Member Kamena
moved to defer the item to the January
10, 2026, Workplan Study Session.

Member Alm seconded the motion. The
motion passed 7-0.

Completed.

The 2026 meeting schedule was
discussed during the Workplan Study
Session on January 10, 2026. The
Committee unanimously adopted the 2026
meeting schedule with the exception of a
February meeting date, due to conflicts
with religious observances. An alternate
February meeting date will be selected
during the regular PAAC meeting on
January 21, 2026.
2025 Annual
Report

Recommendation 1: Member Alm
asked for less weight in the report to be
allocated to the Working Group
subsection and wanted to exclude the
SRPD response from the report or
move it to an appendix section.

Pending.

A revised draft 2025 Annual Report will be
presented at the January 21, 2026, PAAC
meeting.

Recommendation 2: Member Kamena
stated she did not want to exclude the
Working Group subsection of the
report.

Recommendation 3: Alternate Member
Locks shared that she felt the Working
Group subsection was out of proportion
to the report.
____________________________________________________________________________

FOR CITY CLERK ONLY
Council Meeting:

Disposition:

Agenda Item No: 2.h
Meeting Date: March 2, 2026

SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: Andrew Powell, Junior Engineer
April Miller, Public Works Director
City Manager Approval: __________
TOPIC: PICKLEWEED PARK ENHANCEMENT PROJECT NOTICE OF COMPLETION SUBJECT: ACCEPT COMPLETION OF THE PICKLEWEED PARK ENHANCEMENT PROJECT, CITY PROJECT NO. C661137610, AND AUTHORIZE THE CITY CLERK TO FILE THE

NOTICE OF COMPLETION
RECOMMENDATION:

Staff recommends that the City Council accept the completion of the Pickleweed Park Enhancement Project and authorize the City Clerk to file the Notice of Completion.

BACKGROUND:

The Pickleweed Park, located in the southeast part of the City of San Rafael, is one of the most used parks and community centers in San Rafael. While Pickleweed Park is closer in size to a city-wide park, it is used predominantly by the surrounding neighborhood and serves those within walking distance. The Canal neighborhood, which surrounds the park, gathers there for its social, educational, spiritual, and recreational needs.

The Pickleweed Park Enhancement Project (Project) has been a community priority for more than a decade, and the City has been developing funding strategies for this project since 2010. Throughout that time, the City has conducted numerous rounds of community outreach, helping planners refine the proposed enhancements based on community needs and interests. The Project adds several park amenities, including an all-weather turf field, basketball/sport court, playground structure for children under five, fitness equipment for adults, shaded seating, and a gazebo.

On February 22, 2022, the City Council approved the application to the Land and Water Conservation Fund (LWCF) for the Pickleweed Park Enhancement Project, which detailed a total funding request of $4,240,000 from LWCF, with a required City match of $4,240,000. In July 2022, California State Parks recommended the Pickleweed Park Enhancement Project to the National Park Service for the LWCF grant. On March 27, 2024, the City and State of California signed an agreement approving the City’s use of $4,240,000 in LWCF grant funds for this project.

On July 15, 2024, the City Council awarded the construction contract to Bauman Landscape and Construction, Inc., in the amount of $6,031,641.50, and approved a construction contingency of SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
$1,088,358.50, for a total of $7,120,000. Construction began on September 9, 2024, and the anticipated completion of outstanding items is by February 2026.

ANALYSIS:

Pursuant to Civil Code Section 8182, the City is required to record a Notice of Completion upon its acceptance of the improvements. This acceptance initiates a period during which project subcontractors may file Stop Notices seeking payment from the City of the funds owed to the Contractor for the project work.

Undisputed retention for items of work completed to date will be released pursuant to General Conditions Article 8.5 of the Contract. Outstanding items of work, including remaining punch list items and corrective concrete flatwork surrounding the toddler playground improvement, were completed in February 2026.

All outstanding work will be completed and accepted by the City before final payment, and the remaining undisputed retention will be released in accordance with the Contract.

FISCAL IMPACT:

The Pickleweed Park Enhancement Project was funded through appropriations within the Capital Improvement Fund (410) for the Pickleweed Park Enhancement Project. The total cost to complete this project is approximately $7,432,761, including project construction, design, environmental compliance, and construction management.

The remaining funds of $1,861,580 consist of unused construction contingency and remaining project budget, $1,317,496 of which are dedicated LWCF Grant funds and required City match, which shall be utilized exclusively for the Pickleweed Park Enhancement Restroom Project, City Project No.

C44F26P004 and an additional grant for acceptable park improvements. Of the remaining project funds, $544,084 shall be returned to the Capital Improvement Fund (410) balance.

In accordance with Project specifications, the City retained five percent of the full amount due on each progress payment to Bauman Landscape and Construction, Inc., resulting in a total construction retention of $294,481.78. The final payment and release of the undisputed retention will be made 35 days after the recordation of the Notice of Completion.

RECOMMENDED ACTION:

Staff recommends that the City Council accept the completion of the Pickleweed Park Enhancement Project and authorize the City Clerk to file the Notice of Completion.

ATTACHMENTS:

1. Notice of Completion
Pickleweed Park Enhancement Project 2022 Form NOTICE OF COMPLETION Project #C661137610 Page 1
Recording Requested By:

The City of San Rafael
When Recorded Mail To:

Lindsay Lara, City Clerk
1400 Fifth Avenue
San Rafael, CA 94901

EXEMPT FROM RECORDING FEES PER
GOVERNMENT CODE §27383
SPACE ABOVE THIS LINE IS FOR RECORDER’S USE

NOTICE OF COMPLETION
Civil Code §§ 8182, 8184, 9204, and 9208
NOTICE IS HEREBY GIVEN THAT:

1. The undersigned is the agent of the owner of the Project described below.

2. Owner’s full name is the City of San Rafael (“City”)

3. City’s address is 50 Canal St, San Rafael, CA 94901

4. The nature of City’s interest in the Project is:
_X_ Fee Ownership __ Lessee Other Public Right of Way Easement

5. Construction work on the Project performed on City’s behalf is generally described as follows: an all-weather turf field, basketball/sport court, playground structure for children under five fitness equipment for adults, shaded seating, concrete pathways, additional parking area, stormwater infrastructure, and a gazebo.

6. The name of the original Contractor for the Project is: Bauman Landscape and Construction, Inc., located at 2920 Lyon Street San Francisco, CA 94123.

7. The Project was accepted as complete on: February 17, 2026

8. The Project is located at: Pickleweed Park, 50 Canal St, San Rafael Verification: In signing this document, I, the undersigned, declare under penalty of perjury under the laws of the State of California that I have read this notice, and I know and understand the contents of this notice, and that the facts stated in this notice are true and correct. , City of San Rafael ________________________________
Date and Place Signature
April Miller, Director of Public Works
Name and Title

EXEMPT FROM NOTARY ACKNOWLEDGMENT REQUIREMENTS PER
GOVERNMENT CODE § 27287 AND CIVIL CODE § 9208
____________________________________________________________________________________

FOR CITY CLERK ONLY
Council Meeting:

Disposition: Resolution
Agenda Item No: 3.a
Meeting Date: March 2, 2026

SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: Grey Shankel Melgard, Senior Civil
Engineer
April Miller, Public Works Director
City Manager Approval: ______________
TOPIC: CANAL NEIGHBORHOOD ACTIVE TRANSPORTATION ENHANCEMENT PROJECT SUBJECT: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL FINDING

THAT THE CANAL NEIGHBORHOOD ACTIVE TRANSPORTATION ENHANCEMENT

PROJECT IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO PUBLIC RESOURCES CODE SECTION 21080.25(b)(1) AND SECTION 15301 OF THE STATE CEQA GUIDELINES; AND

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROVING

AND AUTHORIZING THE CITY MANAGER TO EXECUTE A PROGRAM

SUPPLEMENT AGREEMENT WITH CALTRANS TO RECEIVE STATE FUNDS RECOMMENDATION:

Staff recommends that the City Council adopt two resolutions:

1. Adopt a resolution finding that the Canal Neighborhood Active Transportation Enhancement Project is exempt from the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21080.25(b)(1) and Section 15301 of the State CEQA Guidelines; and

2. Adopt a resolution approving and authorizing the City Manager to execute a Program Supplement Agreement with the California Department of Transportation (Caltrans) for $630,000 in Active Transportation Program (ATP) funds for the Project.

BACKGROUND:

The Canal Neighborhood Active Transportation Enhancement Project (the “Project”) is in San Rafael’s Canal neighborhood, bounded by I-580, Highway 101, Bellam Boulevard, and the San Rafael Creek.

The freeways and Creek physically isolate this disadvantaged community. There is limited shopping, education, health services, and job opportunities within the neighborhood, and travel to other locations is constrained by poor bicycle and pedestrian connections.

The Project would support the complete design and construction of several pedestrian, lighting, bicycle, and transit enhancements in the public right-of-way and on City-owned property in the Canal neighborhood. Proposed pedestrian enhancements include curb ramp upgrades, sidewalk gap closures, corridor lighting improvements, and uncontrolled crosswalk enhancements on 19 streets and pathways in the public right-of-way and on City-owned property. Proposed lighting improvements are included in SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
the public right of way along Hoag Street, Harbor Street, Canal Street, Belvedere Street, Verdi Street, Larkspur Street, Novato Street, Fairfax Street, Sonoma Street, and along the City-owned portions of Pickleweed Park, the Bahia Vista Path, and the San Francisco Bay Trail/Jean & John Starkweather Shoreline Park. Proposed bicycle improvements would construct bicycle boulevard treatments in the public right-of-way along Canal Street and Harbor Street to enhance the neighborhood’s bicycle network and add secure bicycle parking at Pickleweed Park. Proposed transit improvements would add transit shelter enhancements at five high-ridership stops and a new transit stop on Kerner Boulevard in the public right of way. These enhancements would improve the mobility, equity, safety, and comfort of people walking, biking, and using transit in the Canal neighborhood. They would help residents reach key destinations, such as schools, parks, and shopping areas, both within and outside the community.

In January 2023, the Metropolitan Transportation Commission (MTC) adopted the Active Transportation Program (ATP) Cycle 6 program, which included the Project’s entire grant request for $4,123,000 as part of the ATP Cycle 6A.

In September 2024, the City Council adopted a resolution approving a Program Supplement Agreement with Caltrans to receive $158,000 in State ATP funds for the Project's preliminary engineering phase.

In March 2025, the City Council awarded a Professional Services Agreement (PSA) to BKF Engineers to provide professional services associated with the Project, including project management, public outreach, preliminary engineering, environmental compliance and permitting, right-of-way certification, plans, specifications, and estimates, and construction support services.

ANALYSIS:

Resolution finding the Project is exempt from CEQA.

Beginning in September 2025, the design team began developing environmental documentation for the State of California in compliance with the California Environmental Quality Act (CEQA). Following initial documentation of the Project, BKF Engineer’s environmental subconsultant, LSA Associates, prepared a memorandum detailing the Project’s Statutory Exemption under CEQA in accordance with Public Resources Code Section 21080.25 and the Project’s Categorical Exemption under CEQA in accordance with Article 19 of the State CEQA Guidelines. LSAs’ Memorandum in Support of a Statutory Exemption and Categorical Exemption for the Canal Active Transportation Enhancements Project, San Rafael, Marin County, California, is included as Attachment 3.

The City of San Rafael City Council maintains the authority to make the final decision on the Project design and implementation. There is an ongoing community conversation around the inclusion of lighting improvements along Starkweather Path as part of the proposed Project. City staff is working with residents to identify needs and areas of concern related to proposed improvements.

The proposed lighting along Starkweather Path has been included in the CEQA documentation as it represents the broadest environmental footprint for consideration. However, the Statutory Exemption and Categorical Exemption for the Project would remain valid with or without the inclusion of the proposed lighting improvements along Starkweather Path, as the Project would still properly qualify for an exemption under Public Resources Code Section 21080.25(b)(1) and State CEQA Guidelines Sections 15301 . A final decision on the inclusion of the proposed lighting along Starkweather Path has not been made by the City Council.

Additionally, the Project will require a San Francisco Bay Conservation and Development Commission (BCDC) permit as it includes work within the first 100 feet inland from the shoreline around the San Francisco Bay. City staff is also working with other environmental regulatory agencies, including the San Francisco Regional Water Quality Control Board, the California Department of Fish and Wildlife, and the U.S. Army Corps of Engineers, to delineate any additional environmental requirements for the Project.

SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
Resolution approving and authorizing the City Manager to execute a Program Supplement Agreement with Caltrans for the Project.

In order for the City to request funding from the ATP grant for the next phase of the Project, an approved CEQA document must be on file with Caltrans and the California Transportation Commission (CTC).

The deadline for the City to request and receive an approved allocation letter from Caltrans for the next phase of the Project is March 31, 2026.

If the City Council approves the resolution, City staff will submit a request for allocation for the Project's Plans, Specifications, and Estimate (PS&E) phase of work. The request will include the approved CEQA documentation for CTC consideration. If approved, the City will receive a letter from Caltrans confirming the allocation of $630,000 in State ATP funds for the PS&E phase of the Project. An executed Program Supplement Agreement is required to receive ATP funds. Future ATP grant fund allocations for the construction phase of the Project will occur following the completion of the PS&E phase.

Adoption of these resolutions aligns with the goals of the City’s FY 2025-2028 Strategic Plan, including Goal B.2 “Develop and maintain an integrated, multi-modal transportation network that serves all users effectively and safely.”
COMMUNITY OUTREACH:

The City has held several outreach events for the Project to gather community input on the proposed enhancements. These events included an in-person community meeting with Canal Alliance on January 14, 2026, a virtual community workshop on December 9, 2025, and an in-person/virtual community meeting on November 18, 2025. The Project also had a feedback form on the website for residents to submit comments about the Project that closed on February 6, 2026. Staff has compiled questions, comments, and requests from these events into documents available on the Project’s website:
https://www.cityofsanrafael.org/canal-neighborhood-active-transportation-enhancement-project/.

Recordings of and presentation slides from the December 9, 2025, and November 18, 2025, meetings are also available on the Project’s website. The Project’s website has a section of Frequently Asked Questions related to both the general Project and specifically the proposed lighting along Starkweather Path.

The Project also has a public survey to gather information on how residents currently use the Starkweather Path. The survey will remain open until March 19, 2026, for input.

ENVIRONMENTAL DETERMINATION:

Based on the evidence provided in the LSA’s Memorandum in Support of a Statutory Exemption and Categorical Exemption for the Canal Active Transportation Enhancements Project, San Rafael, Marin County, California, included as Attachment 3, the Project is eligible for a Statutory Exemption in accordance with Public Resources Code Section 21080.25 and a Class 1 Categorical Exemption in accordance with Sections 15301, Existing Facilities, of the State CEQA Guidelines. Because the proposed Project meets the criteria for the Statutory Exemption identified in Public Resources Code Section 21080.25 and for a Categorical Exemption under Section 15301 of the State CEQA Guidelines, it would not have a significant effect on the environment.

FISCAL IMPACT:

The Fiscal Year 2025-26 Budget approved by the City Council on June 2, 2025, includes appropriations in the amount of $679,000 for the Project as part of the capital improvement program budget (Gas Tax – Fund 206). Prior years’ appropriations include an additional $1.289 million for the Project. No additional appropriations are being requested with these recommendations.

If the City Council adopts these resolutions, the City would be able to receive and use $630,000 in ATP funds for the Project's PS&E phase.

SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 4
OPTIONS:

The City Council has the following options to consider on this matter:

1. Adopt the proposed resolutions as presented.

2. Do not adopt the proposed resolutions as presented and provide further direction to staff. This option will result in a potential loss of grant funding for the Project.

RECOMMENDED ACTION:

Staff recommends that the City Council adopt two resolutions:

ATTACHMENTS:

1. Resolution finding the Canal Neighborhood Active Transportation Enhancement Project is exempt from CEQA

2. Resolution to execute Program Supplement Agreement with Caltrans

3. Memorandum in Support of a Statutory Exemption and Categorical Exemption for the Canal Active Transportation Enhancements Project, San Rafael, Marin County, California

4. Public Comment
1 RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL FINDING THAT

THE CANAL NEIGHBORHOOD ACTIVE TRANSPORTATION ENHANCEMENT PROJECT IS

EXEMPT FROM CEQA PURSUANT TO PUBLIC RESOURCES CODE SECTION 21080.25(b)(1) AND SECTION 15301 OF THE STATE CEQA GUIDELINES WHEREAS, the City has determined it is necessary to construct several pedestrian, lighting, bicycle, and transit enhancements in the public right-of-way and on City-owned property in the Canal neighborhood (the “Project”); and
WHEREAS, proposed pedestrian enhancements include curb ramp upgrades, sidewalk gap closures, corridor lighting improvements, and uncontrolled crosswalk enhancements on 19 existing streets and pathways in the public right-of-way and on City-owned property; and WHEREAS, proposed lighting improvements are included along Hoag Street, Harbor Street, Canal Street, Belvedere Street, Verdi Street, Larkspur Street, Novato Street, Fairfax Street, and Sonoma Street in the public right-of-way; and WHEREAS, proposed lighting improvements are included along the City-owned portions of Pickleweed Park, the Bahia Vista Path, and the San Francisco Bay Trail/Jean & John Starkweather Shoreline Park; and
WHEREAS, proposed bicycle improvements would construct bicycle boulevard treatments along Canal Street and Harbor Street in the public right-of-way to enhance the neighborhood’s bicycle network and add secure bicycle parking at Pickleweed Park; and WHEREAS, proposed transit improvements would add transit shelter enhancements at five high-ridership stops and would construct a new transit stop on Kerner Boulevard in the public right-of-way; and
WHEREAS, the Public Resources Code Section 21080.25(b)(1) provides: “Pedestrian and bicycle facilities that improve safety, access, or mobility, including new facilities, within the public right-of-way"; and
WHEREAS, the Project consists of improvements of and to pedestrian and bicycle facilities located in the public right-of-way (“Improvements”); and WHEREAS, the Improvements improve safety by reducing speeds and volumes of motor vehicles in the proximity of non-motorized users, improving visibility and sight distance between motorized and non-motorized users, eliminating potential conflict points between motorized and non-motorized users, upgrading inadequate bicycle facilities, trails, crosswalks, and sidewalks, and aiming to reduce behaviors that lead to collisions involving non-motorized users; and WHEREAS, the Improvements improve access by closing gaps in the pedestrian network by filling sidewalk gaps and adding or upgrading curb ramps to meet current standards, and 2 adding or upgrading existing bicycle connections to improve trip experiences for non-motorized users; and
WHEREAS, the Improvements improve mobility by filling critical gaps in the neighborhood’s active transportation network for vulnerable users, ensuring safe access to essential destinations, and creating more comfortable spaces for recreation; and WHEREAS, Article 19 of the State CEQA Guidelines includes, as required by the Public Resources Code Section 21084, a list of classes of projects that have been determined not to have a significant effect on the environment and, as a result, are exempt from review under CEQA; and
WHEREAS, State CEQA Guidelines Section 15301, Existing Facilities, provides: “Class 1 consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use”; and WHEREAS, State CEQA Guidelines Section 15301(c) provides: “Existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities (this includes road grading for the purpose of public safety, and other alterations such as the addition of bicycle facilities, including but not limited to bicycle parking, bicycle-share facilities and bicycle lanes, transit improvements such as bus lanes, pedestrian crossings, street trees, and other similar alterations that do not create additional automobile lanes)”; and WHEREAS, all proposed Improvements would occur within the existing public right-ofway or on City-owned property established for recreation use and multi-modal transportation, with little to no expansion of the existing built-environmental footprint; and WHEREAS, there are no exceptions for the Project to qualify for the exemption under State CEQA Guidelines Section 15301 as identified in the State CEQA Guidelines Section 15300.2; and
WHEREAS, the Project qualifies for a CEQA Exemption as an Existing Facility (Class 1), consistent with the provisions of the State CEQA Guidelines Sections 15301.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Rafael hereby finds that the foregoing recitals are true and correct, based on the substantial evidence in the record, as set forth in the accompanying staff report, its attachments, staff’s presentation and public comments received, and the Project is hereby exempt from environmental review pursuant to Public Resources Code Section 21080.25(b)(1) and Section 15301 of the State CEQA Guidelines.

I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City on the 2nd of March 2026, by the following vote, to wit:
3 AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

Lindsay Lara, City Clerk
1 RESOLUTION NO.

RESOLUTION OF THE SAN RAFAEL CITY COUNCIL AUTHORIZING THE CITY MANAGER

TO EXECUTE A PROGRAM SUPPLEMENT AGREEMENT WITH CALTRANS TO RECEIVE

STATE FUNDS
WHEREAS, the City of San Rafael is eligible to receive State funding for the Canal Active Transportation Experience Improvements Project through the California Department of Transportation (Caltrans); and
WHEREAS, a Program Supplement Agreement must be executed with the California Department of Transportation before such funds may be claimed; and WHEREAS, the City of San Rafael wishes to delegate authorization to execute the agreement and any amendments thereto to the City Manager; and WHEREAS, Caltrans requires the City Council to adopt a resolution authorizing the execution of the agreement between Caltrans and the City of San Rafael to ensure receipt of the funds; and
NOW, THEREFORE BE IT RESOLVED, that the City Council hereby authorizes the City Manager to execute the Program Supplement Agreement, when received, and any amendments thereto with the California Department of Transportation.

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:

Lindsay Lara, City Clerk
2/20/26 (P:\2025\20252331 BKF Canal ATE\PRODUCTS\CEQA Exemption\Canal_ATE_CEQA_Exemption_Memo_v5.docx)

CARLSBAD
CLOVIS
IRVINE

LOS ANGELES

PALM SPRINGS

EMERYVILLE

RIVERSIDE

ROSEVILLE

SAN LUIS OBISPO
6001 Shellmound Street, Emeryville, California 94608 805.782.0745 www.lsa.net

MEMORANDUM
DATE: February 20, 2026
TO: Becky Dower, Associate Principal, BKF
FROM: Shanna Guiler, Associate/Senior Environmental Planner, LSA Cesar Madrigal, Environmental Planner, LSA
SUBJECT: Memorandum in Support of a Statutory Exemption and Categorical Exemption for the Canal Active Transportation Enhancements Project, San Rafael, Marin County, California
This memorandum was prepared to support a Statutory Exemption and a Categorical Exemption under the California Environmental Quality Act (CEQA) for the proposed Canal Neighborhood Active Transportation Enhancements Project (project). The City of San Rafael (City) proposes to implement the Canal Neighborhood Active Transportation Enhancements Project, which includes construction of various pedestrian, lighting, bicycle, and transit enhancements in the Canal neighborhood in San Rafael, Marin County.

BACKGROUND
The project is in San Rafael’s Canal neighborhood, Marin County. Limited shopping, education, health services, or job opportunities are available within the neighborhood, and travel to other locations is constrained by poor bicycle and pedestrian connections. This is particularly problematic as residents have low vehicle ownership rates and are largely reliant on walking, bicycling, and public transit. According to the Healthy Places Index, 28 percent of workers in the Canal neighborhood commute by transit, walking or cycling; this is higher than 94 percent of other California Census tracts.

In 2002, the Metropolitan Transportation Commission (MTC) initiated the Community-Based Transportation Planning (CBTP) program to identify and create an action plan to address mobility needs for lower-income communities through a collaborative effort from residents, community organizations, and transportation agencies. CBTPs include a demographic analysis of the area, a list of community-prioritized transportation gaps and barriers, strategies and/or solutions to address these gaps, identification of potential funding sources, a list of stakeholders to implement the plan, and documented results of community outreach strategies. In conjunction with these goals, the City prepared the first CBTP for the City’s Canal neighborhood in 2006. Subsequently, in 2018, the MTC provided supplemental funding to update the CBTPs, and the City prepared and approved the second CBTP for the Canal neighborhood (Canal Neighborhood CBTP) in June 2022.

LSA
2/20/26 (P:\2025\20252331 BKF Canal ATE\PRODUCTS\CEQA Exemption\Canal_ATE_CEQA_Exemption_Memo_v5.docx) 2 The City has identified the Canal Neighborhood as a proposed Priority Development Area and an Equity Priority Community, thereby making it a CBTP candidate. As part of the Canal Neighborhood CBTP, the City identified recommended transportation solutions and prioritized them based on level of community support.

The project would support the complete design and construction of several pedestrian, lighting, bicycle, and transit enhancements in the Canal neighborhood, in accordance with the recommendations identified in the Canal Neighborhood CBTP. These enhancements would improve mobility, equity, safety, and comfort for people walking, biking, and using transit in the Canal neighborhood and would help residents reach key destinations such as schools, parks, and shopping in and out of the community.

The project has received funding through the Active Transportation Program, and the City committed additional funding to augment the design and construction budget for the project.

Residents have voiced their need for these improvements as part of the Canal Neighborhood CBTP.

PROJECT LOCATION
The project is in the Canal neighborhood, which is bounded by Interstate 580 (I-580) to the southeast, United States Route 101 (US-101) to the east, Bellam Boulevard to the south, and San Rafael Creek to the north. Regional access to the project area is provided by I-580 and US-101 (see Figure 1: Regional Location). Local access to the project area is provided by Bellam Boulevard and Francisco Boulevard (see Figure 2: Project Location).

The northern part of the Canal neighborhood includes natural features including the San Rafael Canal, a segment of the San Francisco Bay Trail, and parks and schools such as Pickleweed Park and Bahia Vista Elementary School. The southern part of the neighborhood includes a mix of local serving commercial uses, office buildings, auto repair and sales businesses, and miscellaneous commercial and industrial services.

PROJECT OBJECTIVES
The objectives of the project are to:
• Enhance corridor-wide pedestrian, bicycle, and transit facilities and connectivity • Increase safety through lighting improvements, crosswalk enhancements, and sidewalk gap closures
LSA
LSA I= I Project Location
0 1000 2000
FEET
SOURCE: USGS 7.5' Quad - Son Quentin /1993) and Son Rofoel /1993), CA FIGURE 1
Canal Neighborhood Active Transportation Enhancements Project Regional Location
l:\2025\20252331\GIS\Pro\Canal Neighborhood Active Transportation Enhancements Project\Canal Neighborhood Active Transportation Enhancements Project.aprx (6/28/2025) 187.S 37S
FEET
SOURCE: Google Maps (2025)
Proposed Bike Boulevard Improvements
Sheet 1 of 4
0 Proposed Curb Ramp
D Proposed Rectangular Rapid Flashing Beacon
Canal Neighborhood Active Transportation Enhancements Project Project Location
l:\2025\20252331\GIS\Pro\Canal Neighborhood Active Transportation Enhancements Project\Canal Neighborhood Active Transportation Enhancements Project.aprx (6/28/2025) 187.S 37S
FEET
SOURCE: Google Maps (2025)
Proposed Bike Boulevard Improvements
Sheet 2 of 4
0 Proposed Curb Ramp
D Proposed Rectangular Rapid Flashing Beacon
Canal Neighborhood Active Transportation Enhancements Project Project Location
l:\2025\20252331\GIS\Pro\Canal Neighborhood Active Transportation Enhancements Project\Canal Neighborhood Active Transportation Enhancements Project.aprx (6/28/ 2025) 0 187.S 37S
FEET
SOURCE: Google Maps (2025)
0 Proposed Curb Ramp
Sheet 3 of 4
Canal Neighborhood Active Transportation Enhancements Project Project Location
l:\2025\20252331\GIS\Pro\Canal Neighborhood Active Transportation Enhancements Project\Canal Neighborhood Active Transportation Enhancements Project.aprx (6/28/2025) 187.S 37S
FEET
SOURCE: Google Maps (2025)
0 Proposed Curb Ramp
Sheet 4 of 4
Canal Neighborhood Active Transportation Enhancements Project Project Location
l:\2025\20252331\GIS\Pro\Canal Neighborhood Active Transportation Enhancements Project\Canal Neighborhood Active Transportation Enhancements Project.aprx (6/28/2025) 2/20/26 (P:\2025\20252331 BKF Canal ATE\PRODUCTS\CEQA Exemption\Canal_ATE_CEQA_Exemption_Memo_v5.docx) 8

PROJECT DESCRIPTION
The City proposes to implement a number of pedestrian, lighting, bicycle, and transit enhancements that include curb ramp upgrades, sidewalk gap closures, corridor lighting improvements, and uncontrolled crosswalk enhancements on 19 streets and pathways within the Canal neighborhood.

All improvements would be constructed within the public right-of-way along existing City streets or on City-owned property (e.g., along the San Francisco Bay Trail, at Pickleweed Park, and along the Bahia Vista Trail). Bicycle improvements would construct bicycle boulevard treatments along Harbor Street and Canal Street in the neighborhood's bicycle network and add secure bicycle parking at Pickleweed Park. Transit improvements would add transit shelter enhancements including transit seating, lighting, and wi-fi improvements at five high-ridership stops. The proposed project would also construct a new transit stop along a high-use transit route.

The proposed bicycle boulevard treatments would start at Harbor Street and extend onto Canal Street, eventually ending at the junction of Canal Street and Bahia Way. Additionally, the project would install five new, rectangular, rapid flashing beacons at the existing crosswalks along Canal Street, between Larkspur Street and Bahia Way. The project also proposes new curb ramps along Harbor Street, Mill Street, Canal Street, Belvedere Street, Verdi Street, and Fairfax Street.

The proposed project would also install lighting improvements such as lighting improvements along Hoag Street, Harbor Street, Canal Street, Belvedere Street, Verdi Street, Larkspur Street, Novato Street, Fairfax Street Sonoma Street, and around the Pickleweed Park and the San Francisco Bay Trail.

Specifically, the proposed lighting improvements within the proposed project area include:
• Installation of approximately 42 16-foot-tall overhead light fixtures spaced 100 feet apart with 23 of these light fixtures being placed along the existing Class I Path around Pickleweed Park and the remaining 19 light fixtures being placed along the existing San Francisco Bay Trail. • Installation of approximately 186 bollard-style light fixtures spaced approximately 25 feet apart and located on alternating sides of the existing Class I Paths, with 137 of these light fixtures being placed along the San Francisco Bay Trail and the remaining 49 along the Bahia Vista Trail.

In addition to the improvements listed above, the project proposes widening sidewalks from 4 to 6 feet along the following streets within the project area:
• Southbound side of Hoag Street
• Eastbound side of Front Street
• Southbound side of Harbor Street
• Eastbound side of Mill Street
LSA
2/20/26 (P:\2025\20252331 BKF Canal ATE\PRODUCTS\CEQA Exemption\Canal_ATE_CEQA_Exemption_Memo_v5.docx) 9 • Southbound side of Vivian Street
• Southbound side of Tiburon Street
• Eastbound side of Market Street (which would require removal of some of the existing on-street parking)
• Northbound side of Verdi Street (which would require removal of some of the existing on-street parking)
• Both sides of Louise Street (which would require removal of the existing on-street parking)

CONSTRUCTION DETAILS
Construction staging and grading would take place within the existing right-of-way or on City-owned property. Construction would require excavation to a maximum depth of approximately 15 feet for the overhead lighting fixtures proposed at Pickleweed Park and along the San Francisco Bay Trail, 7 feet for streetlight foundations and approximately 12 inches for the sidewalk areas. Additional construction activities may include storm drain relocation, which would be limited to relocating catch basins to facilitate curb ramp installation. Other utilities within the proposed project area are anticipated to be protected in place. Minimal earthwork is anticipated and would not exceed more than 1,000 cubic yards of cut and fill. Approximately 100 square feet of vegetation removal is anticipated for lighting improvements along the San Francisco Bay Trail, and two street trees in poor health at 90 Louise Street may be removed as a result of the proposed project improvements.

The overall footprint of construction would be approximately 1 acre.

The proposed project is anticipated to begin final design in spring 2027. Construction is anticipated to begin in spring 2028 and be completed by fall 2028 and take approximately 120 working days.

Construction of the proposed project is expected to have approximately 10 workers on site each working day, with the estimated total cost of construction to be approximately $4 million.

SENATE BILL 288 AND SENATE BILL 922
In September 2020, Governor Newsom signed Senate Bill 288 (SB 288) into law. SB 288 amends the California Environmental Quality Act (CEQA), to provide streamlining for certain types of transportation-related projects. Specifically, SB 288 creates Public Resources Code Section 21080.25, which establishes statutory exemptions for projects related to the institution or increase of public mass transit, including bus, bus rapid transit, light rail, and passenger rail, or commuter services, including pedestrian and bicycle facilities. This list of projects, established in Public Resources Code Section 21080.25(b) have been determined not to have a significant effect on the environment and, as a result, are exempt from review under CEQA.

Senate Bill 922 (SB 922), approved by Governor Newsom in September 2022, expands upon SB 288 to expedite bike, pedestrian, light rail, and rapid bus projects. The bill amends Public Resources Code Sections 21080.20 and 21080.25, and extends the existing exemption for seven more years, LSA
2/20/26 (P:\2025\20252331 BKF Canal ATE\PRODUCTS\CEQA Exemption\Canal_ATE_CEQA_Exemption_Memo_v5.docx) 10 through January 1, 2030. The bill also removes certain eligibility requirements previously required (e.g. now not all projects have to be in urbanized areas), adds “active transportation plans” and “pedestrian plans” to the list of exempt projects, imposes new requirements for anti-displacement analyses for projects exceeding $100 million, and adds new requirements for projects that exceed $50 million. Furthermore, lead agencies must file a Notice of Exemption and hold a public hearing when implementing an exemption under SB 922.

STATUTORY EXEMPTION
As described above, SB 288 creates Public Resources Code Section 21080.25, which establishes statutory exemptions for projects related to the institution or increase of public mass transit, including bus, bus rapid transit, light rail, and passenger rail, or commuter services, including pedestrian and bicycle facilities. This list of projects, established in Public Resources Code Section 21080.25(b) have been determined not to have a significant effect on the environment and, as a result, are exempt from review under CEQA. This document has been prepared to serve as the basis for compliance with CEQA as it pertains to the project, and to demonstrate that the project qualifies for a CEQA Exemption, consistent with the provisions of Public Resources Code Section 21080.25.

Public Resources Code Section 21080.25(b)(1) states that CEQA shall not apply to “pedestrian and bicycle facilities, including new facilities. Bicycle facilities include bicycle parking, bicycle sharing facilities, and bikeways, as defined in Section 890.4 of the Streets and Highways Code.” Section 890.4 of the Streets and Highways Code defines these facilities as all facilities that provide primarily for, and promote bicycle travel (e.g., bike paths [Class I bikeways], bike lanes [Class II bikeways], and bike routes [Class III bikeways] and cycle tracks [Class IV bikeways]).

As stated above, the project would include curb ramp upgrades, sidewalk gap closures, corridor lighting improvements, crosswalk enhancements, transit enhancements, bicycle boulevard improvements, and lighting improvements within the project area to enhance corridor-wide pedestrian, bicycle, and transit facilities and connectivity. These improvements would enhance safety and visibility for all travelers within the project area and also improve connectivity to the Pickleweed Park and the San Francisco Bay Trail. Due to its nature, the project properly qualifies for an exemption under Public Resources Code Section 21080.25(b)(1) and, as a result, would not have a significant effect on the environment. Additionally, the analysis provided below shows that the proposed project meets the criteria for qualifying for the statutory exemption, as identified in Public Resources Code Section 21080.25(c).

