Agenda packet — San Rafael City Council, October 19, 2026

SAN RAFAEL CITY COUNCIL AGENDA
Regular Meeting
Monday, October 19, 2026 at 6:00 P.M.

San Rafael Council Chambers & Virtual
1400 Fifth Avenue, San Rafael, CA 94901
Virtual Participation:

Webinar: https://tinyurl.com/city-council-2
Phone: (669) 444-9171
ID: 860-6190-5675#
The City of San Rafael welcomes public participation and members of the public may participate in this meeting in-person, online via Webinar and by telephone. The meeting will be broadcast on Cable TV Channel 27, and live on YouTube www.youtube.com/cityofsanrafael.

Public comment is accepted during Open Time for Public Expression for matters not on the agenda and during each agenda item when invited by the Mayor. Speakers are generally allotted 2 minutes, although the Mayor may adjust the time based on the number of speakers. For assistance, contact the City Clerk’s Office at 415-485-3066 or [email protected].

To participate in person: When the Mayor invites public comment, approach or form a line at the podium and address the City Council.

To participate online, by phone, or in writing: To participate online, use the webinar link listed on this agenda and select “Raise Hand” when you wish to speak. To participate by phone, call the number listed on the agenda, enter the Webinar ID, and press *9 to raise your hand. When invited to speak, press *6 to unmute. Participants will be muted when their allotted speaking time has concluded. Written comments may be submitted to [email protected] by 4:00 p.m. before the meeting and will be provided to the City Council and made part of the record, any comments received after 4:00 p.m. will be provided to the City Council and made part of the record the following day.

If webinar service is disrupted, the meeting will be paused while staff works to restore access.

Updated participation information may be posted on the City’s Public Meetings webpage.

Disability Accommodations, Language Access and Interpretation: The City provides interpretation services upon request. Members of the public may submit a Request for Interpretation or contact the City Clerk’s Office by the Friday before the meeting. The City will make every effort to provide an interpreter when requested. Members of the public may also use their own interpretation services or devices.

Anyone needing an accommodation should contact the City Clerk’s Office. The City will use best efforts to provide reasonable accommodations to ensure accessibility in accordance with applicable laws and City procedures.

Meeting Decorum: The City welcomes and encourages public participation. Individuals whose conduct materially disrupts the meeting, whether participating in person or remotely, may be warned and, if the behavior continues, removed from the meeting in accordance with the City’s Disruptive Behavior in Public Meetings Policy.
2 OPEN TIME FOR PUBLIC EXPRESSION
Members of the public may speak to the City Council on items that are not on the agenda and are within the Council’s jurisdiction. Please note that, under state law, the City Council generally cannot discuss or take action on items that are not on the agenda, unless there is an emergency or an urgent issue that arose after the agenda was posted. Each speaker may speak for up to two minutes. The Mayor may limit the total amount of time allocated for Open Time for Public Expression and may continue any remaining public comments to the end of the meeting.

Comments should be respectful to the community.

CITY MANAGER AND COUNCILMEMBER REPORTS:
(including AB 1234 Reports on Meetings and Conferences Attended at City Expense)

1. City Manager and Councilmember Reports:

CONSENT CALENDAR:

The opportunity for public comment on consent calendar items will occur prior to the City Council’s vote on the Consent Calendar. The City Council may approve the entire consent calendar with one action. In the alternative, items on the Consent Calendar may be removed by any City Council or staff member, for separate discussion and vote.

2. Consent Calendar Items:
a. Approval of Minutes
Approve Minutes of the Special and Regular City Council Meetings of October 5, 2026 (CC)
Recommended Action - Approve Minutes as submitted
b. Public Art Review Board
Resolution Repealing and Replacing the Public Art Review Board Bylaws to Remove the Park and Recreation Commission Representative and Replace it with an At-Large Member Seat; and Appoint Alexa Apallas to the Public Art Review Board Through the End of October 2030 (CC)
Recommended Action - Adopt Resolution and make appointment c. 350 Merrydale Road Food Delivery Services
Resolution Authorizing the City Manager to Negotiate and Execute an Agreement for Food Delivery Services for the Interim Shelter Located at 350 Merrydale Road with Everytable, PBC, in an Amount Not to Exceed $106,000, Through June 30, 2027(CM) Recommended Action – Adopt Resolution
d. Temporary Street Closures for Special Events
Resolution Authorizing Temporary Street Closures in San Rafael for Special Events, Including the Wildcare Opening Weekend Celebration and the Annual Winter Wonderland Event (CED)
Recommended Action – Adopt Resolution
e. Authorize a Professional Services Agreement with Placeworks to Prepare the Northgate Specific Plan
Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Placeworks in an Amount Not to Exceed $797,000 for the Preparation of the Northgate Specific Plan Utilizing Funds Previously Awarded from the Metropolitan Transportation Commission Through the One Bay Area Grant 3 Program: CEQA Determination: Exempt Pursuant to CEQA Guideline 15262 (CED) Recommended Action – Adopt Resolution
3 f. California Department of Parks and Recreation, Division of Boating and Waterways Grant Acceptance
Resolution Approving the Acceptance and Appropriation of State of California, Department of Parks and Recreation, Division of Boating and Waterways Grant Funds in the Amount of $65,233 for the “Boating Safety and Enforcement Equipment Grant,” and Authorizing the City Manager or Designee to Execute a Grant Agreement and Any Other Documents Related to the Grand (PD)
Recommended Action – Adopt Resolution
g. Fire Department Apparatus Replacement Fiscal Year 2026-27 Resolution Authorizing the City Manager to Purchase a Replacement Wildland Fire Apparatus Through a Cooperative Purchase Agreement Using HGAC Contract FS12- 23 in an Amount Not to Exceed $716,000; Authorize Supplemental Budget Appropriation of $817,000 from the Vehicle Replacement Fund (PW) Recommended Action – Adopt Resolution

SPECIAL PRESENTATIONS

3. Special Presentations:
a. Proclamation in Recognition of National First Responders’ Day (PW)

PUBLIC HEARINGS

4. Public Hearings
a. San Rafael Citywide Bicycle and Pedestrian Plan 2026 Update Resolution Adopting the San Rafael Citywide Bicycle and Pedestrian Plan 2026 Update; CEQA Determination: Exempt Pursuant to California Public Resources Code Section 21080.20 (PW)
Recommended Action – Adopt Resolution

OTHER AGENDA ITEMS

5. Other Agenda Items:
a. Second Street and Fourth Street Intersection Improvements Project Resolution Approving the Plans and Specifications for the Second St. and Fourth St.

Intersection Improvements Project, City Project No. C441140910; Awarding and Authorizing the City Manager to Execute the Construction Agreement with Ghilotti Bros., Inc. in the Amount of $2,297,267; And Authorizing the City Manager to Amend the Contract Amount Using Contingency Funds of $577,733 for a Total Not-To-Exceed Amount of $2,875,000; CEQA Determination Exempt Pursuant To CEQA Guideline 15301
Recommended Action – Adopt Resolution
Resolution Authorizing the City Manager to Execute a Professional Services Agreement with Consor North America, Inc., to Provide Construction Management, Inspection, and Material Testing Services for the Second St. and Fourth St. Intersection Improvements Project (the “Project”) in the Amount Not to Exceed $573,908 Recommended Action – Adopt Resolution
ADJOURNMENT:

SAN RAFAEL SUCCESSOR AGENCY
4 CONSENT CALENDAR:

1. Consent Calendar:
a. Dissolution of the Successor Agency to the San Rafael Redevelopment Agency Resolution of the Successor Agency to the San Rafael Redevelopment Agency in the Matter of Approving a Renewed Request to Formally Dissolve the Successor Agency (Fin)
Recommended Action – Adopt Resolution
ADJOURNMENT:

Any records relating to an agenda item, received by a majority or more of the Council less than 72 hours before the meeting, shall be available for inspection online and at City Hall, 1400 Fifth Avenue, and placed with other agenda-related materials on the table in front of the Council Chamber prior to the meeting. Sign Language interpreters may be requested by calling (415) 485-3066 (voice), emailing [email protected] or using the California Telecommunications Relay Service by dialing “711”, at least 72 hours in advance of the meeting. Copies of documents are available in accessible formats upon request.

Minutes subject to approval at the 10/19/26 City Council Meeting

SAN RAFAEL CITY COUNCIL MINUTES
Special Meeting
Monday, October 5, 2026 at 4:30 p.m.

City Hall, Third Floor Conference Room & Virtual
1400 Fifth Avenue, San Rafael, CA 94901
Virtual Participation:

Webinar: https://tinyurl.com/spcc-2026-10-05
Phone: +1 (669) 444-9171
ID: 850-3849-5472#

Present: Councilmember Bushey
Vice Mayor Kertz
Councilmember Hill
Councilmember Llorens Gulati
Mayor Kate

Absent: None
Also Present: City Clerk Lindsay Lara
Mayor Kate called the meeting to order at 4:31 p.m. and invited public comment on agenda items; however, there were none.

1. Board, Commission and Committee Interviews
Interview Applicants and Make Appointments to the Park & Recreation Commission to October 2030 and the Public Art Review Board to October 2030 (CC) The City Council interviewed the following applicants for Park and Recreation Commission Committee: Dimitri Shikaloff, Douglas Sides and Masoud Nilforoush.

The City Council interviewed the following applicants for Public Art Review Board: Alexa Apallas, Carrie Montgomery, Morgan Schauffler, and Kristyn Merritt.

Following discussion, the City Council directed staff to appoint Carrie Montgomery to serve on the Parks and Recreation Commission for a term expiring at the end of October 2030. If she is not interested, staff was directed to continue recruitment for the vacancy.

The City Council reached consensus to reappoint Morgan Schauffler and Kristyn Merritt to the Public Art Review Board for terms expiring at the end of October 2030.

The City Council also directed staff to return with proposed amendments to the Public Art Review Board bylaws to modify the Board’s composition by removing the Parks and Recreation Commission voting member and adding an additional at-large member, and appointing Alexa Apallas to that at-large member term to the end of October 2030.

ADJOURNMENT:

Mayor Kate adjourned the meeting at 6:03 p.m.
______________________
LINDSAY LARA, City Clerk

APPROVED THIS __DAY OF____________, 2026

___________________________
KATE COLIN, Mayor

Minutes subject to approval at the 10/19/26 City Council Meeting

SAN RAFAEL CITY COUNCIL AGENDA
Regular Meeting
Monday, October 5, 2026 at 6:00 P.M.

San Rafael Council Chambers & Virtual
1400 Fifth Avenue, San Rafael, CA 94901
Virtual Participation:

Webinar: https://tinyurl.com/city-council-1
Phone: (669) 444-9171
ID: 863-4489-1398#

Present: Councilmember Bushey
Councilmember Hill
Vice Mayor Kertz
Councilmember Llorens Gulati
Mayor Kate

Absent: None
Also Present: City Manager Paul Navazio
City Attorney Robert Epstein
City Clerk Lindsay Lara
Mayor Kate called the meeting to order at 6:22 p.m. and invited City Clerk Lindsay Lara to call the roll.

Mayor Kate provided opening remarks which included gratitude to City Staff, how to participate in tonight’s meeting and decorum, a land acknowledgment, and how public comment and interpretation will go for tonight’s meeting.

City Clerk Lindsay Lara informed the community that the meeting would be recorded and streamed live to YouTube and Zoom, and members of the public would provide public comment either inperson, by telephone or online, and she explained the process for community participation.

OPEN TIME FOR PUBLIC EXPRESSION
• Luis Martinez addressed the city council regarding rent control • Name Withheld addressed the city council regarding rent control • James Huynh, Marin Tenant Power Committee, addressed the city council regarding rent control
• Janet Shirley addressed the city council regarding fires and people experiencing homelessness along Merrydale
• Dan Lazarus addressed the city council regarding rent control • Name Withheld addressed the city council regarding rent control • Name Withheld addressed the city council regarding rent control • Name Withheld addressed the city council regarding the turning basin in the Canal • Name Withheld addressed the city council regarding rent control • Mariana, Parent Voices addressed the city council regarding rent control • Maria, Parent Voices addressed the city council regarding rent control • Amarantha Silva, Parent Voices addressed the city council regarding rent control • Sucely Gramajo, Parent Voices addressed the city council regarding rent control • Ken Dickinson addressed the city council regarding a public safety crisis at Vivalon • Ingrid Valdez, addressed the city council regarding rent control 2 • Lili Figueroa, Parent Voices, addressed the city council regarding rent control • Name Withheld addressed the city council regarding rent control • Name Withheld addressed the city council regarding rent control City Manager Paul Navazio provided comments.

CITY MANAGER AND COUNCILMEMBER REPORTS:
(including AB 1234 Reports on Meetings and Conferences Attended at City Expense)

1. City Manager and Councilmember Reports:

City Manager Paul Navazio provided the following announcements and updates:
• New Canal Park and Bridge community engagement update • Neighborhood Parking Issues community engagement update • Día de los Muertos Celebration to be held Saturday, November 7 at the Albert J. Boro Community Center, from 3 to 9 p.m.
• Movies in the Park (featuring Toy Story 5) to be held Friday, October 9 at Pickleweed Park, at 6 p.m.
• Fire Department Pancake Breakfast to be held Sunday, October 11 at Station 56 and the Terra Linda Community Center, from 8 to 11 a.m.

City Councilmember Reports:
• Vice Mayor Kertz reported on homelessness initiatives, Battalion Chief Jason Hatfield speaking at Vivalon during Falls Prevention, PorchFest, recognition events for community members, Marin County Council of Mayors and Councilmembers (MCCMC) meetings, and a City County Schools meeting.
• Councilmember Llorens Gulati reported on a Board of Supervisors discussion regarding the use of a hotel in the Canal neighborhood to house individuals experiencing homelessness, Marin Transit Board meetings, a Marin Clean Energy Board meeting and Executive Committee meeting, and flu season. • Councilmember Hill reported on the ribbon-cutting for The Helix Adult Academy. • Councilmember Bushey reported on a Central Marin Sanitation Agency meeting and a Marin Transit meeting.
• Mayor Kate reported on Sonoma-Marin Area Rail Transit (SMART).

Mayor Kate invited public comment.

Speakers: Marina Palma, Name Withheld
CONSENT CALENDAR:

Mayor Kate invited public comment.

Speaker: Ken Dickinson
Councilmember Bushey moved and Vice Mayor Kertz seconded to approve the Consent Calendar.

AYES: Councilmembers: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate NOES: Councilmembers: None
ABSENT: Councilmembers: None

2. Consent Calendar Items:
3 a. Approval of Minutes
Approve Minutes of the Special and Regular City Council Meetings of September 8, 2026 (CC)
Approved Minutes as submitted
b. Conflict of Interest Code Update
Resolution Superseding Resolution No. 15339, Re-adopting the Fair Political Practices Commission Model Conflict of Interest Code as the City’s Conflict of Interest Code, and Adopting a Revised List of Designated Employee Positions and Disclosure Categories, to be Incorporated into the City’s Conflict of Interest Code (CC)
Adopted Resolution 15613
c. Real Property Transfer Tax Budget Planning
Resolution Establishing Budget Planning Guidelines for Potential Real Estate Property Tax Revenues (CM)
Adopted Resolution 15614
d. Proclamations
Proclamations in Recognition of:
i. Cybersecurity Awareness Month
ii. Fire Prevention Week
Received and filed
e. Temporary Street Closure for the Wildcare Ribbon Cutting Event Resolution Authorizing a Temporary Street Closure on Albert Park Lane (Between B Street and Lindaro Street) in San Rafael for the Wildcare Ribbon Cutting Event (CED)
Adopted Resolution 15615
f. Information Technology Services Agreement Renewal
Resolution Authorizing the City Manager to Execute a General Services Agreement with Xantrion, Inc., for Information Technology Services from November 1, 2026, Through October 31, 2027, in an Amount Not to Exceed $1,245,000 (DS)
Adopted Resolution 15616
g. Amendment to Contract with Adaptive Home Hardening for Additional Funding Resolution Authorizing the City Manager to Execute Amendment No. 1 to the Contract with Adaptive Home Hardening LLC for the Vent Home Hardening Project (Contract No. 2026.0034), in an Additional Amount Not to Exceed $150,000, for a Total Amount Not to Exceed $250,000 and Appropriating $150,000 from Available Measure C: Wildfire Prevention Fund (Fund 242) Balance (FD) Adopted Resolution 15617
h. Stormwater Pump Station Repair Agreement
Resolution Waiving Competitive Bidding Requirements and Authorizing the City Manager to Enter into a Maintenance Agreement with Pump Repair Service Company to Replace Two (2) Stormwater Pumps for an Amount No to Exceed $460,000 (PW)
Adopted Resolution 15618
4 i. Lincoln Avenue Corridor Safety Improvements at Wilson Court and Brookdale Avenue Project
Resolution Authorizing an Amendment to the Contract with Altor Construction LLC (“Altor”) to Increase the Not-To-Exceed Contract Amount by $790, for a Total Not-To-Exceed Contract Amount of $327,990; And Accepting Completion of the Lincoln Ave Corridor Safety Improvements at Wilson Ct and Brookdale Ave Project, City Project No. C441145310, and Authorize the City Clerk to file the Notice of Completion (PW)
Adopted Resolution 15619
Mayor Kate called a recess at 7:26 p.m., and called the meeting back to order at 7:31 p.m.

Mayor Kate announced they would hear 3.c, then 3.a, then 3.b.

OTHER AGENDA ITEMS

3. Other Agenda Items:
a. State of California Prohousing Designation
Resolution Authorizing Application to and Participation in the State of California’s Prohousing Designation Program (CED)
Community and Economic Development Assistant Director Greg Minor presented the Staff Report.

Staff responded to questions from the City Council.

Mayor Kate invited public comment.

Speakers: Gregory Andrew, Jeff Rhodes, Welton Jordan, EAH Housing, and Dixie Baus, Eden Housing
Staff responded to questions raised during public comment.

Councilmembers provided comments.

Councilmember Bushey moved and Vice Mayor Kertz seconded to adopt the Resolution authorizing application to and participation in the State of California’s Prohousing Designation Program.

AYES: Councilmembers: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate NOES: Councilmembers: None
ABSENT: Councilmembers: None
Adopted Resolution 15621
b. Exclusive Negotiating Agreement Regarding Affordable Housing Resolution Authorizing the City Manager to Enter into an Exclusive Negotiating Agreement with Eden Housing for Negotiation of a Disposition and Development Agreement for Affordable Housing at the Property Located at 350 Merrydale Road and 3833 Redwood Highway (Assessor’s Parcel Numbers 179-041-27 and 179- 041-28) (Property) (CED)
5 Councilmember Bushey indicated she would not be recusing herself from this item as there was no conflict of interest.

Housing Manager Alexis Captanian and Community and Economic Development Assistant Director Greg Minor presented the Staff Report.

Staff responded to questions from the City Council.

Mayor Kate invited public comment.

Speakers: Ken Dickinson, Jenny Silva, Call Marin Home, Pat Langley, Marin Organizing Committee, Welton Jordan, EAH Housing, Name Withheld, and Gregory Andrew
Staff (and Staff from Eden Housing, Engage Fora and Van Meter Williams Pollack) responded to questions raised during public comment.

Councilmembers provided comments.

Vice Mayor Kertz moved and Councilmember Hill seconded to adopt the Resolution authorizing the City Manager to enter into an Exclusive Negotiating Agreement with Eden Housing for negotiation of a disposition and Development Agreement for affordable housing at the property located at 350 Merrydale Road and 3833 Redwood Highway (Assessor’s Parcel Numbers 179-041-27 and 179-041-28) (Property).

AYES: Councilmembers: Bushey, Hill, Kertz & Llorens Gulati NOES: Councilmembers: Mayor Kate
ABSENT: Councilmembers: None
Adopted Resolution 15622
c. Flooding Risks, Preparing for El Niño, and Emergency Declaration Presentation on Flood Risk, Preparedness, and Sea Level Rise; Resolution Proclaiming the Existence of a Local Emergency in the City of San Rafael Due to the Projected Impacts from El Niño During Winter 2026-2027 and Authorizing Necessary Actions to Prepare for and Respond to the Emergency, and Authorizing a Supplemental FY 2026-27 Budget Appropriation of $500,000 from the General Fund Emergency Reserve for Storm Preparation and Response (CM) Assistant City Manager Angela Robinson-Piñon introduced the item and Climate Adaptation and Resilience Planner Kate Hagemann and Deputy Director of Emergency Management Quinn Gardner presented the Staff Report.

Mayor Kate called a recess at 8:02 p.m., and called the meeting back to order at 8:08 p.m.

Mayor Kate invited public comment.

Speakers: Amarantha Silva, Parent Voices Marin, Name Withheld, Marina Palma, Sucely, Lili Figueroa, Armando, Luis Martinez, Gimena, Maxi, Armando, Parent Voices Marin, Name Withheld, Miles Smith, Sustainable San Rafael, Bill Carney, Sustainable San Rafael, Name Withheld, Marin Tenant Power Committee, Carly, Canal Alliance, and Belle Cole
6 Staff responded to questions from the City Council and to questions raised during public comment.

Councilmembers provided comments.

Councilmember Llorens Gulati moved and Vice Mayor Kertz seconded to adopt the Resolution proclaiming the existence of a local emergency in the City of San Rafael due to the projected impacts from El Niño during Winter 2026-2027 and authorizing necessary actions to prepare for and respond to the emergency, and authorizing a supplemental FY 2026-27 budget appropriation of $500,000 from the General Fund Emergency Reserve for storm preparation and response.

AYES: Councilmembers: Bushey, Hill, Kertz, Llorens Gulati & Mayor Kate NOES: Councilmembers: None
ABSENT: Councilmembers: None
Adopted Resolution 15620
OPEN TIME - CONTINUED:
• Name Withheld addressed the city council regarding renter protections.

ADJOURNMENT:

Mayor Kate adjourned the meeting at 8:44 p.m.
______________________
LINDSAY LARA, City Clerk

APPROVED THIS __DAY OF____________, 2026

__________________________________
KATE COLIN, Mayor
____________________________________________________________________________________

FOR CITY CLERK ONLY
Council Meeting:

Disposition:

Agenda Item No: 2.b
Meeting Date: October 19, 2026

SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: City Clerk
Prepared by: Lindsay Lara, City Clerk City Manager Approval: ______________ TOPIC: PUBLIC ART REVIEW BOARD
SUBJECT: RESOLUTION REPEALING AND REPLACING THE PUBLIC ART REVIEW BOARD

BYLAWS TO REMOVE THE PARK AND RECREATION COMMISSION
REPRESENTATIVE AND REPLACE IT WITH AN AT-LARGE MEMBER SEAT; AND

APPOINT ALEXA APALLAS TO THE PUBLIC ART REVIEW BOARD THROUGH THE END OF OCTOBER 2030
RECOMMENDATION:

Staff recommends that the City Council adopt a resolution repealing and replacing the Public Art Review Board Bylaws to remove the Park and Recreation Commission representative and replace it with an atlarge member seat; and appoint Alexa Apallas to the Public Art Review Board through the end of October 2030.

BACKGROUND / ANALYSIS:

At the May 16, 2022, City Council meeting, the City Council established the Public Art Review Board consisting of three community members, one representative from the Park and Recreation Commission, and one representative from the Design Review Board. On June 17, 2024, the City Council approved an amendment to the Public Art Review Board Bylaws to include a stipend for serving on the Board. On July 15, 2024, the City Council adopted an ordinance dissolving the Design Review Board and consolidating it with the Planning Commission. At the September 3, 2024, City Council meeting, the City Council approved an amendment changing the Design Review Board Liaison to the Planning Commission Liaison. On December 2, 2024, the City Council approved an amendment to the Bylaws removing the Planning Commission Representative.

On October 5, 2026, the City Council held interviews for the Public Art Review Board and recommended staff return with an action to amend the Public Art Review Bylaws to remove the Park and Recreation Commission Representative, replace it with an at-large seat to be filled by a community member, and to appoint Alexa Apallas to that seat.

FISCAL IMPACT:

There is no fiscal impact associated with this item.

OPTIONS:

1. Adopt the resolution and make the appointment.

2. Adopt the resolution with modifications and determine the appointment.

SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2

3. Do not adopt the resolution or make the appointment.

RECOMMENDED ACTION:

ATTACHMENTS:

1. Resolution, including Exhibit A: Bylaws of the Public Art Review Board

2. Alexa Apallas Application
RESOLUTION NO.

RESOLUTION OF THE SAN RAFAEL CITY COUNCIL REPEALING AND REPLACING THE

PUBLIC ART REVIEW BOARD BYLAWS TO REMOVE THE PARK AND RECREATION

COMMISSION REPRESENTATIVE AND REPLACE IT WITH AN AT-LARGE MEMBER SEAT WHEREAS, the Bylaws of the Public Art Review Board shall be updated to remove the Park and Recreation Commission Representative and to add an at-large member seat on the Public Art Review Board to be filled by a community member; and
WHEREAS, the bylaws in Exhibit A attached hereto are recommended by staff.

NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby repeals and replaces the City of San Rafael Bylaws of the Public Art Review Board with the version of the Bylaws attached hereto and incorporated herein as Exhibit A.

I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of San Rafael, held on Monday, the 19th day of October 2026, by the following vote, to wit:

AYES: COUNCILMEMBERS:

NOES: COUNCILMEMBERS:

ABSENT: COUNCILMEMBERS:
______________________
LINDSAY LARA, City Clerk

EXHIBIT A: PUBLIC ART REVIEW BOARD BYLAWS

PUBLIC ART REVIEW BOARD BYLAWS
ARTICLE I. NAME AND PURPOSE
Section 1.1. Name. The name of this body shall be the City of San Rafael Public Art Review Board, hereinafter referred to as the "Public Art Review Board," or the “Board.” Section 1.2. Purpose. The Public Art Review Board’s purpose is to help administer the public art review process and to advise the City Council on public art installations.

Section 1.3. Committee Responsibility. The Public Art Review Board’s authority over long-term art proposals (greater than one year) is advisory only and the Board will issue a recommendation to City Council to approve or reject a proposal. For shortterm art proposals, the Public Art Review Board has the authority to approve exhibitions. At staff’s discretion, certain short-term projects may be required to obtain City Council approval, depending on project impact.

The Public Art Advisory Committee’s responsibilities shall be in accord with these Bylaws, as amended from time-to-time by the City Council.

The responsibilities and duties of the Public Art Review Board shall be as follows:

1. Work with Staff in the review and approval of public art projects.

2. Review all proposals for public art and recommend select projects to City Council for approval.

3. Monitor the overall development of public art projects, encouraging balance over time with respect to background, gender, and other identities of artists selected and also with respect to styles of expression, media, and genre.

4. Provide opportunities for community input and resident participation.

5. To use the following Public Art Review Criteria in evaluating all public art proposals:
a. Project Readiness: Projects can demonstrate readiness through completeness of design, skill/experience of the artist(s) or project manager(s), secured funding for art piece and cost of installation, successful community engagement, identification of an appropriate site, and proposed schedule. The Public Art Review Board may encourage an applicant to reapply, if they deny a proposal as not sufficiently ready but with specific promise to demonstrate future readiness. b. Qualifications: Artists, artist teams, or project manager must be able to demonstrate, through past work – as evidenced in a resume, portfolio, and reference – their ability to create quality artwork and act with the utmost professionalism. In most cases, artists have considerable training and experience working professionally at and have been compensated for their art. For certain projects, the City will consider emerging or non-professional artists, who are working under the guidance of a professional mentor or art teacher.
c. Funding: Projects should have a funding source identified and project implementation will be contingent upon receipt of full funding for the project. The City does not provide project funding for public art. d. Community Engagement: Proposed projects that have completed their own public engagement process will be prioritized.
i. For long-term projects (installation planned for more than one (1) year): A minimum of one (1) public meeting and three (3) letters of support are recommended. Successful public meetings might involve the local homeowner’s association (HOA), neighborhood associations, or business owners. The Public Art Review Board must be informed of these meetings ahead of time and allowed to opportunity to attend.
ii. For short-term projects that are viewable within the public rightof-way: A minimum of two (2) letters of support is recommended. iii. In both instances, it is recommended that one of the letters of support be from the local homeowners’ association (HOA) or neighborhood association, if applicable.
iv. Short-term projects inside a public facility are not required to conduct community engagement, outside of that undertaken through the Public Art Review Board process.
e. Maintenance: Works of art will have reasonable maintenance requirements and these requirements shall be compatible with routine City maintenance procedures. For projects that require more maintenance than current City budgets and staffing allow or a specific expertise, the project must set aside sufficient maintenance funding for the duration of the project and must develop an agreement for maintenance to be performed by private parties, as approved by City staff.
f. Design: Works of art will be designed in consideration of the relevance and appropriateness of the work to the context of the site and in alignment with public safety and decency.
i. The artwork will not portray themes that may be interpreted as derogatory as to race, religion, sexual orientation, natural origin, or physical or mental disability. The artwork will not contain content, signage, names, logos, or subject matter that could be construed as advertising or as religious or sexual in nature nor will it promote a political candidate or include political text. Any content considered obscene or indecent by community
standards will be denied.
ii. The design of the artworks will take into consideration issues associated with public spaces such as security, theft, vandalism, etc.
iii. The design of the artworks will consider the specific needs and use patterns of the public space in which they will be located. For example, in parks, works of art will not block critical view corridors or impede public usage of key open space.
g. Diversity: Artists and the City's public art collection should reflect the diversity of San Rafael’s community. The Public Art Review Board shall monitor the overall development of public art projects, encouraging balance in the City’s collection over time with respect to background, gender, and other identities of artists selected and also with respect to styles of expression, media, and genre.

ARTICLE II. MEMBERSHIP
Section 2.1. Number of Members. The Public Art Review Board shall consist of five (5) voting members. The Councilmember in whose district the public art is proposed will participate as a non-voting liaison to the City Council as part of the selection process.

Section 2.2. Eligibility. Members of the Committee shall be at least 18 years of age and reside within the City limits. The members shall reflect the diversity of San Rafael, with professional qualifications in the visual arts and/or civic design, such as artists, architects, landscape architects, arts educators, arts administrators, urban designers, urban planners, or owners/managers of a creative business.

Section 2.3. Compensation. Committee Members may apply for stipends through the Stipend Program at $50 per month, not to exceed $600 per year per member.

Section 2.4. Appointment of Committee Members. The at-large members will be selected by the City Council.

Section 2.5. Terms of Appointment. The at-large Board members will serve a maximum of two (2) four (4) year terms. Board Members serve at will and are subject to appointment and/or removal at the discretion of City Council.

Section 2.6. Absence and Removal. An unexcused absence from two (2) consecutive Committee meetings without notification to the Staff Liaison, or six absences (whether excused or unexcused) in any term, shall be considered a voluntary resignation from the Committee. Committee members who had previously resigned may be eligible for reappointment to the Committee.

Section 2.7. Conflict of Interest. A member of the Board who has a financial, business, familial or romantic relationship regarding a matter coming before the Board shall disqualify themself from all participation in that matter.

ARTICLE III. MEETINGS
Section 3.1. Time and date of Regular Meeting. Notification of meeting place, date, and time shall be rendered to the public through posting on the City of San Rafael website. Public meetings shall be held a minimum of four (4) times per year but may meet more frequently or on an ad hoc basis, as needed. Quarterly meetings shall be scheduled annually with the quarterly meeting schedule for the upcoming year will be set by November of the previous year.

Revised October 19, 2026
Boards, Commissions & Committees Application
1 / 3
Q1
Contact Information / Información del contacto
First and Last Name / Nombre y Apellido Alexa Apallas
Address / Dirección
City / Ciudad San Rafael
State / estado CA
ZIP/Postal Code / Código postal 94901
Email Address / Dirección de correo electrónico
Phone Number / Número de teléfono
Q2
What district do you currently live in?¿En qué distrito vive actualmente?
District 3/Eastern / Distrito 3/Este
Q3
How long have you lived in San Rafael?
1 year
Q4
Business Information
Company Google
Address 345 Spear Street
City/Town San Francisco
ZIP/Postal Code 94105
#16

COMPLETE
Collector: o o W Web Link 1 (W Web Link)
SStarted: Monday, September 14, 2026 8:12:27 AM d y 8 A Last Modified: Mo Monday, September 14, 2026 8:20:51 AM d y 8 A Time Spent: 00:08:24
IP Address: P A 146.75.154.1733

Page 1 ends

Boards, Commissions & Committees Application
2 / 3
Q5
How did you hear about this vacant position?
Social Media
Q6
What Board would you like to apply to?¿A cuál te gustaría aplicar?
Public Art Review Board
Q17
Do you participate in any civic activities? If so, what are they? I am a member of the Elks Lodge
Q18
List any civic organizations of which you are a member:

Elks Lodge
Q19
Education:

UCLA, BA in English
Northwestern, MS in Journalism
Q20
Why are you interested in serving on a board or commission? As a content designer and potential business owner in San Rafael, I am deeply committed to making San Rafael an inviting and beautiful place for residents and visitors. While I have only lived here for a year, I grew up in Novato, so my Marin roots run deep! Q21
Describe possible areas in which you may have a conflict of interest with the City:

None
Q22
Upload your resume.

AlexaKApallasResume 2025Q2.pdf (148.3KB)

Page 4 ends

Boards, Commissions & Committees Application
3 / 3
Q23
Ethnicity / Raza/etnia:

Q24
To which gender do you most identify?¿Con qué género se identifica más?
Q25
How old are you?¿Cuántos años tienes?

Page 5 ends

Alexa K. Apallas
San Diego, CA •
Professional Experience
Content Design Consultant, Eventbrite
January 2025—present
Collaborated with UX designers and project managers on key company initiatives to extend and enhance the recent Eventbrite rebrand.
• Developed content guidelines used to train AI to create high-quality listings as a tool for event creators • Created content for a new advertising offering, allowing creators to target their ads to likely attendees • Built a content style guide to improve clarity, consistency, and accessibility of product content Director, Content Design, PayPal
April 2023—September 2024
Set the overarching content strategy for PayPal’s merchant experiences while leading a team of 7 content designers, including 2 managers. Collaborated effectively with design, research, and product counterparts to ensure that my team created cohesive, compelling experiences for merchants and developers. Strengths:

Problem discovery, content strategy, storytelling, coaching, people management, and process management. • Guided improvements to onboarding flows to increase sign-up completion rates by 9.5% and account activation rates by 31%
• Developed key merchant-facing messaging for Fastlane, PayPal’s one-click guest checkout experience, leading to adoption of Fastlane by 800+ merchants during the pilot • Oversaw revision of presentment of checkout options, which increased uptake of no-code solutions such as invoicing and QR codes by 35%
• Applied to and was chosen to participate in an intensive product masterclass led by chief product officer John Kim, improving my data-driven decision-making and critical thinking skills • Led voice and tone workshops to improve consistency and quality of content

Senior Manager, Content Design, PayPal
April 2022—April 2023
Manager, Content Design, PayPal
November 2018—April 2022
Led a team of 6 content designers who worked on experiences that allow merchants to accept payments, streamline operations, and strengthen and grow their businesses. • Conducted discovery work with small and medium-sized businesses to identify pain points and find areas of opportunity for PayPal
• Consulted with UX design leads and product owners to create an effective content strategy • Coached my team to develop engaging customer experiences for critical touchpoints, such as account creation, invoicing, and checkout
Senior Content Designer, PayPal
September 2016—November 2018
Partnered closely with UX designers and product managers to create seamless, easy-to-use experiences for PayPal customers. Strengths include strong communication skills and the ability to clearly communicate my content strategy and rationale in a diplomatic, influential way. Selected projects:
• GDPR compliance: Led content strategy and development, working closely with product, marketing, and legal stakeholders
• Instant Transfer: Led content strategy and development for a new feature that allows customers to transfer money to their bank within minutes using an eligible debit card for a fee, which led to a significant increase in revenue for PayPal
• Choice: Developed content for an initiative that gives customers the ability to set any of their payment methods as their preferred way to pay
Content Strategist/Copywriter, Aisios Inc. (self-employed) April 2014—May 2017
Planned and wrote clear, concise, creative content for web and print. Created compelling brand stories that led to increased consumer interest and higher revenues. Collaborated with designers to develop a consistent and compelling user experience. Defined and developed brand voice. Selected clients:
• Secret Sushi, a digital marketing agency
• Beacons Point, a marketing and design agency
• Francis Parker School, an independent day school
• RC Energy Solutions, a solar power and energy efficiency firm Copywriter and Editor, The Doctors Company, Napa, CA
September 2011—April 2014
Wrote and edited ads, brochures, direct mail letters, press releases, and sales sheets aimed at prospects and existing customers. Developed a unique voice for agent communications. Ensured brand consistency across multiple channels.
• Assisted with social media launch, with an emphasis on Twitter and YouTube content • Worked collaboratively with project managers, designers, and public relations manager • Served as project manager for The Agent’s Advocate, an e-mail newsletter for insurance agents, wrote and edited all content, and increased readership by 5 percent in 1 year • Wrote direct mail pieces responsible for bringing in more than $100,000 in new business Managing Editor, IMARC, Santa Ana, CA
May 2010—August 2011
Promoted to management position eight months after initial hire and received three merit-based raises.

Responsible for guiding a team of seven employees to meet metrics for productivity and precision. • Trained employees to effectively fact-check files for accuracy and completeness • Boosted department productivity without increasing staffing levels • Streamlined the writing and editing process while maintaining a high level of accuracy • Provided company-wide training on effective writing skills • Wrote and edited new content for re-launch of company website Report Editor, IMARC, Santa Ana, CA
August 2009—May 2010
Took a leadership role in the newly created editing department to ensure quality control in conducting loan audits for private mortgage insurers.
• Fact-checked business reports and edited for proper grammar, style and usage • Met stringent deadlines without sacrificing quality or accuracy • Led effort to train staff on methods to create clearer and more precise reports • Spearheaded development of in-house style guide

Skills
People management and development Content design
Content strategy UX writing
Business strategy Figma, Jira, Confluence, Miro
Education
Northwestern University, Medill School of Journalism, M.S.—Journalism Winner—Bernard Gordon Entrepreneurial Spirit Award
University of California, Los Angeles, B.A.—English
Magna cum laude, Phi Beta Kappa, College Honors
____________________________________________________________________________________

FOR CITY CLERK ONLY
Council Meeting:

Disposition:

SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: City Manager, Community Services
Division
Prepared by: Preya Nixon, Senior Management
Analyst
City Manager Approval: ___
TOPIC: 350 MERRYDALE ROAD FOOD DELIVERY SERVICES
SUBJECT: RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND

EXECUTE AN AGREEMENT FOR FOOD DELIVERY SERVICES FOR THE INTERIM SHELTER LOCATED AT 350 MERRYDALE ROAD WITH EVERYTABLE, PBC, IN AN AMOUNT NOT TO EXCEED $106,000, THROUGH JUNE 30, 2027 RECOMMENDATION:

Staff recommends that the City Council adopt the resolution authorizing the City Manager to negotiate and execute an agreement with Everytable, PBC (“Everytable”), for food delivery services for the interim shelter located at 350 Merrydale Road, in an amount not to exceed $106,000, through June 30, 2027.

BACKGROUND:

On November 17, 2025, the City Council took a series of actions to advance the City’s response to homelessness and enable the development of an interim shelter at 350 Merrydale Road. These actions included declaring a shelter crisis pursuant to Government Code section 8698 et seq.; adopting an urgency ordinance and introducing a related ordinance establishing local standards and procedures for homeless shelters; authorizing the City Manager to negotiate and execute an $8 million grant agreement and affordable housing agreement with the County of Marin; and authorizing the acquisition of the property at 350 Merrydale Road for use as an interim shelter followed by permanent affordable housing.

The interim shelter is intended to serve up to 70 individuals over time in 65 units on a temporary basis.

As the project has moved into its implementation phase, the City has undertaken site preparation and building improvements to support occupancy. A key component of program operations is ensuring residents have consistent, reliable access to nutritious meals throughout their stay.

To secure this service, the City issued a Request for Proposals (RFP) titled "Food Delivery Services for 350 Merrydale Residents," seeking a qualified vendor to provide daily meal delivery to up to 65 residents, seven days a week, including weekends and holidays. The City received two proposals. The City received a bid from No Hunger Here, which was more expensive and required additional equipment. Everytable submitted a proposal dated June 3, 2026, offering to provide the meal delivery services described in the RFP. Staff reviewed Everytable's proposal, determined that it meets the RFP requirements, found it to be the best value, and recommends that the City Council approve the contract.

Agenda Item No: 2.c
Meeting Date: October 19, 2026
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
If approved, Everytable will be prepared to begin service at the start of interim shelter operations, expected later this year.

ANALYSIS:

Everytable is a mission-driven Public Benefit Corporation (PBC) that produces fresh, chef-crafted meals in a USDA-inspected production facility operating under Hazard Analysis and Critical Control Point (HACCP) food safety protocols, and maintains an established refrigerated ("cold-chain") logistics network for meal delivery throughout California. Everytable's proposal demonstrates the experience and operational capacity necessary to reliably serve the 350 Merrydale Road interim shelter population, including:
● Daily delivery of individually packaged, fresh (never frozen) meals for up to 65 residents, seven days per week, including weekends and holidays;
● A rotating, culturally diverse menu (Silver Tier Menu) designed to reduce menu fatigue while meeting USDA nutritional guidelines;
● Dietary accommodations including vegetarian, vegan, lower-sodium, dairy-free, pork-free, and common allergen considerations, with all meals clearly labeled; ● A service disruption and continuity plan, including production capacity in excess of contract volume, backup delivery resources, and multiple delivery routes; and Relevant experience serving comparable populations, including references from Exodus Recovery, Volunteers of America Los Angeles, OPICA, and The Salvation Army – San Francisco, each supporting recovery, transitional housing, or senior nutrition programs.

Everytable's proposed all-inclusive rate of $6.70 per meal covers meal production, packaging, quality assurance, transportation, delivery, and contract administration. Based on a projected service population of 65 residents receiving one meal per day, 365 days per year (23,725 meals annually), the estimated annual cost of the agreement is $158,958. Because service will begin this calendar year and the agreement expires June 30, 2027, the requested not-to-exceed amount reflects the prorated annual cost.

FISCAL IMPACT:

The agreement has a not-to-exceed amount of $106,000, funded by the County of Marin grant related to operations of the Interim Shelter. Matching funds for the operating grant are provided through General Fund appropriations approved with the FY2026-27 budget. The not-to-exceed amount reflects the prorated share of annual costs covering the period from November 2026 through June 2027. It is anticipated that a contract amendment to extend the term of the contract will return to the Council in conjunction with the funding plan for the operations of the Interim Shelter beyond June 30, 2027.

Upon 60 days' written notice, Everytable may adjust its rate once annually by up to the prior calendar year's change in the CPI for All Urban Consumers, San Francisco-Oakland-San Jose area, not to exceed 5%.

OPTIONS:

The City Council has the following options to consider relating to this item:

1. Adopt the resolution as presented.

2. Adopt the resolution with modifications.

3. Direct staff to return with more information.

4. Do not adopt the resolution.

RECOMMENDED ACTION:

SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
ATTACHMENTS:

1. Resolution

2. Professional Services Agreement with Everytable
RESOLUTION NO.

RESOLUTION AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT FOR FOOD DELIVERY SERVICES FOR THE INTERIM SHELTER LOCATED AT 350 MERRYDALE ROAD WITH EVERYTABLE, PBC, IN AN AMOUNT NOT TO EXCEED $106,000, THROUGH JUNE 30, 2027
WHEREAS, on November 17, 2025, the City Council took a series of actions to advance the City’s response to homelessness and enable the development of an interim shelter at 350 Merrydale Road, including declaring a shelter crisis pursuant to Government Code section 8698 et seq.; adopting an urgency ordinance and introducing a related ordinance establishing local standards and procedures for homeless shelters; authorizing the City Manager to negotiate and execute an $8,000,000 grant agreement and affordable housing agreement with the County of Marin; and authorizing the acquisition of the property at 350 Merrydale Road for use as an interim shelter followed by permanent affordable housing; and
WHEREAS, the interim shelter is intended to serve up to 70 individuals over time in 65 units on a temporary basis, and requires reliable, ongoing meal service to support resident health, stability, and well-being; and
WHEREAS, the City created and issued a Request for Proposals (RFP) titled "Food Delivery Services for 350 Merrydale Residents," seeking a qualified vendor to provide daily meal delivery services for up to 65 residents, seven days per week, including weekends and holidays; and WHEREAS, City staff has reviewed the proposal submitted by Everytable, PBC (“Everytable”) and has determined that it is the best value and that it meets the scope of services identified in the RFP; and
WHEREAS, based on a projected service population of 65 residents receiving one meal per day, 365 days per year, the estimated annual cost of the agreement is $158,957.50; and WHEREAS, funding to support this agreement is available through the County of Marin grant agreement authorized by the City Council on November 17, 2025, in support of the 350 Merrydale Road interim shelter program.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Rafael finds the foregoing recitals are true and correct, and hereby authorizes the City Manager to negotiate and execute an agreement, in a form approved by the City Attorney, with Everytable, PBC, for food delivery services for the 350 Merrydale Road interim shelter, in an amount not to exceed $106,000, substantially in the form of the Professional Services Agreement attached to the staff report.

I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City on the 19th day of October 2026, by the following vote:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

____________________
Lindsay Lara, City Clerk

v. April 1, 2026 Page-1

CITY OF SAN RAFAEL

PROFESSIONAL SERVICES AGREEMENT
This Professional Services Agreement (“Contract”) is entered into by and between the City of San Rafael (“City”) and __________________________________________ (“Contractor”), a __________________________________________________ for __________________________________________________________, and is effective on _____________________ (“Effective Date”). City and Contractor may be referred to individually as a “Party” or collectively as the “Parties” or the “Parties to this Contract.”

RECITALS
A. City desires to secure professional services more fully described in this Contract, at Exhibit A, entitled “SCOPE OF WORK”; and
B. Contractor represents that it, and its subcontractors, if any, have the professional qualifications, expertise, and necessary licenses and desire to provide certain goods and/or required services of the quality and type which meet objectives and requirements of City; and
C. Contractor acknowledges that the execution of this Contract by the City is predicated upon the representations made in Contractor’s proposal dated _________________ submitted to the City; and
D. The Parties have specified herein the terms and conditions under which such services will be provided and paid for.

NOW, THEREFORE, the parties hereby agree as follows:

CONTRACT

1. WORK TO BE PERFORMED.

Except as otherwise may be expressly specified in this Contract, Contractor shall furnish all technical and professional services, including labor, material, equipment, transportation, supervision and expertise (collectively referred to as “Services”) to satisfactorily complete the work required by City at its sole risk and expense. Services to be provided to City are more fully described in Exhibit A entitled “SCOPE OF WORK.”.

June 3, 2026
Delaware
Everytable
Meals for residents at the interim shelter at 350 Merrydale Road 20270077
Docusign Envelope ID: D5B98FFB-1255-8E05-82FA-FDA98DFBC5FE Corporation
v. April 1, 2026 Page-2

2. COMPENSATION.

In consideration for Contractor’s complete performance of the Scope of Work, City will pay Contractor in accordance with the rates and/or prices set forth in Exhibit A, up to the not-to-exceed amount of $_____________.

Contractor shall not increase its rates throughout the Term of this Contract, except that upon 60 day written notice, Contractor may adjust its rates no more than once annually at a maximum amount equal to the percentage change through December in the prior calendar year to the consumer price index (“CPI”) for California, All Urban Consumers, San Francisco-Oakland-San Jose areas, not to exceed five percent (5%).

Contractor will bill City on a monthly basis for work performed by Contractor during the preceding month, subject to verification by City. City will pay Contractor within thirty (30) days of City’s receipt of invoice.

3. TERM OF CONTRACT.

This Contract becomes effective upon the date listed as "Effective Date" and shall remain in effect until the completion of all obligations of both Parties hereto, or ___________________________________, whichever comes first, unless terminated or amended as provided herein.

4. RELIANCE ON PROFESSIONAL SKILL OF CONTRACTOR.

Contractor represents that it has the necessary professional skills to perform the work required and the City shall rely on such skills of the Contractor to do and perform the work. In performing the work hereunder Contractor shall adhere to the standards generally prevailing for the performance of expert consulting services similar to those to be performed by Contractor hereunder.

Contractor represents that it has reviewed Exhibit A and that in its professional judgment the work to be performed under this Contract can be performed for a fee within the maximum amount set forth herein and within the times specified.

Contractor represents that it possesses all necessary training, licenses and permits to perform the Scope of Work and that its performance of the Scope of Work will conform to the standards of practice of a professional having experience and expertise in performing professional services of like nature and complexity of the Scope of Work working on similar, successfully completed projects.

The granting of any progress payment by City, or the receipt thereof by Contractor, or any inspection, review, approval or oral statement by any representative of City or any other governmental entity, shall in no way waive or limit the obligations in this Paragraph 4 or lessen the liability of Contractor for unsatisfactory work, including but not limited to cases where the defective or below standard work may not have been 158,957.50
June 30, 2027
Docusign Envelope ID: D5B98FFB-1255-8E05-82FA-FDA98DFBC5FE v. April 1, 2026 Page-3
apparent or detected at the time of such payment, inspection, review or approval.

5. PROJECT COORDINATION.

A. City’s Project Manager. ________________________________ is hereby designated the Project Manager for the City and said Project Manager shall supervise all aspects of the progress and execution of this Contract.

B. Contractor’s Project Director. Contractor shall assign a single Project Director to have overall responsibility for the progress and execution of this Contract for Contractor. ___________________________________ is hereby designated as the Project Director for Contractor. Should circumstances or conditions subsequent to the execution of this Contract require a substitute Project Director, for any reason, the Contractor shall notify the City within ten (10) business days of the substitution.

6. TERMINATION.

A. The term of this Contract shall commence upon the date hereinabove written and shall expire upon completion of performance of work hereunder by Contractor.

B. Notwithstanding the provisions of (A) above, City may with or without cause, direct Contractorto suspend, delay or interrupt the work, in whole or in part, for such periods of time as City may determine in its sole discretion.

C. City may terminate this Contract in whole, or from time to time in part, for default, should Contractor commit a material breach of this Contract, or part thereof, and not cure such breach within ten (10) calendar days of the date of City’s written notice to Contractor demanding such cure, in which case Contractor shall be liable to City for all loss, cost, expense, damage and liability resulting from such breach and termination.

D. City may terminate this Contract in whole, or from time to time in part, for convenience, whenever City determines that such termination is in City’s best interests, in which case Contractor shall be entitled to recover its costs expended up to the termination date plus reasonable profit thereon to the termination date as this Contract would otherwise provide, but may recover no other cost, damage or expense. Contractor shall continue its work throughout the course of any dispute, and Contractor’s failure to continue work during a dispute shall be a material breach of this Contract.

E. Lack of Appropriation: If this Contract is a multi-year contract, subject to appropriation each fiscal year, the City may terminate this Contract immediately for lack of appropriation of funds.

F. Effect of Termination. Upon receipt of notice of termination, neither party shall incur additional obligations under any provision of this Contract without the prior written consent of the other.

Robert Camarena
Daniel Cooperman
Docusign Envelope ID: D5B98FFB-1255-8E05-82FA-FDA98DFBC5FE v. April 1, 2026 Page-4
G. Return of Documents. Upon termination, any and all City documents or materials provided to Contractor and any and all of Contractor's documents and materials prepared for or relating to the performance of its duties under this Contract, shall be delivered to City as soon as possible, but not later than thirty (30) days after termination.

7. INSURANCE REQUIREMENTS.

During the term of this Contract, and for any time period set forth in Exhibit B, Contractor shall procure and maintain in full force and effect, at no cost to City insurance policies with respect to employees and vehicles assigned to the performance of work under this Contract with coverage amounts, required endorsements, certificates of insurance, and coverage verifications as defined in Exhibit B.

