San Ramon City Council
March 8, 2022

CITY COUNCIL AGENDA
March 8, 2022

WE PROVIDE EFFICIENT DELIVERY OF QUALITY PUBLIC SERVICES THAT ARE

ESSENTIAL TO THOSE WHO LIVE AND WORK IN SAN RAMON
David E. Hudson, Mayor  Sridhar Verose, Vice Mayor
Mark Armstrong, Councilmember  Scott Perkins, Councilmember  Sabina Zafar, Councilmember Agenda Questions: Please call the City Clerk (925) 973-2539 Documents received after publication of this Agenda and considered by the City Council in its deliberation will be available for inspection only via electronic document transfer, due to COVID-19. See the COVID-19 provisions outlined below. Please call or email the City Clerk during normal business hours if you require access to any such documents.

TELECONFERENCE REGULAR MEETING – 7:00 PM
COVID-19 ADVISORY AND MEETING PROCEDURE
Assembly Bill 361 suspends certain provisions of the Brown Act, allowing public meetings to be held by teleconference. As a precaution to protect the health and safety of staff, officials, and the general public. Councilmembers will not be physically in attendance, but will be available via video conference.

There will be no physical location for members of the public to participate in the meeting. We encourage members of the public to access the meeting online using Zoom. It is recommended that anyone wishing to view and/or participate in the meeting, download the Zoom application, www.zoom.us, before the start of the meeting. Zoom participants will have the opportunity to speak during one of the Public Comment periods (for topics not on the agenda), in addition to each of the agendized items.

If you would like to submit written public comment via email, please do so by 6:00 p.m. on Tuesday, March 8, 2022, to [email protected]. Please include “Public Comment 3/8/2022” in the subject line. In the body of the email please include your name and the item you wish to comment on. Written comments submitted will be provided to the Council prior to the start of the meeting. Written public comment will not be read aloud during the meeting. If you wish to make your comments heard, you must participate in the Zoom meeting.

There will be zero tolerance for any person addressing the Council making profane, offensive and disruptive remarks, or engaging in loud, boisterous, or other disorderly conduct, that disrupts the orderly conduct of the public meeting.
2 City Council Meeting – March 8, 2022
HOW TO VIEW OR PARTICIPATE IN THE MEETING REMOTELY:

1. To view or participate in the meeting through Zoom
Livestream online at: https://cityofsanramon.zoom.us/j/93485774009 Webinar ID: 934 8577 4009
Use the “Raise Your Hand” button to request to speak when Public Comment is being taken on the Agenda item. You will then be unmuted when it is your turn to make your comment for up to three minutes. After the allotted time, you will then be re-muted.

2. To view the meeting live online at: www.sanramon.ca.gov/YouTube

3. To listen or participate in the meeting by telephone, dial: +1 (669) 900-6833 or +1-888-475-4499 (Toll Free)
Webinar ID: 934 8577 4009
Use *9 on your telephone to raise your hand and request to speak when Public Comment is being taken on the Agenda item. You will then be unmuted when it is your turn to make your comment for up to three minutes. After the allotted time, you will then be remuted. 3 City Council Meeting – March 8, 2022

1. CALL TO ORDER/ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. ANNOUNCEMENTS

3.1 Changes and Additions to the Agenda

3.2 If you wish to speak under Public Comment or regarding an agenda item, please click the "Raise Your Hand" button on your computer or *9 on your telephone to request to speak when Public Comment is being taken on the Agenda item. You will then be unmuted when it is your turn to make your comment for up to 3 minutes. After the allotted time, you will then be re-muted.

3.3 Board, Committee and Commission Meetings
A complete list of upcoming meetings may be found on the City's website at:
www.sanramon.ca.gov. Subscription service is available at the link for automatic meeting notification. Contact the City Clerk with questions, (925) 973-2539.

4. PUBLIC COMMENT
Members of the audience are encouraged to address the City Council on any non-agenda item.

Members of the public who are participating via Zoom will have the opportunity to make comments to the City Council live through the Zoom application.

