MINUTES OF THE
CITY OF SAN RAMON
CITY COUNCIL MEETING
January 11, 2022
1. CALL TO ORDER/ROLL CALL
The meeting was called to order at 7:00 p.m.
Prior to roll call, the City Attorney made an announcement that the meeting was conducted pursuant to the provisions under Assembly Bill 361 relaxing the requirements pertaining to remote meetings under the Brown Act. AB 361 authorizes state and local legislative bodies including the City Council, to hold public meetings by teleconference.
AB 361 allow public meetings accessible to the public via electronic means, including telephone.
The City Council and City Clerk were instructed to take roll call votes for the meeting.
The City Clerk conducted Roll Call.
Attendee Name Title Status Arrived
Dave Hudson Mayor Present 7:00 PM
Sridhar Verose Vice Mayor Present 7:00 PM
Mark Armstrong Council Member Present 7:00 PM
Scott Perkins Council Member Present 7:00 PM
Sabina Zafar Councilmember Present 7:00 PM
Also in attendance City Manager Joe Gorton, City Attorney Martin Lysons, City Clerk Christina Franco, Administrative Services Director Kelly Sessions, Deputy City Manager Steven Spedowfski, Police Captain Denton Carlson, Finance Division Manager Candace Daniels, and Parks and Community Services Supervisor Steven Cox.
2. PLEDGE OF ALLEGIANCE
3. ANNOUNCEMENTS
3.1 Changes and Additions to the Agenda
3.2 If you wish to speak under Public Comment or regarding an agenda item, please click the “Raise Your Hand” button on your computer or *9 on your telephone to request to speak when Public Comment is being taken on the Agenda item. You will then be unmuted when it is your turn to make your comment for up to 3 minutes. After the allotted time, you will then be re-muted.
3.3 Board, Committee and Commission Meetings
A complete list of upcoming meetings may be found on the City's website at:
www.sanramon.ca.gov. Subscription service is available at the link for automatic meeting notification. Contact the City Clerk with questions, (925) 973-2539. 2 City Council Meeting – January 11, 2022
4. PUBLIC COMMENT
Public comment was received from Sue Bock, Rita Chakrabarti, and Joyce Carr. Written public comment was received from Rita Chakrabarti and Veronica Benjamin.
5. CONSENT CALENDAR
Consent Calendar items are considered routine and are acted upon by the City Council with a single action. Members of the audience wishing to provide public input may request (by email to the City Clerk or under Item 4 Public Comment) that the City Council remove the item from the Consent Calendar. Members of the public may request that items be removed from the Consent Calendar, however, the decision to remove the item is solely at the discretion of the City Council.
With respect to the approval of resolutions and ordinances, the reading of the title thereto shall be deemed a motion to waive a reading of the complete resolution or ordinance and unless there is a request by a Council member that the resolution or ordinance be read in full, further reading of the resolution or ordinance shall be deemed waived by unanimous consent of the Council.