8. INDEMNIFICATION.

A. Except as otherwise provided in subparagraph B of this section, Contractor shall, to the fullest extent permitted by law, indemnify, release, defend with counsel approved by City, and hold harmless City, its officers, agents, employees and volunteers (collectively, the “City Indemnitees”), from and against any claim, demand, suit, judgment, loss, liability or expense of any kind, including but not limited to attorney's fees, expert fees and all other costs and fees of litigation, (collectively “CLAIMS”), arising out of Contractor’s performance of its obligations or conduct of its operations under this Contract. The Contractor's obligations apply regardless of whether or not a liability is caused or contributed to by the active or passive negligence of the City Indemnitees.

However, to the extent that liability is caused by the active negligence or willful misconduct of the City Indemnitees, the Contractor's indemnification obligation shall be reduced in proportion to the City Indemnitees’ share of liability for the active negligence or willful misconduct. In addition, the acceptance or approval of the Contractor’s work or work product by the City or any of its directors, officers or employees shall not relieve or reduce the Contractor’s indemnification obligations. In the event the City Indemnitees are made a party to any action, lawsuit, or other adversarial proceeding arising from Contractor’s performance of or operations under this Contract, Contractor shall provide a defense to the City Indemnitees or at City’s option reimburse the City Indemnitees their costs of defense, including reasonable attorneys’ fees, incurred in defense of such claims.

B. Where the work to be performed by Contractor under this Contract are design professional services to be performed by a design professional as that term is defined under Civil Code Section 2782.8, then, to the extent permitted by law including without limitation, Civil Code sections 2782, 2782.6 and 2782.8, Contractor shall indemnify and hold harmless the City and its officers, officials, and employees (collectively City Indemnitees) from and against damages, liabilities or costs (including incidental damages, Court costs, reasonable attorney’s fees as may be determined by the Court, litigation expenses and fees of expert witnesses incurred in connection therewith and costs of investigation) to the extent they are caused by the negligence, Docusign Envelope ID: D5B98FFB-1255-8E05-82FA-FDA98DFBC5FE v. April 1, 2026 Page-5
recklessness, or willful misconduct of Contractor, or any sub Contractors, or subcontractor or anyone directly or indirectly employed by them, or anyone for whom they are legally liable (collectively Liabilities). Such obligation to hold harmless and indemnify any indemnity shall not apply to the extent that such Liabilities are caused in part by the negligence or willful misconduct of such City Indemnitee.

C. The defense and indemnification obligations of this Contract are undertaken in addition to, and shall not in any way be limited by, the insurance obligations contained in this Contract and shall survive the termination or completion of this Contract for the full period of time allowed by law.

9. PREVAILING WAGE.

If the work to be performed under this Contract is for services where prevailing wages are required by State law, Contractor shall pay prevailing wages to its employees on any contract in excess of $1,000.00, Copies of the general prevailing rates of per diem wages for each craft, classification, or type of worker needed to execute the Contract, as determined by Director of the State of California Department of Industrial Relations, are on file at the City’s Public Works Department upon request and may be obtained from the California Department of Industrial Relations website
[http://www.dir.ca.gov/OPRL/DPreWageDetermination.htm]. Contractor shall comply with the 8-hours per day/40 hours per week/overtime/working hours restrictions for all employees, pursuant to the California Labor Code. Contractor and all subcontractors shall keep and maintain accurate employee payroll records for Work performed under the Contract. The payroll records shall be certified and submitted as required by law, including Labor Code Sections 1771.4 (if applicable) and 1776, including to the Labor Commissioner no less frequently than monthly. Contractor shall comply fully with Labor Code Section 1777.5 in the hiring of apprentices for work relating to the Contract.

10. NOTICES.

All notices and other communications required or permitted to be given under this Contract, including any notice of change of address, shall be in writing and given by email, personal delivery, or deposited with the United States Postal Service, postage prepaid, addressed to the parties intended to be notified. Notice shall be deemed given as of the date of email, personal delivery, or if mailed, upon the date of deposit with the United States Postal Service. Notice shall be given as follows:

To City’s Project Manager:
___________________________
___________________________
San Rafael, CA 94901
Email: ______________________
To Contractor’s Project Director:
___________________________
___________________________
___________________________
[email protected] Email: ______________________ [email protected] 18901 Railroad St.

Daniel Cooperman
1400 5th Ave
Robert Camarena
City of Industry, CA 91748
Docusign Envelope ID: D5B98FFB-1255-8E05-82FA-FDA98DFBC5FE v. April 1, 2026 Page-6

11. LIABILITY OF CITY.

Except as provided in Exhibit A, Scope of Work to be Provided by Contractor and Exhibit B, Insurance, City's obligations under this Contract shall be limited to the payment of the compensation provided for in Paragraphs 1 and 2 of this Contract, Notwithstanding any other provision of this Contract, in no event shall City be liable, regardless of whether any claim is based on contract, tort or otherwise, for any special, consequential, indirect or incidental damages, lost profits or revenue, arising out of or in connection with this Contract, the Scope of Work, or the Project.

City shall not be responsible for any damage to persons or property as a result of the use, misuse or failure of any equipment used by Contractor, or by any of its employees, even though such equipment be furnished, rented or loaned to Contractor by City. The acceptance or use of such equipment by Contractor or any of its employees shall be construed to mean that Contractor accepts full responsibility for and shall exonerate, indemnify, defend and save harmless City from and against any and all claims for any damage or injury of any type, including attorneys' fees, arising from the use, misuse or failure of such equipment, whether such damage be to the Contractor, its employees, City employees or third parties, or to property belonging to any of the above.

Nothing in this Contract shall constitute a waiver or limitation of any right or remedy, whether in equity or at law, which City or Contractor may have under this Contract or any applicable law. All rights and remedies of City or Contractor, whether under this Contract or other applicable law, shall be cumulative.

12. MEDIATION.

Unless waived by the City, should any dispute arise out of this Contract, the parties shall meet in mediation and attempt to reach a resolution with the assistance of a mutually acceptable mediator. Unless the City waives this requirement, Contractor shall not be permitted to file legal action without first meeting in mediation and making a good faith attempt to reach a mediated resolution. The costs of the mediator, if any, shall be paid equally by the parties. If a mediated settlement is reached neither party shall be deemed the prevailing party for purposes of the settlement and each party shall bear its own legal costs.

13. GENERAL TERMS AND CONDITIONS.

This Contract includes, and the Contractor agrees to comply with the City’s General Terms and Conditions, which are set forth in Exhibit C, attached hereto and incorporated by reference.
[Signatures are on the following page.]
Docusign Envelope ID: D5B98FFB-1255-8E05-82FA-FDA98DFBC5FE v. April 1, 2026 Page-7
IN WITNESS WHEREOF, the parties have executed this Contract as of the day, month and year first above written.

CITY OF SAN RAFAEL:
_________________________________
________________________________,
_________________________________
Executed on:_______________________
APPROVED AS TO FORM:

Office of the City Attorney
_________________________________
________________________________,
_________________________________
ATTEST:

City Clerk
_________________________________
________________________________,
_________________________________
CONTRACTOR:
__________________________________
By: ____________________________
Name: ____________________________
Title: ____________________________
[If Contractor is a corporation, second
corporate officer signature required]
__________________________________
By: ____________________________
Name: ____________________________
Title: _____________________________
Docusign Envelope ID: D5B98FFB-1255-8E05-82FA-FDA98DFBC5FE Andrea Visveshwara
Chief Assistant City Attorney
Scope of Work
Department: City Manager’s Office / Community Services Division

1. Description of the Work
The City of San Rafael seeks to retain Everytable to provide fresh, individually packaged meals for residents of the City’s interim shelter program at 350 Merrydale Road. The purpose of this engagement is to ensure reliable daily meal service that supports the health, well-being, and nutritional needs of shelter residents.

The Contractor will provide meal production, packaging, quality assurance, transportation, delivery, and related administrative services in accordance with the City’s requirements. Services will be provided at an all-inclusive per-meal rate, with the City ordering and paying for meals as needed.

2. Specific Tasks
Task 1: Meal Production and Preparation
The Contractor will:
• Prepare fresh, nutritious meals in accordance with the City’s approved meal service requirements.
• Provide meals from the Contractor’s Silver Tier Menu. • Procure ingredients and perform meal preparation, assembly, and quality assurance.
• Maintain appropriate food safety and sanitation practices throughout meal production.

Task 2: Meal Packaging and Labeling
The Contractor will:
• Individually package meals using materials appropriate for safe storage, transportation, and distribution.
• Provide meal labeling and packaging materials necessary to support meal service operations.
• Ensure meals are packaged and assembled in a manner that maintains quality and food safety.

Docusign Envelope ID: D5B98FFB-1255-8E05-82FA-FDA98DFBC5FE Task 3: Transportation and Delivery
The Contractor will:
• Transport and deliver meals to the designated City interim shelter location. • Coordinate delivery schedules and logistics with designated City staff. • Provide the labor, vehicles, fuel, and transportation resources necessary to support reliable meal delivery.
• Maintain appropriate transportation and handling procedures to preserve meal quality and food safety.

Task 4: Program Administration and Coordination
The Contractor will:
• Coordinate meal service schedules and related logistics with the City’s designated Project Manager or designee.
• Provide contract administration, customer service, invoicing, and service-related reporting.
• Maintain appropriate records to support contract compliance and service tracking.
• Communicate with City staff regarding operational issues, delivery concerns, or service adjustments.

Task 5: Quality Assurance and Operational Support
The Contractor will:
• Maintain quality control procedures for meal preparation, packaging, and delivery.
• Provide the operational resources necessary to support consistent meal service. • Address service issues and coordinate corrective actions with the City, as needed.
• Comply with applicable food safety requirements and other standards relevant to the services provided.

Docusign Envelope ID: D5B98FFB-1255-8E05-82FA-FDA98DFBC5FE

3. Deliverables
Deliverable Format Due Date Acceptance Criteria
Fresh,
Individually
Packaged
Meals
Silver Tier
Menu meals
Daily, as scheduled Meals delivered in
accordance with approved
service requirements
Meal Delivery
Services
Physical
delivery
Daily, as scheduled Meals delivered to the
designated shelter location
Meal Service
Coordination
Email, phone,
or other
agreed-upon
communication
Ongoing Delivery schedules and
service needs coordinated
with City staff
Meal Service
Records and
Invoices
Invoice and
supporting
documentation
Monthly or as
required
Includes meals provided,
applicable charges, and
required supporting
information
Quality
Assurance and
Food Safety
Compliance
Operational
records, as
applicable
Ongoing Services provided in
accordance with applicable
requirements

4. Method of Payment
• Contractor will be compensated on a per-meal basis.
• Proposed cost per meal: $6.70.
• Total not-to-exceed amount: $158,957.50 per 12-month period, based on an estimated 23,725 meals annually.
• The estimated annual meal volume is based on 65 residents receiving one meal per day, seven days per week.
• The per-meal rate includes meal production, packaging, quality assurance, transportation, delivery, contract administration, and associated operational costs.
• The City is not obligated to purchase the estimated annual meal volume. Actual payments will be based on the number of meals authorized and provided. Total number of weekly meals required will be communicated by the City’s designated Projected Manager or designee.
• Invoices shall be submitted in accordance with the City’s standard invoicing procedures and shall identify the number of meals provided and the applicable charges.
• Any changes to the meal service requirements or pricing must be authorized in writing by the City’s designated Project Manager or designee.

Docusign Envelope ID: D5B98FFB-1255-8E05-82FA-FDA98DFBC5FE Docusign Envelope ID: D5B98FFB-1255-8E05-82FA-FDA98DFBC5FE v. Feb 2025 Exhibit B-1

EXHIBIT B

INSURANCE REQUIREMENTS
During the term of this Contract, and for any time period set forth below, Contractor shall procure and maintain in full force and effect, at no cost to City insurance policies with respect to employees and vehicles assigned to the performance of work under this Contract with coverage amounts, required endorsements, certificates of insurance, and coverage verifications as defined in this Exhibit B.

A. Scope of Coverage. During the term of this Contract, Contractor shall maintain, at no expense to City, the following insurance:

1. Commercial general liability. A commercial general liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, for death, bodily injury, personal injury, or property damage.

2. Automobile liability. An automobile liability (owned, non-owned, and hired vehicles) insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence.

3. Professional liability. If any licensed professional performs any of the work required to be performed under this Contract, a professional liability insurance policy in the minimum amount of one million dollars ($1,000,000) per occurrence/two million dollars ($2,000,000) aggregate, to cover any claims arising out of the Contractor's performance under this Contract. Where Contractor is a professional not required to have a professional license, City reserves the right to require Contractor to provide professional liability insurance pursuant to this section.

4. Workers’ compensation. If it employs any person, Contractor shall maintain workers’ compensation insurance, as required by the State of California, with statutory limits, and employer’s liability insurance with limits of no less than one million dollars ($1,000,000) per accident for bodily injury or disease. Contractor’s workers’ compensation insurance shall be specifically endorsed to waive any right of subrogation against City.

B. Other Insurance Requirements. The insurance coverage required of the Contractor in subparagraph A of this section above shall also meet the following requirements:

1. Except for professional liability insurance or workers’ compensation insurance, the insurance policies shall be specifically endorsed to include the City, its officers, agents, employees, and volunteers, as additional insureds (for both ongoing and completed operations) under the policies.

2. The additional insured coverage under Contractor’s insurance Docusign Envelope ID: D5B98FFB-1255-8E05-82FA-FDA98DFBC5FE v. Feb 2025 Exhibit B-2
policies shall be “primary and noncontributory” with respect to any insurance or coverage maintained by City and shall not call upon City's insurance or self-insurance coverage for any contribution. The “primary and noncontributory” coverage in Contractor’s policies shall be at least as broad as ISO form CG20 01 04 13.

3. Except for professional liability insurance or workers’ compensation insurance, the insurance policies shall include, in their text or by endorsement, coverage for contractual liability and personal injury.

4. By execution of this Contract, Contractor hereby grants to City a waiver of any right to subrogation which any insurer of Contractor may acquire against City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to effect this waiver of subrogation, but this provision applies regardless of whether or not City has received a waiver of subrogation endorsement from the insurer.

5. If the insurance is written on a Claims Made Form, then, following termination of this Contract, said insurance coverage shall survive for a period of not less than five years.

6. The insurance policies shall provide for a retroactive date of placement coinciding with the Effective Date of this Contract.

7. The limits of insurance required in this Contract may be satisfied by a combination of primary and umbrella or excess insurance. Any umbrella or excess insurance shall contain or be endorsed to contain a provision that such coverage shall also apply on a primary and noncontributory basis for the benefit of City (if agreed to in a written contract or agreement) before City’s own insurance or self-insurance shall be called upon to protect it as a named insured.

8. It shall be a requirement under this Contract that any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements and/or limits shall be available to City or any other additional insured party.

Furthermore, the requirements for coverage and limits shall be: (1) the minimum coverage and limits specified in this Contract; or (2) the broader coverage and maximum limits of coverage of any insurance policy or proceeds available to the named insured; whichever is greater. No representation is made that the minimum insurance requirements of this Contract are sufficient to cover the obligations of the Contractor under this Contract.

9. Contractor agrees to ensure that subcontractors, and any other party involved with the performance of work under this Contract, who is brought onto or involved in the performance of the work by Contractor under this Contract, provide the same minimum insurance coverage required of Contractor, except as with respect to limits. Contractor agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this Contract. CONSUTLANT agrees that upon request by City, all Docusign Envelope ID: D5B98FFB-1255-8E05-82FA-FDA98DFBC5FE v. Feb 2025 Exhibit B-3
agreements with, and insurance compliance documents provided by, such subcontractors and others engaged in the work under this Contract will be submitted to City for review.

10. Contractor agrees to be responsible for ensuring that no contract used by any party involved in any way with the Scope of Work reserves the right to charge City or Contractor for the cost of additional insurance coverage required by this Contract.

Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto.

C. Deductibles and SIR’s. Any deductibles or self-insured retentions in Contractor's insurance policies must be declared to and approved by the City and shall not reduce the limits of liability. Policies containing any self-insured retention (SIR) provision shall provide or be endorsed to provide that the SIR may be satisfied by either the named insured or City or other additional insured party. At City's option, the deductibles or selfinsured retentions with respect to City shall be reduced or eliminated to City's satisfaction, or Contractor shall procure a bond guaranteeing payment of losses and related investigations, claims administration, attorney’s fees and defense expenses.

D. Proof of Insurance. Contractor shall provide to the Project Manager all of the following: (1) Certificates of Insurance evidencing the insurance coverage required in this Contract; (2) a copy of the policy declaration page and/or endorsement page listing all policy endorsements for the commercial general liability policy, and (3) excerpts of policy language or specific endorsements evidencing the other insurance requirements set forth in this Contract. City reserves the right to obtain a full certified copy of any insurance policy and endorsements from Contractor. Failure to exercise this right shall not constitute a waiver of the right to exercise it later. The insurance shall be approved as to form and sufficiency by the City.

Failure to comply with these requirements shall be considered a material breach of contract.

Docusign Envelope ID: D5B98FFB-1255-8E05-82FA-FDA98DFBC5FE v. Feb 2025 Exhibit C-1

EXHIBIT C

GENERAL TERMS AND CONDITIONS

1. COMPLIANCE WITH ALL LAWS.

Contractor shall observe and comply with all applicable federal, state and local laws, ordinances, codes and regulations, in the performance of its duties and obligations under this Contract. Contractor shall perform all work under this Contract in accordance with these laws, ordinances, codes and regulations. Contractor shall release, defend, indemnify and hold harmless City, its officers, agents and employees from any and all damages, liabilities, penalties, fines and all other consequences from any noncompliance or violation of any laws, ordinances, codes or regulations.

2. PROVISIONS DEEMED INSERTED.

Every provision of law required to be inserted in the Contract is deemed to be inserted, and the Contract will be construed and enforced as though such provision has been included. If it is discovered that through mistake or otherwise that any required provision was not inserted, or not correctly inserted, the Contract will be deemed amended accordingly.

3. SEVERABILITY.

If any provision of the Contract documents, or portion of a provision, is determined to be illegal, invalid, or unenforceable, the remaining provisions of the Contract documents will remain in full force and effect.

4. OWNERSHIP OF DOCUMENTS.

The written documents and materials prepared by the Contractor in connection with the performance of its duties under this Contract, shall be the sole property of City. City may use said property for any purpose, including projects not contemplated by this Contract.

5. INSPECTION AND AUDIT.

Upon reasonable notice, Contractor shall make available to City, or its agent, for inspection and audit, all documents and materials maintained by Contractor in connection with its performance of its duties under this Contract. Contractor shall fully cooperate with City or its agent in any such audit or inspection. Contractor shall maintain all Projectrelated records for a period of three (3) years from completion of the work.

6. ASSIGNABILITY.

The parties agree that they shall not assign or transfer any interest in this Contract nor the performance of any of their respective obligations hereunder, without the prior written consent of the other party, and any attempt to so assign this Contract or any rights, duties Docusign Envelope ID: D5B98FFB-1255-8E05-82FA-FDA98DFBC5FE v. Feb 2025 Exhibit C-2
or obligations arising hereunder shall be void and of no effect.

7. WORKERS' COMPENSATION.

Contractor certifies that it is aware of the provisions of the Labor Code of the State of California which require every employer to be insured against liability for workers' compensation or to undertake self-insurance in accordance with the provisions of that Code, and Contractor certifies that it will comply with such provisions before commencing the performance of the work of this contract.

8. NONDISCRIMINATION.

Contractor shall not discriminate, in any way, against any person on the basis of sex, race, color, religion, ancestry, national origin, ethnic group identification, age, mental disability, physical disability, medical condition, genetic information, marital status, or sexual orientation in connection with or related to the performance of its duties and obligations under this Contract.

9. NO THIRD PARTY BENEFICIARIES.

City and Contractor do not intend, by any provision of this Contract, to create in any third party, any benefit or right owed by one party, under the terms and conditions of this Contract, to the other party.

10. INDEPENDENT CONTRACTOR.

For the purposes, and for the duration, of this Contract, Contractor, its officers, agents and employees shall act in the capacity of an Independent Contractor, and not as employees of the City. Contractor and City expressly intend and agree that the status of Contractor, its officers, agents and employees be that of an Independent Contractor and not that of an employee of City.

11. ENTIRE CONTRACT -- AMENDMENTS.

A. The terms and conditions of this Contract, all exhibits attached, and all documents expressly incorporated by reference, represent the entire Contract of the parties with respect to the subject matter of this Contract.

B. This written Contract shall supersede any and all prior contracts, oral or written, regarding the subject matter between the Contractor and the City.

C. No other agreement, promise or statement, written or oral, relating to the subject matter of this Contract, shall be valid or binding, except by way of a written amendment to this Contract.

D. The terms and conditions of this Contract shall not be altered or modified Docusign Envelope ID: D5B98FFB-1255-8E05-82FA-FDA98DFBC5FE v. Feb 2025 Exhibit C-3
except by a written amendment to this Contract signed by the Contractor and the City.

E. If any conflicts arise between the terms and conditions of this Contract, and the terms and conditions of the attached exhibits or the documents expressly incorporated by reference, the terms and conditions of this Contract shall control.

12. SET-OFF AGAINST DEBTS.

Contractor agrees that City may deduct from any payment due to Contractor under this Contract, any monies which Contractor owes City under any ordinance, agreement, contract or resolution for any unpaid taxes, fees, licenses, assessments, unpaid checks or other amounts.

13. WAIVERS.

The waiver by either party of any breach or violation of any term, covenant or condition of this Contract, or of any ordinance, law or regulation, shall not be deemed to be a waiver of any other term, covenant, condition, ordinance, law or regulation, or of any subsequent breach or violation of the same or other term, covenant, condition, ordinance, law or regulation. The subsequent acceptance by either party of any fee, performance, or other consideration which may become due or owing under this Contract, shall not be deemed to be a waiver of any preceding breach or violation by the other party of any term, condition, covenant of this Contract or any applicable law, ordinance or regulation.

14. CITY BUSINESS LICENSE / OTHER TAXES.

Contractor shall obtain and maintain during the duration of this Contract, a City business license as required by the San Rafael Municipal Code, and Contractor shall pay any and all state and federal taxes and any other applicable taxes. City shall not be required to pay for any work performed under this Contract, until Contractor has provided City with a completed Internal Revenue Service Form W-9 (Request for Taxpayer Identification Number and Certification).

15. SURVIVAL OF TERMS.

Any terms of this Contract that by their nature extend beyond the term (or termination) of this Contract shall remain in effect until fulfilled and shall apply to both Parties’ respective successors and assigns.

16. GOVERNING LAW.

This Contract shall be deemed to have been executed in the County of Marin, California. The formation, interpretation and performance of this Contract shall be governed by the laws of the State of California, excluding its conflict of laws rules. Any suit or action initiated by either party shall be brought in the County of Marin, California unless the parties agree otherwise in a written amendment to this Contract.

Docusign Envelope ID: D5B98FFB-1255-8E05-82FA-FDA98DFBC5FE v. Feb 2025 Exhibit C-4

17. CONFLICT OF INTEREST.

Contractor, its employees, subcontractors and agents, may not have, maintain or acquire a conflict of interest in relation to this Contract in violation of any City ordinance or policy or in violation of any California law, including under Government Code section 1090 et seq. and under the Political Reform Act as set forth in Government Code section 81000 et seq. and its accompanying regulations. Any violation of this Section constitutes a material breach of the Contract.

18. AUTHORIZATION.

Each individual signing above warrants that they are authorized to do so by the party that they represent, and that this Contract is legally binding on that party. If Contractor is a corporation, signatures from two officers of the corporation are required pursuant to California Corporation Code section 313.

19. COUNTERPARTS AND ELECTRONIC SIGNATURE.

This Contract may be executed by electronic signature and in any number of counterparts, each of which shall be deemed an original, but all of which together shall constitute one document. Counterpart signature pages may be delivered by telecopier, email or other means of electronic transmission.

Docusign Envelope ID: D5B98FFB-1255-8E05-82FA-FDA98DFBC5FE Updated April 1, 2026

CONTRACT ROUTING FORM
INSTRUCTIONS: Use this cover sheet to circulate all contracts for review and approval in the order shown below.

All following documents are attached as reference material.

RESPONSIBLE PARTY DESCRIPTION COMPLETED
Project Manager
Email PINS insurance request to Contractor
Confirm legal business name, entity type and authorization to do business in California on California Secretary of State Business search site
☐
☐
Project Manager
For Public Works and Vegetation Management Contracts:

Confirm contractor license is current and valid on California State License Board website
☐ not applicable
☐
City Attorney’s Office Review, revise as needed, and approve agreement as to form
Department Director
Review and approve agreement
☐ AB 339 not applicable or ☐ Complied with AB 339
Risk Management Confirm insurance documentation is complete Finance Review and sign off on funding availability
TO BE COMPLETED BY INITIATING DEPARTMENT PROJECT MANAGER:

Contracting Department:

Project Manager:

Contractor Name:

Contractor’s Contact: Contact’s Email:

City Council Date: ☐ ___________________ or ☐ Not applicable ☐ FPPC: Check if Contractor must file Form 700
Everytable
X
[email protected]
X 10/19/2026
X
Robert Camarena
City Manager
X
Daniel Cooperman
Docusign Envelope ID: D5B98FFB-1255-8E05-82FA-FDA98DFBC5FE X
Request for Proposals
Food Delivery Services for 350 Merrydale Residents
350 Merrydale Rd.

San Rafael, CA 94903
Docusign Envelope ID: D5B98FFB-1255-8E05-82FA-FDA98DFBC5FE City of San Rafael – Food Delivery Services for Unhoused Residents June 3, 2026
The City of San Rafael
Community Services Division
1400 Fifth Ave.

San Rafael, CA 94901
RE: Food Delivery Services for 350 Merrydale Residents
Dear Evaluation Committee,
Thank you for the opportunity to submit this proposal to provide nutritious meal delivery services for residents of the City of San Rafael’s interim shelter program at 350 Merrydale Road. Everytable is honored to support the City’s continued commitment to addressing homelessness through innovative housing and supportive service solutions that provide stability, dignity, and a pathway toward permanent housing.

We recognize that the 350 Merrydale shelter program will play an important role in helping individuals experiencing homelessness transition into more stable living situations while receiving the support and resources necessary to secure permanent housing. Consistent access to nutritious meals is a critical component of this effort, helping to improve health outcomes, reduce food insecurity, and support residents as they work toward greater self-sufficiency and long-term stability.

Everytable is uniquely qualified to provide these services. As a mission-driven Public Benefit Corporation, we specialize in preparing and delivering fresh, chef-crafted, dietitian-designed meals to community-based organizations, government agencies, supportive housing programs, interim housing communities, healthcare providers, and social service organizations throughout California. Our meals are produced in our USDAinspected production facility under strict HACCP food safety protocols and are distributed through a reliable refrigerated logistics network that ensures quality, consistency, and food safety from production through delivery.

Our team has extensive experience supporting programs serving vulnerable populations, including interim housing, supportive housing, recuperative care, homelessness services, senior nutrition programs, and other community-based initiatives. We understand the importance of dependable service, menu variety, dietary accommodations, and operational flexibility, and we are committed to providing a meal program that supports both resident wellbeing and the City's program objectives.

Everytable appreciates the opportunity to partner with the City of San Rafael in serving residents of the 350 Merrydale shelter program. We look forward to the opportunity to contribute to the success of this important initiative and to support the health, dignity, and wellbeing of the individuals the program serves.

Thank you for your consideration.

Sincerely,
Robert Camarena
Director of Business Development
Everytable, PBC
Docusign Envelope ID: D5B98FFB-1255-8E05-82FA-FDA98DFBC5FE City of San Rafael – Food Delivery Services for Unhoused Residents Table of Contents
Organizational Overview ............................................................................................................................ 4 Program Narrative........................................................................................................................................ 9 Cost Proposal .............................................................................................................................................. 12 References ................................................................................................................................................... 14 Required Attachments.............................................................................................................................. 15 Conclusion ................................................................................................................................................... 20 Case Studies ................................................................................................................................................ 21 Docusign Envelope ID: D5B98FFB-1255-8E05-82FA-FDA98DFBC5FE 4 Organizational Overview
Leadership and Organizational Background
Everytable is led by Chief Executive Officer Sam Polk, a nationally recognized social entrepreneur dedicated to expanding access to nutritious food in underserved communities. Under Sam's leadership, Everytable has grown into one of California's leading mission-driven food enterprises, providing fresh, affordable meals through an integrated network of production facilities, distribution operations, retail locations, and institutional food service programs.

Sam has demonstrated the capacity to manage programs of significant scope, scale, and operational complexity through his leadership of Everytable's high-volume meal production and distribution operations. He provides executive oversight of strategic planning, financial management, food safety and regulatory compliance, production operations, logistics, workforce development, and partnerships with public agencies, healthcare organizations, and community-based service providers.

Growing up in Los Angeles, Sam witnessed firsthand the challenges faced by individuals and families experiencing poverty and homelessness while assisting his mother with medical outreach programs in Skid Row. These experiences inspired his commitment to addressing social inequities and improving access to healthy food. Prior to founding Everytable, Sam established Feast, a nonprofit organization focused on nutrition education, healthy cooking, and food access in South Los Angeles. Through this work, he identified a critical gap: while families wanted healthier options, affordable and convenient nutritious meals were often unavailable in low-income communities.

To address this challenge, Sam launched Everytable with a simple but powerful mission: to make healthy food accessible to everyone, regardless of income or neighborhood. Before becoming a social entrepreneur, Sam worked as a hedge fund trader on Wall Street. His memoir, For the Love of Money, chronicles his transition from finance to social impact and his commitment to building organizations that create meaningful community change.

Docusign Envelope ID: D5B98FFB-1255-8E05-82FA-FDA98DFBC5FE 5 Today, under Sam's leadership, Everytable manages large-scale food production and distribution systems that serve thousands of meals daily throughout California while maintaining rigorous standards for quality, nutrition, food safety, and operational accountability.

Mission
Everytable is a mission-driven Public Benefit
Corporation dedicated to making nutritious
food accessible to everyone. We believe that
healthy food is a fundamental human
need and that access to high-quality meals
should not be determined by geography,
income, or circumstance.

Our mission is to transform the food system
by increasing access to affordable, nutritious
meals in communities that have historically
faced barriers to healthy food options.

Through innovative production, distribution, and pricing models, Everytable works to improve food equity while supporting the health and wellbeing of individuals, families, and communities throughout California.

This mission extends beyond retail operations and serves as the foundation of our partnerships with government agencies, healthcare organizations, homeless service providers, supportive housing programs, senior nutrition programs, educational institutions, and community-based organizations.

Docusign Envelope ID: D5B98FFB-1255-8E05-82FA-FDA98DFBC5FE 6 Company History
Founded in Los Angeles in 2016,
Everytable was created to address the
growing disparity in access to healthy
food across California communities. The
company developed an innovative model
that combines centralized meal
production, efficient distribution
systems, and community-based access
points to provide fresh, chef-crafted
meals at affordable prices.

Since its founding, Everytable has
evolved into a comprehensive food
service organization serving both
individual consumers and institutional
partners. The company operates a large-scale USDA-inspected production facility supported by experienced culinary, nutrition, food safety, logistics, and operations professionals.

Everytable's growth has been driven by a commitment to operational excellence, food quality, affordability, and community impact. Over the past several years, the organization has expanded its capabilities to support large government and nonprofit meal programs, healthcare nutrition initiatives, supportive housing communities, senior meal programs, and emergency feeding efforts throughout California.

Today, Everytable serves as a trusted food service partner to numerous public agencies, nonprofit organizations, healthcare systems, educational institutions, and communitybased programs that require reliable, large-scale meal production and delivery services.

Docusign Envelope ID: D5B98FFB-1255-8E05-82FA-FDA98DFBC5FE 7 Primary Programs and Service Areas
Everytable provides a broad range of meal production, nutrition, and food distribution services designed to meet the needs of diverse populations.

Government and Community Nutrition Programs
Everytable partners with cities, counties, senior centers, and community-based organizations to provide nutritious meals for congregate dining programs, homedelivered meal programs, and other publicly funded nutrition initiatives. Our experience includes supporting programs operating under federal, state, and local nutrition guidelines and reporting requirements.

Supportive Housing and Homelessness Services
Everytable provides meal services to supportive housing communities, interim housing programs, recuperative care facilities, shelters, and homelessness service providers throughout California. These programs support individuals and families experiencing housing instability and often require dependable meal service, flexible delivery schedules, and accommodations for diverse dietary needs.

Healthcare and Food as Medicine Programs
Everytable supports healthcare organizations, managed care plans, hospitals, and community health partners through medically supportive nutrition programs and food access initiatives. Our infrastructure enables us to provide nutritionally balanced meals that support improved health outcomes and address food insecurity among vulnerable populations.

Docusign Envelope ID: D5B98FFB-1255-8E05-82FA-FDA98DFBC5FE 8 Education and Basic Needs Programs
Everytable partners with colleges, universities, and educational institutions to support student basic needs initiatives and food security programs. These partnerships help ensure students have reliable access to nutritious meals that support academic success and overall wellbeing.

Emergency Feeding and Community Response
Everytable maintains the production capacity and operational infrastructure necessary to support emergency meal response efforts during public health emergencies, natural disasters, and community crises. Our centralized production model and established distribution network enable rapid deployment of meal services when communities face urgent food access challenges.

Organizational Capacity
Everytable's operational infrastructure is designed to support programs ranging from small community-based initiatives to large-scale public contracts.

Our capabilities include:
• USDA-inspected food production facilities operating under HACCP food safety protocols.
• Experienced culinary, nutrition, food safety, logistics, and customer support teams.
• Refrigerated transportation and cold-chain distribution systems.
• Menu development and dietary accommodation capabilities. • Large-scale meal production capacity with scalable operations. • Quality assurance and performance monitoring systems. • Experience serving government agencies, nonprofit
organizations, healthcare providers, and vulnerable
populations throughout California.

Through our combination of mission-driven leadership, operational expertise, and proven food service infrastructure, Everytable is uniquely positioned to provide dependable, highquality meal services that support the City of San Rafael's goals of promoting resident health, stability, and wellbeing at the 350 Merrydale interim shelter program.

Docusign Envelope ID: D5B98FFB-1255-8E05-82FA-FDA98DFBC5FE 9 Program Narrative
Meeting the Scope of Services Requirements
Everytable will provide reliable meal delivery
services to support the residents of the City of
San Rafael's interim shelter program at 350
Merrydale Road. Our team will deliver nutritious,
individually packaged meals for up to 65
residents, seven days per week, including
weekends and holidays, in accordance with the
requirements outlined in the RFP.

Meals are prepared in Everytable's USDA-inspected production facility under strict HACCP food safety protocols and are developed in collaboration with culinary and nutrition professionals to ensure balanced nutrition, quality, and consistency. All meals are produced using fresh ingredients and prepared in compliance with applicable California Department of Public Health food safety regulations.

Everytable maintains an established refrigerated logistics network that supports meal delivery programs throughout California. Deliveries will be made according to a consistent schedule coordinated with City and shelter staff to ensure timely receipt and distribution.

Meals are packaged, labeled, and transported in temperature-controlled vehicles to maintain product integrity and food safety throughout the delivery process.

Our proposed menu includes a variety of culturally diverse and resident-friendly meal options designed to promote satisfaction while meeting USDA nutritional guidelines. Menus are rotated regularly to provide variety and minimize menu fatigue.

Docusign Envelope ID: D5B98FFB-1255-8E05-82FA-FDA98DFBC5FE 10 Accommodating Dietary Restrictions and Special Needs Everytable recognizes the importance of accommodating the diverse dietary needs of shelter residents. We maintain a broad portfolio of meals that allows us to support common dietary requirements and preferences, including:
• Vegetarian meals
• Vegan meals
• Lower-sodium meal options
• Dairy-free options
• Pork-free options
• Common food allergy considerations where identified
All meals are clearly labeled with ingredient and allergen information to assist residents and program staff in identifying appropriate meal selections. Dietary accommodation requests can be coordinated directly with shelter management, allowing Everytable to adjust meal allocations and menu selections as resident needs evolve.

Our culinary and nutrition teams work collaboratively to ensure that accommodated meals continue to provide balanced nutrition while maintaining quality and variety.

Docusign Envelope ID: D5B98FFB-1255-8E05-82FA-FDA98DFBC5FE 11 Service Disruption and Continuity Plan
Everytable maintains comprehensive contingency procedures designed to ensure uninterrupted meal service during unforeseen events. Our operational model incorporates redundancy across production, logistics, staffing, and inventory management to minimize service disruptions.

Key continuity measures include:
• Production capacity that exceeds the
volume required for this contract,
allowing for rapid response to changing
demand.
• Dedicated logistics personnel and
backup delivery resources to support
uninterrupted transportation.
• Multiple delivery routes and scheduling
flexibility to address traffic, weather, or
roadway disruptions.
• Inventory management practices that maintain sufficient product availability to support service continuity.
• Cross-trained operational staff capable of supporting production, packing, and delivery functions when needed.

In the event of a disruption, Everytable will immediately communicate with designated City and shelter representatives regarding the nature of the issue, anticipated resolution timeline, and any temporary service modifications. Our team will work collaboratively with shelter staff to implement alternative delivery arrangements and ensure residents continue to receive meals with minimal interruption.

Through our established food production infrastructure, experienced operations team, and proven logistics network, Everytable is well-positioned to provide dependable, highquality meal service that supports the health, wellbeing, and stability of residents participating in the City of San Rafael's interim shelter program.

Docusign Envelope ID: D5B98FFB-1255-8E05-82FA-FDA98DFBC5FE 12 Cost Proposal
Proposed Meal Pricing
Everytable offers an all-inclusive rate of $6.70 per
meal for the provision of fresh, individually
packaged meals from our Silver Tier Menu. The
proposed rate includes meal production, packaging,
quality assurance, transportation, delivery, contract
administration, and all associated operational costs
required to provide meal services in accordance with
the City of San Rafael's requirements.

Because the City's scope identifies a single daily meal service, a uniform per-meal rate applies to all meals provided under this proposal.

Estimated Annual Cost
The City's RFP indicates a projected service population of 65 residents receiving one meal per day, seven days per week.

Description Quantity
Residents Served Daily 65
Meals Per Day 65
Service Days Per Year 365
Estimated Annual Meal Volume 23,725 Meals
Proposed Cost Per Meal $6.70
Total Estimated Annual Cost $158,957.50
Itemized Operating Budget
Budget Category Percentage of Annual Cost
Food Ingredients & Production Labor 60%
Packaging & Meal Assembly 3%
Transportation & Delivery 10%
Facility & Operational Overhead 17%
Administration & Program Management 10%
Total Annual Cost 100%
Docusign Envelope ID: D5B98FFB-1255-8E05-82FA-FDA98DFBC5FE 13 Budget Narrative
Food, Ingredients & Production Labor
This category includes food procurement, meal preparation, culinary labor, meal assembly, quality control, food safety monitoring, and all activities associated with producing fresh, nutritious meals for program participants.

Packaging & Meal Assembly
Includes meal packaging, labeling, catering boxes, and other materials required to safely store, transport, and distribute meals while maintaining product quality and food safety.

Transportation & Delivery Operations
Includes delivery labor, refrigerated transportation, fuel, vehicle maintenance, route planning, logistics management, and all transportation activities necessary to provide reliable meal delivery services.

Facility & Operational Overhead
Includes production facility expenses, equipment, utilities, sanitation, insurance, technology systems, and operational support functions necessary to maintain consistent meal production and distribution activities.

Administration & Program Management
Includes contract administration, customer service, scheduling coordination, invoicing, reporting, compliance oversight, and program management activities required to support successful contract performance.

Everytable's proposed pricing reflects a comprehensive turnkey meal service solution that leverages our established production and distribution infrastructure to provide reliable, cost-effective service while maintaining high standards for nutrition, food safety, quality, and customer satisfaction.

Docusign Envelope ID: D5B98FFB-1255-8E05-82FA-FDA98DFBC5FE 14 References
Exodus
Recovery
Contact: Lezlie Murch, CEO
Address: 9808 Venice Blvd. Suite 700,
Culver City, CA 90232
Phone: 310-945-3350
Email: [email protected]
Everytable provides approximately
2,688 fresh, ready-to-eat meals
per week distributed among four
(4) sites supporting residents in
recovery and transitional housing..

Volunteers of
America
Los Angeles
Contact: Antonio Alvarenga, Program
Transitions Manager
Address: 3600 Wilshire Blvd. Suite 1500,
Los Angeles, CA 90010
Phone: 213-389-1500
Email: [email protected]
Everytable provides approximately
5,600 fresh, ready-to-eat meals
per week distributed among six
(6) sites supporting residents in
recovery and transitional housing.

OPICA
Contact: Saira Reyes,
Director of Operations
Address: 1759 Missouri Ave, Los
Angeles, CA 90025
Phone: (310) 478-0226
Email: [email protected]
Everytable provides approximately
250 congregate meals to an adult
day center. OAA Title III compliant
and medically tailored meals.

The Salvation
Army –
San Francisco
Contact: Destiny Pletsch
Address: 832 Folsom St. San Francisco,
CA 94103
Phone: 415-770-8660
Email:
[email protected]
Everytable provides approximately
1,500 fresh, ready-to-eat meals
per week distributed among two
(2) sites supporting residents in
recovery and transitional housing
Docusign Envelope ID: D5B98FFB-1255-8E05-82FA-FDA98DFBC5FE 15 Required Attachments
Everytable’s Sample Menu
Everytable's Silver Tier Menu is designed to provide residents with fresh, nutritious, and satisfying meals that support overall health and wellbeing while offering variety, convenience, and cultural relevance. Our menu rotates seasonally to incorporate high-quality ingredients and a diverse selection of chef-crafted meals that appeal to a wide range of tastes and preferences.

The Silver Tier Menu delivers exceptional value by combining affordability with meal quality, allowing organizations to provide residents with fresh, wholesome meals at a competitive price point. Leveraging Everytable's large-scale production and distribution infrastructure, the Silver Tier Menu offers a cost-effective solution without sacrificing taste, nutrition, food safety, or menu variety. Silver Tier Menu includes all Bronze Tier selections.

Our Culinary Innovation Team continuously develops and refines menu offerings to ensure meals remain flavorful, balanced, and reflective of the diverse communities we serve throughout California. We regularly gather feedback from customers, community partners, and our Community Tasting Panel to evaluate new recipes, improve existing menu items, and maintain high levels of meal satisfaction.

The Silver Tier Menu features a broad selection of culturally inspired dishes representing the rich diversity of California communities, including Mexican, Caribbean, Soul Food, Vietnamese, Korean, Italian, Indian, Chinese, and Middle Eastern cuisines.

This variety helps reduce menu fatigue while providing residents with familiar and enjoyable meal options throughout the year.

All meals are individually packaged and clearly labeled with nutrition information, ingredients, allergen disclosures, and heating instructions. Packaging is food-safe, microwave-safe, recyclable, and designed to preserve product quality during transportation and storage.

Meals are delivered fresh and refrigerated—never frozen—and are produced under strict HACCP food safety protocols in Everytable's USDA-inspected production facility. Through the use of Modified Atmosphere Packaging (MAP) technology, meals maintain freshness and quality while providing an extended refrigerated shelf life of approximately 10–12 days. This extended shelf life provides operational flexibility, reduces food waste, and supports efficient meal distribution while ensuring residents have convenient access to nutritious meals.

The following pages include a representative sample of menu options available through Everytable's Silver Tier Menu.

Docusign Envelope ID: D5B98FFB-1255-8E05-82FA-FDA98DFBC5FE 16 Docusign Envelope ID: D5B98FFB-1255-8E05-82FA-FDA98DFBC5FE 17 Docusign Envelope ID: D5B98FFB-1255-8E05-82FA-FDA98DFBC5FE 18 Docusign Envelope ID: D5B98FFB-1255-8E05-82FA-FDA98DFBC5FE 19 Why Everytable for the City of San Rafael
• Fresh, Nutritious, Ready-to-Enjoy Meals
Chef-crafted, refrigerated meals that can be enjoyed cold or heated in minutes, providing residents with
convenient, high-quality meal options that support
overall health and wellbeing.
• Reliable, Cost-Effective Meal Service
Everytable's centralized production facility, cold-chain logistics network, and Silver Tier Menu deliver consistent, dependable meal service while maximizing value and maintaining high standards for quality and food safety. • Operational Efficiency and Reduced Food Waste
Fresh meals packaged using Modified Atmosphere Packaging (MAP) technology provide an extended refrigerated shelf life of approximately 10– 12 days, reducing food waste and supporting efficient site operations. • Mission-Driven Partnership
As a Public Benefit Corporation, Everytable is committed to expanding access to healthy food and partnering with communities to support housing stability, dignity, and improved outcomes for individuals experiencing homelessness.

Docusign Envelope ID: D5B98FFB-1255-8E05-82FA-FDA98DFBC5FE 20 Conclusion
“A Reliable Partner in Supporting Resident Wellbeing”
Everytable is honored to submit this proposal in support of the City of San Rafael's interim shelter program at 350 Merrydale Road. We recognize that consistent access to nutritious meals is an important component of creating a safe, stable environment where residents can focus on their health, wellbeing, and progress toward permanent housing.

By partnering with Everytable, the City will gain a mission-driven food service provider with extensive experience supporting housing programs, community organizations, and vulnerable populations throughout California. Our fresh, chefcrafted meals provide a convenient, affordable, and reliable solution backed by proven production capabilities, rigorous food safety standards, and dependable delivery infrastructure.

We appreciate the opportunity to support the City of San Rafael's efforts to address homelessness through compassionate, housing-focused solutions. Everytable looks forward to serving residents with quality meals, responsive service, and a shared commitment to promoting dignity, stability, and positive community outcomes.

Thank You!
Docusign Envelope ID: D5B98FFB-1255-8E05-82FA-FDA98DFBC5FE 21 Case Studies
Docusign Envelope ID: D5B98FFB-1255-8E05-82FA-FDA98DFBC5FE 22 CASE STUDY: Nutrition Risk and Satisfaction
Scores -OAA Program (Santa Clara)
Challenge: Many seniors in Santa Clara County struggle with food insecurity and lack access to affordable, nutritious meals. Traditional meal programs often fail to provide fresh, culturally relevant, and easily accessible options, leading to poor nutrition and declining health.

Solution: By partnering with Everytable, the Senior Nutrition Program (SNP) has transformed meal accessibility for older adults. Everytable’s innovative meal model delivers chef-crafted, nutritious meals at a low cost, ensuring seniors receive fresh, balanced food without the barriers of high prices or difficult access.

The meals are designed to support senior dietary needs, incorporating high-protein, fiber-rich, and lowsodium options to promote heart health, mobility, and overall well-being.

Impact: Since implementing Everytable meals, participating seniors have reported improved energy levels, better digestion, and reduced health complications related to malnutrition. Surveys show a 40% increase in meal satisfaction and a 30% improvement in daily fruit and vegetable intake. The convenience of home delivery and accessible pick-up locations has also led to a 20% decrease in meal program dropout rates, ensuring more seniors receive the nutrition they need.

Everytable Metrics-Overall Health Score
Over 90% answered that our meal program “helps to maintain overall health” Docusign Envelope ID: D5B98FFB-1255-8E05-82FA-FDA98DFBC5FE Certificate Of Completion
Envelope Id: D5B98FFB-1255-8E05-82FA-FDA98DFBC5FE Status: Sent Subject: DocuSign: PSA with Every Table for Merrydale Food Services Source Envelope:

Document Pages: 41 Signatures: 1 Envelope Originator:

Certificate Pages: 4 Initials: 3 Nataly Torres
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-08:00) Pacific Time (US & Canada)
111 Morphew St
San Rafael, CA 94901
[email protected]
IP Address: 199.88.113.8
Record Tracking
Status: Original
9/23/2026 2:18:18 PM
Holder: Nataly Torres
[email protected]
Location: DocuSign
Status: Original
9/23/2026 2:21:30 PM
Holder: Walter Gonzalez
[email protected]
Location: DocuSign
Signer Events Signature Timestamp
Andrea Visveshwara
[email protected]
Chief Assistant City Attorney
City of San Rafael
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Daniel Cooperman
[email protected]
City of San Rafael
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[email protected]
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Sam Polk
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____________________________________________________________________________________

FOR CITY CLERK ONLY
Council Meeting:

Disposition:

Agenda Item No: 2.d
Meeting Date: October 19, 2026

SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Community & Economic Development
Prepared by: Micah Hinkle, Director, Community
& Economic Development
Sullina D. Smith, Senior
Management Analyst II
Alex Holm, Police Lieutenant
City Manager Approval: ______________
TOPIC: TEMPORARY STREET CLOSURES FOR SPECIAL EVENTS
SUBJECT: RESOLUTION AUTHORIZING TEMPORARY STREET CLOSURES IN SAN RAFAEL

FOR SPECIAL EVENTS, INCLUDING THE WILDCARE OPENING WEEKEND

CELEBRATION AND THE ANNUAL WINTER WONDERLAND EVENT
RECOMMENDATION:

Staff recommends that the City Council adopt a resolution authorizing temporary street closures in San Rafael for Special Events, including the WildCare Opening Weekend Celebration and the Annual Winter Wonderland Event.

BACKGROUND:

Under California Vehicle Code Section 21101(e), a local authority may, by resolution, temporarily close portions of public streets for celebrations, parades, or local special events when such closures are necessary to protect the safety of participants and the public.

The City of San Rafael has received several special event permit applications. These events require temporary street closures and parking restrictions to safely accommodate setup, event operations, pedestrian circulation, and breakdown.

The applicants have submitted materials for the proposed events, and staff is working to ensure all requirements are met before final authorization. If Council approves the temporary street closures, staff will finalize the applications and authorize the special event permits.

ANALYSIS:

The proposed special event temporary street closure(s) are as follows:

Event Name: Annual Winter Wonderland Event
Event Date and Time: Saturday, December 5, 2026, from 1:00 p.m. to 6:00 p.m.

Street Closure Time: Saturday, December 5, 2026, from 9:00 a.m. to 9:00 p.m.

Closure Location: Fourth Street, from A Street to Lootens Street SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
Event Name: WildCare Opening Weekend Celebration
Event Date and Time: Sunday, December 13, 2026, from 11:00 a.m. to 4:00 p.m.

Street Closure Time: Sunday, December 13, 2026, from 7:00 a.m. to 7:00 p.m.

Closure Location: Albert Park Lane, from B Street to Lindaro Street City departments, including Police, Fire, Public Works, and Parking Services, have reviewed the proposed temporary street closure and determined that it is appropriate and necessary. Staff will coordinate traffic control, barricades, and emergency access to ensure public safety.

COMMUNITY OUTREACH:

The public will be notified of the temporary street closures through several outreach channels, including this staff report, no-parking signs posted 72 hours before each event, and road closure signage displayed on the day of the events.

FISCAL IMPACT:

These events require City services to support the temporary street closures, including Police staffing, Public Works support, and Parking Services operations. The estimated City cost for street closure support for the Wildcare Opening Weekend Celebration is approximately $285, and for the Annual Winter Wonderland Event, approximately $2,800.

The Special Event Sponsorship budget will cover the combined $3,085 in street closure-related City service costs for these events. No additional departmental budget impact associated with the street closures is anticipated.

OPTIONS:

The City Council has the following options to consider in this matter:

1. Adopt the resolution as presented.

2. Adopt the resolution with modifications.

3. Direct staff to return with more information.

4. Take no action.

RECOMMENDED ACTION:

ATTACHMENTS:

1. Resolution
RESOLUTION NO.

RESOLUTION OF THE SAN RAFAEL CITY COUNCIL AUTHORIZING TEMPORARY STREET

CLOSURES IN SAN RAFAEL FOR SPECIAL EVENTS, INCLUDING THE WILDCARE

OPENING WEEKEND CELEBRATION AND THE ANNUAL WINTER WONDERLAND EVENT WHEREAS, California Vehicle Code Section 21101(e) authorizes a local authority by resolution to temporarily close streets for celebrations, parades, or local special events when such closures are necessary for the safety and protection of participants and the public; and WHEREAS, the City of San Rafael has received a Special Event Permit application for the WildCare Opening Weekend Celebration Event and Annual Winter Wonderland Event; and WHEREAS, these special events require temporary street closures and parking restrictions to safely accommodate event setup, operations, pedestrian circulation, traffic control, and breakdown activities; and
WHEREAS, City departments, including Police, Fire, Public Works, and Parking Services, have reviewed the proposed temporary street closures and determined they are appropriate and necessary to ensure public safety and emergency access; and WHEREAS, the temporary street closures are described in detail in the Staff Report accompanying this Resolution, and the City will provide public notice of the closures through advance signage and other appropriate outreach methods.

