San Rafael City Council
March 16, 2026

Marin County 2025 DRAFT Landscape Allowed Products List: Regular Use Line #
Product
(Trade Name) Active Ingredient Type Signal Word EPA Reg # Derivation Organic
Certification?
Minimum Risk aka
Eco Exempt?
California
Groundwater
Protection List? Prop 65
EPA
Carcinogenicity Primary Use
1 Agri-fos
Phosphorous acid,
SF Fungicide Caution 71962-1 Synthetic No No No No No Sudden Oak Death (SOD) treatment 2 Azaguard Azadirachtin Insecticide Caution 70299-17 Natural Yes No No No No Control of indoor and outdoor pests 3 Civitas Mineral oil
Fungicide/
Insecticide Caution 69526-13 Synthetic Yes No No No No
Fungicide and Insecticide for turf on
golf courses, sports and athletic
fields
4 Companion Bacillus subtilis Fungicide Caution 71065-3 Natural Yes No No No No To improve health and vigor of turf
grass at the golf course
5 Competitor Ethyl oleate Surfactant Caution CA 2935-50173 Natural No No No No No Used as a surfactant 6 Dipel Pro DF
Bacillus
thuringiensis Insecticide Caution 73049-39 Natural Yes No No No No Used on golf course and sports turf
to control sod web worms
7 Essentria IC3
Rosemary oil,
Geraniol,
Peppermint oil Insecticide Caution N/A Natural No Yes No No Not Listed EU List Crawling and flying insects 8 Pentra-bark
Polyethylene glycol,
SF Surfactant Caution CA 83416-50001-AA Synthetic No No No No No Surfactant for Agri-fos, used in
combination for SOD treatment
9 PT Wasp Freeze II Prallethrin Insecticide Caution 499-550 Synthetic No No No No No Emergency wasp nest destruction
for spray treatment of in ground or
aerial wasp nest posing significant
hazard to public
10 Reliant Phosphoric acid Fungicide - SOD Caution 83416 Synthetic No No No No No 11 Sluggo
Iron phosphate SF,
EW, OW Molluscicide Caution 67702-3 Synthetic Yes No No No No Used as nail and slug bait for
landscapes
12 Tract 70
Clarified
Hydrophobic Extract
of Neem Oil
Fungicide/
Insecticide/ Miticide Caution 70051-CA-001 Yes No No No No 13 Tri Tek
residue of mineral
oil Insecticide Caution 48813-1 Natural Yes No No No No

pests in the egg stages, including
spider mites, armored scale, soft
14 Essentria Wasp and
Hornet Spray

1.50% Peppermint
oil, 0.15% Sodium
lauryl sulfate Insecticide Caution
Eco-Exempt (FIFRA
25b) Synthetic No Yes No No No
Emergency wasp nest destruction
for spray treatment of in ground or
aerial wasp nest posing significant
hazard to public
All public meetings and events sponsored or conducted by the County of Marin are held in accessible sites. Requests for accommodations may be made by calling (415) 473-4381 (Voice/TTY/CRS dial 711) or by e-mail at [email protected] at least five work days in advance. Copies of documents are available in alternative formats, upon written request.

Marin County 2025 DRAFT Landscape Allowed Products List: Special Use Line #
Product
(Trade Name) Active Ingredient Type Signal Word EPA Reg # Organic Certification? Minimum Risk aka Eco
Exempt?
California
Groundwater
Protection List? Prop 65 EPA Carcinogenicity Primary Use 1 Suppress Caprylic acid, capric acid Herbicide Warning 51517-9 Yes No No No No Non-selective, post emergent foliar applied burndown for weeds and grasses
2 Safer Soap
Potassium salts of fatty
acids, ethyl alcohol, SF,
OW Insecticide Warning 42697-59 Yes No No No No Civic Center Atrium and certain landscape plants 3 Finalsan-O
Ammoniated soap of
fatty acids Herbicide Warning 67702-34-70051 Yes No No No No Non-selective foliar applied for weed, grass, algae and moss 4 Finalsan
Ammoniated soap of
fatty acids Herbicide Warning 67702-8 Yes No No No No Non-selective foliar applied for weed, grass, algae and moss 5 Drione
Pyrethrin and piperonyl
butoxide Insecticide Caution 432-992 No No No No Possible For treatment of wasp nest posing significant hazard to public 6 Fusilade II Fluazifop-P-butyl Herbicide Caution 100-1084 No No No Yes No Used to reduce Bermuda grass in landscapes with high value plantings; also used in areas where Goat grass has been difficult to eradicate
7 Heritage Azoxystrobin Fungicide Caution 100-1093 No No Yes No No Used for control of anthracnose, brown patch, Fusarium patch, gray snow mold, and Phythium blight at McInnis GC
8 Specticle FLO indazilflam Herbicide Warning 432-1518 No No Yes No No Pre-emergent used for the control of annual grasses, sedges, and broadleaf weeds
All public meetings and events sponsored or conducted by the County of Marin are held in accessible sites. Requests for accommodations may be made by calling (415) 473-4381 (Voice/TTY/CRS dial 711) or by e-mail at [email protected] at least five work days in advance. Copies of documents are available in alternative formats, upon written request.

San Rafael Policy and Procedures
Integrated Pest
Management Program
Scope of IPM Policy
This policy governs the pesticide application by Ccity employees, and contractors not only Department of Public Works employees, but also contractors hired by the City, and persons acting under the authority or on behalf of the City in the care and maintenance of City parks, landscaped areas, and all other City- owned properties. The term "pesticides" is a general term that includes herbicides, insecticides, fungicides, and rodenticides.

The City of San Rafael is committed to a comprehensive Integrated Pest Management (I PM) program guiding the management of its parks, landscaped areas, public rights-of-ways, buildings, and other essential public properties.

The purpose of this IPM program is to ensure and enhance the health, safety, and welfare of citizens, visitors, and City staff by clearly defining the City's pest management strategy, the priorities for administering this strategy, and the various means by which these priorities may be realized. Public access to records and information relating to the City's pesticide use is an essential component of a success fullful IPM program, and San Rafael is fully committed to providing all pertinent information to the public in a timely, comprehensive, and understandable manner.

The City realizes that some pesticides are potentially hazardous to human health and the environment, and shall administer this IPM program with a focus on long termlong-term suppression of pest problems with minimum impact on human health, non-target organisms, Policy No.

Subject: Integrated Pest Management
Resolution No.

Issue Date:

Revision Date: September, 2017 March, 2026
Prepared By: Aaron Tubbs, Operations and
Maintenance SuperintendentDave
Davenport, Park Maintenance Supervisor
Approved By: Jim Schutz, City Manager
and the environment. Least The least toxic pesticides are used only after monitoring indicates such a need, pursuant to the provisions of this policy.

1. The City of San Rafael's IPM program will include the following components:
a) Educate and train City staff, including contractors, landscapers, and facility managers, in the IPM program, practices, and policy.
b) Require City pesticide application contractors to implement the IPM Policy on all property owned, leased, or managed by the City and to report the types and amounts of pesticides used by the contractor on City-owned said property. c) Reduce to the maximum extent practicable the use of pesticides. d) Consider taking a "no-action" approach in addressing certain pest control issues. e) Review and consider available non-chemical options before using a chemical pesticide.
f) Identify pests and the least toxic methods to control pests. g) Identify, evaluate, and minimize or eliminate conditions that encourage pest problems.
h) Conduct careful and efficient inspection, monitoring, and assessment of pest problems by designated personnel or a contractor knowledgeable of IPM methods.
i) Maintain records by City departments on IPM methods considered and used to prevent and control pests.
j) Comply with all applicable state and federal regulations, including pesticide use and reporting.
k) Provide open public access to all IPM program information and records via website.

I) Conduct decision-making based on the best available science and data. m) Keep the County Agricultural Commissioner informed of water quality issues related to pesticides and of violations of pesticides regulations (e.g., illegal handling) associated with storm water management;.

As the City plans for the development of new parks and landscaped areas, or the rehabilitation of existing areas, specific attention will be directed toward including specifications that eliminate or reduce the need for chemical pesticides (e.g., mowing strips next to fencing, covering all new planting areas with mulch, etc.).

Integrated Pest Management Coordinator
The Parks Operations and Maintenance Superintendent shall be designated as the IPM Coordinator. The IPM
Coordinator is primarily responsible for implementing the IPM Policy and coordinating efforts to implement IPM techniques within the Public Works Department. The Coordinator is responsible for communicating goals and policy decisions to appropriate City staff and contractors, as well as ensuring proper training of all employees involved with the IPM program, and all contractors who perform landscape maintenance on the City's behalf.

Only individuals specifically designated by the IPM Coordinator as Pesticide Applicators shall should be permitted to apply pesticides on City parks, landscaped areas, and other essential public lands. Applicators should possess a Qualified Applicator Certificate or Qualified Applicator License, issued by the California Department of Pesticide Regulation.

The IPM Coordinator is responsible for ensuring that pesticide use is recorded and made available for public review pursuant to the provisions of this policy.

Education and Training of Staff
Education and training of personnel is are critical to the success of this IPM program.

Employees involved in the maintenance and associated operations of City property, including the City's parks, landscaped areas, and other essential public lands, or with the purchasing, storage, handling, and application of pesticides shall receive all the mandated, necessary, and reasonable IPM training required to perform such work in an efficient and safe manner, consistent with the provisions and intent of this policy.

Continuing Education Unit (CEU) training in IPM and training in the use of non-chemical methods of pest control are important to a successful program. In addition to formal training, the City shall provide "Safe Handlers" training to all staff assisting in the application, storage, or handling of pesticides or pesticide-related equipment. This shall include training specific to the IPM Policy. To the greatest extent practicable, City staff will ensure that all contractors hired to perform IPM relatedIPM-related work on the City's behalf have received appropriate education and training. The Public Works Department is dedicated to providing adequate funding and budget planning to maintain training and educational opportunities for all employees.

Use of Alternatives to Herbicides
The City is fully committed to the use of pesticide alternatives whenever practicable.

Currently, the Parks Division utilizes the application of mulch materials to discourage weed growth and encourage plant health. An agreement between the City and its contract arborist specifies the provision of mulch material generated in the course of the tree maintenance contract. This mulch material is utilized by the Parks Division as a first line of defense against the proliferation of weeds. The Parks Division also uses a weed torch as a post emergentpostemergent weed control. In City playgrounds and picnic table areas, where the use of traditional herbicides is not permitted pursuant to this policy, as well as past practice, landscape maintenance crews utilize propane weed torches to burn and discourage weed growth.

Extreme care must be exercised with the use of weed torches to avoid touching off unwanted conflagrations, so their use is limited by site and environmental conditions.

Criteria for Selection and Use of Pesticides
There shall be no non-exempt herbicide applications permitted within City playgrounds, picnic table areas, and on the grounds of City Hall and the Library.

It is understood that a completely weed freeweed-free landscape environment is not a goal to which the City shall aspire. The Public Works Department shall maintain landscaped areas reasonably weed- free , to preserve the function, and reasonable aesthetic appearance of public areas and City facilities. With this goal in mind, and considering the Parks Division staffing levels and the division's ability to provide fundamental services, the City shall select herbicides of the least toxic formulation from the current list of Approved Use Products included in this policy from the County.

Herbicides shall be used only after all other non-pesticide means of weed control have been utilized or have been determined to be not feasible in a particular application due to site factors, the ability of staff to provide a particular function or service, or other pertinent factors.

Exemption Process
If the IPM Coordinator accepts a recommendation from the Pest Control Advisor that a pesticide outside of the Approved Use list should be utilizedto use a pesticide not on the Approved Use list, the IPM Coordinator shall submit a written request to the Public Works Director for approval. The Director shall approve such requests only if the I PM Coordinator has documented in writing:
1) a compelling need to use the pesticide,
2) a good faith effort to find alternatives to the particular pesticide, 3) that effective, economic alternatives to the particular pesticide do not exist for the proposed use, and
4) that the recommended pesticide is the least toxic pesticide available to control the target pest. Exemptions shall be granted on a case by casecase-by-case basis and shall apply to a specific pest problem for a specific and limited time, with the selection and application of such pesticides conforming to the spirit and intent of this policy.

Notification of Pesticide Applications (i.e., posting)
The Department of Public Works shall notify the public of pesticide applications at specific locations. The locations requiring notification shall be maintained on a list (as Attachment A to this policy) and updated as necessary. Notification locations shall be those places where there is a high level of public contact with the landscape. Notification shall be required at those sites listed in Attachment A. Notification shall be accomplished by posted signs at reasonable entry point locations. Notices shall include the product name, EPA Registration # (if applicable), and contact phone number for more information. Notices shall be posted prior to pesticide application and shall remain in place for at least 48 hours. If using a product of concern in an area frequented by people or pets, access shall be restricted for 48 hours. Federal Insecticide, Fungicide and Rodenticide Act (FIFRA) Exempt, National Organic Program (NOP) approved, or other such non-toxic or botanical pesticides shall be exempt from these notification requirements.

Record Keeping of Pesticide Applications
The IPM Coordinator shall be responsible for maintaining records of all pesticide applications on City property performed by the City staff, or by contractors or persons authorized to apply pesticides on behalf of the City. The City shall maintain these records for a period of four (7) years, and shall make the information available to the public, upon request. Application records shall include at least the following information: site of application, date of application, target pest, name of the product and , active ingredient of the pesticide(s) applied and, EPA registration number, amount of product applied, and the pesticide signal word. In addition, IPM records shall include a list of all exemptions granted, as well as the written justifications developed for the consideration of those exemptions.

The IPM Coordinator shall strive to make this information available via an IPM website in a prompt and efficient manner, with the understanding that its provision is not only the legal right of any member of the public, but also a critical component of a successful IPM program.

The IPM Coordinator shall track IPM Policy implementation by periodically reviewing pesticide use by city staff and outside contractors. In order to report on pesticide use when requested by the Regional Water Quality Control Board, the IPM Coordinator shall keep records of the City's own use of pesticides of concern and the pesticides of concern used by the permittees' hired contractors on City ownedCity-owned or maintained property. Pesticides of concern include glyphosate basedglyphosate-based products.

Exemption to This Policy
An exemption to this pesticide policy will be made in order to control the proliferation of biting or stinging insects such as yellow jackets, wasps, mosquitoes, and other similar pests.

Generally, the control of these insects is administered by the Marin-Sonoma Mosquito and Vector Control Districtthe Marin-Sonoma Mosquito and Vector Control District administers the control of these insects. In addition, the City will exempt any governmental entity from the provisions of this policy whose authority pre-emptspreempts that of the City.

Attachment A
Locations requiring public notification for pesticide applications:

1. Albert Park & San Rafael Community Center

2. Bernard Hoffman Field

3. Boyd Park

4. Falkirk Cultural Center

5. Freitas Park

6. Gerstle Park

7. Munson Park

8. Oleander Park

9. Peacock Gap Park

10. Pickleweed Park & Community Center

11. Ranchitos Park

12. Russom Park

13. Santa Margarita Park

14. Shoreline Park

15. Spinnaker Point I, II, III, IV

16. Sun Valley Park

17. Terra Linda Recreation Center

18. Victor Jones Park

19. Pedestrian Right-of-Ways

20. City Public Buildings
a. San Rafael City Hall
b. B Street Community Center
c. Albert J Boro Community Center
d. Terra Linda Community Center
e. San Rafael Fire Stations
f. San Rafael Parking Garages and Parking Lots
g. Downtown San Rafael Public Library
f. Falkirk Cultural Center
h. Corporation Yard
i. All Child Care Facilities
j. Boyd Gate House
____________________________________________________________________________________

FOR CITY CLERK ONLY
Council Meeting: _______________________
Disposition: ___________________________
Agenda Item No: 3.a
Meeting Date: March 16, 2026

SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: City Clerk
Prepared by: Lindsay Lara, City Clerk City Manager Approval: ______________ TOPIC: ESTABLISH ELECTRONIC AND PAPERLESS FILING FOR FPPC CAMPAIGN

DISCLOSURE STATEMENTS
SUBJECT: INTRODUCTION OF AN ORDINANCE ADDING CHAPTER 2.09 TO TITLE 2 (ADMINISTRATION) OF THE SAN RAFAEL MUNICIPAL CODE TO REQUIRE

ELECTRONIC AND PAPERLESS FILING OF FAIR POLITICAL PRACTICES COMMISSION (FPPC) CAMPAIGN DISCLOSURE STATEMENTS; CEQA
DETERMINATION: EXEMPT PURSUANT TO CEQA GUIDELINES, §§ 15060, subd. (b)(2)-(3), 15378(b)(2),(5)
RECOMMENDATION:

Introduce the Ordinance, waive further reading of the Ordinance, and refer to it by title only.

BACKGROUND:

The Political Reform Act of 1974 defines a committee that receives or expends $2,000 or more in a calendar year as a “controlled committee.” Once this threshold is met, the committee is required to file periodic campaign disclosure statements with the local filing officer, including Fair Political Practices Commission (FPPC) Form 460 and other applicable forms.

Currently, the City Clerk’s Office accepts paper filings of these campaign statements. Staff manually review, redact where necessary, scan, and upload each document to the City’s website. While this process satisfies minimum statutory requirements, it is time-intensive, creates potential for human error, and delays public access to filed information.

To modernize and streamline this process, the City Clerk’s Office is implementing NetFile, a web-based electronic filing system that allows candidates and committees to file FPPC forms online. NetFile supports Forms 460, 470, 496, and 497, among others, and meets the technical requirements established by the California Secretary of State. Adoption of the proposed ordinance would require committees to file campaign disclosure statements electronically through the City’s designated system.

Government Code section 84615 authorizes local agencies to require candidates and committees to file campaign statements electronically with the local filing officer. However, before a local agency may accept electronic filings, the City Council must adopt an ordinance approving the use of an online or SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
electronic filing system and making legislative findings that the system will operate securely and effectively and will not unduly burden filers.

ANALYSIS:

Electronic filing enhances transparency by making campaign statements immediately available for public viewing upon submission. It eliminates the need for manual data entry and scanning, reduces administrative burden on staff, and provides filers with built-in validation tools that help ensure required fields are completed before submission. In many instances, the system improves accuracy by preventing incomplete filings that do not meet statutory requirements.

Government Code section 84615 expressly authorizes local agencies to require elected officials, candidates, and committees to file campaign statements electronically with the local filing officer.

However, prior to accepting electronic filings, a local agency must adopt an ordinance approving the use of an online filing system and making a legislative finding that the system operates securely and effectively and does not unduly burden filers.

NetFile is a vendor-hosted, secure web-based platform that utilizes industry-standard encryption protocols comparable to those used in online banking. The system stores and backs up data in multiple secure locations, providing redundancy and disaster recovery safeguards to ensure the integrity and availability of campaign finance records. The City currently use NetFile to manage Statements of Economic Interests (Form 700) and has been satisfied with its performance and reliability. The renewed agreement continues this partnership and expands services to include ethics training for the City’s executive team to meet new 2026 state law requirements, as well as the electronic filing for candidate campaign disclosure statements, directly related to this ordinance.

Electronic filing of campaign disclosure statements is widely implemented throughout California.

Currently, around 250 cities utilize NetFile for campaign statement filing. Within Marin County, the County of Marin and the cities of Fairfax, Novato, Larkspur, and Sausalito have adopted electronic filing requirements.

Adoption of the proposed ordinance would align the City of San Rafael with statewide best practices, enhance public transparency, reduce administrative inefficiencies, and provide a more convenient and reliable filing process for candidates and committees. Approval of electronic signatures for campaign disclosure statements aligns with San Rafael’s 3-year Strategic Plan, Priority Area F.2.1: High Performing Government. Attachment 1 contains the proposed ordinance for City Council consideration.

FISCAL IMPACT:

There is no direct fiscal impact as a result of the introduction or adoption of this ordinance. The cost to expand the City’s use of the NetFile platform, as described, is estimated at $3,000 per year and is being absorbed within the approved budget within the City Clerk’s Office.

OPTIONS:

The City Council has the following options to consider on this matter:

1. Introduce the ordinance.

2. Direct staff to return with more information.

RECOMMENDED ACTION:

SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
Introduce the Ordinance, waive further reading of the Ordinance, and refer to it by title only.