The City of San Rafael City Council maintains the authority to make the final decision on the project design and implementation. There is an ongoing community conversation around the inclusion of lighting improvements along Starkweather Path as part of the proposed project. City staff are working with the affected communities to identify needs and areas of concern related to proposed improvements. However, the Statutory Exemption for the project would remain valid with or without the inclusion of lighting improvements along Starkweather Path, as the project would still properly qualify for an exemption under Public Resources Code Section 21080.25(b)(1).

LSA
2/20/26 (P:\2025\20252331 BKF Canal ATE\PRODUCTS\CEQA Exemption\Canal_ATE_CEQA_Exemption_Memo_v5.docx) 11

STATUTORY EXEMPTION CRITERIA
In addition to meeting the definition of exempt projects established in Public Resources Code Section 21080.25 (e.g., pedestrian and bicycle facilities), the project must meet specific criteria, as specified in Public Resources Code Section 21080.25(c), Public Resources Code Section 21080.25(d), and Public Resources Code Section 21080.25(e) in order to be considered exempt under Public Resources Code Section 21080.25. Each of the criteria established in the Public Resources Code Section 21080.25(c)(d)(e) is listed below, followed by an explanation of why the proposed project meets those criteria.

Criterion (1): Lead Agency
a. A local agency is carrying out the project and is the lead agency for the project. (Section 21080.25(c)(1))
As stated above, the project would be implemented by the City of San Rafael, a local public agency.

The City is both the project proponent and Lead Agency for environmental review. Therefore, the proposed project meets this criterion.

Criterion (2): Addition of Lanes, Widening, and Physical Infrastructure b. The project does not induce single-occupancy vehicle trips, add additional highway lanes, widen highways, or add physical infrastructure or striping to highways except for minor modifications needed for the efficient and safe movement of transit vehicles, bicycles, or high-occupancy vehicles, such as extended merging lanes, shoulder improvements, or improvements to the roadway within the existing right of way. The project shall not include the addition of any auxiliary lanes. (Section 21080.25(c)(2)) The project would include pedestrian, bicycle, and transit enhancements within the Canal Neighborhood, largely within the existing roadway right-of-way. The project does not include the addition of any physical infrastructure that would increase automobile capacity within any City rightof-way within the project area. Furthermore, the project would not induce single-occupancy vehicle trips as it involves improvements related to pedestrian, bicycle, transit, and lighting infrastructure within the project area. Therefore, the proposed project meets this criterion.

Criterion (3): Demolition of Affordable Housing Units
c. The construction of the project shall not require the demolition of affordable units. (Section 21080.25(c)(3))
The project does not require the demolition of any affordable residential units. As stated earlier, the project would occur within the Canal Neighborhood within the City’s existing right-of-way and implement pedestrian, bicycle, transit, and lighting improvements within the project area.

Therefore, the project would not require demolition of any affordable housing units LSA
2/20/26 (P:\2025\20252331 BKF Canal ATE\PRODUCTS\CEQA Exemption\Canal_ATE_CEQA_Exemption_Memo_v5.docx) 12 Criterion (4): Projects Exceeding $100,000,000
d. For projects exceeding $100,000,000 in 2026 United States dollars, a project shall also meet all of the following:
1) The project is incorporated in a regional transportation plan, sustainable communities strategy, general plan or other plan that has undergone a programmatic-level environmental review in the last 10 years.
2) The project’s construction impacts are fully mitigated consistent with applicable law. 3) The lead agency shall complete and consider the results of a project business case and racial equity analysis. The Office of Planning and Research may set guidelines for the project business case and the racial equity analysis or delegate that authority to metropolitan planning organizations.
4) The lead agency shall hold noticed public meetings as follows:
a) Before determining that a project is exempt pursuant to this section, the lead agency shall hold at least three noticed public meetings in the project area to hear and respond to public comments.
b) At least one of the three public meetings shall review the project business case and the racial equity analysis. The review of these documents does not inhibit or preclude application of this section.
c) The lead agency shall conduct at least two noticed public meetings annually during project construction for the public to provide comments. d) The public meetings held pursuant to clauses (a) to (c) above, inclusive, shall be in the form of either a public community planning meeting held in the project area or in the form of a regularly scheduled meeting of the governing body of the lead agency. (Section 21080.25(d)(1))
As identified above, construction of the project would be approximately four million dollars. The project would not exceed $100,000,000 in 2026 United States dollars; therefore, the additional criteria identified under this criterion do not apply to the project.

Further, the project has been designed to minimize environmental impacts and fully mitigate construction impacts. Additionally, the project is located primarily within an urbanized area and all construction activities would be conducted in accordance with the City of San Rafael’s General Provisions and Standards of Conditions, which apply to encroachment permits within the City rightof-way, the City of San Rafael Municipal Code, and the Uniform Construction Standards and Specifications of the Cities of Marin. These general provisions include standard measures that would reduce the potential for impacts to any environmental resources within the project area. With the LSA
2/20/26 (P:\2025\20252331 BKF Canal ATE\PRODUCTS\CEQA Exemption\Canal_ATE_CEQA_Exemption_Memo_v5.docx) 13 implementation of identified standard measures, there would be no significant environmental impacts under CEQA.

Criterion (5): Project Exceeding $50,000,000
e. For a project exceeding fifty million dollars ($50,000,000), the lead agency shall hold public meetings in accordance with the requirements established in SB 922. (Section 21080.25(e)(1))
As identified above, construction of the project would be approximately four million dollars. The project would not exceed $50,000,000 dollars in 2026 United States dollars. Additionally, the City is the lead agency of the project and would take an action at a public meeting of its governing board to certify that the project will be completed.

Criterion (6): Lead Agency Public Meeting Action
f. The Lead Agency shall take an action at a public meeting of its governing board to certify that the project will be completed by a skilled and trained workforce. (Section 21080.25(f)(1)) The project would be constructed by a skilled and trained workforce consistent with the City of San Rafael standard contract terms. The City’s standard contract language requires all work to be performed in an efficient skillful manner following the best practices in compliance with contract documents and applicable laws, regulations, codes, standards, and permits. Therefore, the proposed project meets this criterion.

CATEGORICAL EXEMPTION
Article 19 of the State CEQA Guidelines includes, as required by PRC Section 21084, a list of classes of projects that have been determined not to have a significant effect on the environment and, as a result, are exempt from review under CEQA. This document has been prepared to serve as the basis for compliance with CEQA as it pertains to the proposed project, and to demonstrate that the proposed project qualifies for a CEQA Exemption as an Existing Facility (Class I), consistent with the provisions of State CEQA Guidelines Sections 15301 and 15300.2. Specifically, the information provided herein shows the following:
a. The project qualifies for an exemption under State CEQA Guidelines Sections 15301 (i.e., Class 1) and as a result, would not have a significant effect on the environment. b. The analysis shows there are no exceptions to qualifying for the exemption, as identified in State CEQA Guidelines Section 15300.2.

State CEQA Guidelines Section 15301, Existing Facilities, defines Class 1 projects as the operation, repair, maintenance, permitting, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible, or no expansion of existing or former use. Specifically, Section 15301(c) includes existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails and similar facilities, and other alterations LSA
2/20/26 (P:\2025\20252331 BKF Canal ATE\PRODUCTS\CEQA Exemption\Canal_ATE_CEQA_Exemption_Memo_v5.docx) 14 such as the addition of bicycle facilities, including but not limited to bicycle parking, bicycle-share facilities and bicycle lanes, pedestrian crossings, street trees, and other similar alterations that do not create additional automobile lanes.

As described in the Project Description, the project would include curb ramp upgrades, sidewalk gap closures, corridor lighting improvements, crosswalk enhancements, transit enhancements, bicycle boulevard improvements, and lighting improvements within the project area to enhance corridorwide pedestrian, bicycle, and transit facilities and connectivity. These improvements would enhance safety and visibility for all travelers within the project area and also improve connectivity to the Pickleweed Park and the San Francisco Bay Trail. All proposed improvements would occur within the existing public right-of-way or on City-owned land established for recreation use/multi-modal transportation (e.g., along the San Francisco Bay Trail, at Pickleweed Park, and along the Bahia Vista Trail), with little to no expansion of the built-environment footprint. Therefore, the proposed project properly qualifies for an exemption under State CEQA Guidelines Sections 15301.

As the proposed project qualifies for an exemption under State CEQA Guidelines Sections 15301 (i.e., Class 1), the proposed project would not have a significant effect on the environment.

Additionally, the following analysis demonstrates that there are no exceptions to qualifying for the CE, as identified in State CEQA Guidelines Section 15300.2.

EXCEPTIONS TO CATEGORICAL EXEMPTIONS
In addition to investigating the applicability of State CEQA Guidelines Sections 15301 (Class 1) to the proposed project, this memorandum assesses whether any of the exceptions to qualifying for the CE are present. The following analysis compares the criteria of State CEQA Guidelines Section 15300.2 (Exceptions) to the proposed project. As described in the analysis below, LSA has determined that none of the exceptions are applicable to the proposed project.

Criterion 15300.2(a): Location
a. Location. Classes 3, 4, 5, 6, and 11 are qualified by consideration of where the project is to be located – a project that is ordinarily insignificant in its impact on the environment may in a particularly sensitive environment be significant. Therefore, these classes are considered to apply in all instances, except where the Project may impact on an environmental resource of hazardous or critical concern where designated, precisely mapped, and officially adopted pursuant to law by federal, State, or local agencies.

The project does not qualify for an exception under Classes 3, 4, 5, 6 or 11. The project is located within an urban developed area and is not located within a sensitive environment. In addition, the project would not result in any impacts on an environmental resource of hazardous or critical concern. Therefore, the exception under State CEQA Guidelines Section 15300.2(a) does not apply to the project.

LSA
2/20/26 (P:\2025\20252331 BKF Canal ATE\PRODUCTS\CEQA Exemption\Canal_ATE_CEQA_Exemption_Memo_v5.docx) 15 Criterion 15300.2(b): Cumulative Impact
b. Cumulative Impact. All exemptions for these classes are inapplicable when the cumulative impact of successive projects of the same type in the same place, over time is significant.

A cumulative impact from several projects is the change in the environment that results from the incremental impact of a project when added to other closely related past, present, and reasonably foreseeable probable future projects (State CEQA Guidelines Section 15355(b)). Related projects considered to have the potential of creating a cumulative impact in association with the proposed project consist of projects that are reasonably foreseeable and that would be constructed or operated during the life of the proposed project.

The proposed project would not result in any long-term or growth-inducing impacts that would be cumulatively considerable when viewed in conjunction with any subsequent projects in the same location. No permanent or long-term effects, such as loss of wetlands or other sensitive natural communities, take of special-status species, significant increase in vehicle trips, or creation of stationary sources of air and noise emissions, would occur as part of the proposed project.

Furthermore, the effects of the proposed project would generally be beneficial, as the proposed project would provide pedestrian, bicyclist and transit improvements to serve the local community.

Proposed improvements would be installed within existing public right-of-way and on City-owned property, which is currently in use for the purpose of recreation and multi-modal transportation (e.g., trails and park). No other projects are anticipated to occur in the immediate area of the proposed project at the same time. Therefore, the project’s contributions to potential cumulative impacts would not be cumulatively considerable, and the exception under State CEQA Guidelines Section 15300.2(b) does not apply to the proposed project.

Criterion 15300.2(c): Significant Effects
c. Significant Effect. A categorical exemption shall not be used for an activity where there is a reasonable possibility that the activity will have a significant effect on the environment due to unusual circumstances.

No unusual circumstances have been identified in or around the project site that would result in significant environmental impacts. The proposed project would include the construction of pedestrian, lighting, bicycle, and transit enhancements that include curb ramp upgrades, sidewalk gap closures, corridor lighting improvements, and uncontrolled crosswalk enhancements on 19 streets and pathways within the Canal neighborhood. The construction methods that would be utilized as part of the proposed project are typical for a project of this type, and no specialized equipment or methods would be required to complete construction. Therefore, the proposed project would not include any unusual circumstances that would have a significant effect on the environment, as further demonstrated below.

Based on field reviews of the project site and review of the pertinent literature, as described below, the potential for significant adverse environmental impacts as defined under CEQA is negligible.

With the implementation of standard regulatory compliance measures, there would be no LSA
2/20/26 (P:\2025\20252331 BKF Canal ATE\PRODUCTS\CEQA Exemption\Canal_ATE_CEQA_Exemption_Memo_v5.docx) 16 significant environmental impacts under CEQA. Therefore, the exception under State CEQA Guidelines Section 15300.2(c) does not apply to the proposed project.

Aesthetics. No scenic vistas are identified in the City of San Rafael General Plan 20401 to or from the project site. Limited scenic vistas are possible from the majority of the project sites due to the relatively flat topography and the surrounding urban development; however, views of the San Francisco Bay are visible from several public vantage points, including the San Francisco Bay Trail and Pickleweed Park. Visible elements of the project would include curb ramp upgrades, wider sidewalks, crosswalk enhancements, transit shelter enhancements, bicycle boulevard treatments, and a new transit shelter. Proposed improvements would largely be at-grade and would not include tall structures or landscaping that might obscure views of the San Francisco Bay. Due to their relatively small scale, proposed improvements would not result in substantial adverse effects to scenic vistas.

As further described below under the discussion of Criterion 15300.2(d), Scenic Highway, no scenic highways are located in the vicinity of the project site.

Existing streetlights within the project area provide nighttime lighting and this lighting would remain on site. As described above, proposed lighting improvements would include 186 bollard-style light fixtures. These bollards may have lighting; however, bollards would be low to the ground and would not contribute light or glare that would spillover onto adjacent properties. In addition, 42 16-foottall overhead light fixtures would be installed. These lights would be low-level, shielded light fixtures, which would direct the light downward onto the existing pathways. Such lighting would be consistent with existing lighting in the project area and would not create a new source of substantial light or glare that would adversely affect day or nighttime views. All temporary construction-related sources of light or glare (i.e., construction equipment headlights/safety lights) would cease following completion of construction.

Therefore, the proposed project would not impact scenic views or scenic resources, degrade the existing visual character or quality of the project site, or create a new source of substantial light or glare.

Agriculture and Forestry Resources. The project site is located within an urbanized setting in the City of San Rafael and no agriculture or forestry resources currently occupy the site. According to the California Department of Conservation, Farmland Mapping and Monitoring Program (FMMP), the project site is designated as Urban and Built-Up Land”. 2 The project site is not zoned for agricultural uses, nor is it under a Williamson Act contract. Therefore, no impacts to agriculture and forestry resources would occur with implementation of the proposed project. 1 City of San Rafael, 2021. City of San Rafael General Plan 2040. August 2. Available online at:
https://www.cityofsanrafael.org/gp-2040-document-library/ (Accessed February 20, 2026). 2 California Department of Conservation, n.d. Division of Land Use Resource Protection, California Important Farmland Finder. Website: maps.conservation.ca.gov/DLRP/CIFF (accessed February 20, 2026).

LSA
2/20/26 (P:\2025\20252331 BKF Canal ATE\PRODUCTS\CEQA Exemption\Canal_ATE_CEQA_Exemption_Memo_v5.docx) 17 Air Quality. During construction, short-term degradation of air quality may occur due to the release of particulate matter emissions (i.e., fugitive dust) generated by grading, hauling, and other activities. Emissions from construction equipment are also anticipated and would include carbon monoxide (CO), reactive organic gases (ROG), nitrogen oxides (NOx), directly emitted particulate matter (PM2.5 and PM10), and toxic air contaminants (TACs) such as diesel exhaust particulate matter.

The Bay Area Air District requires the implementation of Basic Construction Mitigation Measures, provided below, to reduce construction dust impacts and emissions to a less than significant level whether or not construction-related emission exceed applicable thresholds. The City implements these measures for applicable construction activities.

1. All exposed surfaces (e.g., parking areas, staging areas, soil piles, graded areas, and unpaved access roads) shall be watered two times per day.

2. All haul trucks transporting soil, sand, or other loose material off-site shall be covered.

3. All visible mud or dirt track-out onto adjacent public roads shall be removed using wet power vacuum street sweepers at least once per day. The use of dry power sweeping is prohibited.

4. All vehicle speeds on unpaved roads shall be limited to 15 mph.

5. All roadways, driveways, and sidewalks to be paved shall be completed as soon as possible.

Building pads shall be laid as soon as possible after grading unless seeding or soil binders are used.

6. Idling times shall be minimized either by shutting equipment off when not in use or reducing the maximum idling time to 5 minutes (as required by the California airborne toxics control measure Title 13, Section 2485 of California Code of Regulations [CCR]). Clear signage shall be provided for construction workers at all access points.

7. All construction equipment shall be maintained and properly tuned in accordance with manufacturer’s specifications. All equipment shall be checked by a certified mechanic and determined to be running in proper condition prior to operation.

8. Post a publicly visible sign with the telephone number and person to contact at the Lead Agency regarding dust complaints. This person shall respond and take corrective action within 48 hours. The BAAQMD’s phone number shall also be visible to ensure compliance with applicable regulations.

Long-term air pollutant emissions are those associated with mobile sources (e.g., vehicle trips), energy sources (e.g., electricity), and area sources (e.g., landscape maintenance equipment use) related to the proposed project. As discussed above, the proposed project would improve bicycle, pedestrian, and transit infrastructure within the Canal neighborhood. The project would not LSA
2/20/26 (P:\2025\20252331 BKF Canal ATE\PRODUCTS\CEQA Exemption\Canal_ATE_CEQA_Exemption_Memo_v5.docx) 18 increase the capacity of existing roadways, but would enhance opportunities for multi-modal transportation and increase connectivity within the neighborhood. Therefore, the project would not result in a significant increase in the generation of vehicle trips that would increase air pollutant emissions. The project would result in low levels of off-site emissions due to energy generation associated with lighting along the pathway. However, these emissions would be minimal and would not exceed the pollutant thresholds established by the Air District. Therefore, the proposed project would not be a significant source of operational emissions.

Since the proposed project would not result in significant construction- or operation-related air quality impacts, the proposed project would not conflict with applicable air quality plans and would not expose sensitive receptors to substantial pollutant concentrations. In addition, the proposed project would not result in other emissions (such as those leading to odors) adversely affecting a substantial number of people. Therefore, the proposed project would not result in short- or longterm air quality impacts.

Biological Resources. The land within the project boundaries is primarily developed with buildings, roads, and sidewalks with some landscaped areas along the sidewalks and trail system. The landscaping of ornamental trees and shrubs provides habitat for urban-adapted species including American crow (Corvus brachyrhynchos), California scrub jay (Aphelocoma californica), northern mockingbird (Mimus polyglottos), house finch (Haemorhous mexicanus), and eastern fox squirrel (Sciurus niger) among others. The eastern portion of the project area, which abuts San Rafael Creek and San Francisco Bay, contains salt marshes with pickleweed (Salicornia pacifica), saltgrass (Distichlis spicata), alkali heath (Frankenia salina), marsh gumplant (Grindelia stricta var. angustifolia), fat hen (Atriplex prostrata), and cord grass (Sporobolus spp.). The salt marshes provide suitable habitat for special-status wildlife species, including salt marsh harvest mouse, California black rail, and California Ridgway’s rail.

An additional vegetation community present along the eastern portion of the site is ruderal grassland with semi-natural landscaping. This vegetation type consists of mainly non-native herbaceous plants and ornamental shrubs and trees that can withstand high frequency disturbances, including foot-traffic, bicycles, and trash. The plants in this area include wild oats (Avena spp.), Italian ryegrass (Festuca perennis), fennel (Foeniculum vulgare), short pod mustard (Hirschfeldia incana), and stork’s-bill (Erodium spp.) among others.

The southeastern extent of the project area contains many California ground squirrel (Otospermophilus beecheyi) burrow, which in addition to the rock rip-rap along the bay side of the trail may provide suitable burrowing habitat for burrowing owl. No CNDDB occurrences of burrowing owl have been recorded at the project site, but CNDDB records and eBird observations in the vicinity have been winter observations, implying that burrowing owls winter, but do not breed in the region.

All of the proposed project improvements would occur within existing disturbed area. No direct impacts to special-status species, sensitive natural communities or wetland areas are anticipated as all work would occur in upland and previously disturbed areas. No in-water work would be required.

Implementation of best management practices would ensure that temporary, indirect effects on LSA
2/20/26 (P:\2025\20252331 BKF Canal ATE\PRODUCTS\CEQA Exemption\Canal_ATE_CEQA_Exemption_Memo_v5.docx) 19 wildlife associated with project construction would be reduced to less than significant. Prior to project construction, the City would be required to obtain a permit from BCDC and to comply with all permit conditions.

Cultural Resources. Please refer to the discussion under Criterion 15300.2(f), Historical Resources.

No cultural resources or human remains have been identified within or adjacent to the project site.

Implementation of standard contract specifications would ensure that undiscovered resources are not adversely affected. Therefore, the proposed project would not cause an adverse change in the significance of a historical or archaeological resource.

Energy. Construction of the proposed project would require the use of energy to fuel grading vehicles, trucks, and other construction vehicles. All or most of this energy would be derived from non-renewable resources. In order to increase energy efficiency on the site during project construction, the project would restrict equipment idling times to 5 minutes or less and would require construction workers to shut off idle equipment, as required by the BAAQMD’s Basic Construction Mitigation Measures. In addition, construction activities are not anticipated to result in an inefficient use of energy as gasoline and diesel fuel would be supplied by construction contractors who would conserve the use of their supplies to minimize their costs on the project.

Energy usage on the project site during construction would be temporary in nature and would be relatively small in comparison to the State’s available energy sources. Therefore, construction energy impacts would be less than significant.

Typically, energy consumption is associated with fuel used for vehicle trips and natural gas and energy use. However, the proposed project would result in the construction of bicycle, pedestrian and transit improvement within existing public right-of-way and on City-owned trails and pathways.

Additionally, operation of the proposed project would not require the consumption of natural gas.

The nature of proposed improvements would not require substantial amounts of energy for either construction or maintenance purposes. Therefore, the proposed project would not use nonrenewable resources in a wasteful or inefficient manner. Furthermore, the proposed project would not conflict with or obstruct a State or local plan for renewable energy or for addressing energy efficiency.

Geology and Soils. The project site, like most of California, would be subject to seismic ground shaking in the event of an earthquake. According to the City’s General Plan, the project site is not located on an Alquist-Priolo Earthquake Fault Zone and the nearest active fault, the San Andreas Fault, is located approximately 10 miles west of the project site.

The project site is generally level and consists primarily of impervious surfaces associated with the existing roadways, sidewalks, and trails. No habitable structures would be constructed as part of the proposed project; however, proposed improvements could be at risk from seismic-related ground failure. The proposed project would be designed and constructed consistent with the most current earthquake resistance standards for Seismic Zone 4 in the California Building Code, which includes specifications for site preparation. Compliance with California Building Code requirements would ensure that impacts associated with liquefaction would be less than significant. Based on the LSA
2/20/26 (P:\2025\20252331 BKF Canal ATE\PRODUCTS\CEQA Exemption\Canal_ATE_CEQA_Exemption_Memo_v5.docx) 20 analysis provided above, the proposed project would not result in impacts related to geology and soils.

Greenhouse Gas Emissions Construction activities, such as site preparation, excavation and grading, on-site heavy-duty construction vehicles, equipment hauling materials to and from the project site, and motor vehicles transporting construction crew, would produce combustion emissions from various sources. However, due to the small area of disturbance and limited number of project components, greenhouse gas (GHG) emissions during construction would be negligible. In addition, operation of the proposed project would generate minimal GHG emissions associated with electricity for proposed lighting improvements, and activities such routine maintenance. However, these emissions would be minimal and would not exceed thresholds established by Air District. As such, the proposed project would not generate substantial GHG emissions that may have a significant impact on the environment and would not conflict with any applicable plans, policies, or regulations adopted for the purpose of reducing GHG emissions.

Hazards and Hazardous Materials. Please refer to the discussion below under Criterion 15300.2(e), Hazardous Waste Sites.

Hydrology and Water Quality. Construction activities are subject to the State Water Resources Control Board (SWRCB) National Pollutant Discharge Elimination System (NPDES) General Permit for Stormwater Discharges Associated with Construction and Land Disturbance Activities (Construction General Permit), Order No. 2022-0057-DWQ, NPDES No. CAS000002.3 Any construction activity, including grading, that would result in the disturbance of 1 acre or more would require compliance with SWRCB’s Construction General Permit. In addition, preparation of an Erosion and Sediment Control Plan (ESCP) and implementation of construction BMPs would be required in compliance with Sections 9.30.140, Construction-phase Best Management Practices and 9.30.150, Erosion and Sediment Control Plan Requirements, of the City of San Rafael Municipal Code. Additionally, proposed improvements would not substantially alter the existing drainage pattern of the project site or area, and the resulting increase in storm water runoff associated with implementation of the proposed project would be minimal. The proposed project would not substantially increase the rate or amount of surface runoff from the project site or substantially change the quality of stormwater runoff. Therefore, the proposed project would not result in significant water quality impacts.

Land Use and Planning. The proposed project would construct pedestrian, lighting, bicycle, and transit enhancements that include curb ramp upgrades, sidewalk gap closures, corridor lighting improvements, and uncontrolled crosswalk enhancements on 19 streets and pathways within the Canal neighborhood. Therefore, the proposed project would not physically divide an established community. The proposed project would be consistent with the City’s General Plan Circulation Element related to roadway safety and vehicle and bicycle access within the City and does not propose or require any changes to the land use or zoning designations of the project site. Therefore, the proposed project would have no impact associated with land use and planning. 3 NPDES General Permit for Stormwater Discharges Associated with Construction and Land Disturbance Activities (Order No. 2022-0057-DWQ, NPDES No. CAS000002) LSA
2/20/26 (P:\2025\20252331 BKF Canal ATE\PRODUCTS\CEQA Exemption\Canal_ATE_CEQA_Exemption_Memo_v5.docx) 21 Mineral Resources. Given the location of the City of San Rafael in the urbanized context of the San Francisco Bay Area and the lack of mineral resources in the area, the proposed project would not affect any known mineral resources, the proposed project would not impact mineral resources.

Noise. Construction of the proposed project would include the use of paving machines and rollers to repave asphalt and trucks to haul materials from the site. Ground-borne vibration associated with project construction activities could be perceptible; however, these levels would not be substantial.

Construction noise is permitted by the City when activities occur between the hours of 7:00 a.m. and 6:00 p.m., Monday through Friday and between the hours of 9:00 a.m. and 6:00 p.m. on Saturdays. Construction activity is not allowed on Sundays and holidays. Construction of the proposed project would be restricted to the daytime hours as allowed by the City Municipal Code.

Therefore, the proposed project would have no construction-related noise impact.

The proposed project would construct pedestrian, lighting, bicycle, and transit enhancements that include curb ramp upgrades, sidewalk gap closures, corridor lighting improvements, and uncontrolled crosswalk enhancements on 19 streets and pathways within the Canal neighborhood.

Operation of proposed improvements would not result in exposure of persons to increased noise levels since the project is not expected to generate an increase in vehicular traffic or other operational noise. Therefore, the proposed project would not expose persons to noise levels in excess of local standards.

Population and Housing. The proposed project would construct pedestrian, lighting, bicycle, and transit enhancements that include curb ramp upgrades, sidewalk gap closures, corridor lighting improvements, and uncontrolled crosswalk enhancements on 19 streets and pathways within the Canal neighborhood. The project would not construct additional major infrastructure so as to encourage population growth or new development within the immediate area or the City. The project does not include new development or uses and would therefore not induce substantial population growth in the project area either directly or indirectly. Therefore, the proposed project would not result in impacts to population and housing.

Public Services. The proposed project would construct pedestrian, lighting, bicycle, and transit enhancements that include curb ramp upgrades, sidewalk gap closures, corridor lighting improvements, and uncontrolled crosswalk enhancements on 19 streets and pathways within the Canal neighborhood.. The proposed project improvements would not require additional public services (e.g., fire protection, police protection, schools, or parks) beyond what currently exists.

Therefore, the proposed project would not result in impacts to public services.

Recreation. The proposed project would construct pedestrian, lighting, bicycle, and transit enhancements that include curb ramp upgrades, sidewalk gap closures, corridor lighting improvements, and uncontrolled crosswalk enhancements on 19 streets and pathways within the Canal neighborhood. Construction of proposed improvements could increase the use of bike lanes, sidewalks and trails within the project area, but it is not anticipated that this slight increase in use would result in physical deterioration of existing bicycle or pedestrian facilities. Implementation of the proposed project is intended to enhance these types of facilities and provide greater LSA
2/20/26 (P:\2025\20252331 BKF Canal ATE\PRODUCTS\CEQA Exemption\Canal_ATE_CEQA_Exemption_Memo_v5.docx) 22 connectivity within the Canal neighborhood. Therefore, the proposed project would not result in impacts associated with recreational facilities.

Transportation. The proposed project would construct pedestrian, lighting, bicycle, and transit enhancements that include curb ramp upgrades, sidewalk gap closures, corridor lighting improvements, and uncontrolled crosswalk enhancements on 19 streets and pathways within the Canal neighborhood. The proposed project would not add vehicular traffic to the street system, but instead would provide pedestrian, bicycle and transit improvements that could be used by nonmotorized commuters. Therefore, the proposed project would not result in impacts related to transportation.

Tribal Cultural Resources. As discussed under Criterion 15300.2(f): Historic Resources below, the proposed project would not cause a substantial adverse change in the significance of a historical resource as defined in Section 15064.5 of the State CEQA Guidelines. In addition, given the previous disturbance of the project site, the likelihood of encountering subsurface tribal cultural resources during ground-disturbing activities is low. Furthermore, Assembly Bill (AB) 52 consultation is not required for categorically exempt projects. Therefore, impacts to tribal cultural resources would not occur.

Utilities and Service Systems. The proposed project would construct pedestrian, lighting, bicycle, and transit enhancements that include curb ramp upgrades, sidewalk gap closures, corridor lighting improvements, and uncontrolled crosswalk enhancements on 19 streets and pathways within the Canal neighborhood. The proposed project would not require water or wastewater treatment as no potable water and/or toilets would be provided as part of the proposed project.

Existing storm drain facilities would be maintained as part of the proposed project. As described above, inlets or other means would be provided, where needed, to convey stormwater into the existing storm drain system, drainage ditches, and/or detention basins with minimal alteration to existing drainage patterns.

The minimal quantities of construction waste and solid waste generated during construction of the proposed project would be collected and disposed of at off-site landfills that have adequate capacity to serve the project. Operation of the project would not generate solid waste.

Given the nature of the proposed project, demand for water, wastewater treatment, storm water drainage, electricity, and solid waste disposal would be negligible. Therefore, the proposed project would have no impact on utilities or service systems.

Wildfire Hazard. The proposed project site is located within a developed urban area and consists of pedestrian, lighting, bicycle, and transit enhancements on 19 streets and pathways within the Canal neighborhood. The project site is not located within any State responsibility areas (SRA) for fire LSA
2/20/26 (P:\2025\20252331 BKF Canal ATE\PRODUCTS\CEQA Exemption\Canal_ATE_CEQA_Exemption_Memo_v5.docx) 23 service and is not within a very high fire hazard severity zone. 4 Further, proposed improvements are consistent with existing use of the public roads and trails and surrounding urban development.

Therefore, the proposed project would not exacerbate wildfire risks, impair an adopted emergency response plan or evacuation plan, expose people or structures to significant risks from wildlife, or expose project occupants to pollutant concentrations from a wildfire or the uncontrolled spread of a wildfire.

Conclusion. As described above, the proposed project would not result in a significant effect on the environment due to unusual circumstances. Therefore, the exception under State CEQA Guidelines Section 15300.2(c) does not apply to the proposed project.

Criterion 15300.2(d): Scenic Highway
d. A categorical exemption shall not be used for a project, which may result in damage to scenic resources, including but not limited to, trees, historic buildings, rock outcroppings, or similar resources, within a highway officially designated as a State Scenic Highway. This criterion does not apply to improvements required as mitigation by an adopted Negative Declaration or certified EIR.

The project site is not within view of an officially designated State scenic highway.5 Therefore, no scenic resources within view of a State Scenic Highway would be altered as part of the proposed project, and the exception under State CEQA Guidelines Section 15300.2(d) does not apply to the proposed project.

Criterion 15300.2(e): Hazardous Waste Sites
e. A categorical exemption shall not be used for a project located on a site, which is included on any list compiled pursuant to Section 65962.5 of the Government Code.

Proposed improvements would be located within public rights-of-way and on City-owned property (e.g., San Francisco Bay Trail, Pickleweed Park, and Bhatia Vista Trail). The project site does not include any active storage sites listed on the State Water Resources Control Board (SWRCB) Leaking Underground Storage (LUST) database6 or the California Department of Toxic Substances Control 4 California Department of Forestry and Fire Protection. n.d. Fire Hazard Severity Zone Viewer. Website:
https://experience.arcgis.com/experience/03beab8511814e79a0e4eabf0d3e7247/ (accessed February 20, 2026). 5
California Department of Transportation. n.d. California Scenic Highway System Map. Website:
https://caltrans.maps.arcgis.com/apps/webappviewer/index.html?id=465dfd3d807c46cc8e8057116f1aac aa (accessed February 20, 2026). 6 State Water Resources Control Board. n.d. GeoTracker. Website:
https://geotracker.waterboards.ca.gov/map/?CMD=runreport&myaddress=PIckleweed+park%2C+San+Ra fael%2C+Ca (accessed February 20, 2026).

LSA
2/20/26 (P:\2025\20252331 BKF Canal ATE\PRODUCTS\CEQA Exemption\Canal_ATE_CEQA_Exemption_Memo_v5.docx) 24 (DTSC) site cleanup program,
7 two of the component databases of the State’s Hazardous Waste and Substances Site List (Cortese List) of known hazardous materials compiled pursuant to Government Code Section 65962.5. According the State Water Resources Control Board (SWRCB) Geotracker website,8 there are several Leaking Underground Storage Tank (LUST) and Cleanup Program sites in the Canal neighborhood. All of these sites are identified closed. Therefore, no impacts associated with locating a project on a site included on a list of hazardous materials would occur, and the exception under State CEQA Guidelines Section 15300.2(e) does not apply to the proposed project.

Criterion 15300.2(f) Historic Resources
f. A categorical exemption shall not be used for a project, which may cause a substantial adverse change in the significance of a historical resource.

All improvements would be constructed within previously disturbed and paved areas. Excavation on the project site would be limited to re-paving of existing facilities and installation of proposed improvements. Construction work would occur entirely within previously disturbed areas and therefore is not expected to unearth artifacts or resources during project construction. However, in the unlikely event that an archaeological resource is discovered, the City would implement the following standard condition of approval that is required of all ground-disturbing development projects within the City. Adherence to this condition of approval would ensure the proposed project would not result in a substantial adverse change in the significant of a historical resource. • If prehistoric or historical archeological resources are found during construction activities, all activities would be redirected off site and a qualified archaeologist would be notified to assess the situation. The City of San Rafael, Marin County, and the qualified archaeologist would evaluate the significance of the deposit and make recommendations regarding the treatment of the deposit in accordance with local and State regulations. It is recommended that adverse effects to the find be avoided by project activities. If the deposit qualifies as a historical resource or unique archaeological resource, adverse effects on the deposit must be avoided, or such effects must be mitigated. Mitigation may consist of, but is not limited to, recovery and analysis of the archaeological deposit; recording the resource; preparing a report of findings; and the curation of recovered archaeological materials at an appropriate facility. Upon completion of the assessment, the archaeologist shall prepare a report documenting the methods and results and provide recommendations for the treatment of the archaeological deposits discovered. The report shall be submitted to the City of San Rafael and the Northwest Information Center. 7 California Department of Toxic Substances Control. n.d. EnviroStor. Website:
https://www.envirostor.dtsc.ca.gov/public/map/?myaddress=Pickleweed+Park%2C+San+Rafael%2C+CA (accessed February 20, 2026). 8 State Water Resources Control Board. n.d. GeoTracker. Website:
https://geotracker.waterboards.ca.gov/map/?CMD=runreport&myaddress=PIckleweed+park%2C+San+Ra fael%2C+Ca (accessed February 20, 2026).