NOW, THEREFORE, BE IT RESOLVED, that the City Council hereby authorizes as follows:

1. That all the above findings are true and correct; and

2. That pursuant to the authority granted under California Vehicle Code Section 21101(e), and in the interest of public health, safety, and welfare, the City Council hereby authorizes the following temporary street closures:

Event Name: Annual Winter Wonderland Event
Street Closure Time: Saturday, December 5, 2026, from 9:00 a.m. to 9:00 p.m.

Closure Location: Fourth Street, from A Street to Lootens Street Event Name: WildCare Opening Weekend Celebration
Street Closure Time: Sunday, December 13, 2026, from 7:00 a.m. to 7:00 p.m.

Closure Location: Albert Park Lane, from B Street to Lindaro Street I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of San Rafael, held on Monday, the 19th day of October 2026, by the following vote, to wit:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:
_______________________
Lindsay Lara, City Clerk
____________________________________________________________________________________

FOR CITY CLERK ONLY
Council Meeting: _______________________
Disposition: ___________________________
Agenda Item No: 2.e
Meeting Date: October 19, 2026

SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Community and Economic Development
Prepared by: Margaret Kavanaugh-Lynch
Planning Manager
City Manager Approval: ______________
TOPIC: AUTHORIZE A PROFESSIONAL SERVICES AGREEMENT WITH PLACEWORKS TO

PREPARE THE NORTHGATE SPECIFIC PLAN
SUBJECT: RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A

PROFESSIONAL SERVICES AGREEMENT WITH PLACEWORKS IN AN AMOUNT NOT TO EXCEED $797,000 FOR THE PREPARATION OF THE NORTHGATE

SPECIFIC PLAN UTILIZING FUNDS PREVIOUSLY AWARDED FROM THE

METROPOLITAN TRANSPORTATION COMMISSION THROUGH THE ONE BAY AREA GRANT 3 PROGRAM: CEQA DETERMINATION: EXEMPT PURSUANT TO CEQA GUIDELINE 15262
RECOMMENDATION:

Staff recommends that the City Council adopt a resolution authorizing the City Manager to enter into a professional services agreement between PlaceWorks and the City of San Rafael to prepare the Northgate Specific Plan in an amount not to exceed $797,000.

BACKGROUND:

In January 2022, the Metropolitan Transportation Commission (MTC) released the third round of One Bay Area Grant (OBAG) 3 funds. In this round of funds, the Transportation Authority of Marin (TAM) was responsible for evaluating projects, establishing initial project prioritization based on a list of criteria, and submitting project nominations for consideration by MTC.

On October 17, 2022, the City Council passed Resolution No. 15144 to authorize local support for the filing of applications for funding with MTC and to ensure completion of both the Canal/Southeast Area Priority Development Area (PDA) and the Northgate Area PDA studies. This action was aligned with the vision included in General Plan 2040, which included these documents in the future “Family of Plans.” The MTC defines PDAs as “locally and voluntarily identified locations within existing communities that present infill development opportunities, and are easily accessible to transit, jobs, shopping, and services.” Specific plans serve as standalone planning documents, generally aligned with a general plan but far more granular for the area of the specific plan. Under California Government Code Section 65450 et seq., a specific plan is required to include:

1. Land use regulations and development standards;

2. A program of implementing measures;

3. Planned and needed public works projects to serve the specific plan area (essentially a capital SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
improvement program); and

4. Financing measures necessary to implement the Plan and its recommendations.

While there have been some delays related to COVID, staff turnover, and other challenges, on October 21, 2025, City staff received final approval for the funding from MTC to prepare the Northgate and Southeast San Rafael Specific Plans. As part of the City’s FY 2025-2028 Strategic Plan, the City Council has identified the preparation of these specific plans as Citywide Priorities. Specifically, in support of City Council’s Goal A.3 to “enhance neighborhoods to be the most resilient, diverse, and vibrant places to live, work, and visit,” the City Council adopted the following objective:
• A.3.4 Develop the North San Rafael Priority Development Area Plan.

On February 13, 2026, staff released a Request for Proposals (RFP) to solicit proposals for consulting services to prepare the Northgate Specific Plan, including environmental review and technical support services. The original proposal deadline was March 16, 2026; however, because of the RFP's complexity, staff received requests for an extension and subsequently extended the deadline to April 2, 2026. Staff received four proposals and interviewed the top three consultant teams. After extensive discussion and deliberation, on July 30, 2026, staff selected PlaceWorks to recommend as the consulting firm for this project because of its demonstrated expertise and successful track record in creating specific plans. It has assembled a team that combines local knowledge and experience working in San Rafael with newer team members who can bring “fresh eyes” to the Northgate Priority Development Area. Because the team has expertise in MTC’s Transit-Oriented Communities (TOC) policy, planning for transit-adjacent areas, and developing plans to revitalize aging commercial areas into vibrant mixed-use spaces, staff believes it will lead a successful planning effort. At the same time, City staff has worked with MTC to extend the grant deadline to June 30, 2029, to ensure sufficient time to create this important document.

ANALYSIS:

PlaceWorks is qualified for the task of developing a Northgate Specific Plan based on its expertise, as they have completed more than 300 specific plans for small, medium, and large cities throughout California, including plans for new mixed-use communities and neighborhoods, transit station area plans, downtowns, and areas undergoing significant transformation and reuse. Additionally, authorizing a professional services agreement with PlaceWorks will advance both the General Plan 2040 and FY 2025- 2028 Strategic Plan objective of developing a specific plan for the North San Rafael Priority Development Area. The proposed professional services agreement is included as Attachment 2 to this staff report.

FISCAL IMPACT:

Authorizing a professional services agreement with PlaceWorks will commit the City to an expenditure of up to $797,000. Funding to support this contract is provided through the OBAG 3 grant previously awarded by MTC in October 2025. The OBAG 3 grant budget appropriation of $1,594,000 within the Development Services Fund (207), has been carried forward to FY 2026-27. Of this amount, $797,000 will cover the PlaceWorks agreement, The remaining amount will fund the development of the Southeast San Rafael Specific Plan.

The Community and Economic Development Department will ensure that payments to the consultant are based on meeting key milestones.

ENVIRONMENTAL REVIEW:

Authorizing the professional services agreement is exempt from the California Environmental Quality Act (CEQA) under CEQA Guidelines Section 15262 (Feasibility and Planning Studies), because it involves SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
only planning studies for possible future actions that the City has not approved, adopted, or funded. The Northgate Specific Plan itself will undergo environmental review before it is considered for adoption.

OPTIONS:

The City Council has the following options to consider on this matter:

1. Authorize the City Manager to enter into the agreement.

2. Authorize the City Manager to enter into the agreement with modifications.

3. Direct staff to return with more information.

4. Take no action.

RECOMMENDED ACTION:

ATTACHMENTS:

1. Resolution

2. Professional Services Agreement with PlaceWorks

Page 1 of 2 ends

RESOLUTION NO.

RESOLUTION OF THE SAN RAFAEL CITY COUNCIL AUTHORIZING THE CITY MANAGER TO

EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH PLACEWORKS IN AN AMOUNT NOT TO EXCEED $797,000 FOR THE PREPARATION OF THE NORTHGATE SPECIFIC PLAN

UTILIZING FUNDS PREVIOUSLY AWARDED FROM THE METROPOLITAN TRANSPORTATION COMMISSION THROUGH THE ONE BAY AREA GRANT 3 PROGRAM
WHEREAS, in January 2022, the Metropolitan Transportation Commission (MTC) released the third round of One Bay Area Grant (OBAG) 3 funding, and in this round of funds, the Transportation Authority of Marin (TAM) was responsible for evaluating projects, establishing initial project prioritization based on a list of criteria, and submitting project nominations for consideration by MTC; and

WHEREAS, on October 17, 2022, the City Council passed Resolution No. 15144 to authorize local support for filing applications for funding with the MTC and to provide assurance to complete both the Canal/Southeast Area Priority Development Area (PDA) and the Northgate Area PDA studies; and WHEREAS, this action was consistent with the vision in General Plan 2040, which included these documents in the future “Family of Plans.” PDAs are defined by the MTC as “locally and voluntarily identified locations within existing communities that present infill development opportunities, and are easily accessible to transit, jobs, shopping, and services”; and WHEREAS, specific plans serve as standalone planning documents, generally aligned with a general plan but far more granular for the area of the specific plan, and under California Government Code Section 65450 et seq., a specific plan is required to include, among other things: 1. land use regulations and development standards; 2. a program of implementing measures; 3. planned and needed public works projects to serve the specific plan area (essentially a capital improvement program); and 4. financing measures necessary to implement the specific plan and its recommendations; and WHEREAS, on October 21, 2025, the City received final approval from MTC of OBAG 3 funding to prepare the Northgate and Southeast San Rafael Specific Plans; and WHEREAS, in the FY 2025-2028 Strategic Plan, the City Council identified preparation of the Northgate and Southeast San Rafael Specific Plans as Citywide Priorities, including, in support of Goal A.3 to “enhance neighborhoods to be the most resilient, diverse, and vibrant places to live, work, and visit,” Objective A.3.4 to “Develop the North San Rafael Priority Development Area Plan”; and WHEREAS, the City of San Rafael’s Community and Economic Development (CED) Department issued a Request for Proposals (RFP) on February 13, 2026, to solicit proposals from qualified consultants to prepare the Northgate Specific Plan, including environmental review and technical support services; and

WHEREAS, the City of San Rafael’s CED Department closed the RFP process on April 2, 2026, following an extension of the original March 16, 2026, deadline; and WHEREAS, four qualified consulting firms submitted proposals by the deadline; and WHEREAS, a panel of City staff reviewed each proposal and interviewed the top three consulting firms; and

Page 2 of 2 ends

WHEREAS, on July 30, 2026, the selection panel identified PlaceWorks as the best firm for the task of developing the Northgate Specific Plan based on its expertise, as it has completed more than 300 specific plans for small, medium, and large cities throughout California, including plans for new mixed-use communities and neighborhoods, transit station area plans, downtowns, and areas undergoing significant transformation and reuse.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Rafael finds the foregoing recitals are true and correct, and authorizes the City Manager or their designee to execute a professional services agreement with PlaceWorks in a form approved by the City Attorney, in an amount not to exceed $797,000 to prepare the Northgate Specific Plan; and BE IT FURTHER RESOLVED, that the City Council finds that this action is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15262 (Feasibility and Planning Studies).

I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of said City held on Monday, the 19th day of October 2026, by the following vote, to wit:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:
______________________
LINDSAY LARA, City Clerk

____________________________________________________________________________________

FOR CITY CLERK ONLY
Council Meeting: _______________________
Disposition: ___________________________
Agenda Item No: 2.f
Meeting Date: October 19, 2026

SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Police Department
Prepared by: Alex Holm, Police Lieutenant City Manager Approval: ______________ TOPIC: CALIFORNIA DEPARTMENT OF PARKS AND RECREATION, DIVISION OF BOATING

AND WATERWAYS GRANT ACCEPTANCE
SUBJECT: RESOLUTION APPROVING THE ACCEPTANCE AND APPROPRIATION OF STATE

OF CALIFORNIA, DEPARTMENT OF PARKS AND RECREATION, DIVISION OF BOATING AND WATERWAYS GRANT FUNDS IN THE AMOUNT OF $65,233 FOR THE “BOATING SAFETY AND ENFORCEMENT EQUIPMENT GRANT,” AND

AUTHORIZING THE CITY MANAGER OR DESIGNEE TO EXECUTE A GRANT

AGREEMENT AND ANY OTHER DOCUMENTS RELATED TO THE GRANT
RECOMMENDATION:

Staff recommends that the City Council adopt the resolution approving the acceptance and appropriation of State of California, Department of Parks and Recreation, Division of Boating and Waterways (DBW) grant funds in the amount of $65,233 for the “Boating Safety and Enforcement Equipment Grant” for a grant agreement term beginning when DBW signs the grant and continuing, through September 30, 2034, with a grant performance period beginning when DBW signs the grant and continuing through 2026 through September 30, 2027, and authorizing the City Manager or designee to execute the grant agreement and any other documents related to the grant.

BACKGROUND:

The San Rafael Police Department Marine Unit patrols approximately six square miles of San Rafael Bay and San Rafael Creek, as well as portions of San Pablo Bay, and San Francisco Bay to support safe recreational and commercial use. The unit operates two patrol vessels, Mission City and Rescue 22, with at least one vessel available during service hours and for after-hours responses.

The Marine Unit enforces municipal, state, and federal laws, provides emergency medical care and rescue assistance, and responds to fire, medical, and crime incidents. Calls include disabled or damaged vessels, swimmers and paddleboarders in distress, adverse-weather incidents, search and rescue missions, environmental hazards, and enforcement operations.

The Marine Unit also responds outside city limits. Mutual aid requests come through the United States Coast Guard, Marin County Sheriff's Communications Center, California Highway Patrol Golden Gate Division Dispatch, and Contra Costa County Dispatch. Responses have extended south to the Golden Gate Bridge and San Francisco Bay Bridge and north to the Petaluma River and Carquinez Strait.

SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
The Marine Unit's operating area includes shallow channels, changing tides, limited visibility, high winds, and submerged hazards.

ANALYSIS:

DBW has tentatively approved the Police Department’s application for a $65,233 Boating Safety and Enforcement Equipment Grant. The grant will become effective on October 1, 2026, or the date that DBW signs the grant, whichever is later. In its grant application, the Police Department requested funding for needs identified for Mission City and Rescue 22: Automatic Identification System (AIS) units for both vessels, seating for the vessel operator and a crew member aboard Mission City, and a rescue buoy to be carried aboard whichever vessel is in service. The application includes the following equipment and estimated costs:
1) Two Automatic Identification System (AIS) Units with Display Screens: $25,278 AIS provides real-time vessel identification, position, speed, and course data, which is essential in shallow and congested waterways where visibility is limited, and the risk of grounding or collision is elevated. Reliable AIS on both patrol vessels would improve officer situational awareness, enabling safer navigation and proactive identification of vessels operating in hazardous conditions. 2) Two Shox Captain's Chairs: $26,006
Mission City does not have dedicated seating for the vessel operator or an accompanying crew member.

Two marine suspension seats would reduce fatigue and injury risk during extended patrols and emergency responses.
3) U-Safe Rescue Buoy: $13,949
A remote-controlled U-Safe Rescue Buoy would allow officers to deliver flotation to a person in the water when shallow water, submerged hazards, or rough conditions make a direct vessel approach unsafe.

The device would provide faster support while reducing risk to the victim and responding officers. The USafe Rescue Buoy would be carried aboard whichever patrol vessel is in service.

Under the terms of the agreement, DBW is the legal owner of the equipment purchased with grant funds.

The term is approximately seven years after the equipment is received, and purchases must be completed by September 30, 2027. During the grant agreement term, the City must file annual reports to DBW by August 31 and participate in at least one outreach event per year. The City must submit boating accident reports within 30 days of the incident and submit reimbursement requests within 60 days after the performance period ends.

FISCAL IMPACT:

There is no net cost to the City for the equipment purchase and installation. The City will pay for the equipment up front, and DBW will reimburse the City up to $65,233.

As required under the agreement, the City must cover ongoing maintenance and insurance costs for the equipment. The Police Department will absorb these costs within its budget. Grant funds will be appropriated in Grant Fund 281. Both the agreement term and performance period begin on October 1, 2026, or the date DBW signs, whichever is later. The City cannot obtain reimbursement for purchases made before DBW signs the agreement.

OPTIONS:

The City Council has the following options to consider on this matter:

SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3

1. Adopt the resolution as presented.

2. Adopt the resolution with modifications.

3. Direct staff to return with more information.

4. Take no action.

RECOMMENDED ACTION:

Staff recommends that the City Council adopt the resolution approving the acceptance and appropriation of State of California, Department of Parks and Recreation, Division of Boating and Waterways (DBW) grant funds in the amount of $65,233 for the “Boating Safety and Enforcement Equipment Grant” for a grant agreement term beginning when DBW signs the grant, and continuing through September 30, 2034, with a grant performance period beginning when DBW signs the grant, through September 30, 2027, and authorizing the City Manager or designee to execute the grant agreement and any other documents related to the grant.

ATTACHMENTS:

1. Resolution

2. Year 2026/2027 State of California, Department of Parks and Recreation, Division of Boating and Waterways Grant Agreement No. C26L0603
RESOLUTION NO.

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAFAEL APPROVING

THE ACCEPTANCE AND APPROPRIATION OF STATE OF CALIFORNIA,

DEPARTMENT OF PARKS AND RECREATION, DIVISION OF BOATING AND WATERWAYS GRANT FUNDS IN THE AMOUNT OF $65,233 FOR THE “BOATING SAFETY AND ENFORCEMENT EQUIPMENT GRANT” AND AUTHORIZING THE CITY

MANAGER OR DESIGNEE TO EXECUTE A GRANT AGREEMENT AND ANY OTHER

DOCUMENTS RELATED TO THE GRANT
WHEREAS, the State of California, Department of Parks and Recreation, Division of Boating and Waterways (DBW) has tentatively approved a grant to the City of San Rafael in the amount of $65,233 for the term October 1, 2026, through September 30, 2034; and
WHEREAS, this grant money may be spent to purchase and install two Automatic Identification Systems (AIS), two Shox Captain’s Chairs, and a U-Safe Rescue Buoy.

NOW, THEREFORE, BE IT RESOLVED that the City Council approves the acceptance and appropriation of $65,233 in DBW funds for the Boating Safety and Enforcement Equipment Grant, with funds to be appropriated in Grant Fund 281; and authorizes the City Manager or designee to execute a Grant Agreement and any other documents related to the Grant in a form approved by the City Attorney.

I, Lindsay Lara, City Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the City Council held on the 19th day of October 2026 by the following vote, to wit:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:
______________________
Lindsay Lara, City Clerk
State of California – Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

DIVISION OF BOATING AND WATERWAYS

GRANT AGREEMENT
GRANTEE: City of San Rafael
GRANT TITLE: Boating Safety and Enforcement Equipment Grant - FY 2026 / 27 GRANT NUMBER: C26L0603
GRANT AMOUNT: $65,233.00
GRANT AGREEMENT TERM: October 1, 2026 (or the date signed by the Department whichever comes later) through September 30, 2034
GRANT PERFORMANCE PERIOD: October 1, 2026 (or the date signed by the Department whichever comes later) through September 30, 2027.

The Grantee agrees to the terms and conditions of this contract, hereinafter referred to as Agreement, and the State of California, acting through its Director of the Department of Parks and Recreation, and pursuant to the State of California agrees to fund the total state grant amount indicated below. The GRANTEE agrees to complete the SCOPE OF WORK as defined in the Agreement.

The following are attached and made a part of and incorporated into this grant agreement: Exhibit A Grant Terms and Conditions, Exhibit B General Terms and Conditions, Exhibit C Contractor Certification Clauses, Exhibit D Doing Business with California, Exhibit E Darfur Contracting Act, Exhibit F Recycled Content Certification, and Exhibit G Scope of Work/Budget (Application).

This grant award is funded by the U.S. Coast Guard from the Sport Fish Restoration and Boating Trust Fund CFDA 97.012, administered by California Department of Parks and Recreation, Division of Boating and Waterways. The Federal FY 26 award, 70Z02326MO0001006 issued February 10, 2026 to California is $4,962,116. This is not a research and development grant.

Grantee: City of San Rafael
Address: 1400 Fifth Avenue,
San Rafael, CA 94901
Name of
Authorized
Representative:

Title of Authorized
Representative:

Authorized Signature:

Date:

Agency: Department of Parks and Recreation
Division of Boating and Waterways
ATTN: Johanna Naughton
Address: 4940 Lang Ave., Dock H,
Administration, Floor 12
McClellan, CA 95652
Authorized Signature:

Printed Name: Keren Dill
Title: Staff Services Manager II
Date:

CERTIFICATE OF FUNDING
(FOR STATE USE ONLY)
GRANTEE: City of San Rafael
GRANT TERM END DATE: September 30, 2034
GRANT TITLE: BOATING SAFETY AND ENFORCEMENT EQUIPMENT GRANT PROGRAM GRANT NUMBER: C26L0603
PURCHASE ORDER NUMBER:

NO
C26L0603

AMENDMENT NO SUPPLIER ID
0000006973

PROJECT NO
379065600200
AMOUNT

ENCUMBERED BY

THIS DOCUMENT
$65,233.00

FUND DESCRIPTION
Federal Trust Fund #0890

AGENCY BILLING CODE NO
053706

REPORTING

STRUCTURE
37900706
ITEM
3790-101-0890

CHAPTER
19 STATUTE
26 FISCAL YEAR
2026/27

BUSINESS UNIT
3790

ACCOUNT
5432000

ALT ACCOUNT ACTIVITY CODE
69340
Name of Project Representative:

Phone:

Email:

STATE OF CALIFORNIA
Department of Parks and Recreation, Division of Boating and Waterways PO Box 942896 Floor 12
Sacramento, CA 94296
_________________________________________________________________________________

BOATING SAFETY AND ENFORCEMENT EQUIPMENT (BSEE)
FISCAL YEAR 2026/27

PROJECT REPRESENTATIVES
State Agency:

Division of Boating and Waterways
Grantee (Agency Name):

City of San Rafael
Name: Johanna Naughton Grantee Representative*: Brian Patterson Title: Program Administrator Title: Boating Operations Program Manager Address:
4940 Lang Ave., Dock H, Administration, Floor 12
McClellan, CA 95652
Mailing Address:
1400 Fifth Avenue,
San Rafael, CA 94901
Remit to Address:

Phone: (916) 902-8795 Phone: (415) 726-4387
Fax: Fax:

Email: [email protected] Email: [email protected] * Grantee representative information may only be changed by giving 30 days written notice to DBW.

EXHIBIT A

BOATING SAFETY
AND

ENFORCEMENT EQUIPMENT

GRANT AGREEMENT
City of San Rafael
C26L0603
State of California
Department of Parks and Recreation
Division of Boating and Waterways
Contract # C26L0603, City of San Rafael, Boating Safety and Enforcement Equipment Grant - FY 2026 / 27, Date: 09/15/2026 __________________________________________________________________________ Page: 4 of 53
INDEX

DESCRIPTION PAGE

EXHIBIT A GRANT TERMS AND CONDITIONS

1. DEFINITIONS ................................................................................................................. 6

2. GENERAL ...................................................................................................................... 6

3. PAYMENT PROVISIONS AND DISBURSEMENT OF GRANT ....................................... 8

4.EQUIPMENT/PATROL BOAT OWNERSHIP ................................................................... 9

5. OPERATION AND MAINTENANCE OF EQUIPMENT/PATROL BOAT .......................... 9

6. TERMINATION OF GRANT AGREEMENT ..................................................................... 9

7. REVERSION OF EQUIPMENT/PATROL BOAT TO DEPARTMENT .............................. 10

8. LIABILITY ..........;.............................................................................................................. 10

9. WAIVER OF RIGHTS ..................................................................................................... 11

10. REMEDIES NOT EXCLUSIVE ........................................................................................ 11

11. OPINIONS AND DETERMINATIONS .............................................................................. 11

12. PROCUREMENT PROCEDURES ................................................................................... 11

13. DISPOSITION OF EQUIPMENT/PATROL BOAT ............................................................ 12

14. DISPOSITION OF PROCEEDS FROM SALE OF EQUIPMENT INSTALLED AND PARTIALLY FUNDED EQUIPMENT ..................................................................... 12 15. FEDERAL TERMS, CONDITIONS AND REGULATIONS ................................................. 12

16. COMPLIANCE WITH LAW, REGULATION AND POLICY ................................................. 12 EXHIBIT B GENERAL TERMS AND CONDITIONS ............................................................ 16 EXHIBIT C CONTRACTOR CERTIFICATION CLAUSES .................................................. 20 EXHIBIT D DOING BUSINESS WITH THE STATE OF CALIFORNIA ................................ 22 EXHIBIT E DARFUR CONTRACTING ACT ........................................................................ 24 EXHIBIT F RECYCLED CONTENT CERTIFICATION ........................................................ 26 EXHIBIT G SCOPE OF WORK/BUDGET (APPLICATION) ................................................ 27 Contract # C26L0603, City of San Rafael, Boating Safety and Enforcement Equipment Grant - FY 2026 / 27, Date: 09/15/2026 __________________________________________________________________________ Page: 5 of 53

EXHIBIT A

GRANT TERMS AND CONDITIONS

1. DEFINITIONS
A. "DEPARTMENT": The Department of Parks and Recreation, Division of Boating and Waterways (DBW).

B. "EFFECTIVE DATE": The date the GRANT AGREEMENT face page is signed by the DEPARTMENT’.

C. "EQUIPMENT": Boating–specific equipment or other equipment used to implement or conduct boating safety and boating law enforcement activities.

D. "GRANT": Funds provided by the DEPARTMENT, from the federal Recreational Boating Safety (RBS) Grant, to the GRANTEE to finance all or part of the PURCHASE COSTS for items that assist in meeting the purposes of the Boating Safety Equipment and Enforcement (BSEE) and RBS programs.

E. "GRANT AGREEMENT": The contract to which these grant terms and conditions are attached.

F. "GRANT AGREEMENT TERM": The timeframe for which the GRANTEE must comply with the obligations and responsibilities identified in this GRANT AGREEMENT.

G. "GRANT PERFORMANCE PERIOD": The timeframe specified on the grant agreement face page which includes the agreement start date (effective date) and final date for purchasing and receiving equipment. .

H. "GRANTEE": The person or entity identified as the Grantee on the face page of the Agreement.

I. "GRANTEE FUNDS": Any funds provided by the GRANTEE for the purchase or operation and maintenance of the EQUIPMENT/PATROL BOAT.

J. "PATROL BOAT": A DEPARTMENT approved, registered vessel purchased for use in boating safety and law enforcement activities.

K. "PURCHASE COSTS": Those costs incurred by the GRANTEE in purchasing the EQUIPMENT/PATROL BOAT; such PURCHASE COSTS shall not include any operation or maintenance costs, nor any costs incurred prior to the EFFECTIVE DATE of this GRANT AGREEMENT, nor any indirect or overhead costs claimed by the GRANTEE.

2. GENERAL
A. The funding available in this GRANT shall not exceed the amount specified in this GRANT AGREEMENT and shall be used for the purchase of EQUIPMENT and/or PATROL BOAT for Boating Safety and Enforcement activities in accordance with all Exhibits incorporated and referenced herein.

B. GRANT AGREEMENT TERM shall begin on the GRANT PERFORMANCE PERIOD start date and shall continue for the following lengths of time after granted items are received by the GRANTEE unless terminated in accordance with the terms and conditions of this GRANT AGREEMENT: fifteen [15] years for PATROL BOATS and all registered vessels and seven (7) years for EQUIPMENT.

Contract # C26L0603, City of San Rafael, Boating Safety and Enforcement Equipment Grant - FY 2026 / 27, Date: 09/15/2026 __________________________________________________________________________ Page: 6 of 53
C. No amendment of the terms of this GRANT AGREEMENT shall be valid unless made in writing and signed by an authorized representative or designee of the DEPARTMENT and the GRANTEE.

D. No variation of the terms of this GRANT AGREEMENT shall be valid unless made in writing and signed by an authorized representative or designee of the DEPARTMENT.

E. Oral understandings are not binding on any of the parties.

F. EQUIPMENT/PATROL BOAT purchase shall be completed prior to the end of the PERFORMANCE PERIOD.

G. GRANTEE hereby certifies that the obligations created by this GRANT AGREEMENT do not violate the provisions of Sections 1090 to 1096 of the Government Code.

H. This GRANT AGREEMENT is not fully executed until signed by the DEPARTMENT.

Grantee may not make any purchases until GRANT AGREEMENT is fully executed and equipment specifications and cost estimates have been approved in writing by the DEPARTMENT.

I. GRANTEE hereby certifies that during the performance of this GRANT AGREEMENT, GRANTEE and any sub-grantees shall fully comply with State regulations regarding the implementation of Disabled Veteran business participation goals as set forth in Disabled Veteran Business Enterprise Participation Requirements, Recycling Certification and Contractor Certification Clauses.

J. GRANTEE shall continue with the responsibilities of this GRANT AGREEMENT during any dispute.

K. Failure by the GRANTEE to comply with the terms of any Department of Parks and Recreation grant agreement may jeopardize the grantee's ability to be awarded funding in future grant opportunities offered by the Department of Parks and Recreation.

L. Subvention agencies: GRANTEES participating in the DEPARTMENT’S Subvention Financial Aid Program acknowledge and certify that failure to fully spend subvention funding in the prior fiscal year will negatively impact the DEPARTMENT’S consideration of future grant applications from your agency for up to three (3) years.

M. Annual Reports: Grantee shall submit an Annual Report beginning August 31st, 2026 and each and every year by August 31 for the term of this agreement (15 years for registered vessels or 7 years for all other equipment). Reports shall include maintenance records, number of hours BSEE equipment is used, additional equipment or modifications of any equipment or patrol boats, any loss or damage to equipment or patrol boat and a summary of boating accident reports submitted during the reporting year. Failure to submit annual reports by the deadline may jeopardize future funding.

N. GRANTEE is required to participate in at least one (1) outreach event per year, such as Operation Dry Water, to conduct boating under the influence (BUI) checkpoints and educate boaters on the importance of boating sober. Grantee must identify what event it has participated in in its annual report.

O. GRANTEE shall submit accident reports to DBW within 30 days of responding to a boating accident in waterbodies within GRANTEE’S area of responsibility. Failure to do so may jeopardize future DBW and Department funding for up to five (5) years in accordance with HNC 656(d)(2).

Contract # C26L0603, City of San Rafael, Boating Safety and Enforcement Equipment Grant - FY 2026 / 27, Date: 09/15/2026 __________________________________________________________________________ Page: 7 of 53
P. GRANTEE, representatives, agents or employees shall not act or represent themselves as officers, employees or agents of the DEPARTMENT in the performance of this GRANT AGREEMENT.

3. PAYMENT PROVISIONS AND DISBURSEMENT OF GRANT
A. Reimbursements must be requested on GRANTEE’S official agency letterhead and include:
• Amount requested for reimbursement
• GRANT AGREEMENT number
• Statement of acceptance of the vessel or equipment and certification of meeting DBW’s approved specifications
• Certification that you complied with all procurement procedures outlined this agreement;
• Name of payee and address where payment is to be sent • Location of performance (where the equipment will be used) • Signature of the person authorized in the resolution or minute order to execute the agreement
• Copies of brand name, description, make, model and serial number • Proof of payment for purchase including invoices showing cost and sales tax • For all motorized vessels: Department of Motor Vehicle (DMV) proof showing the DEPARTMENT as the legal owner and GRANTEE as the registered owner
• Certificate of Origin for all PATROL BOATS and trailers.

B. GRANTEE shall request grant reimbursements no later than 60 days from GRANT PERFORMANCE PERIOD end date by mailing one (1) complete reimbursement request package to:

For FedEX, UPS and other overnight mail:

Division of Boating and Waterways
Attn: BSEE Grant Manager
4940 Lang Avenue Dock H
McClellan, CA 95652
For United States Post Office (USPS) mail:

Division of Boating and Waterways
Attn: BSEE Grant Manager
P.O. Box 942896, Administration, Floor 12
Sacramento, CA 94296
Or by emailing to the DBW assigned grant manager.

C. No funds shall be reimbursed for purchases made prior to the EFFECTIVE DATE of this agreement.

D. The DEPARTMENT shall have no obligation to disburse the GRANT unless and until the GRANTEE obtains the prior written approval by the DEPARTMENT of the type and cost of the EQUIPMENT/PATROL BOAT.

E. The DEPARTMENT will disperse the grant to the GRANTEE in arrears for the approved PURCHASE COST of the EQUIPMENT/PATROL BOAT
F. The DEPARTMENT may withhold any grant disbursement if the GRANTEE fails to comply with any of the provisions of this GRANT AGREEMENT.

4. EQUIPMENT/PATROL BOAT OWNERSHIP
The DEPARTMENT shall be the legal owner of the EQUIPMENT/PATROL BOAT. The GRANTEE shall be the registered owner of PATROL BOAT or any other registered vessels purchased with GRANT FUNDS. The GRANTEE shall not assign, mortgage, hypothecate or transfer its interest in the EQUIPMENT/PATROL BOAT without the prior written approval of the DEPARTMENT.

5. OPERATION AND MAINTENANCE OF EQUIPMENT/PATROL BOAT
A. The GRANTEE shall use the EQUIPMENT/PATROL BOAT for the purpose of promoting recreational boating safety and boating law enforcement and shall keep the EQUIPMENT/PATROL BOAT available for search and rescue operations and other projects or programs supported by the federal government provided that such use will not interfere with the program for which it was acquired (CFR 200.313.c.2) B. The GRANTEE shall be responsible for the costs of operating and maintaining the PATROL BOAT/EQUIPMENT for the GRANT AGREEMENT TERM; the DEPARTMENT shall not be liable for such costs.

C. The GRANTEE shall maintain the EQUIPMENT/PATROL BOAT in good repair according to all manufacturer recommendations and shall make all repairs necessary to keep EQUIPMENT/PATROL BOAT functioning through the term of the GRANT AGREEMENT.

D. The GRANTEE, at its own expense, shall repair or replace the EQUIPMENT/PATROL BOAT if it is damaged, destroyed or rendered useless prior to the end of the GRANT AGREEMENT TERM.

E. GRANTEE shall submit maintenance records to the DEPARTMENT with each annual report.

F. The GRANTEE shall seek DEPARTMENT approval for the purchase and installation of additional equipment or modifications to any registered vessel purchased with grant funds. Complete and accurate records of all such modifications shall be reported to the DEPARTMENT in the GRANTEE’S annual report and made available to the DEPARTMENT or authorized representative for inspection upon request.

G. Each GRANTEE shall report to the DEPARTMENT loss or damage to any equipment purchased with grant funds within 30 days of occurrence.

H. Each GRANTEE shall ensure that any PATROL BOAT/EQUIPMENT purchased with grant funds is operated solely by qualified Boating Safety and Boating Law Enforcement Officers. Operators must fully comply with GRANTEE’S documented training and certification requirements to be deemed qualified, which shall include, at a minimum, receipt of a California Boater Card.

6. TERMINATION OF GRANT AGREEMENT
A. Either DEPARTMENT or GRANTEE may unilaterally terminate this GRANT AGREEMENT if a material breach of the GRANT AGREEMENT is made by the other; such termination shall become effective NINETY [90] DAYS following the date of receipt by either the DEPARTMENT or the GRANTEE of a written notice of termination from the party initiating the termination.

B. The GRANTEE may terminate this GRANT AGREEMENT if the GRANTEE becomes financially or legally unable to comply with the terms and conditions of this GRANT AGREEMENT; such termination shall become effective NINETY [90] DAYS following receipt by the DEPARTMENT of a written notice of termination from the GRANTEE.

C. The DEPARTMENT may terminate this GRANT AGREEMENT immediately and be Contract # C26L0603, City of San Rafael, Boating Safety and Enforcement Equipment Grant - FY 2026 / 27, Date: 09/15/2026 __________________________________________________________________________ Page: 9 of 53
relieved of any payments should the legislative body of the GRANTEE fail to appropriate GRANTEE FUNDS for purchase costs, if required, or if the GRANTEE fails to perform the requirements of this Agreement at the time and in the manner herein provided; such termination to become effective upon receipt by the GRANTEE of a written termination notice from the DEPARTMENT.

D. The DEPARTMENT has the option to void the GRANT AGREEMENT with 30 days’ notice in the event grant funds are not appropriated or amend the GRANT AGREEMENT to reflect any unexpected reduction of grant funds.

7. REVERSION OF EQUIPMENT/PATROL BOAT TO DEPARTMENT
If EQUIPMENT/PATROL BOAT is no longer needed or this GRANT AGREEMENT is terminated prior to the expiration of the term of the GRANT AGREEMENT:

A. The GRANTEE shall deliver, at no cost to the State, the fully functioning EQUIPMENT/PATROL BOAT to the DEPARTMENT for reassignment and shall execute any document(s) necessary to effect appropriate changes in pertinent public records; the reversion of registered title is hereby declared to be in addition to, and not in lieu of, any other remedies for breach of this GRANT AGREEMENT which may be available to the DEPARTMENT.

B. The GRANTEE shall be prohibited from receiving DEPARTMENT BSEE Grants for a period of three (3) years if EQUIPMENT/PATROL BOAT is not fully functional at time of termination.

8. LIABILITY
A. The GRANTEE waives all claims and recourse against the DEPARTMENT, including the right to contribution for any loss or damage arising from, growing out of or in any way connected with or incident to this GRANT AGREEMENT.

B. GRANTEE agrees to indemnify, defend and save harmless the State, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, suppliers, laborers, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this GRANT AGREEMENT, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by GRANTEE in the performance of this Agreement. GRANTEE warrants, represents and agrees that it and its subgrantees, subcontractors, employees and representatives shall at all times comply with all applicable State contracting laws, codes, rules and regulations in the performance of this GRANT AGREEMENT.

C. If the DEPARTMENT is named as a co-defendant, the GRANTEE shall notify the DEPARTMENT and represent it unless the DEPARTMENT elects to represent itself. If the DEPARTMENT undertakes its own defense, it shall bear its own litigation costs, expenses and attorney's fees.

D. Insurance Coverage Requirements
(1) Vessel Insurance: GRANTEE shall maintain the necessary insurance for the full replacement value of vessels and equipment purchased with GRANT including fire, collision or sinking and all costs associated with removal and demolition. (2) Watercraft Liability: GRANTEE shall maintain watercraft liability with limits not less than $1,000,000 combined single limit per accident. Such insurance shall cover liability arising out of the maintenance and use of watercraft.
(3) The policy must include:
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but only with respect to vessels and equipment purchased with this grant.”

9. WAIVER OF RIGHTS
It is the intention of the parties hereto that from time to time either party may waive certain of its rights under this GRANT AGREEMENT. Any waiver at this time by either party hereto of its rights with respect to a default or any other matter arising in connection with this GRANT AGREEMENT shall not be deemed to be a waiver with respect to any other default or matter.

10. REMEDIES NOT EXCLUSIVE
The use by either the DEPARTMENT or GRANTEE of any remedy specified in this GRANT AGREEMENT for the enforcement of this GRANT AGREEMENT is not exclusive and shall not deprive the party using such remedy of, or limit the application of, any other remedy provided by law.

11. OPINIONS AND DETERMINATIONS
Where the terms of GRANT AGREEMENT provide for action to be based upon the opinion, judgment, approval, review, or determination of either the DEPARTMENT or GRANTEE, such terms are not intended to be and shall never be construed as permitting such opinion, judgment, approval, review, or determination to be arbitrary, capricious, or unreasonable.

12. PROCUREMENT PROCEDURES
A. The GRANTEE must use procurement procedures that reflect applicable State and local public procurement laws and regulations, provided that the procedures conform to applicable Federal law and the standards identified in 2 CFR §200.318.

There shall be no changes, corrections, modifications or exceptions to DEPARTMENT approved specifications without advance written approval by the DEPARTMENT. Procurement procedures used by the GRANTEE must conform to State law and regulations regarding Disabled Veteran Business Enterprise Participation Requirements, Recycling Certification, AND CONTRACTORS CERTIFICATION CLAUSES. The GRANTEE is responsible, in its sole discretion, for the review of all bids for compliance.

B. Procurement for boats and other registered vessels must be conducted using Invitation for Bid and must adhere to the specific procurement standards identified by GRANTEE’S governing board regarding advertising, adequate purchase descriptions, sealed bids, and public openings.

C. EQUIPMENT AND ELECTRONICS PROCUREMENT PROCEDURES:

Grantee must obtain at least three (3) bids or rate quotations from qualified sources for each item that has a unit cost of $10,000 or more. The bids may be obtained over the phone but must be verified with written documentation from the vendor, and must include the make, model, size, name of vendor, date, and cost of item.

D. DEPARTMENT REVIEW
(1) GRANTEE must submit to the DEPARTMENT proposed technical specifications of PATROL BOATS and other registered vessels for review and approval prior to solicitation of bids.
(2) Grantees and sub-grantees must make available on request to the DEPARTMENT procurement documents, such as requests for proposals or invitations for bids, independent cost estimates, etc. and must retain such documents for four years after equipment acquisition for auditing purposes.

13. DISPOSITION OF EQUIPMENT/PATROL BOAT
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In accordance with 2 CFR 200.313 e.1 and 2, upon completion of the GRANT AGREEMENT TERM, GRANTEE must continue to use EQUIPMENT/PATROL BOAT as long as needed. If EQUIPMENT/PATROL BOAT is no longer needed, GRANTEE must receive approval from the DEPARTMENT for disposition. Once DEPARTMENT approval is received, GRANTEE will use a DEPARTMENT approved local inspector to survey the boat.

GRANTEE will send the survey to the DEPARTMENT for approval before transporting the boat and trailer to a Department of General Services (DGS) auction. Once the DEPARTMENT has notified GRANTEE that the paperwork for taking the boat and trailer to auction has been completed, GRANTEE will deliver the EQUIPMENT/PATROL BOAT to state auction as instructed by the DEPARTMENT.

14. DISPOSITION OF PROCEEDS FROM SALE OF EQUIPMENT INSTALLED AND

PARTIALLY FUNDED EQUIPMENT
If the GRANTEE has contributed funding in excess of the GRANT to the PURCHASE COSTS of the EQUIPMENT/PATROL BOAT, and in the event of a sale of the EQUIPMENT/PATROL BOAT after the expiration or termination of this GRANT AGREEMENT or the reversion of the EQUIPMENT/PATROL BOAT to the DEPARTMENT, then the proceeds of the EQUIPMENT/PATROL BOAT sale shall be distributed between the DEPARTMENT and the GRANTEE in proportion to their respective contributions of the PURCHASE COSTS, e.g.: if the PURCHASE COSTS totaled $100,000 and the GRANT contribution amounts to $60,000, then the DEPARTMENT would receive 60 percent of the EQUIPMENT/PATROL BOAT sale proceeds and the GRANTEE would receive 40 percent.

15. FEDERAL TERMS, CONDITIONS AND REGULATIONS
This GRANT is funded by the Federal Recreational Boating Safety (RBS) Grant and as such, GRANTEE shall comply with all the governing regulations, namely 2 CFR 200 - the most applicable of which have been included here for reference. For clarity, “Non-federal entity” shall be understood to be “DEPARTMENT” and “Award” shall be understood to be “GRANT”.

GRANTEES are subject and must adhere to the provisions set forth in the 2020 DHS Standard Terms and Conditions which are available online at:
https://www.dhs.gov/sites/default/files/publications/fy20_dhs_standard_terms_and_condition s_v10.1_dated_12-31-2019.pdf and made a part of this agreement by reference.

GRANTEES are subject to and must adhere to the regulations set forth in the 2 CFR 200 available online at: https://www.govinfo.gov/content/pkg/CFR-2014-title2-vol1/pdf/CFR-2014- title2-vol1-part200.pdf and made a part of this agreement by reference.

16. COMPLIANCE WITH LAW, REGULATION AND POLICY
It is understood and agreed that the Grantee shall comply with all applicable laws and regulations of the State of California, U.S. Coast Guard Code of Federal Regulations: 2 CFR identified in section §§ 200.318 General Procurement standards through 200.326 Contract provisions, 50 CFR 80 and 50 CFR 85, Equal Opportunity (41 CFR 60-1.4(b)), Davis-Bacon Act, as amended (40 U.S.C. 3141-3148), Copeland “Anti-Kickback” Act (40 U.S.C. 3145), Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708), “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements” (37 CFR Part 401), Clean Air Act (42 U.S.C. 7401- 7671q.), and the Federal Water Pollution Control Act as amended (33 U. S.C. 1251-1387), Debarment and Suspension (Executive Orders 12549 and 12689), Byrd Anti-Lobbying amendment (31 U.S.C. 1352) and all policies of DBW.

A. MANDATORY DISCLOSURES
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The non-Federal entity or applicant for a Federal award must disclose, in a timely manner, in writing to the Federal awarding agency or pass-through entity all violations of Federal criminal law involving fraud, bribery, or gratuity violations potentially affecting the Federal award. Failure to make required disclosures can result in any of the remedies described in §200.338 remedies for noncompliance, including suspension or debarment. (See also 2 CFR part 180 and 31 U.S.C. 3321).

B. ENHANCEMENT OF RECIPIENT AND SUBRECIPIENT EMPLOYEE

WHISTLEBLOWER PROTECTION
This award, related subawards, and related contracts over the simplified acquisition threshold and all employees working on this award, related subawards, and related contracts over the simplified acquisition threshold are subject to the whistleblower rights and remedies established at 41 USC 4712.

Recipients, their subrecipients, and their contractors awarded contracts over the simplified acquisition threshold related to this award, shall inform their employees in writing, in the predominant language of the workforce, of the employee whistleblower rights and protections under 41 USC 4712.

The recipient shall insert this clause, including this paragraph, in all subawards and in contracts over the simplified acquisition threshold related to this award.

C. EQUAL OPPORTUNITY CLAUSE
During the performance of this grant, the grantee agrees to sections i-vii below:
i. The grantee will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, or national origin. The grantee will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, sexual orientation, gender identity, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The grantee agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the granting officer setting forth the provisions of this nondiscrimination clause. ii. The grantee will, in all solicitations or advertisements for employees placed by or on behalf of the grantee, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin. iii. The grantee will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided by the agency granting officer, advising the labor union or workers' representative of the grantee's commitments under section 202 of Executive Order 11246 of September 24, 1965, and shall post copies of the notice in conspicuous places available to employees and applicants for employment.
iv. The grantee will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary of Labor.

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v. The grantee will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by the rules, regulations, and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records, and accounts by the granting agency and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations, and orders.
vi. In the event of the grantee's non-compliance with the nondiscrimination clauses of this grant or with any of such rules, regulations, or orders, this grant may be canceled, terminated or suspended in whole or in part and the grantee may be declared ineligible for further Government grants in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, and such other sanctions may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule, regulation, or order of the Secretary of Labor, or as otherwise provided by law.
vii. The grantee will include the provisions of paragraphs (1) through (7) in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The grantee will take such action with respect to any subcontract or purchase order as may be directed by the Secretary of Labor as a means of enforcing such provisions including sanctions for noncompliance: Provided, however, that in the event the grantee becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction, the grantee may request the United States to enter into such litigation to protect the interests of the United States.

The applicant further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in federally assisted construction work: Provided, That if the applicant so participating is a State or local government, the above equal opportunity clause is not applicable to any agency, instrumentality or subdivision of such government which does not participate in work on or under the grant.

The applicant agrees that it will assist and cooperate actively with the administering agency and the Secretary of Labor in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and the rules, regulations, and relevant orders of the Secretary of Labor, that it will furnish the administering agency and the Secretary of Labor such information as they may require for the supervision of such compliance, and that it will otherwise assist the administering agency in the discharge of the agency's primary responsibility for securing compliance.

The applicant further agrees that it will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from, or who has not demonstrated eligibility for, Government contracts and federally assisted construction grants or contracts pursuant to the Executive order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon grantees and contractors by the administering agency or the Secretary of Labor pursuant to Part II, Subpart D of the Executive order. In addition, the applicant agrees that if it fails or refuses to comply with these undertakings, the administering agency may take any or all of the following actions: Cancel, terminate, or suspend in whole or in part this grant (contract, loan, Contract # C26L0603, City of San Rafael, Boating Safety and Enforcement Equipment Grant - FY 2026 / 27, Date: 09/15/2026 __________________________________________________________________________ Page: 14 of 53
insurance, guarantee); refrain from extending any further assistance to the applicant under the program with respect to which the failure or refund occurred until satisfactory assurance of future compliance has been received from such applicant; and refer the case to the Department of Justice for appropriate legal proceedings.

Subcontracts. Each nonexempt prime contractor or subcontractor shall include the equal opportunity clause in each of its nonexempt subcontracts.

I. Incorporation by reference. The equal opportunity clause may be incorporated by reference in all Government contracts and subcontracts, including Government bills of lading, transportation requests, contracts for deposit of Government funds, and contracts for issuing and paying U.S. savings bonds and notes, and such other contracts and subcontracts as the Deputy Assistant Secretary may designate.

II. Incorporation by operation of the order. By operation of the order, the equal opportunity clause shall be considered to be a part of every contract and subcontract required by the order and the regulations in this part to include such a clause whether or not it is physically incorporated in such contracts and whether or not the contract between the agency and the contractor is written.

Adaptation of language. Such necessary changes in language may be made in the equal opportunity clause as shall be appropriate to identify properly the parties and their undertakings.

EXHIBIT B
General Terms and Conditions (GTC 04/2017)

1. APPROVAL:

This Agreement is of no force or effect until signed by both parties and approved by the Department of General Services, if required. Contractor /GRANTEE may not commence performance until such approval has been obtained.

2. AMENDMENT:

No amendment or variation of the terms of this Agreement shall be valid unless made in writing, signed by the parties and approved as required. No oral understanding or Agreement not incorporated in the Agreement is binding on any of the parties.

3. ASSIGNMENT:

This Agreement is not assignable by the Contractor/GRANTEE, either in whole or in part, without the consent of the State in the form of a formal written amendment.

4. AUDIT:

Contractor/GRANTEE agrees that the awarding department, the Department of General Services, the Bureau of State Audits, or their designated representative shall have the right to review and to copy any records and supporting documentation pertaining to the performance of this Agreement. Contractor/GRANTEE agrees to maintain such records for possible audit for a minimum of three (3) years after final payment, unless a longer period of records retention is stipulated. Contractor//GRANTEE agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Further, Contractor/GRANTEE agrees to include a similar right of the State to audit records and interview staff in any subcontract related to performance of this Agreement. (Gov. Code §8546.7, Pub. Contract Code §10115 et seq., CCR Title 2, Section 1896).

5. INDEMNIFICATION:

Contractor/GRANTEE agrees to indemnify, defend and save harmless the State, its officers, agents and employees from any and all claims and losses accruing or resulting to any and all GRANTEES, contractors, subcontractors, suppliers, laborers, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by Contractor/GRANTEE in the performance of this Agreement.

6. DISPUTES:

Contractor/GRANTEE shall continue with the responsibilities under this Agreement during any dispute.

7. TERMINATION FOR CAUSE:

The State may terminate this Agreement and be relieved of any payments should the Contractor/GRANTEE fail to perform the requirements of this Agreement at the time and in the manner herein provided. In the event of such termination the State may proceed with the work in any manner deemed proper by the State. All costs to the State shall be deducted from any sum due the Contractor/GRANTEE under this Agreement and the balance, if any, shall be paid to the Contractor/GRANTEE upon demand.

8. INDEPENDENT CONTRACTOR:

Contractor/GRANTEE, and the agents and employees of Contractor/GRANTEE, in the performance of this Agreement, shall act in an independent capacity and not as officers or Contract # C26L0603, City of San Rafael, Boating Safety and Enforcement Equipment Grant - FY 2026 / 27, Date: 09/15/2026 __________________________________________________________________________ Page: 16 of 53
employees or agents of the State.

9. RECYCLING CERTIFICATION:

The Contractor/GRANTEE shall certify in writing under penalty of perjury, the minimum, if not exact, percentage of post-consumer material as defined in the Public Contract Code Section 12200, in products, materials, goods, or supplies offered or sold to the State regardless of whether the product meets the requirements of Public Contract Code Section 12209. With respect to printer or duplication cartridges that comply with the requirements of Section 12156(e), the certification required by this subdivision shall specify that the cartridges so comply (Pub. Contract Code §12205).