Comments from the public on non-agenda items may also be submitted by email to [email protected]. Comments received by email will not be read aloud; however, they will be forwarded to the Council for their consideration. If you wish to present your comments to the public, you may do so via Zoom or telephone during this Public Comment period or the second Public Comment period, later in the meeting. No Council action can be taken at this meeting on issues raised during Public comment, whether submitted by email or Zoom. Those wishing to have an item brought before the City Council for consideration must request so during a City Council meeting. Upon Council approval, the item will be place on the Council Policy Committee Agenda for further consideration.

For the first round of Public Comment on non-agenda items, the first 10 people to speak will have three minutes to address the Council on matters not on the agenda. Any additional Public Comment will be accommodated later in the meeting.

5. CONSENT CALENDAR
Consent Calendar items are considered routine and are acted upon by the City Council with a single action. Members of the audience wishing to provide public input may request (by email to the City Clerk or under Item 4 Public Comment) that the City Council remove the item from the Consent Calendar. Members of the public may request that items be removed from the Consent Calendar, however, the decision to remove the item is solely at the discretion of the City Council.

With respect to the approval of resolutions and ordinances, the reading of the title thereto shall be deemed a motion to waive a reading of the complete resolution or ordinance and unless there is a request by a Council member that the resolution or ordinance be read in full, further reading of the resolution or ordinance shall be deemed waived by unanimous consent of the Council. 4 City Council Meeting – March 8, 2022

5.1 Minutes of the City Council Special Meeting – February 17, 2022 Recommendation: Accept Minutes

5.2 Minutes of the City Council Regular Meeting – February 22, 2022 Recommendation: Accept Minutes

5.3 Minute Order No. 2022-006 - Authorizing the Continued Use of Teleconferencing for the Meetings of All City Legislative Bodies for the Next 30 Days, Pursuant to the Provisions of AB 361 and as Adopted by Minute Order No. 2021-005 Recommendation: Approve Minute Order No. 2022-006

5.4 Resolution No. 2022-029 - Repealing Resolution No. 2020-017; Adopting by Reference Section 18730 of Title 2 of the California Code of Regulations and Any Amendments to it Adopted by the Fair Political Practices Commission; and Designating Positions and Disclosure Category for Fair Political Practices Commission Form 700 Filers
Recommendation: Approve Resolution No. 2022-029

5.5 Ordinance 513 - Repealing and Replacing Section A3-22 (Districts) of the San Ramon Municipal Code
Recommendation: Waive the Second Reading, Read by Title Only, and Adopt Ordinance 513

6. SPECIAL PRESENTATIONS

6.1 Proclamation Declaring March 2022 as American Red Cross Month. Presented by Vice Mayor Verose to Andrew Sorley, Red Cross Contra Costa Leadership Council Member.

6.2 Proclamation Declaring March 2022 as Prescription Drug Abuse Awareness Month. Presented by Vice Mayor Verose to April Rovero, Founder/Executive Director of the National Coalition Against Prescription Drug Abuse and Reva Joshi, Youth Ambassador of the National Coalition Against Prescription Drug Abuse.

7. DEFERRED CONSENT ITEMS

8. CITY COUNCIL APPOINTMENTS

8.1 Transportation Advisory Committee Appointments
Staff Report by Brian Bornstein, Public Works Division Manager

8.2 Transportation Demand Management Advisory Committee Appointment Staff Report by Darlene Amaral, Transportation Analyst
5 City Council Meeting – March 8, 2022

9. UNFINISHED BUSINESS

9.1 Update on the “Public Safety for Mental Health” Pilot Program Project Presentation by Police Chief Craig Stevens, Fire Chief Paige Meyer, and Preston Looper, Full Tilt Strategies

9.2 Update on the Public Safety Complex, Communication Center, and Emergency Operation Center
Presentation by Police Chief Craig Stevens, Fire Chief Meyer, and Deputy Fire Chief Frank Drayton