LSA
2/20/26 (P:\2025\20252331 BKF Canal ATE\PRODUCTS\CEQA Exemption\Canal_ATE_CEQA_Exemption_Memo_v5.docx) 25 The potential to uncover human remains exists at locations throughout the Bay Area. Due to the existing urban nature of the area, it is not expected that the project would unearth artifacts or resources during project construction. However, if human remains are encountered during construction activities, the regulatory process outlined in Health and Safety Code Section7050.5 must be followed, which involves coordination with the Native American Heritage Commission and a Native American Most Likely Descendant. Adherence to this code and PRC Section 097.98, which addresses the treatment of Native American human remains, means that the proposed project would not knowingly disturb human remains but would appropriately address any human remains should any be encountered during project work.

With compliance with applicable regulatory requirements, no substantial adverse change in the significance of a historical resource would occur from the proposed project; therefore, the exception under State CEQA Guidelines Section 15300.2(f) does not apply to the proposed project.

SUMMARY
On the basis of the evidence provided above, the project is eligible for a Statutory Exemption in accordance with Public Resources Code Section 21080.25 and a Class 1 Categorical Exemption in accordance with Sections 15301, Existing Facilities, of the State CEQA Guidelines. Because the proposed project meets the criteria for the Statutory Exemption identified in Public Resources Code Section 21080.25 and for a Categorical Exemption under Section 15301 of the State CEQA Guidelines, it would not have a significant effect on the environment. Therefore, this analysis finds that a Notice of Exemption may be prepared for the project.

LSA
1 April Miller
From: Richard Peterson
Sent: Tuesday, February 24, 2026 8:33 AM
To: Mayor Kate; Maika Llorens Gulati; Eli Hill; Maribeth Bushey; Rachel Kertz; Distrib- City Clerk; Paul Navazio; April Miller; Craig Veramay; Greg Minor; Grey Melgard; publicart; [email protected]; Kristie Hubacker; [email protected] Subject: Supporting the Story, Questioning the Location Dear Fellow Residents of San Rafael,
Our names are Richard and Anna Peterson and we are homeowners who deeply value Starkweather Path for something increasingly rare in our region: unobstructed, open views of the Bay and surrounding marshland.

We want to be clear that we support the intent and artistic vision of the People of the Canal project and the goal of honoring Miwok history. Our concern is not with the story being told, but with the proposed location along Starkweather Path. We believe there are more appropriate venues where this important history can be shared without permanently altering the character of Starkweather Path.

Starkweather Path is cherished precisely because it remains a quiet, natural corridor. It is a place to connect with the Bay, observe wildlife, and enjoy uninterrupted views. The installation of 22 placards and a large sculpture would fundamentally change this experience, shifting the path from a nature refuge to an outdoor gallery. In addition, it appears that the proposed location includes frontage along the dirt path between Baypoint Lagoons and Target. All in all, it appears that this is a considerable hike for school children, the elderly and the disabled. Moreover, the dirt path becomes a sea of mud puddles during the rainy season.

We respectfully encourage the city to consider alternative locations that could honor the same history while preserving what makes Starkweather Path special, such as:

Placing the installation on the curved “inland” path in front of Target • Placing the installation at end of the Bay Trail (beach near the Gun & Rod Club to picnic area by Target) • Integrating the exhibit within the Pickleweed Community Center campus • Placing exhibit at History Museum in San Rafael
• Placing the installation at Olompali State Park
These locations would allow the story to be shared in settings that are more accessible, appropriate for gathering and reflection, and better supported by nearby parking and all while protecting the unique and peaceful nature of Starkweather Path.

We respectfully ask that the city reject the proposal in its current location and stand with the residents who are most directly impacted by this decision. Thank you for your time, thoughtful consideration, and openness to community input.

Sincerely,
Richard Peterson
Anna Peterson
2 San Rafael
1 April Miller
From: Debbie
Sent: Monday, February 23, 2026 1:23 PM
To: Mayor Kate; Maika Llorens Gulati; Eli Hill; Maribeth Bushey; Rachel Kertz; Distrib- City Clerk; Paul Navazio; April Miller; Craig Veramay; Greg Minor; Grey Melgard Subject: Supporting the Story, Questioning the Location Dear City of San Rafael leaders:

My name is Debbie Alstad and I am a reaident who deeply values Starkweather Path for something increasingly rare in our region: unobstructed, open views of the Bay and surrounding marshland.

I want to be clear that I support the intent and arƟsƟc vision of the People of the Canal project and the goal of honoring Miwok history. My concern is not with the story being told, but with the proposed locaƟon along Starkweather Path. I believe there are more appropriate venues where this important history can be shared without permanently altering the character of Starkweather Path.

I respecƞully encourage the city to consider alternaƟve locaƟons that could honor the same history while preserving what makes Starkweather Path special, such as:
• Placing the installaƟon at end of the Bay Trail (beach near the Gun & Rod Club to picnic area by Target) • IntegraƟng the exhibit within the Pickleweed Community Center campus • Placing exhibit at History Museum in San Rafael • Placing the installaƟon at Olompali State Park
These locaƟons would allow the story to be shared in seƫngs that are more accessible, appropriate for gathering and reflecƟon, and beƩer supported by nearby parking and all while protecƟng the unique and peaceful nature of Starkweather Path.

I respecƞully ask that the city reject the proposal in its current locaƟon and stand with the residents who are most directly impacted by this decision. Thank you for your Ɵme, thoughƞul consideraƟon, and openness to community input.

Sincerely,
Debbie Alstad
1 April Miller
From: GIOGLIO Levine
Sent: Saturday, February 21, 2026 7:44 PM
To: Craig Veramay
Cc: GIOGLIO Levine; Mayor Kate; Eli
Hill; Maribeth Bushey; Rachel Kertz; Paul Navazio; April Miller; Greg Minor; Grey Melgard; Lindsay Lara; publicart; Maika Llorens Gulati
Subject: Starkweather Path Projects
Attachments: Dirt path.JPG; Starweather Path.jpeg; Pedestrian count.jpeg Hi Craig,

On February 20, my neighbor Anita Casalina forwarded your response regarding her concerns about the environmental impacts of two proposed projects affecting Starkweather Path. She asked that I reply on her behalf.

The two projects Baypoint and Spinnaker communities are opposing are:
 The Peoples of the Canal Art proposal to place nine (9) permanent art installations directly along the Starkweather Path; and
 The Canal Neighborhood Active Transportation Enhancement (Canal ATE) Lighting Project, which we understand is being managed by Grey Melgard.

Installing nighttime lighting along a path that is legally closed at sunset is difficult to justify. Lighting would invite after-hours use and potentially increase noise, vandalism, trespassing, and safety concerns for nearby residents.

With respect to the art proposal, the city continues to emphasize that it is not the lead agency, only overseeing regulatory requirements. However, the City’s involvement to date reflects meaningful participation in advancing the project. As you noted in your response to Anita, City staff walked the Starkweather Path with representatives from The Canal Arts in January 2026 and recommended modifications to sign placement to align with planning, environmental, and regulatory requirements.

That level of engagement demonstrates significant influence, regardless of formal designation.

Additionally, the Mayor publicly expressed support for the project in mid-2025 by participating in the PBS segment Peoples of the Canal – A Story of 20,000 Years, filmed along Starkweather Path.

Meanwhile, our two communities only became aware of the proposal by chance after a Baypoint resident attended an August 2025 Pickleweed Advisory Council meeting.

Reducing the initial number of art installations from twenty-two to nine does not resolve the central issue: the suitability of Starkweather Path itself. This is a narrow levee trail with existing congestion, environmental sensitivity, and infrastructure considerations. Despite sustained opposition from residents, the city is still supporting nine permanent structures per your revised proposed art sign locations map.

In addition, the Peoples of the Canal Art project application submitted and approved by the BCDC anticipated increased use of approximately 300–400 additional pedestrians and 50–80 bicyclists. (see Peoples of the Canal Project Description). Adding permanent installations while projecting increased 2 traffic on a gravel levee trail raises legitimate safety concerns. I have attached photographs illustrating current congestion—dogs off-leash, joggers, cyclists, families with stroller as well as the uneven and unpaved Fred Grange owned section of the Trail path.

There are also practical concerns. The project is described as an educational resource for children, yet it would require a roughly four-mile round trip along mixed-use, partially unpaved terrain. That expectation appears unrealistic and potentially unsafe.

Our concern is not with the intent of the art project. It is with the chosen location. We continue to believe there are more appropriate alternatives, including grouping all twenty-two installations together at one end of the Bay Trail (from the beach near the Gun & Rod Club to the picnic area near Target) or integrating the exhibit within the Pickleweed Community Center campus.

You indicated that TCA is refining its proposal and that the City’s review process is “on hold.” Is the art proposal still scheduled to go before PARB on April 15, or is that timeline also paused? We would appreciate your clarification.

From our perspective, we are late in the process due to insufficient early engagement with directly impacted residents. We are asking the city to reassess the suitability of any portion of Starkweather Path for both projects, and consider relocation to sites that better balance educational goals with safety, environmental stewardship, and neighborhood impact.

Stuart Dubey and I would welcome the opportunity to meet with you at your earliest convenience— either in person or via Zoom—to engage in a constructive and collaborative dialogue with the city.

Looking forward to hearing back from you.

Sincerely,

Susan Levine
Baypoint Lagoons

1 April Miller
From: BONNIE SMOLEN
Sent: Saturday, February 21, 2026 1:58 PM
To: Mayor Kate; Eli Hill; Maribeth Bushey; Rachel Kertz; Distrib- City Clerk; Paul Navazio; April Miller; Craig Veramay; Greg Minor; Grey Melgard; Maika Llorens Gulati Subject: Preserving Open Views Along Starkweather Path

Dear SR City Officials,
I'm a 30 year resident of Baypoint Lagoons, who treasures Starkweather Path for something increasingly rare in our region: unobstructed, open views of the Bay and marshland.

I'm writing to express concern about the proposed installation of 22 permanent placards and a large steel sculpture along this 2-mile corridor. While I respect the artistic and cultural intent behind the "Peoples of the Canal" project, I believe this proposal would fundamentally change the character of this natural bay trail.

What makes Starkweather Path special is precisely its openness: the long sightlines, the uncluttered horizon, the sense of peace that comes from being surrounded by nature rather than infrastructure.

Installing signage every 0.1 miles would transform a contemplative nature walk into something closer to an outdoor exhibit hall. Placing lighting along a path that is closed at sunset makes no sense.

Over 132 square feet of permanent signage and lighting poles is not a subtle addition. It's a fundamental change to the visual experience of this space. Public signage is vulnerable to graffiti, corrosion, and weather damage, with no clearly defined, funded plan for ongoing upkeep of 22 separate installations and lighting maintenance..

I respectfully request that the city reject both proposals in their current form and stand with the residents who are directly impacted by these decisions.

Sincerely,
Bonnie Smolen
1 April Miller
From: Karla Rasmussen
Sent: Saturday, February 21, 2026 12:13 PM
To: Mayor Kate; [email protected]; Eli Hill; Maribeth Bushey; Rachel Kertz; DistribCity Clerk; Paul Navazio; April Miller; Craig Veramay; Greg Minor; Grey Melgard Subject: Supporting the Story, Questioning the Location Dear Kate Colin
My name Karla Rasmussen, and I am a resident who deeply values Stark-weather Path for something increasingly rare in our region: unobstructed, open views of the Bay and surrounding marshland.

I want to be clear that I support the intent and artistic vision of the People of the Canal project and the goal of honoring Miwok history. My concern is not with the story being told, but with the proposed location along Starkweather Path. I believe there are more appropriate venues where this important history can be shared without permanently altering the character of Starkweather Path.

I respectfully encourage the city to consider alternative locations that could honor the same history while preserving what makes Starkweather Path special, such as:
• Placing the installation at end of the Bay Trail (beach near the Gun & Rod Club to picnic area by Target) • Integrating the exhibit within the Pickleweed Community Center campus • Placing exhibit at History Museum in San Rafael
• Placing the installation at Olompali State Park
These locations would allow the story to be shared in settings that are more accessible, appropriate for gathering and reflection, and better supported by nearby parking and all while protecting the unique and peaceful nature of Starkweather Path.

I respectfully ask that the city reject the proposal in its current location and stand with the residents who are most directly impacted by this decision. Thank you for your time, thoughtful consideration, and openness to community input.

Sincerely,
Karla
Karla Rasmussen
[email protected]
1 April Miller
From: Karla Rasmussen
Sent: Saturday, February 21, 2026 11:14 AM
To: Mayor Kate; [email protected]; Eli Hill; Maribeth Bushey; Rachel Kertz; DistribCity Clerk; Paul Navazio; April Miller; Craig Veramay; Greg Minor; Grey Melgard Subject: Concerns About Environmental Impact on Starkweather Path Dear [Official Name],
My name is Karla Rasmussen, and I'm a resident of Baypoint neighborhood. I'm writing to express serious concerns about the environmental impact of the proposed "Peoples of the Canal" art installation and trail lighting projects on the Starkweather Path - Bay Trail.

Starkweather Path runs directly adjacent to sensitive salt marsh habitat, one of the Bay Area's most fragile ecosystems. The proposal to install 22 permanent placards, a large steel sculpture, and artificial lighting would:
• Disturb nesting shorebirds and migratory species that depend on this corridor • Introduce artificial light into a naturally dark environment, disrupting nocturnal wildlife and natural circadian rhythms
• Proposal to increase foot traffic on a shared use path with constrained widths leading to pedestrian safety issues
I understand and appreciate the value of public art and cultural storytelling. However, I believe this particular location, a nature corridor with documented wildlife sensitivity, is not the appropriate setting for permanent infrastructures of this scale.

I respectfully request that the city reject both proposals in their current form and stand with the residents who are directly impacted by these decisions.

Sincerely,
Karla Rasmussen
San Rafael
Karla Rasmussen
1 April Miller
From: Anton Schneider
Sent: Saturday, February 21, 2026 8:45 AM
To: Mayor Kate; [email protected]; Eli Hill; Maribeth Bushey; Rachel Kertz; DistribCity Clerk; Paul Navazio; April Miller; Craig Veramay; Greg Minor; Grey Melgard; publicart; [email protected]; Kristie Hubacker;
[email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; Cameron Macdonald; [email protected]; [email protected]; [email protected]; [email protected]
Subject: Concerns About Environmental Impact on Starkweather Path Dear neighbors,
We recently purchased a home in the Baypoint lagoons/Spinnaker neighborhood. The reason that we came here is because of the gorgeous views along the bayfront, and the natural path along the bay. We have been shocked by news that our elected officials, contractors and representatives are about to impact the beauty of this natural environment in a negative way. I'm writing to express my serious concerns about the environmental impact and safety implications of the proposed "Peoples of the Canal" art installation and trail lighting projects on the Starkweather Path - Bay Trail.

I respectfully request that the city reject both proposals in their current form and stand with the residents who are directly impacted by these decisions.

Sincerely,
Anton Schneider
1 April Miller
From: PAULA HAMMONS
Sent: Friday, February 20, 2026 6:12 PM
To: Mayor Kate; [email protected]; Eli Hill; Maribeth Bushey; Rachel Kertz; DistribCity Clerk; Paul Navazio; April Miller; Craig Veramay; Greg Minor; Grey Melgard; publicart; [email protected]; Kristie Hubacker;
[email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; Cameron Macdonald; [email protected]; [email protected]; [email protected]; [email protected]
Subject: Supporting the Story, Questioning the Location Dear concerned official,
My name is Paula Hammons and I am a long Ɵme resident of Baypoint Lagoons who deeply values Starkweather Path for something increasingly rare in our region: unobstructed, open views of the Bay and surrounding marshland and a peaceful, much needed respite from the constructed environment I want to be clear that I support the intent and arƟsƟc vision of the People of the Canal project and the goal of honoring Miwok history. My concern is not with the story being told, but with the proposed locaƟon along Starkweather Path. I believe there are more appropriate venues where this important history can be shared without permanently altering the character of Starkweather Path.

Sincerely,
Paula Hammons
1 April Miller
From: Anita Casalina
Sent: Friday, February 20, 2026 1:03 PM
To: Mayor Kate; [email protected]; Eli Hill; Maribeth Bushey; Rachel Kertz; DistribCity Clerk; Paul Navazio; April Miller; Craig Veramay; Greg Minor; Grey Melgard Subject: Concerns About Environmental Impact on Starkweather Path Dear [Official Name],
My name is Anita Casalina, and I'm a resident of the Baypoint / Spinnaker neighborhood. I'm wriƟng to express serious concerns about the environmental impact of the proposed "Peoples of the Canal" art installaƟon and trail lighƟng projects on the Starkweather Path - Bay Trail.

Starkweather Path runs directly adjacent to sensiƟve salt marsh habitat, one of the Bay Area's most fragile ecosystems.

The proposal to install 22 permanent placards, a large steel sculpture, and arƟficial lighƟng would:
• Disturb nesƟng shorebirds and migratory species that depend on this corridor • Introduce arƟficial light into a naturally dark environment, disrupƟng nocturnal wildlife and natural circadian rhythms • Proposal to increase foot traffic on a shared use path with constrained widths leading to pedestrian safety issues I understand and appreciate the value of public art and cultural storytelling. However, I believe this parƟcular locaƟon, a nature corridor with documented wildlife sensiƟvity, is not the appropriate seƫng for permanent infrastructures of this scale.

I respecƞully request that the city reject both proposals in their current form and stand with the residents who are directly impacted by these decisions.

Sincerely,
Anita Casalina
San Rafael, CA 94901
1 April Miller
From: Richard Peterson
Sent: Tuesday, February 24, 2026 9:50 AM
To: Mayor Kate; Maika Llorens Gulati; Eli Hill; Maribeth Bushey; Rachel Kertz; Distrib- City Clerk; Paul Navazio; April Miller; Craig Veramay; Greg Minor; Grey Melgard; publicart; [email protected]; Kristie Hubacker; [email protected] Subject: Safety Concerns Regarding Structures on Starkweather Path Levee Dear Fellow San Rafael Residents,
Our names are Richard and Anna Peterson, and we live in Spinnaker Point, adjacent to Starkweather Path. We are writing to raise practical safety concerns about the proposed permanent art and lighting installations on this corridor.

Starkweather Path sits atop a flood-control levee that protects over 400 homes in our community. Adding 22 permanent placards, a large steel sculpture, and lighting infrastructure raises important issues:
• No separation between pedestrians and high-speed e-bikes forcing walkers off the path and onto the gravel which is where the 22 installations would be anchored • Unresolved on-going maintenance responsibilities due to vandalism, weather and salt air not addressed
• Expecting children to walk 4 miles roundtrip to view the installations is unrealistic and exposes them to injury by bikes, scooters and e-bikes and impractical for them to walk on the unpaved portion between Target and Starkweather. Furthermore, during the rainy season this unpaved portion is often littered with puddles.
• Installing installations on the gravel uneven surface is not ADA compliant which poses another safety threat to pedestrians
• The levee is to protect 400 homes and not be used for permanent art installations which would impede emergency response efforts
• Lighting would invite after-hours use, increasing noise, safety concerns, and trespassing for nearby residents considering that the path is closed at sunset; City employees have indicated that the current hours would be extended to after dark, so why install lighting? We support thoughtful improvements to our community, but we believe these issues deserve to be heard and addressed by the city before any commitment is made to permanently change Starkweather's critical infrastructure.

We respectfully request that the city reject both proposals in their current form and stand with the residents who are directly impacted by these decisions.

Sincerely,
Richard and Anna Peterson
1 April Miller
From: Sutherland, Sexton
Sent: Tuesday, February 24, 2026 1:21 PM
To: Mayor Kate; Maika Llorens Gulati; Eli Hill; Maribeth Bushey; Rachel Kertz; Distrib- City Clerk; Paul Navazio; April Miller; Craig Veramay; Greg Minor; Grey Melgard; publicart; [email protected]; Kristie Hubacker; [email protected]; [email protected]; [email protected]; Community Development; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; Cameron Macdonald; [email protected]; [email protected]; [email protected]; [email protected] Subject: Preserving Open Views Along Starkweather Path
Dear anyone connected to the project on the Starkweather, I'm Sexton Sutherland, a resident of SPINNAKER, who treasures Starkweather Path for something increasingly rare in our region: unobstructed, open views of the Bay and marshland.

I’m very much opposed to the desecraƟon of the path with signs and lights. It is one of the very few areas where one can go to enjoy the sƟllness and quiet of nature without being encroached upon by City signs and light. The value of silence in nature is important for both well-being, the soul, and good mental health. I have enjoyed my walks on the path for 13 years. I am both horrified and saddened that this might be taken away from me with the introducƟon of more “ civilizaƟon” around this rare oasis of nature.

It also would bring more cars onto the street of SPINNAKER, which has been having an issue with the city ever since I have come here about too much crowded parking with no remediaƟon. This just means an added burden of parking.

And finally, I am concerned that aŌer the first years of its implementaƟon, there will be ongoing, graffiƟ and liƩering, which is even a problem now without the financial upkeep that the city does not even do it at this point.

I also agree with all of the issues of the template that was provided below.

I'm wriƟng to express concern about the proposed installaƟon of 22 permanent placards and a large steel sculpture along this 2-mile corridor. While I respect the arƟsƟc and cultural intent behind the "Peoples of the Canal" project, I believe this proposal would fundamentally change the character of this natural bay trail.

What makes Starkweather Path special is precisely its openness: the long sightlines, the uncluƩered horizon, the sense of peace that comes from being surrounded by nature rather than infrastructure. Installing signage every 0.1 miles would transform a contemplaƟve nature walk into something closer to an outdoor exhibit hall. Placing lighƟng along a path that is closed at sunset makes no sense.

Over 132 square feet of permanent signage and lighƟng poles is not a subtle addiƟon. It's a fundamental change to the visual experience of this space. Public signage is vulnerable to graffiƟ, corrosion, and weather damage, with no clearly defined, funded plan for ongoing upkeep of 22 separate installaƟons.

I'm not opposed to public art or community storytelling. But I believe a project of this scale and permanence deserves a more inclusive process, one that genuinely incorporates feedback from the people who use and care for this space every day and love the path as it is.
2 I respecƞully request that the city reject both proposals in their current form and stand with the residents who are directly impacted by these decisions.

Sincerely,
Sexton Sutherland
San Rafael CA 94901
1 April Miller
From: Sutherland, Sexton
Sent: Tuesday, February 24, 2026 1:05 PM
To: Mayor Kate; Maika Llorens Gulati; Eli Hill; Maribeth Bushey; Rachel Kertz; Distrib- City Clerk; Paul Navazio; April Miller; Craig Veramay; Greg Minor; Grey Melgard Subject: Preserving Open Views Along Starkweather Path
Dear
I'm [Your Name], a [resident/visitor] who treasures Starkweather Path for something increasingly rare in our region:
unobstructed, open views of the Bay and marshland.

I respecƞully request that the city reject both proposals in their current form and stand with the residents who are directly impacted by these decisions.

Sincerely,
[Your Name]
[Your Address]
From: ANANDI MATTESON
Sent: Sunday, February 22, 2026 6:07 PM
To: Mayor Kate <[email protected]>; Maika Llorens Gulati <[email protected]>; Eli Hill <[email protected]>; Maribeth Bushey <[email protected]>; Rachel Kertz <[email protected]>; Distrib- City Clerk <[email protected]>; Paul Navazio <[email protected]>; April Miller <[email protected]>; Craig Veramay <[email protected]>; Greg Minor <[email protected]>; Grey Melgard <[email protected]> Subject: Subject: Preserving Open Views Along Starkweather Path Hello,
I'm Anandi Matteson, a resident of the Baypoint Lagoons Association who treasures Starkweather Path for something increasingly rare in our region: unobstructed, open views of the Bay and marshland.

What makes Starkweather Path special is precisely its openness: the long sightlines, the uncluttered horizon, the sense of peace that comes from being surrounded by nature rather than infrastructure. Installing signage every 0.1 miles would transform a contemplative nature walk into something closer to an outdoor exhibit hall. Placing lighting along a path that is closed at sunset makes no sense.

I respectfully request that the city reject both proposals in their current form and stand with the residents who are directly impacted by these decisions.

Sincerely,
Anandi Matteson
San Rafael, CA 94901
From: ANANDI MATTESON
Sent: Sunday, February 22, 2026 6:10 PM
To: Mayor Kate <[email protected]>; Maika Llorens Gulati <[email protected]>; Eli Hill <[email protected]>; Maribeth Bushey <[email protected]>; Rachel Kertz <[email protected]>; Distrib- City Clerk <[email protected]>; Paul Navazio <[email protected]>; April Miller <[email protected]>; Craig Veramay <[email protected]>; Greg Minor <[email protected]>; Grey Melgard <[email protected]> Subject: Subject: Safety Concerns Regarding Structures on Starkweather Path Levee Hi,
My name is Anandi Matteson and I live in Baypoint Lagoons Association, near Starkweather Path.

I'm writing to raise practical safety concerns about the proposed permanent installations on this corridor.

Starkweather Path sits atop a flood-control levee that protects over 400 homes in our community.

Adding 22 permanent placards, a large steel sculpture, and lighting infrastructure raises important issues:
• No separation between pedestrians and high-speed e-bikes forcing walkers off the path and onto the gravel which is where the 22 installations would be anchored • Unresolved on-going maintenance responsibilities due to vandalism, weather and salt air not addressed
• Expecting children to walk 4 miles roundtrip to view the installations is unrealistic and exposes them to injury by bikes, scooters and e-bikes and impractical for them to walk on the unpaved portion between Target and Starkweather
• Installing installations on the gravel uneven surface is not ADA compliant which poses another safety threat to pedestrians
• The levee is to protect 400 homes and not be used for permanent art installations which would impede emergency response efforts
• Lighting would invite after-hours use, increasing noise, safety concerns, and trespassing for nearby residents considering that the path is closed at sunset I support thoughtful improvements to our community, but I believe these issues deserve to be heard and addressed by the city before any commitment is made to permanently change Starkweather's critical infrastructure.

I respectfully request that the city reject both proposals in their current form and stand with the residents who are directly impacted by these decisions.

Sincerely,
Anandi Matteson
San Rafael, CA
-----Original Message-----
From: Claire Parker
Sent: Wednesday, February 18, 2026 8:22 PM
To: Mayor Kate <[email protected]>; [email protected]; Eli Hill <[email protected]>; Maribeth Bushey <[email protected]>; Rachel Kertz <[email protected]>; Distrib- City Clerk <[email protected]>; Paul Navazio <[email protected]>; April Miller <[email protected]>; Craig Veramay <[email protected]>; Greg Minor <[email protected]>; Grey Melgard <[email protected]>
Subject: Concerns About Environmental Impact on Starkweather Path To whom it may concern,
My name is Claire Parker, and I'm a resident of the Baypoint / Spinnaker neighborhood. I'm writing to express serious concerns about the environmental impact of the proposed "Peoples of the Canal" art installation and trail lighting projects on the Starkweather Path - Bay Trail.

Starkweather Path runs directly adjacent to sensitive salt marsh habitat, one of the Bay Area's most fragile ecosystems. The proposal to install 22 permanent placards, a large steel sculpture, and artificial lighting would:
• Disturb nesting shorebirds and migratory species that depend on this corridor • Introduce artificial light into a naturally dark environment, disrupting nocturnal wildlife and natural circadian rhythms • Proposal to increase foot traffic on a shared use path with constrained widths leading to pedestrian safety issues
I understand and appreciate the value of public art and cultural storytelling. However, I believe this particular location, a nature corridor with documented wildlife sensitivity, is not the appropriate setting for permanent infrastructures of this scale.

I respectfully request that the city reject both proposals in their current form and stand with the residents who are directly impacted by these decisions.

Sincerely,
Claire Parker
-----Original Message-----
From: Sheri Belloni
Sent: Monday, February 23, 2026 4:30 PM
To: Mayor Kate <[email protected]>; Maika Llorens Gulati <[email protected]>; Eli Hill <[email protected]>; Maribeth Bushey <[email protected]>; Rachel Kertz <[email protected]>; Distrib- City Clerk <[email protected]>; Paul Navazio <[email protected]>; April Miller <[email protected]>; Craig Veramay <[email protected]>; Greg Minor <[email protected]>; Grey Melgard <[email protected]> Subject: Concerns About Environmental Impact on Starkweather Path Dear Mayor Collin, et.al.,
My name is Cheryl Belloni. I'm a resident of Spinnaker Point, and Starkweather Park Path is literally my backyard. I'm writing to express serious concerns concerning the environmental impact of the proposed "Peoples of the Canal" art installation and trail lighting projects on the Starkweather Path - Bay Trail.

Aside from being directly behind my home, Starkweather Path runs directly adjacent to sensitive salt marsh habitat, one of the Bay Area's most fragile ecosystems. The proposal to install 22 permanent placards, a large steel sculpture, and artificial lighting is quite absurd. Besides being an eyesore to the residents along the Path, these projects will:
• Disturb nesting shorebirds and migratory species that depend on this corridor • Introduce artificial light into a naturally dark environment, disrupting nocturnal wildlife and natural circadian rhythms • Proposal to increase foot traffic on a shared use path with constrained widths leading to pedestrian safety issues
I understand and appreciate the value of public art and cultural storytelling. However, I believe this particular location, a nature corridor with documented wildlife sensitivity, and directly adjacent to homes in Spinnaker and Baypoint, is not the appropriate setting for permanent infrastructures of this scale.

I respectfully request that the city reject both proposals in their current form and stand with the residents who are directly impacted by these decisions.

Sincerely,
Cheryl Belloni
Sheri Belloni
-----Original Message-----
From: Stuart Dubey
Sent: Monday, February 23, 2026 10:42 AM
To: Mayor Kate <[email protected]>; Maika Llorens Gulati <[email protected]>; Eli Hill <[email protected]>; Maribeth Bushey <[email protected]>; Rachel Kertz <[email protected]>; Distrib- City Clerk <[email protected]>; Paul Navazio <[email protected]>; April Miller <[email protected]>; Craig Veramay <[email protected]>; Greg Minor <[email protected]>; Grey Melgard <[email protected]>; publicart <[email protected]>; [email protected]; Kristie Hubacker <[email protected]>; [email protected]; [email protected]; [email protected]; [email protected]; [email protected]; [email protected] Subject: Preserving Open Views Along Starkweather Path
Dear San Rafael City officials and project stakeholders, My name is Stuart Dubey and I’m a 28 year Baypoint Resident who treasures Starkweather Path's unobstructed, open views of the Bay and marshland.

I'm writing to express concern about the proposed installation of 22 permanent placards (and a large steel sculpture as already approved by the BCDC) along this 2-mile corridor. While I respect the artistic and cultural intent behind the "Peoples of the Canal" project, I believe this proposal would fundamentally change the character of this natural bay trail.

What makes Starkweather Path special is precisely its openness: the long sightlines, the uncluttered horizon, the sense of peace that comes from being surrounded by nature rather than infrastructure.

Installing signage every 0.1 miles would transform a contemplative nature walk into something closer to an outdoor exhibit hall. Placing lighting along a path that is closed at sunset makes no sense.

I respectfully request that the city reject both proposals in their current form and stand with the residents who are directly impacted by these decisions.

Sincerely,
Stuart Dubey
San Rafael
____________________________________________________________________________________

FOR CITY CLERK ONLY
Council Meeting:

Disposition:

Agenda Item No: 3.b
Meeting Date: March 2, 2026

SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Finance
Prepared by: Paul Navazio, Finance Director City Manager Approval: ______________ TOPIC: FISCAL YEAR 2025-26 MID-YEAR BUDGET UPDATE
SUBJECT: FISCAL YEAR 2025-26 MID-YEAR BUDGET UPDATE FOR THE SECOND QUARTER ENDING DECEMBER 31, 2025, AND APPROVAL OF RESOLUTIONS AUTHORIZING

SELECTED MID-YEAR SUPPLEMENTAL BUDGET APPROPRIATIONS TOTALING $569,805, AUTHORIZING APPLICATION OF CREDIT CARD PROCESSING FEES TO

SELECTED CREDIT CARD TRANSACTIONS, AND AMENDMENTS TO APPLICABLE SALARY SCHEDULES TO REFLECT FY 2025-26 MID-YEAR PERSONNEL CHANGES RECOMMENDATION:

Staff recommends that the City Council:
1) Accept the FY 2025-26 Mid-Year Budget Update, presenting revenue and expenditure results through the second quarter of the current fiscal year (through the accounting period ended December 31, 2025),
2) Adopt a resolution authorizing supplemental FY2025-26 mid-year budget appropriations totaling $569,085 across all funds, as reflected in (Attachment B), 3) Adopt a resolution authorizing the City Manager or designee to apply a credit card processing fee for payments received through credit card, debit card, or electronic transfer transactions to selected transactions (Attachment C),
4) Adopt a resolution approving personnel classification and salary resolution updates related to Traffic Engineering Staffing and Temporary/Seasonal/Retiree minimum wage adjustments (Attachment D).

BACKGROUND:

This agenda item presents the mid-year budget update report summarizing revenue and expenditure results through the second quarter of the fiscal year. In addition, the report provides updated revenue and expenditure projections for the City’s General Fund through the end of the fiscal year (June 30, 2026). The quarterly budget updates are primarily informational reports that provide periodic updates on SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
financial results relative to the approved budget. This report informs mid-year budget adjustments and the initial development of the City’s fiscal year (FY) 2026-27 budget.

ANALYSIS:

Highlights of the FY 2025-26 mid-year revenue and expenditure results include the following (Attachment A):
• All Funds revenues through the second quarter of FY 2025-26 were $97.16 million or 49% of the amended revenue budget of $198.44 million.
• All Funds expenditures through the second quarter of FY 2025-26 totaled $103.06 million. This, combined with an additional $17.50 million in encumbrances related to executed contracts and purchase orders, represents commitments totaling 51.8% of the amended expenditure budget of $232.79 million.
• General Fund revenues through the second quarter of FY 2025-26 totaled $42.95 million, or 40.2% of the amended budget of $106.89 million.
o Most categories of General Fund revenues appear to be tracking at, or above, the expected budget through the second quarter of the fiscal year.
 Property tax revenues are tracking with original budget projections, consistent with overall growth in assessed values, as reported by the County Assessor’s Office.  Sales and Use Tax, and Transaction and Use Taxes (Measures E and R), reflect receipts through November 2025 due to the lag time in collections. Projections for year-end sales tax receipts are approximately $469,000 higher than budgeted. Staff will continue to monitor receipts through Q3 and Q4 to inform projections for the FY 2026-27 budget.
 Licenses and Permits, primarily related to development activity, are tracking consistently with the budget through the first two quarters of the fiscal year. o Selected General Fund revenues that appear to be lagging budget estimates through the first two quarters include:
 Use of Money (Interest Earnings) recorded through the first half of the fiscal year totaled $243,459, or 17.8% of the estimate included in the approved budget. Based on these results, staff project this category will end the fiscal year at $1.03 million, $434,000 below the approved budget. These results are attributable to the current interest rate environment and the rebalancing of the City’s investment portfolio as investments mature.
• General Fund expenditures through the second quarter of FY 2025-26 were $58.85 million. Combined with encumbrances of $2.085 million, this represents a combined commitment of 52.8% of the adjusted budget of $115.37 million.
o Through the second quarter, General Fund personnel costs were recorded at $38.93 million, or 51.6% of the amended budget of $75.49 million. The primary factors contributing to higherthan-expected personnel costs include Fire Department overtime costs, combined with salary savings that are trending below the levels assumed in the development of the FY 2025-26 budget.

SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
o Departmental non-personnel expenditures are within budget, accounting for selected professional services contracts that reflect as encumbered appropriations as of the end of the second quarter. Year-end projections for non-personnel expenditures are expected to somewhat offset the unfavorable budget variance within overall personnel costs.

General Fund Year-End Projections
Based on results through the first half of the fiscal year, staff has prepared updated projections for General Fund revenue and expenditures through the end of the fiscal year, summarized as follows:
• General Fund revenues are currently projected to end the year at $107.30 million, or $409,000 (0.4%) above the amended budget of $106.89 million.
• General Fund expenditures are projected to end the year at $117.85 million, or $1.70 million (1.5%) above the amended budget of $116.15 million.

General Fund Revenues. As noted above, major contributors to the projected favorable result for General Fund revenues are slightly favorable results for Sales Tax revenues (including Measure E and Measure R). Property Transfer Tax and Transient Occupancy Tax revenues are tracking above budget through the first six months of the fiscal year, offset, however, by revenues from Interest Earnings and other miscellaneous revenue categories, which are tracking slightly below budget. Most other major General Fund revenue categories combine to yield year-end projections largely consistent with budget estimates.

General Fund Expenditures. General Fund expenditures are expected to end the year $1.70 million over budget. This result stems from personnel costs trending roughly $2.7 million over budget, offset by nonpersonnel costs expected to end the year an estimated $1.0 million under budget. This result is in sharp contrast to general fund expenditures over the past several years, where the General Fund typically experienced significant personnel cost savings.

These Mid-Year General Fund revenue and expenditure projections yield a net $1.29 million unfavorable variance to the projected year-end fund balance. Should this result materialize at year-end, the variance would be absorbed by the fund balance (reserves) and would reduce the amount of one-time funding available to be reappropriated for priority needs in future fiscal years.

Attachments A to this report present additional details related to the revenue and expenditure results through the second quarter of FY 2025-26.

Adopted Amended Year-To-Date % of Amended
FY 2025-26 FY2025-26 Actuals FY 2025-26 Year-End
Budget Budget (Dec) Encumb. Budget Projection $ %
Revenues $ 106.39 $ 106.89 $ 42.95 40.2% 107.30 $ $ 0.41 0.4% Expenditures $ 114.03 $ 116.15 $ 59.05 $ 2.09 52.6% 117.85 $ $ 1.70 1.5% Net $ (7.64) $ (9.26) $ (16.10) $ (10.55) $ (1.29)
Year-End
Variance
FY 2025-26 General Fund Budget Projections
as of 12/31/25
(Dollars in $M)
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 4
FY2025-26 Capital Improvement Plan
Expenditures By Fund
• Through the second quarter of the fiscal year, capital project expenditures were $4.52 million.

When combined with encumbrances (or executed contracts) of $7.20 million, commitments against the amended budget totaled $11.72 million, or 34.3% of the amended budget of $38.65 million.
• The amended capital budget of $34.21 million reflects the original adopted budget of $15.96 million, as well as supplemental appropriations of $18.25 million, including carry-over appropriations approved in the prior fiscal year that are required to support ongoing projects, as well as additional supplemental appropriations approved by the City Council since the start of the fiscal year.

Mid-Year Supplemental Budget Appropriations
As part of the Mid-Year Budget Update, staff is recommending City Council approval of selected budget amendments totaling $569,805 across various funds to provide supplemental FY 2025-26 budget appropriations to reflect new funding, address unanticipated expenditures, and correct selected FY 2025- 26 approved budget appropriations. These supplemental budget appropriations are, in turn, largely supported by offsetting revenue adjustments of $424,826.

In addition, the recommended Mid-Year Budget adjustments include the re-classification of $1,594,000 in grant fund appropriations related to MTC’s One Bay Area Grant. These grant funds were approved for appropriation by the City Council at their meeting on January 20, 2026; staff is recommending that these funds be appropriated within the City’s Grant Fund (283) rather than the Development Services Fund (207) for ease of tracking and reporting.

FUND ACCOUNT DESCRIPTION

ADOPTED
BUDGET

TRANSFERS/

ADJUSTMENTS

REVISED
BUDGET
YTD

EXPENDED ENCUMBRANCES

AVAILABLE
BUDGET
%
USED
205 205 Stormwater $ 1,235,000 $ 3,438,676 $ 4,673,676 $ 1,186,058 $ 2,207,747 $ 1,279,872 72.6% 206 206 Gas Tax 8,764,204 9,636,289 18,400,493 1,187,049 2,416,794 14,796,650 19.6% 241 241 Measure A Open Space 400,000 677,370 1,077,371 487,336 207,262 382,773 64.5% 246 246 Traffic Mitigation 0 76,376 76,376 0 76,376 0 100.0% 401 401 Capital Improvement 704,000 3,044,634 3,748,634 821,167 1,718,027 1,209,440 67.7% 420 420 Essential Facilities 880,000 4,000 884,000 208,237 241,025 434,738 50.8% 430 430 Measure P Library Parcel T 1,500,000 -26,125 1,473,875 578,162 289,557 606,156 58.9% 611 611 Building Maintenance 2,475,000 1,401,760 3,876,760 51,728 45,532 3,779,500 2.5% Grand Total $ 15,958,204 $ 18,252,980 $ 34,211,184 $ 4,519,738 $ 7,202,318 $ 22,489,129 34.3% Fund Revenues Appropriations Comments
Supplemental Budget Appropriations
210 Paramedic/EMS 70,000 Payment of prior year invoices 214 Library Fund 10,000 10,000 Library donation
222 Recreation Revolving Fund 379,826 344,409 Contract Recreation Program Instructors 35,000 35,000 Measure A /FARE Grant - Canal Commumity Garden 237 Loch Lomond Marina CFD #2 59,676 Reflects expenditures per Engineer's Report 246 Traffic Mitigation Fund 50,000 Udare of Traffic Mitigation Guidelines 424,826 569,085
Funding Re-allocations
207 Development Services Fund (1,594,000) (1,594,000) MTC One Bay Area Grant 283 Grant Funds 1,594,000 1,594,000
NET Mid-Year Adjustments $ 424,826 $ 569,085
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 5
Attachment B to this report presents a summary of the FY 2025-26 budget adjustments being recommended for approval as part of this Mid-Year Budget Update.

Credit Card Service Fee
This section of the report seeks City Council consideration of a recommended credit card service fee.

Finance staff recommends that a fee, not-to-exceed 4%, or the actual cost of the service fee, whichever is less, may be imposed on all credit card, debit card, and electronic fund transfer transactions, at the discretion of the charging department. These fees will cover the cost of accepting credit card payments as established by the credit companies but will not exceed the cost incurred by the City to provide the payment option. Customers can continue to pay with cash, check, or in some cases, e-check, without incurring a service fee.

Government Code 6159 (c) states that a city desiring to authorize the use of a credit card, debit card, or electronic funds transfer pursuant to subdivision (b) shall obtain the approval of its city council.

Additionally, Government Code 6159 (h) states that a city may impose a fee for the use of a credit or debit card or electronic funds transfer, not to exceed the costs incurred by the agency in providing for payment by credit or debit card or electronic funds transfer. The proposed resolution included with this staff report would ensure compliance with all applicable sections of Government Code 6159 related to credit card transactions accepted by a local government entity.

Currently, the City accepts credit card payments, and for some departments, the amount being charged can be a large sum, which generates a significant fee. By adding a service fee to all credit card transactions (at the discretion of the operating department), the City will be able to continue providing this payment option without incurring increased costs.

Credit card processing fees, or service fees, add an additional cost to each credit card transaction. These are charges that merchants (the City) pay to payment service providers and credit card companies to authorize and complete card transactions. In the prior fiscal year, a total of $618,000 in credit card processing fees were incurred by the City (including $183,000 in fees charged to the General Fund).

Mid-Year Personnel Changes
This section of the report seeks Council consideration of recommended personnel actions. Periodically, the Human Resources Department seeks to establish, reallocate, or delete positions to reorganize or restructure staffing to most effectively and efficiently serve the community and city goals.

In conjunction with this mid-year budget review, Staff is recommending the following:
• Principal Engineer – Traffic; create new classification and convert one (1.0 FTE) Senior Civil Engineer (DPW) to 1.0 FTE Principal Engineer – Traffic
o This position will remain in the Western Council of Engineers unit and will include licensing and statutory responsibilities, including serving as the city’s designated Traffic Engineer as outlined in the city’s municipal code. • Update Temporary/Seasonal/Retiree Salary Resolution to Reflect Minimum Wage Increases o As part of the City’s ongoing commitment to fair wages and in compliance with state and local minimum wage laws, staff recommends updating the salary resolution to reflect the most recent minimum wage increases on January 1, 2026. This change will ensure compliance with the state's minimum wage laws and help the City remain competitive in attracting and retaining talent for entry-level positions.

SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 6
o Based on temporary/seasonal hours worked in the past 12 months for classifications impacted, the annual cost of this minimum wage increase is estimated to be $16,000.

RECOMMENDED ACTION:

Staff recommend that the City Council:
1) Accept the FY 2025-26 Mid-Year Budget Update, presenting revenue and expenditure results through the second quarter of the current fiscal year (through the accounting period ended December 31, 2025),
2) Adopt a resolution authorizing supplemental mid-year budget appropriations totaling $569,085 across all funds, as reflected in (Attachment B),
3) Adopt a resolution authorizing the City Manager or designee to apply a credit card processing fee for payments received through credit card, debit card, or electronic transfer transactions to selected transactions (Attachment C),
4) Adopt a resolution approving personnel classification and salary resolution updates related to Traffic Engineering Staffing and Temporary/Seasonal/Retiree minimum wage adjustments (Attachment D).

ATTACHMENTS:

Attachment A – Revenue and Expenditure Results through December 31, 2025 Attachment B – Resolution Authorizing Proposed Mid-Year Supplemental Budget Appropriations Attachment C – Resolution Authorizing Application of Credit Card Processing Fees to Selected Credit Card Transactions
Attachment D – Resolution Approving Personnel Classification and Salary Resolution Updates related to Traffic Engineering Staffing and Temporary/Seasonal/Retiree Minimum Wage Adjustments
1) Principal Engineer - Traffic classification
2) Salary Schedule – Western Council of Engineers
3) Salary Schedule – Temporary/Seasonal/Retirees

ATTACHMENT A
FY 2025-26 Mid-Year (Q2) Budget Update
• All Funds revenues through the second quarter of FY 2025-26 were $97.16 million or 49% of the amended revenue budget of $198.44 million.
• Capital Fund revenues of $9.76 million, representing 110.6% of budgeted revenues ($8.82 million) reflect capital grant fund reimbursements received during the period related to the Pickleweed Field Turf replacement project (wherein revenues were budgeted in prior fiscal year).

All Funds expenditures through the second quarter of FY 2025-26 totaled $103.06 million. This, combined with an additional $17.50 million in encumbrances related to executed contracts and purchase orders, represents 51.8% of the amended expenditure budget of $232.79 million. • The Adjusted FY2025-26 budget reflects additional budget augmentations totaling $9.68 million approved by the City Council (and processed) during the second quarter, as follows:

Meeting Date Fund Description Amount
8/6/2025 281 – Grants STEP Grant $105,000
8/18/2025 206 – Gas Tax Fourth St and West Crescent Drive 34,224 9/2/2025 215 – Library Pickleweed Library Renovation 690,780 10/06/2025 242 – Meas. C Measure C – Wildfire Prevention 1,108,319 10/16/2025 407- Parks CIP Commemorative Benches 6,117
11/17/2025 283 – Grants 350 Merrydale – Property Acquisition 7,000,000 207* - Development Development Services Contracts 734,575 $9,679,015
*Director of Finance authorized to process supplemental budget appropriations within the developmental services fund at the November 17th Council meeting. • On an all-funds basis departments are generally tracking within budget through the first six months of the fiscal year. Departments with significant capital project (or other one-time) appropriations reflect expenditures and encumbrances exceeding 50% of budget through the second quarter, examples include:
o City Manager’s Office – includes funding in support of Community Services projects, including the acquisition of the 350 Merrydale property. o Digital Services – includes encumbrance of funds covering annual information systems support (Xantrion) and enterprise software licenses.
o Community and Economic Development – reflects encumbrances of professional services contracts funded through Development Services Fund to support processing of development applications for major projects subject to developer reimbursement agreements.
o Library and Recreation Department commitments through the second quarter (52.8% of budget) reflect encumbered appropriations related to capital projects. o Non-Departmental expenditures through the second quarter (66.7% of budget) include General Fund Transfers to other funds totaling $6.00 million, approved as part of the FY2025-26 budget.
• General Fund revenues through the second quarter of FY 2025-26 totaled $42.95 million, or 40.2% of the approved budget of $106.39 million.
• Based on results through the first half of the fiscal year, General Fund revenues are projected to end the year at $107.30 million, representing a favorable variance of $409,000 compared to the amended budget estimate.
• Most categories of General Fund revenues appear to be tracking at, or above, the expected budget through the second quarter of the fiscal year.
o Property tax revenues are tracking with original budget projections, consistent with overall growth in assessed values, as reported by the County Assessor’s Office. o Sales and Use Tax, and Transaction and Use Taxes (Measures E and R), reflect receipts through November 2025 due to the lag time in collections. Projections for year-end sales tax receipts are approximately $469,000 higher than budgeted. Staff will continue to monitor receipts through Q3 and Q4, to inform projections for the FY26/27 budget. o Business License Tax receipts recorded through December 31, 2025 reflect one quarterly payment, due to timing of receipts.
o Franchise Fees and Taxes reflect partial payments through December 2025 due to the delay in payments accounting for activity through the first six months of the fiscal year. o Use of Money (Interest Earnings) recorded through the first half of the fiscal year totaled $243,459 or 17.8% of the estimate included in the approved budget. o Licenses and Permits, primarily related to development activity, are tracking consistent with budget through the first two quarters of the fiscal year.

Table 4
FY 2025-26 General Fund Revenues and Transfers-In
Revenue Category
Adopted Budget
FY26
Adjusted Budget
FY26
Actual Thru
Dec FY26 % Budget Projected FY26
Budget
Variance
Taxes
41101 Property Tax (Current Se 21,575,199 21,575,199 11,845,984 54.9% 21,538,152 (37,047) 41102 Property Tax [Current Un 412,145 412,145 392,321 95.2% 432,321 20,176 41103 Supplemental Tax 380,000 380,000 59,656 15.7% 239,656 (140,344) 41104 E.R.A.F. 3,600,000 3,600,000 1,824,377 50.7% 3,648,754 48,754 41105 VLF Property Tax Backfi 7,786,809 7,786,809 3,938,828 50.6% 7,877,655 90,846 41106 State Homeowners Prope 70,000 70,000 10,242 14.6% 70,000 - 41107 Unitary Tax 341,232 341,232 - 0.0% 349,612 8,380
41211 Sales & Use Taxes 25,409,165 25,409,165 8,790,073 34.6% 25,725,005 315,840 41213 Measure E - Use Tax (TU 14,609,000 14,609,000 5,033,897 34.5% 14,725,449 116,449 41214 Measure R - Use Tax (TU 4,870,000 4,870,000 1,664,158 34.2% 4,906,893 36,893 41301 Transient Occupancy Ta 3,900,000 3,900,000 1,444,736 37.0% 4,000,000 100,000 41401 Franchise Fee: Refuse 3,200,000 3,200,000 1,317,250 41.2% 3,161,401 (38,599) 41402 Franchise Tax 1,751,000 1,751,000 171,075 9.8% 1,751,000 - 41501 Business License Tax 2,800,000 2,800,000 573,986 20.5% 2,800,000 - 41701 Property Transfer Tax 1,500,000 1,500,000 674,092 44.9% 1,617,821 117,821 Taxes Total 92,204,550 92,204,550 37,740,674 40.9% 92,843,719 639,169 Licenses and Permits 2,863,245 3,163,245 1,604,261 50.7% 3,208,522 45,277 Fines & Forfeitures 280,112 280,112 196,623 70.2% 403,248 123,136 Use of Money 1,464,558 1,464,558 243,459 17.8% 1,030,219 (434,339) Charges for Services 2,640,792 2,840,792 1,360,818 47.7% 2,927,133 86,341 Intergovernmental 4,056,990 4,056,990 716,637 17.7% 4,156,337 99,347 Other 520,115 520,115 185,263 35.6% 370,526 (149,589)
Transfers 2,360,493 2,360,493 905,246 38.3% 2,360,493 - Grand Total 106,390,855 106,890,855 42,952,983 40.2% 107,300,197 409,342 • General Fund expenditures through the second quarter of FY 2025-26 were recorded at $58.85 million. Combined with encumbrances of $2.09 million, this represents a combined commitment of

52.8% of the adjusted budget of $115.37 million.
• Through the second quarter, General Fund personnel costs are trending significantly ahead of budget and are projected to exceed budget by an estimated $2.7 million at year-end. The primary factors contributing to higher-than-expected personnel costs include:
o Fire Department overtime – contributing to personnel costs within the Fire Department expected to exceed budget by almost $2.0 million.
 This projection is mainly attributable to overtime required to backfill to cover mandatory staffing levels as the department is experiencing heightened incidents of paid leaves (including injury, sick leave, vacation and paid-parental leave). Management is assessing evaluating the factors contributing to increased leave usage and is evaluating measures to manage leave-related overtime costs.
 The magnitude of the budget variance related to Fire Department overtime is somewhat exacerbated by the department’s overtime budget being set at a level that is “flat” from the prior fiscal year. This level of funding therefore assumed a reduction in overtime hours as compared to prior year, which has not been the case.
o Citywide Salary Savings – the General Fund budget included a projected 3.5% vacancy factor for FY2025-26, which translates to a salary savings factor of $2.74 million.  While most departments are showing personnel costs tracking within budget, current trends suggest that the City will fall short of meeting the targeted level of salary savings included in the FY2025-26 budget, by an estimated $1.0 million.  As vacant positions across all departments are being filled, there will be the need to re-evaluate the level of salary savings to include in the development of the FY2026/27 budget – particularly as it relates to public safety departments. • Non-personnel expenditures are generally tracking under-budget through the second quarter of the fiscal year, except for the Utilities category where expenditures of $948,052 through December represent 59.5% of the approved citywide utilities budget. o Departments have been directed to re-allocate existing funding, including use of operational contingency funding, to cover utility costs throughout the remainder of the fiscal year.

Table 5
FY 2025-26 General Fund Expenditures and Transfers-Out by Category Expenditure Category
Adopted Budget
FY26
Adjusted Budget
FY26
Actual Thru
Dec FY26 Encumbrances % Budget
Salaries & Wages 42,667,410 42,667,410 22,598,017 - 53.0% Fringe Benefits 32,822,719 32,822,719 16,332,903 - 49.8% Services 12,555,226 14,673,955 5,484,729 1,954,875 50.7% Supplies 1,523,480 1,521,825 650,843 70,790 47.4%
Utilities 1,603,150 1,594,477 948,052 - 59.5%
Other 75,212 84,760 39,485 59,626 116.9%
Debt Service 5,440,792 5,440,792 1,514,625 - 27.8%
Internal Service Charges 7,850,416 7,850,416 3,925,208 - 50.0% Transfers 8,710,417 8,710,417 7,355,208 - 84.4%
Grand Total 113,248,822 115,366,772 58,849,070 2,085,291 52.8% • Departmental expenditures within the General Fund appear to be within budget, accounting for selected professional services contracts that reflect as encumbered appropriations as of the end of the second quarter.

Table 6
FY 2025-26 General Fund Expenditures and Transfers-Out by Department Department Name
Adopted Budget
FY26
Adjusted Budget
FY26
Actual Thru
Dec FY26 Encumbrances % Budget
11 Mayor and City Council 215,612 222,644 98,177 - 44.1% 12 City Attorney 1,353,983 1,353,983 705,838 62,935 56.8% 13 City Clerk 1,029,218 1,059,218 394,923 78,335 44.7%
14 City Manager 5,048,672 5,095,824 2,325,830 121,999 48.0% 25 Finance 2,522,311 2,568,935 1,002,959 96,955 42.8%
26 Digital Services 2,418,447 2,418,447 1,116,554 - 46.2% 27 Human Resources 1,044,640 1,044,640 425,311 107,448 51.0% 31 Police 30,870,951 30,870,951 15,431,462 0 50.0%
33 Fire 25,981,328 25,989,504 13,325,730 49,700 51.5%
44 Public Works 16,114,672 16,222,672 7,903,235 446,329 51.5% 55 Comm. & Econ. Development 6,644,753 7,172,753 2,972,250 347,142 46.3% 66 Library and Recreation 3,531,972 3,531,972 1,967,448 73,909 57.8% 99 Non-departmental 16,472,265 17,815,230 11,179,353 700,540 66.7% Grand Total 113,248,822 115,366,772 58,849,070 2,085,291 52.8% Table 7
FY 2025-26 Revenues by Fund
Table 8
FY 2025-26 Expenditures by Fund
• Funds whose expenditures and/or encumbrances reflect commitments in excess of budgeted appropriations are under review and subject to corrective action:
o Employee Benefits Fund (641) – Charges posted against this fund are typically reallocated to the Retiree Health Benefit Fund (643) at year-end.

Attachment B
RESOLUTION NO.

RESOLUTION OF THE SAN RAFAEL CITY COUNCIL AUTHORIZING FY2025-26 MID-YEAR SUPPLEMENTAL BUDGET APPROPRIATIONS TOTALING $569,085

ACROSS ALL FUNDS
WHEREAS, the City Council approved Resolution No 15422 adopting the fiscal year 2025-2026 budget; and
WHEREAS, the City Council approved other actions during the year to authorize supplemental FY2025-26 budget appropriations; and
WHEREAS, as part of the mid-year budget update, staff have identified the need for selected supplemental budget appropriations, totaling $569,085, as presented in the Mid-Year Budget Update report to the City Council; and
WHEREAS, after examination, and due consideration, the City Council has accepted the report and recommended supplemental budget appropriations; NOW, THEREFORE, BE IT RESOLVED, by the San Rafael City Council that Resolution No.15422 for fiscal year 2025-2026 is further amended to authorize the FY2025-26 supplemental budget appropriations totaling $569,085, as reflected in Exhibit 1 to this resolution.

I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a special meeting of the Council of said City on Monday, the 2nd day of March 2026 by the following vote, to wit:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:
__________________________
LINDSAY LARA, City Clerk
Exhibit 1
Recommended FY2025-26 Mid-Year
Supplemental Budget Appropriations
Dept. Amount Totals Notes
210 Paramedic/EMS Fund SRFD $ 70,000 Payment of prior year invoices Sub-total $ 70,000 ambulance billing rates approved with Master Fee Schedule 214 Library Fund LIB $ 10,000 Library donation
$ 10,000
222 Recreation Revolving Fund Rec $ 344,409 Contract Recreation Program Instructors Rec $ 35,000 Measure A /FARE Grant - Canal Commumity Garden Sub-total $ 379,409
237 Loch Lomond Marina CFD #2 DPW $ 59,676 Reflects expenditures per Engineer's Report Sub-total $ 59,676
246 Traffic Mitigation Fund DPW $ 50,000
Sub-total $ 50,000 Update to Traffic Mitigatioon Guidelines Sub-total FY 2025-26 Mid-Year Supplemental Budget Appropriations $ 569,085 207 Development Services Fund CEDD $ (1,594,000) Re-allocation of MTC One Bay Area Grant Funds 283 Grant Funds CEDD $ 1,594,000 Re-allocation of MTC One Bay Area Grant Funds NET Mid-Year Budget Adjustments $ 569,085
Fund
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL AUTHORIZING

THE CITY MANAGER OR DESIGNEE TO APPLY A CREDIT CARD PROCESSING FEE FOR

PAYMENTS RECEIVED THROUGH CREDIT CARD, DEBIT CARD OR ELECTRONIC

TRANSFER TRANSACTIONS
WHEREAS, the City Council is required by Government Code 6159 (c) to authorize the use of a credit card, debit card, or electronic funds transfer; and WHEREAS, the City Council is allowed by Government Code 6159 (h) to authorize imposing a fee for the use of a credit or debit card or electronic funds transfer, not to exceed the cost incurred by the City; and,
WHEREAS, in the prior fiscal year, the City incurred credit card processing fees in excess of $618,000, including $183,000 from the General Fund and $280,000 from the Parking Enterprise Fund; and,
WHEREAS, customers can continue to pay with cash, check or in some cases, electronic check, in order to not incur a credit card processing fee:

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Rafael ratifies the use of credit cards and authorizes the City Manager or designee to apply a credit card processing fee not to exceed 4% of the value of the transaction, or the actual cost of processing the transaction, whichever is less, to recover the City’s costs providing for payment by credit or debit card or electronic funds transfer; and,
BE IT FURTHER RESOLVED that a credit card processing fee shall not be applied, where prohibited by terms of applicate credit card processing agreements.

I, Lindsay Lara, Clerk of the City of San Rafael, herby certify that the foregoing resolution was duly and regularly introduced and adopted at ta regular meeting of the City Council of the City of San Rafael on Monday, the 2nd day of March 2026, by the following vote to wit:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:
______________________
LINDSAY LARA, City Clerk
RESOLUTION NO.

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROVING

PERSONNEL CLASSIFICATION AND SALARY RESOLUTION UPDATES RELATED TO

TRAFFIC ENGINEERING STAFFING AND TEMPORARY/SEASONAL/RETIREE MINIMUM

WAGE ADJUSTMENTS
WHEREAS, the City must, from time to time, add, delete, or adjust job classifications, job specifications, and compensation to meet the changing needs of the community and to ensure efficient and effective delivery of City services; and
WHEREAS, the Human Resources Department periodically evaluates staffing structures to ensure alignment with operational needs, statutory requirements, and industry standards; and WHEREAS, staff recommends establishing a Principal Engineer – Traffic classification and converting one (1) Senior Civil Engineer (Public Works) position to Principal Engineer – Traffic; and
WHEREAS, this position will remain in the Western Council of Engineers bargaining unit and will include licensing and statutory responsibilities, including serving as the City’s designated Traffic Engineer as outlined in the City’s Municipal Code; and WHEREAS, staff further recommends updating the Temporary / Seasonal / Retiree Salary Resolution to reflect minimum wage increases effective January 1, 2026, in compliance with state and local minimum wage laws and to support the City’s commitment to fair and competitive wages; and
WHEREAS, based on temporary and seasonal hours worked in the prior twelve (12) months for impacted classifications, the estimated annual fiscal impact of these minimum wage increases is approximately $6,884.42; and
WHEREAS, these personnel and compensation adjustments are consistent with the City’s practice of periodically updating classifications and salary schedules to reflect operational and regulatory needs.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of San Rafael hereby approves the recommended personnel classification and compensation changes included in the Staff Report and attached exhibits for this Resolution, including:

1. Establishment of the Principal Engineer – Traffic classification;

2. Conversion of one (1) Senior Civil Engineer position to Principal Engineer – Traffic;

3. Updates to the Western Council of Engineers Salary Schedules;

4. Updates to the Temporary / Seasonal / Retiree Salary Schedule to reflect minimum wage increases effective January 1, 2026.

BE IT FURTHER RESOLVED that the City Council authorizes incorporation of these changes into the City’s personnel and salary resolutions and related exhibits.

I, Lindsay Lara, Clerk of the City of San Rafael, hereby certify foregoing resolution was duly and regularly introduced and adopted at a regular meeting on the City Council of said City held on Monday, the 2nd day of March 2026, by the following vote to wit:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:
______________________
LINDSAY LARA, City Clerk
City of San Rafael
Job Class Specification
Job Title: Principal Civil Engineer – Traffic
(Public Works)
(Including designation as City Traffic Engineer per San Rafael Municipal Code §5.08.050) SUMMARY:

Under general direction, the Principal Civil Engineer – Traffic serves as the City’s designated City Traffic Engineer, carrying licensing and statutory authority for all municipal traffic engineering functions as established in the San Rafael Municipal Code Section 5.08.050. This position oversees the Traffic Engineering Division and is responsible for the development, implementation, and administration of the City’s traffic programs, standards, and policies; facilitates advisory committees; represents the City in regional and state transportation efforts; and provides expert guidance on multimodal transportation planning, traffic operations, safety, and regulatory compliance.

This classification manages complex and sensitive traffic engineering projects, supervises professional and technical staff, and serves as the City’s primary authority on traffic engineering decisions, policies, standards, and interpretations.

DISTINGUISHING CHARACTERISTICS:

This is the highest-level engineering classification within the Traffic Engineering Division. The Principal Civil Engineer – Traffic is distinguished from the Senior Civil Engineer by the former’s statutory role as the City Traffic Engineer, elevated authority for citywide traffic engineering decisions, responsibility for developing and enforcing traffic-related policy, and its leadership in regional transportation coordination.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
• Serves as the City Traffic Engineer, exercising all powers and duties as defined by San Rafael Municipal Code §5.08.050.
• Establishes traffic engineering policies, guidelines, and practices in compliance with State and Federal law.
• Leads the Traffic Engineering Division and establishes work plans, priorities, and goals. • Facilitates and provides support to advisory committees and commissions. • Represents the City with regional and state transportation agencies. • Oversees multimodal transportation projects including traffic signal upgrades, safety improvements, ITS deployments, and active transportation projects. • Directs staff in preparing engineering plans, specifications, studies, and traffic impact analyses.
• Ensures compliance with CEQA/NEPA, Public Contract Code, and funding requirements.
• Responds to public, business, and elected official inquiries regarding traffic and safety. • Coordinates traffic engineering activities with Police, Fire, Planning, Parking, and external agencies.
• Supervises and trains engineering and technical staff. • Reviews development proposals for traffic impacts and required mitigation. • Prepares and signs engineering drawings, reports, and legal documents. • Performs related duties as required.

KNOWLEDGE OF:
• Municipal traffic engineering, transportation planning, multimodal safety, and traffic operations.
• Applicable State and Federal regulations, including CA MUTCD. • Traffic study techniques, traffic models, speed surveys, and safety investigations. • Principles of supervision, budgeting, and program administration. • Engineering and traffic operations software.

ABILITY TO:
• Serve effectively as the statutory City Traffic Engineer with independent judgment. • Develop and implement traffic engineering policies and standards. • Supervise, train, and evaluate staff.
• Conduct and interpret traffic operational studies and analyses. • Communicate complex information clearly to various audiences. • Develop, manage, and deliver complex traffic engineering projects. • Maintain effective working relationships.
• Use computers and engineering software effectively.

EDUCATION AND EXPERIENCE:
• Bachelor’s degree in Civil Engineering.
• Six (6) years of progressively responsible engineering experience, including complex traffic engineering work and at least two (2) years of supervisory experience. • A master’s degree may substitute for one (1) year of experience.

LICENSES:
• Current valid registration as a Civil Engineer in the State of California. • Current valid registration as a Professional Traffic Engineer (TE) in the State of California.
• Valid driver’s license.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentialfunctions.

While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to finger, handle, or feel and reach with handsand arms. The employee is occasionally required to stand and walk. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee regularly works in evenings or on weekends and indoor conditions and regularly works near video display. The employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to stand, walk, reach with hands and arms, and taste or smell. The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl, lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

The employee is occasionally exposed to outside weather conditions and uses personal vehicle. The noise level in the work environment is usually moderate.