10. NON-DISCRIMINATION CLAUSE:

During the performance of this Agreement, Contractor/GRANTEE and its subcontractors shall not deny the contract’s benefits to any person on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran status. Contractor/GRANTEE shall insure that the evaluation and treatment of employees and applicants for employment are free of such discrimination.

Contractor/GRANTEE and subcontractors shall comply with the provisions of the Fair Employment and Housing Act (Gov. Code §12900 et seq.), the regulations promulgated thereunder (Cal. Code Regs., tit. 2, §11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3, Title 2 of the Government Code (Gov. Code §§11135-11139.5), and the regulations or standards adopted by the awarding state agency to implement such article.

Contractor/GRANTEE shall permit access by representatives of the Department of Fair Employment and Housing and the awarding state agency upon reasonable notice at any time during the normal business hours, but in no case less than 24 hours’ notice, to such of its books, records, accounts, and all other sources of information and its facilities as said Department or Agency shall require to ascertain compliance with this clause.

Contractor/GRANTEE and its subcontractors shall give written notice of their obligations under this clause to labor organizations with which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, §11105.)
Contractor/GRANTEE shall include the nondiscrimination and compliance provisions of this clause in all subcontracts to perform work under the Agreement.

11. CERTIFICATION CLAUSES:

The CONTRACTOR CERTIFICATION CLAUSES contained in the document CCC 04/2017 are hereby incorporated by reference and made a part of this Agreement by this reference as if attached hereto.

12. TIMELINESS:

Time is of the essence in this Agreement.

13. COMPENSATION:

The consideration to be paid Contractor/GRANTEE, as provided herein, shall be in compensation for all of Contractor's/GRANTEE’S expenses incurred in the performance hereof, including travel, per diem, and taxes, unless otherwise expressly so provided.

14. GOVERNING LAW:

This contract is governed by and shall be interpreted in accordance with the laws of the State of California.

15. ANTITRUST CLAIMS:

The Contractor/GRANTEE by signing this agreement hereby certifies that if these services or goods are obtained by means of a competitive bid, the Contractor/GRANTEE shall comply with the requirements of the Government Codes Sections set out below. a. The Government Code Chapter on Antitrust claims contains the following definitions:
1) "Public purchase" means a purchase by means of competitive bids of goods, services, or materials by the State or any of its political subdivisions or public agencies on whose behalf the Attorney General may bring an action pursuant to subdivision (c) of Section 16750 of the Business and Professions Code.
2) "Public purchasing body" means the State or the subdivision or agency making a public purchase. Government Code Section 4550. b. In submitting a bid to a public purchasing body, the bidder offers and agrees that if the bid is accepted, it will assign to the purchasing body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, materials, or services by the bidder for sale to the purchasing body pursuant to the bid.

Such assignment shall be made and become effective at the time the purchasing body tenders final payment to the bidder. Government Code Section 4552. c. If an awarding body or public purchasing body receives, either through judgment or settlement, a monetary recovery for a cause of action assigned under this chapter, the assignor shall be entitled to receive reimbursement for actual legal costs incurred and may, upon demand, recover from the public body any portion of the recovery, including treble damages, attributable to overcharges that were paid by the assignor but were not paid by the public body as part of the bid price, less the expenses incurred in obtaining that portion of the recovery. Government Code Section 4553. d. Upon demand in writing by the assignor, the assignee shall, within one year from such demand, reassign the cause of action assigned under this part if the assignor has been or may have been injured by the violation of law for which the cause of action arose and (a) the assignee has not been injured thereby, or (b) the assignee declines to file a court action for the cause of action. See Government Code Section 4554.

16. CHILD SUPPORT COMPLIANCE ACT:

For any Agreement in excess of $100,000, the contractor/GRANTEE acknowledges in accordance with Public Contract Code 7110, that:
a. The contractor/GRANTEE recognizes the importance of child and family support obligations and shall fully comply with all applicable state and federal laws relating to child and family support enforcement, including, but not limited to, disclosure of information and compliance with earnings assignment orders, as provided in Chapter 8 (commencing with section 5200) of Part 5 of Division 9 of the Family Code; and b. The contractor/GRANTEE, to the best of its knowledge is fully complying with the earnings assignment orders of all employees and is providing the names of all new employees to the New Hire Registry maintained by the California Employment Development Department.

17. UNENFORCEABLE PROVISION:

In the event that any provision of this Agreement is unenforceable or held to be unenforceable, then the parties agree that all other provisions of this Agreement have force and effect and shall not be affected thereby.

18. PRIORITY HIRING CONSIDERATIONS:

If this Contract includes services in excess of $200,000, the Contractor/GRANTEE shall give priority consideration in filling vacancies in positions funded by the Contract to qualified recipients of aid under Welfare and Institutions Code Section 11200 in accordance with Pub.

Contract Code §10353.

19. SMALL BUSINESS PARTICIPATION AND DVBE PARTICIPATION REPORTING REQUIREMENTS:
a. If for this Contract Contractor/GRANTEE made a commitment to achieve small business participation, then Contractor/GRANTEE must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) report to the awarding department the actual percentage of small business participation that was achieved. (Govt. Code § 14841.) b. If for this Contract Contractor/GRANTEE made a commitment to achieve disabled veteran business enterprise (DVBE) participation, then Contractor/GRANTEE must within 60 days of receiving final payment under this Contract (or within such other time period as may be specified elsewhere in this Contract) certify in a report to the awarding department: (1) the total amount the prime Contractor/GRANTEE received under the Contract; (2) the name and address of the DVBE(s) that participated in the performance of the Contract; (3) the amount each DVBE received from the prime Contractor/GRANTEE; (4) that all payments under the Contract have been made to the DVBE; and (5) the actual percentage of DVBE participation that was achieved. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (Mil. & Vets. Code § 999.5(d); Govt. Code § 14841.)

20. LOSS LEADER:

If this contract involves the furnishing of equipment, materials, or supplies then the following statement is incorporated: It is unlawful for any person engaged in business within this state to sell or use any article or product as a “loss leader” as defined in Section 17030 of the Business and Professions Code. (PCC 10344(e).)
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EXHIBIT C

CERTIFICATION
I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that I am duly authorized to legally bind the prospective Grantee to the clause(s) listed below. This certification is made under the laws of the State of California.

Grantee Agency Name (Printed)
City of San Rafael
Federal ID Number
94-6000424
By Authorized Signature:

Printed Name and Title of Person Signing
,
Date Executed Executed in the County of
Marin

GRANTEE CERTIFICATION CLAUSES

1. STATEMENT OF COMPLIANCE:

Grantee has, unless exempted, complied with the nondiscrimination program requirements. (Gov. Code §12990 (a-f) and CCR, Title 2, Section 8103) (Not applicable to public entities.)

2. DRUG-FREE WORKPLACE REQUIREMENTS:

18.10 Grantee will comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.
b. Establish a Drug-Free Awareness Program to inform employees about:
1) the dangers of drug abuse in the workplace;
2) the person's or organization's policy of maintaining a drug-free workplace; 3) any available counseling, rehabilitation and employee assistance programs; and,
4) penalties that may be imposed upon employees for drug abuse violations. c. Every employee who works on the proposed Agreement will:
1) receive a copy of the company's drug-free workplace policy statement; and, 2) agree to abide by the terms of the company's statement as a condition of employment on the Agreement.

3. NATIONAL LABOR RELATIONS BOARD CERTIFICATION:

Grantee certifies that no more than one (1) final unappealable finding of contempt of court by a Federal court has been issued against Grantee within the immediately preceding two-year period because of Grantee's failure to comply with an order of a Federal court, which orders Grantee to comply with an order of the National Labor Relations Board. (Pub. Contract Code §10296) (Not applicable to public entities.)

4. CONTRACTS FOR LEGAL SERVICES $50,000 OR MORE- PRO BONO REQUIREMENT:

Grantee hereby certifies that Grantee will comply with the requirements of Section 6072 of the Business and Professions Code, effective January 1, 2003.

Grantee agrees to make a good faith effort to provide a minimum number of hours of pro bono legal services during each year of the agreement equal to the lessor of 30 multiplied by the Contract # C26L0603, City of San Rafael, Boating Safety and Enforcement Equipment Grant - FY 2026 / 27, Date: 09/15/2026 __________________________________________________________________________ Page: 20 of 53
number of full time attorneys in the firm’s offices in the State, with the number of hours prorated on an actual day basis for any contract period of less than a full year or 10% of its agreement with the State.

Failure to make a good faith effort may be cause for non-renewal of a state agreement for legal services, and may be taken into account when determining the award of future contracts/agreements with the State for legal services.

5. EXPATRIATE CORPORATIONS:

18.40 Grantee hereby declares that it is not an expatriate corporation or subsidiary of an expatriate corporation within the meaning of Public Contract Code Section 10286 and 10286.1, and is eligible to contract with the State of California.

6. SWEATFREE CODE OF CONDUCT:
a. All Grantees contracting for the procurement or laundering of apparel, garments or corresponding accessories, or the procurement of equipment, materials, or supplies, other than procurement related to a public works contract, declare under penalty of perjury that no apparel, garments or corresponding accessories, equipment, materials, or supplies furnished to the state pursuant to the contract have been laundered or produced in whole or in part by sweatshop labor, forced labor, convict labor, indentured labor under penal sanction, abusive forms of child labor or exploitation of children in sweatshop labor, or with the benefit of sweatshop labor, forced labor, convict labor, indentured labor under penal sanction, abusive forms of child labor or exploitation of children in sweatshop labor. The Grantee further declares under penalty of perjury that they adhere to the Sweatfree Code of Conduct as set forth on the California Department of Industrial Relations website located at www.dir.ca.gov, and Public Contract Code Section 6108.
b. The Grantee agrees to cooperate fully in providing reasonable access to the Grantee’s records, documents, agents or employees, or premises if reasonably required by authorized officials of the contracting agency, the Department of Industrial Relations, or the Department of Justice to determine the Grantee’s compliance with the requirements under paragraph (a).

7. DOMESTIC PARTNERS:

For contracts over $100,000 executed or amended after January 1, 2007, the Grantee certifies that Grantee is in compliance with Public Contract Code section 10295.3.

EXHIBIT D

DOING BUSINESS WITH THE STATE OF CALIFORNIA
The following laws apply to persons or entities doing business with the State of California.

1. CONFLICT OF INTEREST:

Grantee needs to be aware of the following provisions regarding current or former state employees. If Grantee has any questions on the status of any person rendering services or involved with the Agreement, the awarding agency must be contacted immediately for clarification.

Current State Employees (PCC 10410):
1) No officer or employee shall engage in any employment, activity or enterprise from which the officer or employee receives compensation or has a financial interest and which is sponsored or funded by any state agency, unless the employment, activity or enterprise is required as a condition of regular state employment. 2) No officer or employee shall contract on his or her own behalf as an independent contractor with any state agency to provide goods or services.

Former State Employees (Pub. Contract Code §10411):
1) For the two-year period from the date he or she left state employment, no former state officer or employee may enter into a contract in which he or she engaged in any of the negotiations, transactions, planning, arrangements or any part of the decision-making process relevant to the contract while employed in any capacity by any state agency.
2) For the twelve-month period from the date he or she left state employment, no former state officer or employee may enter into a contract with any state agency if he or she was employed by that state agency in a policy-making position in the same general subject area as the proposed contract within the 12-month period prior to his or her leaving state service.

If Grantee violates any provisions of above paragraphs, such action by Grantee shall render this Agreement void. (PCC 10420).

Members of boards and commissions are exempt from this section if they do not receive payment other than payment of each meeting of the board or commission, payment for preparatory time and payment for per diem. (PCC 10430 (e)).

2. LABOR CODE/WORKERS' COMPENSATION:

Grantee needs to be aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and Grantee affirms to comply with such provisions before commencing the performance of the work of this Agreement. (Labor Code Section 3700).

3. AMERICANS WITH DISABILITIES ACT:

Grantee assures the State that it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et seq.)

4. GRANTEE NAME CHANGE:

An amendment is required to change the Grantee's name as listed on this Agreement. Upon receipt of legal documentation of the name change the State will process the amendment.

Payment of invoices presented with a new name cannot be paid prior to approval of said Contract # C26L0603, City of San Rafael, Boating Safety and Enforcement Equipment Grant - FY 2026 / 27, Date: 09/15/2026 __________________________________________________________________________ Page: 22 of 53
amendment. Any changes of the Grantee’s representative shall be notified to DBW within 30 days written notice on Grantee’s letterhead.

5. CORPORATE QUALIFICATIONS TO DO BUSINESS IN CALIFORNIA:
a. When agreements are to be performed in the state by corporations, the contracting agencies will be verifying that the Grantee is currently qualified to do business in California in order to ensure that all obligations due to the state are fulfilled. b. "Doing business" is defined in R&TC Section 23101 as actively engaging in any transaction for the purpose of financial or pecuniary gain or profit. Although there are some statutory exceptions to taxation, rarely will a corporate Grantee performing within the state not be subject to the franchise tax.
c. Both domestic and foreign corporations (those incorporated outside of California) must be in good standing in order to be qualified to do business in California.

Agencies will determine whether a corporation is in good standing by calling the Office of the Secretary of State.

6. RESOLUTION:

A county, city, district, or other local public body must provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body which by law has authority to enter into an agreement, authorizing execution of the agreement.

7. AIR OR WATER POLLUTION VIOLATION:

Under the State laws, the Grantee shall not be: (1) in violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district; (2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3) finally determined to be in violation of provisions of federal law relating to air or water pollution.

8. PAYEE DATA RECORD FORM STD. 204:

This form must be completed by all Grantees that are not another state agency or other governmental entity.

Contract # C26L0603, City of San Rafael, Boating Safety and Enforcement Equipment Grant - FY 2026 / 27, Date: 09/15/2026 __________________________________________________________________________ Page: 23 of 53
EXHIBIT E – DARFUR CONTRACTING ACT
If your agency hires a contractor to complete work under this grant, the contractor must fill out and sign the Darfur Contracting Act form prior to execution of the contract. A Sample of The Darfur Contracting Act form is provided on the next page; this form (DGS PD 1) can also be downloaded from the California Department of General Services website.

Effective January 1, 2009, all Invitations for Bids (IFB) or Requests for Proposals (RFP) for goods or services must address the requirements of the Darfur Contracting Act of 2008 (Act). (Public Contract Code sections 10475, et seq.; Stats. 2008, Ch. 272). The Act was passed by the California Legislature and signed into law by the Governor to preclude State agencies generally from contracting with “scrutinized” companies that do business in the African nation of Sudan (of which the Darfur region is a part), for the reasons described in Public Contract Code section 10475.

A scrutinized company is a company doing business in Sudan as defined in Public Contract Code section 10476. Scrutinized companies are ineligible to, and cannot, bid on or submit a proposal for a contract with a State agency for goods or services. (Public Contract Code section 10477(a)).

Therefore, Public Contract Code section 10478 (a) requires a company that currently has (or within the previous three years has had) business activities or other operations outside of the United States to certify that it is not a “scrutinized” company when it submits a bid or proposal to a State agency. (See # 1 on the sample Attachment).

The following sample Attachment may be included in an IFB or RFP to satisfy the Act’s certification requirements of bidders and proposers.

SAMPLE FORM
Public Contract Code Sections 10475 -10481 applies to any company that currently or within the previous three years has had business activities or other operations outside of the United States.

For such a company to bid on or submit a proposal for a State of California contract, the company must certify that it is either a) not a scrutinized company; orb) a scrutinized company that has been granted permission by the Department of General Services to submit a proposal.

If your company has not, within the previous three years, had any business activities or other operations outside of the United States, you do not need to complete this form.

OPTION #1 - CERTIFICATION
If your company, within the previous three years, has had business activities or other operations outside of the United States, in order to be eligible to submit a bid or proposal, please insert your company name and Federal ID Number and complete the certification below.

I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that a) the prospective proposer/bidder named below is not a scrutinized company per Public Contract Code 10476; and b) I am duly authorized to legally bind the prospective proposer/bidder named below. This certification is made under the laws of the State of California.

Company/Vendor Name (Printed)
City of San Rafael
Federal ID Number
94-6000424
By (Authorized Signature) Date
Printed Name and Title of Person Signing
,
OPTION #2 - WRITTEN PERMISSION FROM DGS
Pursuant to Public Contract Code Section 10477(b), the Director of the Department of General Services may permit a scrutinized company, on a case-by-case basis, to bid on or submit a proposal for a contract with a state agency for goods or services, if it is in the best interests of the state. If you are a scrutinized company that has obtained written permission from the DGS to submit a bid or proposal, complete the information below.

We are a scrutinized company as defined in Public Contract Code section 10476, but we have received written permission from the Department of General Services to submit a bid or proposal pursuant to Public Contract Code section 10477(b). A copy of the written permission from DGS is included with our bid or proposal.

Company/Vendor Name (Printed)
City of San Rafael
Federal ID Number
94-6000424
By (Authorized Signature) Date
Printed Name and Title of Person Signing
,
Contract # C26L0603, City of San Rafael, Boating Safety and Enforcement Equipment Grant - FY 2026 / 27, Date: 09/15/2026 __________________________________________________________________________ Page: 25 of 53

EXHIBIT F

SUGGESTED LANGUAGE FOR RECYCLING CERTIFICATION
State law requires that state contracts shall have Recycling Certification in writing under penalty of perjury, the minimum, if not exact, percentage of recycled content, both post-consumer waste and secondary waste as defined in the Public Contract Code, Sections 12161 and 12200, in materials, goods, or supplies offered or products used in the performance of this Agreement, regardless of whether the product meets the required recycled product percentage as defined in the Public Contract Code, Sections 12161 and 12200. Contractor may certify that the product contains zero recycled content. (PCC 10233, 10308.5, 10354)

RECYCLED CONTENT CERTIFICATION
I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that I am duly authorized to legally bind the prospective Contractor to the clause(s) listed below. This certification is made under the laws of the State of California.

Name and Title of Person Signing Date Executed
Authorized Signature Executed in the County of
Marin
Title Telephone Number
Legal Business Name
City of San Rafael
Federal ID Number
94-6000424
The Contractor hereby certifies under penalty of perjury, that the percent of the materials, goods, supplies offered, or products used in the performance of this contract meets the or exceeds the minimum percentage of recycled material as defined in Sections 12161 and 12200 of the Public Contract Code. The Contractor may certify that the product contains zero recycled content.

Contract # C26L0603, City of San Rafael, Boating Safety and Enforcement Equipment Grant - FY 2026 / 27, Date: 09/15/2026 __________________________________________________________________________ Page: 26 of 53
General
Exhibit G - BOATING SAFETY AND ENFORCEMENT EQUIPMENT GRANTEE APPLICATION __________________________________________________________________________ 1 Applicant Information
a. Applicant Name City of San Rafael
b. Organizational Unit San Rafael Police Marine Unit
c. Address 1375 Fifth Avenue
d. Address 2
e. City San Rafael State CA Zip 94901
f. Federal ID Number 94-6000424 Unique Entity Id. CRDWQSJB4 AR1
g. Agency Type
City County
State Agency District
Other Public Agency
2 Project Information
a. Project Name Boating Safety and Enforcement Equipment Grant - FY 2026 / 27 b. Is implementing agency same as Applicant Yes No
c. Implementing Agency Name
d. Project Start Date Oct-01-2026 End Date Sep-30-2034
e. Amount of Funds Requested $65,233.00 Project Cost $65,233.00 Contract # C26L0603, City of San Rafael, Boating Safety and Enforcement Equipment Grant - FY 2026 / 27, Date: 09/15/2026 __________________________________________________________________________ Page: 27 of 53
3 Contacts
a. Project Administrator
Name Brian Patterson
Title Boating Operations Program Manager
Mailing Address 1375 Fifth Ave
City San Rafael State CA Zip 94901
Telephone (415) 726-4387 Fax
E-mail Address [email protected]
Exhibit G - BOATING SAFETY AND ENFORCEMENT EQUIPMENT GRANTEE APPLICATION __________________________________________________________________________ Contract # C26L0603, City of San Rafael, Boating Safety and Enforcement Equipment Grant - FY 2026 / 27, Date: 09/15/2026 __________________________________________________________________________ Page: 28 of 53
Exhibit G - BOATING SAFETY AND ENFORCEMENT EQUIPMENT GRANTEE APPLICATION __________________________________________________________________________

1. Minimum Qualifications
This is a federal pass-through ‘Recreational Boating Safety Grant’. Priority for this grant are for the promotion of recreational boating safety and to decrease the number of accidents, injuries, and fatalities on U.S. waters.

Funding priorities for the Boating Safety and Enforcement Equipment Grant are for equipment that assists grantees in the following activities, in this order of priority:

1. Promoting recreational boating safety.

2. Enforcement of recreational boating safety laws

3. Search and rescue activities for recreational boaters.

4. Recovery of evidence for recreational boating accidents, injuries, and fatalities.

NOTE: Patrol and safety activities for swimmers, vehicle recovery, homeland security activities, and recovery of drowned bodies are not funding priorities under this federal grant.

Attach a Letter of Intent as required by Title 14, Section 6594.5. A template letter is in the ‘Show Documents’ area.
49213_0_475_Letter of
Intent.pdf
As a subgrantee for this federal grant award, your agency must be registered in the Federal System of Award Management (https://www.sam.gov/SAM/pages/public/searchRecords/search.jsf) Your agency’s registration must be current in that system at the time you submit your application.

Attach a screenshot showing your registration is active. (A sample screenshot is available in the 'Show Documents' area)
49215_0_122_FED
Registry.png
The statements below refer
to
City of San Rafael and confirm the
following:
1 a. Does your agency have an active Boating Safety and/or Boating Law Enforcement Patrol?
Yes No
1 b. What training and/or authorization does your
agency have to perform boating safety and/or
boating law enforcement in your jurisdiction?
(max. 1024 characters)
The San Rafael Police Department is authorized to conduct boating safety and boating law enforcement within our
jurisdiction pursuant to California law, which grants sworn peace officers (830.1 PC) full authority to enforce state and federal boating regulations on navigable waters. Our Marine Unit operates under this authority and works in coordination with state and federal partners to ensure safe and lawful use of our waterways.

The department's full-time Marine Unit officer is a certified California peace officer and has completed specialized maritime training, including the two-week Basic Maritime Officer Course at the Maritime Law Enforcement Training Center. This formal training provides instruction in vessel operations, maritime law, boating under the influence enforcement, search and rescue coordination, and marine-specific safety protocols.

In addition to formal coursework, the assigned officer has accumulated several years of practical, on-the-water experience through part-time service and mentorship with the department's prior maritime officer. This combination of structured training and hands-on experience ensures a high level of proficiency in vessel handling, emergency response, and enforcement of boating laws.

Contract # C26L0603, City of San Rafael, Boating Safety and Enforcement Equipment Grant - FY 2026 / 27, Date: 09/15/2026 __________________________________________________________________________ Page: 29 of 53
Exhibit G - BOATING SAFETY AND ENFORCEMENT EQUIPMENT GRANTEE APPLICATION __________________________________________________________________________ Through this training and authority, the San Rafael Police Department's Marine Unit is fully equipped to conduct vessel stops and inspections, enforce boating safety regulations, respond to emergencies, and promote safe recreational boating practices throughout our jurisdiction.
1 c. If awarded this grant, I hereby certify that the agency identified above will report all boating accident statistics as required in Section 656 of Harbors and Navigation Code for the grant term if awarded this grant? An agency's failure to submit a report may result in ineligibility of future DBW funding opportunities for up to five fiscal years.

Yes No
1 d. By checking the boxes below, I certify that that the agency identified above meets all the following criteria:

Your agency employs at least one boating safety law enforcement officer defined in California Code of Regulations, Title 14, Division 4, Chapter 1, Article 4.5.2 as trained personnel authorized and retained to perform on-the-water boating safety and boating law enforcement activities.

Your agency’s boating safety law enforcement officer(s) conducts sufficient patrol and has the jurisdiction and authority to ensure adequate enforcement, including arrest authority of all applicable state boating safety laws and regulations.

Your agency has the knowledge and means to properly report boating accidents to DBW.

If you cannot certify that your agency meets ALL of the above criteria, certify by checking the box below and filling out the remainder of 1d.

Your agency has a memorandum of understanding (MOU) with a law enforcement agency in your jurisdiction and that agency is not performing on-the-water boating safety enforcement activities in your jurisdiction.

Identify the law enforcement agency:

Attach the MOU
1 e. Has your agency been out of compliance with the terms of any other Department of Parks and Recreation contract or agreement in the past 3 years? Yes No
If you responded 'Yes' to 1 e, please provide
an explanation
Contract # C26L0603, City of San Rafael, Boating Safety and Enforcement Equipment Grant - FY 2026 / 27, Date: 09/15/2026 __________________________________________________________________________ Page: 30 of 53
Exhibit G - BOATING SAFETY AND ENFORCEMENT EQUIPMENT GRANTEE APPLICATION __________________________________________________________________________

1. California State Senate Districts
Select one or more of the California State Senate Districts where the proposed project activities will occur. Copy and Paste the URL (http://www.legislature.ca.gov/legislators_and_districts/districts/districts.html) in your browser to determine the State Senate district(s).

State Senate 01 State Senate 02 State Senate 03 State Senate 04 State Senate 05 State Senate 06 State Senate 07 State Senate 08 State Senate 09 State Senate 10 State Senate 11 State Senate 12 State Senate 13 State Senate 14 State Senate 15 State Senate 16 State Senate 17 State Senate 18 State Senate 19 State Senate 20 State Senate 21 State Senate 22 State Senate 23 State Senate 24 State Senate 25 State Senate 26 State Senate 27 State Senate 28 State Senate 29 State Senate 30 State Senate 31 State Senate 32 State Senate 33 State Senate 34 State Senate 35 State Senate 36 State Senate 37 State Senate 38 State Senate 39 State Senate 40

2. California State Assembly Districts
Select one or more of the California State Assembly Districts where the proposed project activities will occur.

Copy and Paste the URL (http://www.legislature.ca.gov/legislators_and_districts/districts/districts.html) in your browser to determine the State Assembly district(s).

State Assembly 01 State Assembly 02 State Assembly 03 State Assembly 04 State Assembly 05 State Assembly 06 State Assembly 07 State Assembly 08 State Assembly 09 State Assembly 10 State Assembly 11 State Assembly 12 State Assembly 13 State Assembly 14 State Assembly 15 State Assembly 16 State Assembly 17 State Assembly 18 State Assembly 19 State Assembly 20 State Assembly 21 State Assembly 22 State Assembly 23 State Assembly 24 State Assembly 25 State Assembly 26 State Assembly 27 State Assembly 28 State Assembly 29 State Assembly 30 State Assembly 31 State Assembly 32 State Assembly 33 State Assembly 34 State Assembly 35 State Assembly 36 State Assembly 37 State Assembly 38 State Assembly 39 State Assembly 40 State Assembly 41 State Assembly 42 State Assembly 43 State Assembly 44 State Assembly 45 State Assembly 46 State Assembly 47 State Assembly 48 State Assembly 49 State Assembly 50 State Assembly 51 State Assembly 52 State Assembly 53 State Assembly 54 State Assembly 55 State Assembly 56 State Assembly 57 State Assembly 58 State Assembly 59 State Assembly 60 State Assembly 61 State Assembly 62 State Assembly 63 State Assembly 64 State Assembly 65 State Assembly 66 State Assembly 67 State Assembly 68 State Assembly 69 State Assembly 70 State Assembly 71 State Assembly 72 State Assembly 73 State Assembly 74 State Assembly 75 State Assembly 76 State Assembly 77 State Assembly 78 State Assembly 79 State Assembly 80

3. California Congressional Districts
Select one or more of the California Congressional Districts where the proposed project activities will occur.

Copy and Paste the URL (https://www.govtrack.us/congress/members/CA) in your browser to determine the Congressional district(s).

Congressional District 1 Congressional District 2 Congressional District 3 Congressional District 4 Congressional District 5 Congressional District 6 Contract # C26L0603, City of San Rafael, Boating Safety and Enforcement Equipment Grant - FY 2026 / 27, Date: 09/15/2026 __________________________________________________________________________ Page: 31 of 53
Exhibit G - BOATING SAFETY AND ENFORCEMENT EQUIPMENT GRANTEE APPLICATION __________________________________________________________________________ Congressional District 7 Congressional District 8 Congressional District 9 Congressional District 10 Congressional District 11 Congressional District 12 Congressional District 13 Congressional District 14 Congressional District 15 Congressional District 16 Congressional District 17 Congressional District 18 Congressional District 19 Congressional District 20 Congressional District 21 Congressional District 22 Congressional District 23 Congressional District 24 Congressional District 25 Congressional District 26 Congressional District 27 Congressional District 28 Congressional District 29 Congressional District 30 Congressional District 31 Congressional District 32 Congressional District 33 Congressional District 34 Congressional District 35 Congressional District 36 Congressional District 37 Congressional District 38 Congressional District 39 Congressional District 40 Congressional District 41 Congressional District 42 Congressional District 43 Congressional District 44 Congressional District 45 Congressional District 46 Congressional District 47 Congressional District 48 Congressional District 49 Congressional District 50 Congressional District 51 Congressional District 52 Congressional District 53

4. County
Select one or more of the California Counties where the proposed project activities will occur.

Alameda Alpine Amador Butte Calaveras Colusa
Contra Costa Del Norte El Dorado Fresno Glenn Humboldt
Imperial Inyo Kern Kings Lake Lassen
Los Angeles Madera Marin Mariposa Mendocino Merced
Modoc Mono Monterey Napa Nevada Orange
Placer Plumas Riverside Sacramento San Benito San
Bernardino
San Diego San Francisco San Joaquin San Luis
Obispo
San Mateo Santa Barbara
Santa Clara Santa Cruz Shasta Sierra Siskiyou Solano
Sonoma Stanislaus Sutter Tehama Trinity Tulare
Tuolumne Ventura Yolo Yuba
Contract # C26L0603, City of San Rafael, Boating Safety and Enforcement Equipment Grant - FY 2026 / 27, Date: 09/15/2026 __________________________________________________________________________ Page: 32 of 53
Exhibit G - BOATING SAFETY AND ENFORCEMENT EQUIPMENT GRANTEE APPLICATION __________________________________________________________________________

2. Citation Authority
2 a. Number of Full-Time Boating Safety and/or Boating Law Enforcement Officers do you have? A Boating Safety Law Enforcement Officer is defined in California Code of Regulations, Title 14, Division 4, Chapter 1, Article 4.5.2 as trained personnel authorized and retained to perform on-the-water boating safety and boating law enforcement activities.
1 2 b. Number of Part-Time Boating Safety and/or Boating Law Enforcement Officers (as defined in 2 a) do you have?
6 How many hours per year do they conduct on-the-water patrol and boating safety activities?
1,616
Is this work seasonal or continuous? Continuous

3. Does your boating safety and enforcement unit have citation authority? Yes No If YES, Authorizing Code # 830.1
a. How many boating safety related citations did your agency issue last calendar year?
9 b. How many boating accidents did your agency respond to in the last calendar year?
2 c. How many BOATING safety related Search and Rescue missions did your agency perform in the last calendar year?
16 d. How many boating drowning recovery missions did your agency perform last year?
3 4. Does your boating safety and enforcement unit have arrest authority? Yes No If YES, Authorizing Code # 830.1
How many boating related arrests did you conduct last calendar year? 1

5. How many outreach events with the general public did your agency participate in to promote boating safety education last calendar year? Please list the events and describe how boating safety was promoted.
4 5a.

Event Name Date of Event
What BOATING SAFETY information was
provided at this event?
Community Accademy 03-23-2025 Outreach event with members of the community who are given the chance to ride with the SRPD
Marine Unit. All the community members are
provided Insight into the boating community, safe
operation of vessels and overall safety and
concerns while on the water.

Community Accademy 03-30-2025 Outreach event with members of the community who are given the chance to ride with the SRPD
Marine Unit. All the community members are
provided Insight into the boating community, safe
operation of vessels and overall safety and
concerns while on the water.

Water Safety Open Day 07-25-2025 Safety event focusing on water based/boating activities, rescue demonstrations, and safety,
aimed at drowning prevention.

SRHS Sailing classes Monthly - March They are given instructions on safe sailing, use of Contract # C26L0603, City of San Rafael, Boating Safety and Enforcement Equipment Grant - FY 2026 / 27, Date: 09/15/2026 __________________________________________________________________________ Page: 33 of 53
Exhibit G - BOATING SAFETY AND ENFORCEMENT EQUIPMENT GRANTEE APPLICATION __________________________________________________________________________ to August flotation devices, knowing the weather forecast.

Lighted boat parade 12-13-2025 Outreach event with members of the local boating community and city officials. Everyone is given
safe boating instructions, route of parade, speeds,
use of flotation devices, and the weather forecast.

Contract # C26L0603, City of San Rafael, Boating Safety and Enforcement Equipment Grant - FY 2026 / 27, Date: 09/15/2026 __________________________________________________________________________ Page: 34 of 53
Exhibit G - BOATING SAFETY AND ENFORCEMENT EQUIPMENT GRANTEE APPLICATION ________________________________________________________________________________________________________________ 6. Jurisdiction Table List all waterbodies that are in your jurisdiction and fill in the below chart for each Waterbody Size (area)
List all boating activities (e.g.fishing, water skiing, paddling,etc.) conducted on thiswaterbody.

How many
hours/year
is this
waterbody
patrolled by
your agency
Is theresharedjurisdictionon thiswaterbody?
If shared jurisdiction, list otheragency(s)
San Rafael Bay/Creek 5.96 sq Miles competitive sailing/rowing, kayaking, paddle boarding, windsurfing, fishing, jet skiing andskiing. 830 No
San Pablo Bay 90 sq miles competitive sailing/rowing,
Kayaking, paddle boarding, windsurfing, fishing, jet skiing andskiing. 442 Yes US Coast Guard, Richmond Police,
Marin County Sheriff.

San Francisco Bay 550 sq miles competitive sailing, Kayaking, paddle boarding, wind surfing,fishing, and jet skiing.
244 Yes US Coast Guard, Marin Couty Sheriff,
Richmond Police, Oakland Police,San Francisco Police.

Contract # C26L0603, City of San Rafael, Boating Safety and Enforcement Equipment Grant - FY 2026 / 27, Date: 09/15/2026 ________________________________________________________________________________________________________________ Page: 35 of 53 Exhibit G - BOATING SAFETY AND ENFORCEMENT EQUIPMENT GRANTEE APPLICATION __________________________________________________________________________

7. Three RECREATIONAL BOATING safety issues
This is a Federal Pass-Through ‘Recreational Boating Safety Grant’. The purpose of the grant is to promote boating safety and to decrease the number of accidents, injuries, and fatalities on U.S. waters. Clearly identify three BOATING safety issues that affect recreational boaters in your jurisdiction. Your answer to this question will be referenced throughout this grant application.

The San Rafael Police Department has identified several key boating safety issues that significantly impact recreational users within our jurisdiction’s waterways.

First, the prevalence of shallow waters and rapidly changing tidal conditions in the San Rafael Bay and surrounding areas creates a persistent hazard for boaters. Vessels frequently become grounded in mud during low tide or in poorly marked areas, which can lead to stranding, hull damage, or, in some cases, vessels taking on water and sinking. These conditions often catch inexperienced operators off guard and can quickly escalate into emergency situations requiring marine unit response.

Second, sudden and unpredictable wind and weather shifts present a serious risk, particularly to non-motorized watercraft users such as kayakers, paddleboarders, and windsurfers. Calm conditions can rapidly deteriorate, producing strong winds and rough water that overwhelm individuals who may lack the experience, equipment, or physical capability to safely return to shore.

These incidents frequently result in distress calls and place both the individuals and rescuing personnel at risk.

Third, a continued concern is the general lack of boating safety awareness and preparedness among recreational users. This includes insufficient knowledge of local waterways, failure to carry or properly use required safety equipment such as life jackets, and limited understanding of navigation rules. These factors contribute to preventable accidents, injuries, and search and rescue incidents throughout the area.

Addressing these three issues: hazardous shallow water conditions, sudden weather changes affecting vulnerable watercraft users, and gaps in boater education and preparedness. These issues remain a top priority for the San Rafael Police Department Marine Unit in our efforts to improve boating safety and reduce accidents on our local waterways.

Contract # C26L0603, City of San Rafael, Boating Safety and Enforcement Equipment Grant - FY 2026 / 27, Date: 09/15/2026 __________________________________________________________________________ Page: 36 of 53
Exhibit G - BOATING SAFETY AND ENFORCEMENT EQUIPMENT GRANTEE APPLICATION ________________________________________________________________________________________________________________ 8. Inventory List all patrol boats, PWCs and inflatables in your current inventory (Local and State owned). Include boats awarded but not yet received yet.

Year Make CF Number
How many
hours/year is
this used?
What waterbodies is itused on?
Will thisboat besurplused ifawarded anew vessel?
Was thisvesselfunded by aDBW grant?
Is thisvesseloperational?
Is this vessel usedfor anything elsebesides patrolling. Ifso, explain. 1986 Modutech CF2448XC 900 San Rafael Bay, San
Rafael Creek, San PabloBay, San Francsico Bay
No Yes Yes No
2013 Rogue Jet CF5424XC 716 San Rafael Bay, San
Rafael Creek, San PabloBay, San Francsico Bay
No Yes Yes No
Contract # C26L0603, City of San Rafael, Boating Safety and Enforcement Equipment Grant - FY 2026 / 27, Date: 09/15/2026 ________________________________________________________________________________________________________________ Page: 37 of 53 Exhibit G - BOATING SAFETY AND ENFORCEMENT EQUIPMENT GRANTEE APPLICATION __________________________________________________________________________

9. Project Type
Are you requesting a new Patrol Boat/PWC or Misc. Equipment.? New Patrol Boat/PWC - see definition below
Equipment / Repairs
NOTE: A “Patrol Boat” is defined as “A Department of Parks and Recreation, Division of Boating and Waterwaysapproved, registered vessel (with or without trailer and/or outboard motor) purchased for use in boating safety and law enforcement activities.” VERIFY THAT YOUR REQUEST IS CORRECTLY CLASSIFIED. Failure to correctly classify may result in disqualification of your grant application. * All items purchased with funding provided by the Division of Boating and Waterways are for the exclusive use of the Boating Safety and Enforcement Unit.

Contract # C26L0603, City of San Rafael, Boating Safety and Enforcement Equipment Grant - FY 2026 / 27, Date: 09/15/2026 __________________________________________________________________________ Page: 38 of 53
Exhibit G - BOATING SAFETY AND ENFORCEMENT EQUIPMENT GRANTEE APPLICATION __________________________________________________________________________ Misc Equipment Instructions

PLEASE READ THE FOLLOWING CAREFULLY
ENTER INFORMATION IN THIS SECTION ONLY IF YOU SELECTED 'MISC. EQUIPMENT' AS A PROPOSAL TYPE
IF YOU DID NOT SELECT 'MISC. EQUIPMENT' AS A PROPOSAL TYPE, CLICK ON THE NEXT TAB TO

NAVIGATE TO THE NEXT SECTION
Misc. Equipment Items

11. Describe what you are requesting. You may request only FIVE ITEMS TOTAL (patrol boat and equipment). You may group "like items”. “Like items” are related items that work together. You need one to work with the other.

Examples of “like items” include a ‘FLIR and delivery’, ‘replacement boat seat and tax’ or ‘GPS and screen’.

DBW may fund up to 50% of the total cost of fire suppression equipment.

NOTE: Supplies and consumables (i.e: rope, water bottles, cleaning supplies, hardware) are not funding priorities.

Item / Group Name Cost
Quantit
y Total Priority
List specific items that
are in the grouped 'like'
items. Include itemized
list with cost and
quantity.

Attach
one
quote
for each
item in
this
section
captain chairs 13,003.11 2.00 26,006.22 First 2 Shox captain chairs, tax, delivery, installation
49168_0
_320_Mi
ssion
City
combine
d
_1_.pdf
USafe Bouy 13,949.25 1.00 13,949.25 Third Usafe Bouy, charger, tax, delivery
49168_1
_616_Es
timate
Usafe.pd
f
AIS and screen 12,639.12 2.00 25,278.24 Second AIS unit, screen, tax, delivery, installation
49168_2
_31_Esti
mate
AIS.pdf
TOTAL 65,233.71
Misc. Equipment Items Questions (captain chairs)

11. Item Details
11 a. Is this equipment general all-purpose gear? NOTE: person-specific and fitted items will not be funded.

Yes No
11 b. Describe exactly what is being requested and how this equipment will help mitigate the recreational boating safety issues you identified in Question 7. If the requested quantity is more than one for any item, explain the need for multiple items. (max. 2000 characters)
The San Rafael Police Department respectfully requests the acquisition of two Shox captain’s chairs for installation aboard our primary patrol vessel, the Mission City. This vessel currently does not have seating for the operator or copilot. These specialized marine suspension seats are designed Contract # C26L0603, City of San Rafael, Boating Safety and Enforcement Equipment Grant - FY 2026 / 27, Date: 09/15/2026 __________________________________________________________________________ Page: 39 of 53
Exhibit G - BOATING SAFETY AND ENFORCEMENT EQUIPMENT GRANTEE APPLICATION __________________________________________________________________________ for the vessel operator and copilot, who are tasked with navigating and responding to incidents in dynamic and often hazardous water conditions.

Operating in shallow waterways and the variable conditions of San Pablo Bay and adjoining waterways, subjects our personnel to constant impact stress due to wave action, vessel wake, and sudden maneuvering. The addition of Shox suspension seating will significantly reduce physical fatigue and injury risk, allowing officers to maintain focus, reaction time, and operational effectiveness during extended patrols and emergency responses. This is especially critical in rapidly changing weather conditions, where stability and control are paramount to safe navigation.

Furthermore, our jurisdiction frequently encounters recreational boaters with limited safety awareness. This requires our officers to respond quickly, often at higher speeds, to prevent collisions, groundings, or other dangerous situations. Enhanced seating stability directly improves our ability to safely intercept and assist these individuals without compromising officer safety.

Two seats are necessary to ensure both the operator and copilot are equally protected and fully capable of performing their respective roles. The copilot is responsible for navigation, communications, and situational monitoring, all of which are essential to coordinated and effective response efforts. Providing both positions with proper suspension seating ensures operational continuity, reduces injury risk, and enhances overall mission readiness.

This equipment represents a critical investment in officer safety and public protection on our waterways.
11 c. Describe any negative impacts to boating safety and/or boating enforcement if your agency does not receive its requested grant award.

If the San Rafael Police Department Marine Unit does not receive the requested grant funding for captain’s chairs, it will have a direct and measurable negative impact on both boating safety and our ability to effectively enforce maritime laws. Our officers routinely operate in dynamic and often hazardous conditions, including prolonged patrols in rough waters, inclement weather, and high-traffic waterways. Without properly equipped seating, officers are required to stand for extended periods, which significantly increases physical fatigue and reduces overall stability on the vessel.

Fatigue is not a minor inconvenience, it is a critical safety concern. As officers become physically strained, their reaction time, situational awareness, and decision-making abilities are diminished. This can compromise their capacity to safely navigate, respond to emergencies, and engage in enforcement actions. In rough water conditions, the absence of supportive seating also increases the risk of slips, falls, and injury, further reducing operational readiness and potentially sidelining personnel.

Additionally, prolonged standing contributes to cumulative musculoskeletal stress, which may lead to increased injury claims, reduced staffing availability, and higher long-term costs to the department. From an enforcement perspective, fatigued officers are less able to maintain sustained patrol presence, conduct thorough vessel inspections, or respond rapidly to incidents, all of which are essential to ensuring compliance with boating laws and protecting the public.

In summary, without this grant funding, the Marine Unit’s effectiveness, officer safety, and overall mission readiness will be adversely impacted. Providing appropriate captain’s chairs is a practical and necessary investment that directly supports safer waterways and more effective law enforcement operations. 11 d. Classify this request
Classify this request by choosing one of the following options and present a strong justification for the request
"Critical" (operations would cease without it)
Contract # C26L0603, City of San Rafael, Boating Safety and Enforcement Equipment Grant - FY 2026 / 27, Date: 09/15/2026 __________________________________________________________________________ Page: 40 of 53
Exhibit G - BOATING SAFETY AND ENFORCEMENT EQUIPMENT GRANTEE APPLICATION __________________________________________________________________________ "Increased efficiency" (if it would save staff time, identify how much time) [0]
"Convenience" (it would make life a little easier)
"Protection" of existing equipment (ex: shade tents, hoists to get the vessels out of the water, etc. to extend longevity)
Justify your classification of this request. (max. 300 characters) Officers routinely operate in dynamic and often hazardous conditions, including prolonged patrols in rough waters. Without properly equipped seating, officers are required to stand for extended periods, which significantly increases physical fatigue and reduces overall stability on the vessel.

Percentage of time on the water this equipment will be used for:

Activity Percentage
Boating Safety Activities 50
Search and Rescue Activities 50
Other Activities
TOTAL 100.00
List any other activities this equipment will be used for: (max 300 characters) The captain's chairs will be used anytime adequate seating is needed. 11 e. If you are not awarded your full request, would your agency be able to supplement the difference?
Yes No
If yes, what percentage can you supplement?
11 f. What other capabilities exist in your region for this equipment? Justify why it is not feasible to borrow this equipment from a neighboring agency.

While there are other public safety partners operating in the waterways, each agency is responsible for equipping and maintaining its own vessels to meet its specific mission requirements. Marine units are highly specialized, and equipment such as captain’s chairs is not considered interchangeable or shareable in the same manner as generalpurpose gear.

Captain’s chairs are permanently mounted, vessel-specific components that are integrated into the design, layout, and safety systems of each patrol boat. These seats are not portable equipment that can be removed and loaned without compromising the operational readiness of the host agency’s vessel. 11 g. How and why was this particular model selected? Explain if this is standard equipment or do you need something specialized for your waterbody to meet your agency's needs? List less expensive models considered and explain why they are not being requested. List other funding sources available to your agency that could be used to purchase or partially purchase this equipment.

The San Rafael Police Department Maine Unit selected this particular model of captain’s chairs after careful evaluation of operational demands. These seats meet established industry standards for marine enforcement, provide necessary safety and fatigue-reduction benefits, and represent a cost-effective solution compared to both lower-quality recreational options (Cape Cod Model 1000) and significantly more expensive custom seating systems. Less expensive alternatives were carefully considered but ultimately deemed unsuitable for the demands of law enforcement operations. At this time, we do not have alternative funding sources available to support this purchase. The City is currently experiencing significant budgetary constraints, which limits our ability to absorb additional expenses. With yearly maintenance costs for our two boats and unexpected repairs on the Mission City boat, there does not exist additional funds for this equipment.

Misc. Equipment - Informational
Contract # C26L0603, City of San Rafael, Boating Safety and Enforcement Equipment Grant - FY 2026 / 27, Date: 09/15/2026 __________________________________________________________________________ Page: 41 of 53
Exhibit G - BOATING SAFETY AND ENFORCEMENT EQUIPMENT GRANTEE APPLICATION __________________________________________________________________________ 11 h. What body(s) of water will this equipment be used on? San Rafal Bay, San Rafael Creek, San Pablo Bay, San Francisco Bay. 11 i. How many hours per month on average will this equipment be used for Boating Safety Enforcement? May through September
0-25 hours per month 26-100 hours per month
101-250 hours per month 251+ hour per month
October through April
0-25 hours per month 26-100 hours per month
101-250 hours per month 251+ hour per month
11 j. Will this equipment be used for anything besides Recreational Boating Safety Enforcement (ie. Junior lifeguard, swimming rescues, enforcing commercial events or other activities, etc.)?
Yes No
If YES, complete the table below
List Other Activity (NOT RECREATIONAL

BOATING RELATED ACTIVITY)
Hours per month on
average this
equipment will be
used for other activity
Community Police Academy Ride-alongs 1
Law Enforcement Investigations (Homicides, Missing
Persons, Suicides)
2 Percentage of time per year this piece of equipment will be used for the following activities. *Estimate the total time this equipment may be used for boating safety activities in a calendar year based on historical data. DBW may verify this information using accident data. Failure to report time correctly in the following chart may result in disqualification of your grant application.

Activity
Average hours
per year this
equipment will
be used
Percentag
e of time
Boating Patrol 1,100.00 80.00
Search and Rescue Activities 235.00 17.09
Accident Investigation 10.00 0.73
Recovery 30.00 2.18
Other Activities (list below)
TOTAL: 1,375.00 100.00
List any other activities this equipment will be used for: (max 300 characters) 11 k. Select the PRIMARY purpose this equipment will be used for:

Search and rescue
Enforcement of state and local measures
Inspection of vessels
Supervising organized water events
Contract # C26L0603, City of San Rafael, Boating Safety and Enforcement Equipment Grant - FY 2026 / 27, Date: 09/15/2026 __________________________________________________________________________ Page: 42 of 53
Exhibit G - BOATING SAFETY AND ENFORCEMENT EQUIPMENT GRANTEE APPLICATION __________________________________________________________________________ 11 l. If Search and Rescue is the primary purpose, list the activity and the number of boating-related emergencies this equipment would have been used for last year doing that activity. Do not include NON-BOATING emergencies (i.e: those related to swimmers)

BOATING-RELATED ACTIVITY

NUMBER OF TIMES

NEEDED LAST YEAR
Misc. Equipment Items Questions (USafe Bouy)

11. Item Details
11 a. Is this equipment general all-purpose gear? NOTE: person-specific and fitted items will not be funded.

Our area of responsibility includes shallow channels, changing tides, and periods of high wind and adverse weather, all of which can quickly create hazardous conditions for recreational boaters.

These risks are compounded by the fact that many operators on our waterways have limited boating experience, increasing the likelihood of falls overboard, capsizing incidents, or distress situations.

The U-Safe rescue buoy is a remote-controlled, rapid-deployment flotation device that will significantly improve our ability to respond to persons in the water. In situations where approaching a victim directly with a patrol vessel may be unsafe due to shallow water, submerged hazards, or rough conditions, the U-Safe buoy can be deployed quickly and navigated to the individual from a safe distance. This reduces response time, minimizes risk to both the victim and responding officers, and provides immediate flotation support to individuals in distress.

Additionally, in high wind or strong current conditions, maintaining precise vessel control while simultaneously attempting a rescue can be challenging. The U-Safe buoy allows officers to focus on vessel positioning and scene safety while still delivering life-saving assistance without delay.

This equipment will directly enhance our operational capabilities, reduce the risk of injury or fatality during waterborne incidents, and improve overall safety for the boating public in San Rafael. 11 c. Describe any negative impacts to boating safety and/or boating enforcement if your agency does not receive its requested grant award.

If the San Rafael Police Department does not receive funding for the U-Safe rescue buoy, our ability to safely and effectively respond to waterborne emergencies will be significantly limited.

Our waterways present inherent hazards, including shallow areas, shifting conditions, high winds, and periods of poor weather. These challenges are further compounded by a growing number of recreational boaters who may lack the experience or knowledge necessary to safely navigate these environments. As a result, incidents involving persons overboard, disabled vessels, and distress situations are a consistent concern.

Without the U-Safe rescue buoy, our officers must rely solely on traditional vessel-based rescue methods, which often require close maneuvering in shallow or hazardous areas. This increases the risk of propeller injury to victims, potential damage to our patrol vessel, and danger to our personnel. In rough water or high wind conditions, maintaining precise vessel control during a rescue can be difficult, delaying assistance to individuals in the water when time is critical.

Additionally, the absence of a rapid-deployment, remotely operated flotation device limits our ability to conduct Contract # C26L0603, City of San Rafael, Boating Safety and Enforcement Equipment Grant - FY 2026 / 27, Date: 09/15/2026 __________________________________________________________________________ Page: 43 of 53
Exhibit G - BOATING SAFETY AND ENFORCEMENT EQUIPMENT GRANTEE APPLICATION __________________________________________________________________________ rescues from a safe distance. This can result in longer response times, reduced operational flexibility, and an increased likelihood of adverse outcomes, particularly in cold water or fast-changing conditions.

