CITY COUNCIL AGENDA
January 11, 2022
WE PROVIDE EFFICIENT DELIVERY OF QUALITY PUBLIC SERVICES THAT ARE
ESSENTIAL TO THOSE WHO LIVE AND WORK IN SAN RAMON
David E. Hudson, Mayor • Sridhar Verose, Vice Mayor
Mark Armstrong, Councilmember • Scott Perkins, Councilmember • Sabina Zafar, Councilmember Agenda Questions: Please call the City Clerk (925) 973-2539 Documents received after publication of this Agenda and considered by the City Council in its deliberation will be available for inspection only via electronic document transfer, due to COVID-19. See the COVID-19 provisions outlined below. Please call or email the City Clerk during normal business hours if you require access to any such documents.
TELECONFERENCE REGULAR MEETING AND
CLOSED SESSION – 7:00 PM
COVID-19 ADVISORY AND MEETING PROCEDURE
Assembly Bill 361 suspends certain provisions of the Brown Act, allowing public meetings to be held by teleconference. As a precaution to protect the health and safety of staff, officials, and the general public. Councilmembers will not be physically in attendance, but will be available via video conference.
There will be no physical location for members of the public to participate in the meeting. We encourage members of the public to access the meeting online using Zoom. It is recommended that anyone wishing to view and/or participate in the meeting, download the Zoom application, www.zoom.us, before the start of the meeting. Zoom participants will have the opportunity to speak during one of the Public Comment periods (for topics not on the agenda), in addition to each of the agendized items.
If you would like to submit written public comment via email, please do so by 6:00 p.m. on Tuesday, January 11, 2022, to [email protected]. Please include “Public Comment 1/11/2022” in the subject line. In the body of the email please include your name and the item you wish to comment on. Written comments submitted will be provided to the Council prior to the start of the meeting. Written public comment will not be read aloud during the meeting. If you wish to make your comments heard, you must participate in the Zoom meeting.
There will be zero tolerance for any person addressing the Council making profane, offensive and disruptive remarks, or engaging in loud, boisterous, or other disorderly conduct, that disrupts the orderly conduct of the public meeting.
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HOW TO VIEW OR PARTICIPATE IN THE MEETING REMOTELY:
1. To view or participate in the meeting through Zoom
Livestream online at: https://cityofsanramon.zoom.us/j/92222627352 Webinar ID: 922 2262 7352
Use the “Raise Your Hand” button to request to speak when Public Comment is being taken on the Agenda item. You will then be unmuted when it is your turn to make your comment for up to three minutes. After the allotted time, you will then be re-muted.
2. To view the meeting live online at: www.sanramon.ca.gov/YouTube
3. To listen or participate in the meeting by telephone, dial: +1 (669) 900-6833 Webinar ID: 922 2262 7352
Use *9 on your telephone to raise your hand and request to speak when Public Comment is being taken on the Agenda item. You will then be unmuted when it is your turn to make your comment for up to three minutes. After the allotted time, you will then be remuted. 3 City Council Meeting – January 11, 2022
1. CALL TO ORDER/ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. ANNOUNCEMENTS
3.1 Changes and Additions to the Agenda
3.2 If you wish to speak under Public Comment or regarding an agenda item, please click the “Raise Your Hand” button on your computer or *9 on your telephone to request to speak when Public Comment is being taken on the Agenda item. You will then be unmuted when it is your turn to make your comment for up to 3 minutes. After the allotted time, you will then be re-muted.
3.3 Board, Committee and Commission Meetings
A complete list of upcoming meetings may be found on the City's website at:
www.sanramon.ca.gov. Subscription service is available at the link for automatic meeting notification. Contact the City Clerk with questions, (925) 973-2539.
4. PUBLIC COMMENT
Members of the audience are encouraged to address the City Council on any non-agenda item.
Members of the public who are participating via Zoom will have the opportunity to make comments to the City Council live through the Zoom application.
Comments from the public on non-agenda items may also be submitted by email to [email protected]. Comments received by email will not be read aloud; however, they will be forwarded to the Council for their consideration. If you wish to present your comments to the public, you may do so via Zoom or telephone during this Public Comment period or the second Public Comment period, later in the meeting. No Council action can be taken at this meeting on issues raised during Public comment, whether submitted by email or Zoom. Those wishing to have an item brought before the City Council for consideration must request so during a City Council meeting. Upon Council approval, the item will be place on the Council Policy Committee Agenda for further consideration.