ATTACHMENTS:

1. Ordinance
ORDINANCE NO.

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL ADDING CHAPTER 2.09 TO TITLE 2 (ADMINISTRATION) OF THE SAN RAFAEL MUNICIPAL

CODE TO REQUIRE ELECTRONIC AND PAPERLESS FILING OF FAIR POLITICAL

PRACTICES COMMISSION (FPPC) CAMPAIGN DISCLOSURE STATEMENTS WHEREAS, Government Code Section 84615 currently provides that a local agency may adopt an ordinance to require an elected officer, candidate, committee, or other person required to file statements, reports, or other documents required by Chapter 4 of the Political Reform Act (commencing with Section 84100 of the Government Code), except an elected officer, candidate, committee, or other person who receives contributions totaling less than $2,000 and who makes independent expenditures totaling less than $2,000 in a calendar year, to file those statements, reports, or other documents online or electronically with the local filing officer; and
WHEREAS, the City has entered into an agreement with NetFile, Inc., a vendor approved by the California Secretary of State, to provide an online electronic filing system ("System") for campaign disclosure statements; and
WHEREAS, the System will operate securely and effectively and will not unduly burden filers; and
WHEREAS, the System shall ensure the integrity of the data transmitted and shall include safeguards against efforts to tamper with, manipulate, alter, or subvert the data; and WHEREAS, the System will enable filers to complete and submit filings free of charge, and will make all the data filed available online and free of charge in an easily understood format that provides the greatest public access; and
WHEREAS, the City of San Rafael desires to amend the San Rafael Municipal Code adding section, 2.09 “Electronic and Paperless Filing of Fair Political Practice Commission Campaign Disclosure Statements” regarding electronic filing of Campaign Disclosure Statements.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL DOES HEREBY ORDAIN AS FOLLOWS:

Section 1. Recitals. The above recitals are true and correct and incorporated herein by reference.

Section 2. Section 2.09, Electronic and Paperless Filing of Fair Political Practices Commission Campaign Disclosure Statements, is hereby added to the San Rafael Municipal Code to read as follows:

2.09 Electronic and Paperless Filing of Fair Political Practice Commission Campaign Disclosure Statements.

A. Definitions. The following definitions apply for the purposes of this section:
"Candidate" shall mean a candidate, as that phrase is defined in Section 82007 of the Government Code, as may be amended from time to time, for any City elective office for any general, special or recall election.
"Committee" has the meaning set forth in Section 82013 of the Government Code, as may be amended from time to time.
"Contribution" has the meaning set forth in Section 82015 of the Government Code, as may be amended from time to time.
"Electronic filing system" shall mean the electronic online filing and data storage system provided for by the city clerk for campaign statements, reports, forms, or other documents filed pursuant to Government Code Section 81000 et seq. "Person" has the meaning set forth in Section 82047 of the Government Code, as may be amended from time to time.
"Statements" shall mean any statements, reports, forms, or other documents required by Government Code Chapter 4 - Political Reform Act (Section 81000 et seq.), as may be amended from time to time.

B. Any elected officer, candidate, commission, committee, or other person required to file campaign disclosure statements, reports, forms or other documents required by Government Code Chapter 4 (Campaign Disclosure) - Political Reform Act (Section 84100 et seq.) shall file those statements, reports, or other documents online or electronically with the electronic filing system unless exempt from the requirement to file online pursuant to Government Code Section 84615(a) because the officer, candidate, or committee or person receives less than two thousand dollars in contributions and makes less than two thousand dollars in expenditures in a calendar year.

C. In any instance in which an original statement, report or other document required by Government Code Chapter 4 (Campaign Disclosure) - Political Reform Act (Section 84100 et seq.) must be filed with the California Secretary of State and a duplicate or copy of that statement, report or other document is required to be filed with the City Clerk, the filer may, but is not required to, file the copy electronically.

D. Notwithstanding any other provision of this code, once an elected officer, candidate, committee, or other person files a statement, report, or other document electronically pursuant to subsection B, all future statements, reports, or other documents on behalf of that filer shall be filed electronically.

E. The electronic filing system shall be implemented and maintained to be consistent with the requirements of Government Code Section 84615, as that section may be amended from time to time.

F. The City Clerk is authorized to adopt such administrative policies and procedures as deemed necessary by the City Clerk to implement this Section 2.09.

G. If the City Clerk’s electronic system is not capable of accepting a particular type of statement, report or other document, an elected officer, candidate, committee or other person shall file that document with the City Clerk in an alternative format.

Section 3. Compliance with the California Environmental Quality Act.

The City finds that this action is evaluated to be exempt from the California Environmental Quality Act pursuant to State Guidelines Section State CEQA Guidelines, §§ 15060, subd. (b)(2)-(3), 15378(b)(2),(5), as it is not considered to constitute a “project” for the purposes of CEQA.

Section 4. Severability.

If any provision of this Ordinance or the application thereof to any person or circumstance is held invalid, the remainder of the Ordinance and the application of such provision to other persons or circumstances shall not be affected thereby.

Section 5. Effective Date and Publication.

This Ordinance shall become effective thirty (30) days after it is adopted and shall be posted or published as required by State law.

THE FOREGOING ORDINANCE was first read and introduced at a regular meeting of the San Rafael City Council on the 16th day of March 2026, and was passed and adopted at a regular meeting of the San Rafael City Council on the 6th day of April 2026 by the following vote, to wit:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:
______________________________
Kate Colin, Mayor
Attest:
_____________________________
LINDSAY LARA, City Clerk
____________________________________________________________________________________

FOR CITY CLERK ONLY
Council Meeting: _______________________
Disposition: ___________________________
Agenda Item No: 3.b
Meeting Date: March 16, 2026

SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Community and Economic Development
Prepared by: Greg Minor, Assistant Director City Manager Approval: ______________ TOPIC: GENERAL PLAN AND HOUSING ELEMENT ANNUAL PROGRESS REPORT SUBJECT: GENERAL PLAN AND HOUSING ELEMENT ANNUAL PROGRESS REPORT

HIGHLIGHTING PROGRESS ON THE POLICIES AND PROGRAMS IDENTIFIED IN THE CITY’S GENERAL PLAN AND THE CITY’S PROGRESS TOWARD MEETING ITS

SHARE OF THE REGIONAL HOUSING NEED ALLOCATION (RHNA)
RECOMMENDATION:

Staff recommends that the City Council accept the General Plan and Housing Element Annual Progress Report for 2025 and direct staff to present the report to the California Department of Housing and Community Development.

BACKGROUND:

Government Code 65300 requires local jurisdictions to prepare and adopt a General Plan that establishes the community’s long-term vision. General Plans identify policies and programs that address the development and redevelopment of land, the preservation of parks and open spaces, the provision of housing for current and future residents, the conservation of natural resources, the improvement of the circulation and transportation system, the control of noise, and the protection of life and property from hazards.

The City of San Rafael adopted its current General Plan, General Plan 2040, in August 2021. The San Rafael City Council adopted a substantially compliant 2023-2031 Housing Element on May 15, 2023, and the State Department of Housing and Community Development (HCD) certified the updated Housing Element on June 22, 2023.

Government Code Section 65400 mandates that local jurisdictions prepare an Annual Progress Report (APR) on the status of the City’s General Plan and progress toward meeting its share of the Regional Housing Need Allocation (RHNA). A copy of the report must be submitted to both the Governor’s Office of Land Use and Climate Innovation and HCD by April 1st for the previous calendar year (January 1- December 31). This staff report summarizes the City’s progress in implementing the City’s Housing Element and General Plan during the 2025 calendar year. It includes data on its progress towards SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
meeting its share of RHNA, including data on all housing development applications, entitlements, building permits, and completions using forms prescribed by HCD.

ANALYSIS:

I. Housing Element Annual Progress Report
a. Overview of APR Tables
Government Code Section 65400 includes specific requirements for preparing a Housing Element Annual Progress Report (HE APR), and HCD requires local jurisdictions to submit their HE APR on a form prescribed by HCD (Attachment 1). This report includes the City’s progress towards implementing the Housing Element and meeting its share of RHNA, including data on all housing development applications, entitlements, building permits, and completions. The HE APR contains fourteen (14) tables; for the 2025 reporting period, San Rafael has applicable data to report in six tables described below.

Table A – Housing Development Applications Submitted. Table A includes data on housing units and developments for which an application was determined to be complete between January 1 and December 31 of the reporting year. In Table A, an “application” is a formal submittal of a housing development for approval. This includes but is not limited to developments that involve no discretionary approvals and projects that involve both discretionary and nondiscretionary (i.e., ministerial) approvals. Notably, this table does not include units from housing development applications that were deemed complete before 2025 but were entitled in 2025. For example, the 210 units being constructed at 930 Irwin Street were entitled in 2025, but the application was deemed complete before 2025; therefore, the 210 units at 930 Irwin Street are reflected in Table A2 but not included in Table A. This is why the number of entitled units in Table A2 exceeds the “Approved” units in Table A.

Table A2 – Annual Building Activity Report Summary – New Construction, Entitled, Permits, and Completed Units. Table A2 requires information on acutely low, extremely low, very low, low, moderate, and above-moderate income housing affordability categories, as well as on mixed-income projects.

California Health and Safety Code 50050 et seq. defines these categories as follows:
• Acutely low-income= earns between zero and 15 percent of the Average Median Income (AMI) • Extremely low-income= earns between 15 and 30 percent of the AMI • Very low-income= earns between 30 and 50 percent of the AMI • Low-income= earns between 50 and 80 percent of the AMI • Moderate-income= earns 80 and 120 percent of the AMI
• Above moderate-income= earns more than 120 percent of the AMI This Table includes data on all new net housing units and developments that have received any one of the following:
• An entitlement
• A building permit
• A certificate of occupancy or other forms of readiness issued during the reporting year Significantly, this table does not include housing developments that were processed in 2025 but did not receive their entitlements until after the calendar year 2025, such as 4040 Civic Center Drive, 1030 3rd Street, and 700 Irwin Street. These entitlements are listed as "pending" in Table A because they were approved in January 2026 outside of the reporting year, and staff will include them in the APR for Calendar Year 2026.

SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
Table B – Regional Housing Needs Allocation Progress – Permitted Units Issued by Affordability. Table B is a summary of prior permitting activity in the current planning cycle, including permitting activity for the calendar year being reported.

Table D – Program Implementation Status Pursuant to Government Code Section 65583. Table D includes the status/progress for all programs described in the housing element.

Table F – Units Rehabilitated, Preserved, and Acquired for Alternative Adequate Sites pursuant to Government Code section 65583.1(c). Table F catalogues the City’s affordable housing activity beyond permitting and construction, such as the number of housing units that the City rehabilitated, preserved, or acquired. Notable 2025 achievements include the rehabilitation of 123 low-income units at Terra Linda Manor, the preservation of 94 units of affordable housing at 400 Canal Street through the Bay Area Housing Finance Authority (BAHFA) Welfare Tax Exemption Preservation Program, and funding of the acquisition of fifteen low-income units at 158-166A Park Street and 1400 Lincoln Avenue.

Table H – Locally Owned Surplus Sites. Table H identifies City-owned land available for housing development. Staff has listed 519 4th Street and provided an update on the status of developing affordable housing onsite.

Summary Table. The Summary Table automatically tallies the data from several of the tables listed above. The summary data focuses on the total of all permits issued and all applications submitted and approved for the 2025 reporting period.

The City of San Rafael did not have any relevant activity to report in Tables C, D, E, F2, G, J, K, L, and “Leap Reporting.”
b. Regional Housing Needs Allocation (RHNA) Progress
The following is a summary of the City’s progress on housing approvals/entitlements, building permits issued, and housing units completed for occupancy.

As shown in Figure 1 below, a total of 37 housing development applications were submitted to the City and deemed complete in 2025. Of those new applications, there were 806 proposed dwelling units in the applications received, and 351 of those same dwelling units received their planning entitlements.

Figure 1: Summary Table
Housing Applications Summary
Total Housing Applications Submitted: 37
Number of Proposed Units in All Applications Received: 806 Total Housing Units Approved: 351
Total Housing Units Disapproved: 0
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 4
Figure 2: Summary of Calendar Year 2025 Housing Units: Entitled, Permitted, & Completed Units by Structure Type Entitled Permitted Completed
Single Family Dwellings- Attached
(SFA) 0 0 0
Single Family Dwellings – Detached
(SFD) 1 1 2
Multi-Family Dwelling Units 2 to 4 per
Project 4 4 3
Multi-Family Dwelling Units 5+ Units
per Project 543 0 144
Accessory Dwelling Units (ADU) 28 28 30
Mobile Homes 0 0 0
Total 576 33 179
Figure 2 tallies the number of housing units entitled (Planning approval), permitted (Building permits issued), and completed (Certificate of Occupancy issued).

Figure 3 below summarizes housing permits issued to determine progress toward meeting RHNA. Please note that units produced that are affordable to a household at the Extremely-Low Income Level are applied towards the Very-Low Income RHNA.

This section has been intentionally left blank.

SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 5
Figure 3: Regional Housing Needs Allocation Progress
Income Level
RHNA
Allocation
by Income
Level
Projection
Period –
06/30/2022
-
01/30/2023
2023 2024 2025 2026 2027 2028 2029 2030 2031
Total
Units to
Date (all
years)
Total
Remaining
RHNA by
Income
Level
Acutely Low
Deed
Restricted
-
- - - - - - - - - -
Non - - -Deed
Restricted - - - - - - - - - -
Extremely
Low
Deed
Restricted -
- 40 - - - - - - - - 40 Non-Deed
Restricted - - - - - - - - - -
Very Low
Deed
Restricted 857
- - - - - - - - - -
9 808 Non-Deed
Restricted - - - 9 - - - - - -
Low
Deed
Restricted 492
1 - - - - - - - - -
Non-Deed 48 444
Restricted 14 13 12 8 - - - - - -
Moderate
Deed
Restricted 521
- - - - - - - - - -
8 513 Non-Deed
Restricted - - - 8 - - - - - -
Above
Moderate 1,350 14 56 26 8 - - - - - - 104 1,246
Total RHNA 3,220
Total Units 29 109 38 33 - - - - - 209 3,011
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 6
Housing projects that have been entitled are not reflected in the RHNA progress if they did not also receive a building permit. Those units will be counted in future reporting periods once building permits are issued. For example, in 2025, the City entitled 188 new residential units at 1230 Fifth Avenue, but these units have not been counted toward the RHNA number since this development has not yet commenced the construction phase and received a building permit. c. Entitlement and Building Trends
To provide greater context for the 2025 housing entitlement and construction data, staff has gathered historical data that illustrate how, in recent years, San Rafael has been entitling housing developments at a significantly higher rate than in previous years. For example, Figures 4 and 5 reveal how entitlement activity in San Rafael rapidly accelerated after 2023. For instance, between 2018 and 2023, San Rafael only entitled an average of 188 housing units a year. In contrast, in 2024-2025, San Rafael entitled an average of 1,118 units a year. The average number of annual entitlements since 2024 climbs to 1,402.5 units if one includes the entitlements processed in January 2026. 1 This recent surge in development
activity is largely the result of the redevelopment of Northgate Mall and new state laws, such as the Housing Accountability Act, that encourage the production of housing by limiting local discretion to deny housing developments.

Figure 4: Housing Units Entitled 2018-2025
1 The City entitled 569 housing units in January 2026 from the developments at 4040 Civic Center Drive, 700 Irwin Street, and 1030 3rd Street. The latter two developments were approved by the Planning Commission in 2025; however, the Planning Commission’s approvals were appealed to the City Council, which denied the appeals in January 2026.
0 200
400
600
800
1000
1200
1400
1600
1800
2018 2019 2020 2021 2022 2023 2024 2025
Housing Units Entitled 2018-2025
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 7
Figure 5: Housing Units Entitled 2018-January 2026
While entitlement activity has surged in the last two years, actual construction, documented through the issuance of building permits, has lagged in comparison, as illustrated by Figure 6. Between 2015 and 2025, the average number of building permits issued annually for housing was 65. In contrast, the City only issued 33 building permits for housing developments in 2025. That said, the number of building permits issued in 2025 was generally on par with most years since 2015, with the exceptions of 2015 and 2020-2023, as those years featured a significant number of building permits for market-rate (abovemoderate-income) developments. Considering the recent surge in entitlement activity, though, staff anticipates building permit issuance will increase in the years ahead as entitled projects transition to construction.

Figure 6: Building Permits Issued by Affordability Level 2015-2025 0 200
400
600
800
1000
1200
1400
1600
1800
Housing Units Entitled 2018-January 2026
0 20
40 60
80 100
120
140
160
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025
Building Permits by Affordability Level 2015-2025
Very Low Low Moderate Above Moderate
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 8
d. Housing Element Program Implementation
As reported in HE APR Table D, there are more than 43 programs to streamline housing development within the City, provide housing protections to vulnerable communities, reduce homelessness, combat discrimination, and increase housing choice.

Here are some highlights from 2025:
• The Housing Division concluded a series of seven community capacity-building workshops in Spanish, which covered a variety of topics including: what is affordable housing, types of belowmarket rate housing in Marin, how to apply for below-market rate housing, rights and responsibilities of landlords and tenants, fair housing laws/protection against housing discrimination, housing habitability and inspections, eviction protections, tenant relocation assistance, and landlord/tenant mediation services (Housing Element Program 5: Public Information and Engagement).
• Housing Division staff served on the steering committee for Rooted in Marin, a Countywide AntiDisplacement Outreach and Education Project that analyzed the administrative and financial feasibility of tenant protection policies. The resulting report is a resource to support Marin jurisdictions in complying with their respective commitments to evaluate and implement tenant protection measures (Housing Element Program 9: Interjurisdictional Housing Activities). • The City Council awarded a total of $600,000 from the City’s Affordable Housing Trust Fund to support three affordable housing projects, including an acquisition, a rehabilitation, and new construction (Housing Element Program 16: Funding for Affordable Housing). • Staff presented an evaluation of existing City tenant protection policies to the City Council’s Housing and Homelessness Subcommittee (Housing Element Program 11: Tenant Protection Measures).
• Planning Division staff issued a Request for Proposals (RFP) and selected a consultant team to prepare a Specific Plan for Southeast San Rafael, a Priority Development Area (Housing Element Program 21: Precise Plan for Southeast San Rafael).
• 94 units at the apartment complex at 400 Canal were preserved as affordable housing through the Bay Area Housing Finance Authority’s (BAHFA’s) Welfare Tax Exemption Preservation Program (Housing Element Program 30: Preservation of At-Risk Housing). • Aegis Living San Rafael opened at 800 Mission Street, providing 103 units of housing for older adults (Housing Element Program 32: Housing Resources for Older Adults). • The City acquired the property at 350 Merrydale Road to serve as an interim shelter for unhoused individuals, followed by a permanent affordable housing development with at least 80 units (Housing Element Program 32: Extremely Low-Income Housing Resources).

II. 2040 General Plan Annual Progress Report
The City of San Rafael has adopted eight State-required elements and five optional elements as follows:
• Land Use
• Neighborhoods
• Community Design and Preservation
• Conservation & Climate Change
• Parks, Recreation, and Open Space
• Safety and Resilience
• Noise
• Mobility
• Community Services and Infrastructure
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 9
• Arts and Culture
• Economic Vitality
• Equity, Diversity, and Inclusion
• Housing
Staff has highlighted notable General Plan program and policy achievements made in 2025 under their respective General Plan elements below:

Land Use
• LU-3.1A: Prepare area plans for North San Rafael, Canal, and other areas o City Council authorized the acceptance of $1,594,000 in grant funding from the Metropolitan Transportation Commission to fund the preparation of the Northgate and Southeast San Rafael Specific Plans.

Neighborhoods
• NH-1.1A: Implement the Downtown Precise Plan
o The Planning Division successfully processed several major housing developments in the Downtown San Rafael that utilized the standards adopted in the Downtown Precise Plan, including 210 residential units at 930 Irwin Street and 188 residential units at 1230 Fifth Avenue.

Community Design & Preservation (CDP)
• CDP-3.5B: Create a City street tree inventory
o The Department of Public Works (DPW) completed its initial phase of tree inventory work, collecting the location and data on over 22,000 trees within 15 feet of a roadway. This data will be added to the City’s asset management system and made available to the public for additional work in support of the City’s tree policy work.

Conservation and Climate Change
• C-4.2B: Implement state green building standards
o The Sustainability and Building Divisions adopted updated state building codes and developed reach codes that encourage electrification in existing single-family homes. • C-5.4A: Shift the City's fleet to zero-emission vehicles o The Sustainability Division led a cross-departmental effort to update the City’s Fleet Policy and secured technical assistance and incentives to develop a fleet transition plan for the installation of electric vehicle charging infrastructure for the City’s fleet.