Ultimately, without this equipment, both public safety and officer safety are negatively impacted. The inability to deploy immediate flotation support in challenging environments reduces our effectiveness in preventing injuries or fatalities and limits our overall capability to provide a timely and safe response to boating emergencies in San Rafael’s waterways.
11 d. Classify this request
Classify this request by choosing one of the following options and present a strong justification for the request
"Critical" (operations would cease without it)
"Increased efficiency" (if it would save staff time, identify how much time) [1-6 hours depending on tidal conditions.]
"Convenience" (it would make life a little easier)
"Protection" of existing equipment (ex: shade tents, hoists to get the vessels out of the water, etc. to extend longevity)
Justify your classification of this request. (max. 300 characters) The inability to deploy immediate flotation support in challenging environments reduces our effectiveness in preventing injuries or fatalities and limits our overall capability to provide a timely and safe response to boating emergencies.

Percentage of time on the water this equipment will be used for:

Activity Percentage
Boating Safety Activities
Search and Rescue Activities 100
Other Activities
TOTAL 100.00
List any other activities this equipment will be used for: (max 300 characters) The USafe Buoy may also be utilized for community outreach, public safety demonstrations, and training exercises to highlight the department's water rescue capabilities and reinforce our commitment to protecting lives in and around our waterways.
11 e. If you are not awarded your full request, would your agency be able to supplement the difference?
Yes No
If yes, what percentage can you supplement?
11 f. What other capabilities exist in your region for this equipment? Justify why it is not feasible to borrow this equipment from a neighboring agency.

Within our region, very few agencies possess specialized water-rescue equipment such as a USafe Buoy. To our knowledge, the San Francisco Police Department may have limited capability; however, neighboring agencies are geographically distant and primarily operate from separate waterways. Requesting and coordinating such equipment would introduce critical delays, as deployment would require travel by land or water under time-sensitive conditions.

Given the immediate-response nature of water rescues in our jurisdiction, reliance on external resources is not operationally feasible. The San Rafael Police Department must maintain independent, rapid-deployment capability to ensure the safety of our community and minimize response times in life-threatening situations.

Contract # C26L0603, City of San Rafael, Boating Safety and Enforcement Equipment Grant - FY 2026 / 27, Date: 09/15/2026 __________________________________________________________________________ Page: 44 of 53
Exhibit G - BOATING SAFETY AND ENFORCEMENT EQUIPMENT GRANTEE APPLICATION __________________________________________________________________________ 11 g. How and why was this particular model selected? Explain if this is standard equipment or do you need something specialized for your waterbody to meet your agency's needs? List less expensive models considered and explain why they are not being requested. List other funding sources available to your agency that could be used to purchase or partially purchase this equipment.

The San Rafael Maine Unit selected the USafe Buoy after firsthand evaluation during a live demonstration, where it performed exceptionally in speed, maneuverability, and reliability. This device is widely regarded as industrystandard for water rescue and is well-suited to our local waterways, including marinas, canals, and open Bay conditions. Its remote operation allows for rapid deployment without placing personnel at risk.

Less expensive alternatives (Dolphin 1, Havospark) were considered; however, they lack the same range, durability, and precision control, limiting effectiveness in real-world emergencies. Given the life-saving mission, these compromises are unacceptable.

Due to ongoing budget constraints, the City of San Rafael does not have available funding for this equipment. Our agency has limited access to alternative funding sources, making grant support essential to acquire this critical capability.

Misc. Equipment - Informational
11 h. What body(s) of water will this equipment be used on? San Rafael Bay, San Rafael Creek, San Pablo Bay, San Francisco Bay. 11 i. How many hours per month on average will this equipment be used for Boating Safety Enforcement? May through September
0-25 hours per month 26-100 hours per month
101-250 hours per month 251+ hour per month
October through April
0-25 hours per month 26-100 hours per month
101-250 hours per month 251+ hour per month
11 j. Will this equipment be used for anything besides Recreational Boating Safety Enforcement (ie. Junior lifeguard, swimming rescues, enforcing commercial events or other activities, etc.)?
Yes No
If YES, complete the table below
List Other Activity (NOT RECREATIONAL

BOATING RELATED ACTIVITY)
Hours per month on
average this
equipment will be
used for other activity
SR does not have many swimmers, but if needed the
Bouy would be used
1 Percentage of time per year this piece of equipment will be used for the following activities. *Estimate the total time this equipment may be used for boating safety activities in a calendar year based on historical data. DBW may verify this information using accident data. Failure to report time correctly in the following chart may result in disqualification of your grant application.

Activity
Average hours
per year this
equipment will
be used
Percentag
e of time
Boating Patrol
Search and Rescue Activities 40.00 93.02
Contract # C26L0603, City of San Rafael, Boating Safety and Enforcement Equipment Grant - FY 2026 / 27, Date: 09/15/2026 __________________________________________________________________________ Page: 45 of 53
Exhibit G - BOATING SAFETY AND ENFORCEMENT EQUIPMENT GRANTEE APPLICATION __________________________________________________________________________ Accident Investigation
Recovery
Other Activities (list below) 3.00 6.98
TOTAL: 43.00 100.00
List any other activities this equipment will be used for: (max 300 characters) The USafe Buoy could also be used for community engagement, boating safety demonstrations, and public education events. These activities will allow officers to demonstrate rescue techniques, promote safe boating practices, and increase awareness of emergency response capabilities. 11 k. Select the PRIMARY purpose this equipment will be used for:

Search and rescue
Enforcement of state and local measures
Inspection of vessels
Supervising organized water events
11 l. If Search and Rescue is the primary purpose, list the activity and the number of boating-related emergencies this equipment would have been used for last year doing that activity. Do not include NON-BOATING emergencies (i.e: those related to swimmers)

BOATING-RELATED ACTIVITY

NUMBER OF TIMES

NEEDED LAST YEAR
Kayaker, paddle boarders, wind surfers in distress or pushed onto the Marin Islands 21 Boaters stuck in the mud flats for hours during low tidal conditions 9 Misc. Equipment Items Questions (AIS and screen)

11. Item Details
11 a. Is this equipment general all-purpose gear? NOTE: person-specific and fitted items will not be funded.

AIS technology provides real-time vessel tracking, identification, speed, and course information for nearby watercraft. This is critical in shallow and congested waterways, where limited visibility and narrow channels increase the risk of grounding and collision. Outfitting both patrol vessels with reliable AIS units will improve officer situational awareness, enabling safer navigation and proactive identification of vessels operating in hazardous areas.

AIS also enhances safety during adverse weather conditions. In reduced visibility caused by fog, wind, or sudden weather changes, AIS allows officers to electronically monitor vessel traffic, issue timely advisories, and respond more effectively to incidents. This improves our ability to locate distressed vessels and maintain safe patrol operations.

Additionally, AIS supports boater education and compliance. Officers can use AIS data during vessel contacts to reinforce safe navigation practices and increase awareness among Contract # C26L0603, City of San Rafael, Boating Safety and Enforcement Equipment Grant - FY 2026 / 27, Date: 09/15/2026 __________________________________________________________________________ Page: 46 of 53
Exhibit G - BOATING SAFETY AND ENFORCEMENT EQUIPMENT GRANTEE APPLICATION __________________________________________________________________________ inexperienced boaters.

SRPD is requesting two units because both existing AIS systems, manufactured by L-3 Communications, are no longer reliable. The unit on our primary vessel is malfunctioning, and the unit on our secondary vessel operates intermittently. Both have been designated “end of life.” Replacing both units ensures full operational capability, redundancy, and consistent coverage.

This investment will improve officer safety, reduce collisions and groundings, and strengthen overall boating safety in San Rafael.
11 c. Describe any negative impacts to boating safety and/or boating enforcement if your agency does not receive its requested grant award.

The San Rafael Police Department (SRPD) requests funding for two Automatic Identification System (AIS) units with integrated displays to address critical boating safety risks, including shallow waterways, rapidly changing wind and weather conditions, and limited boater knowledge.

AIS provides real-time vessel identification, position, speed, and course data, which is essential in shallow and congested waterways where visibility is limited and the risk of grounding or collision is elevated. Reliable AIS on both patrol vessels will improve officer situational awareness, enabling safer navigation and proactive identification of vessels operating in hazardous conditions.

AIS is also critical during reduced visibility caused by fog, wind, or sudden weather changes. It allows officers to monitor vessel traffic, issue timely advisories, and respond effectively to emergencies. In search and rescue incidents, AIS significantly improves the ability to locate and track vessels in distress, reducing response times and increasing the likelihood of successful outcomes.

Additionally, AIS enhances coordination during joint law enforcement operations by allowing partner agencies and nearby boaters to clearly identify SRPD vessels, reducing confusion and improving operational safety.

SRPD is requesting two units because both existing AIS systems, manufactured by L-3 Communications, are unreliable and designated “end of life.” The primary vessel’s unit is malfunctioning, and the secondary vessel’s unit operates intermittently. Replacement of both units is necessary to ensure consistent operational capability and coverage.

Without this funding, SRPD will continue to operate with deficient AIS capability, increasing the risk of collisions, delayed emergency response, and reduced effectiveness during search and rescue and multi-agency operations.

This gap will significantly impact our ability to enforce boating laws and maintain safe waterways. 11 d. Classify this request
Classify this request by choosing one of the following options and present a strong justification for the request
"Critical" (operations would cease without it)
"Increased efficiency" (if it would save staff time, identify how much time) "Convenience" (it would make life a little easier)
"Protection" of existing equipment (ex: shade tents, hoists to get the vessels out of the water, etc. to extend longevity)
Justify your classification of this request. (max. 300 characters) SRPD requires replacement of two end-of-life AIS units to maintain safe navigation, effective search and rescue, and coordinated enforcement. Failure to fund will significantly increase collision risk and reduce emergency response capability on local waterways.

Percentage of time on the water this equipment will be used for:

Activity Percentage
50 Contract # C26L0603, City of San Rafael, Boating Safety and Enforcement Equipment Grant - FY 2026 / 27, Date: 09/15/2026 __________________________________________________________________________ Page: 47 of 53
Exhibit G - BOATING SAFETY AND ENFORCEMENT EQUIPMENT GRANTEE APPLICATION __________________________________________________________________________ Boating Safety Activities
Search and Rescue Activities 50
Other Activities
TOTAL 100.00
List any other activities this equipment will be used for: (max 300 characters) The AIS units will be used whenever the patrol boats are underway. 11 e. If you are not awarded your full request, would your agency be able to supplement the difference?
Yes No
If yes, what percentage can you supplement?
11 f. What other capabilities exist in your region for this equipment? Justify why it is not feasible to borrow this equipment from a neighboring agency.

While some neighboring agencies operate vessels equipped with AIS, these resources are not consistently available to support SRPD operations. Marine patrols are conducted simultaneously across jurisdictions, and AIS is a permanently installed, vessel-specific system that cannot be practically shared or transferred between boats.

Additionally, reliance on external agencies would create delays in response, particularly during time-sensitive search and rescue incidents or rapidly changing weather conditions. Immediate, onboard AIS capability is essential for maintaining situational awareness, safe navigation, and coordinated enforcement.

For these reasons, it is not feasible to borrow AIS equipment, and SRPD must maintain fully functional systems on both patrol vessels to ensure continuous and effective operations. 11 g. How and why was this particular model selected? Explain if this is standard equipment or do you need something specialized for your waterbody to meet your agency's needs? List less expensive models considered and explain why they are not being requested. List other funding sources available to your agency that could be used to purchase or partially purchase this equipment.

The selected AIS units are industry-standard incripted systems widely used by regional marine law enforcement agencies, ensuring compatibility and interoperability during joint operations. This model was chosen for its reliability, integrated display, and proven performance in congested, shallow waterways with variable weather conditions typical of our jurisdiction.

Less expensive models (Furuno FA170E, Simrad V5035) were considered; however, they are not widly used by partner agencies, lacked durability, integrated display capability, and are not surtified by the US Coast Guard. These limitations would reduce effectiveness during critical incidents.

Alternative funding sources are limited and prioritized for personnel and vessel maintenance. DBW grant funding is the most appropriate source to support this essential marine safety equipment.

Misc. Equipment - Informational
11 h. What body(s) of water will this equipment be used on? San Rafael Creek, San Rafael Bay, San Pablo Bay, San Francisco Bay. 11 i. How many hours per month on average will this equipment be used for Boating Safety Enforcement? May through September
0-25 hours per month 26-100 hours per month
101-250 hours per month 251+ hour per month
October through April
0-25 hours per month 26-100 hours per month
101-250 hours per month 251+ hour per month
Contract # C26L0603, City of San Rafael, Boating Safety and Enforcement Equipment Grant - FY 2026 / 27, Date: 09/15/2026 __________________________________________________________________________ Page: 48 of 53
Exhibit G - BOATING SAFETY AND ENFORCEMENT EQUIPMENT GRANTEE APPLICATION __________________________________________________________________________ 101-250 hours per month 251+ hour per month
11 j. Will this equipment be used for anything besides Recreational Boating Safety Enforcement (ie. Junior lifeguard, swimming rescues, enforcing commercial events or other activities, etc.)?
Yes No
If YES, complete the table below
List Other Activity (NOT RECREATIONAL

BOATING RELATED ACTIVITY)
Hours per month on
average this
equipment will be
used for other activity
Percentage of time per year this piece of equipment will be used for the following activities. *Estimate the total time this equipment may be used for boating safety activities in a calendar year based on historical data. DBW may verify this information using accident data. Failure to report time correctly in the following chart may result in disqualification of your grant application.

Activity
Average hours
per year this
equipment will
be used
Percentag
e of time
Boating Patrol 1,100.00 81.18
Search and Rescue Activities 235.00 17.34
Accident Investigation 10.00 0.74
Recovery 10.00 0.74
Other Activities (list below)
TOTAL: 1,355.00 100.00
List any other activities this equipment will be used for: (max 300 characters) 11 k. Select the PRIMARY purpose this equipment will be used for:

BOATING-RELATED ACTIVITY

NUMBER OF TIMES

NEEDED LAST YEAR
Contract # C26L0603, City of San Rafael, Boating Safety and Enforcement Equipment Grant - FY 2026 / 27, Date: 09/15/2026 __________________________________________________________________________ Page: 49 of 53
Exhibit G - BOATING SAFETY AND ENFORCEMENT EQUIPMENT GRANTEE APPLICATION __________________________________________________________________________ 12 Previous BSEE Grants
FY 24/25 FY 23/24 FY 22/23
Did your agency apply for a BSEE grant ? No Yes No
Were you awarded a BSEE grant? (leave blank if
No)
Yes
Amount awarded: (List amount or leave blank if
No or NA)
76,099
Amount spent: (List amount or leave blank if No
or NA)
70,302
List the equipment purchased: (List leave
blank if No or NA)
Radios, Radar,
Chart Plotters.

Boating Safety and Enforcement Income

13. Revenue and Expenditures
Boat Tax Revenue 0.00
Other Revenue:
a) Other local revenue sources: (Example: launching
facilities, campgrounds, parking, anything that goes
toward marine patrol support)

0.00 b) Any State boating funding sources, including DBW subvention/financial aid:

0.00 TOTAL ANNUAL BOATING INCOME IN YOUR OPERATING
BUDGET

0.00 TOTAL EXPENDITURES FOR BOATING SAFETY AND

ENFORCEMENT
22,000.00

14. If you participated in the subvention/financial aid program, were all allocated funds expended in the previous closed year?
Yes No NA
If NO, state percentage of remaining funds.

Agency: City of San Rafael

Application: Boating Safety and Enforcement Equipment Grant - FY 2026 / 27 ________________________________________________________________________________________________________________ Line Item Qty Rate UOM Total Req Amount 1 Patrol Boat2 Equipment
captain chairs 2.0000 13003.000 26,006.00 26,006.00USafe Bouy 1.0000 13949.000 13,949.00 13,949.00AIS and screen 2.0000 12639.000 25,278.00 25,278.00 Total for Equipment 65,233.00 65,233.00
3 Adjustment
TOTAL EXPENDITURES 65,233.00 65,233.00
Contract # C26L0603, City of San Rafael, Boating Safety and Enforcement Equipment Grant - FY 2026 / 27, Date: 09/15/2026 ________________________________________________________________________________________________________________ Page: 51 of 53 Budget Summary for Boating Safety and Enforcement Equipment Grant - FY 2026 / 27

Agency: City of San Rafael

Application: Boating Safety and Enforcement Equipment Grant - FY 2026 / 27 ________________________________________________________________________________________________________________ Category Total Req Amount Narrative 1 Patrol Boat 0.00 0.002 Equipment 65,233.00 65,233.003 Adjustment 0.00 0.00 TOTAL EXPENDITURES 65,233.00 65,233.00
Contract # C26L0603, City of San Rafael, Boating Safety and Enforcement Equipment Grant - FY 2026 / 27, Date: 09/15/2026 ________________________________________________________________________________________________________________ Page: 52 of 53 Exhibit G - BOATING SAFETY AND ENFORCEMENT EQUIPMENT GRANTEE APPLICATION __________________________________________________________________________ Applicant Certification
a. Under penalty of perjury, I certify that I have examined this application and the document(s), proposal(s), and statement(s) submitted in conjunction herewith, and that to the best of my information and belief, the information contained herein is true, accurate, correct, and complete. b. I certify that I am the person authorized to submit this application on behalf of the applicant.

Name: Brian Patterson
Title: Police Officer
Date Signed: 04/10/202
6 Contract # C26L0603, City of San Rafael, Boating Safety and Enforcement Equipment Grant - FY 2026 / 27, Date: 09/15/2026 __________________________________________________________________________ Page: 53 of 53
____________________________________________________________________________________

FOR CITY CLERK ONLY
Council Meeting:

Disposition:

SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: April Miller
Director, Public Works
Ryan Montes
Operations & Maintenance Manager
City Manager Approval: ______
TOPIC: FIRE DEPARTMENT APPARATUS REPLACEMENT FISCAL YEAR 2026-27 SUBJECT: RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE A

REPLACEMENT WILDLAND FIRE APPARATUS THROUGH A COOPERATIVE PURCHASE AGREEMENT USING HGAC CONTRACT FS12-23 IN AN AMOUNT NOT TO EXCEED $716,000; AUTHORIZE SUPPLEMENTAL BUDGET APPROPRIATION OF $817,000 FROM THE VEHICLE REPLACEMENT FUND
RECOMMENDATION:

Staff recommends that the City Council adopt a resolution that

1. Authorizes the City Manager to purchase a replacement Wildland Fire Apparatus through a cooperative purchase agreement using consortium HGAC Contract FS12-23, in the amount not to exceed $716,000, and

BACKGROUND:

The Public Works Department works closely with the San Rafael Fire Department (SRFD) to plan and schedule the replacements of SRFD vehicles and apparatuses. Because of the specialized nature of these vehicles and their significantly higher costs, the SRFD fleet is typically analyzed separately from other City fleet vehicles.

The Fleet Management Policy (Attachment 2) emphasizes a rigorous verification process, shifting from department-driven procurement requests to Fleet Management-driven replacement recommendations.

This systematic review is vital to determining the explicit operational "needs" versus localized "wants" of City departments, ensuring City resources are deployed responsibly and strategically. Fleet Management applies the four Guiding Principles of the Fleet Management Policy to determine all annual replacement recommendations:

1. Need and Function

2. Environmental Impact
Agenda Item No: 2.g
Meeting Date: October 19, 2026
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2

3. Lifecycle Costs

4. Occupant Safety
Fleet Management maintains a rolling 5-year replacement schedule alongside a comprehensive deferred replacement list (units fully amortized but kept in active service). Fleet Management reviews both lists annually to determine which vehicle replacements, reassignments, or retirements to recommend for City Council approval.

ANALYSIS:

Table 1 summarizes the recommended vehicle actions and verified cost projections for the FY 2026-27 cycle. The costs below include vehicle acquisition, outfitting for both apparatus, and a contingency amount for unexpected cost increases, such as sales tax adjustments at delivery and component or manufacturer price increases, which the vendor’s terms allow to be passed through to the City.

The City will purchase the identified vehicle using the following cooperative contract:
• One (1) Type 3 Wildland Fire Apparatus:
o H-GACBuy Contract No. FS12-23 (BME Fire Trucks, LLC), through authorized dealer Golden State Fire Apparatus (GSFA), Proposal No. 40903-26B.

Table 1- Summary of Recommended Fleet Actions and Project Costs Department Vehicle Recommended Action Total Anticipated Cost
Fire
Department
2008 Fire Engine
#106
Replace - Type 3 Wildland
Fire Apparatus $706,000
Fire
Department
Replacement Type 3
Wildland Apparatus
(replaces #106)
Outfitting Items & Installation
Upon Arrival $35,000
Fire
Department
FY 2023-24
Purchased Fire
Apparatus
Remaining Outfitting Items &
Installation $36,000
Contingency $40,000
TOTAL REQUEST $817,000
FISCAL IMPACT:

A total of $817,000 will be required to purchase the replacement apparatus and outfit both apparatus.

Additional appropriations for FY 2026-27 from the Vehicle Replacement Fund (Fund 621) in the amount of $817,000 will be needed to fund these purchases. The Vehicle Replacement Fund has sufficient fund balance to support these purchases in this fiscal year. Because payment is due upon delivery, estimated at approximately 13 to 15 months after execution of the purchase agreement, most of the expenditure is expected to occur in FY 2027-28. Any unspent appropriation from FY 2026-27 will be encumbered and carried forward for this purpose.

OPTIONS:

The City Council has the following options to consider relating to this item:

1. Adopt a resolution approving the appropriation of $817,000 from the Vehicle Replacement Fund SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
and authorize the City Manager to execute the purchase of one (1) replacement Wildland Fire Apparatus and outfitting for a previously purchased fire apparatus in a cumulative amount not to exceed $817,000.

2. Do not adopt the resolution and provide alternative direction to staff.

RECOMMENDED ACTION:

Staff recommends that the City Council adopt a resolution that

1. Authorizes the City Manager to purchase the Wildland Fire Apparatus through a cooperative purchase agreement using consortium HGAC Contract FS12-23, in the amount not to exceed $716,000, and

ATTACHMENTS:

3. Resolution

4. Fleet Management Policy and Procedures

5. Golden State Fire Apparatus Proposal
RESOLUTION NO.

RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE A REPLACEMENT

WILDLAND FIRE APPARATUS THROUGH A COOPERATIVE PURCHASE AGREEMENT USING HGAC CONTRACT FS12-23 IN AN AMOUNT NOT TO EXCEED $716,000; AUTHORIZE SUPPLEMENTAL BUDGET APPROPRIATION OF $817,000 FROM THE

VEHICLE REPLACEMENT FUND
WHEREAS, the Department of Public Works Fleet Management staff recommends replacing one (1) Wildland Fire Apparatus due to age, obsolete mechanical parts, and exceeding the frontline service age recommended in National Fire Protection Association (NFPA) Standard 1910 (formerly NFPA 1911); and
WHEREAS, additional outfitting equipment is required for both the replacement Wildland Fire Apparatus and previously purchased FY 2023-24 Fire Apparatus to place both vehicles into active service; and
WHEREAS, the City intends to purchase the referenced replacement vehicle utilizing the Houston-Galveston Area Council (H-GACBuy) cooperative purchasing program, Contract No.

FS12-23, through authorized dealer Golden State Fire Apparatus pursuant to San Rafael Municipal Code Section 2.55.100 (E); and
WHEREAS, the total allocation of $817,000 includes vehicle acquisition, outfitting for both apparatus, and a contingency amount; and
WHEREAS, adequate funds are available in the Vehicle Replacement Fund to support this appropriation.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Rafael hereby

1. Authorizes the City Manager to purchase a replacement Wildland Fire Apparatus through a cooperative purchase agreement using consortium HGAC Contract FS12-23, in the amount not to exceed $716,000,

2. Authorize supplemental budget appropriations of $817,000 from the Vehicle Replacement Fund for the purchase of the apparatus and outfitting equipment for both the new apparatus and a previously purchased fire apparatus I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of San Rafael, held on Monday, the 19th day of October 2026, by the following vote, to wit:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:
____________________
Lindsay Lara, City Clerk

7400 Reese Road, Sacramento, CA 95828
3615 Mars Way, Tracy, CA 95377
PREPARED ESPECIALLY FOR:

One (1) BME Fire Trucks, LLC. STOCK 4X4
International “Targhee” Model 34 Engine
(Job 4253)

SAN RAFAEL

FIRE DEPARTMENT
FIRE TRUCKS ff_f!,!~@!fY'"
7400 Reese Road, Sacramento, CA 95828 | Office 916.330.1638 | Fax 916.330.1649

TABLE OF CONTENTS
01 Product Proposal
02 Terms and Conditions (Exhibit A)
03 Specifications (Exhibit B)
• Supporting Documents (If Applicable)
04 Warranties (Exhibit C)
05 Dealer Supplied Products/Services List (Exhibit D)

7400 Reese Road, Sacramento, CA 95828 | Office 916.330.1638 | Fax 916.330.1649 Golden State Fire Apparatus, Inc. (“GSFA”) is pleased to provide this proposal for the fire apparatus(es) and equipment identified below (the "Product”) to SAN RAFAEL FIRE DEPARTMENT (“Customer”) for consideration. This proposal (this “Product Proposal”) includes the following exhibits attached hereto:
the Standard Terms and Conditions attached as Exhibit A (the “Terms and Conditions”); the Product Specifications attached as Exhibit B (the “Specifications”); the Product Warranties attached as Exhibit C (the “Warranties”); and the Dealer Supplied Products and/or Services attached as Exhibit D (the “Dealer Supplied Products/Services List”) (all of the foregoing, collectively, the “Agreement”). Through its signature below or other Acceptance (as defined on page 2), Customer acknowledges having received and read, and agrees to be bound by, the Agreement. The Agreement shall be effective as of the latest date appearing the signature blocks below (the “Executed Date”). [Terms Page Follows]
PRODUCT PROPOSAL FOR:

San Rafael Fire Department 1375 Fifth Avenue
San Rafael, CA 94901

SALES CONSULTANT
Mike Martinez
[email protected]
Mobile: (916) 704-7755
SUBMITTED DATE EXPIRATION DATE GSFA PROPOSAL #
09/03/2026
10/16/2026 OR Until
Vehicle Is Sold
40903-26B
MANUFACTURER BID # MANUFACTURER CONSORTIUM
636122025v1 (STOCK job
4253)
BME Fire Trucks, LLC. HGAC Contract FS12-23,

ITEM PRODUCT DESCRIPTION UNITPRICE
A One (1) BME Fire Trucks, LLC. STOCK 4X4 International “Targhee” Model 34 Engine 646,063.00 B 9.25% State Sales Tax 59,760.83
C California Tire Fee 10.50
D GRAND TOTAL PURCHASE PRICE 705,834.33
7400 Reese Road, Sacramento, CA 95828 | Office 916.330.1638 | Fax 916.330.1649 PAYMENT TERMS – Customer shall pay the total purchase price set forth directly above (the “Grand Total Purchase Price”) to GSFA no later than the time of GSFA’s delivery of the applicable Product to Customer’s address listed above (or Customer’s pick up of such Product at GSFA’s facilities, if approved by GSFA). GSFA shall have no obligation to deliver, or permit pick up of the Product if the Customer does not have full payment ready when the Product is complete and ready to deliver or pick up, as applicable. Customer shall pay any balance due as a result of Change Orders as described in the Terms and Conditions.

MANUFACTURER – Customer acknowledges that GSFA is not an agent of the Product manufacturer identified above (“Manufacturer”) and is not capable of binding Manufacturer. Within five (5) business days of the Executed Date, GSFA shall submit an order form to Manufacturer for the Product. GSFA’s further performance under the Agreement is contingent upon Manufacturer’s acceptance of such order form at the price and on the terms GSFA believed to be available when submitting this Product Proposal to Customer. If Manufacturer rejects such order as submitted or fails to respond to GSFA within a reasonable amount of time, GSFA shall notify Customer in writing, and unless GSFA and Customer otherwise agree in writing the Agreement shall then terminate and have no further force or effect.

PRODUCT COMPLETION – The Product shall be ready for final inspection by Customer at the manufacturing facility within approximately 12 – 14 MONTHS after the Executed Date. The foregoing estimate is provided as a good faith approximation as of the date of submission of this Product Proposal, and is subject to the Terms and Conditions.

PREDELIVERY SERVICE – If applicable, after transportation from the manufacturing facility and prior to final delivery or pick up, the Product shall receive those additional Products and/or services identified on the Dealer Supplied Products/Services List. It is estimated that such service will add approximately 0.5 – 1 MONTH(S) to the above Product completion estimate. The foregoing estimate is provided as a good faith approximation as of the date of submission of this Product Proposal, and is subject to the Terms and Conditions.

PROPOSAL EXPIRATION – This Product Proposal supersedes any previous proposal(s) presented to Customer by GSFA and its employees and may be accepted by Customer on or before the Expiration Date identified above. Unless accepted by the Expiration Date, GSFA reserves the right to withdraw this Product Proposal or to alter its terms (including by providing updated Product pricing) prior to an order being accepted.

PURCHASE ORDER – Any PO shall be made out to:

Golden State Fire Apparatus, Inc. – 7400 Reese Road – Sacramento, CA 95828.

ACCEPTANCE – ACCEPTANCE OF THIS PROPOSAL CREATES AN ENFORCEABLE BINDING AGREEMENT BETWEEN GSFA AND CUSTOMER. “ACCEPTANCE” MEANS THAT THE CUSTOMER DELIVERS TO GSFA: (A) A

SIGNED COPY OF THIS PRODUCT PROPOSAL, OR (B) A SIGNED COPY OF A PURCHASE ORDER INCORPORATING THE AGREEMENT IN ITS ENTIRETY. ANY ADDITIONAL OR DIFFERENT TERMS, WHETHER CONTAINED IN CUSTOMER’S FORMS OR OTHERWISE PRESENTED BY CUSTOMER AT ANY TIME, ARE HEREBY REJECTED AND OF NO EFFECT UNLESS APPROVED IN WRITING SIGNED BY GSFA.

COUNTERPARTS - This Product Proposal may be executed in multiple counterparts, each of which shall be deemed an original (including copies sent to a party by electronic transmission) as against the party signing such counterpart, but which together shall constitute one and the same instrument. A signed copy of this Product Proposal delivered by facsimile, email or other means of electronic transmission will be deemed to have the same legal effect as delivery of an original signed copy of this Product Proposal. If this Product Proposal is returned to GSFA with the signature of Customer’s authorized representative but without an attestation or co-signers signature, then absent Customer’s written notice to the contrary, GSFA shall be entitled to rely on such single signature as sufficient evidence of the signatory’s authority to execute the Agreement and bind Customer thereby.
[Signature Page Follows]
7400 Reese Road, Sacramento, CA 95828 | Office 916.330.1638 | Fax 916.330.1649 INTENDING TO CREATE A BINDING AGREEMENT, Customer and GSFA have each caused this Product Proposal dated 09/03/2026, GSFA Proposal Number 40903-26B to be executed by their duly authorized representatives effective as of the Executed Date.

ACCEPTED AND AGREED

TO BY CUSTOMER
______________________________________________

Signature of Authorized Customer Representative

______________________________________________

Print Name

______________________________________________

Title

______________________________________________

Date

ACCEPTED AND AGREED

TO BY GSFA

______________________________________________

Signature of Authorized GSFA Representative

______________________________________________

Print Name

______________________________________________

Title

______________________________________________

Date

GOLDENSTATEFIRE.COM
2 TERMS AND

CONDITIONS

EXHIBIT A
1 STANDARD TERMS AND CONDITIONS

1. Definitions.

a. “Agreement” has the meaning given in the Product Proposal. b. “Customer” means the customer identified in the Product Proposal. c. “Dealer Preparation,” if applicable, means additional product(s) and/or services added or provided by GSFA after Manufacturer’s completion of the Product and transportation to GSFA’s premises prior to delivery to Customer, in accordance with the Dealer Supplied Products/Services List and/or a valid Change Order(s). d. “Dealer Supplied Products/Services List” means the Dealer Supplied Products and/or Services List attached to the Product Proposal as Exhibit D, which reflects all Dealer Preparation under the Agreement absent a valid Change Order(s).
e. “Grand Total Purchase Price” means the total purchase price for the Product identified in the Product Proposal (subject to any adjustments required or permitted by these Terms and Conditions, including by the execution of a valid Change Order(s)).
f. “GSFA” means Golden State Fire Apparatus, Inc., a California corporation. g. “Manufacturer” means the person or persons, company, firm, corporation, partnership, or other organization identified in the Product Proposal as responsible for manufacturing the Product. h. “Party” or “Parties” means GSFA and/or Customer, as applicable. i. “Prepayment Discount” means a discount to the purchase price for the Product granted to Customer in connection with Customer’s advance payment of the Grand Total Purchase Price (or portion thereof, as specified in the Product Proposal), if applicable.
j. “Product” means the fire apparatus(es) and any associated equipment listed in the Product Proposal and further described in the Specifications.
k. “Product Proposal” means the GSFA proposal executed by Customer to which these Terms and Conditions are attached.
l. “Product Warranties” means the Manufacturer warranties for the Product attached to the Product Proposal as Exhibit C.
m. “Specifications” means the specifications for the Product attached to the Product Proposal as Exhibit B. n. “Terms and Conditions” means these Standard Terms and Conditions, which are attached to the Product Proposal as Exhibit A.

2. Purchase and Payment.
a. Purchase. Customer agrees to purchase the Product at the Grand Total Purchase Price (as such amount may be adjusted in accordance with these Terms and Conditions), pursuant to the payment terms set forth in the Product Proposal. The Grand Total Purchase Price is payable in U.S. dollars. b. Contingency Reserve Fund. The Grand Total Purchase Price may include an amount to be set aside for the purpose of funding any future costs or financial obligations incurred by Customer under the Product Proposal or any valid Change Order(s) (the “Contingency Reserve Fund”). If applicable, the amount of any required Contingency Reserve Fund will be set forth in either the Product Proposal or Exhibit D. The Contingency Reserve Fund may be withdrawn against by Customer or GSFA for the purpose of satisfying Customer’s payment obligations under the initial Product Proposal or any valid Change Order(s) (including, without limitation, a Change Order submitted by GSFA pursuant to Section 8.b). If a Contingency Reserve Fund is required under the Agreement, the amount of such fund is not intended as an estimate of the actual additional costs of contingencies, Change Orders, unforeseen items or other required work that may be incurred under the Agreement after submission of the Product Proposal to Customer, which amounts Customer acknowledges may exceed the Contingency Reserve Fund amount. The balance of any Contingency Reserve Fund will be credited against Customer’s payment obligations, or otherwise returned to Customer within thirty (30) calendar days of delivery of all Products under the Agreement (provided that Customer has paid all amounts owed under the Agreement as of such date). 2 c. Prepayment Discount. If GSFA has granted Customer a Prepayment Discount, Customer must provide each associated prepayment (each, a “Prepayment”) within the time frame specified in the Product Proposal in order to receive such discount. Customer’s failure to timely make any Prepayment may result in: (i) GSFA’s termination of the Agreement; and/or (ii) Customer’s loss of the Prepayment Discount for the portion of the Grand Total Purchase Price represented by such outstanding Prepayment and the application of a late fee as set forth in Section 6, in each case in GSFA’s sole discretion.
d. State Sales Tax. Customer shall be responsible for the cost of state sales tax associated with, or attributable to, the Product. The taxes stated in the Product Proposal are subject to adjustment for the applicable state sales tax rate in effect at the time of delivery. Therefore, the sales tax set forth on the Product Proposal is only an estimate of such taxes and will be increased or decreased at the time of delivery if a change in the applicable sales tax rate has occurred, in which case Customer shall pay GSFA (or be refunded by GSFA) the difference in the applicable sales tax.

3. Product Completion Date. Within thirty (30) calendar days of the date on which the last required signatory executes the Product Proposal (such date, the “Executed Date”), GSFA shall submit to Customer a tentative Product completion date based on the then-estimated time to complete the manufacturing of the Product(s) and for the Product(s) to be ready for inspection and final approval by Customer at the manufacturing facility (which may differ from the Product completion estimate contained in the Product Proposal). Due to global supply chain constraints, any Product completion date contained herein, or in the Product Proposal, or otherwise provided to Customer, is a good faith estimate only as of the date provided to Customer, and merely an approximation based on current information available to GSFA and Manufacturer. Customer shall not be entitled to rely on any such estimate, and GSFA shall have no liability to Customer for a failure by GSFA or Manufacturer to meet any such estimate. All Product completion estimates are subject to modification and, if applicable, GSFA will provide updates to such estimates to Customer when available.

4. Stock / Demo Units. Notwithstanding any other provision contained in the Agreement (including Section 12 hereof concerning warranties), any Products constituting stock/demo unit(s) are sold to Customer on an as-is, first-come and first-served basis and GSFA makes no further representation or warranty to any customer with respect to such unit(s). Regardless of the terms of the Product Proposal, GSFA shall only be obligated to sell such stock/demo unit(s) to the first customer to enter into a purchase agreement with GSFA identifying such unit(s), and after the execution by GSFA of such agreement any subsequent purchase agreement (including the Agreement, as applicable) shall have no further force or effect with respect to such unit(s).

5. Multiple Unit Purchase. If the Grand Total Purchase Price includes pricing for multiple Products, the Product price stated in the Product Proposal shall only be valid if the quantity of Products being proposed are purchased at the same time, pursuant to the same Agreement. GSFA shall have no obligation to offer the same price for any Product if purchased by Customer pursuant to a later purchase agreement.

6. Late Fee; Storage Fee. A late fee equal to 0.033% of the outstanding portion of the Grand Total Purchase Price will be charged per calendar day for overdue payments beginning ten (10) calendar days after the payment is due and continuing for the first thirty (30) calendar days thereafter. After such thirty (30) calendar day period, the late fee shall increase to 0.044% per calendar day until payment of the outstanding portion of the Grand Total Purchase Price is received; provided that if Customer is a public agency, the foregoing late fees shall not exceed the statutory limit set forth in Section 926.10 of the California Government Code. If Customer is unable to satisfy the delivery requirements hereunder or is unwilling to take delivery of the Product, then GSFA shall be entitled to a storage charge running from the earlier of: (i) the date of delivery agreed to between GSFA and Customer (provided GSFA is willing and able to deliver the Product on such date), or (ii) twenty-one (21) calendar days after GSFA notifies Customer that the Product is available for delivery. The storage charge is equal to: (i) $175.00 per calendar day per apparatus stored, or (ii) the actual charges incurred by GSFA with a third party for storage of the Product, whichever is greater. Such storage charge shall continue until the actual time of delivery and Customer’s possession of the Product, and any such storage by GSFA or such third party shall be at the sole risk of Customer. 3 7. Delivery; Inspection and Acceptance.
a. Delivery. Subject to Section 5 hereof, the Product is scheduled to be delivered to the location and within the time period specified in the Product Proposal. Such delivery date is an estimate, and GSFA is, notwithstanding this Section 7.a, not bound to such date unless it otherwise agrees in a separate writing to complete delivery by a date certain. For the avoidance of doubt, GSFA is not responsible for delivery delays caused by or because of actions, omissions or conduct of Customer, the Manufacturer, or their respective employees, affiliates, suppliers, contractors, and carriers. Risk of loss for the Product shall pass to Customer at the point and time of delivery (which shall include an attempted delivery by GSFA which cannot be completed due to any act or omission of Customer).

However, title to the Product shall only pass to Customer upon delivery if Customer has then fully paid GSFA all amounts due hereunder (including additional amounts due under any valid Change Order). Absent GSFA’s separate written agreement, which it may or may not provide in its sole and absolute discretion, delivery of the Product will not occur before Customer has fully paid all amounts due under the Agreement and provided proof of insurance reasonably satisfactory to GSFA. If GSFA permits Customer to take possession of the Product prior to such payment, Customer may not mount equipment, conduct training, or place the Product into service until all amounts due under the Agreement have been paid. If Customer has ordered multiple Products, GSFA reserves the right to deliver such Products in installments and to separately invoice Customer for such Products. b. Inspection and Acceptance. Upon delivery, Customer shall have ten (10) calendar days within which to inspect the Product for substantial conformance to the Specifications, and in the event of substantial nonconformance to the Specifications to furnish GSFA with written notice sufficient to permit GSFA to evaluate such non-conformance (“Notice of Nonconformance to Specifications”). Contingent upon part availability and Customer’s cooperation, any Product not in substantial conformance to material Specifications shall be remedied by GSFA (by repair or replacement, at GSFA’s election) within thirty (30) calendar days from GSFA’s receipt of the Notice of Nonconformance to Specifications. In the event GSFA does not receive a Notice of Nonconformance to Specifications within ten (10) calendar days of delivery, the Product will be deemed to be in conformance with Specifications and accepted by Customer.

8. Changes to Agreement Terms.
a. Change Orders. The Customer may request that GSFA incorporate a change to the Product or the Specifications for the Product, or GSFA may submit changes to the Agreement required or permitted to be made by GSFA (pursuant to Section 8.b or otherwise), by delivering a written Change Order to the other party hereto, which shall include a description of the proposed change sufficient to permit the receiving party to evaluate such change (either, a “Change Order”). For any Change Order submitted by Customer, GSFA will provide Customer a written response (a “Response”) stating (i) whether GSFA will accommodate such Change Order (which GSFA may decide in its sole and absolute discretion); and (ii) the terms of the modification to the order, including any increase or decrease in the Grand Total Purchase Price resulting from such Change Order, a date on which any increase in the Grand Total Purchase Price must be paid, and an estimate of any effect on production scheduling or delivery resulting from such Change Order. Customer shall have seven (7) calendar days after receipt of the Response to notify GSFA as to whether Customer desires to make the changes GSFA has approved in the Response. In the event Customer countersigns GSFA’s Response, Customer shall pay the increase (or be refunded the decrease) in the Grand Total Purchase Price by the date specified in the Response. GSFA may also send Customer a Change Order to account for any changes to the Agreement required or permitted to be made by GSFA (including those changes required pursuant to Section 8.b hereof), and such Change Order shall be effective upon delivery to Customer unless Customer elects to terminate the applicable Product order under the Agreement in accordance with Section 9. b. Additional Changes.
i. Component Price Volatility; Increases Imposed by Manufacturer. GSFA shall not be responsible for (i) any unforeseen price increase or surcharge enacted by suppliers of major components of the Product (including but not limited to commercial chassis, engine, transmission, and fire pump); or (ii) price increases imposed on GSFA by Manufacturer pursuant to Manufacturer’s terms and conditions for sale of the Product (a “Manufacturer 4 Price Increase”), after Customer becomes bound by the Agreement. Customer shall be responsible for all amounts arising from any price increases for major components of the Product (including all associated taxes and fees thereon) or any Manufacturer Price Increases occurring after the execution of the Agreement which increase the cost of the Product to GSFA, and such amounts will be documented on a Change Order adjusting the Grand Total Purchase Price accordingly. Customer shall pay any such price increase prior to Product delivery. A Manufacturer Price Increase may include, but shall not be limited to, an increase in Product price resulting from an increase in the Producer Price Index of Components for Manufacturing (see www.bls.gov Series ID: WPUID6112) in excess of a compounded annual growth rate of five percent (5%), as measured between the month Manufacturer accepts the applicable Product order and the month that is fourteen (14) months prior to the then-current estimated Product completion date (the foregoing, a “PPI-Based Price Increase”). If, upon Customer’s receipt of a Change Order reflecting a PPI-Based Price Increase, Customer elects to terminate the applicable Product order in accordance with Section 8.b.iii rather than pay such increase, then in lieu of the cancellation fees described in Section 9.a hereof GSFA shall be entitled to recover and Customer shall pay GSFA’s actual non-reimbursable costs incurred in connection with the Product order through the date of Customer’s termination of such Product order. ii. New Legal Standards. In the event the Product design, materials or specifications require an alteration arising from new regulations issued by any governmental entity or trade association, including, but not limited to, the NFPA, DOT, and EPA, and such alteration increases the cost of the Product to GSFA, Customer shall be responsible for changes to the Grand Total Purchase Price arising from such alteration. GSFA shall promptly notify Customer when it becomes aware of any potential or required change in regulations occurring prior to delivery that would impact the Product purchased.
iii. Change Orders. Customer shall execute any Change Order submitted by GSFA documenting any of the changes required or permitted by Sections 8.b.i and 8.b.ii above (which shall, to the extent practicable, itemize any increases in the Grand Total Purchase Price and specify a commercially reasonable date by which Customer must pay such increase), unless Customer instead elects to terminate the applicable Product order under the Agreement within fifteen (15) calendar days of Customer’s receipt of such Change Order and in accordance with Section 9.

Absent such a termination, failure or refusal to execute a Change Order does not alter Customer’s obligations under this Section 8.b.
c. Changes in Commercial Specifications. Specifications for all components of the Product manufactured by companies other than the Manufacturer are subject to change without notice. Specifications for such components will be as available at the time of manufacture of the Product. GSFA shall not be liable for any deviations in such specifications arising from a substitution of components or changes in the design of any component by their original manufacturer.

9. Termination.
a. By Customer. Customer may terminate a Product order identified in the Product Proposal or a Change Order by providing written notice to GSFA in accordance with Section 16 hereof. If Customer elects to terminate a Product order, Customer shall pay GSFA a cancellation fee as follows: (a) after the Product order is accepted and entered by GSFA, 10% of the portion of the Grand Total Purchase Price applicable to such Product (including all associated taxes, fees and costs) (such amount, the “Product Purchase Price”); (b) after completion of the preconstruction phase of the order process, 20% of the Product Purchase Price; and (c) after the requisition of any materials or commencement of any manufacturing or assembly of the Product by either GSFA or Manufacturer but before substantial completion of such Product, 50% of the Product Purchase Price. Customer shall not be permitted to terminate a Product order after substantial completion of manufacturing and assembly of such Product (excluding any Dealer Preparation or other pre-delivery services or untypical Product customization, if applicable).

Notwithstanding the foregoing, if the applicable tier of cancellation fee is not sufficient to cover all actual costs and fees incurred by GSFA with Manufacturer in connection with Customer’s termination of the Product order (“Manufacturer Termination Fees”), then in addition to such cancellation fee Customer shall pay the balance of all Manufacturer Termination Fees. If Customer received a Prepayment Discount, such discount shall not be considered for the purpose of calculating the above cancellation fee. The tier of cancellation fee applicable to any cancellation, 5 as well as the determination of whether a Product has reached substantial completion, shall be in the sole and absolute discretion of GSFA. Customer may request a fee waiver, and GSFA, in its sole discretion, may agree to waive and/or adjust such fee. GSFA will return the balance of the Grand Total Purchase Price or Product Purchase Price, as applicable, within thirty (30) calendar days of the effective date of the cancellation of the Product order or termination of the Agreement.

Customer may terminate the Agreement for an Event of Default by GSFA after providing GSFA with written notice in accordance with Section 16 (which notice shall describe with reasonably particularity the Event of Default justifying such termination) if such Event of Default remains uncured (if capable of cure) thirty (30) days following GSFA’s receipt of such notice; provided, however, that the foregoing cure period shall continue if and for so long as GSFA has commenced and is continuing to undertake commercially reasonable efforts to cure such Event of Default as promptly as reasonably practicable.
b. By GSFA. GSFA may terminate the Agreement for an Event of Default by Customer after providing Customer with written notice in accordance with Section 16 (which notice shall describe with reasonably particularity the Event of Default justifying such termination) if such Event of Default remains uncured (if capable of cure) thirty (30) days following Customer’s receipt of such notice; provided, however, that the foregoing cure period shall continue if and for so long as Customer has commenced and is continuing to undertake commercially reasonable efforts to cure such Event of Default as promptly as reasonably practicable. Notwithstanding the foregoing, GSFA may terminate the Agreement effective immediately upon written notice to Customer for Customer’s failure to pay any amount owed under the Agreement when due.

Notwithstanding any other provision of this Agreement, if Customer terminates a Product order in accordance with Section 9.a above, GSFA may elect to instead terminate the Agreement upon notice to Customer in accordance with Section 16 hereof. If GSFA terminates the Agreement in accordance with this Section 9.b, Customer shall pay the applicable tier of cancellation fee for all Products pursuant to Section 9.a above as if Customer had elected to terminate each applicable Product order.
c. Based on Discontinuation or Cancellation by Manufacturer. In the event that Manufacturer cancels a Product order (provided that such cancellation is not the result of an act by Customer in violation of the Agreement) or discontinues the manufacture of a Product prior to its completion and delivery: (i) if such Product is the only Product contemplated under the Agreement, then the Agreement shall terminate; or (ii) if additional Products are contemplated under the Agreement, then only the Product order for the applicable cancelled or discontinued Product shall be terminated. Such Agreement termination or Product termination, as applicable, shall be effective upon GSFA’s written notice to Customer of such cancellation or discontinuance in accordance with Section 16 hereof.

GSFA’s only obligation to Customer in such event shall be the return of any Prepayment paid by Customer for the cancelled or discontinued Product. For the avoidance of doubt, the cancellation fees contemplated in Section 9.a hereof shall not apply in the event of a termination pursuant to this Section 9.c.

10. Customer’s Obligations. Customer shall provide its timely and best efforts to cooperate with GSFA and Manufacturer during the Product manufacturing and Dealer Preparation process. Reasonable and timely cooperation includes, without limitation, Customer’s providing timely information in response to any requests from Manufacturer or GSFA and the participation of Customer’s authorized representatives in traveling to Manufacturer’s facility for inspections and approval of the Product, including a final approval before the Product leaves Manufacturer’s facility.

11. Representations and Warranties. Customer hereby represents and warrants to GSFA as of the Executed Date that the execution of the Agreement and the purchase of the Product(s) and performance of the other obligations of Customer under the Agreement have been approved by Customer in accordance with applicable general laws and, as applicable, Customer’s charter, ordinances, purchasing policies, and other governing documents, and executed by the appropriate Customer employees, officials, and/or representatives, and funding for Customer’s performance of its obligations under the Agreement has been duly budgeted and appropriated by Customer. 6 12. Standard Warranty. All applicable Manufacturer warranties are contained in the Product Warranties. Any additional warranties must be expressly approved in a writing signed by GSFA, and Customer acknowledges and agrees that Manufacturer will not be liable for any such additional warranties. a. Disclaimer. OTHER THAN AS EXPRESSLY SET FORTH IN THE AGREEMENT, GSFA, ITS AFFILIATES, AND THEIR

RESPECTIVE OFFICERS, DIRECTORS, EMPLOYEES, SHAREHOLDERS, AGENTS, OR REPRESENTATIVES, DO NOT MAKE

ANY EXPRESS OR IMPLIED WARRANTIES WITH RESPECT TO THE PRODUCT (WHETHER RELATING TO THE CONDITION

OR QUALITY OF THE PRODUCT, OR OTHERWISE) PROVIDED HEREUNDER OR OTHERWISE REGARDING THE

AGREEMENT (INCLUDING, WITHOUT LIMITATION, WITH RESPECT TO ANY APPLICABLE DEALER PREPARATION), WHETHER ORAL OR WRITTEN, EXPRESS, IMPLIED OR STATUTORY. WITHOUT LIMITING THE FOREGOING, ANY

IMPLIED WARRANTY OR CONDITION OF MERCHANTABILITY, THE IMPLIED WARRANTY AGAINST INFRINGEMENT, THE

IMPLIED WARRANTY OR CONDITION OF FITNESS FOR A PARTICULAR PURPOSE, AND ANY IMPLIED WARRANTIES ARISING FROM COURSE OF DEALING OR USAGE OF TRADE ARE EXPRESSLY EXCLUDED AND DISCLAIMED BY GSFA.