Prepared by: Marissa Sanchez
Prepared Date: December 1, 2025
Approved Date: December 12, 2025
FLSA status: Non-exempt
Grade Position A B C D E
7333 Assistant Engineer $ 9,362 $ 9,830 $ 10,322 $ 10,838 $ 11,380 7229 Associate Civil Engineer $ 10,335 $ 10,852 $ 11,394 $ 11,964 $ 12,562 7277 Engineering Technician I $ 6,635 $ 6,967 $ 7,315 $ 7,681 $ 8,065 7230 Engineering Technician II $ 7,498 $ 7,873 $ 8,267 $ 8,680 $ 9,114 7330 Junior Engineer $ 7,697 $ 8,082 $ 8,486 $ 8,910 $ 9,355 2312 Principal Engineer - Traffic $ 13,079 $ 13,732 $ 14,419 $ 15,140 $ 15,897 2311 Senior Civil Engineer (PW) $ 11,968 $ 12,566 $ 13,195 $ 13,854 $ 14,547 7331 Traffic Engineer $ 10,335 $ 10,852 $ 11,394 $ 11,964 $ 12,562 4793 Traffic Engineering Technician I $ 6,635 $ 6,967 $ 7,315 $ 7,681 $ 8,065 4792 Traffic Engineering Technician II $ 7,498 $ 7,873 $ 8,267 $ 8,680 $ 9,114 WCE - San Rafael
Salary Schedule
Effective July 1, 2025
Grade Position A B C D E
7333 Assistant Engineer $ 9,877 $ 10,371 $ 10,890 $ 11,434 $ 12,006 7229 Associate Civil Engineer $ 10,903 $ 11,448 $ 12,021 $ 12,622 $ 13,253 7277 Engineering Technician I $ 7,000 $ 7,350 $ 7,718 $ 8,104 $ 8,509 7230 Engineering Technician II $ 7,910 $ 8,306 $ 8,721 $ 9,157 $ 9,615 7330 Junior Engineer $ 8,197 $ 8,607 $ 9,037 $ 9,489 $ 9,963 2312 Principal Engineer - Traffic $ 13,602 $ 14,282 $ 14,996 $ 15,746 $ 16,533 2311 Senior Civil Engineer (PW) $ 12,626 $ 13,257 $ 13,920 $ 14,616 $ 15,347 7331 Traffic Engineer $ 10,903 $ 11,448 $ 12,021 $ 12,622 $ 13,253 4793 Traffic Engineering Technician I $ 7,000 $ 7,350 $ 7,718 $ 8,104 $ 8,509 4792 Traffic Engineering Technician II $ 7,910 $ 8,306 $ 8,721 $ 9,157 $ 9,615 WCE - San Rafael
Salary Schedule
Effective July 1, 2026
Temporary / Seasonal / Retiree
Salary Schedule
Effective January 1, 2026
Grade Job Title A B C D E F G H I J
9916 Administrative Specialist $ 29.04 $ 30.49 $ 32.02 $ 33.62 $ 35.30 $ 37.06 $ 38.92 $ 40.86 $ 42.91 $ 45.05 9903 Child Care Aide $ 16.90 $ 17.75 $ 18.63 $ 19.56 $ 20.54 $ 21.57 $ 22.65 $ 23.78 $ 24.97 $ 26.22 9937 Child Care Specialist $ 21.50 $ 22.58 $ 23.70 $ 24.89 $ 26.13 $ 27.44 $ 28.81 $ 30.25 $ 31.77 $ 33.35 9935 Dispatcher Temp $ 30.46 $ 31.99 $ 33.59 $ 35.27 $ 37.03 $ 38.88 $ 40.82 $ 42.87 $ 45.01 $ 47.26 9921 Events Specialist $ 16.90 $ 17.75 $ 18.63 $ 19.56 $ 20.54 $ 21.57 $ 22.65 $ 23.78 $ 24.97 $ 26.22 9922 Facilities Attendant $ 23.42 $ 24.59 $ 25.82 $ 27.11 $ 28.47 $ 29.89 $ 31.39 $ 32.95 $ 34.60 $ 36.33 9918 Head Lifeguard $ 19.25 $ 20.21 $ 21.22 $ 22.28 $ 23.40 $ 24.57 $ 25.80 $ 27.09 $ 28.44 $ 29.86 9923 Intern $ 16.90 $ 17.75 $ 18.63 $ 19.56 $ 20.54 $ 21.57 $ 22.65 $ 23.78 $ 24.97 $ 26.22 9932 Library Page $ 16.90 $ 17.75 $ 18.63 $ 19.56 $ 20.54 $ 21.57 $ 22.65 $ 23.78 $ 24.97 $ 26.22 9902 Lifeguard $ 17.00 $ 17.85 $ 18.74 $ 19.68 $ 20.66 $ 21.70 $ 22.78 $ 23.92 $ 25.12 $ 26.37 9907 Maintenance Temp $ 25.83 $ 27.12 $ 28.48 $ 29.90 $ 31.40 $ 32.97 $ 34.62 $ 36.35 $ 38.17 $ 40.07 9924 Office Aide $ 24.46 $ 25.68 $ 26.97 $ 28.31 $ 29.73 $ 31.22 $ 32.78 $ 34.42 $ 36.14 $ 37.94 9928 Officer Temp $ 26.50 $ 27.83 $ 29.22 $ 30.68 $ 32.21 $ 33.82 $ 35.51 $ 37.29 $ 39.15 $ 41.11 9908 Paraprofessional Temp $ 21.20 $ 22.26 $ 23.37 $ 24.54 $ 25.77 $ 27.06 $ 28.41 $ 29.83 $ 31.32 $ 32.89 9925 Parking Aide $ 16.90 $ 17.75 $ 18.63 $ 19.56 $ 20.54 $ 21.57 $ 22.65 $ 23.78 $ 24.97 $ 26.22 9929 Pool Cashier $ 16.90 $ 17.75 $ 18.63 $ 19.56 $ 20.54 $ 21.57 $ 22.65 $ 23.78 $ 24.97 $ 26.22 9930 Pool Manager $ 21.20 $ 22.26 $ 23.37 $ 24.54 $ 25.77 $ 27.06 $ 28.41 $ 29.83 $ 31.32 $ 32.89 9926 Records Temp $ 26.60 $ 27.93 $ 29.32 $ 30.79 $ 32.33 $ 33.95 $ 35.64 $ 37.43 $ 39.30 $ 41.26 9910 Recreation Leader $ 16.90 $ 17.75 $ 18.63 $ 19.56 $ 20.54 $ 21.57 $ 22.65 $ 23.78 $ 24.97 $ 26.22 9911 Recreation Specialist $ 22.00 $ 23.10 $ 24.26 $ 25.47 $ 26.74 $ 28.08 $ 29.48 $ 30.96 $ 32.50 $ 34.13 9933 Substitute Librarian $ 33.28 $ 34.94 $ 36.69 $ 38.53 $ 40.45 $ 42.47 $ 44.60 $ 46.83 $ 49.17 $ 51.63 9931 Substitute Library Assistant $ 23.50 $ 24.68 $ 25.91 $ 27.20 $ 28.56 $ 29.99 $ 31.49 $ 33.07 $ 34.72 $ 36.46 9934 Swim Instructor $ 17.50 $ 18.38 $ 19.29 $ 20.26 $ 21.27 $ 22.33 $ 23.45 $ 24.62 $ 25.86 $ 27.15 ____________________________________________________________________________________

FOR CITY CLERK ONLY
Council Meeting: _______________________
Disposition: ___________________________
Agenda Item No: 3.c
Meeting Date: March 2, 2026

SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: City Manager’s Office
Prepared by:

John Stefanski, Assistant City Manager
Preya Nixon, Senior Management Analyst II
Vedika Ahuja, Product Manager
City Manager Approval: ______________
TOPIC: MID-YEAR UPDATES TO THE CITY COUNCIL THREE-YEAR STRATEGIC PLAN FISCAL YEAR 2025-26 WORK PLAN
SUBJECT: RESOLUTION ADOPTING MID-YEAR UPDATES TO THE CITY COUNCIL THREEYEAR STRATEGIC PLAN FISCAL YEAR 2025-26 WORK PLAN RECOMMENDATION:

Staff recommends that the City Council approve a resolution adopting mid-year updates to the City Council’s Three-Year Strategic Plan, Fiscal Year 2025-26 work plan.

BACKGROUND:

In June 2025, the City Council adopted a Three-Year Strategic Plan (FY 2025–2028) to advance seven priority areas through specific, measurable goals and objectives. In October 2025, the City Council adopted the FY 2025–26 Work Plan, which details the specific activities and initiatives staff targeted to support the Strategic Plan through Fiscal Year 2025-26.

The FY 2025–26 Work Plan has been designed as a living document, with a mid-year review built into the process to assess progress, identify necessary adjustments, and align implementation with available staffing and budget resources. As part of this mid-year update, designated project leads across all departments reviewed each FY 2025–26 objective and milestone and updated start and end dates, project status, reasons for deferrals, and key accomplishments.

ANALYSIS:

As the first full fiscal year implementing the new work planning framework, this mid-year update reflects both meaningful progress and evolving timelines. While most milestones are complete or on track, several projects have been deferred due to staff capacity or absences, project complexity, and the need to balance strategic initiatives with core service delivery. Although some external factors will always remain unpredictable, this review marks an important step in strengthening the work planning tool to improve future forecasting, prioritization, and alignment.

SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
Departments reviewed and updated FY 2025–26 activities using a standardized framework to ensure consistency and transparency. Staff assigned each strategy/milestone in the Work Plan a status, and if the status of the project is deferred, a reason for deferral. The statuses in the Work Plan are:
• Complete – Work finished.
• On Track – Work progressing as planned or planned to finish within the fiscal year. • Not Started – Work has yet to begin, but is still planned to finish within the fiscal year. • Deferred – The end date is delayed beyond Q4 of Fiscal Year 2025-26.

If strategies/milestones are deferred, the mid-year update includes specified reasons for deferrals. These are:
• Scope Increased - The scope of work expanded during implementation due to new requirements, external conditions, or additional needs identified over the course of the project. • Staff Absence - Staff capacity was temporarily reduced due to vacancies or leave. • Overestimated Capacity - The original timeline assumed more available staff time or faster progress than proved realistic once implementation began. The schedule was adjusted to reflect the actual effort required.
• Funding Unavailable - Anticipated funding was delayed, reduced, or reallocated, requiring the project timeline to be adjusted until funding is secured or clarified. • Other – Any other reason for deferral could involve waiting on external dependencies (i.e., other agencies, regulatory approvals, grant timelines, or legislative changes) or strategic reprioritization to address other priority projects.

Updates to strategies, start and target end dates, and staff leads have been made in red in Attachment

1. The document also includes columns for key accomplishments as well as additional notes regarding the status of objectives.

Key Accomplishments
The mid-year workplan update includes a number of key accomplishments, which are summarized below by priority area.

Table 1 - Summary of Key Accomplishments to Date
Objective (Short Name) Key Accomplishment
Priority Area A – Economic Development and Neighborhood Vitality A.1.3 – Targeted Marketing Initiatives Staff prepared revisions to the City’s “Streetary” and “Outdoor (Sidewalk) Dining” fee categories to
reduce the financial burden on current or
prospective Streetary or Outdoor Dining program
participants and incentivize the use of streetaries
and outdoor dining to encourage economic activity
and vitality.

A.2.1 – Create/Implement Gateway Beautification
Program
Staff developed a gateway/beautification pilot for
the Central San Rafael Gateway. The pilot was
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
presented to the Economic Development
Subcommittee in February 2026.

A.3.1 – Delivery Placemaking Elements Staff successfully conducted a call for artists and gathered public input on proposed designs to
enhance the Downtown San Rafael Arts District.

The final designs were presented to the Public Art
Review Board and subsequently approved by the
City Council.

A.3.3 – Special Event Permit Program Update Staff completed a comprehensive update to streamline the special events permit process.

A.3.5 – Develop Southeast San Rafael Specific
Plan
The Southeast San Rafael Specific Plan is being
developed using the City’s inclusive resident
engagement philosophy, in collaboration with the
community and Canal Alliance to ensure
consistency with the Nuestro Canal, Nuestro
Futuro community vision. As part of this effort, an
EIR will be prepared, and the City entered into an
agreement for CEQA review and consultant team,
a critical part of developing this plan.

Priority Area B – Mobility and Infrastructure
B.1.1 – Citywide Bicycle and Pedestrian Plan Staff obtained feedback on the City’s update to the Bicycle and Pedestrian Plan through a variety of
outreach methods, including virtual meetings, inperson workshops, online surveys, pop-up events, and an interactive online map and website.

B.1.7 – Interim Use for 620 Canal The City acquired the 620 Canal Street property and is in the process of installing fencing to secure
the site, positioning the City for future long-term
park planning and investment in the Canal
neighborhood.

B.1.5 – Execute the Pavement Management Plan The City executed a comprehensive pavement management program to maintain road quality at
a “Fair” Pavement Condition Index (PCI) rating
across the City’s roadway network.

B.2.3 – Implement New Traffic Safety Laws Staff conducted an analysis and began implementation and monitoring of traffic
improvements, such as striping and signage, in
accordance with AB 413 (Day Lighting) and AB 43
(Speed Limits).

Priority Area C – Sustainability and Resilience
C.1.1 – Develop/Implement Zero Emission
Vehicles Plan
Staff developed the City Facility Electric Vehicle
Charging infrastructure plan and finalized the
design and permitting, including surveys.

C.1.4 – Reduce Community Building Energy Use Staff presented Building Electrification Roadmap options for policy direction as well as an update to
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 4
the City’s Building Reach codes to the City Council
for discussion and adoption.

C.2.2 – Wildfire Action Plan Implementation Staff continued implementation of the Wildfire Prevention and Protection Action Plan, including
implementing the Zone Zero Grant program and
installing the Safe Parking program.

C.2.4 – Sea Level Rise Adaptation Planning Staff completed extensive public and press engagement related seal level rise planning
grants, including 55 engagements, reaching more
than 1,500 people directly, and more than 100,000
through earned media.

Priority Area D – Housing and Homelessness
D.1.1 – Explore Interim Shelter Program Staff identified 350 Merrydale as the interim shelter site and secured City Council approval of
a grant agreement with the County of Marin, to
support the purchase and set up of the interim
shelter project, and to fund operations
D.3.1 – Evaluate Tenant Protection Policies Staff analyzed available data on existing policies, including mandatory mediation, cause required for
eviction, and relocation assistance, and presented
the evaluation of existing tenant protection
policies to the Housing and Homelessness
Subcommittee for feedback.

Priority Area E – Quality of Life
E.1.1 – Develop Strategies to Scale Response
Times and Services
In January, the Fire Department started a pilot
Basic Life Support program with six employees.

Staff is monitoring the pilot for cost effectiveness,
reduced demand on Advanced Life Support units
and has analyzed ambulance billing to develop
strategies to increase cost recovery.

E.1.4 – Identify/Implement Community
Involvement Strategies
Staff facilitated a workshop of the Police Advisory
and Accountability Committee (PAAC) on January
10, 2026, to identify topics of interest. The 2025
Annual Report was approved by the PAAC at their
January 21, 2026, meeting and is scheduled for
the March 2, 2026, City Council meeting.

E.6.1 – Establish Mobile Vending Ordinance The City Council adopted the Mobile Vending Ordinance, establishing a balanced regulatory
framework to support vendors while maintaining
neighborhood standards.

Priority Area F – High Performing Government
F.2.1 – Leverage Technology for Admin Process The City has adopted an Artificial Intelligence (AI) Policy, conducted initial training on the Policy and
best practices in the use of AI, and has launched
modules in OpenGov for building, planning, code
enforcement, and fire prevention.

SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 5
F.2.2 – Create/Implement Strategic
Communications Plan
Staff is developing the citywide strategic
communications plan, which includes evaluating
and refining existing communication workflows to
improve engagement with all stakeholders,
strengthening two-way communication, and
establishing consistent practices both internally
and with the community.

F.3.1– Explore Tax Measure Strategies Staff conducted opinion research polling to place a ballot measure for a Library Tax Parcel Renewal
on the June 2, 2026 primary election ballot.

Additionally, staff has presented a fiscal
sustainability framework and tax measure strategy
to the Finance Subcommittee, and City Council.

Priority Area G – Equity, Access, and Opportunity for All G.2.1 – Develop Community Engagement
Program
The City drafted the first Inclusive Outreach &
Engagement guide to provide staff with a
framework, tools, and resources to implement
meaningful community outreach and engagement
across all departments. Paired with regular
Community Engagement Team meetings, the
goal is to support staff in delivering coordinated
engagement that gives all residents the
opportunity to help shape City actions.

G.2.3 – Implement Language Access Plan and
Title VI Plan
Staff has begun developing the City’s Title VI (Civil
Rights) and Language Access Plans, and has also
tested language interpretation software for
accuracy, speed of output, cultural sensitivity,
integration with existing platforms, cost, technical
support, ease of use, and compliance with the
Americans with Disabilities Act and Title VI of the
Civil Rights Act.

G.3.3 – Expand Candidate Diversity Approach The City Clerk’s Office works with CommunityBased Organizations and Non-Profit Organizations for enhanced outreach strategy for
applicants and program insights, and has
conducted research to inform data-driven
decisions.

Key Deferrals
The mid-year workplan update includes a number of key deferrals, which are summarized below by priority area.

Table 2 - Summary of Key Deferrals
Objective (Short Name) Reason for Deferral Description
Priority Area A – Economic Development and Neighborhood Vitality SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 6
A.2.1 – Create/Implement
Comprehensive Gateway
Beautification Program
Overestimated capacity Staff is unable to convene the
Urban Land Institute Technical
Assistance Panels due to
overestimated capacity and is
targeting this work for Fiscal Year
2026-27.

A.4.1 – Update Objective Design
Standards
Scope Increased Updating the Objective Design
Standards is deferred due to
scope increase and may be
considered as a part of a larger
update of he Downtown Precise
Plan.

Priority Area B – Mobility and Infrastructure
B.1.7 Interim Use for 620 Canal Deferred Staff has identified promising near-term funding opportunities
for the long-term planning and
construction of a park and
recommends focusing resources
on permanent versus interim
planning.

Priority Area D – Housing and Homelessness
D.1.2 Develop a Homelessness
Strategic Plan
Overestimated capacity Development of the
Homelessness Strategic Plan is
deferred to ensure staff capacity
for implementation of the 350
Merrydale Interim Shelter.

Priority Area E – Quality of Life
E.2.2 Identify Funding for SAFE
Team
Funding unavailable The expansion of the SAFE Team
has not started because AB109
funds were not available to
support a service level expansion
of the SAFE Team.

Priority Area F – High Performing Government
F.2.1 Leveraging Technology for
Admin Process
Other Staff is no longer implementing
the UKG Human Capital
Management software due to staff
capacity and will instead utilize
existing Tyler ERP integrated
solutions.

Priority Area G – Equity, Access, and Opportunity for All G.3.6 – Address Digital Divide Funding unavailable Replacement of Canal Wi-Fi infrastructure is deferred because
costs exceeded initial estimates
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 7
and will be evaluated during the
FY 2026–27 budget process.

Next Steps
Staff is recommending the City Council approve a resolution adopting mid-year updates, as shown in red in Attachment 1, to the City Council’s Three-Year Strategic Plan, Fiscal Year 2025-26 work plan. Staff will return with the proposed Fiscal Year 2026-27 work plan for City Council consideration with the proposed Fiscal Year 2026-27 budget.

FISCAL IMPACT:

There is no fiscal impact for this item.

OPTIONS:

The City Council has the following options to consider in this matter:

1. Adopt the resolution as presented.

2. Adopt resolution with modifications.

3. Direct staff to return with more information.

4. Take no action.

RECOMMENDED ACTION:

Staff recommends that the City Council approve a resolution adopting mid-year updates to the City Council’s Three-Year Strategic Plan, Fiscal Year 2025-26 work plan.

ATTACHMENTS:

1. Mid-Year FY 2025-26 Work Plan

2. Resolution
City of San Rafael
Three-Year Strategic Plan
FY 2025-26 Work Plan
Priority Area A - Economic Development and Neighborhood Vitality - San Rafael has vibrant neighborhoods and a strong economy Goal A1: CED
# Objective (Short) Objective Strategy (Milestone or Activity) Strategy Description Primary
Departmen
t
Staff Lead Supporting Department FY Start
Date
Target End
Date Status Why is this Deferred? Key Accomplishments Notes Objective A.1.1 Reduce Commercial
Vacancies CED Stacey Laumann DS, FIN, CMO Reduced key storefront vacancies downtown Expand San Rafael GO to serve as
a "one-stop-shop" for business
start-ups and expansion
Conduct targeted outreach and offer personalized guidance through the permitting process and provide clear, userfriendly online.

CED Stacey Laumann DS 25-26 Q2 Q3 Q4 On Track Scope Increased Present Economic Development
Strategic Plan Update to the City
Council Subcommittee
Present the Economic Development Strategic Plan progress report, including GO Program outcome metrics. CED Stacey Laumann DS 25-26 Q4 Q3 Q4 Q3 Complete Plan to report to the Subcommittee in Feb 2026
and to the Council if directed in March 2026
Evaluate Economic Incentive
Programs
Evaluate economic development incentive programs for
business attraction and retention. CED Stacey Laumann FIN, CMO 25-26 Q2 Q3 On Track Present to Council Subcommittee Present recommended economic incentive programs to the Economic Development & Housing Subcommittee CED Stacey Laumann FIN, CMO 25-26 Q4 Q4 Not Started Start date revised to align with work flow Objective A.1.3 Targeted Marketing
Initiatives CED Micah Hinkle CMO, FIN
Market high-visibility vacancies
Identify high-visibility vacancies and partner with brokers, property owners, and the Downtown and East San Rafael
business districts, and the Chamber of Commerce to market these spaces for priority industries that align with community needs.

CED Stacey Laumann CMO 25-26 Q3 Q4 On Track
Develop & Implement Economic
Incentive Programs
Implement incentive programs for Streeteries and Special Events identified by evaluation above. CED Stacey Laumann CMO, FIN 25-26 Q1 Q4 Complete Separated the Special Event Sponsorship Program
from this item, as Streetary has been completed.

Present to Economic
Development Council
Subcommittee
Present proposed Special Events Sponsorship Program &
Streeteries Incentive Program. CED Stacey Laumann CMO 25-26 Q1 Q4 Complete Present to City Council
Present proposed Special Events Sponsorship Program &
Streeteries Incentive Program to City Council for discussion and possible adoption.

CED Stacey Laumann CMO 25-26 Q2 Q4 Complete
Develop & Implement Economic
Incentive Programs
Implement incentive programs for Streeteries and for Special Events identified by evaluation above. CED Sullina Smith CMO, FIN 25-26 Q1 Q2 Q4 On Track Present to Economic
Development Council
Subcommittee
Present proposed Special Events Sponsorship Program &
Streeteries Incentive Program. CED Sullina Smith CMO 25-26 Q1 Q2 Q4 On Track Present to City Council
Present proposed Special Events Sponsorship Program &
Streeteries Incentive Program to City Council for discussion and possible adoption.

CED Sullina Smith CMO 25-26 Q2 Q4 On Track
Objective A.1.5 Assess Tourism
Funding Model CED Micah Hinkle CM, FIN
Coordinate with County of Marin
on Assessing Current Tourism
Model
Evaluate current program, consider alternatives, and analyze hotel district revenue and use of funds. CED Stacey Laumann CM, FIN 25-26 Q3 Q4 On Track Explore Tourism Funding Models Research programs and data from the State and other local jurisdictions. CED Stacey Laumann CM, FIN 25-26 Q2 Q3 On Track Consider Countywide Strategy Explore the formation of a Countywide Tourism Improvement District. CED Stacey Laumann CM, FIN 25-26 Q3 Q4 On Track Marin TBID already exists. Recommend revising
this action item: Explore participation of City on
CVB board.

Conduct Stakeholder Engagement Engage hoteliers, the Chamber of Commerce, and other stakeholders in identifying their concerns and priorities. CED Stacey Laumann CM, FIN 25-26 Q3 Q3 On Track Present to Council Economic
Development Council
Subcommittee
Present findings and potential options to the Economic
Development Council Subcommittee. CED Stacey Laumann CM, FIN 25-26 Q4 Q4 Not Started Present to City Council Present findings and recommendation to the City Council. CED Stacey Laumann CM, FIN 25-26 Q4 Q4 Not Started Goal A2: Transform City gateways and public spaces to be more inviting and enhance civic pride. DPW CED, DS CM # Objective (Short) Objective Strategy (Milestone or Activity) Strategy Description Primary
Departmen
t
Staff Lead Supporting Department FY Start
Date
Target End
Date Status Why is this Deferred? Key Accomplishments Notes Objective A.2.1
Create/Implement
Gateway
Beautification
Program
CED Micah Hinkle DS, DPW, CMO, CED
Define and Develop Scope of
Work
Prepare scope of work for improvements to downtown
gateway that includes landscape design and improvements, opportunities for public art, and installation of new gateway signage and landscaping.

CMO Preya Nixon DS, CED, DPW 25-26 Q2 Q2 Complete
Strengthen the local economy by supporting existing businesses and attracting new enterprises.

Reduce commercial vacancies through business expansion, attraction, and retention efforts and enhanced customer support via the San Rafael GO Program.

Drive local economic activity through promotion of destination tourism, enhancing special events, and optimizing City-owned assets by leveraging targeted marketing initiatives.

Assess the existing tourism funding model to determine if alternative models would enhance tourism sector growth for San Rafael.

Create and implement a gateway beautification program with enhanced signage, landscaping, and public art that reflects the City’s identity and vibrancy
2025-26 Work Plan Mid Year and FY26-27 Update CC - DRAFT PA-A (2) 4 of 30 City of San Rafael
Three-Year Strategic Plan
FY 2025-26 Work Plan
Inventory of Gateways and
Wayfinding
Begin to map locations of existing City gateways and identify any new locations for gateways and wayfinding assets to prioritize future improvements.

CED Joanna Kwok Stacey
Laumann CMO, DS, DPW 25-26 Q2 Q4 Q2 Q4 Not Started
Consider shifting this from DPW to another
department. Reason for late is staff absence and
overestimated capacity. Consider bumping to next
FY depnding on lead
Present to Economic
Development Council
Subcommittee
Present gateway/beautification pilot plan to the City Council Economic Development Subcommittee. CED Stacey Laumann CMO 25-26 Q2 Q3 Complete Gateway Pilot
Beautification/Landscape
Improvements
Design and install landscape design improvements at Central San Rafael Gateway. DPW CMO Joanna Kwok Preya Nixon CED 25-26 Q2 Q3 Q4 On Track Construction will likely overlap Q3/ Q4 Start Branding, Identity,
Wayfinding, and Monument
Design
Develop scope of work and RFQ for development of an
updated branding and wayfinding program including gateway monument design and hire consultant.

CMO Preya Nixon DS, CED, DPW 25-26 Q3 Q4 On Track
Present to Economic
Development Council
Subcommittee
Present branding, identify, wayfinding, and monument design to the City Council Economic Development Subcommittee. CED Stacey Laumann DS, CMO 25-26 Q4 Q4 Not Started Engage the Urban Land Institute
Technical Assistance Panel
Enter Urban Land Institute Technical Assistance Panels
Agreement and establish timeline. CED Stacey Laumann CMO 25-26 Q2 Q2 Complete Panel initially scheduled for January 2025.

Deferred due to volume of Planning & politically
complex activity in December 2025 (Merrydale)
and January 2026 (700 Irwin).

Deferral to FY 2026/2027may be adventageous
until after 101 N @ Irwin Gateway project and
Public Art Program are complete.

Convene the Urban Land Institute
Technical Assistance Panel
Hold a community workshop with Urban Land Institute to
receive expert advice on placemaking interventions. CED Stacey Laumann CMO 25-26 - 26-27 Q2 Q2 Q4 Deferred Overestimated capacity Present to Economic
Development Council
Subcommittee
Present ULI findings to the City Council Economic
Development Subcommittee. CED Stacey Laumann CMO 25-26 - 26-27 Q2 Q2 Q4 Deferred Overestimated capacity Present to City Council Present findings to City Council. CED Stacey Laumann CMO 25-26 - 26-27 Q2 Q2 Q4 Deferred Overestimated capacity
Objective A.2.2
Design/Implement
Public Spaces
Program
DPW April Miller DS, CED, CMO, FIN
Identify High Visibility Spaces &
Maintenance Baseline Services
Work with cross-departmental team to identify high visibility public assets and establish baseline services, and evaluate priorities based on resources.

DPW Jonathan Schellin DS, CED, CMO 25-26 Q2 Q1 Q3 Q2 On Track This update is for downtown only.

Scope Program To Achieve Target
Services
Scope costs and timeline needed to achieve target services for high visibility public assets, and identify trade-offs for focusing on high visibility spaces.

DPW Jonathan Schellin CED, CM 25-26 Q3 Q2 Q4 Q3 On Track This update is for downtown only.

Identify Gaps in Funding to
Expand Services and Seek New
Funding Sources
Document the gaps that exist between current needs and
available funding and being to identify new funding sources. DPW Jonathan Schellin CM, FIN 25-26 Q4 Q2 Q4 Q3 On Track This update is for downtown only.

Present to Economic
Development Council
Subcommittee
Present findings and recommendations to the City Council Economic Development Subcommittee. DPW Jonathan Schellin CED, CM 25-26 Q4 Q4 Not Started This update is for downtown only.

Objective A.2.3 Implement Illegal
Dumping Program Continue implementation of a comprehensive, citywide illegal dumping program. SUS Cory Bytof DPW, DS Procure Data and Surveillance
Tools
Solicit proposals and convene the cross-departmental illegal dumping team to make selections and contract with vendors. SUS Kaylyn Turnil DPW 25-26 Q1 Q2 Q3 On Track This is en route Conduct Community Outreach &
Education
Finalize and distribute educational materials to affected apartment managers and tenants through mail, digital, and in person outreach.

SUS Kaylyn Turnil DS 25-26 Q1 Q4 On Track This will be ongoing now Implement Bulky Item Service for
Large Multifamily
Work with Marin Sanitary Service to roll out the free service to large multifamily properties. SUS Kaylyn Turnil DPW 25-26 Q2 Q4 Complete Moving on to all other multi-family properties now Implement "Hot Spot" Campaigns
Work with cross-departmental illegal dumping team to
conduct three comprehensive interventions in high volume dumping areas.

SUS Kaylyn Turnil DPW 25-26 Q2 Q4 On Track Ongoing
Present to City Council Present program update to Council, with refuse rates. SUS Kaylyn Turnil DPW 25-26 Q2 Q2 Q4 On Track In conversation with CMO have decided to update
them in other ways for now
Goal A3: Enhance neighborhoods to be the most resilient, diverse, and vibrant places to live, work, and visit. CED DPW # Objective (Short) Objective Strategy (Milestone or Activity) Strategy Description Primary
Departmen
t
Staff Lead Supporting Department FY Start
Date
Target End
Date Status Why is this Deferred? Key Accomplishments Notes Objective A.3.1 Deliver Placemaking
Elements Deliver placemaking elements through funded public art projects in the Downtown San Rafael Art District. CED Stacey Laumann LR, DPW Conduct Call for Artists Local Edition will conduct a Call for Artists. CED Stacey Laumann LR 25-26 Q1 Q1 Complete Select Artist Downtown San Rafael Arts District selects artist CED Stacey Laumann LR 25-26 Q1 Q1 Complete Seek Public Input Designs refined based on public input through digital surveys and in-person tabling by Local Edition. CED Stacey Laumann LR 25-26 Q2 Q2 Complete Present to Public Art Review
Board
Present designs to the Public Art Review Board for review and potential approval. CED Stacey Laumann LR 25-26 Q2 Q3 Complete Present to City Council Present designs to the City Council for review and potential approval. CED Stacey Laumann LR 25-26 Q2 Q3 Complete
Install Art Pieces Install up to five new public art pieces on City property to enhance placemaking CED Stacey Laumann LR, DPW 25-26 Q3 Q4 On Track Objective A.3.3 Special Event Permit
Program Update CED Micah Hinkle PD, DPW
Develop and implement a program for enhancing and maintaining high visibility public spaces that signals thoughtful investment and care for the places people see and use every day.

Update the special event permit program to streamline the special events process and identity opportunities for partnerships with the City to facilitate more special events. 2025-26 Work Plan Mid Year and FY26-27 Update CC - DRAFT PA-A (2) 5 of 30 City of San Rafael
Three-Year Strategic Plan
FY 2025-26 Work Plan
Transition to Community and
Economic Development
Department
Transition special event permitting process from the Police Department to the Community and Economic Development
Department.

CED Sullina Smith PD 25-26 Q1 Q3 Complete
Evaluate Program and
Development Recommendations
Analyze permitting process, engage stakeholders and identify opportunities for improvement. CED Sullina Smith PD, DPW 25-26 Q1 Q2 Complete Present to Economic
Development Council
Subcommittee
Present recommendations to improve the special event
permit program to the Economic Development Council
Subcommittee for feedback.

CED Sullina Smith PD 25-26 Q1 Q1 Complete
Present to City Council Present draft special event permit to the City Council for review and potential approval. CED Sullina Smith PD, DPW 25-26 Q2 Q3 This item did not require Council consideration, as event sponsorship was separated and is being addressed under a separate work plan item.

This item did not require Council approval to
implement.

Implement Updates & Conduct
Outreach
Launch updated program and conduct outreach to
community. CED Sullina Smith PD 25-26 Q3 Q3 Complete
As part of the transition, the program moved to the City’s OpenGov permitting platform, eliminating separate event software and saving over $10,000 annually.

Objective A.3.4 Develop Northgate
Specific Plan Develop the Northgate San Rafael Priority Development Area Plan. CED Greg Minor CA, CM, CC, DS Draft Grant Agreement Finalize scope and draft agreement with Metropolitan Transportation Commission for awarded grant funds. CED
Kristina Estudillo
Margaret KavanaughLynch
CAO 25-26 Q1 Q2 Complete
Present to City Council Present the grant agreement and consultant selection to the City Council for review and potential approval. CED
Kristina Estudillo
Margaret KavanaughLynch
CAO, CM, CC 25-26 Q2 Q2 Complete Approved at the December 1, 2025, City Council meeting.

Develop and Complete a Request
For Proposal and Select Firm
Develop Request For Proposal for consulting services to draft the Specific Plan and perform California Environmental
Quality Act analysis and select firm.

CED
Kristina Estudillo
Margaret KavanaughLynch
CAO 25-26 Q2 Q2 Q3 On Track
Present to City Council Present the consultant agreement to the City Council for review and potential approval. CED Margaret KavanaughLynch CAO, CM, CC 25-26 Q4 Q4 Not Started Objective A.3.5
Develop Southeast
San Rafael Specific
Plan
CED Greg Minor CAO, CM, CC
Draft Grant Agreement Finalize scope and draft agreement with Metropolitan Transportation Commission for awarded grant funds. CED
Jose Herrera Preza
Margaret KavanaughLynch
CAO 25-26 Q1 Q2 Complete
Present to City Council Present the grant agreement and consultant selection to the City Council for review and potential approval. CED
Jose Herrera Preza
Margaret KavanaughLynchCAO, CM, CC 25-26 Q2 Q2 Complete Approved at the December 1, 2025, and January 20, 2026, City Council meetings.

Select Consultant
Enter into agreement with consultant to draft the Specific Plan and perform California Environmental Quality Act
analysis.

CED
Jose Herrera Preza
Margaret KavanaughLynch
CAO 25-26 Q3 Q3 Complete
Conduct Project Kickoff Develop Community Engagement Strategy. CED Jose Herrera Preza Margaret Kavanaugh- CM 25-26 Q3 Q3 On Track
Start Community and Stakeholder
Engagement
Conduct community meetings, workshops, and listening
sessions. CED
Jose Herrera Preza
Margaret KavanaughLynch
CM 25-26 Q3 Q4 Not Started
Start Identifying Issues and
Opportunities
Draft a series of memoranda which will serves as the findings to help inform the Specific Plan. CED
Jose Herrera Preza
Margaret KavanaughLynch
CM 25-26 Q3 Q4 Not Started
Objective A.3.6 Tree Ordinance
Revision DPW April Miller CM, SUS, CAO, CED
Review Existing Policy Analyze the existing tree ordinance. DPW Jonathan Schellin CM, SUS, CAO 25-26 & 26-27 Q2 Q4 Q3 Q1 Deferred Staff Absence
Senior Management analyst position vacant Sept
thru Dec.

Study best practices and
benchmark to comparable
jurisdictions
Review best practices and comparable jurisdiction's tree ordinances. DPW Jonathan Schellin CM, CED, SUS, CAO 25-26 & 26-27 Q3 Q4 Q4 Q2 Deferred Staff Absence Senior Management analyst position vacant Sept
thru Dec.

Integrate LiDAR Inventory
Review and integrate LiDAR (Light Detection and Ranging) data into work order system. Validate and add to LiDAR
inventory with in-person inspections.

DPW Aaron Tubbs CM, SUS, CAO 25-26 Q1 Q4 Q2 Complete This work will continue Draft Revision to Tree Ordinance Begin drafting the revisions to the Tree Ordinance DPW Jonathan Schellin CM, SUS, CAO, CED 25-26 26-27 Q4 Q1 Q4 Deferred Staff Absence
Senior Management analyst position vacant Sept
thru Dec.

Pursue Grant Opportunities Apply for grants as they become available. DPW Jonathan Schellin CM, SUS, CAO 25-26 Q1 Q4 On Track No grants have become available at this point in
the FY.

Goal A4: Streamline and modernize the City's land use regulatory framework to facilitate development and growth. CED # Objective (Short) Objective Strategy (Milestone or Activity) Strategy Description Primary
Departmen
t
Staff Lead Supporting Department FY Start
Date
Target End
Date Status Why is this Deferred? Key Accomplishments Notes Objective A.4.1 Update Objective
Design Standards CED Micah Hinkle CAO
Evaluate Downtown Precise Plan's
Objective Design Standards
Evaluate the Downtown Precise Plan (DPP) related to
Objective Design Standards and to clarify residential density and height standards for Downtown.

CED Margaret KavanaughLynch CAO 25-26 Q2 Q3 On Track
The ODS update may be wrapped into a bigger
update for the DTPP, TBD
Develop and Complete Request
For Proposal and Select Firm
Develop Request For Proposal for consulting services to update Objective Design Standards and start CEQA process and select firm.