Parks, Recreation, and Open Space
• PR-1.3A: Develop new parks in areas with unmet needs
• The City acquired 620 Canal Street to serve as a future park and potential base of a bicycle and pedestrian bridge across the San Rafael Creek (Canal). • Program PR-1.4B: Engage the community in park planning • Completed the Terra Linda Park and Community Center Enhancement Plan. • Installed new turf field and other improvements as part of the Pickleweed Park Enhancement Project
• PR-1.11A: Design parks for all users
• Completed the playground and pathway renovation at Peacock Gap Park.

SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 10
Safety and Resilience
• S-3.6B: Create partnerships with the County and other affected agencies on adaptation projects
• Sustainability staff completed extensive public and press engagement related to sea level rise planning grants, including 55 engagements, reaching more than 1,500 people directly, and more than 100,000 through earned media.
• S-6.6B: Use emergency alerts to notify residents of active threats • The San Rafael Police and Fire Departments have partnered with the County Office of Emergency Management to use Alert Marin, an emergency notification system that sends urgent alerts to residents about emergencies.
• S-3.7A: Levee Improvement Plans. Assess levees, identify vulnerabilities, and develop adaptation projects
• The City partnered with the U.S. Army Corps of Engineers to conduct a one-time levee review of the bayfront shoreline in Southeast San Rafael. This brought in technical expertise and recommendations to improve ongoing inspections and maintenance.

Noise
• N-1.2B: Establish conditions of approval for activities with the potential to create noise conflicts
o The CED Department included noise restrictions as conditions of approval in Construction Management Plans as well as noise permits for special events.

Mobility
• M-5.1: Traffic Calming
o Adopted an ordinance to reduce speed limits on 24 roadway segments pursuant to state Assembly Bill (AB) 43.
• M-2.7B: Advocate for federal, state, and county funding of local transportation projects o Received a $1,575,000 grant from Caltrans to fund a feasibility study of a non-motorized bicycle and pedestrian crossing bridge between the Canal Neighborhood and destinations north of San Rafael Creek.
• M-6.3D: Monitor and support the use of e-bikes
o Adopted an ordinance to regulate electric mobility devices.

Community Services and Infrastructure
• CSI-2.2A: Modernize and expand the Pickleweed and Northgate libraries • The City commenced construction on the Pickleweed Library Renovation project and completed the Downtown Library Renovation.
• CSI-4.13C: Use public facilities as emergency centers during/after disasters, extreme heat, and power outages
• Implemented an emergency overnight shelter at the Boro Community Center in response to an apartment fire in the Canal neighborhood.

Arts and Culture
• AC-1.8A: Leverage the Downtown Arts District designation to promote economic development, equity, and create a more vibrant Downtown. o Launched Public Art Program funded by a grant from the California Arts Council for the Downtown San Rafael Arts District.

Economic Vitality
• EV-1.9A: Support workforce development, job training, and placement services in the community
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 11
o The Sustainability Division worked with the Canal Alliance and others to secure a green auto careers grant for a pilot program to train residents in green auto repair technologies. • EV-3.6A: Seek innovative ways for businesses and their residential neighbors to solve mutual concerns
o Adopted an ordinance to establish a mobile vending permit program that strengthens the City’s enforcement tools, provides multiple paths to legalization, and supports local entrepreneurship.

Equity, Diversity, and Inclusion
• EDI-1.3B: Regularly use surveys, focus groups, and other outreach methods to solicit input from under-represented communities
o Housing Division completed a series of capacity-building workshops in Spanish to increase community members’ awareness of housing laws, programs, and resources, as well as gather input on the effectiveness of existing policies. • EDI-3.5A: Provide effective code enforcement efforts in all neighborhoods to abate unsafe conditions
o Through the Housing Inspection Program, conducted inspections of 114 buildings, encompassing 944 individual housing units, which support safe and habitable living conditions.

FISCAL IMPACT:

There is no fiscal impact associated with accepting this report.

COMMUNITY OUTREACH/PUBLIC COMMENT:

Notice of the City Council meeting on this item was published in the Marin Independent Journal, and staff is scheduled to present this report to the City’s Planning Commission on March 10, 2026.

OPTIONS:

The City Council has the following options to consider on this matter:

1. Receive and accept the report (recommended).

2. Direct staff to return with more information.

3. Take no action.

RECOMMENDED ACTION:

Staff recommends that the City Council accept the General Plan and Housing Element Annual Progress Report for 2025 and direct staff to present the report to the California Department of Housing and Community Development.

ATTACHMENT:

1. General Plan and Housing Element Annual Progress Report for 2025 Jurisidiction Name
Reporting Calendar Year
First Name
Last Name
Title Click here to download APR Instructions
Email
Phone
Street Address
City
Zipcode
v_02_19_26
Please Start Here
General Information
2025
San Rafael
Contact Information
Optional: Click here to import last year's data. This is best used when the workbook is new and empty. You
will be prompted to pick an old workbook to import
from. Project and program data will be copied exactly
how it was entered in last year's form and must be
updated. If a project is no longer has any reportable
activity, you may delete the project by selecting a cell in the row and typing ctrl + d.

Click here to add rows to a table. If you add too many
rows, you may select a cell in the row you wish to
remove and type ctrl + d.
1400 Fifth Avenue
San Rafael
94901
Kristina
Estudillo
Principal Planner
[email protected]
4154585048
Mailing Address
Annual Progress Report January 2020
Optional: This runs a macro which checks to ensure all required fields are filled out. The macro will create two files saved in the same directory this APR file is saved in. One file will be a copy of the APR with highlighted cells which require information. The other file will be list of the problematic cells, along with a description of the nature of the error.

Optional: Save before running. This copies data on Table A2, and creates another workbook with the table split across 4 tabs, each of which can fit onto a single page for easier printing.

Running this macro will remove the comments on the column headers, which contain the instructions. Do not save the APR file after running in order to preserve comments once it is Optional: This macro identifies dates entered that occurred outside of the reporting year.

RHNA credit is only given for building permits issued during the reporting year.

Link to the online system: https://hcd.my.site.com/hcdconnect Toggles formatting that turns cells green/yellow/red based on data validation rules.

Submittal Instructions
Please save your file as Jurisdictionname2025 (no spaces). Example: the City of San Luis Obispo would save their file as SanLuisObispo2025 Housing Element Annual Progress Reports (APRs) forms and tables must be submitted to HCD and the Governor's Office of Planning and Research (OPR) on or before April 1 of each year for the prior calendar year; submit separate reports directly to both HCD and OPR pursuant to Government Code section 65400. There are two options for submitting APRs:

1. Online Annual Progress Reporting System - Please see the link to the online system to the left. This allows you to upload the completed APR form into directly into HCD’s database limiting the risk of errors. If you would like to use the online system, email [email protected] and HCD will send you the login information for your jurisdiction. Please note: Using the online system only provides the information to HCD. The APR must still be submitted to OPR. Their email address is [email protected].

2. Email - If you prefer to submit via email, you can complete the excel Annual Progress Report forms and submit to HCD at [email protected] and to OPR at [email protected]. Please send the Excel workbook, not a scanned or PDF copy of the tables.

Jurisdiction San Rafael
Reporting Year 2025
Housing Element Planning Period 6th Cycle
Current Year
Deed
Restricted 0
Non-Deed
Restricted 0
Deed
Restricted 0
Non-Deed
Restricted 0
Deed
Restricted 0
Non-Deed
Restricted 9
Deed
Restricted 0
Non-Deed
Restricted 8
Deed
Restricted 0
Non-Deed
Restricted 8
8 33
Units by Structure Type Entitled Permitted Completed
Single-family Attached 0 0 0
Single-family Detached 1 1 2
2 to 4 units per structure 4 4 3
5+ units per structure 543 0 144
Accessory Dwelling Unit 28 28 30
Mobile/Manufactured Home 0 0 0
Total 576 33 179
Infill Housing Developments and Infill Units Permitted # of Projects Units 29 33
0 0
37 806
351
0 0
0 Income Rental Ownership Total
Acutely Low 0 0 0
Extremely Low 0 0 0
Very Low 0 0 0
Low 0 0 0
Moderate 0 0 0
Above Moderate 0 0 0
Total 0 0 0
Streamlining Provisions Used - Permitted Units # of Projects Units SB 9 (2021) - Duplex in SF Zone 0 0
SB 9 (2021) - Residential Lot Split 0 0
AB 2011 (2022) 0 0
SB 6 (2022) 0 0
SMAP 0 0
Ministerial and Discretionary Applications # of Units
Ministerial 32 35
Discretionary 5 771
Density Bonus Applications and Units Permitted
Number of Applications Submitted Requesting a Density Bonus 3 Number of Units in Applications Submitted Requesting a Density Bonus 519 Number of Projects Permitted with a Density Bonus 0
Number of Units in Projects Permitted with a Density Bonus 0 Housing Element Programs Implemented and Sites Rezoned Count 46 0
Cells in grey contain auto-calculation formulas
Data is auto-populated based on data entered in Tables A, A2, C, and D Total Housing Applications Submitted:

Number of Proposed Units in All Applications Received:

Total Housing Units Approved:

Total Housing Units Disapproved:

Total Units
Housing Applications Summary
Use of Streamlined Ministerial Approval Process or SMAP (formerly SB 35 / 423) - Applications Number of SMAP Applications
Above Moderate
Indicated as Infill
Not Indicated as Infill
Building Permits Issued by Affordability Summary
Income Level
Programs Implemented
Sites Rezoned to Accommodate the RHNA
(Jan. 1 - Dec. 31)
01/31/2023 - 01/31/2031
Units Constructed - SMAP (formerly SB 35 / 423) - Permits Number of SMAP Applications Approved
Very Low
Low
Moderate
Acutely Low
Extremely Low
Jurisdiction San Rafael ANNUAL ELEMENT PROGRESS REPORT Note: "+" indicates an optional field Reporting Year 2025
(Jan. 1 - Dec.
31) Housing Element Implementation Planning
Period 6th Cycle 01/31/2023 - 01/31/2031
Date Application
Submitted
Total
Approved
Units by
Project
Total
Disapproved
Units by
Project
Streamlining Historic Sites Application
Status Project Type Notes
2 3 4 6 7 8 9 10 12 13 14
Prior APN+ Current APN Street Address Project Name+
Local
Jurisdiction
Tracking ID
Unit Category
(SFA,SFD,2 to
4,5+,ADU,MH)
Tenure
R=Renter
O=Owner
Date Application
Submitted
(see instructions)
Acutely LowIncome Deed
Restricted
Acutely LowIncome Non
Deed
Restricted
Extremely
Low-Income
Deed
Restricted
Extremely
Low-Income
Non Deed
Restricted
Very LowIncome
Deed
Restricted
Very LowIncome
Non Deed
Restricted
LowIncome
Deed
Restricted
Low-Income
Non Deed
Restricted
ModerateIncome Deed
Restricted
ModerateIncome
Non Deed
Restricted
Above
ModerateIncome
Total

PROPOSED
Units by
Project
Total

APPROVED
Units by
project
Total

DISAPPROVE
D Units by
Project
Please select
state
streamlining
provision/s the
application was
submitted
pursuant to.

Is this project
located on a
site with an
associated
historical
designation as
outlined in
Government
Code Section
65400(a)(2)(N)
and reported on
Table L?
Did the
housing
development
application
seek
incentives or
concessions
pursuant to
Government
Code section
65915?
Were
incentives or
concessions
requested
pursuant to
Government
Code section
65915
approved?
Please
indicate the
status of the
application.

Is the project
considered a
ministerial
project or
discretionary
project?
Notes+
Summary Row: Start Data Entry Below 0 0 0 0 34 12 44 8 15 8 685 806 351 0 011-263-21 1030 3rd St PLAN25-013 5+ R 2/6/2025 19 112 131 131 NONE No Yes No Approved Discretionary 155-200-12 4040 Civic
Center Dr PLAN25-037 5+ R
3/26/2025
24 214 238 NONE No No N/A Pending Discretionary
Approved January 2026
016-070-14 25 Loch
Lomond Dr PLAN25-047 5+ R
4/17/2025
1 13 14 14 NONE No No No Approved Discretionary
0 014-132-18 700 Irwin Street PLAN25-046 5+ R
4/10/2025
15 15 170 200 NONE No Yes Yes Pending Discretionary
Approved January 2026
011-300-26 1248 Fifth Ave PLAN24-191 5+ R 5/16/2025 19 169 188 188 NONE No Yes Yes Approved Discretionary 175-145-24 1028 Lea Dr B2505-207 ADU R 5/31/2025 1 1 NONE No No N/A Pending Ministerial 011-141-37 1373 Lincoln
Ave B2501-061 ADU R
1/14/2025
1 1 1 NONE No No N/A Approved Ministerial
Issued
012-081-20 193 Hillside Ave B2502-018 ADU R
2/5/2025
1 1 NONE No No N/A Pending Ministerial
010-191-09 2451 5th Ave B2507-118 ADU R 7/21/2025 1 1 1 NONE No No N/A Approved Ministerial Issued 014-024-07 277 Union St B2504-028 ADU R 4/4/2025 1 1 1 NONE No No N/A Approved Ministerial Issued 011-033-26 30 Fair Drive B2502-001 ADU R 2/2/2025 1 1 1 NONE No No N/A Pending Ministerial Finaled 010-163-02 33 Treehaven
Drive B2503-018 ADU R
3/3/2025
1 1 1 NONE No No N/A Approved Ministerial
Issued
013-151-17 38 Bret Ave B2501-023 ADU R 1/8/2025 1 1 1 NONE No No N/A Approved Ministerial Finaled 015-282-49 64 Dominican
Drive B2507-139 ADU R
7/23/2025
1 1 1 NONE No No N/A Approved Ministerial
Issued
010-291-09 1903 5th Ave B2503-115 ADU R 3/14/2025 1 1 NONE No No N/A Pending Ministerial 015-011-01 308 Glen Park
Ave B2507-030 ADU R
7/7/2025
1 1 1 NONE No No N/A Approved Ministerial
Issued
178-184-08 319 Holly Drive B2507-176 ADU R
7/29/2025
1 1 NONE No No N/A Pending Ministerial
165-192-23 1335 Las
Raposas Road B2505-208
ADU R
5/31/2025
1 1 1 NONE No No N/A Approved Ministerial
Finaled
010-252-40 237 Santa
Margarita Dr B2502-037 ADU R
2/7/2025
1 1 1 NONE No No N/A Approved Ministerial
Finaled
010-081-18 131 Valley View B2506-059 ADU R
6/10/2025
1 1 1 NONE No No N/A Approved Ministerial
Issued
011-320-04 1623 5th Ave B2505-029 2 to 4 R 5/5/2025 4 4 4 NONE No No N/A Approved Ministerial Finaled 012-291-15 23 Meyer Road B2304-055 SFD O
6/10/2025
1 1 NONE No No N/A Pending Ministerial
015-033-45 165 Glen Park
Avenue B2502-039 ADU R
2/8/2025
1 1 NONE No No N/A Pending Ministerial
012-063-09 406 1st Street B2502-126 ADU R 2/25/2025 1 1 NONE No No N/A Pending Ministerial 011-242-03 1565 4th Street B2502-129 ADU R
2/25/2025
1 1 NONE No No N/A Pending Ministerial
011-173-25 202 Laurel
Place B2502-152 ADU R
2/28/2025
1 1 NONE No No N/A Pending Ministerial
0 184-172-10 282 Riviera Dr B2504-140 ADU R 4/22/2025 1 1 1 NONE No No N/A Approved Ministerial Issued 179-092-10 5 Canada Court B2506-169 ADU R
6/25/2025
1 1 NONE No No N/A Pending Ministerial
012-075-12 16 1st Street B2507-087 ADU R 7/15/2025 1 1 NONE No No N/A Pending Ministerial 0 012-223-01 259 C Street B2507-180 ADU R 7/29/2025 1 1 NONE No No N/A Pending Ministerial 178-113-11 549 Wisteria
Way B2508-147 ADU R
8/20/2025
1 1 NONE No No N/A Pending Ministerial
010-121-05 26 Wildwood
Way B2509-015 ADU R
9/3/2025
1 1 NONE No No N/A Pending Ministerial
012-201-35 169 Greenwood
Ave B2509-076
ADU R
9/11/2025
1 1 1 NONE No No N/A Approved Ministerial
Issued
178-093-16 731 del Ganado B2509-157 ADU R
9/23/2025
1 1 1 NONE No No N/A Approved Ministerial
Issued
015-172-05 155 Dominican
Drive B2511-059
ADU R
11/13/2025
1 1 NONE No No N/A Pending Ministerial
010-062-06 229 Alpine St B2511-083 ADU R 11/17/2025 1 1 NONE No No N/A Pending Ministerial 178-111-13 561 Woodbine
Drive B2512-122 ADU R
12/31/2025
1 1 NONE No No N/A Pending Ministerial
Table A
Cells in grey contain auto-calculation formulas
1 5
Project Identifier Unit Types Density Bonus Law
Applications
11 Housing Development Applications Submitted
Proposed Units - Affordability by Household Incomes
Jurisdiction San Rafael ANNUAL ELEMENT PROGRESS REPORT
Reporting
Year 2025
(Jan. 1 - Dec.
31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning
Period 6th Cycle 01/31/2023 01/31/2031
Table A2
Streamlining Historic Sites Infill
Housing without
Financial Assistance or
Deed Restrictions
Term of
Affordability or
Deed Restriction
Notes
2 3 5 6 8 9 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Prior APN+ Current APN Street
Address Project Name+
Local
Jurisdiction
Tracking ID
Unit
Category
(SFA,SFD,2
to
4,5+,ADU,MH
)
Tenure
R=Renter
O=Owner
Acutely LowIncome
Deed
Restricted
Acutely LowIncome Non
Deed
Restricted
Extremely
Low- Income
Deed
Restricted
Extremely
Low- Income
Non Deed
Restricted
Very LowIncome
Deed
Restricted
Very LowIncome
Non Deed
Restricted
LowIncome
Deed
Restricted
LowIncome
Non Deed
Restricted
ModerateIncome
Deed
Restricted
ModerateIncome Non
Deed
Restricted
Above
ModerateIncome
Entitlement
Date
Approved
# of Units
issued
Entitlements
Acutely
LowIncome
Deed
Restricted
Acutely
LowIncome
Non Deed
Restricted
Extremely
LowIncome
Deed
Restricted
Extremely
LowIncome
Non Deed
Restricted
Very LowIncome
Deed
Restricted
Very LowIncome
Non Deed
Restricted
LowIncome
Deed
Restricted
LowIncome
Non Deed
Restricted
ModerateIncome
Deed
Restricted
ModerateIncome Non
Deed
Restricted
Above
ModerateIncome
Building
Permits Date
Issued
# of Units Issued
Building Permits
Acutely
LowIncome
Deed
Restricted
Acutely
LowIncome Non
Deed
Restricted
Extremely
LowIncome
Deed
Restricted
Extremely
LowIncome Non
Deed
Restricted
Very LowIncome
Deed
Restricted
Very LowIncome
Non Deed
Restricted
LowIncome
Deed
Restricted
LowIncome
Non Deed
Restricted
ModerateIncome
Deed
Restricted
ModerateIncome Non
Deed
Restricted
Above
ModerateIncome
Certificates of
Occupancy or
other forms of
readiness
(see instructions)
Date Issued
# of Units
issued
Certificates
of
Occupancy
or other
forms of
readiness
Please select
the state
streamlining
provision the
project was