STATEMENTS MADE BY SALES CONSULTANTS OR IN PROMOTIONAL MATERIALS DO NOT CONSTITUTE WARRANTIES. b. Exclusions of Incidental and Consequential Damages. In no event shall GSFA be liable for special, consequential, incidental, indirect or punitive damages incurred by Customer in connection with any matter arising out of or relating to the Agreement, or the breach thereof, even if GSFA has been advised of the possibility of such damages, and regardless of whether such damages arise out of breach of warranty, the Agreement, indemnity, whether resulting from non-delivery or from GSFA’s own negligence, or otherwise, except and solely to the extent such damages arise from the gross negligence or willful misconduct of GSFA.

13. Default. The occurrence of one or more of the following events (each, an “Event of Default”) shall constitute a default under the Agreement: (a) Customer’s failure to pay any amounts due or to perform any of its obligations under the Agreement; (b) GSFA’s failure to perform any of its obligations under the Agreement; (c) either Party becoming insolvent or becoming subject to bankruptcy or insolvency proceedings; (d) any representation made by either Party under the Agreement which is false in any material respect; (e) any action by Customer to dissolve, merge, consolidate or transfer a substantial portion of its property to another entity during the term of the Agreement; (f) any other material breach of the terms of the Agreement by a Party; or (g) a default or breach by Customer under any other agreement with GSFA or its affiliates.

14. Customer Responsible for Post-Delivery Use of Product. Except as expressly provided in Section 7.b above (with respect to remedying non-conforming Products), GSFA shall have no liability for the Product following delivery to Customer. Customer shall be solely responsible for, and shall indemnify, defend, and hold harmless GSFA, its agents, servants, successors and assigns from and against all losses, damages, injuries, claims, demands and expenses, including attorneys’ fees and other legal expenses, of whatever nature, arising out of or in connection with Customer’s use, storage, or operation of the Product following delivery, regardless of where, how, and by whom operated (except to the extent such losses are caused by any negligence or willful misconduct in connection with GSFA’s own operation of the Product (e.g. in connection with servicing or maintenance of the Product). The provisions of this Section shall continue in full force and effect notwithstanding the termination of the Agreement, whether by expiration of time, by operation of law or otherwise. This provision is not intended to and shall not constitute the exclusive remedy of the Parties under the Agreement.

15. Force Majeure. GSFA shall not be responsible nor deemed to be in default of any provision of the Agreement on account of delays in performance due to causes which are beyond GSFA’s or Manufacturer’s control and which make GSFA’s performance impracticable, including but not limited to wars, insurrections, strikes or labor unrest, riots, fires, storms, floods, other acts of nature, explosions, earthquakes, accidents, any act of federal, state or local government, failure or delays in transportation, inability to obtain necessary labor, supplies or manufacturing facilities, supply chain issues, allocation regulations or orders affecting materials, equipment, facilities or completed products, failure to obtain any required license or certificates, acts of God or the public enemy or terrorism, failure of transportation, disease, pandemics or epidemics, quarantine restrictions, failure of vendors (due to causes similar to those within the scope of this clause) to perform their agreements or labor troubles causing cessation, slowdown, or interruption of work.
7 16. Notice. Any notices, requests, consents, claims, demands, waivers and other communications required or permitted to be given hereunder must be given in writing at the address of each Party set forth below, or to such other address as either Party may substitute by written notice to the other in accordance with this Section 16, by one of the following methods: hand delivery; registered, express, or certified mail, return receipt requested, postage prepaid; or nationally recognized private express courier. All such communications will be deemed to have been given: (i) when delivered by hand (with written confirmation of receipt); (ii) on the third (3rd) calendar day after the date mailed, by registered, express or certified mail; or (iii) when delivered by the addressee if sent by a nationally recognized private express courier.

GSFA: CUSTOMER:

Golden State Fire Apparatus Inc. To the address listed in the Product Proposal 7400 Reese Road
Sacramento, CA 95828

17. Contradictions. In the event of a conflict between the Agreement and any Change Order, or between Change Orders, the terms of the latest executed Change Order shall control.

18. Manufacturer’s Statement of Origin. It is agreed that the manufacturer’s statement of origin (“MSO”) for the Product covered by the Agreement, if applicable, shall be retained and remain in the possession of GSFA per California Department of Vehicles (DMV) directives. Notwithstanding the foregoing, GSFA shall provide Customer with the original MSO if the Customer is self-registering, and Customer shall comply with all good-faith Process of Duty and other DMV requirements applicable to the Product and retain its own MSO.

19. Assignment. The relationship of the Parties established under the Agreement is that of independent contractors and neither Party is a partner, employee, agent, or joint venturer of or with the other. Neither Party may assign its rights and obligations under the Agreement unless it has obtained the prior written approval of the other Party.

20. Governing Law; Jurisdiction; Disputes. Without regard to any conflict of laws provisions, the Agreement is to be governed by and under the laws of the state of California. Prior to taking any legal action that may and/or can arise out of the Agreement, the Parties shall first attempt mediation with an agreed upon mediator. If the Parties cannot agree upon a mediator within thirty (30) calendar days of the submission of written notice of a dispute in accordance with Section 16 hereof, if any disputed matter remain unresolved within thirty (30) calendar days of the commencement of discussions, or if any party refuses to meet, then either party may submit any remaining disputes concerning and/or claim regarding the Agreement and/or the terms and conditions herein to the Superior Court, County of Sacramento (and the parties expressly consent to exclusive personal jurisdiction and venue before such court).

21. Entire Agreement; Amendments. The Agreement, including the Product Proposal, its exhibits and all valid Change Orders, is the exclusive agreement between the Parties regarding the subject matter contained herein and therein.

No change in, modification of, or revision of the Agreement shall be valid unless in writing and signed by duly authorized representatives of both Parties with authority to sign such amendments to the Agreement.

END OF STANDARD TERMS AND CONDITIONS
3 SPECIFICATIONS

EXHIBIT B
GOLDENSTATEFIRE.COM
Date Created: 12/10/2025 Status: Added to Backlog Expires: 5/29/2026 Toll Free: (800) 445-8342 4600 S Apple St.

Local: (208) 338-1444 Boise, Idaho 83716
BME Fire Trucks
4600 S Apple St. , 83716
Boise, Idaho
Matt Stocker
[email protected]
BME Fire Trucks
4600 S Apple St. , 83716
Boise, Idaho
Matt Stocker
[email protected]
Model 34 Change Order 1
*For illustrative purposes only*

FIRETRUCKS
Model 34 Change Order 1 636122025v1 Expires: 5/29/2026
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CHASSIS
CHASSIS SUPPLIER 1
BME shall provide the below listed chassis.

CHASSIS 1
Chassis Make/Model: International HV509 SFA
Frame: 120KSI heat-treated steel with full outer C-channel reinforcement Front Axle Rating: 12,000 lb (Meritor MX-12-120 EVO, front drive axle) Rear Axle Rating: 26,000 lb (Meritor RS-26-185, 5.86 ratio) GVWR: Not explicitly stated; estimated around 43,000–50,000 lb based on axle ratings and rear suspension (31,000 lb capacity)
Alternator: 320-amp pad mount
Batteries: (3) maintenance-free, 2,850 CCA total, with in-cab 300-amp battery disconnect Fuel Tank: 70-gallon aluminum, LH mount under cab
*Unless otherwise specified, the chassis shall come equipped with base level interior options including manual window and locks.

POWERTRAIN 1
The engine will be a Cummins L-9 720-1150 ft/lbs torque (dependent upon base chassis). Transmission shall be Allison Auto with PTO provisions, unless otherwise specified.

DRIVETRAIN 1
The Chassis will come in a 4WD configuration.

CAB SIZE 1
Chassis will be ordered in a crew cab configuration with 4 doors.

WINDOW AND DOOR MECHANICS 1
The chassis shall be ordered with power locks and windows.

CAB STEPS 1
Chassis will have OEM steps replaced with extruded razorback steps, an aggressive, extruded aluminum surface that shall be installed on each of the cab steps areas.

TIRES 6
Chassis will come equipped with stock Continental HDR2+ Tires 11R22.5.

WHEELS 6
The truck will come equipped with polished aluminum wheels. Size shall be 18" x 22.5" x 8.25".

BATTERY LOCATION 1
The battery location shall be on the passenger side in the specified battery box type.

BATTERY BOX LOCATION, BATTERY BOX INFO 1
The chassis batteries shall be located inside a BME custom undercab box on the passenger side of the apparatus. The box shall feature double D-ring doors, a slide portion for the batteries, and a vertical divider splitting the compartment into roughly 1/3 and 2/3 sections.

DRIVER SIDE UNDERCAB BOX 1
Driver's side under cab box/location shall have the below configuration.

UNDERCAB COMPARTMENT 1
The apparatus shall include an enclosed stainless-steel compartment located under the cab. The compartment shall measure approximately 36" wide × 18" high × 21" deep and shall feature hinged aluminum doors with D-ring latches. The doors shall be painted to match the job color. • FIRE TRUCKS
Model 34 Change Order 1 636122025v1 Expires: 5/29/2026
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UNDERCAB COMPARTMENT, ACCESSORIES 1

NOZZLE SLIDE OUT TRAY
A sliding tray constructed of 10-gauge plain anodized aluminum shall be installed in the under-cab compartment. The tray shall include a 4-inch vertical flange on all sides and utilize the maximum available compartment space. It shall ride on 500 lb-rated lock-in/lock-out roller glides with built-in stops.

The tray shall include a brass box insert with an adjustable 16-section, 4-inch high slotted "egg-crate" divider for vertical storage of nozzles and adapters.

PASSENGER UNDERCAB BOX 1
The passenger's side under cab box/location shall have the below configuration.

UNDERCAB COMPARTMENT, BATTERY SLIDE TRAY 1
The apparatus shall include a stainless-steel locking slide-out battery tray capable of holding three (3) batteries. The tray shall be wired to chassis power and shall also provide integrated storage space for two (2) wheel chocks. It shall be placed in the above location.

BATTERY CHARGER 1
A Blue Sea P12 battery charger will be installed with a 15A Sure Eject and standard cover.

BATTERY CHARGER COVER 1
The Blue Sea battery charger eject cover shall be colored yellow.

CAMERAS 1
If not provided by the OEM, A Rear-View Safety backup camera system (Part #RVS-770619) will be installed, with the camera mounted at the rear of the apparatus in a functional location. There shall be a 7" mirror monitor to replace the OEM rearview mirror.

BACKUP ALARM 1
One (1) back up alarm shall be provided near the rear of the apparatus. The back up alarm shall be wired to the reverse circuit of the transmission, and shall provide an audible alarm to the rear of the apparatus when reverse gear is selected.

HEADLIGHTS 1
The chassis shall be ordered with halogen headlights.

WINDOW TINT 1
The cab windows shall remain as tinted/ordered by the OEM chassis manufacturer for UV resistance only, no aftermarket tinting shall be done.

AIR HORN 1
The specified quantity of 15" air horn will be included. One will be included default with the build. Final placement is up to BME discretion unless explicitly stated and approved.

AIR HORN CONTROL, DS FOOT 1
An airhorn activation switch shall be installed on the floor of the chassis on the driver's side.

AIR HORN CONTROL, CONSOLE 1
An airhorn activation switch shall be installed on the console.

CAB TO AXLE 64.25
The Cab to Axle measurement will be approximately the quantity shown to the right.

EMBER SEPARATOR 1
• FIRE TRUCKS
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The chassis air intake shall be protected by an ember guard of 18 Mesh, 0.017-inch wire diameter, and a maximum mesh opening of 0.039 inches. The ember guard shall be sized to fit and located at the intake opening. The screen shall be readily accessible for inspection and maintenance.

EMBER SEPARATOR 1
The cabin air filter shall be protected by an ember guard with a maximum mesh opening of 0.039 inches.

DATA PLAQUE 1
A data plaque shall be provided and installed. The plaque shall contain the following information. • Pump make and model
• GPM capacity rating
• Truck serial and production number
• Pump performance (specific GPMs at rated pressures with engine RPM) • Governed engine RPM
• Pump gear ratio
DATA PLAQUE 1
A data plaque shall be provided and installed on the inside of the driver's door. The data plaque shall contain the required information based on the applicable components for the apparatus:
• Engine oil
• Engine coolant
• Chassis transmission fluid
• Drive axle lubricant
• Power steering fluid
• Pump, generator, or other component lubrications
• Other NFPA applicable fluid levels or data as required • Paint manufacturer, type, and color number
• Tire Speed Ratings
CAB DOOR REFLECTIVE PANELS 1
The cab doors shall include reflective trim installed inside each door. If no Color is specified, the default will be a standard Red and White DOT approved reflective striping.

TIRE PRESSURE MONITORING 1
There shall be a tire pressure indicator at each tire's valve stem on the vehicle that shall indicate if there is insufficient pressure in the specific tire.

LICENSE PLATE MOUNTING AND LIGHT 1
A license plate bracket with an LED light shall be provided at the rear of the apparatus.

MANUFACTURER LOGO 1
The apparatus shall include a BME logo plaque which shall be affixed at the rear of the apparatus. The BME plaque shall feature reflective material on the outside of the Maltese cross and reflective material in the middle.

MUD FLAPS 1
Mud flaps featuring the BME logo shall be provided and installed behind the rear wheels of the apparatus.

AIR TANK RELOCATION 1
By default, the air tanks shall be relocated to the rear of the truck between the frame rails. If a spare tire option is picked, they will be relocated based on available space.

AIR/FUEL/ELECTRICAL LINE PROTECTION 1
All air lines, fuel lines, and electrical harnesses below the frame rails shall be protected with fire-resistive protection where applicable.
• FIRE TRUCKS
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EXHAUST, PS EXIT LOCATION 1
The exhaust shall have a passenger side exit positioned forward of the rear wheel.

FUEL TANK VENTING 1
The OEM fuel-tank vent line shall be extended vertically to the bottom of the cab rear window, then bent 180 degrees toward the ground. A #60-drill-size vent orifice shall be installed at the top of each line. No rolloverprotection check valves shall be removed. All modifications shall comply with CARB, CVC, and FMVSS requirements. Fuel-vent materials shall be copper, steel, or Aeroquip hose; all lines shall be loomed, grommeted, and firmly clamped to prevent chafing. Synflex hoses shall be fire-wrapped for 250 °C protection, and heat shields or baffles shall protect tanks and lines from exhaust heat.

UNDERHOOD LIGHTS 1
There shall be one Tecniq LED light installed under the hood of the chassis. Light shall have local switching on the driver side under the hood.

CAB INTERIOR
SEATING, DRIVER 1
One (1) seat shall be provided in the driver position with the below listed specifications and features (if any.) SEATING UPGRADE, H.O. BOSTROM 1
The seat in the above section will be upgraded to an H.O. Bostrom Sentinel Seat with stationary suspension (UNLESS SPECIFIED DIFFERENTLY BELOW) and embroidered BME logo.

AIR RIDE 1
The above seat shall be equipped with Air Ride. Seat shall be secured with seat retaining straps.

SEATING, PASSENGER 1
One (1) seat shall be provided in the front passenger position of the specified below type, with the below listed additions and features.

SEATING UPGRADE, H.O. BOSTROM 1
The seat in the above section will be upgraded to an H.O. Bostrom Sentinel Seat with stationary suspension (UNLESS SPECIFIED DIFFERENTLY BELOW) and embroidered BME logo.

AIR RIDE 1
The above seat shall be equipped with Air Ride. Seat shall be secured with seat retaining straps.

SEATING, REAR 1
The rear of the apparatus shall be equipped with the listed quantity seats of the specified below type, with the below listed additions and features.

SEATING UPGRADE, H.O. BOSTROM 2
The seat in the above section will be upgraded to an H.O. Bostrom Sentinel Seat with stationary suspension (UNLESS SPECIFIED DIFFERENTLY BELOW) and embroidered BME logo.

AIR RIDE 2
The above seat shall be equipped with Air Ride. Seat shall be secured with seat retaining straps.

SEATING TRIM 1
All seat selections will be finished in Black Durawear with red stitching.

FRONT CONSOLE, FRONT CONSOLE 1
The front console will be International Option 1. (AP-00-022830) REAR CONSOLE 1
The Rear console will be International Option 1. AP-00-008392 MAP LIGHT 1
• FIRE TRUCKS
Model 34 Change Order 1 636122025v1 Expires: 5/29/2026
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One (1) Havis Shields #C-MAP-T-LED 12" LED map light, 12 volt, with a gooseneck arm an on-off switch located on the base of the light shall be installed on the dashboard, red/white.

MICROPHONE HOLDER, RADIOS 2
The specified quantity of Magnetic Mic brand magnetic microphone holders shall be supplied and installed.

Final mounting location(s) to be determined by BME and customer via separate channels.

CAB SEATING LABEL 1
A warning label shall be installed in the cab to indicate seating positions and weight limits per seat.

PAINT

CAB PAINT
OEM Single Color: The cab will be painted by the OEM chassis manufacturer. BME will not modify or add any cab paint.

PAINT CODE

BODY PAINT
Single Color Body Paint: BME will paint the apparatus body the specified single job color.

PAINT CODE

BUMPER COLOR
Bumper will be painted the specified job color.

PUMP PANEL COATING
The pump panel shall be made out of 4B stainless steel. There shall be no color or coating to protect or cover it unless otherwise specified below.

CHASSIS COMPONENTS COLOR
Chassis Components will be painted/powdercoated job color. Black will not be considered job color in a 2- tone paint job.

VALVE COLOR
All valves shall be painted with job color paint to provide corrosion resistance and preserve the original finish.

PAINT CODE

BME LOGO
The apparatus shall include one (1) BME logo plaque mounted at the rear of the apparatus.

The BME plaque shall feature white reflective material on the exterior of the Maltese cross with red reflective material in the center. Lettering shall be black.

STRIPING
The apparatus shall have no striping supplied or installed by BME.

CONSOLE COLOR
All surfaces of the selected console(s) will be finished in textured black on black color.

COMPARTMENT PAINT
The interior walls, floor, and ceiling surfaces of compartments will be finished with Rust-Oleum Multispec flecked paint in Gray Stone. The following areas are not considered compartments and will have bare metal finish: Drip Torch Compartments, Bumper Boxes, and Dunnage Boxes.

BODY PAINTING SPECIFICATIONS
• FIRE TRUCKS
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All exposed body surfaces shall be prepared and painted using BME’s multi-step paint process to ensure longterm durability, corrosion resistance, and a high-gloss finish.

The body shall be acid washed to remove oils and contaminants, if necessary, then hand sanded to create a smooth, uniform surface. All surface imperfections shall be corrected with premium body filler and sanded smooth. An epoxy primer shall be applied to all painted surfaces to provide corrosion protection and promote adhesion.

A premium automotive base coat shall be applied in the specified single color to match the cab primary color, following manufacturer guidelines for coverage and color verification. Multiple coats of clear coat shall be applied to enhance durability and gloss.

After curing, painted surfaces shall be color sanded and machine buffed to achieve a smooth, mirror-like finish.

All removable items, including brackets and compartment doors, shall be removed and painted separately to ensure complete coverage behind mounted components. Due to the modular body design, the apparatus body shall be completely finish painted prior to installation on the chassis.

All painted surfaces shall be thoroughly inspected and corrected as necessary prior to final delivery. Touch-up paint matching the final body color shall be provided and shipped loose with the apparatus.

BUMPERS
BUMPERS 1
The chassis shall be equipped with an OEM bumper modified by BME. A 16" integral front frame extension shall be provided ahead of the grille. An aluminum diamond plate bumper extension platform shall be installed, measuring approximately 16" from the cab to the front face and approximately 8" in height. This platform shall provide mounting space for front-end components.The bumper shall include steel side wings and feature a 15-degree swept-back profile.

BME BUMPER TYPE 1
The bumper shall be a standard OEM Bumper with BME Modifications. KP-VP-000104 Front Run Plumbing 1
Front Run Plumbing will be added to the apparatus. Specifications detailed under "Plumbing" Section.

REAR STEPS 1
The rear step shall be constructed of aluminum diamondback grip strut, allowing for debris-free, self-cleaning performance using water. It shall be a full-width, three-piece design, with each section operating independently to accommodate body and chassis flex.

The step shall be a minimum of 8" deep and of the standoff type, maintaining a loaded rear departure angle of no less than 22 degrees. A drop-down section shall include locking positions for secure stowed or deployed use and shall incorporate a down-position stop to prevent movement during operation.

FRONT TOWING PROVISIONS 1
*FRONT TOWING COMPONENTS ONLY APPLICABLE IF NON-OEM BUMPER* A frame-mounted front towing/recovery provision shall be installed consisting of a heavy-duty tow plate and/or tow eye(s) integrated with the bumper package. Tow plate/tow eye geometry, size, and location shall be configuration-dependent to suit the selected bumper style and chassis while maintaining accessibility and proper pull alignment. The assembly shall:
• Be fabricated from steel plate and/or steel structural components sized for recovery of the fully loaded apparatus (minimum plate thickness 3/4 inch or as required to meet the design load). • Include an attachment feature (tow eye/opening) compatible with commonly available recovery hardware (e.g., shackles/soft shackles and recovery straps) and oriented for controlled straight-line recovery pulls. • Be mounted directly to the front frame rails/webs using SAE Grade 8 fasteners (or equivalent), with bracing • FIRE TRUCKS
Model 34 Change Order 1 636122025v1 Expires: 5/29/2026
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and gusseting as required to distribute loads and prevent damage to the frame rails, bumper, or body during recovery.
• Be installed through and/or below the bumper as required for access without compromising the bumper’s primary function.
• Be finished/coated with black Durabak (or approved equivalent).

BUMPER BEZEL 1
The center of the front bumper shall feature a bezel; the bezel shall trim out around the bumper mounted winch (if applicable) and have a BME logo. The BME logo shall have reflective material behind it.

REAR TOWING PROVISIONS 1
A frame-mounted rear tow eye and/or tow plate assembly shall be installed. It shall be fabricated from steel plate and/or steel structural components sized for recovery of the fully loaded apparatus (minimum plate thickness 3/4 inch or as required to meet the design load). The rear recovery provision shall:
• Be bolted between/through the rear frame rail webs using SAE Grade 8 frame bolts and lock nuts (or equivalent).
• Include bracing/gusseting as required to prevent damage to the frame, bumper, or body when loaded from varying recovery angles.
• Be accessible below the rear bumper and positioned/designed to maintain the required angle of departure.

FRONT AND REAR RECEIVERS 1
FRONT RECEIVER - There shall be one bolted 2" receiver hitch on the front of the apparatus.

REAR RECEIVER - There shall be one bolted 2" receiver hitch on the rear of the apparatus.

The receivers shall be mounted off set and labeled "NOT FOR TOWING" as to prevent towing use.

PUMP & PLUMBING
WATER TANK 1
WATER TANK – 500 GALLON POLY TANK
• A 500-gallon rectangular booster tank shall be provided, constructed from 1/2" polypropylene. The tank shall include full-height 3/8" internal baffles raised 4" off the floor for improved water flow and surge control.

All components shall be nitrogen-welded and fully tested. The tank shall be removable without cutting or modifying the apparatus body and shall carry a lifetime warranty. • It shall include provisions for the main pump outlet, direct tank fill inlet, pump-to-tank churn valve inlet, back pump filler outlet, electronic water level sensor, and cleanouts for manual flushing. The tank shall be mounted to the chassis using a removable cradle per manufacturer guidelines and supported by a freefloating suspension system with 1/4" rubber isolators on subframe crossmembers spaced no more than 22" apart.

CONSTRUCTION & SUPPORT
• The tank body, top, floor, and baffles shall be constructed of polypropylene as specified by the manufacturer. Interlocking longitudinal and transverse partitions shall be welded to the tank walls and vented for unrestricted liquid and air movement. The top shall be a three-piece recessed cover, 3/8" below the side walls, secured with welded 2" polypropylene dowels for structural reinforcement during rapid filling. Drilled and tapped lifting eyes shall be included.
• All necessary threaded fittings shall be provided, including a 3" NPT tank-to-pump outlet and a 1.5" NPT fill coupling, both backed with internal flow deflectors. Shutoff valves shall be installed on both the fill and suction lines to allow removal without fluid loss.

FILL TOWER & VENTING
• FIRE TRUCKS
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• The water tank shall include a combination manual fill and vent tower constructed of 1/2" polypropylene with minimum outer dimensions of 8" x 8", incorporating a 1/4" polypropylene screen and hinged cover. A Schedule 40 polypropylene vent overflow pipe with a minimum 4" I.D. shall extend from the tower through the tank interior and discharge behind the rear wheels.
• The tank cover shall be 1/2" polypropylene in a three-piece removable design for internal inspection, recessed 3/8" from the tank sides and welded to the sides and longitudinal baffles.

SUMP & DRAIN
• A centrally located sump, approximately one cubic foot in volume, shall be provided with a 3/4" thick bottom. The sump shall include a 3" or 4" NPT drain outlet with plug and a 1.5" drain valve positioned for access around the chassis crossmembers. A 1" NPT back pump filler outlet shall also be provided. If needed due to space constraints, the main suction outlet may be located in the sump to maximize water access for the pump.

CERTIFICATION
• The tank manufacturer shall certify the total capacity prior to apparatus delivery, with documentation provided to the purchaser.

PUMPHOUSE SIZE 1
The pumphouse shall measure approximately 28" wide, the BME Model 34 Pumphouse.

PUMP DRIVE 1
The pump shall be PTO-driven.

MAIN PUMP 1
A Waterous CPK-3 PTO-driven pump will be installed with the following: Two-stage performance, capable of up to 800 PSI at reduced flow. One-piece gray iron volute with bronze, double-hubbed impellers. Stainless steel shaft with mechanical seal and bronze wear rings. Includes push-pull bronze transfer valve. 4″ NPT suction and either dual 2″ or 2.5″ NPT discharges or single 2.5″ flange, per layout. Waterous K-Series transmission with constant-mesh helical gears in aluminum housing.

NO PUMP AND ROLL 1
The apparatus shall not be equipped with pump and roll, or any of the included components. The main pump shall be used for stationary pumping only. The main pump shall include a lock-out system that is interfaced with the apparatus electrical and parking brake systems and is designed to keep the main pump from being used in pump and roll operations.

PUMP RATING 1
The pump shall be rated at 500 GPM and equipped with all components required to meet this capacity.

PRIMERS 1
An electric primer shall be installed on the apparatus. The primer brand shall match the selected fire pump to ensure compatibility. The system shall include all required wiring, controls, and plumbing for full integration and reliable operation. This primer may be used to prime both the main pump and the auxiliary pump if applicable. The primer shall be electrically driven and of the positive displacement type. The activation switch shall be mounted on the pump panel.

DS INTAKE 1
One (1) 4" un-gated suction intake shall be installed on the left side pump panel for connection to an external water supply. The intake shall have 4" NH male threads with a removable screen and be capped with a chrome brass 4" NH rocker lug cap, secured with a chain.

DS INTAKE 1
• FIRE TRUCKS
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One (1) 2-1/2" gated suction intake shall be recessed-mounted on the left side pump panel for connection to an external water supply. The intake shall feature a quarter-turn ball valve with a 2-1/2" NH female thread and a direct-actuated TSC control handle.

The valve shall be a 2.5" swing-out style, rated up to 500 PSI and designed for both pressure and vacuum service with dual seats. The valve shall match the valve brand selected in "Apparatus Control." A 3/4" South Park push-pull drain valve shall be mounted at the bottom of the intake valve.

A chrome brass 2-1/2" NH rocker lug plug with securing chain shall be provided.

PS INTAKE 1
One (1) 2-1/2" gated suction intake shall be recess-mounted on the right side pump panel for connection to an external water supply. The intake shall include a quarter-turn ball valve with 2-1/2" NH female threads and a direct-actuated Akron TSC control handle.

The valve shall be an Akron 8825 series swing-out style, rated up to 500 PSI, with dual seats for pressure and vacuum operation.

A 3/4" South Park push-pull drain valve shall be mounted to the bottom of the intake valve. A chrome brass 2- 1/2" NH rocker lug plug with a securing chain shall be installed on the intake.

DIRECT TANK FILL REAR 1
A 2.5" NH direct tank fill valve shall be installed at the rear driver side, featuring a 1/4-turn lever handle, debris screen, 30° chrome elbow, and chrome rocker lug plug with retention chain. The valve shall be swing-out style, rated to 500 PSI, with dual seats for pressure/vacuum use and a direct-actuated local control.

DS PUMPHOUSE DISCHARGES 1
One (1) 2-1/2" discharge shall be installed on the forward section of the left side pump panel. The discharge shall include a quarter-turn 2.5 series swing-out valve with a direct-actuated TSC control handle. Valve brand shall follow selection in "Apparatus Control." The valve shall be rated up to 500 PSI and feature dual seats for both pressure and vacuum operation.

The discharge shall have 2-1/2" NH male threads, a Class 1 3/4" bleeder and drain valve, and a chrome brass rocker lug cap with a securing chain. A label shall be placed adjacent to the discharge control handle.

REAR LEFT DISCHARGE 1
One (1) 2-1/2" discharge shall be installed on the rear left panel, controlled by a quarter-turn 2.5" series swingout valve with a direct-actuated TSC control handle. The valve shall be rated up to 500 PSI and feature dual seats for both pressure and vacuum conditions. Valve brand shall follow selection in "Apparatus Control." DISCHARGE/INTAKE ADAPTER 1
The above discharge/intake shall include an adapter with 2" NH male hose threads, a nameplate label adjacent to the control handle, and a chrome-plated brass 30° elbow with 2.5" swivel female NH × 2" male NH rocker lug threads. A chrome brass 2" NH rocker lug cap with securing chain shall be provided.

REAR RIGHT DISCHARGE 1
One (1) 2-1/2" discharge shall be installed on the rear right panel, controlled by a quarter-turn 2.5" series swing-out valve with a direct-actuated TSC control handle. The valve shall be rated up to 500 PSI and feature dual seats for both pressure and vacuum conditions. Valve brand shall follow selection in "Apparatus Control." DISCHARGE/INTAKE ADAPTER 1
The above discharge/intake shall include an adapter with 2" NH male hose threads, a nameplate label adjacent to the control handle, and a chrome-plated brass 30° elbow with 2.5" swivel female NH × 2" male NH rocker lug threads. A chrome brass 2" NH rocker lug cap with securing chain shall be provided.

BACKPACK FILL SYSTEM 1
There shall be one (1) backpack fill system provided and installed on the lower area of the pump panel. The valve plumbing shall be 3/4" I.D. hose.

AIR OUTLET 1
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An air outlet shall be added to the pump panel and connected to the chassis main air tanks. If quantity two (2) are selected, one shall be added to the pump panel on each side of the apparatus.

DRAIN TYPE 1
Plumbing drains with the exception of the master drain shall be of the quarter turn style. These will be installed at the lowest point in the plumbing and allow for drainage.

PUMPHOUSE COMPARTMENT 1
One (1) compartment shall be located on the upper passenger side of the pump house, measuring approximately 21" wide × 23" high × 12" deep.

Ventilation
• A single 2" polished stainless steel “Weber” style swivel vent shall be installed in the compartment wall.

The vent shall include four (4) ¼" holes, a stainless steel locking bolt for open/closed positions, and a fireresistant filter.

Floor Drain
• Rear corner floor drains shall be provided, routed to the underside of the body.

Adjustable Uni-Strut
• Two (2) Uni-Strut mounting tracks shall be installed on each side wall for adjustable equipment mounting.

Track length shall allow full use of compartment height.

Door Ajar Sensor
• The compartment door shall include a magnetic proximity switch to indicate when the door is open.

AUXILIARY PUMP 1
A Waterous E511-C Diesel Driven Pump will be installed with the following: Kubota D-902 Engine w/ 24 HP motor. 3.17 gear ratio pump. Standard Waterous control panel. Electric primer. There will be a 3" Suction and a 2" Discharge on the Volute. BME will clock the volute as needed.

CROSSLAY STORAGE OPTIONS 1
1-1/2" CROSSLAY DISCHARGES
Two (2) pre-connected 1-1/2" hose crosslays shall be installed over the pump enclosure—one on each side— in a single-stack configuration. A divider shall separate the two hose storage areas. Each compartment shall extend from the side of the pump house to the center and measure approximately 4.5" wide × 36" deep × 32" tall.

Each discharge shall be controlled by an 2" swing-out valve, matching valve brand selection, rated for up to 500 PSI. Valves shall feature dual seats for operation in both pressure and vacuum conditions. Controls shall be easily accessible for service, repair, or replacement and shall include a direct-actuated TSC handle.

The hosebed shall be equipped with a full-width hinged aluminum diamond plate cover. Each end shall include a lift-up handle and rubber bumpers.

FITTINGS AND CAPS
Each discharge shall include the following:

One (1) chrome-plated brass reducing adapter: 2" swivel female NH × 1.5" male NH with rocker lugs One (1) chrome-plated brass 1.5" NH cap with rocker lugs and attached securing chain FRONT RUN, ISOLATION VALVE 1
One (1) 2" inline isolation valve shall be installed in the front bumper discharge piping to allow shutoff in the event of hose or piping failure. The valve shall normally remain in the open position and shall be labeled accordingly.

Control shall be via a red-painted R1-style handle located at the valve. The valve shall be rated for 500 PSI and compatible with both pressure and vacuum operation. It shall include a direct-actuated local control and be • FIRE TRUCKS
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easily accessible for service or replacement.

The valve shall match the selected valve brand used throughout the apparatus.

FRONT RUN BUMPER DISCHARGE 1
A 1-1/2" discharge shall be provided on the passenger side of the front bumper extension. Discharge shall be plumbed using 2" high-pressure flexible hose with reusable fittings or welded stainless steel pipe.

Discharge shall be equipped with a 2" quarter-turn valve matching the selected valve brand. A 90-degree fullswivel elbow shall be installed at the outlet, terminating in 1-1/2" NST male threads to allow multidirectional hose deployment without kinking.

Valves shall be rated to 500 PSI, operable in both pressure and vacuum conditions, and include directactuated local controls.

FRONT RUN BUMPER DISCHARGE 1
A 1-1/2" discharge shall be provided on the driver side of the front bumper extension. Discharge shall be plumbed using 2" high-pressure flexible hose with reusable fittings or welded stainless steel pipe.

Valves shall be rated to 500 PSI, operable in both pressure and vacuum conditions, and include directactuated local controls.

FOAM SYSTEM 1
If a foam system is selected, the following discharges will be foam capable: Rear Discharge(s) / Hose Reel(s) (MAX 2) / Crosslay / DS/PS Discharges (if applicable) & Front Run Discharges. (if applicable). The foam system shall have a pump operator’s panel-mounted digital control module that shall provide a constant readout of GPM of water, foam solution, concentrate rate and totals.

FOAM TANK SIZE 1
Tank Size and Material - A 20-gallon Class A foam tank shall be provided and be backed by a lifetime manufacturer's warranty. The tank shall be mounted on a removable sub-structure with a positive tie-down system, allowing removal without damage or fluid loss.

The tank shall be constructed of polypropylene and include a pressure/vacuum vented cap, low-level shutoff float switch, visual sight gauge, and a cleanable brass or stainless steel strainer installed in the foam supply line. A brass or stainless steel drain valve shall be located at the tank’s lowest point.

Plumbing and Removal - Two (2) quarter-turn shutoff valves shall be installed on the pump supply and fill lines to isolate the tank for removal. Electrical and fluid connections for the float switch, fill, and supply lines shall be positioned adjacent to the tank to facilitate serviceability.

Fill & Venting Provisions - The fill opening shall be equipped with a threaded, air-tight cap and removable screen. The fill pipe shall be sized to hold at least 2% of total tank volume and accept a five-gallon container without spillage. The pressure/vacuum vent shall prevent foam escape, restrict air entry to thermal expansion and operation only, and prevent damage during fill and withdrawal.

Marking & Draining - A permanent label reading “CLASS A – FOAM TANK FILL” shall be installed at the fill point, along with an additional label indicating the type of foam the system is designed to use. Warnings shall clearly state “DO NOT MIX BRANDS AND TYPES OF FOAM.” A 3/4" drain connection with piping and a gate valve shall be provided.

FOAM SYSTEM TYPE 1
A FoamPro 1600 Series electronic Class A foam system shall be installed, providing accurate proportioning from 0.1% to 1.0% across a wide range of flows and pressures. The system shall use a brass paddlewheel flowmeter and microprocessor-controlled 12V electric plunger pump (0.1–1.7 GPM at 200 PSI, max 400 PSI).

Control shall be via a panel-mounted module allowing on/off, rate selection, and monitoring. A low foam • FIRE TRUCKS
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warning light shall activate as levels drop; if not refilled in 2 minutes, the pump shall auto-shut down. Manual override is not required.

Plumbing shall include a foam injection check valve (5 PSI), a full-flow mainline check valve, and a 2" NPT/Victaulic tee for the flowmeter. All wiring, harnesses, and controls shall be included. The system shall be calibrated, tested, and certified per NFPA and SAE standards.

A system diagram label and FoamPro rating label shall be installed at the pump panel. A one (1) year manufacturer’s warranty and operation manual shall be provided.

FOAM SYSTEM UPLOAD 1
A Hale EZ-Fill foam refill pump system shall be installed. Pump panel mounted push-button controls shall provide automatic Fill and Flush functions with 60-second or full-tank shutoff. The system shall include an electronic three-way valve, Class 1 controller, wiring harness, and required plumbing.

The system shall support single or dual Class A/B foam reservoirs and include a Cam-lock suction hose with integral strainer for 5-gallon pail drafting.

HOSE REEL LOCATION 1
A hose reel shall be installed on the driver’s side (DS) of the apparatus, mounted on the pumphouse. The hose reel shall be fully plumbed and electrically actuated via a push-button control.

HOSE REEL FINISH 1
The hose reel(s) shall be made of steel and have a gray finish.

HOSE REEL BUTTON 1
A push-button hose reel rewind button shall be added to the apparatus at the pump panel location. Activation of this button shall activate the electric hose rewind function. One (1) will be installed on each side of the pump house on the pump panel. If body style has a rear facing pump panel, only one (1) push-button rewind will be provided.

HOSE REEL CONTROLS 1
The hose reel(s) shall be operated via a local control valve near the hose reel.

HOSE REEL THREAD TYPE 1
The Hose Reel will have NPSH Hose Reel Threads.

HOSE ROLLER 1
A Hannay branded hose roller shall be supplied and installed with the selected reel. Exact placement may differ, and will be determined by BME based on customizations. Undercab hose reel location will include captive rollers.

FIRE PUMP ANODE SYSTEM 1
The fire pump plumbing system shall be provided with an anode system to reduce corrosion within the piping.

The anode shall be bolt-in or screw-in type and easily replaceable.

ELECTRIC PRIMER SPECIFICATIONS 1
A 12-volt electrically driven positive displacement fire pump primer system shall be installed. The priming pump shall be constructed of heat-treated aluminum and hard coat anodized and shall not use oil in the operation. The system shall perform in compliance with applicable NFPA standards.

FIRE PUMP TEST 1
The fire pump shall undergo factory fire pump tests for a minimum of 30 minutes of continuous pump at rated capacity at rated net pump pressure prior to delivery of the completed apparatus.

The complete pump test shall include a pressure control test, a priming system test, a vacuum test, and a water tank to pump flow test. The factory pump testing results shall be furnished on delivery.

FIRE PUMP PTO AND DRIVELINES 1
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A "Hot Shift" power take-off shall be installed on the transmission PTO opening with the controls located in the chassis cab, with the following controls and indicators:

1. An amber indicator light labeled "PUMP ENGAGED" shall indicate pump shift has been successfully completed.

2. A green indicator light labeled "OK TO PUMP" shall indicate the chassis transmission is in the proper gear and the parking brake is engaged.

3. Pump shift and interlocks shall comply with applicable sections of NFPA standards.

4. The pump shift shall have an instruction label and nameplate to indicate proper pump shift instructions.

The drive shaft and universals shall be sized for intended usage and pump rating.

INTAKE RELIEF VALVE 1
An Elkhart Model #40/40 or Akron Model equivalent intake relief valve shall be provided and mounted on the suction side of the pump. The valve shall be preset from the factory at 125 PSI. The discharge piping of the relief valve shall be a minimum of 2-1/2" diameter and shall terminate with a 2-1/2" male NST adapter.

The excess water shall be discharged to the ground.

A label shall be provided indicating: "DUMP VALVE DISCHARGE, DO NOT CAP".

THERMAL PUMP COOLER 1
The fire pump shall be equipped with an overheat protection device which monitors the temperature of the water inside the pump and relieves water when the temperature inside the pump exceeds 140 degrees Fahrenheit. It shall also have a warning light on the pump panel to provide additional protection in the event the temperature inside the pump continues to rise with the overheat protection valve open. The warning light and test button shall be mounted to a heavily polished casting that is mounted to the pump operator's panel.

MASTER DRAIN 1
One (1) multiple-port drain valve, fabricated from bronze, shall be provided and controlled at the pump operator’s control panel. The valve shall be opened by turning a rotary hand wheel. The valve shall be plumbed to drain both the discharge and intake sides of the pump, the relief valve and other plumbing components as required.

The valve shall be placed as low as possible to provide proper drainage of the components plumbed to it. The valve shall be rated to 600 PSI minimum and suitable for daily valve actuation.

PLUMBING SYSTEM 1
The pump plumbing system shall utilize stainless steel piping incorporating hosing to allow for flex. The piping shall utilize TIG welding to provide a complete seal. Hard angles shall be avoided, when possible, to improve water flow characteristics. The piping shall utilize Victaulic style (grooved) couplers whenever possible to allow flex as the body module flexes.

Threaded sections of piping shall be avoided to reduce the leak potential of the system. Victaulic couplers shall be used in place of threading to reduce leak potential. Schedule 10 stainless steel piping shall be used for transport-type piping. Schedule 40 stainless steel shall be used for areas requiring threading to provide a stable threading base. Brackets shall be installed to support threading locations, thereby reducing the potential for leaks.

All hoses shall be connected directly to the tank due to the different flex ratios of the tank to body. Any front discharges, any rear discharges, and all cross lays shall use hose to reach the actual discharge. The use of hose shall be utilized due to the difference in flex or movement between the discharge location and the pump connection. Drain lines shall be provided at the lowest points in the plumbing system to allow for complete drainage. Bleeders shall be provided for all gauges to relieve pressure after use.

RUNNING BOARDS 1
Excludes Mammoth model
Both the driver and passenger sides shall include side running boards, minimum 12" deep, extending from the • FIRE TRUCKS
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front of the body module to behind the chassis cab. The boards shall feature a non-slip aggressive surface, supported by the pump enclosure framework, and secured with stainless steel fasteners.

The outer edges shall include 2" × 1.5" × 0.250" extruded, knurled aluminum rub rails with reflective striping (color specified in another section).

PUMP ACCESS SERVICE DOOR 1
An upper left-side service access door shall be installed on the side-mount pump enclosure. The door shall be equipped with push-button lever latches.

TEST TAPS 1
Test taps for pump intake and pump pressure with name plate labels shall be provided on the pump instrument panel.

PUMP ENCLOSURE 1

PUMP MODULE & ENCLOSURE
The PTO fire pump shall be enclosed in a standalone pump module, separate from the body and mounted to the chassis frame rails. The module shall allow independent flexing from the body, chassis, and tank, and permit quick removal for service. Polypro mounting pads shall be used, and the support structure shall be constructed of steel tubing. The auxiliary pump and hose reel shall be mounted above the plumbing within the enclosure.

The pump enclosure shall measure approximately 27 inches front to rear (39" if selected), 72 inches side to side, and 60 inches high.

The pump panel area and the top of the right-hand pump house compartment shall be finished with a stainless-steel overlay. This overlay shall contour approximately 3 inches around the front and rear of the enclosure and extend down both outer sides to the bottom. An additional ALDP overlay, approximately 8 inches tall, shall be installed across the front of the module above the pump house.

Removable polished stainless-steel bezels shall be installed around all panel-mounted intake and discharge valves to allow ease of service.

PUMP TO TANK 1
A pump to tank line shall be installed from the discharge side of the fire pumps to the top of the water tank.

The plumbing shall be 2-inch and configured to allow flow from both the main and auxiliary pumps. A 2-inch quarter-turn full-flow ball valve shall be installed in-line and controlled at the left pump panel using a push/pull T-handle with mechanical linkage.

A 2-inch swing-out style valve shall be provided. The valve shall be rated for up to 500 PSI and feature dual seats for pressure and vacuum service. All valves and controls shall be readily accessible for service, repair, or replacement.

Both Valves shall follow the valve brand selection in "Apparatus Control.' PRESSURE GOVERNOR 1
A Fire Research PumpBoss PBA501 pressure governor and monitoring display shall be installed.

INTAKE DUMP VALVE 1
One (1) intake dump valve shall be provided and mounted on the suction side of the pump. The discharge piping shall be a minimum of 2-1/2" diameter and terminate with a 2-1/2" male NST adapter. Excess water shall discharge to the ground.

A label shall be provided indicating: “DUMP VALVE DISCHARGE, DO NOT CAP.”

APPARATUS CONTROLS & ACCESSORIES
VALVES 1
All Valves will be Akron brand with the exception of the monitor valve, if otherwise selected. • FIRE TRUCKS
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VALVE CONTROL 1
Thuemling mechanical push-pull valve controls shall be provided for 2.5" and larger valves.

TANK TO PUMP VALVE 1
One (1) 3" water tank to pump line shall be installed with an Akron 8830 3-inch air-operated valve. Operated by cab or panel-mounted air switch. The valve shall include 3" piping and a hump hose secured with SS hose clamps. Valve shall feature dual seats for service in both pressure and vacuum environments.

VALVE CAP TETHER 1
The caps/plugs for each individual valve/flange assembly shall be tethered to the apparatus using ball chain tethers attached to the truck.

MASTER PRESSURE GAUGE 1

MASTER PUMP PRESSURE GAUGE CLUSTER - INTAKE AND DISCHARGE A dual-gauge cluster shall be provided on the operator’s panel, containing one (1) master intake pressure gauge and one (1) master discharge pressure gauge, housed in a polished chrome bezel mount with integrated backlighting.

Master Intake Gauge:
• Thuemling Brand
• -30-400 PSI intake, -30-600 PSI discharge
• 4.5" diameter, white face with black lettering and gauge marks • Chrome bezel
• Equipped with a twist-style drain at the inlet to prevent freezing • Internal 12V backlighting using a replaceable LED in a water-resistant holder Master Discharge Gauge:
• Thuemling Brand
• 0–600 PSI range
• 4.5" diameter, white face with black lettering and gauge marks • Chrome bezel
• Internal 12V backlighting using a replaceable LED in a water-resistant holder GAUGES 1
The pump panel shall be equipped with a Thuemling gauge cluster, featuring two 0–600 PSI gauges for monitoring intake and discharge. Each gauge shall include white backlighting for visibility.

PUMP PANEL WATER LEVEL 1
The pump panel shall be equipped with an FRC Tankvision water level display.

ACTIVATION TYPE 1
The above levels will be programmed to "Always On" or battery switched.

IN-CAB WATER LEVELS 1
A Fire Research TankVision WLA205-A00 mini indicator will be installed in the cab. There shall be a manual bypass control switch near the unit to turn off the display.

ACTIVATION TYPE 1
The above levels will be programmed to "Always On" or battery switched.

PUMP PANEL FOAM LEVEL 1
The pump panel shall be equipped with an FRC Foamvision Foam Level Display. If the apparatus is also equipped with crosslay controls, this will be removed.

ACTIVATION TYPE 1
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The above levels will be programmed to "Always On" or battery switched.

IN-CAB FOAM LEVELS 1
An FRC Foamvision Mini in-cab display shall be installed on the front console. There shall be a manual bypass control switch near the unit to turn off the display.

ACTIVATION TYPE 1
The above levels will be programmed to "Always On" or battery switched.

TANK LEVEL LARGE DISPLAY 2
An FRC Maxvision Water Level display shall be installed on the apparatus to indicate tank water level. See below lines for installation locations.

LARGE WATER LEVEL LOCATION 1
A large water level of the above type shall be added to the DS Body location.

LARGE WATER LEVEL LOCATION 1
A large water level of the above type shall be added to the PS Body location.

ACTIVATION TYPE 1
The above levels will be programmed to "Always On" or battery switched.

LABEL MATERIAL 1
All Labels installed on the apparatus shall be Lexan material. Applicable 2.5" x 0.75" lexan labels shall be encased by BME part # VP-00-000696 tag bezels.

LABEL COLORS 1
Labels shall be BME Standard Colors
BODY
BODY STYLE 1
The apparatus body shall be built in the standard BME M34 (Targhee) body style. This configuration shall include standard height hosebeds, suction hose compartments at the top of the body on both sides, and a rear ladder storage compartment on the passenger side. The rear center compartment shall feature double doors with an interior shelf installed.

SCBA 1

SCBA LOCATION & DIMENSIONS
• SCBA cylinder storage provisions shall be included in four locations within the body structure: the forward and rearward areas of the driver’s side wheel well, and the forward and rearward areas of the passenger’s side wheel well.
• Each storage tube shall be constructed of aluminum with a plastic interior and shall measure 8 inches in diameter by 26 inches deep.
• A stainless-steel door and frame assembly shall be installed at each location, with the color aluminum unless listed in the Black Out Package.
• Each storage tube shall include a 1-inch nylon tether to secure the SCBA cylinder in place.

SCBA DOOR TYPE 4
SCBA doors shall be Cast Products or an equivalent brand.

SCBA DOOR PAINT 1
SCBA Doors shall have their original aluminum finish.

SCBA MATERIAL 2
The interior of the SCBA compartments shall be made of plastic.

LADDER BOX 1
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One vertically mounted slide-in storage compartment shall be provided at the rear passenger side of the apparatus body. The compartment shall be capable of storing the following equipment: one (1) 20-foot threesection Duo Safety ladder (model #912), one (1) backboard with minimum dimensions of 72" L × 16" W × 2" H (Ferno “Najo Light NB5500” or equivalent), one (1) 8-foot pike pole, one (1) 5-foot digging bar, and one (1) 8- foot rubbish hook or New York Roof Hook. Locking pins shall be provided to secure all stored items. Items will not be provided unless ordered in Loose Goods.

POLY INSERT 1
No Poly insert shall be added to the ladder box of the apparatus.

D1 COMPARTMENT 1
One compartment shall be provided on the driver's side of the apparatus body, forward of the rear wheels in the D1 location. Approximate "clear door opening" compartment dimensions: 51" wide x 39" high.

D2 COMPARTMENT 1
One compartment shall be provided on the driver's side of the apparatus body, aft of the rear wheels in the D2 location. Approximate "clear door opening" compartment dimensions: 34" wide x 58" high.

P1 COMPARTMENT 1
One (1) compartment shall be provided on the passenger's side of the apparatus body, forward of the rear wheels in the P1 location. The approximate clear door opening shall be 51" wide × 39" high.

P2 COMPARTMENT 1
One (1) compartment shall be provided on the passenger’s side of the apparatus body, aft of the rear wheels in the P2 location. The approximate clear door opening shall be 34" wide × 58" high.

B1 COMPARTMENT 1
One compartment shall be provided on the rear of the apparatus body, centered between the wheels.

Approximate "clear door opening" compartment dimensions: 30"W x 34"H x 26"D.

COMPARTMENT LIGHTING 1
All compartments shall be equipped with Code 3 800 Series compartment lighting, providing sufficient illumination of compartment contents. The lights shall be mounted in the sides of each compartment, and each compartment will receive Qty two (2) lights.

CONSPICUITY TAPE COLOR 1
All compartment shelves and doors shall have reflective conspicuity striping applied to the outside front lip.

The striping shall be a minimum of 1-1/2 inches in width and shall consist of DOT-approved reflective material.

Color selection shall be alternating red/white.

CONSPICUITY TAPE COLOR 1
All exterior conspicuity tape locations shall feature reflective solid white vinyl.

Exterior locations include: rub rails, cab steps (only with Razorback style), pumphouse steps, rear step.

SLAM DOORS 1
COMPARTMENT DOORS – HINGED
All compartment doors shall be fully enclosed, double-panel construction with covered access to the compartment latch.

