CITY COUNCIL AGENDA
January 18, 2022
WE PROVIDE EFFICIENT DELIVERY OF QUALITY PUBLIC SERVICES THAT ARE
ESSENTIAL TO THOSE WHO LIVE AND WORK IN SAN RAMON
David E. Hudson, Mayor • Sridhar Verose, Vice Mayor
Mark Armstrong, Councilmember • Scott Perkins, Councilmember • Sabina Zafar, Councilmember Agenda Questions: Please call the City Clerk (925) 973-2539 Documents received after publication of this Agenda and considered by the City Council in its deliberation will be available for inspection only via electronic document transfer, due to COVID-19. See the COVID-19 provisions outlined below. Please call or email the City Clerk during normal business hours if you require access to any such documents.
TELECONFERENCE SPECIAL MEETING – 5:00 PM
COVID-19 ADVISORY AND MEETING PROCEDURE
Assembly Bill 361 suspends certain provisions of the Brown Act, allowing public meetings to be held by teleconference. As a precaution to protect the health and safety of staff, officials, and the general public. Councilmembers will not be physically in attendance, but will be available via video conference.
There will be no physical location for members of the public to participate in the meeting. We encourage members of the public to access the meeting online using Zoom. It is recommended that anyone wishing to view and/or participate in the meeting, download the Zoom application, www.zoom.us, before the start of the meeting. Zoom participants will have the opportunity to speak during one of the Public Comment periods (for topics not on the agenda), in addition to each of the agendized items.
If you would like to submit written public comment via email, please do so by 4:00 p.m. on Tuesday, January 18, 2022, to [email protected]. Please include “Public Comment 1/18/2022” in the subject line. In the body of the email please include your name and the item you wish to comment on. Written comments submitted will be provided to the Council prior to the start of the meeting. Written public comment will not be read aloud during the meeting. If you wish to make your comments heard, you must participate in the Zoom meeting.
There will be zero tolerance for any person addressing the Council making profane, offensive and disruptive remarks, or engaging in loud, boisterous, or other disorderly conduct, that disrupts the orderly conduct of the public meeting.
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HOW TO VIEW OR PARTICIPATE IN THE MEETING REMOTELY:
1. To view or participate in the meeting through Zoom
Livestream online at: https://cityofsanramon.zoom.us/j/95073009118 Webinar ID: 950 7300 9118
Use the “Raise Your Hand” button to request to speak when Public Comment is being taken on the Agenda item. You will then be unmuted when it is your turn to make your comment for up to three minutes. After the allotted time, you will then be re-muted.
2. To view the meeting live online at: www.sanramon.ca.gov/YouTube
3. To listen or participate in the meeting by telephone, dial: +1 (669) 900-6833 Webinar ID: 950 7300 9118
Use *9 on your telephone to raise your hand and request to speak when Public Comment is being taken on the Agenda item. You will then be unmuted when it is your turn to make your comment for up to three minutes. After the allotted time, you will then be remuted. 3 City Council Special Meeting – January 18, 2022
1. CALL TO ORDER/ROLL CALL
2. NEW BUSINESS
2.1 Minute Order No. 2022-001 - Authorizing the Continued Use of Teleconferencing for the Meetings of All City Legislative Bodies for the Next 30 Days, Pursuant to the Provisions of AB 361 and as Adopted by Minute Order No. 2021-005 Recommendation: Approve Minute Order No. 2022-001
3. ADJOURNMENT
I hereby certify the attached City Council agenda was posted 72 hours before the noted meeting:
Dated: January 14, 2022
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The agenda with links to minutes and staff reports is available on the City’s website:
www.sanramon.ca.gov
* * * * *
This Agenda is posted in accordance with Government Code Section 54954.2(a).
To request a disability-related accommodation(s) to participate in the meeting, please contact the City Clerk 24 hours in advance of the meeting at 925-973-2539. * * * * *
Information for public participation at Council meetings, including the time limits for addressing the Council, is provided on the agenda.