APPROVED
pursuant to.
(may select
multiple)
Is this project
located on a site
with an
associated
historical
designation as
outlined in
Government
Code Section
65400(a)(2)(N)
and reported on
Table L?
Infill Units?
Y/N+
Assistance
Programs for Each
Development
(may select
multiple - see
instructions)
Deed Restriction
Type
(may select
multiple - see
instructions)
For units affordable
without financial
assistance or deed
restrictions, explain how
the locality determined the
units were affordable
(see instructions)
Term of Affordability
or Deed Restriction
(years) (if affordable
in perpetuity enter
1000)+
Number of
Demolished/Destro
yed Units
Demolished
or Destroyed
Units
Demolished/
Destroyed
Units
Owner or
Renter
Total Density Bonus
Applied to the Project
(Percentage Increase in
Total Allowable Units or
Total Maximum Allowable
Residential Gross Floor
Area)
Number of Other
Incentives,
Concessions,
Waivers, or Other
Modifications Given
to the Project
(Excluding Parking
Waivers or Parking
Reductions)
List the
incentives,
concessions,
waivers, and
modifications
(Excluding
Parking Waivers
or Parking
Modifications)
Did the project
receive a reduction
or waiver of parking
standards? (Y/N)
Notes+
Summary Row : Start Data Entry Below 0 0 0 0 19 9 30 8 0 8 502 576 0 0 0 0 0 9 0 8 0 8 8 33 0 0 40 0 1 5 0 12 0 10 111 179 0 175-145-24 1028 Lea Drive B2505-207 ADU R 1 10/21/2025 1 1 10/21/2025 1 0 NONE No Y ABAG ADU Affordability Survey 30/30/30/10 0
011-226-10 1118 Lincoln Ave B2412-094 ADU R 2 7/2/2025 2 2 7/2/2025 2 0 NONE No Y ABAG ADU Affordability Survey 0 011-141-37 1373 Lincoln Ave B2501-061 ADU R 1 4/1/2025 1 1 4/1/2025 1 0 NONE No Y ABAG ADU Affordability Survey 0 011-191-08 1712 5th Avenue B2411-015 ADU R 1 5/19/2025 1 1 5/19/2025 1 0 NONE No Y ABAG ADU Affordability Survey 0 179-092-22 19 Corrillo Drive B2410-051 ADU R 1 9/17/2025 1 1 9/17/2025 1 0 NONE No Y ABAG ADU Affordability Survey 0 012-081-20 193 Hillside Ave B2502-018 ADU R 1 5/2/2025 1 1 5/2/2025 1 0 NONE No Y ABAG ADU Affordability Survey 0 010-191-09 2451 5th ave B2507-118 ADU R 1 10/6/2025 1 1 10/6/2025 1 0 NONE No Y ABAG ADU Affordability Survey 0 014-024-07 277 Union St B2504-028 ADU R 1 9/3/2025 1 1 9/3/2025 1 0 NONE No Y ABAG ADU Affordability Survey 0 011-033-26 30 Fair Drive B2502-001 ADU R 1 8/19/2025 1 1 8/19/2025 1 1 12/1/2025 1 NONE No Y ABAG ADU Affordability Survey 0 010-163-02 33 Treehaven Dr B2503-018 ADU R 1 6/18/2025 1 1 6/18/2025 1 0 NONE No Y ABAG ADU Affordability Survey 0 011-031-23 36 Chula Vista Dr B2409-065 ADU R 1 3/20/2025 1 1 3/20/2025 1 0 NONE No Y ABAG ADU Affordability Survey 0 013-133-04 37 Perry Walk B2412-076 ADU R 1 3/12/2025 1 1 3/12/2025 1 0 NONE No Y ABAG ADU Affordability Survey 0 013-151-17 38 Bret Ave B2501-023 ADU R 1 8/5/2025 1 1 8/5/2025 1 0 NONE No Y ABAG ADU Affordability Survey 0 016-191-19 62 Dunfries Terr B2411-018 ADU R 1 2/3/2025 1 1 2/3/2025 1 0 NONE No Y ABAG ADU Affordability Survey 0 015-282-49 64 Dominican Dr B2507-139 ADU R 1 10/9/2025 1 1 10/9/2025 1 0 NONE No Y ABAG ADU Affordability Survey 0 185-171-01 151 Rollingwood
Drive B2405-046 ADU R 1 5/28/2025 1 1 5/28/2025 1 0 NONE No Y ABAG ADU Affordability Survey 0 175-021-09 175 Nova Albion
Way B2107-115 ADU R 1 4/23/2025 1 1 4/23/2025 1 0 NONE No Y ABAG ADU Affordability Survey 0 010-291-09 1903 5th Ave B2503-115 ADU R 1 4/30/2025 1 1 4/30/2025 1 1 10/13/2025 1 NONE No Y ABAG ADU Affordability Survey 0 012-016-35 207 Terrace Ave B2403-166 ADU R 1 10/16/2025 1 1 10/16/2025 1 1 12/15/2025 1 NONE No Y ABAG ADU Affordability Survey 0 015-011-01 308 Glen Park
Ave B2507-030 ADU R 1 9/23/2025 1 1 9/23/2025 1 0 NONE No Y ABAG ADU Affordability Survey 0 178-184-08 319 Holly Drive B2507-176 ADU R 1 9/23/2025 1 1 9/23/2025 1 0 NONE No Y ABAG ADU Affordability Survey 0 165-063-13 913 Patricia Way B2406-183 ADU R 1 5/20/2025 1 1 5/20/2025 1 0 NONE No Y ABAG ADU Affordability Survey 0 165-192-23 1335 Las
Raposas Road B2505-208 ADU R 1 6/26/2025 1 1 6/26/2025 1 1 11/25/2025 1 NONE No Y ABAG ADU Affordability Survey 0 010-252-40 237 Santa
Margarita B2502-037 ADU R 1 3/13/2025 1 1 3/13/2025 1 1 8/7/2025 1 NONE No Y ABAG ADU Affordability Survey 0 010-311-01 67 Maywood Way B2409-047 ADU R 1 8/13/2025 1 1 8/13/2025 1 1 12/1/2025 1 NONE No Y ABAG ADU Affordability Survey 0 010-081-18 131 Valley View B2506-059 ADU R 1 9/19/2025 1 1 9/19/2025 1 0 NONE No Y ABAG ADU Affordability Survey 0 011-320-04 1623 5th Avenue B2505-029 2 to 4 R 4 7/14/2025 4 4 7/14/2025 4 0 NONE No Y 0 012-291-15 23 Meyer Road B2304-055 SFD O 1 3/28/2025 1 1 3/28/2025 1 0 NONE No Y 0 011-263-21 1030 3rd Street PLAN25-013 5+ R 11 120 11/18/2025 131
0 0 NONE No Y DB, INC 1000 0 20.0%
8 Development
Standards
Modification
Yes
Bicycle parking
011-300-26 1248 5th Avenue PLAN24-191 5+ R 19 169 11/18/2025 188
0 0 NONE No Y DB, INC 1000 50.0%
9 Development
Standards
Modification
Yes
Bicycle parking
016-070-14 25 Loch Lomond
Drive PLAN25-047 5+ O 1 13 12/9/2025
14 0 0 NONE No Y DB, INC 1000 0 20.0%
1 Development
Standards
Modification
No
Concession to get out
of commercial
component of PD
184-172-10 282 Riviera Drive B2504-140 ADU R 1 10/2/2025 1 1 10/2/2025 1 0 NONE No Y ABAG ADU Affordability Survey 0 014-123-27 930 Irwin Street B2503-175 5+ R 18 192 5/13/2025 210
0 0 NONE No Y DB, INC 1000 0 20.0%
6 Development
Standards
Modification
No
0 0 0
015-201-23 1460 Grand Ave B2406-168 ADU R 0 0 1 2/20/2025 1 NONE No Y ABAG ADU Affordability Survey 0 010-065-11 174 Solano St B2408-112 ADU R 0 0 1 6/26/2025 1 NONE No Y ABAG ADU Affordability Survey 0 012-065-11 605A E St B1711-099 ADU R 0 0 1 10/7/2025 1 NONE No Y ABAG ADU Affordability Survey 0 015-081-01 216A Mountain
View Ave B2206-085 ADU R 0 0 1 2/20/2025 1 NONE No Y ABAG ADU Affordability Survey 0 010-251-13 155A Tamal
Vista Drive B20009-093 ADU R 0 0 1 11/6/2025 1 NONE No Y ABAG ADU Affordability Survey 0 184-172-25 324A Riviera B2110-005 ADU R 0 0 1 2/12/2025 1 NONE No Y ABAG ADU Affordability Survey 0 011-172-25 1134 Mission Ave B2203-065 ADU R 0 0 1 9/18/2025 1 NONE No Y ABAG ADU Affordability Survey 0 012-222-05 111 San Rafael
Ave B2203-203 ADU R 0 0 1 1/7/2025 1 NONE No Y ABAG ADU Affordability Survey 0 016-175-01 38A Lochinvar B2208-035 ADU R 0 0 1 2/20/2025 1 NONE No Y ABAG ADU Affordability Survey 0 014-012-14 1233 Irwin Street
A B2208-153 ADU R 0 0 1 6/25/2025 1 NONE No Y ABAG ADU Affordability Survey 0 013-132-01 116 Southern
Heights Blvd B2210-048 ADU R 0 0 1 4/24/2025 1 NONE No Y ABAG ADU Affordability Survey 0 014-012-14 1233 Irwin Street
B B2302-010 ADU R 0 0 1 6/25/2025 1 NONE No Y ABAG ADU Affordability Survey 0 012-193-07 18A Martens Blvd B2305-109 ADU R 0 0 1 5/7/2025 1 NONE No Y ABAG ADU Affordability Survey 0 179-031-19 208A Los
Ranchitos Road B2305-115 ADU R 0 0 1 4/14/2025 1 NONE No Y ABAG ADU Affordability Survey 0 175-171-20 640 Tarragon Dr B2310-084 ADU R 0 0 1 8/27/2025 1 NONE No Y ABAG ADU Affordability Survey 0 011-154-11 4 Culloden road B2402-076 ADU R 0 0 1 6/23/2025 1 NONE No Y ABAG ADU Affordability Survey 0 185-143-10 9 Robinhood B2402-123 ADU R 0 0 1 5/28/2025 1 NONE No Y ABAG ADU Affordability Survey 0 012-231-01 240 C Street B2404-053 ADU R 0 0 1 5/28/2025 1 NONE No Y ABAG ADU Affordability Survey 0 178-142-14 711 Bamboo
Terrace B2404-172 ADU R 0 0 1 6/23/2025 1 NONE No Y ABAG ADU Affordability Survey 0 012-211-45 121 Clorinda Ave B2406-042 ADU R 0 0 1 6/25/2025 1 NONE No Y ABAG ADU Affordability Survey 0 178-028-13 710 Penny Royal
Lane B2407-041 ADU R 0 0 1 5/1/2025 1 NONE No Y ABAG ADU Affordability Survey 0 014-111-13 10 Jewell St B2209-107 ADU R 0 0 1 9/29/2025 1 NONE No Y ABAG ADU Affordability Survey 0 010-071-13 419 Forbes Ave B2409-190 ADU R 0 0 1 9/16/2025 1 NONE No Y ABAG ADU Affordability Survey 0 016-341-04 36 Bayharbor
Way B2107-195 SFD O 0 0 1 6/9/2025 1 NONE No Y 0
184-030-01 2000 Point San
Pedro Road B2105-023 SFD O 0 0 1 3/3/2025 1 NONE No Y 0 013-134-24 142 Bungalow
Ave Unit 2 B2404-209 ADU R 0 0 1 6/25/2025 1 NONE No Y ABAG ADU Affordability Survey 0 011-184-09 800 Mission Ave Aegis Living San
Rafael B2203-177 5+ R 0 0 103 8/26/2025 103 NONE No Y
011-263-07 925 4th Street B2207-083 2 to 4 R 0 0 3 12/3/2025 3 NONE No Y 0 008-082-52 3301 Kerner Blvd Casa Canal B2206-145 5+ R 0 0 40 1 4/10/2025 41 NONE No Y HKEY, LHTF, NPLH, Other 55 0 PLHA, CA Housing Accelerator
0 0 0
0 0 0
0 0 0
Note: "+" indicates an optional field
Housing with Financial Assistance
and/or Deed Restrictions Project Identifier Demolished/Destroyed Units Annual Building Activity Report Summary - New Construction, Entitled, Permits and Completed Units Density Bonus
1 Unit Types Affordability by Household Incomes - Completed Entitlement Affordability by Household Incomes - Building Permits Affordability by Household Incomes - Certificates of Occupancy 4 7 10
Jurisdiction San Rafael ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2025 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 6th Cycle 01/31/2023 - 01/31/2031
1 Projection
Period 3 4
RHNA Allocation
by Income Level
Projection
Period -
06/30/2022-
01/30/2023
2023 2024 2025 2026 2027 2028 2029 2030 2031
Total Units to
Date (all
years)
Total Remaining
RHNA by
Income Level
Deed Restricted - - - - - - - - - -
Non-Deed Restricted - - - - - - - - - -
Deed Restricted - 40 - - - - - - - -
Non-Deed Restricted - - - - - - - - - -
Deed Restricted - - - - - - - - - -
Non-Deed Restricted - - - 9 - - - - - -
Deed Restricted 1 - - - - - - - - -
Non-Deed Restricted 14 13 12 8 - - - - - -
Deed Restricted - - - - - - - - - -
Non-Deed Restricted - - - 8 - - - - - -
Above Moderate 1,350 14 56 26 8 - - - - - - 104 1,246
3,220
29 109 38 33 - - - - - - 209 3,011
Please note: The APR form can only display data for one planning period. To view progress for a different planning period, you may login to HCD's online APR system, or contact HCD staff at [email protected].

Acutely Low - -
*For years prior to 2025, data on deed-restricted vs. non-deed restricted Extremely Low-Income units is approximated from whether the projects reported any deed-restricted Very Low-Income Units. If you wish to edit this historical data for accuracy or have any questions about the data, you may login to HCD's online APR system, or contact HCD staff at [email protected].

Total Units
*For jurisdictions that received RHNA determinations for the current cycle prior to the passage of AB 3093 (September 19, 2024):
- You were not allocated Acutely Low-Income and Extremely Low-Income RHNA targets, therefore the allocations in Field 1 are listed as "0" - If you wish to set your own targets in these income categories for informational purposes, contact HCD staff at [email protected]. - All Acutely Low-Income and Extremely Low-Income units reported during the cycle are counted towards Very-Low Income RHNA progress 513
Total RHNA
-
444 Low
*For years prior to 2025, Acutely Low-Income units are reported within the Extremely Low-Income category Please Note: Table B does not currently contain data from Table F or Table F2 for prior years. You may login to the APR system to see Table B that contains this data.

Extremely Low -
8 Moderate
857
492
521
48 49
Income Level
Very Low
40 -
This table is auto-populated once you enter your jurisdiction name and current year data. Past year information comes from previous APRs.

Please contact HCD if your data is different than the material supplied here 2 Table B
Regional Housing Needs Allocation Progress
Permitted Units Issued by Affordability
808
Jurisdiction San Rafael ANNUAL ELEMENT PROGRESS REPORT
Reporting Year 2025 (Jan. 1 - Dec. 31) Housing Element Implementation Planning Period 6th Cycle 01/31/2023 - 01/31/2031
Date of
Rezone Rezone Type
2 4 5 6 7 9 10 11
APN Street Address Project Name+
Local
Jurisdiction
Tracking ID+
Date of
Rezone
Very LowIncome Low-Income ModerateIncome
Above
ModerateIncome
Rezone Type Parcel Size
(Acres)
General Plan
Designation Zoning
Minimum
Density
Allowed
Maximum
Density
Allowed
Realistic
Capacity Vacant/Nonvacant Description of Existing Uses
Note: "+" indicates an optional field
Cells in grey contain auto-calculation formulas
Summary Row: Start Data Entry Below
3 8
Project Identifier RHNA Shortfall by Household Income Category Sites Description 1 Sites Identified or Rezoned to Accommodate Shortfall Housing Need and No Net-Loss Law Table C
Jurisdiction San Rafael
Reporting Year 2025 (Jan. 1 - Dec. 31)
1 2 3 4 5 6 7 8 9
Name of Program Objective
Projected Completion
Date in Housing
Element
Applicable Cycle Status of Program
Implementation
Program
Implementation
Details
Quantified Outcomes:

Category
Quantified Outcomes:

Count Supporting Documents
Housing and
Homelessness Division
Create a Housing and Homelessness
Division within the Community
Development Department. Hire additional
staff position to support the work.

Develop mid- to long-range metrics for
team success, including a plan for
reduction in number of unhoused residents
by 50% by 2031, as reported by the annual
point-in-time count.
12/31/2024 6th Cycle Completed
2023: Division created in
Community Development
Dept; Analyst hired. Late
2024/2025: 2 of 3 positions
transferred to new
Community Services
Division in City Manager's
Office to address
homelessness; analyst
position upgraded to Senior
Management Analyst.

Established performance
metrics using 2024 Point-inTime count as a baseline
(264 unsheltered; 62
sheltered). Results from Jan
2026 PIT count will be used
to measure trend progress
towards decreasing
unsheltered homelessness
by 50% by 2031. City
continues tracking shelter
utilization, exits to
permanent housing, and
service engagement to
monitor progress toward the
2031 goal.

Persons 1
2025 job posting for homelessness-focused
Senior Management Analyst available upon
request.
2024 PIT Count Report:
https://hhs.marincounty.gov/divisions/homele
ssness-and-coordinated-care/read-surveysand-reports/2024-point-time-count January 2026 PIT Count (pending release)

ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
Housing Programs Progress Report
Describe progress of all programs including local efforts to remove governmental constraints to the maintenance, improvement, and development of housing as identified in the housing element.

Table D
Program Implementation Status pursuant to GC Section 65583 Housing and
Homelessness Division
Meet and consult at least quarterly with the
Mental Health Liaison and other key
personnel in the San Rafael Police
Department to better understand barriers to
housing and develop specific policy and
program solutions to address them.
12/31/2031 6th Cycle Continuous
Community Services
Division and Mental Health
Liaison meet weekly. Since
Sept 2025, staff have co-led
the Housing JusticeInvolved Collaborative,
which meets monthly to
coordinate focused case
management for individuals
with significant criminal
justice system involvement.

Ongoing coordination has
informed development of
program solutions, including
Interim Shelter Program at
350 Merrydale Rd,
anticipated to begin
operations in Fall 2026.

Meetings 12
Meeting agendas/minutes;
Housing Justice-Involved Collaborative
documentation;
350 Merrydale Interim Shelter staff reports
Extremely Low-Income
Housing Resources
Expand housing resources and supportive
services for extremely low income
households. Create housing for an
additional 428 extremely low income
households (RHNA target).

Research best practices and develop a
strategy to create interim housing with a
strong service component to assist
individuals to take steps towards stable
housing. Identify site for interim housing
pilot project and install interim housing
units.

Amend Title 14 of the San Rafael Municipal
Code to include a definition of Single Room
Occupancy (SRO) hotels separate from
"boarding houses." Identify zones where
SROs are permitted and/or conditionally
permitted, including performance standards
to expedite processing and allow for byright approval in at least one zone. 12/31/2031 6th Cycle In Progress
Added 40 ELI housing units
with opening of Eden
Housing's Casa Canal PSH
at 3301 Kerner Blvd. City
researched housing-focused
interim housing best
practices, emphasizing lowbarrier access, dignity and
safety, coordinated entry
alignment, and rapid
connection to permanent
housing with supportive
services. Strategy
development includes
defining interim housing
model, service components,
and performance measures
to track exits to permanent
housing and reductions in
unsheltered homelessness.

In Nov 2025, City acquired
350 Merrydale Rd property.

With the acquisition
finalized, the City is moving
forward with planning,
community engagement,
and site preparation. Staff is
drafting amendments to Title
14 for consideration in
Summer 2026.

Units 40
https://edenhousing.org/eden-updates/mediaalert/eden-housing-celebrates-grand-openingof-casa-canal-in-san-rafael/ Best-practice memos; program
model/operations framework; Council staff
reports; partner/HMIS coordination
documentation
https://www.cityofsanrafael.org/city-of-sanrafael-officially-acquires-350-merrydale-roadproperty/ Funding and Resources to
Prevent and Reduce
Homelessness
Document learnings from the Downtown
Service Support Area for unhoused
residents to inform future funding
proposals, and long and short-term
strategies for temporary housing.

Seek at least one million dollars in funding
through grants or other sources for
homelessness prevention, including case
management and housing. 12/31/2031 6th Cycle
Completed
In 2024, City and County
received $6 million in
Encampment Resolution
Funding to improve living
conditions for individuals
residing in Mahon Creek
Area encampment through
interim shelter, housingbased case management,
sanitation, and supportive
services. A $1 million grant
from state and local funds
facilitated development of
the Sanctioned Camping
Area (SCA) along Mahon
Creek Path, informed by
operational insights from the
Downtown Service Support
Area (closed late 2023) on
service coordination, site
management, and pathways
to housing. The SCA
opened in Oct 2024 and
currently serves 50
participants through June
2027. An additional 15
individuals receive housingbased case management,
outreach, and other services
to help secure permanent
housing. Outcomes from the
SCA inform development of
the Interim Shelter Program
Persons 65
ERF Round 3 Grant Agreement; SCA
program documentation; Council staff reports;
350 Merrydale Interim Shelter planning
documents
https://www.hcd.ca.gov/funding/erf
Emergency Shelter
Capacity
On an ongoing basis, monitor temporary
and permanent shelter capacity in relation
to biannual point-in-time count to ensure
sufficient shelter capacity to meet the
needs of San Rafael's population. Seek
funding to continue to sponsor or assist in
the development of emergency shelter
facilities, including supporting such facilities
through grants or loans to service
providers.

