CITY COUNCIL AGENDA
February 22, 2022
WE PROVIDE EFFICIENT DELIVERY OF QUALITY PUBLIC SERVICES THAT ARE
ESSENTIAL TO THOSE WHO LIVE AND WORK IN SAN RAMON
David E. Hudson, Mayor • Sridhar Verose, Vice Mayor
Mark Armstrong, Councilmember • Scott Perkins, Councilmember • Sabina Zafar, Councilmember Agenda Questions: Please call the City Clerk (925) 973-2539 Documents received after publication of this Agenda and considered by the City Council in its deliberation will be available for inspection only via electronic document transfer, due to COVID-19. See the COVID-19 provisions outlined below. Please call or email the City Clerk during normal business hours if you require access to any such documents.
TELECONFERENCE REGULAR MEETING – 7:00 PM
COVID-19 ADVISORY AND MEETING PROCEDURE
Assembly Bill 361 suspends certain provisions of the Brown Act, allowing public meetings to be held by teleconference. As a precaution to protect the health and safety of staff, officials, and the general public. Councilmembers will not be physically in attendance, but will be available via video conference.
There will be no physical location for members of the public to participate in the meeting. We encourage members of the public to access the meeting online using Zoom. It is recommended that anyone wishing to view and/or participate in the meeting, download the Zoom application, www.zoom.us, before the start of the meeting. Zoom participants will have the opportunity to speak during one of the Public Comment periods (for topics not on the agenda), in addition to each of the agendized items.
If you would like to submit written public comment via email, please do so by 6:00 p.m. on Tuesday, February 22, 2022, to [email protected]. Please include “Public Comment 2/22/2022” in the subject line. In the body of the email please include your name and the item you wish to comment on. Written comments submitted will be provided to the Council prior to the start of the meeting. Written public comment will not be read aloud during the meeting. If you wish to make your comments heard, you must participate in the Zoom meeting.
There will be zero tolerance for any person addressing the Council making profane, offensive and disruptive remarks, or engaging in loud, boisterous, or other disorderly conduct, that disrupts the orderly conduct of the public meeting.
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HOW TO VIEW OR PARTICIPATE IN THE MEETING REMOTELY:
1. To view or participate in the meeting through Zoom
Livestream online at: https://cityofsanramon.zoom.us/j/93921386893 Webinar ID: 939 2138 6893
Use the “Raise Your Hand” button to request to speak when Public Comment is being taken on the Agenda item. You will then be unmuted when it is your turn to make your comment for up to three minutes. After the allotted time, you will then be re-muted.
2. To view the meeting live online at: www.sanramon.ca.gov/YouTube
3. To listen or participate in the meeting by telephone, dial: +1 (669) 900-6833 Webinar ID: 939 2138 6893
Use *9 on your telephone to raise your hand and request to speak when Public Comment is being taken on the Agenda item. You will then be unmuted when it is your turn to make your comment for up to three minutes. After the allotted time, you will then be remuted. 3 City Council Meeting – February 22, 2022
1. CALL TO ORDER/ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. ANNOUNCEMENTS
3.1 Changes and Additions to the Agenda
3.2 If you wish to speak under Public Comment or regarding an agenda item, please click the “Raise Your Hand” button on your computer or *9 on your telephone to request to speak when Public Comment is being taken on the Agenda item. You will then be unmuted when it is your turn to make your comment for up to 3 minutes. After the allotted time, you will then be re-muted.
3.3 Board, Committee and Commission Meetings
A complete list of upcoming meetings may be found on the City's website at:
www.sanramon.ca.gov. Subscription service is available at the link for automatic meeting notification. Contact the City Clerk with questions, (925) 973-2539.
4. PUBLIC COMMENT
Members of the audience are encouraged to address the City Council on any non-agenda item.
Members of the public who are participating via Zoom will have the opportunity to make comments to the City Council live through the Zoom application.
Comments from the public on non-agenda items may also be submitted by email to [email protected]. Comments received by email will not be read aloud; however, they will be forwarded to the Council for their consideration. If you wish to present your comments to the public, you may do so via Zoom or telephone during this Public Comment period or the second Public Comment period, later in the meeting. No Council action can be taken at this meeting on issues raised during Public comment, whether submitted by email or Zoom. Those wishing to have an item brought before the City Council for consideration must request so during a City Council meeting. Upon Council approval, the item will be place on the Council Policy Committee Agenda for further consideration.
For the first round of Public Comment on non-agenda items, the first 10 people to speak will have three minutes to address the Council on matters not on the agenda. Any additional Public Comment will be accommodated later in the meeting.
5. CONSENT CALENDAR
Consent Calendar items are considered routine and are acted upon by the City Council with a single action. Members of the audience wishing to provide public input may request (by email to the City Clerk or under Item 4 Public Comment) that the City Council remove the item from the Consent Calendar. Members of the public may request that items be removed from the Consent Calendar, however, the decision to remove the item is solely at the discretion of the City Council.