Cm. Zafar's motion to approve items 5.1 - 5.10 was seconded by Cm. Perkins. A roll call vote was taken and the motion was approved 5-0-0-0.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Sabina Zafar, Councilmember
SECONDER: Scott Perkins, Councilmember
AYES: Hudson, Verose, Armstrong, Perkins, Zafar
5.1 Minutes of the City Council Special Meeting - December 14, 2021 Recommendation: Accept Minutes
5.2 Minutes of the City Council Regular Meeting - December 14, 2021 Recommendation: Accept Minutes
5.3 Minutes of the City Council Special Meeting - December 20, 2021 5:00 PM Recommendation: Accept Minutes
5.4 Minutes of the City Council/Planning Commission Joint Meeting - December 21, 2021 Recommendation: Accept Minutes
5.5 Register of Demands as Presented by the City Treasurer (Period Ending November 30, 2021)
Recommendation: Approve Register of Demands
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5.6 Resolution No. 2022-001 - Authorizing the City Manager to Execute a Grant of Easement for Sewer Purposes to Central Contra Costa Sanitary District (CCCSD) for CCCSD Job No. 6447, Located on a Portion of Parcel S (Water Quality Pond W3) of Subdivision 7984 Constructed in Conjunction with the Roadway Improvements for Dougherty Road (RA 1208) (Toll Brothers) Recommendation: Approve Resolution No. 2022-001
5.7 Resolution No. 2022-002 - Repealing Resolution No. 2021-099 and Authorizing the Mayor to Execute an Agreement with Dover Construction for As-Needed Earthwork, Maintenance, General Contracting, and Emergency Response Services for a Term Ending December 31, 2024 with the Option to Renew the Agreement for Up to Two Succeeding One-Year Terms, and in an Amount Not to Exceed $499,999
Resolution No. 2022-003 - Repealing Resolution No. 2021-100 and Authorizing the Mayor to Execute an Agreement with G.N. Henley, Inc. for As-Needed Earthwork, Maintenance, General Contracting, and Emergency Response Services for a Term Ending December 31, 2024 with the Option to Renew the Agreement for Up to Two Succeeding One-Year Terms, and in an Amount Not to Exceed $499,999
Resolution No. 2022-004 - Authorizing the Mayor to Execute an Agreement with ETIC for As-Needed Earthwork, Maintenance, General Contracting, and Emergency Response Services for a Term Ending December 31, 2024 with the Option to Renew the Agreement for Up to Two Succeeding One-Year Terms, and in an Amount Not to Exceed $499,999
Recommendation: Approve Resolution Nos. 2022-002, 2022-003, and 2022-004.
5.8 Resolution No. 2022-005 - Repealing Resolution No. 2021-018 and Designating and Appointing Standby Officers for the Members of the City Council and the City Manager in the Event of an Emergency
Recommendation: Approve Resolution No. 2022-005
5.9 Resolution No. 2022-006 - 2022-006: Authorizing the Mayor To: (1) Execute a Three-Year Contract with ECS Imaging for the Purchase and Installation of Laserfiche Rio Document Management Software at a Cost of $147,421 with a FY 2021-22 Not-To-Exceed Amount of $195,000 and a Potential Six-Year Total Contract Amount of $231,657; (2) Appropriate $97,737 from General Fund Reserves to a Spendable Account in the Information Technology Division Budget to Fund the Purchase; and (3) Approve a Waiver of the City’s Purchasing Policy Recommendation: Adopt the Resolution 2022-006
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5.10 Ordinance 512 - Repeal and Replace Chapter I of Division B6 of the Municipal Code to Address Senate Bill (SB) 1383 Compliance, and an Update Regarding City Compliance with Other Aspects of SB 1383, the Short-Lived Climate Pollutant Reduction Act, to Reduce the Disposal of Organic Waste Sent to Landfills
Recommendation: Waive the Second Reading, Read by Title Only, and Adopt Ordinance 512
6. SPECIAL PRESENTATIONS
7. DEFERRED CONSENT ITEMS
8. CITY COUNCIL APPOINTMENTS
9. UNFINISHED BUSINESS
9.1 Resolution No. 2022-007 - Public Hearing: Repealing and Replacing the False Alarm Fees
Recommendation: Conduct Public Hearing and Adopt Resolution 2022-007 Staff report by Police Captain Denton Carlson.
Mayor Hudson opened the Public Hearing. There was no public comment received. Vice Mayor Verose's motion to close the public hearing was seconded by Cm. Perkins. A roll call vote was taken and the motion was approved 5-0-0-0.
Cm. Armstrong's motion to approve Resolution No. 2022-007 repealing and replacing the false alarm fee was seconded by Cm. Perkins. A roll call vote was taken and the motion was approved 5-0-0-0.