CED Margaret KavanaughLynch CAO 25-26 Q3 Q4 Not Started Draft Document Begin drafting Objective Design Standards and commence California Environmental Quality Act process. CED Margaret KavanaughLynch CAO 25-2626-27 Q4Q1 Q4 Deferred Scope Increased Update the City's Objective Design Standards- Downtown Precise Plan Develop an Southeast San Rafael Specific Plan using the City’s inclusive resident engagement philosophy; collaborate with the community and Canal Alliance to ensure alignment with their community vision plan (Nuestro Canal, Nuestro Futuro).

Complete a feasibility assessment and phased implementation plan for the Tree Ordinance revision that prioritizes high-impact, low resource requirements aligned with General Plan 2040 policies. Phase 1 will focus on integrating existing LiDAR inventory data, establishing basic tree protection standards, and developing a multi-year roadmap for expanding the program as resources become available. 2025-26 Work Plan Mid Year and FY26-27 Update CC - DRAFT PA-A (2) 6 of 30 City of San Rafael
Three-Year Strategic Plan
FY 2025-26 Work Plan
Objective A.4.2 Citywide Zoning
Ordinance Update the Citywide Zoning Ordinance to align with the General Plan 2040. CED Greg Minor CAO Evaluate Ordinance and Draft
Amendments
Evaluate existing ordinance and develop a list of amendments that will streamline and clarify the Zoning Ordinance. CED Margaret KavanaughLynch CAO 25-26 & 26-27 Q1 Q2 Q4 Deferred Scope Increased These changes will be brought to the PC in sections
due to the high number of changes
2025-26 Work Plan Mid Year and FY26-27 Update CC - DRAFT PA-A (2) 7 of 30 City of San Rafael
Three-Year Strategic Plan
FY 2025-26 Work Plan
Priority Area B:

Mobility and
Infrastructure
Goal B.1 Develop and maintain an integrated, multi-modal transportation network that serves all users effectively and safely. DPW # Objective (Short) Objective Strategy (Milestone or Activity) Strategy Description Primary Department Staff Lead Supporting Department Fiscal Year Start Date Target End
Date Status Why is this Deferred? Key Accomplishments Notes Objective B.1.1
Develop/Adopt
Citywide Bicycle and
Pedestrian Plan
DPW April Miller CM, DS, CAO
Draft Citywide Bicycle and Pedestrian Plan Develop report summarizing assessment of the current network and recommendations for new or updated policies and projects. DPW Kelly Abey CM 25-26 Q2 Q3 Q4 On Track Conduct Community Engagement
Encourage community participation and obtain feedback through a variety of outreach methods, including virtual meetings, in-person workshops, online survey, pop-up events, and interactive online map and website.

DPW Kelly Abey CM, DS 25-26 Q3 Q1 Q3 Q2 Complete
Present to Bicycle and Pedestrian Advisory Committee Present draft plan to the Bicycle and Pedestrian Advisory Committee for review and feedback. DPW Kelly Abey CM 25-26 & 26-27 Q4 Q4 Q1 Deferred Other Took longer to draft plan. This will go to the
June or August BPAC
Present to City Council Present final draft of the Citywide Bicycle and Pedestrian Plan to the City Council for review and potential adoption. DPW Kelly Abey CM, CAO 25-26 26-27 Q4 Q2 Q4 Q2 Deferred Other Took longer to draft plan Objective B.1.2
San Rafael Canal
Crossing Feasibility
Study
Conduct East San Rafael Canal Crossing feasibility study and pursue partnerships and funding sources for possible construction of the swing bridge. DPW April Miller CM, CAO, CED Select Consultant Issue Request for Proposal and select a consultant team to lead the feasibility study and seek City Council approval. DPW April Miller CM, CAO 25-26 Q2 Q3 Q3 Q4 On Track Begin Feasibility Study (Bridge) Begin investigation of site conditions for potential project sites. DPW April Miller John Thomas CM, CED 25-26 Q3 Q4 Q4 Not Started Language for FY27- remove "begin" Begin Coordination with Regulatory agencies Begin coordination with regulatory agencies (i.e. Coast Guard, Army Corp, etc. ). DPW John Thomas CM 25-26 Q4 Q4 Not Started Language for FY27- remove "begin" Develop and adopt an updated Citywide Bicycle and Pedestrian Plan. 2025-26 Work Plan Mid Year and FY26-27 Update CC - DRAFT PA-B (2) 8 of 30 City of San Rafael
Three-Year Strategic Plan
FY 2025-26 Work Plan
Objective B.1.3 Parking Permit Program
Revision Revise the City’s current residential parking permit program. CM Angela
Robinson
Pinon

DPW, FD, CAO
Complete Phase 1 - East San Rafael Finalize report on East San Rafael Parking Permit Program recommendations. CM Preya Nixon DPW CMO 25-26 Q2 Q2 Complete Initiate Phase 2 - Evaluation Citywide Initiate the research and development of a updated residential parking permit programs across San Rafael (with the exception of East San Rafael). CM Preya Nixon DPW, CMO, FD 25-26 Q2 Q4 On Track Conduct Community Outreach Share recommendations with the community via virtual and in-person meetings and website updates. CM Preya Nixon DPW CMO 25-26 Q3 Q4 On Track Present to City Council Present recommendations to the City Council for review and potential approval. CM Preya Nixon CAO 25-26 & 26-27 Q4 Q4 Q1 Deferred Overestimated capacity Objective B.1.5
Execute the Pavement
Management Program
(PMP)
Execute a comprehensive pavement management program to maintain road quality at a “Fair” Pavement Condition Index (PCI) rating across the City’s roadway network. DPW April Miller DS Draft Pavement Management Plan (PMP) Develop multi-year Pavement Management Program Plan. DPW Grey Melgard DS 25-26 Q1 Q2 Complete Coordinate with Utility Agencies for Pavement Management Plan Review Pavement Management Program with utility companies to coordinate proposed major utility infrastructure projects. DPW Grey Melgard DS 25-26 Q1 Q2 Complete Pavement Management Plan and Citywide Bicycle and Pedestrian Plan Coordination Review Pavement Management Program plan with Citywide Bicycle and Pedestrian Plan. DPW Grey Melgard DS 25-26 Q1 Q2 Complete This will happen every year Present Pavement Management Plan to Bicycle and
Pedestrian Advisory Committee
Present overview of Pavement Management Program to Bicycle and Pedestrian Advisory Committee for informational purposes. DPW Grey Melgard DS 25-26 Q2 Q3 Q2 Complete This will happen every year Present Pavement Management Plan to City Council Share overview of proposed Pavement Management Program plan with the City Council for informational purposes. DPW Grey Melgard DS 25-26 Q3 Q2 Q4 Q2 Complete

NEW OBJECTIVE
B.1.7
Interim use for 620
Canal DPW April Miller CAO, DPW, CED, CMO
Acquire 620 Canal Street Property Execute agreement with trust for public land to acquire 620 Canal Street property.

CED Greg Minor CAO 25-26 Q2 Q2 Complete 620 Canal Street aquired by the City in Novermber, 2025
Secure 620 Canal Site Secure 620 Canal site with fencing and other measures. DPW John Thomas CAO 25-26 Q3 Q4 On Track City in the process of installing fencing to secure property.

Conduct Site Assessment For Potential Interim Uses. Conduct feasibility assessment for interim use. LR Craig Veramay DPW, CED, CMO 25-26 26-27 Q3 Q2 Q4 Deferred Staff have identified promising funding
opportunities for the long-term planning
and construction of a park and
recommend focusing current resources
on permanent versus interim planning.

Begin Exploring Options For Interim Use Begin exploring options for potential interim uses, based off the site assessment.

LR Craig Veramay DPW, CED, CMO 25-26 26-27 Q4 Q4 Deferred Other See above.

Explore Grant Opportunities Coordinate with partners to seek grant and other funding opportunities to support potential interim uses or site improvements LR
Craig Veramay
Catherine
Quffa
DPW, CED 25-26 Q2 Q4 On Track
Staff have submitted two preapplications for planning grants for the development of a park at 620 Canal.

Acquire and secure 620 Canal, assess and explore options for interim use. 2025-26 Work Plan Mid Year and FY26-27 Update CC - DRAFT PA-B (2) 9 of 30 City of San Rafael
Three-Year Strategic Plan
FY 2025-26 Work Plan
Goal B.2 Enhance transportation safety and traffic management systems and policies. DPW # Objective (Short) Objective Strategy (Milestone or Activity) Strategy Description Primary Department Staff Lead Supporting Department Start Date
Target
Completion Status Why is this Deferred? Key Accomplishments Notes Objective B.2.2 Launch/Evaluate Traffic
Calming Pilot Launch and evaluate pilot projects for traffic calming measures to improve neighborhood safety. DPW April Miller PD, DS Complete Pilot Assessment Complete the assessment of the traffic calming pilot in the Spinnaker Point neighborhood. DPW Sayed Fakhry PD 25-26 Q3 Q4 On Track Implement Recommendations Implement additional traffic calming measures in the Spinnaker Point pilot. DPW Sayed Fakhry PD 25-26 Q2 Q4 On Track Draft Traffic Calming measure policy Draft neighborhood traffic calming pilot DPW Sayed Fakhry PD 25-26 Q2 Q4 On Track Present to the Bicycle and Pedestrian Advisory Committee Present the guidelines for the prioritization of traffic calming pilot projects to the Bicycle and Pedestrian Advisory Committee for informational purposes.

DPW Sayed Fakhry PD 25-26 Q3 Q4 Q4 Not Started
Objective B.2.3 Implement New Traffic
Safety Laws Implement and monitor projects as required due to recent legislation; AB413 (day lighting) and AB43 (speed limits). DPW April Miller PD, PS, CAO, DS, CM Develop Implementation Plan for AB413 Continue to develop day lighting implementation procedures, based on phased approach, reflective of new traffic laws and City municipal code. DPW Sayed Fakhry PD, PS 25-26 Q1 Q2 Complete Present Draft Plan to Advisory Traffic Committee Introduce and present draft day lighting implementation for feedback. DPW Sayed Fakhry PD, PS 25-26 Q2 Q2 Complete Present to Bicycle and Pedestrian Advisory Committee Provide new traffic safety law framework to the Bicycle and Pedestrian Advisory Committee for initial input and guidance. DPW Sayed Fakhry CAO 25-26 Q2 Q2 Complete Conduct Community Outreach Communication via City Website around new law. DPW Kelly Abey DS 25-26 Q2 Q2 Complete Execute & Monitor Implementation Plan Install new improvements, such as striping and signage, based on the day lighting implementation plan and monitor for compliance. DPW Sayed Fakhry PD, PS 25-26 Q3 Q3 Q4 On Track monitoring is continuous Implement & Monitor Downtown for AB43 Install new striping and signage for new speed limits in the downtown area and initiate 30-day monitoring and warning period. DPW Eugelyn Lopez PD 25-26 Q1 Q2 Complete Evaluate Additional Locations (Phase 2)
Continue to identify key locations (Phase 2) applicable for speed limit reduction based on AB43 provisions and conduct evaluation of roadway corridors within the identified locations.

DPW Sayed Fakhry PD 25-26 Q2 Q3 Complete
Present to the Bicycle and Pedestrian Advisory Committee Provide draft speed limit recommendations to the Bicycle and Pedestrian Advisory Committee for input. DPW Sayed Fakhry PD 25-26 Q3 Q2 Q3 Q2 Complete Conduct Community Outreach Update communication via City Website around new speed limits recommendation. DPW Kelly Abey CM, DS 25-26 Q3 Q4 On Track Present to the City Council Present proposed speed limit recommendation to the City Council for discussion and possible adoption. DPW Sayed Fakhry CM, PD 25-26 Q4 Q4 Not Started Objective B.2.4 Traffic Signal Upgrade DPW April Miller DS Identify Locations for Backup Battery System Buildout
Identify locations and develop schedule for new traffic signal Backup Battery System installations at signalized intersections based on review of existing infrastructure and projection of future needs.

DPW Kelly Abey DS 25-26 Q2 Q4 On Track
Identify Opportunities for Intelligent Transportation System Buildout
Identify opportunities for intelligent transportation system enhancements, such as traffic detection device/systems, communication network, and management center/software, based on review of existing infrastructure and projection of future needs. Monitor legislation for future opportunities regarding speed cameras.

DPW Sayed Fakhry DS 25-26 Q2 Q4 On Track
Modernize and upgrade traffic signal systems to enhance capabilities for managing traffic flow based on the 2040 General Plan. 2025-26 Work Plan Mid Year and FY26-27 Update CC - DRAFT PA-B (2) 10 of 30 City of San Rafael
Three-Year Strategic Plan
FY 2025-26 Work Plan
Goal B.3 Implement systems and programs that address deferred maintenance of public assets and infrastructure to improve services to the community. DPW # Objective (Short) Objective Strategy (Milestone or Activity) Strategy Description Primary Department Staff Lead Supporting Department Start Date
Target
Completion Status Why is this Deferred? Key Accomplishments Notes Objective B.3.1 Develop a Buildings and
Facilities Plan DPW April Miller DS, CM, All
Review Current Facility Data Review current data records for facility conditions and format for new asset software use. DPW Jonathan Schellin DS 25-26 Q1 Q3 On Track Collect New Facility Data Build collection tool, train and deploy staff to collect facility data, prioritizing pump stations and other critical infrastructure. DPW Jonathan Schellin DS 25-26 Q1 Q4 On Track Validate Facility Assessment Policy Review current and new data and utilize forecasting tool in asset software to determine unmet resource needs. DPW Jonathan Schellin CM 25-26 Q3 Q4 On Track Present to Council Finance Subcommittee Present draft plan to the Finance Council Subcommittee for feedback. DPW April Miller All 25-26 26-27 Q4 Q1 Q4 Q2 Deferred Overestimate d capacity Policy draft language is 90% complete
Draft policy is 90% complete, but requires
gathering additional facility condition
assessments, needing additional staff and
funding resources
Objective B.3.2 Asset Assessment and
Tracking Assess and track the condition of the City’s assets through the asset management program. DPW April Miller DS Complete Data Structure Review
Reconcile prior data system with new asset management platform with a focus on storm drains and pavement conditions to support future planning and operations on these physical assets.

DPW Jonathan
Schellin DS 25-26 Q1 Q3 On Track
Capture Additional Assets Build collection tool, train and deploy staff to collect facility data, prioritizing pump stations and other critical infrastructure. DPW Jonathan Schellin DS 25-26 Q1 Q4 On Track Integrate with Current Geographic Information System (GIS) Integrate and deconflict data between City's GIS and ASM GIS to determine which is the primary source for each use case. DS Vedika Ahuja DPW 25-26 Q2 Q4 On Track Incorporating satellite images with GIS for an improved interface.

Integrate software Integrate software into project check lists and workflow. DPW Jonathan Schellin DS 25-26 Q2 Q4 On Track
Implementing with recent library renovation,
and will be a continuous action moving forward
B.4 Assess and improve stormwater infrastructure and management program. DPW # Objective (Short) Objective Strategy (Milestone or Activity) Strategy Description Primary Department Staff Lead Supporting Department Start Date
Target
Completion Status Why is this Deferred? Key Accomplishments Notes Objective B.4.1
Develop Citywide
Storm Drain Plan
(CSDP)
DPW April Miller SUS
Draft Drainage Design Standards
Develop draft drainage design standards and guidelines to provide guidance on how to analyze and appropriately size drainage infrastructure, including references to other relevant drainage requirements or guidance documents (e.g., Marin Countywide Stormwater Pollution Prevention Program water quality treatment measures and Marin County Drainage Manual).

DPW Eugelyn Lopez SUS 25-26 Q3 Q4 On Track
Draft Citywide Storm Drain Plan
Prepare draft report summarizing the field data collection results and system needs, existing conditions, new stormwater project recommendations, and maintenance and inspection plan approach.

DPW Eugelyn Lopez SUS 25-26 Q4 Q4 Not Started
Develop a Citywide Buildings and Facilities Plan (CBFP) to assess, identify and track the condition of City assets, deferred maintenance, and unmet facility needs.

Develop a comprehensive Citywide Storm Drain Plan to assess, identify and track storm drain system condition, deferred maintenance, and needed system improvements. The plan will also clarify the City's standards for storm drain infrastructure, develop maintenance schedules, and evaluate sea level rise impacts to the system.
2025-26 Work Plan Mid Year and FY26-27 Update CC - DRAFT PA-B (2) 11 of 30 City of San Rafael
Three-Year Strategic Plan
FY 2025-26 Work Plan
Priority Area C - Sustainability and Resilience - Foster a resilient community through climate adaptation, sustainability, hazard mitigation, and emergency preparedness efforts.

Goal C.1 Reduce greenhouse gas emissions from both community and municipal sources. SUS # Objective (Short) Objective Strategy (Milestone or Activity) Strategy Description Primary Department Staff Lead Supporting Department Fiscal Year Start Date Target End
Date Status Why is this Deferred?
Key Accomplishments Notes
Objective C.1.1 Develop/Implement Zero
Emission Vehicles Plan Develop and begin implementing a plan to expand facility electric vehicle charging infrastructure and transition the City’s fleet to zero emission vehicles. SUS Cory Bytof DPW, SUS Complete Electric Vehicle Charging Infrastructure Feasibility Plan Develop City Facility Electric Vehicle charging infrastructure plan. SUS Cory Bytof DPW 25-26 Q1 Q2 Complete Complete Final Design and Permitting Finalize design and permitting including surveys. SUS Cory Bytof DPW 25-26 Q2 Q2 Complete Apply for Additional Incentives Complete and submit application documents for incentives. SUS Cory Bytof DPW 25-26 Q2 Q4 On Track Issue Request For Proposal and Select Firm Develop and issue Request For Proposal and select firm. DPW Jonathan Schellin SUS 25-26 Q2 Q4 On Track Start City-Side Construction Includes purchasing, construction, electrical, and software installation and testing. DPW Omar Garcia SUS 25-26 Q4 Q4 Not Started Objective C.1.2 Electric Vehicle Acceleration
Strategy Work with transportation partners to implement the Electric Vehicle Acceleration Strategy and reduce community vehicle miles traveled. SUS Cory Bytof DPW, CED, DS Participate in Development of Countywide Charging Framework Participate in countywide effort to develop a electrical vehicle charging strategy and framework. SUS Cory Bytof DPW 25-26 Q1 Q4 On Track
Signed contract with consultant to
assist in developing the RFP,
launched project Feb 4, 2026
Participate in contractor selection process Participate in countywide effort to develop and issue the Request For Proposal, including selection and contracting with winning bidder. SUS Cory Bytof DPW 25-26 Q3 Q4 On Track Participate in Development of Countywide Vehicle Miles Traveled Reduction Effort
Participate in countywide efforts to conduct gap analysis and develop plan for countywide campaign to identify gaps and opportunities for Vehicle Miles Travelled reduction.

SUS Cory Bytof DPW 25-26 Q1 Q3 Q4 On Track
Start to Implement countywide Vehicle Miles Travelled Reduction Campaign Conduct community engagement, provide incentives, and track progress. SUS Cory Bytof CED, DS 25-26 Q4 Q4 Not Started Objective C.1.3 Implement Short-Lived Climate
Pollutant Law SUS Cory Bytof DPW, CED, FIN
Implement Mandatory Recycled Content Procurement Procedures Refine procurement process and tracking, implement streamlined compliance for staff. SUS Kaylyn Turnil DPW 25-26 & 26-27 Q1 Q3 Q1 Deferred Staff Absence Anticipate completion by Q1
2027. Employee wasn't hired until
several months later than
anticipated.

Train Staff on Recycled Content Procurement Processes Implement staff training on new recycled content procurement processes. SUS Kaylyn Turnil FIN 25-26 & 26- 27 Q2 Q4 Q2 Deferred Staff Absence
Anticipate completion by Q1
2027. Employee wasn't hired until
several months later than
anticipated.

Establish Mandatory Recycling and Composting Enforcement Process Work with Zero Waste Marin to establish a process of enforcement for noncompliant businesses. SUS Kaylyn Turnil CED 25-26 Q2 Q4 On Track Implement Multi-Family Housing Outreach Programs
Develop programs and outreach materials to help tenants and managers comply and reduce recycling contamination in conjunction with the illegal dumping program.

SUS Kaylyn Turnil CED 25-26 Q2 Q4 On Track
Completed initial phase for 16 units
and above.

Anticipate complete roll-out to all
multi-family units by Q1 2027
Objective C.1.4 Reduce Community Building
Energy Use SUS Angela Robinson PinonSUS, CAO, CM, DS
Present to City Council
In anticipation of new state law restricting building code amendments, present proposed building reach codes to the City Council for discussion and possible adoption.

CED Don Jeppson SUS, CAO 25-26 Q1 Q2 Complete
Present to City Council Present Building Electrification Roadmap options to the City Council to receive policy direction on next steps with annual Greenhouse Gas Inventory update. SUS Cory Bytof CM 25-26 Q1 Q2 Complete Develop Incentive and Outreach Campaign Proposal Develop scope of work and metrics for success. SUS Cory Bytof CED, CM, DS 25-26 & 26- 27 Q2Q4 Q4Q2 Deferred Staff Absence
CED has streamlined the permitting
process.

Due to budget constraints and
staff changes, will defer incentives
to FY 26-27 and focus solely on
outreach campaign.

Develop Energy Code Tracking Mechanisms Develop methods to track energy efficiency installations. CED Jose Herrera Preza SUS 25-26 Q2 Q4 On Track New permit software has launched
that will aid in tracking efforts.

Participate in Regional Efforts Collaborate with County and regional entities to promote and incentivize efficiency and electrification. SUS Cory Bytof CM 25-26 Q1 Q4 On Track Working with a Marin Countywide
group and participating in a Bay
Areawide group
Expand community composting, revise purchasing policies, and collaborate with Zero Waste Marin and Marin Sanitary Service to implement SB 1383, the Short-Lived Climate Pollutant Law.

Reduce community building energy use through incentive programs, community education, and engagement tools as outlined in the County Building Electrification Roadmap. 2025-26 Work Plan Mid Year and FY26-27 Update CC - DRAFT PA-C (2) 12 of 30 City of San Rafael
Three-Year Strategic Plan
FY 2025-26 Work Plan
Goal C.2 Strengthen community preparedness and resiliency for earthquakes, wildfires, flooding, and sea level rise through comprehensive hazard mitigation, risk mitigation, and climate adaptation efforts. SUS/FD # Objective (Short) Objective Strategy (Milestone or Activity) Strategy Description Primary Department Staff Lead Supporting Department
Start
Date
Target
Completion Status Why is this Deferred?
Key Accomplishments Notes
Objective C.2.1 Local Hazard Mitigation
Planning Identify funding for Local Hazard Mitigation Plan projects and begin implementation of the highest priority projects. FD Abe Roman CM, DPW Utilize Measure C funds to complete wildfire mitigation In alignment with Measure C (Wildfire Parcel Tax) goals, reduce wildfire risk through vegetation management, defensible space and home hardening, public education, evacuation route improvement, and ignition reduction.

FD Quinn Gardner DPW 25-26 Q1 Q4 On Track
Monitor Funding Opportunities Monitor state, federal, private, and other grant funding opportunities for LHMP Projects. FD Quinn Gardner CM, DPW 25-26 Q1 Q4 On Track Objective C.2.2 Wildfire Action Plan
Implementation Continue implementing the Wildfire Prevention and Protection Action Plan and evaluate the need for revisions, including focusing on zone zero (0-5 feet from homes and structures). FD Abe Roman CM Present to City Council Prepare and present an annual progress update of the Wildfire Action Plan to City Council. FD Quinn Gardner CM 25-26 Q2 Q2 Complete
Initial Presentation complete,
considering an update to the plan
Install Safe Parking Program
Complete installation of safe parking program on narrow and hillside roadways including parking boxes, red curbs, increased signage and other traffic control measures.

FD Kate Anderson CM, DPW 25-26 Q1 Q4 Q2 Complete Minor adjustments will be ongoing Develop & Implement Zone Zero Grant Program Implement zone zero grant program to encourage broader implementation. FD Kate Anderson CM 25-26 Q2 Q4 Q3 Complete Ongoing effort to encourage resident
participation and action
Update for next year to focus on
implementation
Objective C.2.3 Resiliency in Building Code SUS, CED, FD Abe Roman CED, FIN Present to City Council
Present a resolution to the City Council to integrate the multi-jurisdiction local hazard mitigation plan into the Safety Element of the General Plan 2040 in compliance with state law AB 2140.

FD Quinn Gardner CED, FIN 25-26 Q2 Q3 Q4 On Track
Being reviewed by Planning
Commision in March, to Council in
May
Increase Use of Fire Adaptive Construction Materials Update Building code to increase the use of fire adaptive construction materials in existing and new structures including outbuildings and fences. FD Quinn Gardner CED 25-26 Q2 Q3 Complete New WUI code was adopted, but no
agressive local ammendments were
included. Potential to revisit
additional code with zone zero
adoption
May want to include in next years
work plan- reconsider after zone
zero is out
Present to City Council
Present a resolution to the City Council to Adopt the updated State Fire Code and apply fire rated construction materials as described in Chapter 5 of the 2025 California Wildland-Urban Interface Code Citywide.

FD Bob Sinnott CED 25-26 Q2 Q3 Complete
Consider code update related to Non-combustible Gates Research and draft for City Council consideration updated fence codes to require fire rated materials for new fences and updates. FD Quinn Gardner CED 25-26 & 26-27 Q2 Q4 Deferred Staff Absence Pending zone zero guidance which
may cover this. Still weighing code
options and political support. Limited
staff capacity to address before next
year. Implementing fence Grant
program
Objective C.2.4 Sea Level Rise Adaptation Plan Develop a Sea Level Rise Adaptation Plan that complies with SB 272. SUS Cory Bytof FIN, DS, CM, CED Complete Coastal Conservancy Sea Level Rise Grant Complete sea level rise engagement and planning tasks in the grant scope. SUS Kate Hagemann FIN 25-26 Q2 Q3 Complete Completed technical feasibility study
on adaptation options. Strengthened
partnership with community
partners.

Complete Governor's Office of Land Use and Climate Innovation Sea Level Rise Grant
Complete the sea level rise monitoring, critical facilities evaluation, and final report tasks in grant. SUS Kate Hagemann FIN 25-26 Q2 Q3 On Track Completed extensive public and
press engagement. Over the past 3
years have completed over 145
engagements, reaching more than
5,000 people directly, and more than
250,000 through earned media.

Conduct Community Engagement for Sea Level Rise Grants Conduct community engagement about the results of the sea level rise feasibility study. SUS Kate Hagemann DS, CM 25-26 Q1 Q3 On Track
Note: this will be on-going and
continual for the forseeable future
Present to City Council Present overview of Sea Level Rise Grant project to the City Council for informational purposes. SUS Kate Hagemann CM 25-26 Q3 Q3 On Track This was presented to the Sea Level
Rise Council Subcommittee in
January.

Note: results were presented to
the SLR subcommittee. Will
determine with CMO timing for
full Council presentation this
spring.

Solicit Additional Funding Seek grant and other funding to support the development of a sea level rise plan in compliance with state law. SUS Kate Hagemann CED, FIN 25-26 Q2 Q4 On Track On track to apply for SB 1 grants in
June to beging official sea level rise
planning January 2027
Objective C.2.5 Climate Partnerships Explore governance models and a formal collaborative public-private-philanthropic partnership as a foundation for climate adaptation work. SUS Cory Bytof FIN Establish Goals for Regional Governance Structure Collaborate with the County and other partners to establish broad goals for creating a regional governance structure. SUS Cory Bytof FIN 25-26 Q2 Q3 On Track Begin convening Subject Matter Experts Convene finance and adaptation professionals with local practitioners to develop options for governance model. SUS Cory Bytof FIN 25-26 Q3 Q4 On Track Implement existing policy and program commitments in the General Plan 2040, and implement building code policies to support community resiliency, specifically to address the potential hazards listed in Goal C.2.
2025-26 Work Plan Mid Year and FY26-27 Update CC - DRAFT PA-C (2) 13 of 30 City of San Rafael
Three-Year Strategic Plan
FY 2025-26 Work Plan
Goal C.3 Enhance the community's capacity to prepare for and respond to emergencies and natural disasters. FD # Objective (Short) Objective Strategy (Milestone or Activity) Strategy Description Primary Department Staff Lead Supporting Department
Start
Date
Target
Completion Status Why is this Deferred?
Key Accomplishments Notes
Objective C.3.1 Improve Citywide Readiness
and Resilience Improve citywide readiness and resilience for disasters and evacuations through outreach and training. FD Angela Robinson PinonCM, DS, PD, CED Host Community Trainings on topics such as personal preparedness, wildfire mitigation, and neighborhood response groups Conduct community based training events. FD Quinn Gardner CM 25-26 Q2 Q4 On Track CERT trainings were held, and some
communities requested training.

Coordinate Driveway Evacuation Drills Conduct driveway evacuation drills. FD Quinn Gardner DS 25-26 Q2 Q4 On Track Planning for Spring/Summer Conduct Life Saving skills Training such as hands only CPR, Narcan, and stop the bleed training Conduct basic life saving training workshops or events. FD Quinn Gardner PD 25-26 Q2 Q4 On Track Completed first CERT refresher to
cover these topics. Planning for
larger community trainings
Expand Reach of Disaster Preparedness Awareness Campaign Expand reach of campaign to raise awareness of available programs and immediate actions residents can take to improve their readiness. This includes in-community outreach, trainings, and driveway evacuation drills.

FD Quinn Gardner CM 25-26 Q2 Q4 On Track
Onboarded outreach and
communications intern and full tiem
staff. Event planning and
implementation underway
Initiate Disaster Preparedness for Businesses Initiate program to increase disaster preparedness for local businesses. FD Quinn Gardner CED 25-26 & 26- 27 Q4 Q4 Deferred Overestimated capacity
Will not be a focus until next FY,
some minor planning underway
Objective C.3.2 Coordinate and Support
CERT/NRG/Firewise Coordinate and support Community Emergency Response Teams (CERT), Neighborhood Resources Groups (NRG), Firewise, and similar grassroot groups with training, drills, and resources. FD Angela Robinson Pinon DS, CM Host Community Emergency Response Teams (CERT) Classes
Hold one full 20-hour Community Emergency Response Teams (CERT) class in San Rafael and support a full Spanish language Community Emergency Response Teams (CERT) class.

FD Quinn Gardner CM 25-26 Q2 Q4 On Track
Nearly full English class scheduled for
March. Spanish class is being planned
for July.

Establish Volunteer Structure
Establish Community Emergency Response Teams (CERT), Neighborhood Resources Groups (NRG), and Firewise steering committees, establish a sustainable structure and training tempo.

FD Quinn Gardner DS 25-26 Q2 Q4 On Track
Trainings completed and schedule,
regular emails to CERTs, Planning
Firewise engagement Meeting.. Staff
attending montlhy Fire Safe Marin
hosted Firewise meetings. CERT
Steering Committee under evaluation
pending volunteer engagement and
staff evaluation
Hold Quarterly Trainings Hold quarterly topic trainings for disaster volunteers and community leaders. FD Quinn Gardner DS 25-26 Q4 Q4 Not Started Scheduled and being implemented Increase Firewise communities Support resident in establishing at least three new firewise communities. FD Quinn Gardner DS 25-26 Q4 Q2 Q4 On Track Progress is beng made in multiple
areas. New interest meeting
scheduled for April.

City staff also support the
Marinwood Firewise community.

Update Emergency Volunteer Plan Update the existing Emergency Volunteer plan. Hold trainings for disaster volunteers and community leaders. FD Quinn Gardner DS 25-26 26-27 Q1 Q4 Deferred Overestimated capacity Limited staff capacity until after May
exercise
Objective C.3.3 Increase AlertMarin
Registrations Increase the number of San Rafael residents signed up for AlertMarin. FD Angela Robinson Pinon DS Develop Strategies & Incentives to increase emergency alert registrationUse raffles and other strategies to incentivize registrations. FD Quinn Gardner DS 25-26 Q1 Q4 On Track Contracted with marketing company,
focusing outreach in low registration
areas
Deploy Community Ambassadors
Train and deploy community health workers/ambassadors in coordination with the Community Emergency Response Teams (CERT) and provide technical assistance to support residents with the registration process.

FD Quinn Gardner DS 25-26 Q1 Q4 On Track
Ongoing program and collaboration
with CBOs. Engaging CERT
Impacted by City stipend policy
Coordinate with Countywide efforts Coordinate with Marin Office of Emergency Management (OEM) efforts and amplify messages and efforts of other jurisdictions to increase registrations. FD Quinn Gardner DS 25-26 Q1 Q4 On Track 2025-26 Work Plan Mid Year and FY26-27 Update CC - DRAFT PA-C (2) 14 of 30 City of San Rafael
Three-Year Strategic Plan
FY 2025-26 Work Plan
Goal C.4 Enhance staff capacity to prepare for and respond to emergencies and natural disasters. FD # Objective (Short) Objective Strategy (Milestone or Activity) Strategy Description Primary Department Staff Lead Supporting Department
Start
Date
Target
Completion Status Why is this Deferred?
Key Accomplishments Notes
Objective C.4.1 Develop and Implement
Training and Exercise Plan Develop and implement a multi-year training and exercise plan for Disaster Service Workers and Emergency Operations Center (EOC) staff in collaboration with other agencies in the County.  FD Angela Robinson Pinon CM Determine Training Requirements for Different Positions Create training requirements for EOC staff, Section Leads, Field/Operational staff, and all City staff. FD Quinn Gardner CM 25-26 Q1 Q4 On Track Training requirements are included in
the draft DSW policy. Additional
training requirements under review.

May need to extend pending DSW
policy review
Hold Drills and Exercises Identify and develop needed drills and exercises via review of plans, past exercises and staff feedback. FD Quinn Gardner CM 25-26 Q2 Q4 On Track EOC exercise is planned for May.

Identify and Conduct Staff Trainings Host regular trainings on a variety of topics to meet the needs of staff. FD Quinn Gardner CM 25-26 Q1 Q4 On Track Section Trainings Scheduled March
and April. DSW trainings completed,
more will be scheduled after DSW
policy adoption
FY 26-27 updates should be more
specific to what classes
Objective C.4.2 Staff Training on Emergency
Operations Plan Review, update and provide continued training for staff on the City’s Emergency Operations Plan.  FD Angela Robinson Pinon CM,HR Provide Basic Disaster Service Worker (DSW) and Personal Preparedness Training to All Staff
Update materials and hold regular trainings for all City staff covering their role as a disaster service worker, DSW expectations, and information on personal preparedness to assure their loved ones are prepared for them to work.

FD Quinn Gardner HR 25-26 Q1 Q4 On Track
Have held multiple DSW trainings,
with more to come.

Goal for next year will be 4 DSW
trainings and two basic
preparedness trainings
Provide Basic Emergency Operations Center (EOC) Training To All Assigned Emergency Operations Center Staff
Update materials and hold trainings to staff assigned to the EOC including section and position specific information. Assure all new EOC assigned staff receive training
FD Quinn Gardner CM 25-26 Q2 Q4 On Track
EOC set up book updated. EOC
section trainings are scheduled for
April.