9.3 Discussion of Returning to In-Person City Council/Legislative Body Meetings Discussion led by City Manager Joe Gorton

10. NEW BUSINESS

10.1 Public Hearing: Resolution No. 2022-030 - Approving the Aspen Wood Senior Apartments Development Plan Amendment (DPA 2022-0012) at 9000 Alcosta Boulevard (APN: 210-520-031)
Recommendation: Receive the Staff Report, Open the Public Hearing, Take Public Testimony, Close the Public Hearing, Provide Direction to Staff and If Appropriate, Adopt City Council Resolution No. 2022-030 Approving the Aspen Wood Senior Apartment Development Plan Amendment Application.

Staff Report by Cindy Yee, Senior Planner

10.2 Public Hearing: Resolution No. 2022-031 - Approving the Issuance of the California Municipal Finance Authority Multifamily Housing Revenue Bonds in an Aggregate Principal Amount Not to Exceed $45,000,000 for the Purpose of Financing or Refinancing the Acquisition, Construction, Improvement and Equipping of Aspen Wood Apartments and Certain Other Matters Relating Thereto
Recommendation: (1) Conduct the public hearing under the requirements of TEFRA and the Internal Revenue Code of 1986, as amended (the “Code”); and (2) Adopt the resolution approving the issuance of the Bonds by the CMFA for the benefit of Standard Aspen Wood Venture LP to provide for the financing of the Project, such adoption is solely for the purposes of satisfying the requirements of TEFRA, the Code and the California Government Code Section 6500 (and following).

Staff Report by Debbie Chamberlain, Community Development Director 6 City Council Meeting – March 8, 2022

10.3 Resolution No. 2022-032 - Authorizing Mid-Year 2021-2022 Budget Adjustments Recommendation: Approve Resolution No. 2022-032
Staff Report by Kelly Sessions, Administrative Services Director

11. CITY MANAGER COMMENTS

12. PUBLIC COMMENT
At this time, those in the audience who have not previously spoken under the previous Public Comment (Agenda Item 4) are encouraged to address the City Council on any item not already included in tonight’s agenda. No Council action can be taken at this meeting on issues raised during Public Comment. Comments received live via Zoom will be limited to three minutes. Those wishing to have an item brought before the City Council for consideration must request so during a City Council meeting. Upon City Council approval, the item will be placed on the Council Policy Committee agenda for further consideration.

13. CITY COUNCIL MEMBERS' AND MAYOR'S COMMENTS

14. ADJOURNMENT
I hereby certify the attached City Council agenda was posted 72 hours before the noted meeting.

Dated: March 4, 2022
7 City Council Meeting – March 8, 2022
The agenda with links to minutes and staff reports is available on the City’s website:
www.sanramon.ca.gov

* * * * *
This Agenda is posted in accordance with Government Code Section 54954.2(a).

To request a disability-related accommodation(s) to participate in the meeting, please contact the City Clerk 24 hours in advance of the meeting at 925-973-2539. * * * * *
Information for public participation at Council meetings, including the time limits for addressing the Council, is provided on the agenda.

If you have any questions, please contact the City Clerk prior to the meeting. * * * * *
Regular City Council meetings are broadcast on Contra Costa Television (CCTV) (Channel 27) on Wednesdays at 7:00 p.m. and Thursdays at 1:00 p.m. immediately following the meeting.

Regular City Council meetings are also broadcast on AT&T U-Verse (Channel 99).

Regular City Council meetings may also be viewed at
http://sanramonca.iqm2.com/citizens/default.aspx

MINUTES OF THE

CITY OF SAN RAMON CITY COUNCIL

SPECIAL MEETING
February 17, 2022

1. CALL TO ORDER/ROLL CALL
The meeting was called to order at 7:00 p.m.

Prior to roll call, the City Attorney made an announcement that the meeting was conducted pursuant to the provisions under Assembly Bill 361 relaxing the requirements pertaining to remote meetings under the Brown Act. AB 361 authorizes state and local legislative bodies including the City Council, to hold public meetings by teleconference.

