SAN RAFAEL CITY COUNCIL AGENDA
Regular Meeting
Monday, October 5, 2026 at 6:00 P.M.
San Rafael Council Chambers & Virtual
1400 Fifth Avenue, San Rafael, CA 94901
Virtual Participation:
Webinar: https://tinyurl.com/city-council-1
Phone: (669) 444-9171
ID: 863-4489-1398#
The City of San Rafael welcomes public participation and members of the public may participate in this meeting in-person, online via Webinar and by telephone. The meeting will be broadcast on Cable TV Channel 27, and live on YouTube www.youtube.com/cityofsanrafael.
Public comment is accepted during Open Time for Public Expression for matters not on the agenda and during each agenda item when invited by the Mayor. Speakers are generally allotted 2 minutes, although the Mayor may adjust the time based on the number of speakers. For assistance, contact the City Clerk’s Office at 415-485-3066 or [email protected].
To participate in person: When the Mayor invites public comment, approach or form a line at the podium and address the City Council.
To participate online, by phone, or in writing: To participate online, use the webinar link listed on this agenda and select “Raise Hand” when you wish to speak. To participate by phone, call the number listed on the agenda, enter the Webinar ID, and press *9 to raise your hand. When invited to speak, press *6 to unmute. Participants will be muted when their allotted speaking time has concluded. Written comments may be submitted to [email protected] by 4:00 p.m. before the meeting and will be provided to the City Council and made part of the record, any comments received after 4:00 p.m. will be provided to the City Council and made part of the record the following day.
If webinar service is disrupted, the meeting will be paused while staff works to restore access.
Updated participation information may be posted on the City’s Public Meetings webpage.
Disability Accommodations, Language Access and Interpretation: The City provides interpretation services upon request. Members of the public may submit a Request for Interpretation or contact the City Clerk’s Office by the Friday before the meeting. The City will make every effort to provide an interpreter when requested. Members of the public may also use their own interpretation services or devices.
Anyone needing an accommodation should contact the City Clerk’s Office. The City will use best efforts to provide reasonable accommodations to ensure accessibility in accordance with applicable laws and City procedures.
Meeting Decorum: The City welcomes and encourages public participation. Individuals whose conduct materially disrupts the meeting, whether participating in person or remotely, may be warned and, if the behavior continues, removed from the meeting in accordance with the City’s Disruptive Behavior in Public Meetings Policy.
2 OPEN TIME FOR PUBLIC EXPRESSION
Members of the public may speak to the City Council on items that are not on the agenda and are within the Council’s jurisdiction. Please note that, under state law, the City Council generally cannot discuss or take action on items that are not on the agenda, unless there is an emergency or an urgent issue that arose after the agenda was posted. Each speaker may speak for up to two minutes. The Mayor may limit the total amount of time allocated for Open Time for Public Expression and may continue any remaining public comments to the end of the meeting.
Comments should be respectful to the community.
CITY MANAGER AND COUNCILMEMBER REPORTS:
(including AB 1234 Reports on Meetings and Conferences Attended at City Expense)
1. City Manager and Councilmember Reports:
CONSENT CALENDAR:
The opportunity for public comment on consent calendar items will occur prior to the City Council’s vote on the Consent Calendar. The City Council may approve the entire consent calendar with one action. In the alternative, items on the Consent Calendar may be removed by any City Council or staff member, for separate discussion and vote.