Hold Table Top Exercises on Hazard Specific Playbooks with Relevant Staff
Hold tabletops annually, at relevant time such as during the Great Shake Out or before peak wildfire or flood season, to familiarize relevant staff with response tactics and overall considerations.

FD Quinn Gardner CM 25-26 Q2 Q4 On Track
Completed Alert Drill, EOC set up,
and EOC Earthquake Drill in October.

A Full-scale EOC exercise is planned
for May.

Adopt a Disaster Service Worker Policy and Procedure Develop a policy that will outline staff and City responsibilities and outline basic training requirements for different roles. FD Quinn Gardner CM, HR 25-26 Q2 Q3 Q4 On Track Policy is undergoing internal review.

May consider goal about
implementation and training for
next year
Objective C.4.3 Develop/Train on Continuity of
Government Plan Develop and train employees on a Continuity of Government Plan. FD Angela Robinson Pinon CM Conduct Project Kickoff for the Continuity of Operations Plan/Continuity of Government Plan (COOP/COG) Hold project kickoff meeting FD Quinn Gardner CM 25-26 Q1 Q2 Complete Engage Departments on the COOP/COG Engage departments to identify critical and essential functions, alternative sites, critical documents and information systems. FD Quinn Gardner CM 25-26 Q1 Q4 On Track Prepare draft COOP/COG Develop draft a COOP/COG. FD Quinn Gardner CM 25-26 Q3 Q4 On Track First Draft compelted and in
review/update stage
Internal Review of the COOP/COG Circulate the draft internally for feedback. FD Quinn Gardner CM 25-26 Q3 Q3 On Track Present to the City Council Present the draft COG to the City Council for adoption. FD Quinn Gardner CM 25-26 Q4 Q4 Not Started Train on the Continuity of Operations/Continuity of Government Plan

COOP/COG
Hold workshop on developed Continuity of Operations/Continuity of Government Plan (COOP/COG); implement lessons learned into plan(s). FD Quinn Gardner CM 25-26 26-27 Q1 Q2 Deferred Other Training will likely be in the fall
following delays in data collection.

Review And Update Title 7 Emergency Services Municipal Code Review and update Title 7 emergency Services municipal code to align with current laws, plans, and procurement best practices. FD Quinn Gardner CM 25-26 & 26-27 Q1 Q4 Q1 Deferred Overestimated capacity Drafts are in progress. Aim for Adoption in September
2025-26 Work Plan Mid Year and FY26-27 Update CC - DRAFT PA-C (2) 15 of 30 City of San Rafael
Three-Year Strategic Plan
FY 2025-26 Work Plan
Priority Area D - Housing and Homelessness - Facilitate new housing development, assist in ensuring housing stability, support a “Housing First” model, and implement strategies that reduce homelessness Goal D.1 Collaborate with the County of Marin and other community partners to implement comprehensive strategies that prevent and reduce homelessness. CM # Objective (Short) Objective Strategy (Milestone or Activity) Strategy Description Primary Department Staff Lead Supporting Department Fiscal Year Start Date Target End
Date Status Why is this Deferred? Key Accomplishments Notes Objective
D.1.1 Explore Interim Shelter Program CM John Stefanski CAO Explore/Identify Potential Sites Identify a site that balances accessibility, community compatibility, and infrastructure readiness. CM Daniel Cooperman CAO 25-26 Q1 Q2 Complete Identified 350 Merrydale as the site for the interim shelter project Develop Partnership with the County of Marin Develop partnership with the County to create an interim shelter/housing program. CM Daniel Cooperman CAO 25-26 Q1 Q2 Complete City Council approved a grant agreement
with the County of Marin on 11/17/25 to
support the purchase and set up of the
interim shelter project, and to fund
operations
Identify Long Term Funding Seek grants and other funding opportunities in partnership with the County.

CM Daniel Cooperman CAO 25-26 Q2 Q4 On Track
Conduct Community Outreach Provide community education on project goals and objectives. CM Daniel Cooperman CAO 25-26 Q2 Q4 On Track Staff held multiple commmunity meetings in November, December, and January
Implement Start-Up Phase
Undertake all regulatory and procurement actions required to establish the new interim shelter. This includes site preparation, unit installation, and the move in of all clients.

CM Daniel Cooperman CAO 25-26 & 26-27 Q2 Q2 On Track
The City entered into agreements with
Swinerton Management & Consulting for
project management services and LCA for
design services on 2/18/2026.

Objective
D.1.2 Develop a Homelessness Strategic Plan CM Daniel Cooperman DS, CM, CAO Identify Framework of the Plan Develop framework/roadmap for the plan and coordinate with the County. CM Nguyen Pham CAO 26-27 Q3 Q2 Deferred Overestimated capacity Deferring to ensure staff capacity to focus on
Objective D.1.1 (Merrydale Interim Shelter)
Conduct Community and Partner Engagement
Develop outreach plan, communication strategy, hold community meetings, with housed & unhoused community and local businesses, in coordination with the County.

CM Nguyen Pham DS 26-27 Q1 Q3 Deferred Overestimated capacity Deferring to ensure staff capacity to focus on
Objective D.1.1 (Merrydale Interim Shelter)
Present to Housing and Homelessness Council Subcommittee Present draft plan to Housing & Homelessness Council Subcommittee for feedback. CM Nguyen Pham CAO 26-27 Q1 Q4 Deferred Overestimated capacity Deferring to ensure staff capacity to focus on
Objective D.1.1 (Merrydale Interim Shelter)
Objective
D.1.3 Evaluate Camping Ordinance CM John Stefanski CAO, PD Conduct Policy Analysis and Evaluation Evaluate the performance of the existing camping ordinance and identify recommendations for changes, if needed. CM Daniel Cooperman CAO, PD 25-26 Q2 Q3 Q4 Deferred Overestimated capacity Present to Housing and Homelessness Council Subcommittee Present policy analysis and evaluation findings and recommendations to the Housing & Homelessness Council Subcommittee for feedback. CM Daniel Cooperman PD 25-26 Q3 Q3---- Q4 Deferred Overestimated capacity Aligning timeline with the anticipated opening of
the interim shelter project.

Present to City Council Present recommendations for camping ordinance amendments to the City Council for review and potential approval. CM Daniel Cooperman CAO 25-26 & 26-27 Q3 Q2 Deferred Overestimated capacity Aligning timeline with the anticipated opening of
the interim shelter project.

In collaboration with the County of Marin, explore the implementation of a housing-focused interim shelter program, supported by robust case management services to assist in transitioning unhoused community members into permanent supportive housing, or other permanent housing solutions.

Develop a Homelessness Strategic Action Plan, including community engagement and communications strategies, to guide future work relating to solving homelessness.

Evaluate the City’s camping ordinance as the legal framework changes and make revisions as needed that align with the City’s goals to reduce homelessness. 2025-26 Work Plan Mid Year and FY26-27 Update CC - DRAFT PA-D 16 of 30 City of San Rafael
Three-Year Strategic Plan
FY 2025-26 Work Plan
Objective
D.1.4 Increase/Secure Homelessness Program Funding CM John Stefanski FIN, DS Identify State/Federal Opportunities Seek grants and other funding opportunities that will fund future homeless response. CM Nguyen Pham FIN 25-26 Q2 Q4 On Track Design & Implement Fundraising Campaign Identify and implement strategies & key donors, in coordination with the County. CM Daniel Cooperman DS 25-26 Q2 Q4 On Track Goal D.2 CED
# Objective (Short) Objective Strategy (Milestone or Activity) Strategy Description Primary Department Staff Lead Supporting Department
Start
Date
Target
Completion Status Why is this Deferred? Key Accomplishments Notes Objective
D.2.1 Support Development CED Greg Minor CAO, CM
Summarize findings of new housing laws Evaluate the countywide report assembled by the Infill Developers Forum and incorporate relevant findings in City strategy. CED Margaret KavanaughLynch CAO, CM 25-26 Q2 Q3 On Track Identify Outdated Code
Identify where municipal code is outdated based on recent changes in State housing law, including items already identified in the City's 2023- 2031 Housing Element.

CED Margaret KavanaughLynch CAO, CM 25-26 Q2 Q4 On Track Develop Compliance Procedures
Develop standard operating procedures to ensure compliance with recent changes in state housing law, including major revisions to the application of the California Environmental Quality Act (CEQA).

CED Margaret KavanaughLynch CAO, CM 25-26 Q2 Q3 Q3 Q4 On Track Update Code
Update San Rafael code to align with recent changes in State housing law, including items already identified in the City's 2023-2031 Housing Element.

CED Margaret KavanaughLynch CAO, CM 25-26 Q2 Q4 On Track Streamline Utility Requirements Work with partners to streamline utility capacity requirements for new development. CED Greg Minor CAO, CM 25-26 Q1 Q4 On Track Objective
D.2.2 Evaluate Below Market Rate Program Evaluate the Below Market Rate program model; identify opportunities to better leverage affordable housing assets and increase impact. CED Greg Minor CAO, FIN Update Agreement Template and Monitoring Fee Update affordable housing agreement template and update Annual Monitoring Fee.

CED Alexis Captanian CAO, FIN 25-26 Q2 Q2 Q4 On Track The City's affordable housing agreement has been updated.

Present to Economic Development & Housing and Homelessness Council Subcommittee
Provide a program update prior to renewing contract with Marin Housing Authority for program administration. CED Alexis Captanian CAO, FIN 25-26 Q2 Q2 Q3 On Track Marin Housing Authority presented to the subcommittee on February 17, 2026.

Start Analysis and Evaluate Examples
Begin to evaluate existing program and identify potential changes.

Review Below Market Rate (BMR) program models from other jurisdictions, including waitlist alternatives and best practices to leverage existing program assets.

CED Alexis Captanian CAO, FIN 25-26 Q4 Q4 Not Started
Analyze state housing laws and relevant case law to streamline policies, remove barriers, and support the development of new housing in alignment with legal requirements and community needs.

Advance the development of new housing across all affordability levels to meet the state's Regional Housing Needs Allocation (RHNA) requirements as outlined in the City's Housing Element, ensuring diverse, sustainable, and equitable housing opportunities for all residents.

Strategically increase and secure additional funding sources by leveraging key partnerships that will support additional programs that reduce homelessness. 2025-26 Work Plan Mid Year and FY26-27 Update CC - DRAFT PA-D 17 of 30 City of San Rafael
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FY 2025-26 Work Plan
Goal D.3 CED
# Objective (Short) Objective Strategy (Milestone or Activity) Strategy Description Primary Department Staff Lead Supporting Department
Start
Date
Target
Completion Status Why is this Deferred? Key Accomplishments Notes Objective
D.3.1 Evaluate Tenant Protection Policies Evaluate the effectiveness of existing tenant protection policies and consider revisions as needed.  CED Micah Hinkle CAO, DS, CM Analyze Existing Policies Analyze available data on existing policies including mandatory mediation, cause required for eviction, and relocation assistance. CED Alexis Captanian CAO, CM 25-26 Q1 Q2 Complete Present to Housing and Homelessness Council Subcommittee Present evaluation of existing tenant protection policies to Housing and Homelessness Council Subcommittee for feedback. CED Alexis Captanian CM 25-26 Q2 Q2 Complete 10/21/25 Subcommittee Meeting Present to Housing and Economic Development City Council Subcommittee Present evaluation of existing tenant protection policies and draft recommendations to City Council Subcommittee for policy direction. CED Alexis Captanian CM 25-26 26-27 Q3 Q1 Q4 Q1 Deferred Adjusted sequencing so engagement occurs
earlier in the process
Conduct Community Engagement Conduct additional engagement and/or research on specific policy recommendations. CED Alexis Captanian DS, CM 25-26 Q4 Q4 Not Started Objective
D.3.2 Explore Housing Policies Explore policies that protect renters and low-income earners from rising housing costs and economic instability and prevent displacement and preserve housing while ensuring fair returns and sustainability for property owners CED Alexis Captanian DS, CM Present to Housing and Homelessness Council Subcommittee Present Rooted in Marin anti-displacement report to Housing and Homelessness Council Subcommittee for initial feedback and questions.

CED Alexis Captanian CM 25-26 Q2 Q2 Complete 10/21/25 Subcommittee Meeting Present to City Council Present Rooted in Marin anti-displacement report to City Council. CED Alexis Captanian CM 25-26 Q3 Q4 On Track Specific Community Engagement Conduct additional engagement and research on specific policy recommendations. CED Alexis Captanian DS, CM 25-26 & 26-27 Q4 Q4Q1 Deferred Overestimated capacity Assumes County proceeds with multijurisdictional rental registry pilot. If not, defer to 2026-27.

Present to Economic Development & Housing and Homelessness Council Subcommittee
Present results of specific community engagement and research to Housing and Homelessness Subcommittee with corresponding recommendations for informational purposes.

CED Alexis Captanian CM 25-26 & 26-27 Q4 Q4Q1 Deferred Overestimated capacity Assumes County proceeds with multijurisdictional rental registry pilot. If not, defer to 2026-27.

Evaluate and consider implementation of specific housing policies and programs that promote fair housing practices, ensure housing habitability, and foster diverse housing communities that accommodate all income levels.
2025-26 Work Plan Mid Year and FY26-27 Update CC - DRAFT PA-D 18 of 30 City of San Rafael
Three-Year Strategic Plan
FY 2025-26 Work Plan
Priority Area E - Quality of Life: Safety, Wellness, and Belonging - Foster a safe, healthy, and thriving community.

Goal E.1 Ensure police, fire and emergency medical services meet evolving community needs through increased engagement, innovation, training, and operational excellence. PD, FD CM # Objective (Short) Objective Strategy (Milestone or Activity) Strategy Description Primary Department Staff Lead Supporting Department Fiscal Year Start Date Target
Completion Status Why is this Deferred? Key Accomplishments Notes Objective E.1.1
Develop Strategies To
Scale Response Times and
Services
Develop strategies to ensure public safety response times and services can meet the needs of future development and increased population growth. PD, FD Jason Hatfield, Roy Leon HR, CM, FIN Establish FD Basic Life Support (BLS) Unit Stand up a pilot Basic Life Support program, hire and train new hires. FD Jason Hatfield HR 25-26 Q2 Q4 Complete Hired 6 employees. Placed
Ambulance 51 into service on
1/2/2026
Monitor Pilot Basic Life Support (BLS) Monitor pilot for cost effectiveness and reduced demand on ALS units. FD Jason Hatfield HR, CM, FIN 25-26 Q2 Q4 On Track Provided 23 transports in first
month.

Analyze Effectiveness of BLS Pilot Evaluate effectiveness of the program at six month mark and determine if second year of program is feasible. FD Jason Hatfield HR, CM, FIN 25-26 Q2 Q4 On Track Ongoing. Will provide 3 and 6
month updates
Maximize Paramedic Revenue Analyze ambulance billing and develop strategies to increase cost recovery. FD Thomas Wong CM, FIN 25-26 Q2 Q4 Complete Analyze Police Calls for Service Analyze quarterly calls for service and response times by police beat. PD Alex Holm CM 25-26 Q3 Q4 Objective E.1.2 Implement Data-driven
Deployment Models Implement data-driven deployment models to enhance emergency medical services and improve Fire Department response times. FD Abe Roman FIN Complete Standards of Coverage/Emergency Medical Services Report Conduct a Standard of Coverage and Emergency Medical Services Deployment Study to determine potential model delivery enhancements. FD Robert Sinnott FIN 25-26 Q2 Q3 Complete Review Standards of Coverage Review Standards of Coverage/Emergency Medical Services Deployment recommendations and identify staffing and fleet needs to meet growing population. FD Robert Sinnott FIN 25-26 Q3 Q4 On Track Objective E.1.3 Implement Enhanced
Wildfire Risk Mitigation Implement enhanced WUI Fire Code public education programs, emphasizing education before enforcement. FD Abe Roman CM Deliver Community Evacuation Training Provide evacuation tips and training at HOA meetings & other gatherings. FD Quinn Gardner CM 25-26 Q1 Q4 On Track Implement BBQ Safety Campaign Implement BBQ safety campaign, including at public BBQs. FD Calvin Schrader CM 25-26 Q1 Q2 Q4 On Track Draft signs shared with L&R. Hard
scape around BBQs installed. New
grill tested
Delayed pending feedback from
L&R
Objective E.1.4
Identify/Implement
Community Involvement
Strategies
Identify and implement strategies to foster more community involvement to increase trust between law enforcement and the community. PD David Spiller CM, HR Assess effectiveness of the Police Advisory & Accountability Committee Assess the effectiveness of the Police Advisory & Accountability Committee. PD Angela Robinson Pinon, Scott Eberle CM 25-26 Q1 Q3 Complete
The 2025 Annual Report was
approved by the PAAC at their
January 21, 2026 meeting.

Present Annual Report to City Council Develop and Present Annual Report with committee recommendations to the City Council. PD Angela Robinson Pinon, Scott Eberle CM 25-26 Q1 Q3 Complete Scheduled for Council presentation
on March 2nd.

Facilitate a Police Advisory & Accountability Committee Workshop Facilitate a Police Advisory & Accountability Committee Workshop to develop topics of interest.

PD Angela Robinson Pinon, Scott
Eberle CM 25-26 Q1 Q3 Complete
Workshop facilitated January 10,
2026. Workplan adopted.

Conduct Community Outreach to Increase Participation at Police Advisory & Accountability Committee Meetings
Increase community representation in public meetings of the Police Advisory & Accountability Committee by conducting community outreach. PD Angela Robinson Pinon, Scott Eberle CM 25-26 26-27 Q2 Q4 Deferred Other Outreach strategies being
developed for 26-27
Redevelop Police Department Training Plan Update training plan and core competencies (job specific) to align better with evolving community needs. PD Angela Robinson Pinon, Scott Eberle HR 25-26 Q3 Q4 Complete Expanded essential vs. desirable
training based on each job
description.

Potential budget impacts
2025-26 Work Plan Mid Year and FY26-27 Update CC - DRAFT PA-E 19 of 30 City of San Rafael
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FY 2025-26 Work Plan
Goal E.2 Enhance community safety through innovative programs that strengthen neighborhood security and public safety. PD # Objective (Short) Objective Strategy (Milestone or Activity) Strategy Description Primary Department Staff Lead Supporting Department Fiscal Year Start Date Target
Completion Status Why is this Deferred? Key Accomplishments Notes Objective E.2.1
Reduce Priority
Emergency Response
Times
Reduce emergency response times of Priority 1 police calls. PD David Spiller CM Implement Drone as First Responder Implement Drone as First Responder Program and evaluate effectiveness. PD Scott Eberle CM 25-26 Q2 Q4 On Track Implemented first 2 drones.

Tracking decrease in response
time with drone deployment
Redeploy Mission City/Rescue-22 Re-staff Mission City/Rescue-22 full-time (36-48 hours per week) to decrease response times to emergency calls on the waterways, includes evaluation. PD Alex Holm CM 25-26 Q2 Q4 Complete Re-assigned FTE police officer Evaluate Differential Police Response Study expansion of differential police response model to deploy non-sworn patrol resources (CSO). PD Scott Eberle Ronda Cordero CM 25-26 26-27 Q2 Q4 Deferred Overestimated capacity Call type analysis and day/time
occurrence of calls requires more
analysis
Develop Response Time Analysis Report
Conduct analysis of officer time available to respond to calls for service and make any necessary operational changes and/or identify resources needs to improve response times.

PD Scott Eberle Ronda Cordero CM 25-26 26-27 Q4 Q4 Deferred Overestimated capacity Objective E.2.2 Identify Funding for SAFE
Program
Identify funding to ensure sustainability and expansion of the Specialized Assistance for Everyone (SAFE) program. CM, PD David Spiller FIN Identify and Seek Long Term Funding Apply for COPS Grant for School Safety Initiatives and identify additional long term funding sources. PD Todd Berringer FIN 25-26 Q2 Q2 Complete Funding Unavailable Grant not approved Improve Crisis Response/Intervention and Gun Buyback Reduce Gun Violence and Enhance Public Safety through Byrne State Crisis Intervention Program Grant. PD Todd Berringer FIN 25-26 Q2 Q4 Complete Grant funding approved and will
fund training for officers, SAFE
Team, and partial SAFE Team
Funding (CIT)
Gun buyback not allowed per
grant
Expand SAFE Team Formulate allied agency committee for the potential use of AB109 funds to expand Specialized Assistance for Everyone. PD Todd Berringer FIN 25-26 Q2 Q4 Not Started Funding Unavailable AB 109 funds are not available
for this project.

Objective E.2.3
Integrate Crime
Prevention Through
Environmental Design
(CPTED)
Integrate safety and crime prevention through environmental design (CPTED) elements in all infrastructure development and improvement plans/projects. PD Roy Leon CED, DPW Evaluate Capital Improvement projects Expanded involvement of Police Department personnel with major development review, and capital projects, including the new Library and Community Center. CED, PD Scott Eberle CED, DPW 25-26 Q2 Q4 On Track CPTED Reviews have been
completed for various city projects
and continue/ongoing.

Ongoing and continuous. PD
Supervisor assigned to working
group.
2025-26 Work Plan Mid Year and FY26-27 Update CC - DRAFT PA-E 20 of 30 City of San Rafael
Three-Year Strategic Plan
FY 2025-26 Work Plan
Objective E.2.4
Conduct Driving
Education and
Enforcement
Reduce dangerous driving behavior and the number of collisions resulting in injury through education and enforcement efforts. PD David Spiller CM, FIN, FD, DS, DPW, PS Increase Traffic Unit Staffing Increase Police Department traffic unit staffing by reassigning staff to that unit. PD Alex Holm CM 25-26 Q2 Q4 Complete Department staffing
reallocated/increased staffing to
traffic unit.

Pursue Grant Funding Opportunities Seek new grant opportunities to provide expanded education and enforcement. PD Alex Holm FIN 25-26 Q3 Q4 On Track OTS Grant submitted.

Implement Grants Implement grant funded operations, such as checkpoints, saturation patrols and education programs. PD Alex Holm FIN 25-26 Q3 Q4 On Track 25-26 grant award
implemented/still ongoing.

Conduct Safety Classes Conduct community traffic safety classes and participate in neighborhood events to promote traffic safety such as "Age Well Drive Smart" and "Teen Driving Safety". PD Alex Holm DS 25-26 Q3 Q4 On Track Staff have scheduled several classes Implement New Speed Limit Law (AB43) Reduce speed limits pursuant to State Law AB43 and conduct education and enforcement. DPW, PD Alex Holm DPW 25-26 Q1 Q4 On Track Identified roadways for reduction
and implemented.

Working with DPW on phase 2
Implement Social Media Campaign Produce "traffic safety tip of the month" educational campaign. PD Scott Eberle DS 25-26 Q2 Q4 On Track Targeted social media campaigns.

Reimplement Joint Enforcement Operations Reimplement joint enforcement operations with allied law enforcement agencies. PD Alex Holm CM 25-26 Q1 Q4 On Track Held joint enforcement campaigns
with Novato, Central Marin.

Coordinate Traffic Calming Locations
Coordinate a cross-departmental effort to reduce dangerous driving and collisions by aligning traffic engineering, parking management, enforcement strategies, and public education initiatives. DPW, PD Alex Holm PS, FD, DS 25-26 Q2 Q4 On Track Participate in cross-department
collaboration meetings.

Goal E.3 Develop and implement a community engagement, design, and planning process for Measure P implementation that will result in a new Library and Community Center at Albert Park and will meet the needs of San Rafael residents now and into the future and will identify adaptive reuse options for the historic Carnegie Library. LR DPW, CM # Objective (Short) Objective Strategy (Milestone or Activity) Strategy Description Primary Department Staff Lead Supporting Department Fiscal Year Start Date Target
Completion Status Why is this Deferred? Key Accomplishments Notes Objective E.3.1 Establish Capacity and
Expertise Assemble a team of experts to ensure successful delivery of the Albert Park Library and Community Center CM John Stefanski DPW, LR Finalize Project Charter Finalize a project charter that will outline key roles and responsibilities, as well as high-level project activities and timelines. CM John Stefanski DPW, LR 25-26 Q1 Q2 Complete Developed project charter.

Select Capital Project Manager Consultant
Select a Project Management consultant to coordinate the overall Albert Park Library and Community Center project by providing planning oversight and management of key activities and resources.

CM John Stefanski DPW, LR 25-26 Q1 Q2 Complete
Selected Griffin Structures as
Project Manager and kicked off
project planning
Select Architect/Design Team Select a architect/design team to lead the community engagement, conceptual and schematic design development. DPW John Thomas CM, LR 25-26 & 26-27 Q2 Q4 Q4 Q1 Deferred Other In the process of evaluating project
delivery options. Staff anticipate
selecting an architect/design team
in Q1 FY27
Objective E.3.2
Develop Albert Park
Library & Community
Center Site Plan
Based on robust community engagement, develop a preferred site plan for the Albert Park Library and Community Center that includes the proposed building location, surrounding site layout, recommended programmatic elements, and a preliminary cost estimate. CM, LR, DPW John Stefanski DPW, LR, CM Conduct Community Engagement Engage stakeholders and community for input on desired uses, services, and site features. LR Catherine Quffa DS, CM 25-26 Q4 Q4 Not Started Working on initial drafts of building
program to inform initial
community engagement approach
Begin Preparing Site Plan Alternatives
Begin preparing site plan alternatives for review and feedback from the Measure P Subcommittee, Community Stakeholder Group, Board of Library Trustees/Park & Recreation Commission, Planning Commission, and City Council DPW John Thomas LR 26-27 Q4 Q1 Q4 Q4 Deferred Overestimated capacity Staff anticipate selecting an
architect/design team in Q1 FY27.

Work will begin shortly thereafter.

Goal E.6 Improve neighborhood safety and reduce nuisances by developing new policies and strengthening the code enforcement program. CED # Objective (Short) Objective Strategy (Milestone or Activity) Strategy Description Primary Department Staff Lead Supporting Department Fiscal Year Start Date Target
Completion Status Why is this Deferred? Key Accomplishments Notes Objective E.6.1 Establish Mobile Vending
Ordinance Establish Mobile Vending Ordinance and develop an implementation and communications plan. CED Micah Hinkle CAO, CM Draft Ordinance Draft ordinance modifications. CED Greg Minor CAO, CM 25-26 Q1 Q2 Complete Conduct Public Outreach Hold public meetings with vendors and residents of the Canal to seek input on the ordinance. CED Greg Minor CAO, CM 25-26 Q1 Q2 Complete
Met with members of Voces de
Canal, Canal Alliance, the East San
Rafael Working Group, and other
stakeholders.

Draft Mobile Vending Ordinance Staff will present draft ordinance to ED Subcommittee and City Council, including recommended resources to implement. CED Greg Minor CAO, CM 25-26 Q1 Q2 Complete Present Economic Development Council Subcommittee Present draft ordinance to Economic Development Council Subcommittee for review and feedback. CED Greg Minor CAO, CM 25-26 Q2 Q2 Complete Present to City Council Present to City Council for review and potential adoption. CED Greg Minor CAO, CM 25-26 Q2 Q2 Complete Ordinance Adopted in November
2025
Develop Collaboration Agreement Develop collaboration agreement with County environmental health to establish the City's ability to enforce. CED Greg Minor CAO, CM 25-26 Q1 Q2 Q3 On Track 2025-26 Work Plan Mid Year and FY26-27 Update CC - DRAFT PA-E 21 of 30 City of San Rafael
Three-Year Strategic Plan
FY 2025-26 Work Plan
Priority Area F - High Performing Government – Innovative, Inclusive, Efficient & Accessible - Innovate by implementing forward-thinking solutions, delivering exceptional services that meet community needs equitably, transparently and efficiently.

Goal F.1 Establish metrics for data-driven decision making across departments and implement process improvements using human centered design to improve service delivery and program outcomes. # Objective (Short) Objective Strategy (Milestone or Activity) Strategy Description Primary Department Staff Lead Supporting Department Fiscal Year Start Date Target End
Date Status Why is this Deferred?
Key Accomplishments Notes
Objective F.1.1 Create Annual Work
Plans Create annual work plans for each City Council Priority Area to track progress and revise as necessary when reprioritization is needed. CM John Stefanski All Draft 2025-2026 Workplans for Each of the Strategic Plan Priority Areas Work with staff, city manager's office, and Jacob Green and Associates to create workplans. CM Preya Nixon All 25-26 Q1 Q2 Complete Work plans developed with staff Present to City Council Present FY 2025-26 workplans to the City Council for review and potential approval. CM Preya Nixon All 25-26 Q2 Q2 Complete Presented to Council in October
2025
Track Workplans in Asana Input workplans in Asana, create reports to track progress and review progress with teams and City Manager's Office. CM Preya Nixon DS 25-26 Q2 Q2 On Track Work plan projects input into Asana
for tracking
Present to City Council Present mid-year status update to the City Council on the FY 2025-26 Work Plans for awareness and to make modifications as necessary. CM Preya Nixon All 25-26 Q3 Q3 On Track Presentation to City Council
scheduled for March 2, 2026
Create 2026 Workplans Develop fiscal year 2026-27 workplans in collaboration with all departments for Year 2 of the Three Year Strategic Plan. CM Preya Nixon All 25-26 Q3 Q4 On Track FY 2026-27 workplans are currently
under development.

Present to City Council Present FY 2026-27 workplans to the City Council for review and potential approval. CM Preya Nixon All 25-26 Q4 Q4 Not Started On schedule for presentation
alongside budget in May 2026
Objective F.1.2 Enhance Performance
Management
Enhance the performance management system that supports tracking progress towards City Council Goals and Objectives. DS Sean Mooney CM Conduct Research Conduct research on how other cities track and publish progress on city goals and objectives, internally and externally. DS Vedika Ahuja CM 25-26 Q1 Q2 Complete Determine Best Practice Enhancements Work with departments to decide on metrics to add and updates to make to the performance measurement system. DS Vedika Ahuja All 25-26 Q2 Q2 On Track Integrate Metrics into Work planning Integrate metrics tracking into work plan meetings and updates. DS Vedika Ahuja All 25-26 Q2 Q4 On Track Implement Updates to Open Data and Performance Dashboard Implement updates to open data portal and performance measurement dashboard. DS Vedika Ahuja CM 25-26 Q3 Q4 On Track 2025-26 Work Plan Mid Year and FY26-27 Update CC - DRAFT PA-F 22 of 30 City of San Rafael
Three-Year Strategic Plan
FY 2025-26 Work Plan
Goal F.2 Innovate City systems and operations to improve service delivery, customer experience, responsiveness and transparency. # Objective (Short) Objective Strategy (Milestone or Activity) Strategy Description Staff Lead Supporting Department
Start
Date
Target
Completion
Objective F.2.1 Leverage Technology for
Admin Process Lindsay Lara, Angela Robinson Pinon, John Stefanski All Execute Agreement for Records Management Enter into an agreement for Records Management Module through the current software used (Laserfiche). CC Lindsay Lara CAO 25-26 Q2 Q2 On Track Waiting for full execution Draft Records Management Policy Draft policy to designate software as a Trusted System as required by the State of CA. CC Lindsay Lara CAO 25-26 Q4 Q4 On Track
First draft completed, waiting full
review.

Present to City Council Present proposed plan to the City Council for discussion and possible adoption. CC Lindsay Lara CM 25-26 Q4 Q4 Not Started Adopt Artificial Intelligence Policy Establish policy and governance around the City's use of artificial intelligence and emerging technologies. DS Vedika Ahuja CM 25-26 Q1 Q2 Complete Policy approved in Fall 2025 by Data
Governance Committee.

Begin Development of Artificial Intelligence Roadmap
Identify guidelines, projects, and programs to serve as a foundation for emerging technologies in the City including governance, data integrity and integrations, adaptive infrastructure, and product adoption.

DS Vedika Ahuja CM 25-26 Q1 Q2 Q4 On Track
Initial draft of priority projects
developed and in review as part of
work planning for 2026/2027
Conduct Artificial Intelligence Training & Education Train staff on AI policy and best practices. DS Vedika Ahuja CM 25-26 Q2 Q4 Complete Adopted AI Policy and conducted
initial training sessions on AI best
practices and policy.

Evaluate Products and Procure System for Artificial Intelligence Road Map Review products to determine best solution for San Rafael and execute agreement. DS Catherine Holmes CM 25-26 Q1 Q3 On Track Conducted vendor analysis and
selection with cross-departmental
team. Identified preferred chat
vendor.

PSA under review.

Train, Test and Validate Artificial Intelligence Model Train Artificial Intelligence model to data sets and content. DS Catherine Holmes CM 25-26 26-27 Q3 Q1 Q3 Q2 Deferred Other Dependent on completion of CRM scoping
(Objective F.1.4).

Conduct Pilot and Soft Launch Artificial Intelligence Search and Chat. Pilot proof of concept Artificial Intelligence tool. DS Catherine Holmes CM 25-26 26-27 Q3 Q2 Q4 Q3 Deferred Other Dependent on completion of CRM scoping
(Objective F.1.4).

Launch OpenGov Building, Planning, Code Enforcement, Fire Prevention, and Inspections Module Launch final modules for building permits, planning, code enforcement, fire prevention, and inspections. CED Sullina Smith DS 25-26 Q2 Q4 Complete Staff publically launched OpenGov in February
2026
Scope OpenGov New Permit Types Implementation Support Support system implementation, community rollout, and evaluation of potential Scope additional permit types. and rental registry. CED Sullina Smith DS 25-26 26-27 Q2 Q4 Q1 Deferred Scope Increased This portion of the project is delayed due to an
expanded scope to extend data mapping
through June 2026, as staff elected to launch
only new permits in OpenGov on February 23
while maintaining eTRAKiT to close out existing
permits prior to final migration.

Following go-live, staff will monitor system
performance to identify operational efficiencies
and opportunities for permit process
improvements.

Complete UKG Human Capital Management System Implementation Configure Human Capital Management software solution to ensure adherence to best practice and reduce manual processes. HR Nick Biss HR 25-26 Q3 Q4 Not Started Other Staff is no longer implementing the
UKG Human Capital Management
software due to staff capacity and
will instead utilize existing Tyler ERP
integrated solutions.

Staff recommend not proceeding with UKG.

Instead, City will utilize HRM module in new
Munis/ERP system
Test and Pilot UKG Human Capital Management System Validate and test Human Capital Management functionality as built; pilot with employee data. HR Nick Biss HR 25-26 Q4 Q4 Not Started Other Launch UKG Human Capital Management System Begin utilizing Human Capital Management solution with Human Resources department. HR Nick Biss HR 25-26 Q4 Q4 Not Started Other Begin UKG Human Capital Management System Rollout to End Users Start to introduce fully integrated Human Capital Management & Enterprise Resource Planning software functionality to Human Resources/Payroll contacts in various City departments, managers, and employees.

HR Nick Biss HR 25-26 Q4 Q4 Not Started Other
Go Live with Tyler Core Financials Go-Live with Core Financials modules and functionality. FIN Paul Navazio DS 25-26 Q1 Q1 Complete Roll out of Tyler Expanded Financials: Automated Clearing House (ACH) / Billing / Budgeting Roll-out of expanded module functionality post go-live. FIN Paul Navazio DS 25-26 Q2 Q3 Q4 On Track Conduct Readiness Assessment for Tyler Human Resource Management/Payroll Assess organizational capacity and readiness to kick off Tyler HR system. FIN Marissa Sanchez / Paul Navazio DS 25-26 Q3 Q4 On Track Human Resource Mgmt / Payroll Launch ERP Project Phase II - Discovery and Testing FIN Marissa Sanchez / Paul Navazio DS 25-26 Q3 Q4 On Track Create Updated Cybersecurity Profile and Roadmap
Detail current adherence to best practice cybersecurity standards based on the National Institute of Standards and Technology (NIST) framework and develop action plan for any gaps identified.