With respect to the approval of resolutions and ordinances, the reading of the title thereto shall be deemed a motion to waive a reading of the complete resolution or ordinance and unless there is a request by a Council member that the resolution or ordinance be read in full, further reading of the resolution or ordinance shall be deemed waived by unanimous consent of the Council. 4 City Council Meeting – February 22, 2022
5.1 Minutes of the City Council Special Meeting - February 7, 2022 Recommendation: Accept Minutes
5.2 Minutes of the City Council Special Meeting - February 8, 2022 Recommendation: Accept Minutes
5.3 Minutes of the City Council Regular Meeting – February 8, 2022 Recommendation: Accept Minutes
5.4 Register of Demands as Presented by the City Treasurer (Period Ending January 31, 2022)
Recommendation: Approve Register of Demands
5.5 Minute Order No. 2022-005 - Authorizing the Continued Use of Teleconferencing for the Meetings of All City Legislative Bodies for the Next 30 Days, Pursuant to the Provisions of AB 361 and as Adopted by Minute Order No. 2021-005 Recommendation: Approve Minute Order No. 2022-005
5.6 Resolution No. 2022-023 - Authorizing the Mayor to Execute a Three-Year Agreement with Sean Baker Design, Inc. for Graphic Design Services in an Amount Not to Exceed $150,000
Recommendation: Approve Resolution No. 2022-023
5.7 Resolution No. 2022-024 - Authorizing the Mayor to Execute Amendment No. 3 to the Agreement with CivicPlus, Inc. for Software Licensing and Hosting Services Extending the Term to February 20, 2023 and Authorizing Additional Funds of $62,500 for a Cumulative Contract Amount Not to Exceed $359,375 Recommendation: Approve Resolution No. 2022-024
5.8 Resolution No. 2022-025 - Authorizing Approval of Purchases with HD Supply Facilities Maintenance, Ltd. for the Provision of Janitorial Supplies for a Total Cumulative Five-Year Amount Not to Exceed $500,000 through December 31, 2026
Recommendation: Approve Resolution No. 2022-025
5.9 Resolution No. 2022-026 - Authorizing the Mayor to Execute Amendment No. 2 to the Agreement with Musco Sports Lighting, LLC (C2016-017) for the San Ramon Olympic Pool Deck Lighting Replacement as Part of San Ramon Olympic Pool Equipment Replacement Project (CIP 925479) in an Amount Not to Exceed $78,616, for a New Total Cumulative Amount Not to Exceed $378,616; and Extending the Terms and Conditions for 180 Days from the Date of Issuance of a New Notice to Proceed
Recommendation: Approve Resolution No. 2022-026
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5.10 Resolution No. 2022-027 - Authorizing the Appropriation of $178,820 from the Vehicle Replacement Fund for the Purchase of Four Patrol Dodge Charger Replacement Vehicles
Recommendation: Approve Resolution No. 2022-027
6. SPECIAL PRESENTATIONS
6.1 Proclamation Declaring February 2022 as Black History Month.
7. DEFERRED CONSENT ITEMS
8. CITY COUNCIL APPOINTMENTS
9. UNFINISHED BUSINESS
10. NEW BUSINESS
10.1 Resolution No. 2022-028 - Authorizing the Mayor to Execute an Agreement with DeSilva Gates Construction, LLC for the Construction of the Crow Canyon Road Widening Project (CIPs 905312 and 905328) from Alcosta Boulevard to St.
George Road in an Amount Not to Exceed $14,296,956; and Appropriating $4,000,000 from the Southern Contra Costa Joint Exercise of Power Authority (SCCJEPA) Regional Impact Fees Fund to CIP 905328
Recommendation: Approve Resolution No. 2022-028
Staff Report by Robin Bartlett, Public Works Division Manager
10.2 Public Hearing: Ordinance (Next in Line) - Repealing and Replacing Section A3- 22 (Districts) of the San Ramon Municipal Code
Recommendation: Introduce the Ordinance, Waive the Reading, Open the Public Hearing, Receive Public Testimony, Close the Public Hearing and Set the March 8, 2022 Meeting for Ordinance Adoption.
Staff Report by Martin Lysons, City Attorney
10.3 San Ramon Police Department Annual Report
Recommendation: Receive Report
Report by Craig Stevens, Police Chief
11. CITY MANAGER COMMENTS
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12. PUBLIC COMMENT
At this time, those in the audience who have not previously spoken under the previous Public Comment (Agenda Item 4) are encouraged to address the City Council on any item not already included in tonight’s agenda. No Council action can be taken at this meeting on issues raised during Public Comment. Comments received live via Zoom will be limited to three minutes. Those wishing to have an item brought before the City Council for consideration must request so during a City Council meeting. Upon City Council approval, the item will be placed on the Council Policy Committee agenda for further consideration.
13. CITY COUNCIL MEMBERS' AND MAYOR'S COMMENTS
14. ADJOURNMENT
I hereby certify the attached City Council agenda was posted 72 hours before the noted meeting.
Dated: February 18, 2022
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The agenda with links to minutes and staff reports is available on the City’s website:
www.sanramon.ca.gov
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This Agenda is posted in accordance with Government Code Section 54954.2(a).
To request a disability-related accommodation(s) to participate in the meeting, please contact the City Clerk 24 hours in advance of the meeting at 925-973-2539. * * * * *
Information for public participation at Council meetings, including the time limits for addressing the Council, is provided on the agenda.
If you have any questions, please contact the City Clerk prior to the meeting. * * * * *
Regular City Council meetings are broadcast on Contra Costa Television (CCTV) (Channel 27) on Wednesdays at 7:00 p.m. and Thursdays at 1:00 p.m. immediately following the meeting.
Regular City Council meetings are also broadcast on AT&T U-Verse (Channel 99).
Regular City Council meetings may also be viewed at
http://sanramonca.iqm2.com/citizens/default.aspx