Amend Sec. 14.18.040 of the Municipal
Code to eliminate parking requirements
based on the number of shelter beds.

Amend Sec. 14.16.115 of the Municipal
Code to allow emergency shelters "by right"
in at least one other area outside the 70-
acre area shown on Map 14.16.115 in the
Municipal Code, in an area where other
residential uses are allowed "by right." 12/31/2031 6th Cycle In Progress
The 2024 PIT Count for San
Rafael showed 264
unsheltered individuals in
the city. Staff have been
collaborating with the County
and consultants to identify
opportunities and funding to
increase shelter capacity. In
2025, City and Marin County
staff acquired a location for
a housing-focused, interim
shelter site to be developed
using partial ERF-3 grant
funding.

Staff is drafting amendments
to Title 14 for consideration
in Summer 2026.

Other None
Public Information and
Engagement
Expand awareness of housing laws,
programs, and resources provided by the
City and by other agencies and
organizations through a comprehensive,
multi-lingual community outreach and
engagement initiative. 12/31/2023 6th Cycle
Continuous
2025: The Housing Division
attended various events to
provide information to
residents and answer
questions. The Housing
Division concluded a series
of seven community
capacity-building workshops
in Spanish, covering a
variety of topics including:
what is affordable housing?
types of below-market-rate
housing in Marin, who
qualifies and how to apply;
rights and responsibilities of
landlords and tenants; fair
housing laws/protection
against housing
discrimination; housing
habitability and inspections;
eviction protections; tenant
relocation assistance; and
landlord/tenant mediation
services.

Meetings 10 https://www.cityofsanrafael.org/talleres-devivienda-hispanohablantes/ Fair Housing Program
Administration
As part of the Cooperative Agreement with
the County on CDBG funding, direct a
portion of the City's allocation to a local fair
housing assistance program.
12/31/2031 6th Cycle Continuous
Fair Housing Advocates of
Northern California awarded
$50,000 in CDBG in 2025
for fair housing counseling
and education.

Other
https://storage.googleapis.com/proudcity/sanr
afaelca/2025/04/6.a-CommunityDevelopment-Block-Grant-CDBG.pdf https://www.fairhousingnorcal.org/
Affirmative Marketing of
Housing Opportunities
Affirmatively market local affordable
housing opportunities to include groups
that have historically been disadvantaged
in the local housing market.
12/31/2031 6th Cycle Continuous
The City requires affordable
housing developers
receiving funding from the
Affordable Housing Trust
Fund to provide an
affirmative marketing plan
for review.

Other None
Latinx Community
Capacity Building and
Engagement
Undertake a capacity-building and
educational program designed to increase
understanding of the housing system by
the City's Latinx community.
12/31/2024 6th Cycle Continuous
2025: Housing Division
concluded a series of seven
community capacity-building
workshops in Spanish,
covering a variety of topics
including: what is affordable
housing? types of belowmarket-rate housing in
Marin, who qualifies and
how to apply; rights and
responsibilities of landlords
and tenants; fair housing
laws/protection against
housing discrimination;
housing habitability and
inspections; eviction
protections; tenant
relocation assistance; and
landlord/tenant mediation
services.

Meetings7 https://www.cityofsanrafael.org/talleres-devivienda-hispanohablantes/ Interjurisdictional Housing
Activities
Collaborate with Marin County, cities and
towns to address regional planning and
housing issues. Remain open to alignment
on programs to increase housing supply
and further fair housing.
12/31/2029 6th Cycle Continuous
• City staff attend monthly
meetings of the countywide
interjurisdictional Housing
Working Group.
• San Rafael and other
Marin jurisdictions with
Transit Oriented
Communities received an
MTC grant through the
County to explore a
community land trust as part
of achieving TOC policy
compliance.
• Based on a cooperative
agreement with the County
of Marin, the City
participates in a single joint
countywide program for
CDBG and HOME
allocations on an annual
basis.
• City and County issued
their first joint Notice of
Funding Availability (NOFA)
for Affordable Housing
Projects to sync timelines
and streamline the local
funding process for
applicants.

Meetings 12
Resolution 15429:
https://publicrecords.cityofsanrafael.org/WebL
ink/DocView.aspx?id=40849&dbid=0&repo=C
ityofSanRafael&cr=1
Interjurisdictional Housing
Activities
Collaborate with Marin County, cities and
towns to address regional planning and
housing issues. Remain open to alignment
on programs to increase housing supply
and further fair housing.
12/31/2029 6th Cycle Continuous
• City and County are
partnering on two projects at
350 Merrydale Rd, providing
short term interim housing,
then establishing permanent
affordable housing units in
the long term.
• San Rafael staff served on
the steering committee for
Rooted in Marin, a
Countywide AntiDisplacement Outreach and
Education Project that
analyzed administrative and
financial feasibility of tenant
protection policies. The
resulting report is a resource
to support Marin jurisdictions
in complying with their
respective Housing Element
commitments to evaluate
and implement tenant
protection measures.
• Through a multijurisdictional services
agreement, the ADU Center
provides support and
resources for Marin
homeowners interested in
constructing ADUs.

Other0 https://www.rootedinmarin.org/
Just Cause for Eviction
Maintain and monitor effectiveness of local
just cause for eviction regulations. Require
rental property owners to provide relocation
assistance to low-income tenants in nofault evictions. 12/31/2024 6th Cycle In Progress
Staff regularly respond to
tenant and landlord inquiries
and provide education and
information regarding the
City's Cause for Eviction
policy. Staff enforce
relocation assistance
requirements by reviewing
permit applications for
renovation/remodel that
could displace tenants. In
October, staff presented an
evaluation of the policy to
the Housing &
Homelessness Council
Subcommittee. Staff
anticipates bringing forward
this policy analysis and
recommended updates to
the Council for consideration
in 2026.

Other
https://www.cityofsanrafael.org/cause-foreviction/
https://www.cityofsanrafael.org/tenantrelocation-assistance/ https://www.cityofsanrafael.org/meetings/hou
sing-and-homelessness-subcommitteeoctober-21-2025/
Tenant Protection
Measures
Evaluate existing and additional measures
to protect tenants from eviction or the loss
of housing due to economic or other
factors. Implement new measures based
on their viability and community feedback.
12/31/2025 6th Cycle In Progress
Staff gathered feedback
through tenant workshops
and served on the steering
committee for Rooted in
Marin, a multi-jurisidictional
anti-displacement education
and outreach initiative. The
project team researched
and analyzed antidisplacement policies and
compiled a report outlining
the community engagement
process, feedback received,
and information on relevant
policies, including feasibility
analysis and case studies
from other jurisdictions.

County staff presented the
report to the Housing &
Homelessness Council
Subcommittee in October,
along with an evaluation of
existing City policies
including Just Cause for
Eviction, Mandatory
Mediation, and Relocation
Assistance. Staff anticipate
bringing the evaluation to
City Council for
consideration in 2026.

Other
www.rootedinmarin.org
https://www.cityofsanrafael.org/meetings/hou
sing-and-homelessness-subcommitteeoctober-21-2025/
Periodic Housing
Inspection Program
Continue and strengthen the Periodic
Housing Inspection Program to ensure the
safety and habitability of the rental housing
stock.
12/31/2031 6th Cycle Continuous
The Code Enforcement
Division continued to inspect
rental housing properties
with three or more units and
issue notices to property
owners regarding code
violations requiring
correction. In 2025, the
Code Enforcement Division
inspected 944 units at 114
properties.

Units 944 https://www.cityofsanrafael.org/housinginspection-program/ Code Enforcement
Program
Provide effective code enforcement efforts
in all neighborhoods to abate unsafe or
unsanitary conditions. Organize service
delivery around principles of equity and
inclusion.
12/31/2031 6th Cycle Continuous
The Code Enforcement
Division continued to
respond to inspection
requests from tenants
throughout the City. Code
Enforcement closed 27
cases opened in 2025 and
resolved an additional 16
cases carried over from
2024.

Other 43 https://www.cityofsanrafael.org/filing-acomplaint/ Residential Building
Record (RBR) Program
Continue residential building inspections at
the time of sale to ensure the safety and
habitability of units.
12/31/2031 6th Cycle Continuous
In 2025, Code
Enforcement's RBR
program processed 600
residential resale
transactions and identified
significant non-permitted
construction activity. These
efforts ensure property
compliance at point of sale
and protect future
homeowners.

Units 600 https://www.cityofsanrafael.org/rbr
Increasing Equity in Home
Maintenance
Support lower income households in
maintaining their homes and increase their
ability to participate in and reap the benefits
of housing sustainability initiatives.
12/31/2031 6th Cycle Continuous
The City Council approved
allocation of CDBG funding
for the Residential
Rehabilitation Loan
Program, which provides lowinterest loans and technical assistance to qualified very
low-income homeowners to
make basic repairs, correct
substandard conditions, and
eliminate hazards around
the home. The program
provided loans to 41
projects in San Rafael, with
amounts ranging from
$5,000 to $100,000.

Other 41
https://habitatgsf.org/habitat-for-humanitygreater-san-francisco-home-repairsimprovements-marin/ Funding for Affordable
Housing
Increase funding for affordable housing
through the City's Affordable Housing Trust
Fund and other sources.
12/31/2031 6th Cycle In Progress
In June, the City Council
awarded a total of $600,000
from the City’s Affordable
Housing Trust Fund to
support three affordable
housing projects, including
an acquisition, a
rehabilitation, and new
construction.

Units 90
Resolution 15438
https://publicrecords.cityofsanrafael.org/WebL
ink/DocView.aspx?id=40847&dbid=0&repo=C
ityofSanRafael
Affordable Housing
Requirements for
Residential and
Commercial Development
Maintain affordable housing requirements
for market-rate residential and commercial
developments. Monitor the effectiveness of
the City's affordable housing policy and
periodically revise to reflect changing
housing market conditions.
12/31/2031 6th Cycle In Progress
The City continues to apply
affordable housing
requirements to new
development projects. From
Dec 2024 thru Jan 2026, the
City entitled 231 inclusionary
BMR rental units and 15
inclusionary BMR ownership
units. In 2025, market-rate
residential developers
began using concessions
provided through State
Density Bonus Law to waive
City affordable housing
requirements. Staff
anticipate presenting to the
Council on this topic in 2026.

Units 246
https://www.cityofsanrafael.org/fordevelopers/
https://www.cityofsanrafael.org/majorplanning-projects-2025/ Pro-Housing City
Designation
Apply for designation as a "Pro-Housing
City" by the State of California. 12/31/2023 6th Cycle Not Yet Started Task deferred due to
capacity constraints. Staff
has been focused on
processing residential
development applications,
resulting in the approval of
thousands of new homes.

Other None
Air Rights Strategic Plan
Develop an official City process for
developing housing in air rights on
municipally-owned sites, including
Downtown municipal parking lots. The
process should support and promote publicprivate partnership opportunities that result in new housing on these sites.
12/31/2030 6th Cycle In Progress
In Dec 2023, the City issued
a Request for Proposals for
development of affordable
housing on a City-owned
property at 519 4th St.

Through that process, the
City Council adopted
Resolution 15286 to declare
the property as surplus land
in compliance with the
California Surplus Lands
Act and selected Abode
Housing Development
(Abode) as a development
partner. The City and
Abode entered into an
Exclusive Negotiating
Agreement in Sept 2024.

Abode proposes to
construct 56 affordable
apartments, with 28 units
(50%) set aside for
permanent supportive
housing and people
experiencing homelessness.

In 2025, Abode secured
funds necessary to develop
a complete planning
package to secure
entitlements, including
$200k from the City.

Units 56 https://www.cityofsanrafael.org/519-4th-streethousing-development/ Precise Plan for North San
Rafael
Prepare a Precise Plan (or equivalent
planning document) for the North San
Rafael Priority Development Area (PDA).
12/31/2027 6th Cycle In Progress
In 2025, staff drafted a
Request for Proposals
(RFP) for a consultant team
to prepare the neighborhood
plan for the PDA. The RFP
was issued in Feb 2026 with
responses due in March.

Other https://www.cityofsanrafael.org/request-forproposals-rfp-northgate-specific-plan/ Precise Plan for Southeast
San Rafael
Prepare a Precise Plan (or an equivalent
planning document) for the Southeast San
Rafael Priority Development Area (PDA).
12/31/2027 6th Cycle In Progress
In 2025, staff issued a
Request for Proposals
(RFP) and selected a
consultant team to prepare
the neighborhood plan for
the PDA. In 2026, the
consultant has been
selected and the creation of
the Plan is underway.

Other https://www.cityofsanrafael.org/rfp-southeastsan-rafael-specific-plan/ Accountability Reporting
Provide periodic updates on progress
toward Housing Element implementation
and other City Council and community
housing priorities.
12/31/2031 6th Cycle Continuous
In 2025, staff presented the
Housing Element Annual
Progress Report and
Strategic Plan Update during
regular City Council
meetings. Annual Progress
Reports are posted on the
City's website.

Meetings2
https://www.cityofsanrafael.org/meetings/citycouncil-march-17-2025-special-regular/ https://www.cityofsanrafael.org/annualprogress-reports/ Monitoring and Marketing
of Housing Opportunity
Sites
Maintain capacity to meet the RHNA at all
times during the 2023-2031 planning period
and add new sites as opportunities arise.

Make the list of housing opportunity sites
(Appendix B) available to prospective
developers and the public.
12/31/2031 6th Cycle Continuous
Staff continues to monitor
RHNA capacity - recently
entitled projects have
exceeded Housing Element
unit estimates. Appendix B
is available on the City's
website. City staff regularly
meet with developers to
discuss potential sites.

Other https://www.cityofsanrafael.org/housingelement-2031/ By Right Development
Along Commercial
Corridors
Develop a list of sites located along
commercial corridors that could be prime
for by right development under Assembly
Bill 2011 (AB 2011).
12/31/2025 6th Cycle Not Yet Started
Task deferred due to
capacity constraints. Staff
has been focused on
processing residential
development applications,
resulting in the approval of
thousands of new homes.

Other None
Objective Design
Standards for Multi-Family
Housing
Adopt objective design and development
standards (ODDS) to expedite project
approvals for all "by right" multifamily
housing projects.
12/31/2023 6th Cycle In Progress
The City Council adopted
preliminary ODDS in Spring
2024. Staff continues to
evaluate and plans to bring
forward a refined version of
the ODDS for City Council
consideration.

Other https://www.cityofsanrafael.org/meetings/citycouncil-march-18-2024/ Accessory Dwelling Units
(ADUs)
Expand resources and reduce barriers for
the construction of ADUs and Junior ADUs
(JADUs) in San Rafael neighborhoods.
12/31/2031 6th Cycle In Progress
Since April 2024, Marin
jurisdictions have contracted
with the ADU Center to
support Marin homeowners
interested in constructing
ADUs through one-on-one
feasibility consultations and
access to informational
webinars and a list of
recommended vendors.

Countywide, the program
has facilitated 316
consultation inquiries and
delivered 181 individualized
reports, with 126
consultations and 67 reports
completed in 2025 alone.

Data indicates that
approximately 75% of
participants report moving
forward with an ADU project
following consultation.

Additionally, over 70% of
those who are moving
forward are providing
immediate housing for a
relative or rental housing.

San Rafael residents
accounted for 15% of
consultations in Marin (19 in
2025).

Other 19 https://aducenter.org/
Lot Splits and Duplexes
Implement Senate Bill 9 (SB 9) regulations
and update the City's website with
information to support property owners
pursuing lot splits and duplexes on
qualifying single-family lots.
12/31/2024 6th Cycle Completed
Lot Splits and Duplexes has
been implemented. Staff
developed a checklist for SB
9 Development Submittal
Requirements that is publicly
available online and
continues to track data on
the number of SB 9
applications and the number
of units created through
these applications.

Other
https://storage.googleapis.com/proudcity/sanr
afaelca/2024/10/SB-9-SupplementalQuestionnaire_2024.pdf Housing on Institutional
and Religious Properties
Support housing development on
institutional and religious properties. 12/31/2031 6th Cycle In Progress In October, staff attended
North Bay Sacred Land,
Shared Futures event to
build relationships with faithbased leaders and better understand opportunities to
partner on housing
development projects.

Meetings1 https://siliconvalleyathome.org/event/abagpresents-sacred-land-shared-futures/ Conversion of Residential
and Non-Residential
Discourage conversion of residential units
to non-residential uses, and limit loss of
rental housing stock. Encourage
conversion from commercial/office space to
residential use.
12/31/2031 6th Cycle Continuous
Eden Housing adapted a
vacant office building into 41
housing units. Staff
continued to enforce the
City's existing condominium
conversion regulations that
prohibit the loss of rental
housing stock when the
vacancy rate is below 5
percent.

Units 41
https://library.municode.com/ca/san_rafael/co
des/code_of_ordinances?nodeId=TIT15SU_
CH15.12CO_15.12.080COREREUNCO
Preservation of At-Risk
Housing
Protect affordable housing options,
including affordable housing units in
subsidized projects that are at risk of
reverting to market rate rents during the
planning period.
12/31/2031 6th Cycle Continuous
Units at 400 Canal St were
preserved as affordable
through BAHFA's Welfare
Tax Exemption Preservation
Program, with 94 unit
households participating.

The City maintained rent
stabilization for over 400
spaces across two mobile
home parks.

Staff's application was
selected to be part of a
statewide public sector
learning cohort focused on
preservation of unsubsidized
small to medium multifamily
properties.

Other
https://enterprisecommunity.org/communityhighlights/california-public-agencies-beginyearlong-training-housing-preservation Monitoring the Status of
BMR Units
Monitor the status of affordable units
created through local inclusionary housing
requirements to ensure that they are
occupied by qualifying households and
rented or sold at affordable rates.
12/31/2031 6th Cycle Continuous
The City continued its
agreement with Marin
Housing Authority for
monitoring of BMR
ownership and rental units.

Units 891
https://www.cityofsanrafael.org/meetings/eco
nomic-development-housing-subcommitteefebruary-17-2026/ Housing Resources for
Older Adults
Begin to implement Age-Friendly San
Rafael Strategic Plan recommendations. 12/31/2031 6th Cycle In Progress In 2025, Aegis Living San
Rafael opened at 800
Mission, providing 103 units
of housing for older adults.

In 2024, Vivalon Healthy
Aging Campus opened at
999 Third St, providing 66
new units of affordable
housing for older adults.

Units 103 https://www.cityofsanrafael.org/800-missionave-aegis-senior-living-now-open/ Adaptable and Accessible
Housing
Create additional housing resources for
persons with disabilities, including
developmental disabilities.
12/31/2026 6th Cycle In Progress
Provide CDBG funding to
Marin Center for
Independent Living for its
Residential Access
Modification Program, which
provides home modifications
such as ramps, grab bars,
and stair lifts to increase
accessibility and housing
stability for residents with
disabilities.

Other
https://storage.googleapis.com/proudcity/sanr
afaelca/2025/04/6.a-CommunityDevelopment-Block-Grant-CDBG.pdf https://www.marincil.org/services/#homemodifications-accessibility Residential Care Facilities
and Non-Licensed Group
Homes
Facilitate the development of large and
small residential care facilities and nonlicensed group homes in San Rafael. - Add definitions for “group home,
unlicensed” and “group home, licensed
(e.g., residential care facilities)” to the
zoning code. The definitions should ensure
that unlicensed group homes in single
family zones are treated the same as other
single family uses.
- Amend the Municipal Code to eliminate
the distinction between regulations for
licensed care facilities serving persons with
disabilities and other licensed care facilities.
- Adopt objective standards for large
residential care facilities, and a by-right
approval process for higher density zones
(including mixed use zones) so that the
permitting of these facilities is expedited in
higher-density zoning districts.
12/31/2027 6th Cycle In Progress
In 2024, Planning
Commission approved a
developer's request to
convert an entitled
multifamily project at 1515
4th St to a Residential Care
Facility for the Elderly with
183 units.

Staff is currently drafting
amendments to Title 14 to
add definitions, address the
distinction between between
licensed care facilities and
other licensed care facilities
as well large residential care
facilities. Anticipated
approval of new language is
slated for summer of 2026.