2. Consent Calendar Items:
a. Approval of Minutes
Approve Minutes of the Special and Regular City Council Meetings of September 8, 2026 (CC)
Recommended Action - Approve Minutes as submitted
b. Conflict of Interest Code Update
Resolution Superseding Resolution No. 15339, Re-adopting the Fair Political Practices Commission Model Conflict of Interest Code as the City’s Conflict of Interest Code, and Adopting a Revised List of Designated Employee Positions and Disclosure Categories, to be Incorporated into the City’s Conflict of Interest Code (CC) Recommended Action - Adopt Resolution
c. Real Property Transfer Tax Budget Planning
Resolution Establishing Budget Planning Guidelines for Potential Real Estate Property Tax Revenues (CM)
Recommended Action – Adopt Resolution
d. Proclamations
Proclamations in Recognition of:
i. Cybersecurity Awareness Month
ii. Fire Prevention Week
Recommended Action – Receive and file
e. Temporary Street Closure for the Wildcare Ribbon Cutting Event Resolution Authorizing a Temporary Street Closure on Albert Park Lane (Between B Street and Lindaro Street) in San Rafael for the Wildcare Ribbon Cutting Event (CED) Recommended Action – Adopt Resolution
3 f. Information Technology Services Agreement Renewal
Resolution Authorizing the City Manager to Execute a General Services Agreement with Xantrion, Inc., for Information Technology Services from November 1, 2026, Through October 31, 2027, in an Amount Not to Exceed $1,245,000 (DS) Recommended Action – Adopt Resolution
g. Amendment to Contract with Adaptive Home Hardening for Additional Funding Resolution Authorizing the City Manager to Execute Amendment No. 1 to the Contract with Adaptive Home Hardening LLC for the Vent Home Hardening Project (Contract No. 2026.0034), in an Additional Amount Not to Exceed $150,000, for a Total Amount Not to Exceed $250,000 and Appropriating $150,000 from Available Measure C: Wildfire Prevention Fund (Fund 242) Balance (FD)
Recommended Action – Adopt Resolution
h. Stormwater Pump Station Repair Agreement
Resolution Waiving Competitive Bidding Requirements and Authorizing the City Manager to Enter into a Maintenance Agreement with Pump Repair Service Company to Replace Two (2) Stormwater Pumps for an Amount No to Exceed $460,000 (PW) Recommended Action – Adopt Resolution
i. Lincoln Avenue Corridor Safety Improvements at Wilson Court and Brookdale Avenue Project
Resolution Authorizing an Amendment to the Contract with Altor Construction LLC (“Altor”) to Increase the Not-To-Exceed Contract Amount by $790, for a Total Not-ToExceed Contract Amount of $327,990; And Accepting Completion of the Lincoln Ave Corridor Safety Improvements at Wilson Ct and Brookdale Ave Project, City Project No.
C441145310, and Authorize the City Clerk to file the Notice of Completion (PW) Recommended Action – Adopt Resolution
OTHER AGENDA ITEMS
3. Other Agenda Items:
a. State of California Prohousing Designation
Resolution Authorizing Application to and Participation in the State of California’s Prohousing Designation Program (CED)
Recommended Action – Adopt Resolution
b. Exclusive Negotiating Agreement Regarding Affordable Housing Resolution Authorizing the City Manager to Enter into an Exclusive Negotiating Agreement with Eden Housing for Negotiation of a Disposition and Development Agreement for Affordable Housing at the Property Located at 350 Merrydale Road and 3833 Redwood Highway (Assessor’s Parcel Numbers 179-041-27 and 179-041-28) (Property) (CED)
Recommended Action – Adopt Resolution
c. Flooding Risks, Preparing for El Niño, and Emergency Declaration Presentation on Flood Risk, Preparedness, and Sea Level Rise; Resolution Proclaiming the Existence of a Local Emergency in the City of San Rafael Due to the Projected Impacts from El Niño During Winter 2026-2027 and Authorizing Necessary Actions to Prepare for and Respond to the Emergency, and Authorizing a Supplemental FY 2026-27 Budget Appropriation of $500,000 from the General Fund Emergency Reserve for Storm Preparation and Response (CM)
Recommended Action – Receive presentation and Adopt Resolution 4 ADJOURNMENT:
Any records relating to an agenda item, received by a majority or more of the Council less than 72 hours before the meeting, shall be available for inspection online and at City Hall, 1400 Fifth Avenue, and placed with other agenda-related materials on the table in front of the Council Chamber prior to the meeting. Sign Language interpreters may be requested by calling (415) 485-3066 (voice), emailing [email protected] or using the California Telecommunications Relay Service by dialing “711”, at least 72 hours in advance of the meeting. Copies of documents are available in accessible formats upon request.