Door seals shall be automotive closed-cell type, providing water- and dust-tight protection. Each door shall include heavy-duty gas shocks with metal pivot points to hold it open, and rubber bumpers shall be installed wherever a door may contact another door or surface.

DOOR LATCHES
Compartment doors shall be equipped with lockable, keyed-alike, flush-mounted stainless steel round cupstyle latches with retractable “D” ring handles. Latches shall be Eberhard #9000-SSPL series with 206 slam • FIRE TRUCKS
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lock. All latch mechanisms shall operate by handle rotation in either direction.

FINISH AND PAINT
Exterior surfaces and door jambs shall be painted to match the body color and tone. Interior door surfaces shall remain unpainted and be finished with dual-orbital sanding for a clean, uniform appearance. All seams between the exterior door skin and frame shall be caulked and painted to ensure a moisture-proof seal.

EDGE STRIPING
Each hinged compartment door shall include a minimum 1.5" reflective stripe along its edge.

TOP DUNNAGE, SUCTION HOSE BOX 1
One suction hose box with rear door shall be installed on the upper DS rear corner and one dunnage box with top door shall be installed on the PS. A trim plate will be installed on the body below the dunnage lid to cover the corner lip.

HOSEBED FLAP 1
Each hosebed cover shall include a red vinyl end skirt with nylon tie-down straps and quick-release buckles, minimum 2" in width. The skirts shall be weighted at the bottom with a full-width flat metal strip sewn into the hem. All components, including straps and buckles, shall be UV-resistant for durability in direct sunlight. The crosslay shall be covered by the same material and be of the same color.

BUCKLE STYLE 1
Push-button style buckles will be used to secure both the hosebed flaps (if applicable) and the crosslay flaps (if applicable).

HOSEBED OPTIONS, HOSEBED DIVIDER 1
A hosebed divider shall be installed to separate and organize the hosebed storage area. Divider placement and size varies.

BODY STEPS 6
The specified quantity of non-folding, fixed aluminum auxiliary step shall be installed on the rear of the body to provide access to the top of the apparatus. Step placement shall be determined by BME for optimal spacing and usability.

FRONT OVERLAY 1
The front of the body shall be covered in an aluminum diamond plate overlay.

I-ZONE BRACKETS 2
Two (2) I-Zone hose brackets shall be provided on the rear of the apparatus body, rear-facing, one (1) on each side of the body. Approx length of the I-zone pole shall be 24". Brackets shall be stored in the B1 compartment when not in use.

BODY, FENDERETTE 1
Two (2) black rubber fenderettes shall be installed above the rear wheels, one per side.

GRAB HANDLE/ HAND RAILS 1
One (1) 18” knurled type non-slip handrail shall be vertically installed on the passenger side pump house.

Two (2) 42” knurled type non-slip handrails shall be vertically installed on the rear of the apparatus, one located on each side of the rear access doors near the center of the body.

Two (2) 12” knurled type non-slip handrails shall be horizontally installed; one on the center dunnage box at the upper rear of the body, and one on the driver’s side pump house.

Two (2) 18” knurled type non-slip handrails shall be horizontally installed on the rear hosebed doors.

One (1) 60” knurled type non-slip handrail shall be horizontally installed on the rear of the apparatus between the traffic advisor and the hosebed.
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BODY SPECS COMMON 1
BODY FRAMEWORK - The body framework shall be a fully welded steel tube structure providing strength, rigidity, and long service life. Internal uprights support the top layer, while external uprights form the compartment exoskeleton and define compartment openings.

BODY MATERIAL - All materials shall be of appropriate type, alloy, and thickness to ensure strength, corrosion resistance, and durability under firefighting service. Body compartments shall be fabricated from 14-gauge electrogalvanized steel unless otherwise specified. Proprietary materials or components shall not be used to ensure ease of service and repair.

COMPARTMENTATION 1
Construction - All compartments shall be constructed from 14-gauge electro-galvanized steel and welded for strength. Compartments shall be attached only to the steel superstructure to maintain a modular body design. Interior surfaces shall be free from burrs or sharp edges, with all welds ground smooth.

Structural Framing - Compartment openings shall be framed using external upright supports made from 3" wide × 2" deep × 0.250" wall steel tubing, mounted outboard of the internal supports. Cross members made from 3" high × 2" wide × 0.125" wall tubing shall span between upright supports to define openings and provide rigid mounting points for compartment doors.

Sill Plate - A polished stainless steel sill plate shall be installed in each compartment to protect the painted surface during equipment access.

Floor Drain - Rear corner drains shall be installed in each compartment and routed to the underside of the body.

Ventilation - Each compartment shall include one (1) 2-inch Weber-style polished stainless steel swivel vent with four (4) 1/4-inch vent holes. Vents shall include a stainless-steel center bolt for locking in the open or closed position and a fire-resistant filter to reduce dust intrusion.

Adjustable Uni-Strut - Two (2) Uni-Strut mounting tracks shall be installed on the left wall and two (2) on the right wall of each compartment, unless otherwise noted, to allow for flexible equipment mounting.

Tool board Mounting - Where applicable, compartments shall include horizontally installed Uni-Strut channels and a 3/16" thick brushed aluminum backboard to support tool board installations.

Shelving - Any added adjustable shelving shall be constructed from 0.125" smooth aluminum plate and mounted with double-bolt aluminum shelf brackets. Each shelf shall feature a broken front and rear edge for reinforcement.

WHEEL WELL 1
The outer wheel well panels shall be constructed to match the material and thickness of the compartment body, and integrated into the overall body design. The exterior surface shall be painted to match the body.

Removable UHMW wheel well liners shall be installed to protect the body from debris impact. Liners shall fully cover the inner wheel well area and be secured with stainless steel threaded fasteners.

RUB RAILS 1
Extruded aluminum rub rails measuring 2" × 1.25" × 0.250" shall be installed along the lower body sides, fore and aft of the wheel wells. Rub rails shall include end caps or angled corners and be fitted with reflective striping.

DRIP RAILS 1
All enclosed body compartment doors on DS and PS shall be provided with an aluminum drip rail above the doors.

FRONT/REAR CORNERS, PROTECTIVE SURFACES 1
The front and rear outer panels of the body shall have protective surfaces installed on the corners. The protective covering shall be constructed of polished stainless steel material. • FIRE TRUCKS
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LIGHTING
HEADLIGHT FLASHERS 1
The headlights shall be set to alternate flash (Wig-Wag).

The wig wag shall be triggered by the siren controller switch.

PUMP PANEL & ENCLOSURE LIGHTING 1
The apparatus shall include LED lighting as follows:
• Driver’s Side Pump Panel: Three (3) LED lights mounted under a stainless-steel light shield. The two outer lights shall be controlled by a panel-mounted switch. The center light shall activate automatically upon pump engagement.
• Passenger Side Pump Panel: One (1) LED light mounted under a stainless-steel light shield, activated upon pump engagement.
• Pump Enclosure: Two (2) LED work lights with clear lenses shall be installed inside the pump enclosure.

Lights shall be controlled by a dedicated switch.

SIREN CONTROLLER 1
The apparatus will include a Whelen C399 and a Whelen Cencom Core CCTL6 200-watt amplifier control module installed in the console. A CEM16 WeCanX expansion module will be added as needed for auxiliary I/O. The system will be WeCanX-capable and feature a CCTL6 3-section control head with 8 push buttons, a 4- position slide switch, 7-position rotary knob, manual siren and air horn buttons, 3 traffic advisor controls, and a microphone with extension cable. A dedicated WeCanX CTA Traffic Advisor module will be integrated for rear directional lighting control if Traffic Advisor is included in build.

SIRENS 1
One (1) Whelen SA315P 100-watt siren speaker will be installed in Zone A. The speaker features a black nylon composite housing.

LIGHTBAR TYPE 1
The lightbar listed below shall be a standard BME configuration with no modifications.

LIGHT BAR 1
A Whelen Cenator Solo 60" LED light bar will be installed on the cab roof at Zone A. The light bar shall be front populated only.

WARNING LIGHTS, ZONE A 2
Whelen M6RC lightheads shall be installed in the specified quantity at the Zone A Lower location.

WARNING LIGHTS, ZONE B/D - CAB LOWER 1
Two (2) warning light heads shall be installed in Zone B/D (Cab Lower) Body. The lights shall be placed on either the sides of the front bumper or above the front wheel well, depending on bumper selection. Final light placement is up to BME discretion.

WARNING LIGHTS, ZONE B/D CAB LOWER 2
Whelen M6RC lightheads shall be installed in the specified quantity at the Zone B/D cab lower location. If BME front bumper is selected, lights shall be placed on sides of bumper. If OEM bumper is selected, lights shall be placed above front wheel well. Each light shall feature red LEDs and clear lenses.

WARNING LIGHTS, ZONE B/D - BODY LOWER 1
Two (2) warning lights shall be installed in Zone B/D (Lower) Body. The lights shall be placed above the rear wheel well. Final light placement is up to BME discretion.

WARNING LIGHTS, ZONE B/D - BODY LOWER 2
• FIRE TRUCKS
Model 34 Change Order 1 636122025v1 Expires: 5/29/2026
Page | 21
Whelen M6RC lightheads shall be installed in the specified quantity at the Zone B/D body lower location above the rear wheel well for a total of two (2). If tandem axle, one (1) light shall be installed on either side of the DS/PS body wheel wells (for a total of four (4)). Each light shall feature red LEDs and clear lenses.

WARNING LIGHTS, ZONE B/D UPPER 1
All warning lights in this section shall be installed in the upper portion of Zone B and Zone D. When two (2) lights are selected, one shall be installed at the top rear of each zone. When upgraded to four (4) lights, (if selected, will be listed below) an additional warning light shall be installed at the front of the body on each side, resulting in two lights per zone.

WARNING LIGHTS, ZONE B/D UPPER 2
Whelen M6RC lightheads shall be installed in the specified quantity at the Zone B/D Upper location (see above). Each light shall feature red LEDs and clear lenses.

WARNING LIGHTS, ZONE C 1
All warning lights in this section shall be installed at the rear of the apparatus body in Zone C—two (2) mounted at the upper rear body on either side for a total of two (2) lights. All lights shall be SAE Class 1 certified and positioned for optimal rearward visibility.

WARNING LIGHTS, ZONE C (UPPER) 2
Whelen M6RC lightheads shall be installed in the specified quantity at the Zone C (Upper) location.

WARNING LIGHTS, TAIL-LIGHT CLUSTER 1
The tail light clusters shall each consist of four (4) Whelen lights arranged vertically for a total of eight (8) lights. From top to bottom, the lights shall be: one (1) red brake light, one (1) amber turn signal, one (1) white reverse light, and one (1) warning light. Final light model choice is left up to BME discretion.

TAIL LIGHT CLUSTER LENS 1
The lens color of the tail light cluster shall be clear where available.

TRAFFIC ADVISOR LOCATION 1
If selected, a traffic advisor shall be installed centered at the upper rear of the apparatus body (Zone C). It shall provide directional signaling for traffic management and include a cab-mounted control head.

WARNING LIGHTS, TRAFFIC ADVISOR 1
One (1) Whelen TAZ86 traffic advisor shall be installed in Zone C.

SCENE LIGHTING, ZONE A 2
Two (2) Whelen Micro Pioneer scene lights shall be installed on the front bumper.

SCENE LIGHTS, ZONE B/D UPPER 4
Firetech Guardian Jr scene lights shall be installed in the specified quantity at the Zone B/D location. Each light shall provide high-output white illumination for side scene lighting.

SCENE LIGHTS, ZONE C - UPPER 2
Firetech Guardian Jr scene lights shall be installed in the specified quantity at the Zone C location. Each light shall provide high-output white illumination for side scene lighting.

SCENE LIGHTS, ZONE C - LOWER 1
No Scene Lights shall be installed in Zone C Lower
UNDERBODY LIGHTING 1
Tecniq E10 underbody lights will be installed throughout to provide full coverage for the underside of the apparatus. A switch will be included on the cab console for control.

LIGHT BEZEL COLOR 1
Standard Light Bezels shall be chrome finish.
12-VOLT 1
• FIRE TRUCKS
Model 34 Change Order 1 636122025v1 Expires: 5/29/2026
Page | 22
12 VOLT ELECTRICAL SYSTEM
• The low-voltage electrical system shall comply with NFPA 1900, current SAE standards, and Federal DOT regulations. It shall include all panels, relays, switches, wiring harnesses, and related components necessary for proper operation and serviceability.

WIRING & PROTECTION
• All wiring shall be stranded copper or copper alloy and rated to carry 125% of the circuit’s protected load.

Voltage drop shall not exceed 10% from power source to device. Wiring shall meet SAE J-1128 GXL specifications and be loomed. Exposed wiring shall be loomed, supported, and routed with protection at all pass-throughs using grommets or bushings.
• Circuit protection shall be provided by automatic reset breakers. Each conductor shall be color-coded or permanently marked with circuit function codes every 6" and clearly identified on the wiring schematic.

CONNECTIONS & ENCLOSURES
• Deutsch-style quick connectors or terminal panels shall be used between the cab and body to allow for body removal without disrupting the system. All connections shall be sealed using heat-shrink crimp tubing.

Weather-resistant connectors and junction boxes shall be used throughout, located away from direct water spray and environmental exposure.
• No exposed terminals or wiring shall be permitted in compartments unless protected within a junction box or behind a removable electrical panel. All electrical components shall be rated for 125% of expected current and protected from moisture, heat, and impact.

INSTALLATION PRACTICES
• All electrical wiring shall be loomed or harnessed. Terminal plugs and exposed connections shall be sealed and treated with corrosion-resistant compound. Fender washers and silicone caulking shall be used for roof penetrations. Moisture-trapping orientations shall be avoided during mounting. Service loops shall be included behind mounted appliances for ease of inspection and maintenance.

WIRING HARNESS DESIGN
• The system shall use separate wiring harnesses for major functions, each connected with Deutsch-style connectors and protected by automatic reset circuit breakers.

MASTER BATTERY SWITCH
• An Emergency master switch shall be located conveniently near the driver. • Light Duty Trucks (Ford, Dodge, Chevy) will only have an Emergency Master switch that disconnects power to the “fire-fighter” side of the vehicle (body, warning lights and auxiliary equipment) while allowing the OEM chassis electrical system to remain powered and operate as designed by the manufacturer. • All large commercial chassis (International, Freightliner, Mack, Peterbilt, Kenworth, etc.) shall be provided with a full low-voltage master battery disconnect, as per chassis manufacturer's guidelines.

TESTING & CERTIFICATION
• The completed apparatus shall undergo full electrical testing. Test results, certifications, and documentation shall be provided upon delivery in accordance with NFPA 1900 requirements.

HEADLIGHT FLASHERS 1
The headlights shall be set to alternate flash (Wig-Wag).

The wig wag shall be triggered by the siren controller switch.

PUMP PANEL & ENCLOSURE LIGHTING 1
The apparatus shall include LED lighting as follows:
• Driver’s Side Pump Panel: Three (3) LED lights mounted under a stainless-steel light shield. The two outer lights shall be controlled by a panel-mounted switch. The center light shall activate automatically upon pump engagement.
• Passenger Side Pump Panel: One (1) LED light mounted under a stainless-steel light shield, activated upon pump engagement.
• FIRE TRUCKS
Model 34 Change Order 1 636122025v1 Expires: 5/29/2026
Page | 23
• Pump Enclosure: Two (2) LED work lights with clear lenses shall be installed inside the pump enclosure.

Lights shall be controlled by a dedicated switch.

DOOR AJAR SENSORS 1
BME will provide a door ajar sensor on any compartment door where feasible and where the sensor will not impede the compartments intended function. Final sensor locations shall be coordinated with the manufacturer and purchaser during design review. A door open warning light shall be installed on cab dash.

The light shall be a flashing LED light with a red lens when door is opened, with an audible alarm. The light shall include a label, “Do Not Move Apparatus When Light is ON”.

LOOSE GOODS
FIRE EXTINGUISHER 1
One (1) 5 lb. ABC dry chemical fire extinguisher with mounting bracket shall be provided on the apparatus, shipped loose. The extinguisher shall include a pressure gauge and be filled with a dry chemical extinguishing agent.

TRIANGULAR REFLECTOR SET 1
A set of three (3) triangular reflectors shall be provided, shipped loose.

LUG WRENCH 1
There shall be one (1) lug wrench and (1) breaker bar provided and shipped loose with the completed apparatus.

TOUCH UP PAINT 1
One pint of touch up paint matching the color of the apparatus shall be provided.

CHOCKS 2
Two (2) Zico Model AC-32 aluminum wheel chocks, 8" x 8.5" x 14 7/8", without handles, shall be provided and shipped loose with the apparatus.

BOTTLE JACK 1
One (1) hydraulic jack shall be provided with a lifting capacity of twelve (12) tons.

WARRANTY

DETERMINATION OF APPARATUS WEIGHT
BME Fire Trucks, LLC. shall submit estimated "in-service" weight analysis required by applicable NFPA standards. This Excel computer weight analysis shall break down all major components of the apparatus and shall show the impact on percentage-of-load on the front and rear axles, total weight, and weight on each tire set.

The analysis shall evenly distribute the NFPA required minimum payload allowance or estimated equipment payload as provided by the purchaser into the specified compartments. The allowance for personnel, hose loads, water and foam fluids, and required NFPA equipment shall be outlined individually in the analysis and placed on the apparatus in its specific intended position.

CENTER-OF-GRAVITY ANALYSIS
BME Fire Trucks, LLC. shall perform an estimated center of gravity calculation as required by the applicable section of NFPA standards. This calculation shall include tilt angles, the estimated right to left load distribution, and load on each axle, including all specified major components.

DELIVERY REQUIREMENTS
The bidder shall not be responsible for delays in delivery due to strikes, acts of God, failure of suppliers to deliver, chassis shortage and other reasons beyond the reasonable control of the builder. Should BME Fire Trucks, LLC. be unable to comply with the proposed delivery date, we shall immediately contact the purchaser regarding delay information and actions to be taken by the company. • FIRE TRUCKS
Model 34 Change Order 1 636122025v1 Expires: 5/29/2026
Page | 24
This vehicle shall be F.O.B. the BME Fire Trucks facility in Boise Idaho. Dealer shall be responsible for arrangement of delivery from factory.

GENERAL WARRANTY PROVISIONS
All materials and workmanship herein specified, including all equipment furnished, shall be guaranteed for a period of one (1) year after the acceptance date of the apparatus, unless otherwise noted, with the exception of any normal maintenance services or adjustments which shall be required. Under this warranty, BME Fire Trucks, LLC. shall be responsible for the costs of repairs to the apparatus that have been caused by defective workmanship or materials during this period. This warranty shall not apply to the following:
• Any component parts or trade accessories such as chassis, engines, tires, pumps, valves, signaling devices, batteries, electric lights, bulbs, alternators, and all other installed equipment and accessories, in as much as they are usually warranted separately by their respective manufacturers, or are subject to normal wear and tear.
• Failures resulting from the apparatus being operated in a manner or for a purpose not recommended by the apparatus manufacturer.
• Loss of time or use of the apparatus, inconvenience or other incidental expenses. • Any apparatus which has been repaired or altered without written consent or outside of the apparatus manufacturer's factory and or authorized service center in any way that affects its stability, or which has been subject to misuse, negligence, or accident.
• Delivery of the apparatus to repair site.

DISCLAIMER
NO WARRANTIES ARE GIVEN BEYOND THOSE DESCRIBED HEREIN. THIS WARRANTY IS IN LIEU OF ALL OTHER WARRANTIES, EXPRESSED OR IMPLIED. THE COMPANY SPECIFICALLY DISCLAIMS WARRANTIES OF

MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ALL OTHER REPRESENTATIONS TO THE USER/PURCHASER AND ALL OTHER OBLIGATIONS OR LIABILITIES. FURTHER, THE COMPANY EXCLUDES LIABILITY FOR CONSEQUENTIAL AND INCIDENTAL DAMAGES, ON THE PART OF THE COMPANY OR SELLER.

No person is authorized to give any other warranties or to assume any liabilities on the Company’s behalf unless made or assumed in writing by the seller; and no other person is authorized to give any warranties or to assume any liabilities on the seller’s behalf unless made or assumed in writing by the seller.

OBTAINING SERVICE
Return the vehicle to any BME Fire Trucks, LLC. dealer/authorized service center; Return the vehicle to BME Fire Trucks, LLC. or contact BME Fire Trucks, LLC.. BME Fire Trucks, LLC. shall be solely responsible for determining the extent of repair under the terms of the warranty. Transportation costs shall be the responsibility of the purchaser.

Fire Pump Warranty - General
The fire pump shall be covered by the pump manufacturer’s standard warranty against defects in materials and workmanship. Warranty coverage duration and terms shall be based on the selected pump manufacturer and model.

Specific warranty details may be provided upon request. Complete warranty documentation shall be provided with the completed apparatus at delivery.

MATERIAL AND WORKMANSHIP
All equipment provided shall be guaranteed to be new and of current manufacture, and unless specified otherwise, shall meet all requirements of these specifications and prevailing NFPA documents and be in condition at time of delivery for use as specified for this type of apparatus.

All workmanship shall be of the highest quality and accomplished in a professional manner so as to insure a functional apparatus with a high quality aesthetic appearance.

The construction shall be rugged and ample safety factors shall be provided to carry the loads specified to meet both on and off road requirements.
• FIRE TRUCKS
Model 34 Change Order 1 636122025v1 Expires: 5/29/2026
Page | 25
The apparatus shall be designed and the equipment mounted with due consideration to the distribution of load between the front and rear axles, so all specified equipment, with a full complement of personnel, can be carried without damage to the apparatus.

APPARATUS OPERATION MANUALS
BME Fire Trucks, LLC. shall provide (2) electronic apparatus operational manual(s) on a USB thumb drive.

CHASSIS WARRANTY
The specified chassis shall be provided with the chassis manufacturer's warranty. The exact provisions of this warranty shall be supplied with the completed apparatus documentation.

BODY AND STRUCTURAL WARRANTY
BME Fire Trucks, LLC. shall warrant each new apparatus body, if used in a normal and reasonable manner, against structural defects caused by defects in material, design or workmanship for a period of ten (10) years, covering parts & labor to the original purchaser which shall start on day of acceptance. This warranty shall not apply to:
• Normal maintenance services or adjustments
• To any vehicle which will have been repaired or altered outside of our factory in any way so as, in the judgment of BME Fire Trucks, LLC., to affect it's stability, nor which has been subject to misuse, negligence, or accident, nor to any vehicle made by us which will have been operated to a speed exceeding the factory rated speed, or loaded beyond the factory rated load capacity. • Commercial chassis and associated equipment furnished with chassis, signaling devices, generators, batteries, or other trade accessories as they are usually warranted separately by their respective manufacturers.
• Shipping costs of parts or apparatus for purposes of repair or replacement of parts. This warranty is in lieu of all other warranties, expressed or implied. All other representations as to the original purchaser and all other obligations or liabilities, including for incidental or consequential damage on the company's behalf unless made in writing by the company.

PAINT WARRANTY

PAINT WARRANTY
This limited warranty is applicable to the vehicle in the following percentage costs of warranty repair, if any:

Topcoat Durability & Appearance: Gloss, Color Retention & Cracking • 0-72 months 100%
• 73-96 months 50%
• 97-120 months 25%
Integrity of Coating System: Adhesion, Blistering/Bubbling • 0-36 months 100%
• 37-84 months 50%
• 85-120 months 25%
Corrosion: Dissimilar Metal and Crevice
• 0-36 months 100%
• 37-48 months 50%
• 49-72 months 25%
• 73-120 months 10%
Corrosion Perforation:
• 0-120 months 100%
This limited warranty applies only to exterior paint. Paint on the vehicle's interior is warranted only under the BME Fire Trucks LLC. Basic One Year Limited Warranty.

PLUMBING WARRANTY
• FIRE TRUCKS
Model 34 Change Order 1 636122025v1 Expires: 5/29/2026
Page | 26
The stainless steel fire pump plumbing shall carry a ten (10) year parts and labor warranty against defects in workmanship and perforation corrosion.

WATER TANK WARRANTY
The polypropylene water tank that is specified to be supplied with this apparatus shall be warranted by the water tank manufacturer for a "lifetime" period from the date that the apparatus is put into service. The tank manufacturer shall repair, at no cost to the purchaser, any problems caused by defective materials and/or workmanship. The warranty shall cover the reasonable costs of removing the water tank from the apparatus and reinstalling it after the completion of the covered warranty repairs, but shall not cover any liability for the loss of service or downtime costs of the apparatus.

The water tank shall be constructed of polypropylene, nitrogen-welded and tested inside and out. The tank manufacturer shall define the floor, top, sides, ends, and baffles material thicknesses. The tank shall carry a lifetime warranty.

The transverse and longitudinal swash partitions shall be interlocked and welded to each other as well as to the walls of the tank. The partitions shall be designed and equipped with vent holes to permit air and liquid movement between compartments. The cover shall be recessed .375" from the top of the side walls. Hold down dowels shall extend through and be welded to both the covers and the transverse partitions, providing rigidity during fast fill operations. Drilled and tapped holes for lifting eyes shall be provided in the top area of the water tank.

The water tank manufacturer shall certify the capacity of the water tank prior to delivery of the apparatus. This capacity shall be recorded on the manufacturer's record of construction and the certification shall be provided to the purchaser when the apparatus is delivered. Tank construction shall conform to applicable NFPA standards.

The water tank shall be configured in a rectangular style with consistent widths on the sides from top to bottom.

FOAM TANK WARRANTY
The foam tank shall carry a “lifetime” warranty against defects in workmanship and perforation corrosion. The provisions of this warranty shall be provided in the delivery documentation. The tank manufacturer shall repair, at no cost to the purchaser, any problems caused by defective materials and/or workmanship. The warranty shall cover the reasonable costs of removing the foam tank from the apparatus and reinstalling it after the completion of the covered warranty repairs, but shall not cover any liability for the loss of service or downtime costs of the apparatus.

A 3/4" PVC fitting shall be provided on the foam tank for connection of the foam tank to the suction side of the foam system.

A 3/4" diameter connection, piping, and gate type valve shall be installed for the foam tank for draining purposes.

LOW VOLTAGE TEST REQUIREMENTS
The fire apparatus low voltage electrical system shall be tested as required by this section and the test results shall be certified by the apparatus manufacturer. The certification shall be delivered to the purchaser with the documentation for the completed apparatus. The tests shall be performed when the air temperature is between 0 degrees Fahrenheit and 110 degrees Fahrenheit.

TEST SEQUENCE
The three tests defined below shall be performed in the order in which they appear. Before each test, the chassis batteries shall be fully charged until the voltage stabilizes at the voltage regulator set point and the lowest charge current is maintained for 10 minutes. The failure of any of these tests shall require a repeat of the test sequence.

RESERVE CAPACITY TEST
• FIRE TRUCKS
Model 34 Change Order 1 636122025v1 Expires: 5/29/2026
Page | 27
The chassis engine shall be started and kept running until the chassis engine and engine compartment temperatures are stabilized at normal operating temperatures and the chassis battery system is fully charged.

The chassis engine shall be shut off and the minimum continuous electrical load shall be applied for 10 minutes. All electrical loads shall be turned off prior to attempting to restart the chassis engine. The chassis battery system shall then be capable of restarting the chassis engine. The failure to restart the chassis engine shall be considered a failure of this test.

ALTERNATOR TEST AT IDLE
The minimum continuous electrical load shall be applied with the chassis engine running at idle speed. The chassis engine temperature shall be stabilized at normal operating temperature. The chassis battery system shall be tested to detect the presence of a chassis battery current discharge. The detection of chassis battery current discharge shall be considered a failure of this test.

ALTERNATOR TEST AT FULL LOAD
The total continuous electrical load shall be applied with the chassis engine running up to the engine manufacturer’s governed speed. The test duration shall be a minimum of two hours. The activation of the electrical system load management system shall be permitted during this test. The activation of an alarm due to excessive chassis battery discharge, as detected by the system required by NFPA (current edition), or an electrical system voltage of less than 11.8 volts direct current for a 12 volt direct current nominal system, for more than 120 seconds, shall be considered a failure of this test.

LOW VOLTAGE ALARM TEST
Following the completion of the tests described above, the chassis engine shall be turned off. With the chassis engine turned off, the total continuous electrical load shall be applied and shall continue to be applied until the excessive battery discharge alarm activates. The chassis battery voltage shall be measured at the battery terminals.

The test shall be considered to be a failure if the low voltage alarm has not yet sounded 140 seconds after the voltage drops to 11.70 volts direct current for a 12 volt direct current nominal system. The chassis battery system shall then be able to restart the chassis engine. The failure of the chassis battery system to restart the chassis engine shall be considered a failure of this test.

The completed fire apparatus shall undergo a complete 12 volt electrical load and performance testing per applicable sections of NFPA standards with inspection and test sheets included in delivery documentation.

DOCUMENTATION
The apparatus manufacturer shall provide the results of the low-voltage electrical system performance test, certified in writing, with the documentation provided to the purchaser at the time of delivery of the completed apparatus. The test results shall consist of the following documents:
(1) Documentation of the electrical system performance tests. (2) A written electrical load analysis, including the following:
• (a) The nameplate rating of the alternator.
• (b) The alternator rating under the conditions specified in NFPA 1906 (current edition). • (c) Each of the component loads specified that make up the minimum continuous electrical load. • (d) Additional electrical loads that, when added to the minimum continuous electrical load, determine the total continuous electrical load.
• (e) Each individual intermittent electrical load.

TEST RESULTS
BME Fire Trucks LLC. shall provide results of the apparatus testing and shall certify the following:
• The weight of the completed apparatus, when loaded to its estimated in service weight, does not exceed the GVWR and GAWR of the chassis.
• The complete unit, when loaded to its estimated in service weight, meets the weight distribution and vehicle stability requirements, as defined in the current NFPA guidelines. • FIRE TRUCKS
Model 34 Change Order 1 636122025v1 Expires: 5/29/2026
Page | 28
• The unit meets all required federal standards pertaining to the manufacturer and completion of the apparatus and a label tag has been affixed to the apparatus by the manufacturer stating same. • BME Fire Trucks LLC. shall provide all testing results, including engine, speed, acceleration, road ability, braking, and auxiliary braking to the Purchaser at the time of delivery.

AIR FILTER EMBER PROTECTION SCREEN
A warning label shall be provided and installed in the apparatus cab interior that states the following:
"THIS VEHICLE HAS AN AIR INTAKE EMBER SCREEN WHICH REQUIRES PERIODIC INSPECTION & CLEANING"

FRESH AIR EMBER SEPARATOR
A warning label shall be provided and installed in the apparatus cab interior that states the following:
"THIS APPARATUS IS EQUIPPED WITH A CAB FRESH AIR INTAKE EMBER PROTECTION SCREEN. ROUTINE INSPECTION IS REQUIRED"

SEAT BELT USAGE
A warning label, stating: "WARNING CRASH HAZARD OCCUPANTS MUST BE SEATED AND BELTED WHEN VEHICLE IS IN MOTION…" shall be provided in the apparatus cab interior. This label shall be located so that it is visible from all seating positions.

NO RIDING ON REAR
A warning label stating: "WARNING: DO NOT RIDE ON REAR STEP WHILE VEHICLE IS IN MOTION. DEATH OR SERIOUS INJURY MAY RESULT" shall be installed on the rear of the apparatus. The label shall be applied to the vehicle at the rear step area. The label shall warn personnel that riding in or on these areas, while the vehicle is in motion, is prohibited.

DO NOT WEAR HELMET
A warning label, stating: "CAUTION: DO NOT WEAR HELMET WHILE SEATED" shall be provided in the apparatus cab interior. This label shall be located so that it is visible from all seating positions.

SIREN NOISE
A warning label that complies with FAMA42 shall be provided and installed inside the driver's cab door that states the following:

Label shall read, "Sirens produce loud sounds that may damage hearing. Roll up windows. Wear hearing protection. Use only for emergency response. Avoid exposure to siren sound outside of vehicle.

This quote includes third party pricing which remains subject to change. Pricing increases/surcharges imposed on seller by its vendors will be passed on to purchaser. Seller reserves the right to make any corrections to prices quoted due to clerical errors or errors of omission. • FIRE TRUCKS
1 BME CHANGE ORDER
The following items are included in our quotation and will be provided and installed by BME Fire Trucks, LLC to the stock specification for job 4254 prior to final inspection:

Action Description Qty.
[ADD] LED Headlight Upgrade (International Only) 1
[CLARIFICATION]
Paint Color NAV2303
[DELETE] Battery Charger Eject Cover Color Yellow 1
[ADD] Battery Charger Eject Cover Color Red 1
[ADD]
Cal-Fire D1 Configurations (SCBA/Shelving) 1
[CLARIFICATION]
Cal Fire compartment consists of two sections, divided by a partial length divider. One section has an SCBA rack for easy storage, and the other half is two shelves, one full length above and one 2/3 length beneath
[ADD] OES D2 Compartment Configuration (3pcs) 1
[CLARIFICATION] D2 Compartment is designed with 3 vertical slide-out tool boards [ADD] B1 Compartment One (1) Shelf 1
[ADD] Cal Fire Triple SCBA P1 Configuration 1
[ADD] P2 Two (2) Shelves 2
[CLARIFICATION]
P2 chelves shall be installed in the shallow portion of the compartment [DELETE] Red Hosebed/Crosslay Flaps 1
2 [ADD] Black Hosebed/Crosslay Flaps 1
[ADD]
Suction Strainer Barrel 2.5"
1 [ADD] 2.5" Suction Hose 7' Length 1
[ADD] 2.5" Suction Hose 8' Length 2
[ADD] Auxiliary Air Compressor 1
[ADD]
RedDot AC Unit
1 [ADD] Bronze Striping Allowance 1

END OF SECTION
4 WARRANTIES

EXHIBIT C
GOLDENSTATEFIRE.COM

WE ARE WILDLAND
www.bmefire.com | 800.445.8342

This warranty shall not apply to the following:

Any component parts or trade accessories such as chassis, engines, tires, pumps, valves, signaling devices, batteries, electric lights, bulbs, alternators, and all other installed equipment and accessories, in as much as they are usually warranted separately by their respective manufacturers, or are subject to normal wear and tear.

Failures resulting from the apparatus being operated in a manner or for a purpose not recommended by the apparatus manufacturer.

Loss of time or use of the apparatus, inconvenience, or other incidental expenses.

Any apparatus which has been repaired or altered outside of the apparatus manufacturer's factory in any way that affects its stability, or which has been subject to misuse, negligence, or accident.

Delivery of the apparatus to repair site.

DISCLAIMER
No warranties are given beyond those described herein. This warranty is in lieu of all other warranties, expressed or implied. The company specifically disclaims warranties of merchantability and fitness for a particular purpose, all other representations to the user/purchaser and all other obligations or liabilities. Further, the company excludes liability for consequential and incidental damages, on the part of the company or seller. No person is •
•
•
•
•

WE ARE WILDLAND
www.bmefire.com | 800.445.8342
made or assumed in writing by the seller; and no other person is authorized to give any warranties s made or assumed in writing by the seller.

OBTAINING SERVICE
Return the vehicle to any BME Fire Trucks, LLC. dealer/authorized service center; Return the vehicle to BME Fire Trucks, LLC. or contact BME Fire Trucks, LLC. BME Fire Trucks, LLC. shall be solely responsible for determining the extent of repair under the terms of the warranty.

Transportation costs shall be the responsibility of the purchaser.

This warranty shall not apply to:

Normal maintenance services or adjustments
To any vehicle which will have been repaired or altered outside of our factory in any way so as, in the judgment of BME Fire Trucks, LLC., to affect its stability, nor which has been subject to misuse, negligence, or accident, nor to any vehicle made by us which will have been operated to a speed exceeding the factory rated speed, or loaded beyond the factory rated load capacity.

Commercial chassis and associated equipment furnished with chassis, signaling devices, generators, batteries, or other trade accessories as they are usually warranted separately by their respective manufacturers.

Shipping costs of parts or apparatus for purposes of repair or replacement of parts. This warranty is in lieu of all other warranties, expressed or implied. All other representations as to the original purchaser and all other obligations or liabilities, including for incidental or consequential damage on the company's behalf unless made in writing by the company. authorized to give any other warranties or to assume any liabilities on the Company's behalf unless or to assume any liabilities on the seller's behalf uni es •
•
•
•

WE ARE WILDLAND
www.bmefire.com | 800.445.8342

PLUMBING WARRANTY
The stainless-steel fire pump plumbing shall carry a ten (10) year parts and labor warranty against defects in workmanship and perforation corrosion.

PAINT WARRANTY
BME Fire Trucks, LLC. shall provide a pro-rated limited paint warranty which shall cover peeling and/or de-lamination of the topcoat and other layers of paint, cracking or checking, loss of gloss caused by cracking, checking or chalking, and any paint failure caused by defective paint materials Topcoat Durability & Appearance: Gloss, Color Retention & Cracking 0-72 months 100%
73-96 months 50%
97-120 months 25%
Corrosion: Dissimilar Metal and Crevice
0-36 months 100%
37-48 months 50%
49-72 months 25%
73-120 months 10%
Integrity of Coating System: Adhesion, Blistering/Bubbling 0-36 months 100%
37-84 months 50%
85-120 months 25%
Corrosion Perforation
0-120 months 100%
This limited warranty applies only to exterior paint. Paint on the vehicle’s interior is warranted only under the BME Fire Trucks LLC Basic One Year Limited Warranty.

LETTERING AND STRIPING WARRANTY
The manufacturer shall provide a three (3) year lettering and striping warranty. The provisions of this warranty shall be detailed in the completed apparatus documentation. covered by the paint manufacturer's material warranty.

WE ARE WILDLAND
www.bmefire.com | 800.445.8342

WARRANTY REGISTRATION
This form has been provided for you to register your new fire apparatus in the BME Fire Trucks Warranty Program. (This does not constitute acceptance of your Fire Apparatus per Specifications or Contract requirements.) Please complete the information below and mail this form back to BME.

The warranty period begins thirty (30) calendar days after delivery unless otherwise noted.

Department Name: ______________________________________________________________________ Address: _______________________________________________________________________________ Dept. Contact Name: ____________________________________________________________________ Title: ________________________________________ Phone Number: ___________________________ Apparatus Description:

Serial #: _____________________________________________ Delivery Date: ___________________ Chassis Mfg: __________________________________________________________________________ Chassis Serial #: _______________________________________________________________________ Pump Mfg: _______________________________________ Pump Serial #: _______________________ Engine Mfg: ______________________________________ Engine Serial #: ______________________ Tank Mfg: _________________________________________ Tank Serial #: _______________________ Foam System Mfg: _______ _________________________ Foam System Serial #: ________________ Name & Model: ____________________________________ Mfg & Serial #: ______________________ Other Components (list each):

Date: ______________________
5 DEALER SUPPLIED

PRODUCT /

SERVICES LIST

EXHIBIT D
GOLDENSTATEFIRE.COM
1 With over three decades of industry expertise, Golden State Fire Apparatus, Inc. (GSFA) proudly stands as the premier authorized dealership for top-tier fire apparatus in Central and Northern California. Our steadfast commitment to detail and customer satisfaction has earned us a trusted reputation among first responders.

We sincerely appreciate the opportunity to present this comprehensive proposal for a BME FIRE TRUCKS, LLC. 4X4 INTERNATIONAL “TARGHEE” MODEL 34 ENGINE. Your consideration of this proposal is greatly valued, and we are eager for the opportunity to support your department with the highest level of excellence and professionalism.

DEALER-SUPPLIED PRODUCTS AND SERVICES
Golden State Fire Apparatus Inc. (GSFA) will furnish the following items and/or services before final delivery so that all necessary components and support are in place, contributing to an efficient final delivery process. Please refer to the detailed list below for a comprehensive overview of the products and/or services included:

AUTHORIZED MANUFACTURER
In accordance with the State of California Vehicle Code, specifically Section 11701, it is mandated that "every manufacturer of a vehicle subject to registration shall make application to the Department of Motor Vehicles (DMV) for a license containing a general distinguishing number." The manufacturer, as of the proposal submission, holds a valid license in compliance with this requirement and is prepared to furnish a copy upon request. This adherence to regulatory standards ensures that the manufacturer maintains a current and official status, promoting transparency and compliance with legal requirements throughout the duration of the proposal and subsequent processes.

AUTHORIZED DEALERSHIP
In compliance with the State of California Vehicle Code, specifically Section 11701, it is mandated that "a dealer in vehicles of a type subject to registration shall make application to the Department of Motor Vehicles (DMV) for a license containing a general distinguishing number." Golden State Fire Apparatus, Inc. possesses a valid license at the time of the bid, as detailed above, and can promptly provide a copy upon request. This adherence to regulatory standards ensures that the dealership maintains a current and official status, promoting transparency and compliance with legal requirements throughout the duration of the proposal and subsequent processes.

AUTHORIZED SALES REPRESENTATIVE
In accordance with the State of California Vehicle Code, specifically Section 11800, it is expressly prohibited for any individual to function as a vehicle salesperson without obtaining a license issued by the Department of Motor Vehicles (DMV). The representative, at the time of proposal, holds a valid vehicle salesperson's license and is ready to furnish a copy upon request. 2 This adherence to regulatory standards ensures that the sales representative maintains a current and official status, promoting transparency and compliance with legal requirements throughout the bidding process and subsequent phases.

VEHICLE REGISTRATION
In adherence to the State of California Vehicle Code Section 11739, it is mandated that the "dealer of a new motor vehicle sale is responsible for applying for the title, securing vehicle registration, and obtaining license plates for the Customer" through the Department of Motor Vehicles (DMV). Being a factory-authorized dealer of the vehicle being sold, Golden State Fire Apparatus, Inc. is duly authorized to register the vehicle with the State of California as a new vehicle manufacturer.

GSFA is committed to facilitating an excellent vehicle ownership experience for the customer.

As such, we will manage all necessary applications and complete all transfer papers, including the application for California Exempt "E" license plates. This approach ensures compliance with regulatory requirements and a hassle-free registration process for our valued customers.

WEEKLY PROGRESS PHOTOGRAPHS
GSFA is committed to ensuring transparency and comprehensive reporting throughout the construction process of the apparatus. To achieve this, GSFA will provide weekly photographs capturing various stages of the apparatus or major components under construction.

Commencing from the initiation of the manufacturing process, the photographic documentation will extend throughout the entire production phase by the manufacturer. These weekly reports will offer a visual representation of the ongoing progress of the apparatus, highlighting key milestones and showcasing unique features and aspects as construction unfolds.

Our focus is to provide customers with a clear and detailed insight into the evolution of the apparatus, fostering a deeper understanding of the craftsmanship and distinct elements incorporated during the construction process. This commitment to regular, visual updates aims to enhance communication and transparency regarding the progress of the apparatus.

COMMUNICATION EQUIPMENT MOUNTING FUND
A Communication Equipment Mounting Fund amounting to $4,000 per unit is incorporated into the quotation and is specifically designated to cover the expenses associated with mounting communication equipment, such as an intercom system and two-way radios, adhering to the directives of the Customer.

In the event that the mounting costs surpass the stipulated allowance, any additional work required can be undertaken at the prevailing shop rate. Any unused portion of the Communication Equipment Mounting Fund will be credited back on the final invoice.

Alternatively, if not credited, the remaining funds will be promptly returned to the Customer in 3 the form of a check following the completion of the final invoicing process. This approach guarantees financial transparency and effective management throughout the project.

PRE-CONSTRUCTION, VIRTUAL
A pre-construction meeting will be conducted virtually (via Microsoft Teams or a similar platform). The purpose of this meeting is to thoroughly review and finalize all specifications in detail prior to the start of production. The meeting shall last up to one (1) day and will be scheduled at a mutually agreed upon date and time between GSFA and the Customer

FINAL INSPECTION, FACTORY VISIT
A final inspection trip to the manufacturing facility is included for two (2) Customer representatives. The primary objective of this visit is to ensure the adherence of the apparatus to specifications and promptly identify any potential deficiencies. The final inspection trip is anticipated to span two (2) days and one (1) night, with scheduling details collaboratively determined between GSFA and the Customer.

GSFA will cover the costs associated with airfare, lodging, meals, and ground transportation during the stay at the manufacturer's location. Air travel will be arranged from one of the following airports: Sacramento, San Francisco, or San Jose.

It is important to note that certain costs, including Customer ground transportation within California, airport parking, luggage fees, and incidental expenses during travel to the factory, fall within the responsibility of the Customer. Furthermore, flight reservations are nonrefundable, and in the event of a cancellation post-booking, the Customer will bear all associated costs, encompassing not only the original ticket cost but also any change or cancellation fees levied by the airline and/or travel agency. Additionally, flight reservations are non-transferable. This delineation aims to establish clarity and transparency regarding the allocation of responsibilities and potential costs associated with the final inspection trip.

DELIVERY TO AUTHORIZED SERVICE FACILITY
GSFA will deliver the apparatus to one of our Northern California service facilities (Sacramento or Tracy) for a comprehensive dealer preparation inspection. This service, conducted at the expense of GSFA, aims to have the apparatus in optimal condition at the time of final delivery.

To ensure the proper break-in of all components while still under warranty, the apparatus will be delivered under its own power. The use of rail or truck freight for transportation is deemed unacceptable in order to uphold the highest standards of quality assurance during the delivery process. This approach not only aligns with warranty considerations but also emphasizes the commitment to delivering a fully operational apparatus to our valued customers. 4 PRE-DELIVERY SERVICE
Before reaching its final destination, the apparatus undergoes a pre-delivery service conducted by Golden State Emergency Vehicle Service, Inc. This service is designed to tap into the expertise of an external source, providing an experienced perspective that enhances the thoroughness of your final inspection. Our pre-delivery service covers the following areas:

1. Engine Compartment and Undercarriage:
• Inspect for broken mounting brackets.
• Inspect and identify locations of any fluid leaks.
• General inspection of hoses, wiring, and linkage, focusing on potential wear points. • Verify correct fluid capacities for engine oil, coolant, power steering fluid, washer reservoir fluid, transmission fluid, rear-end fluid, pump transmission oil, and primer oil if applicable.
• Re-torque U-bolts to OEM specifications if equipped with leaf spring suspension (Pierce Custom chassis only).

2. Interior:
• Confirm proper operation of doors, windows, and locks, ensuring accurate adjustment.
• Confirm proper operation of seatbelt alarms.
• Confirm proper operation of all compartment door alarms, as well as hose bed cover, ladder rack, light tower, and deck gun alarms.
• Ensure functionality of auxiliary power points, interior lighting, mirror, and seat controls, and if applicable - headsets and radios.
• Inspect upholstery for quality and condition.

3. Exterior:
• Address reasonable paint scratches or chips.
• Tighten any loose hardware.
• Inspect tires and wheels, ensure proper pressure.
• Check compartment doors for proper operation and latch fit. • Lubricate compartment door locks if applicable.

4. Road Test:
• Conduct a road test with a full water tank (if applicable), covering approximately twenty miles on both city and highway roads.
• Perform a DOT compliant brake test to verify the system is holding air. • Inspect brake condition, wheel seals, and ensure drive train components reach optimal operating temperatures.
5 • Conduct an Allison Transmission self-diagnostic to verify fluid level, fluid and filter life, and check for fault codes.

5. Electrical:
• Verify the operation of all lights, sirens, and other electrical accessories.

6. Pump:
• Operate the Pressure Governor or Relief Valve, transfer valve, and check pump shift. • Inspect water tank, pump and plumbing for leaks and calibrate the water level gauge.
• Ensure smooth operation of all discharge, suction, and drain valves.

7. Pierce Husky™ Foam System:
• If applicable, draft and inject clean water to ensure proper operation of the foam pump.

8. Fuel and DEF Tanks:
• Fill the fuel tank and DEF tank prior to final delivery.

9. Wash:
• Thoroughly wash the apparatus prior to final delivery.

This pre-delivery service assists the apparatus to meet our high standards of quality and operational efficiency before reaching its final destination.

FINAL DELIVERY (CUSTOMER LOCATION)
GSFA will deliver the completed Product, inclusive of any relevant equipment, spare parts, and supplies, to the Customer's specified address at GSFA's expense.

In preparation for the Product's delivery, the Customer is required to furnish GSFA with proof of liability and physical damage insurance. GSFA will withhold the release of the Product until such proof of insurance is provided.

To ensure a timely delivery process, it is incumbent upon the Customer to settle any outstanding balance owed to GSFA before or at the time the Product is completed and ready for delivery. In the event of delayed payment or delivery, GSFA reserves the right to impose a late fee and daily storage charge as outlined in the Standard Terms and Conditions until payment is received.
6 For compliance with insurance liability considerations, the Product will only be delivered upon full acceptance and full payment, or through a prior written agreement mutually reached between the Customer and GSFA. This ensures a secure and efficient finalization of the delivery process, aligning with both parties' obligations and safeguarding against potential liabilities.

COMPREHENSIVE SALES AND SERVICE SUPPORT
At GSFA, we understand that immediate response is essential - and the service and support of your apparatus should be no different. Since our founding in 1989, our mission has been to provide first responders with the highest quality, most reliable fire and emergency apparatus from top-tier manufacturers. We specialize in guiding our customers through the entire process - from apparatus evaluation and customization to final inspection - and ensuring years of reliable service through our Golden State Emergency Vehicle Service (GSEVS) division.

Golden State Emergency Vehicle Service (GSEVS)
Established in 2014, GSEVS is committed to building long-term, collaborative relationships by providing exceptional warranty and technical support. Our services cover a wide range of needs, including chassis, electrical systems, pump, aerial, routine maintenance, equipment mounting, and pump testing - with priority given to new units sold by GSFA. Our goal is to deliver prompt, professional service and unwavering support for your apparatus.

Sacramento Facility
Our Sacramento location features a 33,814-square-foot facility with 18 working bays and a 4,500- square-foot, two-story parts distribution department. Conveniently located near Highway 99 with easy access to Interstates 80 and 50, we are positioned to serve you efficiently.

Tracy Facility
Our second location in Tracy expands our service capacity with a 50,000-square-foot facility featuring 21 working bays and a parts department equal in size to our Sacramento facility. Strategically located within the "Tracy Triangle" - bordered by I-580, I-205, and I-5 - this facility enhances our ability to serve customers in the Bay Area and beyond.

Certified and Experienced Technicians
Our service team includes factory-trained professionals certified by Pierce, ASE, and EVT. They undergo regular training to stay current on chassis, electrical systems, and aerial devices, ensuring expert handling of any challenge. Whether it's routine maintenance or complex diagnostics, you can count on expert care and precision with every visit.

Parts
At Golden State, we’re dedicated to keeping your apparatus fully operational and mission-ready. That’s why we maintain a robust inventory of both Pierce and non-Pierce parts—ready for immediate deployment when you need them most. If a part isn’t in stock, we expedite orders directly from the manufacturer to minimize downtime and get your unit back in service without delay.

To make the process even more efficient, our digital Parts Request Portal offers a streamlined, userfriendly experience. It provides 24/7 access to submit requests, monitor order status, and communicate 7 directly with our team—ensuring transparent updates and quicker turnaround times every step of the way.

Mobile Service
To minimize emergency apparatus downtime, we offer a robust mobile service program for on-site repairs and maintenance.

Pre-Delivery Inspection (PDI) Process
We employ a dedicated team of Pre-Delivery Inspection (PDI) technicians solely focused on ensuring your apparatus arrives in peak condition. Before your new custom unit is delivered, it undergoes a thorough, multi-point inspection to verify quality, performance, and compliance with all specifications.

Our team handles every detail of the acceptance and delivery process—so you can take ownership with complete confidence and peace of mind.

Your Single Source for Sales and Service
With Golden State Fire, you have a single point of contact for sales, service, and support - all under one roof, with two strategically located facilities to serve you better. We are confident that our combination of expertise, customer service, and product support is unmatched by any other fire and emergency apparatus dealership in California.