Units 183 https://www.cityofsanrafael.org/1515-fourth-st/ Affordable Housing for
Large Families
Create incentives that result in a larger
percentage of apartments that are three
bedrooms or more in affordable housing
developments.
12/31/2031 6th Cycle In Progress
Provision of units for larger
families continues to be a
scoring consideration for the
City’s Notice of Funding
Availability for the Affordable
Housing Trust Fund.

Other https://www.cityofsanrafael.org/historicalfunding-opportunities/ Review of Development
Fees and Waiver/Deferral
Policies
Review and update the master fee
schedule periodically to reflect the costs of
delivering City services and to reduce fee
burdens for affordable housing projects,
where possible.
12/31/2025 6th Cycle In Progress
To encourage production of
affordable housing, the City
does not assess its Traffic
Mitigation Fee for affordable
housing units. Additionally,
affordable housing
developers may request
planning and building fee
waivers for City Council
consideration.

Other
Resolution 14983
https://publicrecords.cityofsanrafael.org/WebL
ink/DocView.aspx?id=33646&dbid=0&repo=C
ityofSanRafael
Follow-Up to Developer
Forums
In response to feedback received during
past developer and community forums,
provide updates on the changes made to
reduce costs, time delays, and other
barriers to housing development. Measure
the success of these changes.
12/31/2025 6th Cycle Continuous
San Rafael has significantly
decreased the processing
times for development
projects - the time from
submittal to final action has
gone from years to months,
even as the depth of review
and overall complexity of
legal mandates and
timelines have gotten
significantly more arduous.

Community Development is
processing more
applications than the
department has seen in the
last 25 years and is getting
better at processing them
more efficiently.

Other None
Incentives for Lot
Consolidation
Develop tools to facilitate the consolidation
of small lots into larger, more developable
sites, especially in Downtown San Rafael,
including a voluntary merger process that
allows two parcels to be combined into a
single parcel, consistent with the
Subdivision Map Act.
12/31/2027 6th Cycle Not Yet Started Task not yet due Other None Affordable Housing
Incentives
Implement State and local density bonus
programs, including allowances for
additional height and concessions and
waivers to development standards for
projects with affordable housing.
12/31/2024 6th Cycle Continuous
In 2025, the Planning
Commission approved four
projects using State Density
Bonus Law, totaling 543
units with 49 affordable
units.

Units 543 https://www.cityofsanrafael.org/majorplanning-projects-2025/ Water and Sewer Priority
Establish written procedures so that
projects with affordable housing units are
granted priority for water and sewer
connections in the event of future service
limitations.
12/31/2024 6th Cycle Not Yet Started
In staff conversations with
affordable and market-rate
developers, developers
often identify utilities as a
key concern/obstacle. Staff
has initiated conversations
with water and sewer
service providers to better
understand their challenges
and capacity and will use the
information gathered to
formulate recommendations
on this topic.

Other None
Streamlining of
Development Approval
Implement measures to streamline the
development approval process and reduce
the time required between project proposal
and project entitlement.
12/31/2027 6th Cycle Continuous
The City complies with all
State streamlining laws and
continues to pursue
categorical exemption for
small and mid-sized
projects. Additionally, the
City's Inter-department
Review Committee provides
feedback to development
teams at the pre-proposal
stage. Staff is also currently
drafting amendments to Title
14 to achieve this program.

Anticipated approval of new
language is slated for
summer of 2026.

Other None
Zoning Text and Map
Revisions
Complete strategic revisions to the San
Rafael Zoning Ordinance to better achieve
Housing Element objectives.
- Pursue a future General Plan and zoning
text amendment to increase Neighborhood
Commercial densities to 43.5 units per
acre.
- Increase allowable building heights in the
GC zone for residential/mixed use.
- Modified setbacks, height, and lot
coverage in O zoning district.
- Allow Low Barrier Navigation Centers in
mixed use zones.
- Consider using FAR in lieu of density in
commercial zones outside of Downtown.
- Amend the zoning regulations for mediumdensity residential (MR) and high-density residential (HR) districts.
- Allow employee housing for six or fewer
employees to be treated as a residential
use as required by State law.
12/31/2026 6th Cycle In Progress
Staff is currently drafting
amendments to Title 14 and
anticipates bringing them
forward for City Council
consideration in summer of
2026.

Other None
Revisions to Parking
Standards
Complete an evaluation of residential offstreet parking standards to reduce parking as a housing development expense. This
should include the removal of minimum
parking standards within one-half mile of
SMART stations and high-frequency bus
corridors.
12/31/2023 6th Cycle In Progress
The City complies with all
state requirements related to
parking standards and
continues to provide parking
reductions for residential
and mixed-use projects that
incorporate bicycle parking,
e-bikes, and parking lifts.

Other None
Monitoring of Approved
Development Projects
Convene regularly scheduled meetings
with residential developers following project
entitlement to identify any issues impacting
project schedules and actions the City can
take to address regulatory or permitting
constraints.
12/31/2031 6th Cycle Continuous
Community and Economic
Development Director,
planning and housing staff
continued to communicate
with and outreach to
residential developers to
help facilitate projects in the
development pipeline. Some
projects that stalled postentitlement made substantial progress in 2025 toward
building permit issuance.

Other None
Jurisdiction San Rafael ANNUAL ELEMENT PROGRESS REPORT
Reporting
Period 2025
(Jan. 1 - Dec.
31) Housing Element Implementation
Planning 6th Cycle 01/31/2023 - 01/31/2031
Description of
Commercial
Development Bonus
Commercial Development Bonus
Date Approved
3 4
APN Street Address Project Name+
Local
Jurisdiction
Tracking ID+
Very Low
Income
Low
Income
Moderate
Income
Above Moderate
Income
Description of
Commercial
Development Bonus
Commercial Development Bonus
Date Approved
Summary Row: Start Data Entry Below
Units Constructed as Part of Agreement
Commercial Development Bonus Approved pursuant to GC Section 65915.7 Table E
Note: "+" indicates an optional field
Project Identifier
1 2
Cells in grey contain auto-calculation
formulas
(CCR Title 25 §6202)
Annual Progress Report January 2020
Jurisdiction San Rafael ANNUAL ELEMENT PROGRESS REPORT Note: "+" indicates an optional field Reporting Period 2025
(Jan. 1 - Dec.
31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning Period 6th Cycle 01/31/2023 - 01/31/2031
The description should adequately document
how each unit complies with subsection (c) of
Government Code Section 65583.1+.

For detailed reporting requirements, see the
chcklist here:

Extremely LowIncome+Very LowIncome+ Low-Income+ TOTAL UNITS+Extremely LowIncome+Very LowIncome+ Low-Income+TOTAL UNITS+
https://www.hcd.ca.gov/communitydevelopment/docs/adequate-sites-checklist.pdf Rehabilitation Activity 123 123 Terra Linda Manor rehab completed 2025 - City residual receipts loan $1M
Preservation of Units At-Risk
94 94 400 Canal Street conversion via BAHFA Welfare Tax Exemption Preservation Program
Acquisition of Units 15 15 6 units at 158-166A Park St (2025) - City grant $250k 9 units at 1400 Lincoln Ave (late 2024) - City grant $250k Mobilehome Park Preservation
Total Units by Income 232 232
Table F
Please note this table is optional: The jurisdiction can use this table to report units that have been substantially rehabilitated, converted from non-affordable to affordable by acquisition, and preserved, including mobilehome park preservation, consistent with the standards set forth in Government Code section 65583.1, subdivision (c). Please note, motel, hotel, hostel rooms or other structures that are converted from non-residential to residential units pursuant to Government Code section 65583.1(c)(1)(D) are considered net-new housing units and must be reported in Table A2 and not reported in Table F.

Activity Type
Units that Do Not Count Towards RHNA+
Listed for Informational Purposes Only
Units that Count Towards RHNA +
Note - Because the statutory requirements severely limit what can be counted, please contact HCD at [email protected] and we will unlock the form which enable you to populate these fields.

Units Rehabilitated, Preserved and Acquired for Alternative Adequate Sites pursuant to Government Code section 65583.1(c) Annual Progress Report January 2020
Jurisdiction San Rafael ANNUAL ELEMENT PROGRESS REPORT
Note: "+" indicates an
optional field
Reporting
Period 2025 (Jan. 1 - Dec. 31) Housing Element Implementation Cells in grey contain auto-calculation formulas Planning
Period 6th Cycle 01/31/2023 - 01/31/2031
Notes
2 3 6
Prior APN+ Current APN Street Address Project Name+
Local
Jurisdiction
Tracking ID
Unit
Category
(2 to 4,5+)
Tenure
R=Renter
Very LowIncome
Deed
Restricted
Very LowIncome
Non Deed
Restricted
Low- Income Deed
Restricted
Low- Income
Non Deed
Restricted
ModerateIncome Deed
Restricted
ModerateIncome Non
Deed
Restricted
Above
ModerateIncome
Total Moderate Income
Units Converted from
Above Moderate
Date
Converted Notes
Summary Row: Start Data Entry Below 0 0 0 0 0 0 0 0
Table F2
Above Moderate Income Units Converted to Moderate Income Pursuant to Government Code section 65400.2 For up to 25 percent of a jurisdiction’s moderate-income regional housing need allocation, the planning agency may include the number of units in an existing multifamily building that were converted to deed-restricted rental housing for moderate-income households by the imposition of affordability covenants and restrictions for the unit. Before adding information to this table, please ensure housing developments meet the requirements described in Government Code 65400.2(b). 5 Project Identifier Unit Types
1 4
Affordability by Household Incomes After Conversion Units credited toward Moderate Income RHNA
Jurisdiction San Rafael
Reporting
Period 2025
(Jan. 1 - Dec.
31)
Period 6th Cycle 01/31/2023 - 01/31/2031 ANNUAL ELEMENT PROGRESS REPORT Housing Element Implementation
2 3 4
APN Street Address Project Name+
Local
Jurisdiction
Tracking ID+
Realistic
Capacity
Identified in the
Housing
Element
Entity to whom the site
transferred Intended Use for Site
1 Summary Row: Start Data Entry Below
Note: "+" indicates an optional field
Cells in grey contain auto-calculation formulas
Table G
Locally Owned Lands Included in the Housing Element Sites Inventory that have been sold, leased, or otherwise disposed of Project Identifier
NOTE: This table must only be filled out if the housing element sites inventory contains a site which is or was owned by the reporting jurisdiction, and has been sold, leased, or otherwise disposed of during the reporting
Jurisdiction San Rafael Note: "+" indicates an optional field Reporting
Period 2025
(Jan. 1 - Dec.
31)
Cells in grey contain auto-calculation
formulas
Designation Size Notes
1 2 3 4 5 6 7
APN Street Address/Intersection Existing Use Number of
Units
Surplus
Designation
Parcel Size (in
acres) Notes
014-123-06 519 4th Street Commercial 0 Exempt Surplus
Land 0.304 Resolution 15286Affordable housing RFP issued 12/08/23 NOTE: This table must contain an inventory of
ALL surplus/excess lands the reporting
jurisdiction owns
Summary Row: Start Data Entry Below
Parcel Identifier

ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
Table H
Locally Owned Surplus Sites
Jurisdiction San Rafael ANNUAL ELEMENT PROGRESS REPORT
Reporting
Period 2025
(Jan. 1 - Dec.
31) Housing Element Implementation
Planning
Period 6th Cycle 01/31/2023 - 01/31/2031
Project Type Date
Units
(Beds/Student
Capacity) Granted
Notes
2 3 5 6
APN Street Address Project Name+
Local
Jurisdiction
Tracking ID+
Unit Category
(SH - Student
Housing)
Date
Very LowIncome Deed
Restricted
Very LowIncome Non
Deed
Restricted
Low- Income
Deed
Restricted
Low- Income
Non Deed
Restricted
ModerateIncome Deed
Restricted
ModerateIncome Non
Deed
Restricted
Above
ModerateIncome
Total Additional
Beds Created Due
to Density Bonus
Notes
Summary Row: Start Data Entry Below
Note: "+" indicates an optional field
Cells in grey contain auto-calculation formulas
Table J
Student housing development for lower income students for which was granted a density bonus pursuant to subparagraph (F) of paragraph (1) of subdivision (b) of Section 65915 Project Identifier Units (Beds/Student Capacity) Approved 1 4
NOTE: STUDENT HOUSING WITH DENSITY BONUS
ONLY. This table only needs to be completed if there
were student housing projects WITH a density bonus
approved pursuant to Government Code65915(b)(1)(F)
Annual Progress Report January 2020
Jurisdiction San Rafael ANNUAL ELEMENT PROGRESS REPORT
Reporting Period 2025 (Jan. 1 - Dec. 31)
Planning Period 6th Cycle 01/31/2023 - 01/31/2031
No Does the Jurisdiction have a local tenant preference policy? If the jurisdiction has a local tenant preference policy, provide a link to the jurisdiction's webpage containing authorizing local ordinance and supporting materials.

Notes
Table K
Tenant Preference Policy
Local governments are required to inform HCD about any local tenant preference ordinance the local government maintains when the jurisdiction submits their annual progress report on housing approvals and production, per Government Code 7061 (SB 649, 2022, Cortese). Effective January 1, 2023, local governments adopting a tenant preference are required to create a webpage on their internet website containing authorizing local ordinance and supporting materials, no more than 90 days after the ordinance becomes operational.

Jurisdiction San Rafael Note: "+" indicates an optional field Reporting
Period 2025
(Jan. 1 - Dec.
31)
Cells in grey contain auto-calculation
formulas
Size Notes
3 4
APN Street Address/Intersection Date of
Designation
Designation
Level
Historic Site
Period
Areas of
Significance
Parcel Size (in
acres) Notes
Summary Row:

Historical Resources
Parcel Identifier
1 Designation
2 NOTE: This table needs to be completed with any sites within your jurisdiction that were newly added to a National, State, or Local register of historic places within the reporting year. If none, leave blank.

ANNUAL ELEMENT PROGRESS REPORT
Housing Element Implementation
Table L
Jurisdiction San Rafael
Reporting Year 2025 (Jan. 1 - Dec. 31)
Total Award Amount Total award amount is auto-populated based on amounts entered in rows 15-26.

Task $ Amount Awarded $ Cumulative Reimbursement Requested Other Funding Notes
Summary of entitlements, building permits, and certificates of occupancy (auto-populated from Table A2) Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 19
Non-Deed Restricted 9
Deed Restricted 30
Non-Deed Restricted 8
Deed Restricted 0
Non-Deed Restricted 8
502
576
Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 0
Non-Deed Restricted 9
Deed Restricted 0
Non-Deed Restricted 8
Deed Restricted 0
Non-Deed Restricted 8
8 33
Current Year
Deed Restricted 0
Non-Deed Restricted 0
Deed Restricted 40
Non-Deed Restricted 0
Deed Restricted 1
Non-Deed Restricted 5
Deed Restricted 0
Non-Deed Restricted 12
Deed Restricted 0
Non-Deed Restricted 10
111
179
Moderate
Above Moderate
Total Units
Completed Entitlement Issued by Affordability Summary
Income Level
Very Low
Low
Moderate
Above Moderate
Total Units
Building Permits Issued by Affordability Summary
Income Level
Very Low
Low
Acutely Low
Extremely Low
Total Units
Certificate of Occupancy Issued by Affordability Summary Income Level
Very Low
Low
Moderate
Above Moderate
Acutely Low
Extremely Low
Acutely Low
Extremely Low

ANNUAL ELEMENT PROGRESS REPORT
Local Early Action Planning (LEAP) Reporting
(CCR Title 25 §6202)
Please update the status of the proposed uses listed in the entity’s application for funding and the corresponding impact on housing within the region or jurisdiction, as applicable, categorized based on the eligible uses specified in Section 50515.02 or 50515.03, as applicable. $ -
Task Status
____________________________________________________________________________________

FOR CITY CLERK ONLY
Council Meeting: _______________________
Disposition: ___________________________
Agenda Item No: 4.a
Meeting Date: March 16, 2026

SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: City Manager
Prepared by:

Daniel Cooperman, Community Svcs. Div. Dir.

Nguyen Pham, Senior Management Analyst II
City Manager Approval: ______________
TOPIC: ENCAMPMENT RESOLUTION FUND ROUND 3 GRANT AND 350 MERRYDALE

INTERIM SHELTER PROJECT UPDATE
SUBJECT: ENCAMPMENT RESOLUTION FUND ROUND 3 GRANT AND 350 MERRYDALE

INTERIM SHELTER PROJECT UPDATE AND DISCUSSION REGARDING THE PROPOSED OPERATIONAL FRAMEWORK.

RECOMMENDATION: Staff recommends that the City Council receive the project update and provide direction regarding the operational framework for the 350 Merrydale Road Interim Shelter, including the revised Participant Code of Conduct and Good Neighbor Policy.

BACKGROUND:

Homelessness remains a significant challenge across the United States, and in San Rafael. The U.S.

Department of Housing and Urban Development’s 2024 Annual Homelessness Assessment Report (AHAR) found that 771,480 individuals experienced homelessness during the January 2024 Point-inTime count — an 18% increase from 2023 and the largest one-year rise ever recorded. California accounts for 187,084 of those individuals, with 66% unsheltered and chronic homelessness up 74% since 2017. The 2024 Marin County Point-in-Time Count identified 1,090 individuals experiencing homelessness countywide, with 788 unsheltered. San Rafael had 326 individuals experiencing homelessness — 264 unsheltered — representing more than one-third of the County's unsheltered population. Notably, 39% of the County's homeless population cited economic issues as the cause of their homelessness, up from 31% in 2022, and 62% had resided in Marin County prior to becoming homeless.

To address the lack of housing supply and affordable housing in San Rafael, the City has adopted homelessness and housing specific goals, policies, and programs. For example, in June 2025, the San Rafael City Council adopted a Three-Year Strategic Plan for Fiscal Years 2025-2028 that includes Priority Area D: Housing and Homelessness: Facilitate new housing development, assist in ensuring housing stability, support a “Housing First” model, and implement strategies that reduce homelessness.

Furthermore, Strategic Plan Priority Area D includes the following goals and objectives:
• Goal D.1: Collaborate with the County of Marin and other community partners to implement comprehensive strategies that prevent and reduce homelessness.

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ο Objective D.1.1: In collaboration with the County of Marin, explore the implementation of a housing-focused interim shelter program, supported by robust case management services to assist in transitioning unhoused community members into permanent supportive housing, or other permanent housing solutions; and ο Objective D.1.4: Strategically increase and secure additional funding sources by leveraging key partnerships that will support additional programs that reduce homelessness; and
• Goal D.2: Advance the development of new housing across all affordability levels to meet the state’s regional housing needs allocation (RHNA) requirements as outlined in the City’s Housing Element, ensuring diverse, sustainable, and equitable housing opportunities for all residents.

In 2024, the City and County of Marin jointly applied for and received an Encampment Resolution Fund Round 3 grant award of $5,999,241 to support efforts to resolve the Mahon Creek Path Area Encampment. Specifically, the City and County have utilized these funds to establish the Sanctioned Camping Area (SCA) and are planning to use the remaining funds to establish a limited-term interim shelter at 350 Merrydale Road.

Sanctioned Encampment Area (SCA)
The Sanctioned Camping Area (SCA), which began operations in October 2024, has served as a structured alternative to unmanaged encampments in the city. The SCA has several elements that differentiate it from other camping areas. The City's SCA addresses safety and security, through gates, fencing, security guards and fire prevention (e.g., placement of fire extinguishers and regular inspections); living and meeting spaces, through specified tent sizes, temporary and housing/outreach staff storage units, and meeting space canopies; and sanitation, though portable restrooms with handwashing stations, garbage pick-up and designated smoking and pet use areas. In addition, the City's SCA receives housing-based case management and outreach services (via the County of Marin), weekly showers, SAFE Team, and has a code of conduct.

Since the project opened and through December 31, 2025, the SCA has had the following participant outcomes:
• 7 individuals exited to permanent housing;
• 9 individuals exited to alternate shelter, institutional settings, or other destinations; • 49 individuals remained actively engaged in housing search and case management; and • 16 individuals moved out of the encampment setting during the reporting period.

Income stabilization and benefit enrollment outcomes have been similarly strong:
• 35 individuals increased income through employment or public benefits; • 30 individuals maintained income while actively engaged in employment search or benefit acquisition;
• 53 individuals secured public benefits such as Medi-Cal or CalFresh; and • 17 participants sought residential treatment, with 100 percent successfully placed into treatment programs
Beyond quantitative outcomes, the SCA demonstrated several key operational lessons:
• Stabilization in a managed environment increases engagement in housing navigation and service planning.

SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
• Structured case conferencing between City, County, and nonprofit partners improves coordination and continuity of care.
• Peer support and weekly Town Hall meetings strengthen accountability and communication within interim housing settings.
• Culturally responsive services, including Spanish-language case management, improve trust and equitable access to services
These outcomes demonstrate that structured interim housing settings improve engagement, coordination, and pathway development toward permanent housing. The future 350 Merrydale Road Interim Shelter will build directly upon these lessons while providing private, non-congregate units, enhanced infrastructure, and expanded operational capacity. Upon opening of the Merrydale Interim Shelter in Fall 2026, the City anticipates closing the SCA in stages and restoring Mahon Path to full public use.
350 Merrydale Road Interim Shelter
On November 17, 2025, the City Council declared a shelter crisis pursuant to Government Code Section 8698, approved a grant agreement with the County of Marin, and authorized acquisition of 350 Merrydale Road for development of a limited-term, 65-unit interim shelter, to be followed by a permanent affordable housing development. Following these approvals, the City completed acquisition of the property and initiated consultant engagement, site planning, operational framework development, and community outreach. To support timely project delivery, on February 17, 2026, the City Council approved professional services agreements with Swinerton Management & Consulting and LCA Architects to support project design, permitting, utility coordination, and construction oversight under a Design-BidBuild delivery approach, with City staff retaining overall project oversight and decision-making authority.

This report provides a project update regarding the development of a Program Operational Framework, as well as implementation progress, timelines, and community engagement efforts to date.

ANALYSIS
Proposed Operational Framework
The Interim Shelter model builds upon the operational framework and lessons learned from the City’s Sanctioned Camping Area (SCA) program. While the SCA has served as a structured alternative to unmanaged encampments, it operates as a temporary, outdoor setting where participants reside in tents along the Mahon Creek Path. The 350 Merrydale Road Interim Shelter represents the next step in the City’s response strategy by transitioning individuals into a more stable, non-congregate environment designed to support housing navigation and improved health and safety outcomes with participants residing in private, lockable cabins.

The Interim Shelter operations will build upon the programmatic structure established through the City’s Sanctioned Camping Area (SCA), incorporating key lessons learned to strengthen staffing, oversight, and program performance. Similar to the SCA, the Interim Shelter will operate under a formal agreement between the City and a qualified service provider responsible for day-to-day operations, participant engagement, and on-site service coordination. Core staffing components—such as a program manager, case management staff, and trained support personnel—will be maintained, with enhanced on-site coverage tailored to the increased scale, indoor setting, and service expectations of the Interim Shelter model. Based on SCA experience, particular emphasis will be placed on consistent staffing presence, clear supervisory structure, and defined roles related to safety, conflict resolution, and participant accountability.

SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 4
City oversight at 350 Merrydale will mirror and expand upon the framework used at the SCA. Lessons learned from SCA operations—including the importance of a clear code of conduct, graduated enforcement protocols, neighborhood communication channels, and data tracking—are directly informing program design at the Interim Shelter.

In addition, operational practices refined at the SCA—such as structured participant agreements, consistent documentation of incidents, regular interdepartmental coordination meetings, and clear escalation pathways for program violations—will carry forward to ensure program stability and accountability. The Interim Shelter model allows the City to apply these insights in a facility-based setting that provides greater structure, improved health and sanitation conditions, and continued access to supportive services. Collectively, this approach ensures continuity with proven elements of the SCA while thoughtfully adapting operations to meet the scale, complexity, and community expectations associated with the 350 Merrydale Interim Shelter.

The Proposed Operational Framework consists of (1) a Unified Good Neighbor Policy and Participant Code of Conduct, (2) additional safety and accountability measures, and (3) consistency with Low-Barrier Navigation Center and Housing First Framework principles.

Unified Good Neighbor Policy and Participant Code of Conduct A Good Neighbor Policy and Code of Conduct are foundational operational documents that establish clear expectations for program participants, staff, and, where applicable, visitors at City-supported shelter and temporary housing programs. These policies are designed to promote safety, accountability, and respectful engagement both within the program and in the surrounding neighborhood.

A Good Neighbor Policy outlines expectations for how program participants interact with the surrounding community. It addresses issues such as loitering, noise, litter, trespassing, and respectful conduct toward neighbors and local businesses. The purpose of the policy is to minimize neighborhood impacts, foster positive relationships, and reinforce that participation in a City-supported program carries shared responsibility for maintaining community standards.

A Code of Conduct governs behavior within the program site itself. It establishes rules related to safety, prohibited items (e.g., weapons), violence or threats, substance use, quiet hours, guest policies, cleanliness standards, and compliance with staff direction. The Code of Conduct also defines enforcement procedures, including graduated interventions, documentation requirements, and circumstances that may result in suspension or dismissal from the program. Clear standards ensure fairness and consistency in enforcement while prioritizing participant and staff safety.

Together, the Good Neighbor Policy and Code of Conduct help balance compassion with accountability.

They are essential tools for maintaining program integrity, protecting public trust, and ensuring that Citysupported shelter programs operate in a manner consistent with community standards and City Council policy direction.

Over the last four months, staff have been working with the County of Marin, Marin County Lived Experience Advisory Board, and the neighboring community to develop a unified Participant Code of Conduct and Good Neighbor Policy (GNP/COC) (Attachment 1). The document has evolved through multiple rounds of community engagement and formal review by the Homelessness Subcommittee.

The unified format reflects community feedback requesting a single, consolidated document rather than separate policies. The document is intentionally structured in three integrated parts:

SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 5
- Part I – Program Participant Code of Conduct
- Part II – Good Neighbor Policy, and
- Part III – A Unified Accountability and Response Framework, which applies to violations of either part of the document.

This structure aims to provide clarity, consistency, and transparency in both operations and enforcement.

Following a series of community meetings and the February 19, 2026, Homelessness Subcommittee meeting, staff incorporated several refinements to strengthen clarity, objectivity, and alignment with Housing First principles. Primary concerns included:
• Policy Enforcement: Earlier draft versions included separate four- and five-step enforcement processes depending on the type of infraction. In response to community feedback requesting a clearer and more consistent model, staff adopted a unified three-step graduated accountability framework for minor infractions, while preserving immediate safety intervention authority for major infractions.
• Terminology and Alignment with Existing Regulations: The revised document includes a definitions section and refines language that could be interpreted subjectively. Terms such as “aggressive behavior” are now described in relation to observable conduct posing a safety concern. Expectations are tied to measurable standards wherever feasible. Quiet hours are explicitly aligned with Chapter 8.13 of the San Rafael Municipal Code, including reference to objective decibel standards, to reduce ambiguity.
• Substance Use: As a low-barrier facility, the Interim Shelter does not require sobriety, treatment participation, income verification, or program completion as a condition of entry. However, possession, distribution, or use of substances that create a safety risk, violate applicable law, or disrupt shelter operations may be addressed through the Accountability Framework. This approach maintains alignment with Welfare and Institutions Code Section 8255 while establishing conduct standards necessary to maintain operational stability and safety. • Policy Applicability: The revised document clarifies that expectations apply not only onsite but also when conduct in surrounding areas is attributable to an identifiable participant and creates specific impacts, such as obstructing public access, interfering with transit operations, or disrupting adjacent properties. This revision shifts language from broad restrictions to behaviorbased standards tied to observable impacts.

Following the Subcommittee meeting, staff further refined the Participant Code of Conduct and Good Neighbor Policy to incorporate the feedback received. Revisions included clarification of terminology, refinement of language that could be interpreted subjectively, alignment of noise provisions with Municipal Code standards, and the addition of a definitions section identifying key terms used throughout the document. The revised unified Good Neighbor Policy and Code of Conduct, including the definitions section, is attached to this staff report for City Council review and discussion, with most recent changes included in green font.

Safety and Accountability Measures
In addition to policy refinements, the operational framework incorporates enhanced safety and response measures, including:
• A “Who Do I Call?” guide providing clear 24/7 contact and response protocols; • An on-site Fire Department Emergency Medical Technician (EMT) team based at 350 Merrydale to support incident response at the program as well as throughout the community; SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 6
• A dedicated police workspace to enhance coordination between program staff and SRPD’s Special Operations Unit who regularly works with the City’s unhoused community; • Regular site and neighborhood walks by site operators to ensure oversight and enforcement of the Good Neighbor Policy; and
• Launch of a SeeClickFix online reporting tool for non-emergency concerns related to the Interim Shelter and homelessness-related issues.

These elements are intended to ensure clear communication, timely response, and accountability for both program participants and the surrounding community.

Consistency with Low-Barrier Navigation Center and Housing First Framework Consistent with the City Council's November 17, 2025 authorization, the 350 Merrydale Road Interim Shelter is designed to operate as a "low-barrier navigation center" aligned with the Housing First framework reflected in Welfare and Institutions Code Section 8255. This model prioritizes immediate access to shelter and housing stabilization without imposing prerequisites for admission. Individuals are not required to be sober, participate in treatment, demonstrate income, or have completed any prior service programming — meaning they need not have finished counseling, job training, or similar structured programs before being admitted. Participation in supportive services remains voluntary, and access to shelter is not conditioned on financial situation, criminal record, or treatment compliance.

The Interim Shelter program will operate under a harm reduction framework grounded in evidence-based practices commonly used in shelter and supportive housing settings nationwide. Harm reduction is a practical, person-centered approach that recognizes the complex health and behavioral challenges often experienced by individuals exiting homelessness. Rather than requiring immediate abstinence as a condition of participation, harm reduction strategies focus on reducing risks, improving safety, increasing engagement in services, and supporting incremental progress toward stability and permanent housing.

This approach is widely recognized as an effective model for increasing program retention, reducing returns to unsheltered homelessness, and improving long-term housing outcomes.

Under this framework, participation in the Interim Shelter is contingent upon compliance with the program’s Unified Code of Conduct and Good Neighbor Policy. This consolidated document establishes clear behavioral standards both within the shelter and in the surrounding neighborhood. The Unified Code of Conduct addresses on-site expectations, including zero tolerance for violence, threats, harassment that creates a safety risk, possession or use of weapons, and criminal activity. It also outlines policies related to substance use, prohibited items, quiet hours, cleanliness, guest access, compliance with staff direction, and engagement in case management services. Enforcement procedures are clearly defined and include documentation requirements, progressive interventions, and, when necessary, suspension or dismissal for serious or repeated violations.

The Good Neighbor Policy component governs participant conduct in the surrounding community. It addresses loitering, litter, trespassing, public disturbances, noise, and respectful engagement with nearby residents and businesses. The policy reinforces that participation in the program carries a shared responsibility to maintain community standards and minimize neighborhood impacts.

The harm reduction framework does not equate to an absence of rules. Rather, it pairs clearly articulated expectations with structured, graduated responses that prioritize safety, accountability, and continued engagement whenever possible. Evidence-based practices embedded in the program design include trauma-informed care, housing-focused case management, consistent documentation of incidents, coordinated care planning, and data-driven performance monitoring. Together, these components create SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 7
a structured, service-oriented environment that promotes stability, protects public safety, and advances the City’s objective of transitioning participants to permanent housing as efficiently as possible.

This approach maintains full alignment with best practices and the housing first requirements outlined in the ERF3 grant and the low barrier navigation center model.

Conclusion and Next Steps
Staff is seeking feedback on the proposed operational framework outlined in this report and in Attachment

1. After this, staff will finalize these administrative policy documents and share them with the selected site operator.

The project schedule anticipates the completion of design and construction documents by early Spring 2026, with the construction bidding for site work and installation scheduled to occur shortly thereafter.

City Council award of the construction contract is anticipated for the July 20, 2026, City Council meeting.

In parallel with these activities, staff will finalize the shelter operator agreement, complete staffing and emergency response coordination protocols, and formalize participant intake and transition procedures The Interim Shelter is anticipated to open in phases in Fall 2026, at which time the SCA will be closed in and Mahon Path returned to public use.

Staff will also continue pursuing state, federal, and philanthropic funding sources to address the approximately $4 million needed to sustain operations beyond June 2027. A discussion on the planned approach to fundraising is tentatively scheduled for the April 16, 2026, Homelessness Subcommittee meeting.

COMMUNITY OUTREACH:

Community engagement efforts began with an October 2025 webinar, a December 2025 community meeting, a January 2026 Town Hall, and a January 26, 2026, neighborhood walkabout, in addition to ongoing email correspondence and direct outreach, meetings, and phone calls with adjacent residents and businesses. These meetings generated feedback focused on clarity, safety standards, enforcement consistency, off-site expectations, and reporting mechanisms.

In addition to neighborhood engagement, staff conducted listening sessions with participants at the Sanctioned Camping Area to gather feedback regarding transition opportunities to the Interim Shelter and operational expectations. Input from both community members and program participants informed revisions to the proposed site plan, unified Participant Code of Conduct and Good Neighbor Policy, including clarification of off-site expectations, consolidation of enforcement processes, and development of clear reporting pathways.

Community engagement will continue throughout project implementation. Prior to program opening, the City will provide updated operational materials, maintain public reporting tools, and continue coordination with neighborhood stakeholders to support a successful transition to Fall 2026 operations.

FISCAL IMPACT:

The total estimated cost for 350 Merrydale Interim Shelter project, including property acquisition and Year 1 operations is approximately $10.5 million. The project is supported through multiple funding sources.

The City and County jointly received a $5,999,242 Encampment Resolution Fund Round 3 (ERF-3) grant from the State of California, primarily to address the Mahon Creek Path encampment and establish the Sanctioned Camping Area (SCA). As of February 20, 2026, the City’s portion of the ERF-3 allocation is approximately $3.6 million, of which $1.5 million has been expended, and $1.1 million has been SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 8
encumbered for SCA operations and 350 Merrydale Interim Shelter project-related consultant contracts, including Swinerton Management & Consulting and LCA Architects. The County administers the remaining ERF-3 funds for case management and supportive services. Any remaining ERF-3 funds may be used to support transition activities associated with the 350 Merrydale interim shelter.

The County of Marin has also provided an $8 million grant to the City for the 350 Merrydale Interim Shelter project. Of this amount $7.0 million supported property acquisition, with the remaining $1 million to be provided once the City places the order for the procurement of shelter cabins. The remaining costs beyond the County grant will depend on the timing of shelter opening, final operating costs, and the amount of ERF-3 funding remaining, net of ERF-3 funds required to support the Sanctioned Camping Area prior to the shelter opening. The County has indicated it will match the City’s contributions toward interim shelter operations on a dollar-for-dollar basis through June 2027. Continued operation beyond June 2027 will require additional public or private funding, and staff will continue pursuing grant and fundraising opportunities to support operations through June 30, 2029.

OPTIONS:

The City Council has the following options to consider on this matter:

1. Receive the implementation update and provide direction regarding the operational framework for the 350 Merrydale Road Interim Shelter, including the revised unified Participant Code of Conduct and Good Neighbor Policy.

2. Direct staff to make specific modifications to the operational framework or policy language and return to the City Council with revised documents for further consideration.

3. Receive the report and provide no additional direction.

RECOMMENDED ACTION:

Staff recommends that the City Council receive the project update and provide direction regarding the operational framework for the 350 Merrydale Road Interim Shelter, including the revised Participant Code of Conduct and Good Neighbor Policy.

ATTACHMENTS:

1. Good Neighbor Policy and Code of Conduct
350 Merrydale Road Interim Shelter:

Participant Code of Conduct and
Good Neighbor Policy
Introduction
The 350 Merrydale Road Interim Shelter provides interim housing, onsite services, and supportive programming in a structured and managed environment. The site is staffed 24 hours a day, seven days a week. The Interim Shelter Program is intended to support participants while also ensuring safety, accountability, and respectful integration with the surrounding neighborhood.

This document establishes the expectations, responsibilities, and accountability framework for participation in the Interim Shelter Program. It applies to all program participants and describes how the program operates both within the shelter site and in relation to the surrounding community.

To provide clarity and transparency, this document is organized into two distinct but connected parts:

Part I: Program Participant Code of Conduct
Governs participant behavior, safety, and operations within the shelter site and in connection with shelter-related activities.

Part II: Good Neighbor Policy
Establishes expectations for how program participants, staff, and the shelter operator interact with the surrounding neighborhood and how the City of San Rafael and County of Marin engage with community members.

COMPLIANCE WITH BOTH PARTS IS A CONDITION OF PARTICIPATION IN THE INTERIM SHELTER PROGRAM.

Violations of the Program Participant Code of Conduct or the Good Neighbor Policy are addressed through the unified framework described in this document. This approach is designed to promote consistent, fair handling of expectations related to both on-site conduct and neighborhood impacts, with appropriate due process.

Day-to-day implementation and monitoring of participant expectations is carried out by the shelter operator. City staff provide oversight and coordination, including review of reported concerns and involvement when issues require escalation or interagency response. 350 Merrydale Road Interim Shelter
Participant Code of Conduct and Good Neighbor Policy

Rev. 02/2026
Part I - Program Participant Code of Conduct
Purpose: The Program Participant Code of Conduct establishes clear expectations to maintain safety, dignity, and respect within the shelter site and surrounding environment connected to shelter operations.

1. Core Expectations
All participants are expected to:
• Treat fellow program participants, staff, service and site providers, neighbors, and members of the public with respect and dignity.
• Follow directions from program staff / Site Operator related to safety, program operations, and site management.
• Conduct themselves in a manner that does not disrupt the safety, stability, or functioning of the shelter community.

2. Safety, Violence, and Weapons
The following behaviors pose serious safety concerns and will result in immediate safety intervention and potential program exit:
• Violence, attempted violence, or threats of violence toward any person. • Harassment, intimidation, or aggressive behavior that creates a safety risk. • Possession, use, or display of weapons of any kind.
• Criminal activity occurring on the Interim Shelter property or in areas directly adjacent to the site that is attributable to an identifiable individual. Law enforcement may be contacted as appropriate.

3. Assigned Units and Residency Rules
Each participant is assigned a specific interim shelter unit. • Units may not be shared, transferred, or occupied by anyone not approved to participate in the program.
• Participants may not maintain tents or encampments in San Rafael while enrolled in the Interim Shelter Program.
• Personal belongings must be stored inside the assigned unit or designated storage areas only.
• Items stored outside these permitted areas may be removed 48 hours after the first notice.

4. Entry, Exit, and Site Access Protocols
• Participants must follow site check-in and check-out procedures. • No public drop-in access is permitted.
350 Merrydale Road Interim Shelter
Participant Code of Conduct and Good Neighbor Policy

Rev. 02/2026
• Visitors are allowed only with prior site operator staff approval, within designed hours, and must follow all program rules.
• Participants may not engage in conduct outside the Interim Shelter property, including along the SMART pathway or in neighboring residential or commercial areas, that obstructs public access, creates safety concerns, interferes with transit operations, or disrupts the reasonable use of adjacent properties.

5. Cleanliness and Property Care
Participants are responsible for:
• Keeping their assigned unit clean, orderly, and sanitary. • Respecting shared spaces and common areas.
• Properly disposing of trash and personal waste.
• Damage to property or repeated failure to maintain basic cleanliness may result in corrective action.

6. Quiet Hours
Quiet hours are in effect between 10:00 PM and 7:00 AM. During quiet hours:
• Noise must be kept to a minimum.
• Music, phone use, and conversations must not disturb others • Noise levels during quiet hours must comply with the City of San Rafael Municipal Code Chapter 8.13. “Noise,” including the nighttime residential limits in Table 8.13‑1 (approximately 50 dBA for intermittent sounds and 40 dBA for continuous sounds at nearby residential property lines). For reference, 50 dBA is roughly comparable to the sound level of a quiet conversation or a quiet office or home environment.

7. Fire Safety and Prohibited Items
For safety reasons, the following are not permitted:
• Open flames or candles.
• Smoking outside designated areas.
• Gasoline, propane, butane, torches, or flammable chemicals. • Unauthorized heaters, generators, or cooking equipment.

8. Smoking, Alcohol, and Substances
• Smoking is permitted only in designated outdoor areas. • The Interim Shelter does not require sobriety as a condition of participation. However, possession, distribution, or use of substances that create a safety risk, violate applicable law, or disrupt shelter operations will be addressed through the Accountability Framework.
• On-site and off-site supportive services, including counseling and referrals, are available to participants who request assistance.
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9. Pets and Service Animals
• Approved pets must remain under the owner’s control at all times. • Pets must be leashed outside the unit, and pet waste must be cleaned up and properly disposed of to maintain site cleanliness.
• Animals that exhibit behavior posing a safety concern, such as biting, attempting to bite, or repeated threatening behavior toward people or other animals, may be evaluated for continued eligibility to remain onsite.
• Participants must follow leash and control rules both on-site and when walking pets offsite.