10. NEW BUSINESS
10.1 Senior Citizens Advisory Committee Annual Report
Recommendation: Approve Report
Recreation Supervisor Steven Cox introduced the item and Molly Abreu, Chair of the Senior Advisory Committee. Ms. Abreu provided the presentation of the annual report.
10.2 Resolution No. 2022-008 - Declaring the Intent of the San Ramon City Council to Renew the San Ramon Valley Tourism Improvement District (SRVTID) and Fixing the Time and Place of a Public Meeting and a Public Hearing Thereon and Giving Notice Thereof
Recommendation: Approve Resolution No. 2022-008
Deputy City Manager Steven Spedowfski provided an overview of the staff report, and introduced Dennis Garrison representing Discover San Ramon and Carson Lambeth representing Civitas.
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Cm. Perkins' motion to approve Resolution No. 2022-008 and setting a public meeting for January 25, 2022 and a public hearing for March 8, 2022 was seconded by Vice Mayor Verose. A roll call vote was taken and the motion was approved 5-0-0-0.
RESULT: APPROVED [UNANIMOUS]
MOVER: Scott Perkins, Councilmember
SECONDER: Sridhar Verose, Vice Mayor
AYES: Hudson, Verose, Armstrong, Perkins, Zafar
10.3 Government Finance Officers Association (GFOA) Distinguished Budget Presentation Award
Administrative Services Director Kelly Sessions introduced the item and provided an overview of the award the City received.
10.4 Annual Audit Report for the City of San Ramon for the Fiscal Year Ended June 30, 2021
Recommendation: Accept Report
Finance Division Manager Candace Daniels provided the overview of the staff report and introduced consultant Ahmad Gharaibeh representing Eide Baily LLP.
10.5 Resolution No. 2022-009 - Approving the 2022 City Council Liaison Appointments to the City Committees, City Foundations, City Liaisons, Council Committees, Regional Committees, Other Agencies, and Ex-Officio Assignments Resolution No. 2022-010- Approving the 2022 City Council Appointments to the Central Contra Costa Transit Authority
Resolution No. 2022-011- Approving the 2022 City Council Appointments to the Southwest Area Transportation Committee
Resolution No. 2022-012 Approving the 2022 City Council Appointments to the Tri-Valley Transportation Council
Recommendation: Approve Resolution Nos. 2022-009, 2022-010, 2022-011, and 2022-012.
City Clerk Christina Franco provided the staff report.
The City Council discussed the Exhibit to Resolution No. 2022-009 and made the following changes;
- Cm. Armstrong to be the representative to the Open Space Advisory Committee - Remove Cm. Armstrong as the alternate to East Bay Regional Communications Systems Authority (EBRCSA)
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Cm. Perkins' motion to approve Resolution No. 2022-009 with the amended changes to the Exhibit was seconded by Vice Mayor Verose. A roll call vote was taken and the motion was approved 5-0-0-0.
Cm. Perkins' motion to approve Resolutions No. 2022-010, 2022-011, and 2022-012 was seconded by Vice Mayor Verose. A roll call vote was taken and the motion was approved 5-0-0-0.
11. CITY MANAGER COMMENTS
12. PUBLIC COMMENT
13. CITY COUNCIL MEMBERS' AND MAYOR'S COMMENTS
14. CLOSED SESSION
14.1 Convene to Closed Session Pursuant to Govt. Code Section 59457 to Perform the Evaluation of the City Manager.
The City Council convened to closed session at 8:42 p.m.
14.2 Report on Closed Session
The City Council reconvened from closed session at 10:03 p.m.
By a vote of 5 to 0, the City Council has elected to execute a two-year extension to the City Manager Joe Gorton’s contract. The proposed extension shall further provide for a $24,500 monthly salary, plus a one-time bonus of $1,000. The contract extension will be brought before the City Council for its consideration in open session at its next regularly scheduled meeting on January 25, 2022.
15. ADJOURNMENT
The meeting was adjourned at 10:06 p.m.