For the first round of Public Comment on non-agenda items, the first 10 people to speak will have three minutes to address the Council on matters not on the agenda. Any additional Public Comment will be accommodated later in the meeting.
5. CONSENT CALENDAR
Consent Calendar items are considered routine and are acted upon by the City Council with a single action. Members of the audience wishing to provide public input may request (by email to the City Clerk or under Item 4 Public Comment) that the City Council remove the item from the Consent Calendar. Members of the public may request that items be removed from the Consent Calendar, however, the decision to remove the item is solely at the discretion of the City Council.
With respect to the approval of resolutions and ordinances, the reading of the title thereto shall be deemed a motion to waive a reading of the complete resolution or ordinance and unless there is a request by a Council member that the resolution or ordinance be read in full, further reading of the resolution or ordinance shall be deemed waived by unanimous consent of the Council. 4 City Council Meeting – January 11, 2022
5.1 Minutes of the City Council Special Meeting - December 14, 2021 Recommendation: Accept Minutes
5.2 Minutes of the City Council Regular Meeting - December 14, 2021 Recommendation: Accept Minutes
5.3 Minutes of the City Council Special Meeting – December 20, 2021 Recommendation: Accept Minutes
5.4 Minutes of the City Council Joint Meeting - December 21, 2021 Recommendation: Accept Minutes
5.5 Register of Demands as Presented by the City Treasurer (Period Ending November 30, 2021)
Recommendation: Approve Register of Demands
5.6 Resolution No. 2022-001 - Authorizing the City Manager to Execute a Grant of Easement for Sewer Purposes to Central Contra Costa Sanitary District (CCCSD) for CCCSD Job No. 6447, Located on a Portion of Parcel S (Water Quality Pond W3) of Subdivision 7984 Constructed in Conjunction with the Roadway Improvements for Dougherty Road (RA 1208) (Toll Brothers) Recommendation: Approve Resolution No. 2022-001
5.7 Resolution No. 2022-002 - Repealing Resolution No. 2021-099 and Authorizing the Mayor to Execute an Agreement with Dover Construction for As-Needed Earthwork, Maintenance, General Contracting, and Emergency Response Services for a Term Ending December 31, 2024 with the Option to Renew the Agreement for Up to Two Succeeding One-Year Terms, and in an Amount Not to Exceed $499,999
Resolution No. 2022-003 - Repealing Resolution No. 2021-100 and Authorizing the Mayor to Execute an Agreement with G.N. Henley, Inc. for As-Needed Earthwork, Maintenance, General Contracting, and Emergency Response Services for a Term Ending December 31, 2024 with the Option to Renew the Agreement for Up to Two Succeeding One-Year Terms, and in an Amount Not to Exceed $499,999
Resolution No. 2022-004 - Authorizing the Mayor to Execute an Agreement with ETIC for As-Needed Earthwork, Maintenance, General Contracting, and Emergency Response Services for a Term Ending December 31, 2024 with the Option to Renew the Agreement for Up to Two Succeeding One-Year Terms, and in an Amount Not to Exceed $499,999
Recommendation: Approve Resolution Nos. 2022-002, 2022-003, and 2022-004. 5 City Council Meeting – January 11, 2022
5.8 Resolution No. 2022-005 - Repealing Resolution No. 2021-018 and Designating and Appointing Standby Officers for the Members of the City Council and the City Manager in the Event of an Emergency
Recommendation: Approve Resolution No. 2022-005
5.9 Resolution No. 2022-006: Authorizing the Mayor To: (1) Execute a Three-Year Contract with ECS Imaging for the Purchase and Installation of Laserfiche Rio Document Management Software at a Cost of $147,421 with a FY 2021-22 NotTo-Exceed Amount of $195,000 and a Potential Six-Year Total Contract Amount of $231,657; (2) Appropriate $97,737 from General Fund Reserves to a Spendable Account in the Information Technology Division Budget to Fund the Purchase; and (3) Approve a Waiver of the City’s Purchasing Policy Recommendation: Approve Resolution No. 2022-006
5.10 Ordinance 512 - Repeal and Replace Chapter I of Division B6 of the Municipal Code to Address Senate Bill (SB) 1383 Compliance, and an Update Regarding City Compliance with Other Aspects of SB 1383, the Short-Lived Climate Pollutant Reduction Act, to Reduce the Disposal of Organic Waste Sent to Landfills
Recommendation: Waive the Second Reading, Read by Title Only, and Adopt Ordinance 512
6. SPECIAL PRESENTATIONS
7. DEFERRED CONSENT ITEMS
8. CITY COUNCIL APPOINTMENTS
9. UNFINISHED BUSINESS
9.1 Public Hearing: Resolution No. 2022-007 - Repealing and Replacing the False Alarm Fees
Recommendation: Conduct Public Hearing and Adopt Resolution No. 2022-007 Staff Report by Denton Carlson, Police Captain
10. NEW BUSINESS
10.1 Senior Citizens Advisory Committee Annual Report
Recommendation: Approve Report
Introduction by Steve Cox, Recreation Supervisor. Presentation by Molly Abreu, Chair, Senior Citizens Advisory Committee.