END OF EXHIBIT “D”
City of San Rafael
Proclamation in Recognition of
NATIONAL FIRST RESPONDERS’ DAY 2026
October 28, 2026
WHEREAS, first responders, including police officers, firefighters, paramedics, public works professionals, communications dispatchers, and other emergency personnel stand on the front lines of our communities, selflessly serving and protecting the residents of the City of San Rafael in times of crisis; and
WHEREAS, first responders respond swiftly and courageously to emergencies, often putting their own lives at risk to ensure the safety and well-being of others, whether in natural disasters, accidents, medical emergencies, or public health and safety threats; and
WHEREAS, it is in the public interest for community members to gain knowledge of and maintain an ongoing interest and understanding of the importance of first responder efforts in their respective communities; and WHEREAS, 2026 marks the 8th annual National First Responders’ Day, sponsored by bipartisan resolutions in the United States Senate and House of Representatives.

NOW, THEREFORE, BE IT RESOLVED that the Mayor and City Council of the City of San Rafael hereby proclaim October 28, 2026, as National First Responders’ Day and urge all community members to join us in paying tribute to our first responders, our police officers, firefighters, public works professionals, paramedics, communication dispatchers, and other emergency personnel, to recognize the substantial contributions they make to protecting our health, safety, and advancing the quality of life for all.

Kate Colin
Mayor
____________________________________________________________________________________

FOR CITY CLERK ONLY
Council Meeting:

Disposition:

Agenda Item No: 4.a
Meeting Date: October 19, 2026

SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
April Miller, Public Works Director
Prepared by:

Joanna Kwok, Assistant Public Works Director
Kelly Abey, Traffic Engineering Technician
City Manager Approval: ______________
TOPIC: SAN RAFAEL CITYWIDE BICYCLE AND PEDESTRIAN PLAN 2026 UPDATE SUBJECT: RESOLUTION ADOPTING THE SAN RAFAEL CITYWIDE BICYCLE AND PEDESTRIAN PLAN 2026 UPDATE; CEQA DETERMINATION: EXEMPT PURSUANT TO CALIFORNIA PUBLIC RESOURCES CODE SECTION 21080.20
RECOMMENDATION:

Staff recommends that the City Council adopt a resolution adopting the San Rafael Citywide Bicycle and Pedestrian Plan 2026 Update.

BACKGROUND:

In 1998, the San Rafael Bicycle and Pedestrian Advisory Committee (BPAC) was established with the specific purpose of creating a Bicycle and Pedestrian Master Plan. On February 4, 2026, City Council adopted its first Bicycle and Pedestrian Master Plan (BPMP). The plan inventoried all bicycle and pedestrian facilities and the primary bicycle and pedestrian route network. The plan also focused on corridors with the highest potential bicycle and pedestrian demand and prioritized projects. The plan is updated regularly to ensure the projects and priorities listed in previous versions still reflect the community’s current needs and desires while also meeting new design guidelines set forth by the state and federal government. The City Council adopted updates to the BPMP on April 4, 2011, and July 16, 2018.

To remain current with best practices in bicycle and pedestrian planning and infrastructure design and be grant-eligible, the BPMP should be updated every 5-7 years. Additionally, Objective B.1.1 of the City of San Rafael (“City”) Three-Year Strategic Plan (Fiscal Year 2025-2028) prioritizes the development and adoption of an updated Citywide Bicycle and Pedestrian Plan (previously referred to as BPMP). This objective is identified as a critical element in maintaining an integrated, multi-modal transportation network that serves users effectively and safely in San Rafael.

On December 2, 2024, the City Council authorized the City Manager to enter into a professional services agreement with Parametrix to provide professional services associated with updating the Citywide Bicycle and Pedestrian Plan (CBPP). The project team initiated the plan update process in early 2025 and has since conducted two phases of community engagement, incorporated community feedback while SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
developing an updated projects list and prioritization and drafted the final Citywide Bicycle and Pedestrian Plan 2026 Update (“2026 CBPP” or “Plan”), which is included as Attachment 2.

ANALYSIS:

The City developed the 2026 CBPP through a multiyear process that included an inventory of existing conditions, citywide community engagement, and updated plan goals and projects. The 2026 CBPP identifies and updates the City’s priority projects list and policies to guide future bicycle and pedestrian improvements and develops tools flexible enough to allow for continued evaluation of priorities into the future.

The Plan consists of seven chapters. Chapters 1-3 provide the Plan timeline since its creation in 2002, related plans, and the overall goals and strategies that guide the priorities for the 2026 CBPP update.

Chapter 4 evaluates the broader context of the CBPP, including land use trends, the current state of the transportation network facilities, and collision trends. Chapter 5 summarizes the community engagement activities and findings conducted as part of the Plan. Chapters 6-7 list prioritized projects and policy recommendations for proposed improvements to bicycle and pedestrian networks and include implementation opportunities and strategies.
2026 CBPP Highlights
Since adopting the BPMP 2018 Update (“2018 BPMP”), the City has made measurable progress in improving the bicycle and pedestrian networks by completing numerous proposed projects and advancing its goals. To reflect current community values, the 2018 BPMP’s goals were reviewed and adjusted for the 2026 CBPP goals, which are (1) Connectivity, (2) Comfort, (3) Implementation, and (4) Vision Zero. These four goals informed project recommendations and prioritization, program recommendations, and implementation strategies.

To advance the recommended projects listed in the 2026 CBPP toward implementation, we identified higher-priority projects using project scores and those with suggested external grant funding sources.

Additionally, the recommended programs combine the bicycle and pedestrian improvements with education, maintenance, and policies to ensure long-term progress toward the Plan’s goals of connectivity, comfort, implementation, and Vision Zero.

Progress Since 2018 BPMP
The 2026 CBPP builds off of the 2018 BPMP, which provided a good foundation for the City, as evidenced by the completion of multiple street capital improvement projects, such as the Third Street Rehabilitation Project, Francisco Boulevard West Cycle Track Project, Grand Avenue Pathway Connector (also referred to as Grand Avenue Bridge), and Grand Avenue Cycle Track Project. Figure 3 includes projects completed since 2018 that were grant-funded, and a complete list of projects completed since the 2018 BPMP can be found in Chapter 2 of the 2026 CBPP.

Furthermore, to support the additional planning efforts since the adoption of the 2018 BPMP, the City has completed and supported numerous policy efforts, such as adoption of the Marin County Local Road Safety Plan, adoption of the citywide e-bike and electronic assist bicycle policy, adjustments to signal timing, supporting the City’s Bicycle and Pedestrian Advisory Committee (BPAC), using the most current best practices in bicycle and pedestrian design, and continuing to pursue regional, state, and federal funding for bicycle and pedestrian projects, programs, and policy support. A full list of the completed policy actions since the 2018 BPMP can be found in Table 2 of the 2026 CBPP.

Projects
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
In addition to the completed projects since the 2018 BPMP, 11 active projects are rolling over into the 2026 CBPP, as shown in Figure 1 below. These projects are funded by a mix of the City’s tax dollars and local, state, and federal grants, or have a lead agency other than the City.

The 2018 BPMP projects were revised through adjusted plan goals, project-specific scoring, and public comments during the two engagement phases. The Plan’s four goals: (1) Connectivity, (2) Comfort, (3) Implementation, and (4) Vision Zero, guided the development and prioritization of the project list. The scoring criteria were broken down based on the four plan goals. Under the connectivity plan goal, scoring considered population, equity priority communities, connections to destinations, and network completeness. Under Comfort, the scoring considered community feedback and the degree of separation from vehicles. For implementation, scoring considered implementability, including whether the project aligns with previous planning efforts, potential future outside funding sources, its potential as a quickbuild project, and its alignment with planned transit operations. The final plan goal, Vision Zero, scored projects based on the number of pedestrian and bicycle collisions and crash severity near a project location. After adjusting the plan goals and project-specific scoring, the 2026 CBB identified and recommended 122 projects. The projects include 31 intersection improvements, over eight miles of sidewalk and multi-use path improvements, and approximately 30 miles of bikeways.

Figure 1. Active projects rolling over from the 2018 BPMP to the 2026 CBPP ID Project Location Project Description
A12 Manuel T. Freitas Parkway from
Del Ganado Road to Los Gamos
Drive
Install a Class I multiuse path on the north side of Manuel T.

Freitas Parkway between Del Ganado Road and Los
Gamos Drive.

A18 Nova Albion Way from Esmeyer
Drive or Las Gallinas Avenue
Install a Class I/IV multiuse path and protected bikeway A41 SMART Pathway from North San
Pedro Road to Puerto Suello Hill
Pathway
Extend the SMART Pathway from Civic Center SMART
Station to existing Puerto Suello Hill Pathway under Hwy 101 and along Los Ranchitos Road and Lincoln Avenue.

B02 Fifth Avenue and Happy Lane Add curb extensions and a high-visibility crosswalk across Happy Lane; upgrade sidewalk on Fifth Ave from Happy
Lane and west 150ft.

B14 Fourth Street and Second
Street/Marquard Avenue
Study realignment of the Fourth Street/Second
Street/Marquard Avenue intersection to improve pedestrian, bicycle, and motor vehicle access.

B25 Woodland Avenue from Bayview
Street to City limit
Install a Class III+ bicycle boulevard on Woodland Avenue from Bayview Street to the southern City limit.

B42 West Tamalpais from Second
Street to Mission Ave
Install a Class IV protected bikeway.

C02 Point San Pedro Road and
Knight Drive
Improve bicycle and pedestrian crossing conditions with pedestrian-activated flashing beacon; potential turning radii reduction and/or bulbouts to reduce pedestrian crossing distance; potential median refuge island
C04 Canal Crossing from 620 Canal
Street to Third Street
Study potential bicycle and pedestrian bridge over San
Rafael Canal.

C09 Canal Street from 620 Canal
Street to Pickleweed Park/A.J.

Boro Community Center
Upgrade existing Class III bicycle route to Class III+ bicycle boulevard.

C11 Bellam Boulevard and Kerner
Boulevard
Improve pedestrian conditions
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 4
C14 Bellam Boulevard /Baypoint
Village Drive from Andersen
Drive to Baypoint Dr
Study feasibility of Class IV protected bicycle facilities or Class I multiuse path on Bellam Boulevard and Baypoint
Village corridor, connecting to the San Francisco Bay Trail Similar to the 2018 BPMP, the 2026 CBPP Update is a living document. Project scopes listed and scored within the document will remain adaptable, and the City will continue to incorporate and adjust aspects of listed projects as they are evaluated on a project-by-project basis.

Of the 122 total recommended projects in the Plan, 23 top priority projects are listed in Chapter 7.2.

These 23 top-priority projects scored highest based on the scoring criteria. They are located along major corridors such as Manuel T. Freitas Parkway, Nova Albion Way, Merrydale Road, Fourth Street, Bellam Boulevard, Andersen Drive, Canal Street, and Francisco Boulevard East. The project scope includes bicycle facility upgrades, like Class I multi-use paths, along with pedestrian safety enhancements, such as intersection lighting, and accessibility improvements. The projects connect to the San Francisco Bay Trail, support priority corridors, and improve continuous downtown east-west bicycle connections. Figure 2 shows a map of the top priority project locations, and a complete list of the top priority projects, descriptions, estimated costs, and suitable external funding sources can be found in Chapters 7.2-7.4 of the Plan.

Figure 2. Map of CBPP updated top priority projects
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 5
Programs and Policies
In coordination with bicycle and pedestrian infrastructure improvements, the recommended programs and policies shape the network’s implementation, management, and maintenance over time. The City continues to participate in programs such as Safe Routes to School, community engagement, pilot project demonstrations, and project monitoring. Policies provide the framework for future decisionmaking and project development and include transit coordination, multi-modal considerations, project prioritization, and emerging mobility options. These enable effective coordination and consistent planning across City departments and alignment with regional and state requirements. A complete list of recommended programs and policies can be found in Tables 8 and 9 of Chapter 6.4.

Funding
Since the 2018 BPMP, the City has been awarded approximately $46.9 million total in grant funding for bicycle and pedestrian improvements. Various local, state, and federal grants awarded for projects included in the 2018 BPMP or relating to bicycle and pedestrian infrastructure are shown in Figure 2.

SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 6
Figure 3. Grant-funded bicycle and pedestrian projects completed since 2018 Project Name Grant Amount Awarded Completed Date
Francisco Boulevard Multi-Use Path OBAG 2 and
Measure A HIP
$1,250,000 Mar. 2021
Grand Avenue Pathway Connector
(Grand Avenue Bridge)
Measure A/B,
ABAG, OBAG 2
$2,226,353 Jun. 2019
Third Street Rehabilitation Project TAM Measure A and
AA and HSIP
$14,300,000 Jan. 2024
Grand Avenue Cycle Track Bay Trail, ABAG,
TAM
$1,820,000 Jul. 2024
Francisco Blvd Midblock Crossing
Enhancement
TDA 3 and TFCA $200,000 Jun. 2026
Lincoln Ave Corridor Safety
Improvements on Wilson Court and
Brookdale Ave
HSIP Cycle 11 $250,000 Aug. 2026
Figure 4. Active grant-funded bicycle and pedestrian projects from 2018 Project Name Grant Amount
Awarded
Date
Awarded
Included in
the Plan
Second and Fourth Street
Intersection
OBAG 3 $3,051,000 Jan. 2022 Yes – B14
Canal Active Transportation
Enhancements Improvements
ATP Cycle 6 $4,123,000 Jan. 2023 Yes – C09
Canal Crossing ATP Cycle 6 $3,925,000 Jan. 2023 Yes – C04 Lincoln Ave from 2nd Street to
Paloma
HSIP Cycle 12 $2,555,910 Dec. 2024 No
San Rafael North-South Greenway
Gap Closure
ATP Cycle 7 $4,355,000 Feb. 2025 Yes – B42
Canal Neighborhood Bellam
Gateway Local Access Improvement
RM3 SR2TBT $6,840,000 Feb. 2025 Yes- C11
and C14
Fifth and California Avenue
Intersection Improvements
TAM Safe Pathways
5th Cycle
$100,000 Mar. 2025 No
Nova Albion Bikeway and Pathway
Gap Closure
TAM Safe Pathways
5th Cycle
$100,000 Mar. 2025 Yes – A18
South Merrydale Pathway (Rafael
Meadows)
TAM Safe Pathways
5th Cycle and TAM
Measure B
$1,192,228 Mar. 2025 No
Woodland Avenue Safe Routes to
School - Laurel Dell Elementary
School
TAM Safe Pathways
Cycle 5
$450,000 Mar. 2025 Yes – B25
Park Street and Belle Avenue
Pedestrian Enhancement
TDA 3 $66,700 Nov. 2025 No
Point San Pedro Pedestrian Quick
Build Enhancements
TDA 3 $88,300 Nov. 2025 Yes – C02
The City continues to pursue grant funding for bicycle and pedestrian projects and recently submitted grant applications to the Active Transportation Program (ATP) Cycle 8 for the Manuel T. Frietas Active Transportation Gap Closure Project and the Merrydale Road Active Transportation Connectivity Project.

The City also applied to the One Bay Area Grant (OBAG) 4 and Community Action Resource and Empowerment (CARE) Program for additional funding for the Canal Crossing Project and Merrydale SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 7
Road Active Transportation Connectivity Project. The City also applied for the Caltrans Sustainable Transportation Planning Grant (STPG) FY2027-28 to study bicycle and pedestrian facility options on Point San Pedro Road and for a feasibility study to install a two-way protected bike lane on the south side of Francisco Boulevard East. The City is preparing grant applications for the Local Highway Safety Improvements Program (HSIP) Cycle 13 to install rectangular rapid flashing beacons on identified crosswalks and pedestrian safety improvements at various intersections in downtown San Rafael.

Conclusions
The 2018 BPMP needed updating to reflect the community vision for the bicycle and pedestrian networks and remain competitive for grant funding. With completion of the 2026 CBPP, City staff recommends that the City Council adopt the San Rafael Citywide Bicycle and Pedestrian Plan 2026 Update. The adopted 2026 CBPP will guide the City in seeking funding to implement future bicycle and pedestrian projects, policies, and programs that align with the City and community’s vision for the built-out bicycle and pedestrian networks.

In addition to the recommendation to adopt the 2026 CBPP Update, the project team also recommends that the next plan update consider transitioning the CBPP into an active transportation plan to align with Transportation Authority of Marin’s future planning efforts for a county-wide Active Transportation Plan and the overall goals of maintaining an integrated, multi-modal transportation network that serves users of all ages and abilities.

COMMUNITY OUTREACH:

Chapter 5 of the CBPP provides a detailed overview of the community engagement efforts conducted in two phases during the planning process. These included formal in-person and virtual workshops; pop-up engagement at community events and the Bettini Transit Center; an interactive web map tool; and online surveys. Engagement materials were available in both English and Spanish, including the City-hosted project webpage. The project website included a feature that allowed the public to subscribe to email notifications for updates from the City on the project’s public engagement events, shared documents, and timeline updates.

A group of individuals with relevant technical backgrounds previewed draft engagement documents, design guidelines, the updated projects list, and the plan for preliminary feedback and suggested refinements before releasing the drafts for public review and feedback. The individuals who assisted with the preliminary review of the draft plan documents included representatives from various City departments and external agencies, including but not limited to the County of Marin; the Golden Gate Bridge, Highway, and Transportation District; Marin Transit; and the Transportation Authority of Marin.

The City’s BPAC and Traffic Advisory Committee were also consulted and commented on the plan update throughout the engagement and planning process. After completing Phase 1 and 2 community engagement, the project team returned to BPAC on April 21, 2026, to present the newly developed list of all bicycle and pedestrian projects and their respective rankings. At this meeting, BPAC and the community expressed interest in reviewing the full draft plan before presenting it to the City Council for recommended adoption.

The draft plan was posted to the project website on June 3, 2026, and presented to the ADA Access Advisory Committee on June 3, 2026, and to the BPAC on June 10, 2026. The committee reviewed comments and feedback received at the BPAC meeting and written comments received via email by June 24, 2026, and evaluated them for inclusion in the final plan. The draft plan was also presented to the Parks and Recreation Commission on September 17, 2026, highlighting the top priority projects connecting community centers, parks, and trails.

SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 8
ENVIRONMENTAL DETERMINATION:

Adoption of the 2026 CBPP is statutorily exempt from the California Environmental Quality Act pursuant to California Public Resources Code Section 21080.20 because the 2026 CBPP meets the definition of an “active transportation plan”, which is a plan that promotes walking, bicycling, and rolling by creating safer and more connected bicycle and pedestrian networks.

FISCAL IMPACT:

The total 2026 CBPP budget of $306,710 consists of City Council-approved appropriations from the Gas Tax Fund (206) in the amount of $250,000 on June 17, 2024, and supplemental budget appropriations of $16,710 on December 2, 2024, and $40,000 on June 2, 2025. The total project budget of $306,710 was utilized for the completion of the 2026 CBPP.

There is no immediate fiscal impact should Council adopt the 2026 CBPP. The 2026 CBPP will identify and prioritize capital improvement projects and seek grant funding going forward. Specific projects will be brought to Council for consideration as funding is secured and the projects are further developed.

OPTIONS:

The City Council has the following options to consider on this matter:

1. Adopt resolution as presented.

2. Approve a modified version of the resolution.

3. Direct staff to return with more information.

RECOMMENDED ACTION:

Staff recommends that the City Council adopt a resolution adopting the San Rafael Citywide Bicycle and Pedestrian Plan 2026 Update.

ATTACHMENTS:

1. Resolution adopting the San Rafael Citywide Bicycle and Pedestrian Plan 2026 Update

2. San Rafael Citywide Bicycle and Pedestrian Plan 2026 Update a. Appendices
RESOLUTION NO.

RESOLUTION ADOPTING THE CITY OF SAN RAFAEL CITYWIDE BICYCLE AND PEDESTRIAN PLAN 2026 UPDATE; CEQA DETERMINATION: EXEMPT PURSUANT TO CALIFORNIA PUBLIC RESOURCES CODE SECTION 21080.20
WHEREAS, in 1998, the San Rafael Bicycle and Pedestrian Advisory Committee (BPAC) was established with the specific purpose of creating a Bicycle and Pedestrian Master Plan; and WHEREAS, City Council adopted its first Bicycle and Pedestrian Master Plan (BPMP) on February 4, 2002, that inventoried all bicycle and pedestrian facilities and the primary bicycle and pedestrian route network. The plan also focused on corridors with the highest potential bicycle and pedestrian demand and prioritized projects; and
WHEREAS, the plan was updated on April 4, 2011, and July 16, 2018 (referred to as “2018 BPMP”) to ensure the projects and priorities listed in previous versions still reflect the needs and desires of the community, while also meeting new state and federal guidelines; and WHEREAS, to remain current with best practices in bicycle and pedestrian planning and infrastructure design and remain grant-eligible, the BPMP should be updated every 5-7 years; and
WHEREAS, Objective B.1.1 of the City’s Three-Year Strategic Plan (Fiscal Year 2025- 2028) prioritizes the development and adoption of an updated Citywide Bicycle and Pedestrian Plan (previously referred to as the BPMP); and
WHEREAS, the City Council authorized the City Manager to enter into a professional services agreement with Parametrix to provide professional services associated with updating the Citywide Bicycle and Pedestrian Plan (referred to as “2026 CBPP”) on December 2, 2024; and WHEREAS, the development of the 2026 CBPP update included inventory of existing conditions, citywide community engagement, and updated plan goals and projects; and WHEREAS, to inform and elicit as many people as possible in the engagement process, the project team hosted formal in-person and virtual workshops, pop-up engagement at community events, and created online tools, surveys, and notifications; and WHEREAS, the projects from the 2018 BPMP were revised through adjusted plan goals:
(1) Connectivity, (2) Comfort, (3) Implementation, and (4) Vision Zero, project-specific scoring, and comments from the public during the two engagement phases; and WHEREAS, the City has made measurable progress in the improvements to the bicycle and pedestrian networks since adoption of the 2018 BPMP as shown by the completion of multiple street capital improvement projects, such as the Third Street Rehabilitation Project, Francisco Boulevard West Cycle Track Project, Grand Avenue Pathway Connector (also referred to as Grand Avenue Bridge), and Grand Avenue Cycle Track Project; and WHEREAS, 11 active projects are rolling from the 2018 BPMP as part of the 122 total recommended projects listed in the 2026 CBPP; and
WHEREAS, 23 of the 122 total recommended projects in the 2026 CBPP are identified as the top priority projects based on their scores and include connections to the San Francisco Bay Trail, support transit priority connections, upgrade bike facilities along major corridors in the City, and improve east-west bicycle connections; and
WHEREAS, the 2026 CBPP update is a live document, in which project scopes listed and scored within the document remain adaptable, with the City continuing to incorporate and adjust aspects of listed projects as they are evaluated on a project-by-project basis; and WHEREAS, the City has received around $46.9 million in grant funding for bicycle and pedestrian improvements since adoption of the 2018 BPMP and continues to pursue grant opportunities; and
WHEREAS, the recommended programs and policies in the 2026 CBPP support the recommended projects by shaping the implementation, design, management, and maintenance of the bicycle and pedestrian network over time; and
WHEREAS, the project team recommends that the next plan update consider transitioning the CBPP into an active transportation plan to align with Transportation Authority of Marin’s future planning efforts for a county-wide Active Transportation Plan and the overall goals of maintaining an integrated, multi-modal transportation network that serves users of all ages and abilities.

WHEREAS, adoption of the 2026 CBPP is statutorily exempt from the California Environmental Quality Act pursuant to California Public Resources Code Section 21080.20 because the 2026 CBPP meets the definition of an “active transportation plan”, which is a plan that promotes walking, bicycling, and rolling by creating safer and more connected bicycle and pedestrian networks;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows:

1. The foregoing recitals are true and correct.

2. The San Rafael Citywide Bicycle and Pedestrian Plan 2026 Update is hereby approved and adopted.

3. The Director of Public Works is hereby authorized to make any minor, non-substantive clerical, formatting, and typographical corrections.

I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of San Rafael, held on Monday, the 19th day of October 2026, by the following vote, to wit:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

Lindsay Lara, City Clerk
____________________________________________________________________________________

FOR CITY CLERK ONLY
Council Meeting:

Disposition:

Agenda Item No: 5.a
Meeting Date: October 19, 2026

SAN RAFAEL CITY COUNCIL AGENDA REPORT
Department: Public Works
Prepared by: April Miller, Public Works Director
Grey Melgard, Senior Civil Engineer
City Manager Approval: __________
TOPIC: SECOND STREET AND FOURTH STREET INTERSECTION IMPROVEMENTS

PROJECT
SUBJECT: RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS FOR THE SECOND ST. AND FOURTH ST. INTERSECTION IMPROVEMENTS PROJECT, CITY PROJECT NO. C441140910; AWARDING AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONSTRUCTION AGREEMENT WITH GHILOTTI BROS., INC. IN THE AMOUNT OF $2,297,267; AND AUTHORIZING THE CITY MANAGER TO AMEND THE CONTRACT AMOUNT USING CONTINGENCY FUNDS OF $577,733 FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $2,875,000; CEQA DETERMINATION EXEMPT PURSUANT TO CEQA GUIDELINE 15301

RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A
PROFESSIONAL SERVICES AGREEMENT WITH CONSOR NORTH AMERICA, INC.,

TO PROVIDE CONSTRUCTION MANAGEMENT, INSPECTION, AND MATERIAL TESTING SERVICES FOR THE SECOND ST. AND FOURTH ST. INTERSECTION IMPROVEMENTS PROJECT (THE “PROJECT”) IN THE AMOUNT NOT TO EXCEED $573,908
RECOMMENDATION:

Staff recommends that the City Council adopt the above-referenced resolutions to move forward with construction of the Second St. and Fourth St. Intersection Improvements Project, City Project No.

C441140910, Federal Project No. CML-5043(048) (the “Project”).

BACKGROUND:

Fourth Street, also known as the “Miracle Mile,” connects San Rafael to San Anselmo and all points west in Marin County. Through central San Rafael, Fourth Street is a retail shopping street, but west of the downtown core, Fourth Street becomes a six-lane separated arterial street serving all of the commuters from West Marin who use the route to access Highway 101, as well as tourist traffic that traverses the stretch to reach West Marin, Point Reyes National Seashore, and other coastal destinations. The route serves nearly 20,000 vehicles per day, and smooth traffic flow is essential to ensuring people can get to and from their destinations easily.

SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 2
The corridor was built in the mid-20th century and has surpassed its useful life. The traffic signals are outdated, pedestrian facilities do not meet the current ADA standards, and the facility is in need of major improvements to handle the daily multi-modal traffic. The intersection of Fourth Street and Second Street is the City’s gateway from West Marin and serves local and regional transit buses for commuters and other users from and to West Marin County.

The existing intersection contains five separate traffic signal legs, each of which requires time for vehicles and pedestrians to transit through it. The main routes are also at a skewed angle, which creates confusion for bicycles, pedestrians, and motorists through the intersection. The Project will reconfigure the intersection, shorten the crossing distances, and minimize the number of crossings for pedestrians and bicycles. The five current legs would be reduced to three, shortening the wait times and improving throughput for all users, including public transit operations. The Project will also complete the Class IV bikeway connection that was constructed as part of the Third Street Improvement Project in 2024. This bikeway connection will extend from Shaver Street to West End Avenue and will connect to the Greenfield Avenue Class III bikeway. This connection is listed as a top priority in both the City’s Bike and Pedestrian Master Plan as well as the City’s Draft Citywide Bicycle and Pedestrian Plan 2026 Update. The Project also includes upgrades to infrastructure to meet current standards, including ADA accessibility.

The Project was awarded $3,051,000 for the construction phase in federal funding from the One Bay Area Grant Cycle 3 (OBAG 3) by the Metropolitan Transportation Commission (MTC) in January 2022.

OBAG 3 funds must be allocated by January 2027 to comply with MTC’s timely-use policy.

On April 21, 2025, the City Council authorized the City Manager to execute a second amendment to the existing professional services agreement with CSW/Struber-Stroeh Engineering Group for additional design services associated with the Project, increasing the total not-to-exceed amount under the agreement to $294,482. Additionally, at that same meeting, staff brought the updated design drawings to City Council to receive comments on the proposed modifications to the Project. These modifications included the removal of the left-turn lane from westbound 2nd Street toward Marquard Avenue, the relocation of the north-south pedestrian crossing from the west edge of the intersection to the east edge of the intersection, and the delineation of a new signalized “business access only” lane on the northern edge of the intersection.

On July 29, 2026, the City received the Authorization to Proceed (referred to as an “E-76”) with the construction phase of the Project from the California Department of Transportation (Caltrans), authorizing the requested $3,051,000 in federal OBAG 3 funds and allowing the City to proceed with advertising the Project.

ANALYSIS:

Construction Contract
On August 13, 2026, the Project was advertised in accordance with San Rafael’s Municipal Code Chapter

11.50. The plans and specifications, deemed reasonable by the City Engineer, are available at the Department of Public Works.

At the bid opening on September 10, 2026, the following bids were received and read aloud:

Name of Bidder Bid Total
Ghilotti Bros., Inc. $2,297,267.15
Bauman Landscape and Construction, Inc. $2,356,654.00
Ghilotti Construction Company, Inc. $2,913,847.10
SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 3
Team Ghilotti, Inc. $3,478,478.00
The construction bids were reviewed by Public Works staff, and the low bid of $2,297,267.15 from Ghilotti Bros., Inc. (“Ghilotti Bros.”) was found to be both responsive and responsible.

City staff recommends awarding the construction agreement to Ghilotti Bros. in the amount of $2,297,267 and recommends that the City Council authorize a construction contingency of $577,733, approximately 25%, for a total of $2,875,000. Staff do not anticipate significant scope changes for the Project; however, the contingency will provide some financial assurance for unforeseen conditions.

The Public Works Director or designee will be authorized to issue any change order to the contract within the total contract plus contingency amount. The Construction Agreement (Attachment 2) is in a form approved by the City Attorney.

Construction Management PSA
The City released a Request for Qualifications (RFQ) for the Project on August 27, 2026, and received one proposal. After reviewing the proposal, staff determined that Consor North America, Inc. (Consor) was a qualified firm and its cost proposal was complete and within industry standards. Consor is familiar with the City of San Rafael, its residents, and geographic landscape. Additionally, Consor is familiar with federal grant requirements, has relevant experience and success in similar projects, and has an experienced project team.

The recommended Professional Services Agreement (PSA) with Consor will provide construction management, inspection, and material testing services for the Project in the amount not to exceed $573,908.34. The PSA (Attachment 4) is in a form approved by the City Attorney.

COMMUNITY OUTREACH:

The Project has been presented at various community and public meetings since 2020 as summarized below:
• Wednesday, August 5, 2020 City's Bicycle and Pedestrian Advisory Committee • Tuesday, June 21, 2022 City Council Meeting
• Wednesday, October 5, 2022 City's Bicycle and Pedestrian Advisory Committee • Monday, October 17, 2022 City Council Meeting
• Wednesday, December 7, 2022 City's Bicycle and Pedestrian Advisory Committee • Thursday, January 26, 2023 Virtual Community Event
• Monday, May 6, 2024 City Council Meeting
• Wednesday, August 7, 2024 City's Bicycle and Pedestrian Advisory Committee • Wednesday, February 5, 2025 City's Bicycle and Pedestrian Advisory Committee • Tuesday, February 25, 2025 Informal Community Site Visit • Thursday, February 27, 2025 Community Event
• Monday, April 21, 2025 City Council Meeting
There are additional City and Public Utility projects anticipated to be under construction during the course of Project construction activities near or within the project limits. The construction contract with Ghilotti Bros and the PSA with Consor include specific tasks related to construction coordination efforts and cooperation with ongoing work in the area.

SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 4
The PSA with Consor also includes specific talks related to community outreach for the Project’s construction. These activities include weekly status updates, up-to-date project timelines, expectations for detours, traffic delays, or lane closures, and maps of work areas. These items will be suitable for the City’s website or social media publication to keep the public informed on general Project advancement.

These items will be provided in English and Spanish and will be made available for public access during the preceding week for which the content is generated. Information will also be sent to residents who sign up for email updates on the Project’s website.

ENVIRONMENTAL DETERMINATION:

A categorical exclusion under the National Environmental Policy Act (NEPA) for the Project was approved by the California Department of Transportation (Caltrans) on October 9, 2024, and revalidated on August 14, 2025, in accordance with the procedures set forth in the Local Assistance Procedures Manual (LAPM) from Caltrans.

Staff reviewed the scope of work necessary for the Project and determined that it qualifies for a categorical exemption under the California Environmental Quality Act (CEQA) Guidelines, Section 15301 for Existing Facilities. The key consideration to obtain a categorical exemption is that the Project involves negligible or no expansion of use. Qualifying examples that are in line with the scope of the Project include, but are not limited to, alterations of existing streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities.

On September 18, 2026, the City filed a notice of exemption under the CEQA with the County of Marin and the State Clearinghouse for the Project for categorical exemption based on existing facilities CEQA Guidelines § 15301. The notice of exemption is included as Attachment 5.

FISCAL IMPACT:

The recommendations in this staff report will authorize the construction contract with Ghilotti Bros., Inc., in an amount not to exceed $2,875,000, and a PSA with Consor to provide construction management, inspection, and material testing services for the Project in the amount not to exceed $573,908. These recommendations result in a total cost of $3,448,908 for the Project.

The City Council approved appropriations for the Project construction in the amount of $3,817,000 from the Gas Tax Fund (Fund 206) in the Fiscal Year (FY) 2025-26 Budget. The City Council approved the FY 2025-26 Budget and carryover of available unencumbered FY 2025-26 appropriations on June 2, 2025, and September 8, 2026, respectively. Therefore, no additional appropriations are required for this construction contract or PSA.

The Project has received federal grant funds in the amount of $3,051,000 from the OBAG 3 program in support of construction activities. The Project has complied with all Caltrans requirements and is authorized to seek reimbursement for costs associated with the construction contract and PSA. The local share of $397,908 will be supported by available funds in Fund 206.

OPTIONS:

The City Council has the following options to consider relating to this item:

1. Adopt the resolutions as presented.

2. Do not adopt the resolutions and provide further direction to staff.

RECOMMENDED ACTION:

SAN RAFAEL CITY COUNCIL AGENDA REPORT / Page: 5
Staff recommends that the City Council adopt the above-referenced resolutions to move forward with construction of the Second St. and Fourth St. Intersection Improvements Project, City Project No.

C441140910, Federal Project No. CML-5043(048) (the “Project”).

ATTACHMENTS:

1. Resolution – Construction Contract with Ghilotti Bros., Inc.

2. Formal Construction Contract with Ghilotti Bros., Inc.

3. Resolution – Professional Services Agreement with Consor North America, Inc.

4. Professional Services Agreement with Consor North America, Inc.

5. Notice of Exemption
RESOLUTION NO.

RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS FOR THE SECOND ST. AND FOURTH ST. INTERSECTION IMPROVEMENTS PROJECT, CITY PROJECT NO. C441140910;

AWARDING AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE CONSTRUCTION AGREEMENT WITH GHILOTTI BROS., INC. IN THE AMOUNT OF $2,297,267; AND AUTHORIZING

THE CITY MANAGER TO AMEND THE CONTRACT AMOUNT USING CONTINGENCY FUNDS OF $577,733 FOR A TOTAL NOT-TO-EXCEED AMOUNT OF $2,875,000; CEQA DETERMINATION EXEMPT PURSUANT TO CEQA GUIDELINE 15301
WHEREAS, on the 10th day of September 2026, pursuant to due and legal notice published in the manner provided by law, inviting sealed bids or proposals for the work hereinafter mentioned, as more fully appears from the Affidavit of Publication thereof on file in the office of the City Clerk of the City of San Rafael, California, the City Clerk of said City did publicly open, examine, and declare all sealed bids or proposals for doing the following work in said City, to wit:
“Second St and Fourth St Intersection Improvements Project” City Project No. C441140910
Federal Project No. CML-5043(048)
(hereinafter referred to as the “Project”) in accordance with the plans and specifications, therefore, on file in the office of the Department of Public Works; and
WHEREAS, the bid of $2,297,267.15 from Ghilotti Bros., Inc. at the unit prices stated in its bid was and is the lowest bid for said work and said bidder is the lowest responsive and responsible bidder; and
WHEREAS, staff has recommended approximately 25% of the bid price for a contingency in the amount of $577,732.85, resulting in a total not-to-exceed contract amount of $2,875,000; and WHEREAS, a categorical exclusion for the Project was received by the California Department of Transportation (Caltrans) on October 9, 2024, and revalidated on August 14, 2025; and WHEREAS, a notice of exemption was filed with the County of Marin and the State Clearinghouse on September 18, 2026, for the Project for categorical exemption pursuant to CEQA Guideline 15301; and
WHEREAS, the right-of-way for the Project was certified as conforming to 23 CFR 635.309(b) and (c)(1) and 49 CFR Part 24 on October 1, 2025; and
WHEREAS, funding in the amount of $3,817,000 has previously been approved for this Project through the fiscal year (FY) 2025-26 budget from the Gas Tax Fund (Fund 206); and WHEREAS, City Council authorized amendments to the FY 2026-27 budget to reflect carry-over of available unencumbered FY 2025-26 appropriations including approximately $3,817,000 in the Gas Tax Fund (Fund 206) for the Project; and
WHEREAS, the authorized carry-over of unencumbered FY 2025-26 appropriations in the Gas Tax Fund (Fund 206) is sufficient to cover the cost of the Construction Agreement.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows:

1. The foregoing recitals are true and correct.

2. The City Council finds that the Project is exempt from review under the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline 15301 for existing facilities.

3. The plans and specifications for the Project, which are on file in the Department of Public Works, are hereby approved.

4. The bid of Ghilotti Bros., Inc. is hereby accepted at the unit prices stated in its bid.

5. The City Manager is authorized and directed to execute the contract for the Project, in a form approved by the City Attorney, with Ghilotti Bros., Inc., for the bid amount stated in its bid, and is authorized to execute any amendment(s) up to the construction contingency amount of $577,733 (approximately 25% of the contract value) for a total not-to-exceed contract amount of $2,875,000.

6. The Director of Public Works or designee is hereby authorized to take any and all such actions and make changes as may be necessary to accomplish the purpose of this resolution, including but not limited to issuing change orders, provided it is within the contract amount.

I, LINDSAY LARA, Clerk of the City of San Rafael, hereby certify that the foregoing resolution was duly and regularly introduced and adopted at a regular meeting of the City Council of the City of San Rafael, held on Monday, the 19th day of October 2026, by the following vote, to wit:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

Lindsay Lara, City Clerk

RESOLUTION NO.

RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH CONSOR NORTH AMERICA, INC., TO PROVIDE

CONSTRUCTION MANAGEMENT, INSPECTION, AND MATERIAL TESTING SERVICES FOR THE SECOND ST. AND FOURTH ST. INTERSECTION IMPROVEMENTS PROJECT (THE “PROJECT”) IN THE AMOUNT NOT TO EXCEED $573,908
WHEREAS, on August 27, 2026, the City of San Rafael (“City”) advertised and solicited a Request for Qualifications in accordance with the City’s Municipal Code, for the project entitled:
“Second St and Fourth St Intersection Improvements Project” City Project No. C441140910
Federal Project No. CML-5043(048)
(hereinafter referred to as the “Project”) in accordance with the plans and specifications, therefore, on file in the office of the Department of Public Works; and WHEREAS, the Department of Public Works received one proposal; and WHEREAS, staff reviewed the proposal and identified Consor North America, Inc., as a qualified firm; and
WHEREAS, the cost proposal from Consor North America, Inc. was found to be complete and within industry standards; and
WHEREAS, funding appropriations in the amount of $3,817,000 have previously been approved for this Project through the fiscal year (FY) 2025-26 budget from the Gas Tax Fund (Fund 206); and
WHEREAS, City Council authorized amendments to the FY 2026-27 budget to reflect carry-over of available unencumbered FY 2025-26 appropriations including approximately $3,817,000 in the Gas Tax Fund (Fund 206) for the Project; and WHEREAS, the authorized carry-over of unencumbered FY 2025-26 appropriations in the Gas Tax Fund (Fund 206) is sufficient to cover the cost of the Professional Services Agreement.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN RAFAEL RESOLVES as follows:

1. The foregoing recitals are true and correct.

2. The City Manager is hereby authorized to execute a Professional Services Agreement with Consor North America, Inc. to provide construction management, inspection, and material testing services for the Project in the amount not to exceed $573,908, in a form approved by the City Attorney.

3. The Director of Public Works or designee is hereby authorized to take any and all such actions and make changes as may be necessary to accomplish the purpose of this resolution.

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:

Lindsay Lara, City Clerk

Notice of Exemption Appendix E
To: Office of Planning and Research
P.O. Box 3044, Room 113
Sacramento, CA 95812-3044
From: (Public Agency): _c_it_y_o_f _s _an_R_af_a_el _____ _ 111 Morphew St
San Rafael, CA 94901
County Clerk
County of: _M_a_rin ______ _ (Address)
3501 Chtic C9i'1let O,. #234
San Rafael, CA 94303 ~O[L~@
Project Title: San Rafael 2nd and 4th Street Intersection Improvements SEP l B lOl§ Project Applicant: _c_it_y_o_f _s_an_ R_a_fa_e_l _ _ ____ _ _ _________ IH"rs.,,.HT"E.,..,L""L""'_,.~f-J~·~J"-:!Ul-,'-:-~ Project Location - Specific: !~T'.~~~, C6~~
Intersection of 2nd and 4th Street in San Rafael, California Project Location - City: San Rafael Project Location - County: Marin Description of Nature, Purpose and Beneficiaries of Project:

The City of San Rafael proposes to improve access to the non-conventional multi-legged Intersection of 2nd and 4th Slleet at the City's weste~y gateway, where a prlncipal arterial and minor arterial roadway meets a frontage road and residential streets. This project will reconfigure !he intersection and improv~ the traffic signals to extend the Cross Marin Bikeway, while improving access and safety for pedestrians. The work consists of demolition and concrete work including side\Valks, curb ramps. and realigning curbs, traffic signal modifications/upgrades, street safety lightning, pavement work, landscape, signage, striping, bicycle improvements, and transit stop. The project will take place within the City's right-of-way.

Name of Public Agency Approving Project: _C_it_y_o_f_S_a_n_R_a_fa_e_l _______ ___ _____ __ _ Name of Person or Agency Carrying Out Project: _c_it_y_o_f_S_a_n_R_a_fa_e_l _ _____ _ _ _ ____ __ _ Exempt Status: {check one):

D Ministerial (Sec. 21 0B0(b)(1 ); 15268);
D Declared Emergency (Sec. 21080(b)(3); 15269(a));
D Emergency Project (Sec. 21080(b)(4); 15269(b)(c));
ul Categorical Exemption. State type and section number: ExiSting streets, Section 15301 (c) D Statutory Exemptions. State code number: _ ________ _ _________ _ _ Reasons why project is exempt:

The project consists of the alteration of existing public streets, sidewalks, gutters, bicycle lanes, pedestrian crossings, and traffic signals that do not create or expand additional automobile lanes.

Lead Agency
Contact Person: Grey Melgard - --------- ---- Area Code/Telephone/Extension: 4 1 5-485-3355 If filed by applicant:

1. Attach certified document of exemption finding.

2. Has a Notice of Exempti n been filed by the public agency approving the project? • Yes No Signature:
• Signed by Lead Agency Signed by Applicant
Authority cited: Sections 21083 and 2111 D, Public Resources Code.

Reference: Sections 21108, 21152, and 21152.1 , Public Resources Code.

Title: Senior Civil Engineer
Date Received for fi ling at QPR: _ ____ _
Revised 2011
_ _ _

FOR CITY CLERK ONLY
Council Meeting:

Disposition:

SAN RAFAEL SUCCESSOR AGENCY AGENDA REPORT
Department: Finance
Prepared by: Shawn Plate, Finance Manager City Manager Approval: ___ TOPIC: DISSOLUTION OF THE SUCCESSOR AGENCY TO THE SAN RAFAEL

REDEVELOPMENT AGENCY
SUBJECT: RESOLUTION OF THE SUCCESSOR AGENCY TO THE SAN RAFAEL

REDEVELOPMENT AGENCY IN THE MATTER OF APPROVING A RENEWED

REQUEST TO FORMALLY DISSOLVE THE SUCCESSOR AGENCY
RECOMMENDATION:

Staff recommends that the City Council, acting as the Governing Board of the Successor Agency, adopt a resolution formally renewing the request to dissolve the Successor Agency to the San Rafael Redevelopment Agency.

BACKGROUND:

On December 29, 2011, the California Supreme Court delivered its decision in the California Redevelopment Association v. Matosantos case, finding Assembly Bill X1 26 largely constitutional. The Court’s decision meant that all California redevelopment agencies, including the San Rafael Redevelopment Agency (“Redevelopment Agency”), were dissolved on February 1, 2012.

On January 3, 2012, the San Rafael City Council adopted a resolution to serve as the Successor Agency to the former Redevelopment Agency. The Successor Agency then held the former Redevelopment Agency’s unobligated funds and was charged with the responsibility of paying off its existing debts, disposing of the former Redevelopment Agency’s properties and assets to help pay off debts and return revenues to the local government entities that receive property taxes, and winding up the affairs of the former Redevelopment Agency.

On June 17, 2024, the San Rafael City Council, acting as the Governing Board of the Successor Agency, adopted Resolution No. 2024-01 to formally request dissolution of the Successor Agency based on acceptance of substantial evidence that conditions requisite to dissolve the Successor Agency had been met.

Per Health & Safety Code (HSC) Section 34187(b), the Successor Agency shall submit to the Oversight Board, with a copy of the request to the County Auditor-Controller, a request to dissolve once the following Agenda Item No: SA 1.a
Meeting Date: October 19, 2026
SAN RAFAEL SUCCESSOR AGENCY AGENDA REPORT / Page: 2
three conditions have been met:
• All of the enforceable obligations on the Recognized Obligation Payment Schedule have been retired or paid off
• All real property has been disposed of pursuant to HSC Sections 34181 or 34191.4 • All outstanding litigation has been resolved
On July 30, 2024, the California Department of Finance denied the dissolution request because title to one parcel remained with the Successor Agency. The parcel, 25 Andersen Drive, was the only property designated for liquidation in the Successor Agency’s approved Long Range Property Management Plan, dated May 18, 2015.

On August 21, 2026, City staff acting on behalf of the Successor Agency completed the sale of the parcel at 25 Andersen Drive and remitted the remaining proceeds to the taxing agency (Marin County Department of Finance).

On September 29, 2026, the Marin County Successor Agency Oversight Board requested that the City, acting on behalf of the Successor Agency, formally renew the previous dissolution request.

ANALYSIS:

With the sale of 25 Andersen Drive on August 21, 2026, all real property has been disposed of. All enforceable obligations have been paid off, and there is no outstanding litigation. All three conditions in HSC Section 34187(b) have therefore been met. Upon delivery of a renewed resolution, the Marin County Successor Agency Oversight Board shall approve the request within 30 days and shall submit the request to the Department of Finance.

FISCAL IMPACT:

There is no fiscal impact to adopting the resolution.

OPTIONS:

The City Council, acting as the Governing Board of the Successor Agency, has the following options to consider on this matter:

1. Adopt the resolution.

2. Adopt a modified resolution.

3. Do not adopt the resolution.

RECOMMENDED ACTION:

ATTACHMENT:

1. Resolution
RESOLUTION NO.

WHEREAS, on December 29, 2011, the California Supreme Court delivered its decision in California Redevelopment Association v. Matosantos (“Matosantos”), finding Assembly Bill X1 26 (the “Dissolution Act”) largely constitutional; and WHEREAS, under the Dissolution Act and the California Supreme Court’s decision in Matosantos, all California redevelopment agencies, including the Redevelopment Agency of the City of San Rafael (“Redevelopment Agency”), were dissolved on February 1, 2012, and successor agencies were to be designated and vested with the responsibility of winding down the business and fiscal affairs of the former redevelopment agencies; and
WHEREAS, on January 3, 2012, the City Council of the City of San Rafael adopted a resolution electing the City to serve as the Successor Agency to the former Redevelopment Agency (the “Successor Agency”), as defined in the Dissolution Act; and WHEREAS, on June 17, 2024, the City Council, acting as the Governing Board of the Successor Agency, adopted Resolution No. 2024-01 to formally request dissolution of the Successor Agency; and
WHEREAS, on July 30, 2024, the California Department of Finance formally denied the dissolution request because there existed one remaining property under title of the Successor Agency, and the request therefore did not meet the requirements for dissolution under Health & Safety Code (HSC) Section 34187(b); and WHEREAS, on August 21, 2026, City staff acting on behalf of the Successor Agency completed the sale of the property located at 25 Andersen Drive, disposing of the asset pursuant to HSC Section 34191.4; and
WHEREAS, in accordance with HSC Section 34187(b), when all enforceable obligations have been retired or paid off, all real property has been disposed of pursuant to HSC Sections 34181 or 34191.4, and all outstanding litigation has been resolved, a successor agency shall, within 30 days of meeting the aforementioned criteria, submit to the oversight board a request, with a copy of the request to the County Auditor-Controller, to formally dissolve the successor agency. The oversight board shall approve the request within 30 days, and shall submit the request to the Department of Finance; and WHEREAS, the Marin County Successor Agency Oversight Board issued a request September 29, 2026, to formally renew the previous dissolution request; and WHEREAS, the Successor Agency has provided substantial evidence that all enforceable obligations were paid off, all real property assets had been disposed of pursuant to HSC Section 34191.4, and all outstanding litigation has been resolved pursuant to HSC Section 34187(b); and
WHEREAS, the Successor Agency shall request formal dissolution from the Marin Countywide Oversight Board, provide a copy of the request to the County AuditorRESOLUTION OF THE SUCCESSOR AGENCY TO THE SAN RAFAEL

REDEVELOPMENT AGENCY IN THE MATTER OF APPROVING A RENEWED

REQUEST TO FORMALLY DISSOLVE THE SUCCESSOR AGENCY
Controller, and, upon approval, submit a copy of the approval to the Department of Finance.

NOW, THEREFORE, BE IT RESOLVED by the City Council, acting as the Governing Board of the Successor Agency, that the recitals set forth above are true and correct and are incorporated into this Resolution by this reference.

BE IT FURTHER RESOLVED, that all necessary opportunities for public testimony and comment have been provided in compliance with State law.

BE IT FURTHER RESOLVED, that the City Council, acting as the Governing Board of the Successor Agency, hereby finds and determines that, based upon substantial evidence provided by the Successor Agency, the Successor Agency has completed its prescribed obligations under HSC Section 34187(b) and approves the renewed request to formally dissolve the Successor Agency as appropriate under State law.

BE IT FURTHER RESOLVED, that the City Council, acting as the Governing Board of the Successor Agency, hereby directs the Successor Agency’s Secretary to transmit a copy of this Resolution to the Marin Countywide Oversight Board, with a copy to the Marin County Auditor-Controller, to formally request to dissolve the Successor Agency.

BE IT FURTHER RESOLVED, that the approval of this Resolution does not commit the City or the Successor Agency to any action that may have a significant effect on the environment, and, as a result, such action does not constitute a project subject to the requirements of the California Environmental Quality Act.

BE IT FURTHER RESOLVED, that if any provision of this Resolution or the application of any such provision to any person or circumstance is held invalid, such invalidity shall not affect other provisions or applications of this Resolution that can be given effect without the invalid provision or application, and to this end the provisions of this Resolution are severable.

BE IT FURTHER RESOLVED, that this Resolution shall take effect immediately upon its adoption.

I, Lindsay Lara, Secretary to the San Rafael Successor Agency, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the Successor Agency to the Redevelopment Agency of the City of San Rafael, held on Monday, the 19th day of October, 2026, by the following vote, to wit:

AYES: Councilmembers:

NOES: Councilmembers:

ABSENT: Councilmembers:
____________________________
Lindsay Lara, City Clerk

San Rafael City CouncilOctober 19, 2026

San Rafael City Council
October 19, 2026