DS Tessa Rudnick CM, CAO 25-26 Q1 Q2 Q4 On Track
Xantrion is providing full report as part of the
Information Security Policies project
Draft Information Security Policies Identify written policies that need to be updated and revise them. DS Tessa Rudnick CM, CAO 25-26 Q1 Q2 Complete Policies have been drafted and are under
review by the City Attorney's Office
Draft Cybersecurity Business Continuity Plan Document strategies and procedures to maintain essential business functions during and after a disruption. DS Tessa Rudnick All 25-26 26-27 Q3 Q4 Deferred Other Timing is dependent on approval of Information
Security Policies
Draft Cybersecurity Disaster Recovery Plan Document technical recovery strategies to restore critical systems, applications, and data. DS Tessa Rudnick All 25-26 26-27 Q3 Q4 Deferred Other Timing is dependent on approval of Information
Security Policies. Working to coordinate with
Citywide Continuity of Operations Plan
Draft Cybersecurity Incident Response Plan Document formalized processes for detecting, responding to, and recovering from cybersecurity incidents. DS Tessa Rudnick All 25-26 26-27 Q3 Q4 Deferred Other Timing is dependent on approval of Information
Security Policies. Working to coordinate with
Citywide Continuity of Operations Plan
Evaluate, identify, and implement technology solutions, including artificial intelligence, which streamline and improve internal and external processes (i.e., enterprise resource planning, virtual permitting systems, records and information management, website).
2025-26 Work Plan Mid Year and FY26-27 Update CC - DRAFT PA-F 23 of 30 City of San Rafael
Three-Year Strategic Plan
FY 2025-26 Work Plan
Objective F.2.2
Create/Implement
Strategic Communications
Plan
Create and implement a citywide strategic communications plan that improves public messaging, combats misinformation, enhances two-way engagement, and establishes consistent communication practices both within the organization and with the community. CM John Stefanski Digital Develop Communications Plan Roadmap Outline action plan and prioritize objectives for improving Citywide communications and engagement. CM Fel Agrelius DS 25-26 Q1 Q1 Complete Developed 3-year roadmap outline
priority communications
improvements.

Evaluate Current Process and Communications Protocols Inventory existing editorial workflows, communications products, and stakeholders. CM Fel Agrelius DS 25-26 Q1 Q1 Complete Design Improvements to Process Create a process for creating, approving, and publicizing content. CM Fel Agrelius DS 25-26 Q2 Q3 On Track Implement Communications Plan Start launch of new plan and process Citywide. CM Fel Agrelius DS 25-26 Q4 Q4 Not Started Objective F.2.3 Enhance City Website Update the City’s website to enhance content, functionality, accessibility and customer experience. DS Sean Mooney All User Research and Content Strategy Coordinate with departments on priority messaging, content, and high-traffic services, develop guidelines for content management on the website. DS Catherine Holmes All 25-26 Q1 Q1 Complete Developed governance and content
strategy for website program.

Complete Content Audit Review and revise current website content. DS Christina Leung All 25-26 Q1 Q3 Q4 On Track Reviewing all department website
content and rebuilding site and
department pages. Started review
process with Departments.

Start to Mitigate for Accessibility Standards Mitigate site content and PDFs to comply with federal accessibility standards. DS Catherine Holmes All 25-26 Q3 Q4 On Track Procuring and implementing solution
to convert all PDFs to readable and
translatable text for inclusive access
in advance of Federal deadline.

Start to Migrate Content and Templates to Staging Environment Migrate updated content into staging environment for testing and development. DS Catherine Holmes All 25-26 Q4 Q4 Not Started Content currently being migrated and
developed in coordination with
Department teams.

Start Usability Testing Work with stakeholders and community members to test usability and ease-of-use of the website. DS Catherine Holmes All 25-26 Q4 Q4 Not Started Objective F.2.4 Update/Implement
Records Retention Update and implement city-wide records retention schedules and Public Records Act related policies. CC Lindsay Lara CAO Gather Quotes and Execute Agreement Gather quotes from vendors, develop Statement of Work, enter into an agreement. CC Lindsay Lara CAO, CM 25-26 Q1 Q3 Complete Entered into an agreement with
Records Control Systems for
retention schedules and updated
policies
Conduct Stakeholder Meetings Consultation with departments on their current records. CC Lindsay Lara CAO, CM 25-26 Q4 Q4 Complete Completed meetings with
departments, drafted schedules, and
now are under legal review prior to
council consideration
Develop Program and Policy Draft Records and Information Management Program, Records and Retention Schedule, and Public Records Act Policy. CC Lindsay Lara CAO, DS 25-26 Q4 Q4 On Track Drafts created, needing full review
prior to City Council consideration.

Objective F.2.5
Support/Explore Regional
Partnerships for
Efficiency
Support and explore regional partnerships to seek efficiencies in service delivery. CM, DPW Angela Robinson Pinon HR, FD, CED Participate in meetings for GGBHTD and review project to ensure they meet City standards. Participate in coordination meetings, review proposed project improvements and provide feedback to ensure alignment with City standards and procedures. DPW April Miller CED 25-26 Q1 Q4 On Track Project has been delayed, so this will continue Participate in meetings with Transportation Authority of Marin (TAM) - 580/101 to ensure alignment withy City Standards and Procedures
Participate in coordination meetings, review proposed project improvements and provide feedback to ensure alignment with City standards and procedures. DPW April Miller CM 25-26 Q1 Q4 On Track Discuss Marinwood Fire Shared Services Agreement Participate in discussions regarding possible amendments to the shared services agreement.

CM Angela Robinson Pinon FD, FIN, HR, CAO 25-26 Q1 Q2 Q3 On Track Present to Council Finance Subcommittee Present proposed amendments to the Council Finance Subcommittee for informational purposes. CM Angela Robinson Pinon FD, FIN, HR, CAO 25-26 Q2 Q2 Q3 On Track Present to City Council Present proposed amendments to City Council for possible approval. CM Angela Robinson Pinon FD, FIN, HR, CAO 25-26 Q3 Q4 On Track Negotiate San Rafael Sanitary District Separation Agreement Negotiate a separation agreement between the City of San Rafael and the San Rafael Sanitary District. CM Angela Robinson Pinon FIN, HR, CAO 25-26 Q1 Q2 On Track Meet with Labor Organizations Meet and confer with labor organizations regarding the agreement. CM Angela Robinson Pinon FIN, HR, CAO 25-26 Q2 Q3 On Track Present to City Council Present the separation agreement to the City Council for approval and execution. CM Angela Robinson Pinon FIN, HR, CAO 25-26 Q2 Q3 On Track NEW
OBJECTIVE F.2.6
Implement SB 707
(Duranzo) CC Lindsay Lara CM, CAO
Conduct Research Conduct research on other cities policies, procedures, and best practices for hybrid public City Council meetings CC Lindsay Lara CAO 25-26 Q3 Q3 On Track Draft Policies Establish policy and governance around the City's implementation of hybrid public City Council meetings CC Lindsay Lara CAO 25-26 Q3 Q3 On Track Waiting for cities Conduct Training for Staff Liaisons Train staff on new policies and best practices for hybrid public meetings CC Lindsay Lara CAO 25-26 Q4 Q4 Deferred Other SB707 Hybrid only refers to City
Council.

Boards, commission and committees aren't
included in the Bill.

Conduct Training for Boards, Commissions and Committees Train appointed officials on SB 707 policies, Brown Act, Political Reform Act, and the California Public Records Act. CA Andrea Visveshwara City Clerk 25-26 Q4 Q4 Not Started Boards, commission and committees aren't
included in the Bill - training will happen, but
outside of SB707 scope
Implement the requirements of SB 707 regarding virtual public comment at public meetings and translated meeting agendas. 2025-26 Work Plan Mid Year and FY26-27 Update CC - DRAFT PA-F 24 of 30 City of San Rafael
Three-Year Strategic Plan
FY 2025-26 Work Plan
Goal F.3 Implement comprehensive financial strategies and plans that ensure fiscal sustainability through balanced budgets; explore new revenue streams and renew existing tax measures # Objective (Short) Objective Strategy (Milestone or Activity) Strategy Description Staff Lead Supporting Department
Start
Date
Target
Completion
Objective F.3.1 Explore Tax Measure
Strategies Develop timeline and take steps to renew existing tax measures requiring voter approval. CM, FIN John Stefanski FIN, CC, CAO Develop Fiscal Sustainability Needs Assessment Update City's long term fiscal model to assess funding gaps/ infrastructure needs; develop long-term fiscal sustainability strategy. CM, FIN Paul Navazio All 25-26 Q1 Q2 Complete Fiscal sustaiblity framework
presented to Finance sub committee
in Dec/Jan and City Council Feb.

Long Term model updated.

On going through 26/27 budget process.

Develop Future Ballot Measure Strategy
Using Needs Assessment, Analyze tax measures - Structure, potential revenue, voterthresholds, Review ballot measures to be placed before San Rafael voters by other jurisdictions, and Identify potential revenue measures.

CM John Stefanski FIN 25-26 Q2 Q2 Complete
Presented to Council February 2,
2026. Renewal of Library Parcel Tax
placed on June 2026 ballot.

Subcommittee Seek Council Subcommittee Feedback Present preliminary recommendations to the Finance Subcommittee for initial input and guidance. CM John Stefanski FIN 25-26 Q2 Q2 Complete Presented at the February Finance
sub committee meeeting.

Present to City Council Present June 2026 Ballot Measure Strategy to the City Council for policy direction. CM John Stefanski FIN 25-26 Q2 Q3 Complete Presented to Council on February 2,
2026
Present to City Council Present to City Council any proposed measure for the June 2026 Election. CM John Stefanski CAO, CC 25-26 Q3 Q3 Complete Presented to Council February 17,
2026.

Objective F.3.2 Strengthen Sales Tax
Base CED, FIN Micah Hinkle CM
Review Current Sales Tax Analysis Assess strength/weaknesses of current sale tax base and identify potential opportunities for focused business attraction (and retention). CED Stacey Laumann FIN 25-26 Q2 Q3 Complete Sales tax analysis completed and presented at
ED sub-committee. On-going follow up on sales
tax agreements.

Review E-commerce Sales Tax Analysis Review current allocation of sales tax from e-commerce businesses and relevant sales tax agreements. FIN Alexis Bailey CED 25-26 Q2 Q3 Complete E-commerce analysis completed and presented
at ED sub-committee. On-going follow up on
sales tax agreements.

Develop Business Attraction/Retention Strategy Develop targeted strategies to attract new sales tax generating businesses; considering economic and demographic trends. CED Stacey Laumann CM 25-26 Q3 Q3 On Track Track Metrics on Sales Tax Generating Businesses Refine tools to assess effectiveness of business attraction/retention strategies supporting sales tax generation. CED Stacey Laumann DS 25-26 Q1 Q4 On Track Continue to work with HdL to evaluate sales
tax trends
Objective F.3.3 Identify & Secure New
Revenue FIN, CED, CM Paul Navazio CM, CA, DPW, FIN, FD, PD Evaluate Potential Proposition 218-Compliant Stormwater Fee Assess viability, fee structure. Revenue potential and approval process for propertybased assessment. FIN Alexis Bailey CM, CA, DPW 25-26 Q2 Q3 Q4 On Track Pending additional legislative research.

Develop Framework for Funding Contributions from Development Create framework for Infrastructure Financing Districts and/or Community Facilities Districts (large-scale developments); Developer Agreements (negotiated). CED Sullina Smith CM, FIN, DPW, PD, FD 25-26 Q3 Q2 Deferred Other Framework exisits per State Law. Pending and
deferred until a Developer requests a CFD
implementation.

Explore the Creation of a 501c3 for Private Donations Evaluate and identify opportunities to establish a 501c3 to collect private donations CM Daniel Cooperman CAO, FIN 25-26 Q3 Q4 On Track Identify and secure new revenue sources to address the insufficient funding available to address deferred maintenance of the city's infrastructure, ensuring long-term sustainability, safety, reduction of flood risk, and reliability of public assets, including storm water system, park and facility enhancement plans, etc.

Explore strategies and initiatives aimed at increasing overall sales tax revenues by attracting new sales tax generating entities, diversifying the City’s current sales tax base and capturing sales tax “leakage” in targeted sectors.
2025-26 Work Plan Mid Year and FY26-27 Update CC - DRAFT PA-F 25 of 30 City of San Rafael
Three-Year Strategic Plan
FY 2025-26 Work Plan
Objective F.3.4
Update Master Fee
Schedule and
Development Impact
Fees
Update the master fee schedule and development impact fees to ensure full cost recovery and address increased demand for public services and facilities. FIN, LR, CED Paul Navazio All Conduct Recreation Fee Study Review Engage consultant to conduct comprehensive review of Recreation program fees; structure, cost-recovery targets, fee updates. LR Craig Veramay FIN 25-26 Q1 Q2 Complete Contracted with Berry Dunn to
conduct recreation cost recovery
analysis
Present to Finance Council Subcommittee Present Recreation program study recommendations to Finance Subcommittee for feedback. LR Craig Veramay FIN 25-26 Q3 Q3 On Track
Report will be presented at the
March Finance Subcommittee.

Present to City Council Present proposed Recreation Fee Policy / Updated Program Fees for discussion and possible adoption. LR Craig Veramay FIN 25-26 Q3 Q4 On Track Conduct Review of Planning, Building & Code Enforcement Fees Evaluate opportunities for increased level of cost-recovery. CED Greg Minor FIN 25-26 Q2 Q3 Q4 On Track Scope Increased CED is in the process of executing a
contract with a consultant to analyze
updates to CED's fees and the
analysis will take 3-4 months
Update of Master Fee Schedules Update of Master Fee Schedule concurrent with adoption of FY 2026-27 annual budget. FIN Alexis Bailey All 25-26 Q2 Q4 On Track
Conduct Park In-Lieu and Park Impact Fees Evaluation Complete Draft Fee Study. CED Sullina Smith CAO, FIN 25-26 Q2 Q3 Complete Present to City Council Present proposed update Park In-Lieu and Park Impact Fee(s) for discussion and possible adoption. CED Sullina Smith CAO 25-26 Q2 Q3 Q4 On Track Consultant study needed additional timr for
analysis.

Conduct Public Safety Impact Fee Study Identify consultant to conduct Public Safety Impact Fee Nexus Study and complete study CM Preya Nixon PD, FD, FIN 25-26 Q2 Q3 Q4 On Track Consultant has commenced work Present to Finance Council Subcommittee Present Public Safety Impact Fee Nexus study recommendations to Finance Subcommittee for feedback. CM Preya Nixon CED, PD, FD, FIN, CAO 25-26 Q3 Q4 On Track Present to City Council Present proposed Public Safety Impact Fees to City Council for potential approval. CM Preya Nixon CED, PD, FD, FIN, CAO 25-26 Q4 Q4 On Track
Conduct Transportation Impact Fees Study Identify consultant to conduct Transportation Impact Fee Nexus Study. DPW Joanna Kwok DPW, FIN 25-26 Q1 Q2 Complete Present to Finance Council Subcommittee Present Transportation Impact Fee Study recommendations to Finance Council Subcommittee for feedback. DPW Joanna Kwok DPW, FIN 25-26 Q3 Q4 Q4 Not Started Present to City Council Present proposed Transportation Impact Fee(s) to the City Council for discussion and possible adoption. DPW Joanna Kwok DPW, FIN 25-26 Q4 Q4 Not Started 2025-26 Work Plan Mid Year and FY26-27 Update CC - DRAFT PA-F 26 of 30 City of San Rafael
Three-Year Strategic Plan
FY 2025-26 Work Plan
Goal F.4 Develop and implement programs to enhance the diversity of the workforce; and improve employee engagement, professional development, retention, and succession planning. # Objective (Short) Objective Strategy (Milestone or Activity) Strategy Description Staff Lead Supporting Department
Start
Date
Target
Completion
Objective F.4.1
Enhance Employee
Recognition, Onboarding,
and Mentorship
Dedicate resources toward continuous culture building through enhanced employee recognition, comprehensive onboarding, and mentorship programs. HR Marissa Sanchez All Enhance Employee Recognition Program Evaluate further enhancements to employee/Team of the Quarter/Year & Employee Events.

HR Alissa Curtin All 25-26 26-27 Q1 Q4 Q4 Deferred Staff Absence Implement Together San Rafael (TSR) Onboarding program Using Together San Rafael (TSR) Academy project work to further enhance onboarding experience. HR Nick Biss Marissa Sanchez All 25-26 27-28 Q2 Q4 Deferred Staff Absence Modernize Performance Management Program Modernize performance management and professional development program and systems.

HR Nick Biss Marissa Sanchez All 25-26 27-28 Q3 Q4 Deferred Staff Absence Objective F.4.2 Develop Recruitment and
Retention Strategies HR Marissa Sanchez CM
Develop Recruitment Guidelines/Toolkit Develop a recruitment toolkit for hiring managers and prospective applicants and provide training to City team. HR Nick Biss Alissa Curtin CM 25-26 Q1 Q3 Q4 On Track Recruitment toolkit created, finalized and
shared with Directors in October 2024. Roll out
to hiring managers anticipated in early 2026
but on pause due to recruitment freeze. Will
assess training in May/June
Establish Tracking for AB 2561: Local Public Employees: Vacant Positions. Establish tracking method for California Assembly Bill 2561 (AB 2561) “Local public employees: vacant positions.” reporting; metrics to provide transparency. HR Nick Biss Alissa Curtin CM 25-26 Q1 Q4 On Track HR will prepare the annual staff report with the
benchmark of March (3/16 - 3/31 pay period).

Staff report will be ready for (tent.) April
Council meeting, along with noticing unions and
public notice
Objective F.4.3 Professional
Development Develop and implement an enhanced professional development and training program that includes learning management, innovation, human centered design, emotional intelligence, and competency building. HR Marissa Sanchez CM, All Enhance Leadership Development Program
Develop a program for selecting staff and supporting them through regional leadership academies, and that supports the evolution of the Together San Rafael culture
HR Alissa Curtin CM, All 25-26 27-28 Q2 Q4 Deferred Staff Absence Begin Establishing Training & Development Tracks for City staff Begin the identifications of training needs by job classification families; create jobrelated training track to be assigned to City staff. HR Alissa Curtin CM, All 25-26 27-28 Q4 Q4 Deferred Staff Absence Prepare for Launch of Learning Management System Utilizing Human Capital Management functionality, prepare to launch a Learning Management System for training/development delivery and tracking. HR Nick Biss All 25-26 27-28 Q4 Q4 Deferred Staff Absence Objective F.4.4
Promote Work Life
Balance and Supportive
Workplace
Promote holistic employee wellbeing through work-life balance initiatives and supportive workplace policies. HR Marissa Sanchez CM Research Remote Work Programs Benchmark flexible work policies against other government agencies; solicit feedback from City team; evaluate feasibility of programs. HR Nick Biss Marissa Sanchez CM 25-26 27-28 Q2 Q3 Deferred Staff Absence Prepare the Remote Work Policy Draft a remote work policy. HR Nick Biss Marissa Sanchez CM 25-26 27-28 Q3 Q4 Deferred Staff Absence Circulate Draft to Labor Organizations Share draft policies to labor organizations for feedback. Meet and confer with if requested. HR Nick Biss Marissa Sanchez CM 25-26 27-28 Q4 Q4 Deferred Staff Absence Approve the Remote Work Policy & Train City Employees City Manager to approve the final policy and train city employees. HR Nick Biss Marissa Sanchez CM 25-26 27-28 Q4 Q4 Deferred Staff Absence Increase Promotion of Existing Employee Benefits and Resources to Support Health and Wellness Increase the promotion of wellness programs and initiatives that are currently available in staff messaging and training opportunities. HR Nick Biss Marissa Sanchez CM 25-26 27-28 Q4 Q4 Deferred Staff Absence Develop and implement innovative recruitment and retention strategies that address recruitment, retention, and advancement of a diverse workforce and which keeps the City competitive and recognized as a top local government workplace.
2025-26 Work Plan Mid Year and FY26-27 Update CC - DRAFT PA-F 27 of 30 City of San Rafael
Three-Year Strategic Plan
FY 2025-26 Work Plan
Priority Area G - Equity, Access, and Opportunity for All - Our City strives to create equitable outcomes and address systemic injustices Goal G1: Develop accessibility standards and inclusive practices across all City operations to enhance digital, physical, and programmatic access for community members of all abilities and identities. CED # Objective (Short) Objective Strategy (Milestone or Activity) Strategy Description Primary Department Staff Lead Supporting Department Fiscal Year Start
Date
Target End Date
Objective G.1.1 Evaluate/Revise ADA Program Evaluate and revise the Americans with Disabilities Act program and policies as necessary. DPW April Miller CAO, CED, All Draft and Issue Request For Proposal For Phase 1 Gather background information, confirm scope of project, issue Request For Proposal and select firm for Phase 1. DPW John Thomas CAO, CED, CM 25-26 Q2 Q2 Q4 Commence Analysis for Phase 1 Consultant and staff will begin their analysis towards compliance with Caltrans ADA Program Assessment requirements and begin drafting updated transition plan with curb ramp schedule and full compliance timeline. DPW John Thomas CAO, CED, CM 25-26 Q2 Q4 Self Evaluation for Phase 1 Begin ADA Self Evaluation DPW John Thomas CAO, CED, CM 25-26 & 26-27 Q4 Q4 Q1 Define Timeline, Scope, and Approach for Phase 2 Gather background information, confirm scope of project, and draft Request For Proposal for Phase 2 of ADA transition plan CED Greg Minor DPW, CM 25-26 & 26-27 Q4 Q2 Q4 Q3 Goal G2: Increase the involvement of the community in local governance and policymaking by fostering inclusive engagement, removing barriers to participation, building capacity, and amplifying diverse voices. CM # Objective (Short) Objective Strategy (Milestone or Activity) Strategy Description Primary Department Staff Lead Supporting Department Fiscal Year Start
Date
Target End Date
Objective G.2.1 Develop Community
Engagement Program Develop a community engagement program to bring all members of the community into decision-making for major projects and initiatives. CM John Stefanski DS, SUS, CM Draft Equitable Engagement Guide Draft guide to support with implementation of consistent, coordinated, and inclusive community engagement processes across all city departments. CM Fel Agrelius DS, SUS, CM 25-26 Q1 Q2 Community and Staff Engagement Solicit and incorporate community feedback and staff feedback. CM Fel Agrelius DS, SUS, CM 25-26 Q3 Q3 Refine Guide and Framework Refine engagement guide and develop implementation plan based on staff and community feedback. CM Fel Agrelius DS, SUS, CM 25-26 Q3 Q4 Pilot implementation Pilot the application of the Community Engagement Guide on 1-2 active city projects. CM Fel Agrelius DS, SUS, CM 25-26 Q1 Q3 Objective G.2.2 Establish Stipend Policy Establish a citywide stipend policy to ensure that all community members can participate in civic life and are compensated for providing their expertise, lived experience, and valuable feedback to the City. CM Angela Robinson Pinon DS, FIN, CC Benchmark Stipend Programs Research and benchmark stipends approach provided to community members for expertise and lived experience in neighboring jurisdictions. CM Walter Gonzalez CC 25-26 Q1 Q2 Q3 Draft Policy Draft a policy to address when and how stipends are administered and review with City staff and the Diversity, Equity, Inclusion, and Belonging (DEIB) Committee. CM Preya Nixon FIN, CAO, CC 25-26 Q1 Q2 Q3 Present to Finance Council Subcommittee Present draft stipend policy to Finance Subcommittee for feedback. CM Preya Nixon FIN, CC 25-26 Q3 Q3 Q4 Present to City Council Present proposed stipend plan to the City Council for discussion and possible adoption. CM Preya Nixon FIN, CC 25-26 Q3 Q4 Objective G.2.3 Implement Language Access
Plan and Title VI Plan Implement Language Resource Access Plan to improve multilingual engagement practices and a Title VI Plan (Non-Discrimination). CM Angela Robinson Pinon DS, All Solicit Feedback from staff Solicit and incorporate staff feedback, including Diversity, Equity, Inclusion, and Belonging (DEIB) Committee. CM Walter Gonzalez DS 25-26 Q2 Q4 Pilot Language Interpretation Software for Public
Meetings for Language Interpretation Tools
Test software for accuracy, speed of output, cultural sensitivity, integration with existing platforms, cost, technical support, ease of use, and compliance with the Americans with Disabilities Act and Title VI of the Civil Rights Act. CM Walter Gonzalez DS, CC 25-26 Q2 Q2 Document Processes and Train Staff on Language
Interpretation Tools Identify internal public meeting leads, develop guides, and conduct staff trainings. DS Tessa Rudnick CM, CC 25-26 Q2 Q3 Implement Language Interpretation Tools Software Implement the use of the software for City Council meetings. CM Walter Gonzalez CC 25-26 26-27 Q3 Q2 Q4 Conduct Language Access Plan Community Engagement. Solicit and incorporate community feedback to inform the needs assessment. CM Walter Gonzalez DS 25-26 Q2 Q2 Complete Language Access Plan Needs Assessment Complete a needs assessment (quantitative and qualitative) that includes demographic data and feedback from staff and residents on language access needs. CM Walter Gonzalez DS 25-26 Q2 Q2 Q3 Draft Language Access Plan and Internal Review Draft the Language Access Plan and circulate internally to staff and Diversity, Equity, Inclusion, and Belonging (DEIB) Committee., and invite public comment. CM Walter Gonzalez DS 25-26 Q2 Q3 Engage Labor Partners Provide the draft plan to labor partners and request their feedback. HR Marissa Sanchez CM 25-26 Q3 Q3 Conduct Public Review of Language Access Plan Draft Circulate the draft for public review and solicit input, particularly from underserved communities. CM Walter Gonzalez CAO, FIN 25-26 Q3 Q4 Present to City Council Present proposed Language Access Plan policy to the City Council for discussion and possible adoption. CM Walter Gonzalez CAO 25-26 Q4 Q4 Conduct a Program and Services Assessment for Title
VI (Non-discrimination) Plan Identify which City departments, programs, or contractors receive federal funds. CM Preya Nixon FIN 25-26 Q1 Q2 Draft the Title VI Policy Statement Draft a policy statement that explains the City's commitment to non-discrimination, explains its legal obligations and responsibilities to comply with the federal Civil Rights Act of 1964. CM Angela Robinson Pinon CAO 25-26 Q2 Q2 Draft the Title VI Plan Prepare a draft of the document and circulate for internal review with staff and the Diversity, Equity, Inclusion, and Belonging (DEIB) Committee. CM Angela Robinson Pinon CAO 25-26 Q2 Q3 Engage Public Review for draft of Non Discrimination Plan Circulate the draft for public review and solicit input, particularly from underserved communities. CM Preya Nixon DS 25-26 Q3 Q4 Present to City Council Present proposed policy to the City Council for discussion and possible adoption. CM Preya Nixon DS 25-26 Q4 Q4 2025-26 Work Plan Mid Year and FY26-27 Update CC - DRAFT PA-G (2) 28 of 30 City of San Rafael
Three-Year Strategic Plan
FY 2025-26 Work Plan
Goal 3: Ensure that all planning efforts and public investments are inclusive, community-informed, and designed to expand access to opportunity and address past and present disparities. CM # Objective (Short) Objective Strategy (Milestone or Activity) Strategy Description Primary Department Staff Lead Supporting Department Fiscal Year Start
Date
Target End Date
Objective G.3.1 Develop/Implement DEI&B
Roadmap Develop and implement a strategic roadmap to guide the City’s Diversity, Equity, Inclusion & Belonging initiatives. CM Angela Robinson Pinon All Engage the Diversity, Equity, Inclusion and Belonging
(DEIB) Committee & City Staff Engage the Diversity, Equity, Inclusion, and Belonging Committee and City staff in roadmap development. CM Preya Nixon All 25-26 26-27 Q1 Q2 Conduct Research Research strategic plans developed by other governments agencies and research best practices. CM Preya Nixon HR 25-26 26-27 Q2 Q2 Develop and Complete a Request For Proposal and
Select Firm Develop an RFP to bring on consultant to prepare the strategic roadmap and select firm. CM Preya Nixon CAO, FIN 25-26 26-27 Q2 Q3 Determine Equity Definition and Metrics Solicit input and decide which equity metrics will be used and develop a standard definition for equity. CM Preya Nixon DS, SUS 25-26 26-27 Q3 Q4 Objective G.3.2 Develop/Implement Datadriven Decisions CM Angela Robinson Pinon CM, DPW, SUS, DS, LR, FD Conduct Research Research benchmarked equity metrics. DS Vedika Ahuja CM, DPW, SUS, LR, FD 25-26 Q1 Q2 Q3 Define Equity Metrics Work cross departmentally to define equity metrics for the CIP CM Preya Nixon SUS, DPW, LR 25-26 26-27 Q2 Q3 Conduct Internal Review of Capital Improvement Plan (CIP) Process Conduct internal review of CIP ranking process, including applying preliminary metrics, with City staff and the Diversity, Equity, Inclusion, and Belonging (DEIB) Committee. DPW Grey Melgard CM 25-26 26-27 Q3 Q4 Integrate Equity Metrics into Capital Improvement
Plan (CIP) Scoring Rubric Integrate preliminary equity metrics decided upon as part of developing guidance. DPW Joanna Kwok CM 25-26 26-27 Q2 Q4 Objective G.3.3 Expand Candidate Diversity
Approach Expand on the City’s strategic approach to ensure diversity of candidate pools when recruiting for boards, commissions, and committees. CC Lindsay Lara CM, HR, DS Conduct Research on Demographic Data Review current practice and review outcomes for demographic data collected in the year prior. CC Lindsay Lara HR 25-26 Q4 Q4 Conduct Research on Implementation and Data
Driven Decisions Research other data collection points and process for implementation and data driven decisions. CC Lindsay Lara DS 25-26 Q4 Q4 Partner with Community Agencies Work with Community-Based Organizations and Non-Profit Organization for enhanced outreach strategy for applicants and program insights. CC Lindsay Lara CM, DS 25-26 Q4 Q4 Objective G.3.4 Expand DEIB Training Expand diversity, equity, inclusion and belonging training for staff and elected officials. CM Angela Robinson Pinon HR, CAO, FIN, DS, ALL Identify Trainings to Expand Current Program Identify and select classes, and develop programs to be added to the City's training program for staff and elected officials. CM Preya Nixon HR 25-26 26-27 Q1 Q2
Formalize training program Formalize Diversity, Equity, Inclusion and Belonging (DEIB) training program, tracking mechanism, determine modality (digital/in-person), evaluate inclusion in onboarding for new City staff. CM Preya Nixon HR, CAO, FIN, DS 25-26 26-27 Q2 Q4 Engage the Diversity, Equity, Inclusion, and Belonging
(DEIB) Committee Engage Diversity, Equity, Inclusion, and Belonging (DEIB) Committee on the content of the City's training program. CM Preya Nixon HR 25-26 26-27 Q4 Q4 Begin to Deliver Instruction Incorporate classes into the City's training program and begin to deliver classes. HR Alissa Curtin All 25-26 27-28 Q4 Q4 Objective G.3.5 Develop Guidance CM Angela Robinson Pinon DS, CM, SUS Engage the Diversity, Equity, Inclusion, and Belonging
(DEIB) Committee Convene staff from the Diversity, Equity, Inclusion, and Belonging (DEIB) Committee to support this work. SUS Kerry Fugett CM, DS 25-26 Q3 Q3 Conduct Research Research methods and tools used by other entities to assess equity and to define and assess climate justice. SUS Kerry Fugett CM, DS 25-26 Q1 Q3 Mock Up Climate Justice Lens Utilize research to mock up possible approaches for a climate justice lens. SUS Kerry Fugett CM, DS 25-26 Q2 Q4 Q3 Utilize Equity Metrics Utilize findings from equity metrics research to help inform an approach. SUS Kerry Fugett CM 25-26 Q3 Q3 Determine the Scope and Application Identify how and where these tools or frameworks could be applied. SUS Kerry Fugett CM 25-26 Q3 Q4 Draft Tools and Guidance Develop guidance for integrating equity and climate justice into the identified use case(s). SUS Kerry Fugett CM 25-26 Q3 Q4 Obtain Feedback Conduct internal review of tools. SUS Kerry Fugett CM 25-26 Q3 Q4 Objective G.3.6 Address Digital Divide DS Sean Mooney DPW, CM Upgrade Replace Canal Wi-Fi Network Upgrade Replace aging Canal Wi-Fi infrastructure and equipment. DS Vinh Pham DPW 25-26 26-27 Q2 Q4 Canal Wi-Fi Promotional Campaign Develop signage and promotional materials to highlight the availability of the Canal Wi-Fi public network. DS Vinh Pham CM 25-26 26-27 Q4 Q4 Research Subsidy Programs Study feasibility of subsidy program and/or partnerships with broadband vendors for affordable internet access. DS Vinh Pham CM 25-26 27-28 Q2 Q4 Develop and implement a policy that ensure equitable distribution of public resources and infrastructure improvements across all areas of San Rafael.

Develop guidance and train staff on methods for incorporating an equity and climate justice lens into the development of programs, policies, and projects to ensure no unintended harm is done by them and to ensure historical injustices are not repeated.

Address the digital divide by pursuing broadband equity projects, improving neighborhood Wi-Fi, and coordinating with the County of Marin Digital Marin program 2025-26 Work Plan Mid Year and FY26-27 Update CC - DRAFT PA-G (2) 29 of 30 Status Why is this Deferred
On Track Scope Increased
Deferred Staff Absence
Not Started Overestimated capacity
Complete Funding Unavailable
Other

RESOLUTION NO
ADOPTING THE CITY COUNCIL’S UPDATED WORK PLAN FOR FISCAL YEARS 2025-26 WHEREAS, strategic planning and work planning is essential for effective governance and service delivery, and the City Council has regularly established Goals and Objectives to prioritize efforts, align resources with community needs, and provide clarity for what the City will accomplish; and
WHEREAS, on October 20, 2025, the City Council adopted the Work Plan for FY 2025- 2028, which includes specific strategies outlining key projects, programs, and initiatives to advance the City Council’s vision and community priorities outlined in the City Council’s Strategic Plan for FY 2025-2028;
WHEREAS, the Work Plan reflects the City’s commitment to delivering high-quality services, fostering community wellbeing, and maintaining a responsive, effective and modern organization;
WHEREAS, regular reporting on the objectives and strategies in the Work Plan supports transparency, accountability, and progress tracking towards the City Council’s adopted goals; and WHEREAS; the Work Plan for Fiscal Years 2025-26 has been updated through a comprehensive mid year update process involving executive and mid-management staff to identify necessary adjustments and align implementation with available staffing and budget resources;
NOW, THEREFORE BE IT RESOLVED, that the City Council adopts the City Council’s Updated Work Plan for Fiscal Year 2025-26, superseding the Work Plan for Fiscal Year 2025- 2026 adopted by Resolution No. xx.

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

Lindsay Lara, City Clerk

San Rafael City CouncilMarch 2, 2026

San Rafael City Council
March 2, 2026