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10.2 Resolution No. 2022-008 - Declaring the Intent of the San Ramon City Council to Renew the San Ramon Valley Tourism Improvement District (SRVTID) and Fixing the Time and Place of a Public Meeting and a Public Hearing Thereon and Giving Notice Thereof
Recommendation: Approve Resolution No. 2022-008
Staff Report by Steven Spedowfski, Deputy City Manager
10.3 Government Finance Officers Association (GFOA) Distinguished Budget Presentation Award
Introduction by Kelly Sessions, Administrative Services Director
10.4 Annual Audit Report for the City of San Ramon for the Fiscal Year Ended June 30, 2021
Recommendation: Accept Report
Staff Report by Candace Daniels, Finance Division Manager
10.5 Resolution No. 2022-009 - Approving the 2022 City Council Liaison Appointments to the City Committees, City Foundations, City Liaisons, Council Committees, Regional Committees, Other Agencies, and Ex-Officio Assignments Resolution No. 2022-010 - Approving the 2022 City Council Appointments to the Central Contra Costa Transit Authority
Resolution No. 2022-011 - Approving the 2022 City Council Appointments to the Southwest Area Transportation Committee
Resolution No. 2022-012 - Approving the 2022 City Council Appointments to the Tri-Valley Transportation Council
Recommendation: Approve Resolution Nos. 2022-009, 2022-010, 2022-011, and 2022-012.
Staff Report by Christina Franco, City Clerk
11. CITY MANAGER COMMENTS
12. PUBLIC COMMENT
At this time, those in the audience who have not previously spoken under the previous Public Comment (Agenda Item 4) are encouraged to address the City Council on any item not already included in tonight’s agenda. No Council action can be taken at this meeting on issues raised during Public Comment. Comments received live via Zoom will be limited to three minutes. Those wishing to have an item brought before the City Council for consideration must request so during a City Council meeting. Upon City Council approval, the item will be placed on the Council Policy Committee agenda for further consideration. 7 City Council Meeting – January 11, 2022
13. CITY COUNCIL MEMBERS' AND MAYOR'S COMMENTS
14. CLOSED SESSION
14.1 Convene to Closed Session Pursuant to Govt. Code Section 59457 to Perform the Evaluation of the City Manager.
14.2 Report on Closed Session
15. ADJOURNMENT
I hereby certify the attached City Council agenda was posted 72 hours before the noted meeting:
Dated: January 7, 2022
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The agenda with links to minutes and staff reports is available on the City’s website:
www.sanramon.ca.gov
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This Agenda is posted in accordance with Government Code Section 54954.2(a).
To request a disability-related accommodation(s) to participate in the meeting, please contact the City Clerk 24 hours in advance of the meeting at 925-973-2539. * * * * *
Information for public participation at Council meetings, including the time limits for addressing the Council, is provided on the agenda.
If you have any questions, please contact the City Clerk prior to the meeting. * * * * *
Regular City Council meetings are broadcast on Contra Costa Television (CCTV) (Channel 27) on Wednesdays at 7:00 p.m. and Thursdays at 1:00 p.m. immediately following the meeting.
Regular City Council meetings are also broadcast on AT&T U-Verse (Channel 99).
Regular City Council meetings may also be viewed at
http://sanramonca.iqm2.com/citizens/default.aspx