If you have any questions, please contact the City Clerk prior to the meeting. * * * * *
Regular City Council meetings are broadcast on Contra Costa Television (CCTV) (Channel 27) on Wednesdays at 7:00 p.m. and Thursdays at 1:00 p.m. immediately following the meeting.
Regular City Council meetings are also broadcast on AT&T U-Verse (Channel 99).
Regular City Council meetings may also be viewed at
http://sanramonca.iqm2.com/citizens/default.aspx
CITY COUNCIL STAFF REPORT
DATE: January 18, 2022
TO: City Council/City Manager
FROM: Christina Franco, City Clerk
By: Christina Franco, City Clerk
SUBJECT: MINUTE ORDER NO. 2022-001 - Authorizing the Continued Use of Teleconferencing for the Meetings of All City Legislative Bodies for the Next 30 Days, Pursuant to the Provisions of AB 361 and as Adopted by Minute Order No. 2021-005
RECOMMENDED ACTION
Staff recommends approving this Minute Order to continue the use of teleconferencing for the meetings of all city legislative bodies (as defined by the Brown Act) pursuant to Assembly Bill (AB) 361 effective immediately.
BACKGROUND/DISCUSSION
Beginning in March of 2020, the Governor issued a series of Executive Orders relaxing certain provisions of the Brown Act in response to the COVD-19 pandemic. In short, those orders allowed local governments to conduct their meetings remotely, so long as members of the public still had the ability to view, listen and comment on items on the agenda. The most recent of these Orders expired on September 30, 2021. On September 15, 2021, the Governor signed into law AB 361, an urgency measure, effective immediately. AB 361 builds upon Executive Order ("EO") N-29-20, issued by the Governor on March 17, 2020, which relaxed the teleconferencing requirements of the Brown Act to facilitate virtual meetings during the COVID-19 declared emergency. The order specifies that for any meetings held to determine if remote meetings are justified beyond September 30, local legislative bodies must follow the statutory requirements established by AB 361.
On October 4, 2021 at the City Council special meeting the Council adopted Resolution No. 2021-114 approving the continued use of teleconferencing for the meetings of all City legislative bodies pursuant to the provisions of AB 361. Additionally, at the special meeting the Council made a separate motion to place a minute order on each Council agenda to reconsider the factors, and the motion was approved 4-0-1-0.
AB 361 contains several requirements in order to continue the use of remote meetings. These include:
There must be a state of emergency declared under the California Emergency Services
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Act. This effectively means the Governor must have declared the emergency. During that state of emergency, either state or local officials have imposed or recommended measures to promote social distancing, or that meeting in person would present an imminent risk to the health or safety of attendees. In order to continue to utilize remote meetings, the Council must reconsider the factors above every 30 days and adopt the following findings by majority vote:
The legislative body has reconsidered the circumstances of the state of emergency. Any of the following circumstances exist:
o The state of emergency continues to directly impact the ability of the members to meet safely in person.
o State or local officials continue to impose or recommend measures to promote social distancing.
The City is in currently in compliance with AB 361 requirements for conducting public meetings with our current implemented teleconference procedures. By approving this Minute Order, the Council adopts the above required findings to allow continued virtual meetings for all of the City’s legislative bodies and committees for the next 30 days. A similar Minute Order will be brought before the Council at every regular meeting as long as the current state of emergency exists.
The state of emergency proclaimed by the Governor on March 4, 2020, related to the COVID-19 pandemic has not been rescinded and remains in effect. Both state and local health officials continue to recommend social distancing and masking to help stop the spread of the virus.
The Minute Order applies to all of the City’s legislative bodies, as defined by the Brown Act, and will remain in effect for the next 30 days.
FISCAL ANALYSIS
None.
STEPS FOLLOWING APPROVAL
If approved, all subsequent Minute Orders will be presented by title only on the council agenda and referenced to this Minute Order No. 2021-005.
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