10. Health and Wellness Requirements
Participants may be required to:
• Participate in health or wellness screenings.
• Follow public health guidance during outbreaks or emergencies.

Refusal to comply may affect continued participation.

11. Relationship to the Good Neighbor Policy
In addition to the expectations set forth in this Program Participant Code of Conduct, participants are required to comply with the Good Neighbor Policy contained in Part II of this document.

Compliance with both Part I and Part II is a condition of participation in the Interim Shelter Program. Violations of either may result in corrective action, up to and including removal from the program, consistent with the Program Accountability and Response Framework described later in this document.

Part II – Good Neighbor Policy

1. Purpose, Intent and Goals
The City of San Rafael and County of Marin are committed to ensuring that the Interim Shelter at 350 Merrydale Road operates safely, respectfully, and in a manner that positively integrates with the surrounding neighborhood.

This Good Neighbor Policy establishes shared expectations for program participants, staff, the shelter operator, and community members. It focuses on how the Interim Shelter Program interacts with the surrounding community and how concerns are addressed in a transparent, coordinated, and accountable manner.

The goals of the Good Neighbor Policy are to:
350 Merrydale Road Interim Shelter
Participant Code of Conduct and Good Neighbor Policy

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1. Maintain peaceful, safe, and clean neighborhoods for both program participants and surrounding residents and businesses, and address any safety concerns related to the operation of the Interim Shelter in coordination with appropriate public safety partners.

2. Facilitate communication among community partners, including the City of San Rafael, County of Marin Health and Human Services, transit agencies, and other service providers.

3. Maintain clear, accessible points of contact and resolution for addressing community concerns or disputes.

4. Foster mutual respect for community members and protection of public and private property.

5. Encourage active participation of shelter operators in sustaining the neighborhood’s cleanliness, safety, and vitality.

6. Maintain compliance with applicable property maintenance standards that preserve community character and quality of life.

7. Provide accountability for criminal or disruptive behavior, including cooperation with law enforcement when necessary.

8. Maintain accessible, publicized contact information—available 24/7—for community inquiries or concerns.

9. Convene periodic meetings with community partners, including nearby residents and businesses, to review operations, share updates, and address emerging issues.

10. Notify neighbors of significant program or facility changes in advance and seek community input where appropriate.

11. Document and review concerns or complaints to provide timely and effective follow-up and corrective action.

2. Guiding Values
The Good Neighbor Policy is guided by the following values:
• Responsiveness: Maintain open communication with neighbors and adjust operations based on feedback.
• Collaboration: Partner with residents, community organizations, and public agencies to foster shared understanding.
• Accountability: Measure and report outcomes such as housing placements and reductions in unsheltered homelessness and hold the County of Marin, City of San Rafael and its service providers accountable to the community. • Coordination: Align program operations with Marin County’s Coordinated Entry System, outreach teams, and public safety partners. Services offered at the site are reserved exclusively for participants in the Interim Shelter Program.

3. Safety and Security Practices
To support neighborhood safety and program accountability:

1. Site operator staff conduct regular site walks and neighborhood walks to monitor conditions, maintain cleanliness, and identify concerns.

2. Lighting and security systems are maintained to support visibility and promote safety. 350 Merrydale Road Interim Shelter
Participant Code of Conduct and Good Neighbor Policy

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3. Contracted staff members follow their agency’s standard emergency protocols, including immediate contact with Police, Fire, or SAFE when necessary.

4. The shelter complies with health and safety requirements established by the City and County, including fire safety and public health standards.

5. Concerns raised by residents, neighbors, or community partners are reviewed and addressed in a timely and appropriate manner.

6. Safety and security practices are implemented by the shelter operator as part of day-today operations. City staff work closely with the operator to support consistent application of safety protocols, including coordination, review of reported concerns, and involvement when issues require escalation or interagency response.

7. The City and shelter operator are committed to ensuring that program participants are treated with dignity and respect. Harassment, intimidation, or targeting of program participants by any individual will not be tolerated. Concerns related to participant safety will be reviewed and addressed in coordination with appropriate public safety or community partners, consistent with applicable law.

4. Community Engagement and Complaint Resolution Practices A designated City contact (email and phone) is available during business hours to address neighborhood concerns.
i. Email: [email protected]. This email is monitored by Community Services Staff during normal business hours.
ii. Phone: 415-256-5565 (Daniel Cooperman, Community Services Division Director Direct Line)

2. A 24-hour contact number is maintained for urgent matters. Outside of normal business hours, calls are directed to SAFE or law enforcement as appropriate. All complaints are documented, investigated, and resolved with timely follow-up, consistent with confidentiality requirements.
a. SRPD Non-Emergency Line: 415-485-3000.
b. In case of emergency call 9-1-1.

3. The City maintains an updated webpage with program information, performance data, and meeting schedules.

4. Periodic community meetings will be held to review neighborhood concerns, share updates and address emerging issues.

5. The City and County encourage coordination with neighborhood watch programs and community associations to enhance safety and communication.

6. The City maintains a Community Contact & Response Guide (“Who Do I Call?”) outlining reporting pathways and appropriate points of contact.

7. The City will also utilize the SeeClickFix reporting tool to allow community members to submit non-emergency concerns such as cleanliness or maintenance issues. The tool is expected to be available by mid-March 2026.
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Accountability and Response Framework
Parts I and II of this document establish expectations for participation in the Interim Shelter Program and for interaction with the surrounding neighborhood. When violations of these expectations occur, they are addressed through a single, unified response framework. This framework applies to all violations of the Program Participant Code of Conduct and the Good Neighbor Policy and is designed to promote safety, accountability, consistency, and due process.

Violations of the Program Participant Code of Conduct (Part I) or the Good Neighbor Policy (Part II) are addressed through the response framework described below. The nature, severity, and frequency of the behavior are considered when determining the appropriate response.

Day-to-day implementation and monitoring of participant expectations is carried out by the shelter operator. City staff provide oversight and coordination, including review of reported concerns, consultation with the operator and County partners, and involvement when issues require escalation or interagency response.

All accountability actions will be documented.

Minor Infractions
Minor infractions are behaviors that do not pose an immediate safety risk but disrupt shelter operations or negatively impact the surrounding community. Examples may include noise disturbances, disrespectful communication, failure to follow site rules, or other low-level behaviors.

Minor infractions are addressed through a progressive response, which includes:

Step 1: Verbal Warning
• Site Operator discusses the behavior with the participant. • Expectations under the Code of Conduct and Good Neighbor Policy are reviewed. • The participant is given an opportunity to share their perspective.

Step 2: Written Warning and Corrective Action Plan
• If behavior continues, the Site Operator issues a written warning. • A Corrective Action Plan may be implemented, which can include increased check-ins with Site Operator, City staff, security, or case managers. • The goal is behavior change and continued participation in the program.

Step 3: Removal from the Program
• If non-compliance persists despite corrective efforts, the participant may be exited from the program. When feasible, Site Operator staff will provide notice and coordinate transition support with service partners.
350 Merrydale Road Interim Shelter
Participant Code of Conduct and Good Neighbor Policy

Rev. 02/2026
Major Infractions
Major infractions are behaviors that pose a safety risk or involve serious violations, including but not limited to violence or threats of violence, possession or use of weapons, serious criminal activity, destruction of property, harassment, or behavior creating an immediate safety concern.

Major infractions result in immediate action, including:

Step 1: Immediate Safety Intervention
• The Site Operator takes appropriate and timely safety measures to protect participants, staff, and the surrounding community.
• Security or law enforcement may be contacted when appropriate. • The participant may be temporarily separated or placed on temporary suspension if a cooling-off period is necessary.
• When feasible, referrals to short-term services, including medical or behavioral health support, may be provided.

Step 2: Incident Review and Determination
• The Site Operator documents the incident.
• Shelter leadership, in coordination with City staff, reviews the incident as soon as practicable.
• A determination is made regarding suspension, conditional return, or program exit.

Step 3: Program Exit (If Warranted)
• For serious safety-related incidents, a participant may be exited from the program without prior warnings.
• When appropriate and safe, Site Operator staff will provide information about alternative service connections.

Re-Entry Consideration
In limited circumstances and at the discretion of program leadership, a former participant may request future consideration for re-entry. Decisions are based on demonstrated behavior change, engagement with services, and risk assessment.

Throughout the process, the Site Operator works with participants to address concerns, support positive behavior change, and encourage continued participation in the program. Exiting participants to unsheltered homelessness is not the goal of this program. In most cases where a program exit is necessary, the Site Operator will make reasonable efforts to coordinate a warm handoff to appropriate service providers or work with City and County partners to identify alternative shelter or placement options, based on availability and individual circumstances. __________________________________________________________________________________________ 350 Merrydale Road Interim Shelter
Participant Code of Conduct and Good Neighbor Policy

Rev. 02/2026
Acknowledgment and Agreement
By signing below, I acknowledge that:

I have received and reviewed the Interim Shelter Program Participant Code of Conduct and Good Neighbor Policy for the 350 Merrydale Road Interim Shelter.

The expectations and requirements set forth in Part I (Program Participant Code of Conduct) and Part II (Good Neighbor Policy) have been explained to me.

I understand that compliance with both parts of this document is required to remain in the Interim Shelter Program.

I understand that violations of the Code of Conduct or the Good Neighbor Policy may result in corrective action, up to and including removal from the Interim Shelter Program, consistent with the Program Accountability and Response Framework described in this document.

Participant Name (Printed): ______________________________________ Signature: ______________________________________
Date: ______________________________________
____________________________________________________________________________________

FOR CITY CLERK ONLY
Council Meeting:

Disposition:

SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: Jonathan Schellin
Deputy Director, Public Works
Cory Bytof
Sustainability Program Manager
City Manager Approval: ___
TOPIC: ELECTRIC VEHICLE CHARGING EQUIPMENT PURCHASE
SUBJECT: RESOLUTION AUTHORIZING THE CITY MANAGER TO PROCURE ELECTRIC

VEHICLE CHARGING EQUIPMENT THROUGH A SOURCEWELL COOPERATIVE PURCHASING AGREEMENT IN AN AMOUNT NOT TO EXCEED $351,245 AND AUTHORIZE SUPPLEMENTAL BUDGET APPROPRIATIONS OF $450,000 WITHIN THE CAPITAL IMPROVEMENT FUNDS (FUND 401) SUPPORTED BY ADDITIONAL

GRANT FUNDING SECURED FOR THE PROJECT FOR A TOTAL COST NOT TO EXCEED $988,000.

RECOMMENDATION:

Staff recommends that the City Council adopt a resolution authorizing the City Manager to procure electric vehicle charging equipment through a Sourcewell Cooperative Purchasing Agreement for the Public Works facility at 111 Morphew Street in an amount not to exceed $351,245 and authorize supplemental budget appropriations of $450,000 within the Capital Improvement Funds (Fund 401), supported by additional grant funding secured for the Project for a total cost not to exceed $988,000.

BACKGROUND:

Vehicle emissions are the largest source of greenhouse gas emissions in the City’s municipal greenhouse gas inventory. San Rafael’s Climate Change Action Plan (CCAP) includes Measure LCT-M1, directing the City to purchase or lease zero-emission vehicles for the City fleet whenever possible. It targets a 50% reduction in fuel use by 2030. In addition, the City Council approved an Electric Vehicle Acceleration Strategy Workplan in 2023 that contains priority action items by 2025 to 1) develop a fleet replacement plan that includes activities to convert the City’s fleet to 100% zero-emissions vehicles, inclusive of charging infrastructure, and 2) to identify local fire and police conversion of mission-critical and nonemergency fleet vehicles. Finally, the California Air Resources Board adopted the Advanced Clean Fleets Regulation for local government vehicle fleets, which the City must comply with (California Code of Regulations Title 13, Division 3, Chapter 1, Article 3.2).

Staff have been working on transitioning the City fleet for the past two years. This includes securing Federal Energy Efficiency Conservation Block Grant funds, no-cost technical assistance from Marin Clean Energy (MCE) and the Metropolitan Transportation Commission, and contracting with a third-party Agenda Item No: 4.b
Meeting Date: March 16, 2026
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
technical consulting team to plan the transition. Last year, the City was accepted into the Pacific Gas and Electric Company’s (PG&E) EV Fleet Electrification program, which commits PG&E to installing additional infrastructure to serve electric-vehicle loads at City facilities. The City Council approved a contract with PG&E to participate in the program on June 2, 2025, and determined this work to be categorically exempt under CEQA Guideline 15301 (minor alteration of existing facilities), 15303(e) (appurtenant structure to garages and carports), and/or 15311 (placement of minor structures appurtenant to existing uses). The program includes PG&E fully funding the utility side of the meter upgrades, financial assistance for the City side of the meter work, and financial incentives for City vehicle purchases. PG&E also provides technical assistance to identify and secure additional incentives for the chargers and vehicles, and has accelerated the timeline for PG&E’s work to build out the electrical supply needed to facilitate high-speed charging at the Corps Yard for City fleet vehicles. This will help the City comply with the Advanced Clean Fleet Regulation and avoid significant costs for transformer and electrical capacity expansion. Finally, this upgraded service also includes a separate meter with a lower cost per kWh, which will provide the City with substantial annual savings by replacing fuel costs with lower electricity costs.

ANALYSIS:

Final designs are complete for the project, and staff are working with the NV5 consultant team to procure equipment and initiate construction, with a completion target of mid-June this year. Completing the installation by June 30, 2026, will allow the City to apply for the Federal Investment Tax Credit program, which would provide the City with $285,900 to $381,200 in project reimbursement. In addition, it will allow the City to submit a request to the Federal Energy Efficiency Conservation Block Grant program for payment of $123,900, which was awarded to the City in 2024.

At this time, staff is seeking City Council authorization to procure the electrical supply and vehicle charging equipment. This equipment will be purchased through Sourcewell Cooperative Purchasing Agreements, which allows for better pricing than the open market, sole-source procurement, and expedited delivery. Per San Rafael Municipal Code 2.55.100:

Purchases of supplies, material, equipment or services and sales of surplus property made under a cooperative purchasing program, such as by utilizing purchasing agreements maintained by the United States government or any agency or division thereof, the State of California, County of Marin, or other public agencies, are exempt from the competitive bidding requirements of this chapter.

In consultation with the City’s EV fleet consultant, NV5, and in accordance with PG&E Fleet Program requirements, and based on several regional references, staff recommends Kempower for the charging equipment manufacturer. Kempower charging equipment is listed among PG&E Fleet’s approved equipment manufacturers, which is a requirement of the PG&E Fleet program; it is highly recommended by regional customers with experience with the equipment; and it provides unique charging flexibility, with the capability to deliver both level two and level three charging speeds. This will enable a high degree of flexibility in load management and charging speeds, and will ensure the City can support fast charging for any fleet vehicle based on the scenario, from overnight charging that optimizes for the lowest electrical rates to rapid charging and the redeployment of an emergency vehicle at any time. The equipment has also been designed to support future phases with additional charging ports, allowing up to eight more chargers to be installed with minimal changes to the electrical supply.

City Council approval of the proposed resolution aligns with the City’s FY 2025-2028 Strategic Plan, specifically:

SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
• Goal C.1: Reduce greenhouse gas emissions from both community and municipal sources. • Objective C.1.1: Develop and begin implementing a plan to expand facility electric vehicle charging infrastructure and transition the City’s fleet to zero emission vehicles.

FISCAL IMPACT:

The electric vehicle charging equipment, initial software cost, and preventative maintenance service estimate is not to exceed $351,245. This amount includes the first year of software costs, a five-year preventive maintenance plan discounted for paying upfront, and a $52,000 discount for procuring the equipment through Sourcewell. Initial funding for this purchase is included in Capital Improvement Fund (401) appropriations for FY 2025-26, but additional appropriations will be required to fully fund the remainder of this project due to unexpected site conditions and changes in scope to increase charging capacity for public safety vehicles, which secured additional incentives.

Staff is requesting City Council authorization for a supplemental appropriation of $450,000 within the Capital Improvement Fund (Fund 401) to fully fund this project through completion. All $450,000 is expected to be reimbursed through the combined grant funding secured since the project began with City Council approval on June 2, 2025.

The total project cost is $988,000, an increase from the original project cost projection of $538,000, which is expected to be offset by additional grant funds secured to fully fund the requested appropriation.

Current grant estimates include PG&E EV Fleet Transition Grant for $240,000 ($40,000 of which is intended to offset future EV purchases as part of the EV Fleet Transition Program), the Energy Efficiency Conservation Block Grant (EECBG) for $123,900, and the Investment Tax Credit (ITC) estimated between $285,900 to $381,200. Final grant revenue will be partially based on the City's final total cost and is expected to range from $649,800 to $745,100. ITC grant funding cannot be received until the charging system is fully active, with a deadline of June 30, 2026. Including the additional requested $450,000 for this project, the total authorized project cost will be $988,000, and the final total cost to the City after grant funding is received is estimated to be between $242,900 to $338,200.

OPTIONS:

The City Council has the following options to consider relating to this item:

1. Adopt the resolution as presented.

2. Adopt the resolution with amendments.

3. Do not adopt the resolution.

RECOMMENDED ACTION:

Staff recommends that the City Council adopt a resolution authorizing the City Manager to procure electric vehicle charging equipment through a Sourcewell Cooperative Purchasing Agreement for the Public Works facility at 111 Morphew Street in an amount not to exceed $351,245 and authorize supplemental budget appropriations of $450,000 within the Capital Improvement Funds (Fund 401) supported by additional grant funding secured for the Project for a total cost not to exceed $988,000.

ATTACHMENTS:

1. Resolution
RESOLUTION NO.

A RESOLUTION AUTHORIZING THE CITY MANAGER TO PROCURE ELECTRIC VEHICLE

CHARGING EQUIPMENT THROUGH A SOURCEWELL COOPERATIVE PURCHASING AGREEMENT IN AN AMOUNT NOT TO EXCEED $351,245 AND AUTHORIZE SUPPLEMENTAL BUDGET APPROPRIATIONS OF $450,000 WITHIN THE CAPITAL IMPROVEMENT FUNDS (FUND 401) SUPPORTED BY ADDITIONAL GRANT FUNDING SECURED FOR THE PROJECT FOR A TOTAL COST NOT TO EXCEED $988,000
WHEREAS, the City of San Rafael is required to comply with the Advanced Clean Fleets regulations of the California Air Resources Board; and
WHEREAS, the Advanced Clean Fleet regulations (Title 13, Division 3, Chapter 1, Article 3.2) require transitioning the City fleet to electric or zero emissions vehicles in phases starting in 2024 with a requirement for 50% of fleet purchases to be Zero Emission Vehicles starting in 2024, and 100% of fleet purchases to be Zero Emission Vehicles starting in 2027 with some exceptions; and WHEREAS, the City of San Rafael has applied for and been accepted into the Pacific Gas and Electric Company’s EV Fleet Electrification program (“Project”); and WHEREAS, the City of San Rafael participates in a Cooperative Purchasing Agreement through Sourcewell in order to benefit from cost savings and other benefits; and WHEREAS, San Rafael Municipal Code 2.55.100 authorizes purchases of supplies, material, equipment or services and sales of surplus property made under a cooperative purchasing program, such as by utilizing purchasing agreements maintained by the United States government or any agency or division thereof, the State of California, County of Marin, or other public agencies, without competitive bidding by the City; and
WHEREAS, the City of San Rafael wishes to purchase electric vehicle charger equipment and initial software for an electric vehicle charger installation at the Public Works facility at 111 Morphew Street in San Rafael through the Cooperative Purchasing Agreement the City has with Sourcewell; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Rafael finds the foregoing recitals are true and correct, and hereby authorizes the City Manager to procure electric vehicle charging equipment through a Sourcewell Cooperative Purchasing Agreement for the Public Works facility at 111 Morphew Street in an amount not to exceed $351,245; and, BE IT FURTHER RESOLVED, that the City Council authorizes supplemental budget appropriations of $450,000 within the Capital Improvement Funds (Fund 401), supported by additional grant funding secured for the Project, augmenting funding previously approved for a total cost not to exceed $988,000.

I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of San Rafael, held on Monday, the 16th of March 2026, by the following vote, to wit:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:
_____________________
Lindsay Lara, City Clerk