AB 361 allow public meetings accessible to the public via electronic means, including telephone.

The City Council and City Clerk were instructed to take roll call votes for the meeting.

The City Clerk conducted Roll Call.

Attendee Name Title Status Arrived
Dave Hudson Mayor Present 7:00 PM
Sridhar Verose Vice Mayor Present 7:00 PM
Mark Armstrong Council Member Present 7:00 PM
Scott Perkins Council Member Present 7:00 PM
Sabina Zafar Councilmember Present 7:00 PM
Also in attendance City Manager Joe Gorton, City Attorney Martin Lysons, and City Clerk Christina Franco.

2. PUBLIC HEARING - REDISTRICTING

2.1 Public Hearing No. 3: the 2021-2022 Redistricting Process Recommendation: Receive the Staff Report, Open the Public Hearing, Receive Public Testimony, Close the Public Hearing, and Provide Staff and the City’s Demographer with Direction Regarding the Creation of the Initial Draft or Drafts of the Revised District Boundary Map
City Attorney Martin Lysons provided an overview of the staff report. Mr. Wagaman provided a quick overview of the process and introduced the first round of draft maps.

Mayor Hudson's motion to open the public hearing was seconded by Vice Mayor Verose.

A roll call vote was taken and the motion was approved 5-0-0-0.

Public comment was received from Call In User 1. Written public comment was received from Marcy Watson, Nick Harvey, Michael Ardakanian, Jamie Perez, Ayaan Karan, Saul Arnold, and Richard Currie.

5.1 Packet Pg. 7
Minutes Acceptance: Minutes of Feb 17, 2022 7:00 PM (CONSENT CALENDAR) 2 City Council Special Meeting – February 17, 2022
Mayor Hudson's motion to close the public hearing was seconded by Vice Mayor Verose.

A roll call vote was taken and the motion was approved 5-0-0-0.

The City Council provided direction and comments to Mr. Wagaman.

3. ADJOURNMENT
The meeting was adjourned at 8:18 p.m.

5.1 Packet Pg. 8
Minutes Acceptance: Minutes of Feb 17, 2022 7:00 PM (CONSENT CALENDAR)

MINUTES OF THE

CITY OF SAN RAMON

CITY COUNCIL MEETING
February 22, 2022

1. CALL TO ORDER/ROLL CALL
The meeting was called to order at 7:00 p.m.

Prior to roll call, the City Attorney made an announcement that the meeting was conducted pursuant to the provisions under Assembly Bill 361 relaxing the requirements pertaining to remote meetings under the Brown Act. AB 361 authorizes state and local legislative bodies including the City Council, to hold public meetings by teleconference.

AB 361 allow public meetings accessible to the public via electronic means, including telephone.

The City Council and City Clerk were instructed to take roll call votes for the meeting.

The City Clerk conducted Roll Call.

Attendee Name Title Status Arrived
Dave Hudson Mayor Present 7:00 PM
Sridhar Verose Vice Mayor Present 7:00 PM
Mark Armstrong Council Member Present 7:00 PM
Scott Perkins Council Member Absent
Sabina Zafar Councilmember Present 7:00 PM
Also in attendance City Manager Joe Gorton, City Attorney Martin Lysons, City Clerk Christina Franco, Police Chief Craig Stevens, and Public Works Division Manager Robin Bartlett.

2. PLEDGE OF ALLEGIANCE

3. ANNOUNCEMENTS

3.1 Changes and Additions to the Agenda

3.2 If you wish to speak under Public Comment or regarding an agenda item, please click the “Raise Your Hand” button on your computer or *9 on your telephone to request to speak when Public Comment is being taken on the Agenda item. You will then be unmuted when it is your turn to make your comment for up to 3 minutes. After the allotted time, you will then be re-muted.

3.3 Board, Committee and Commission Meetings
A complete list of upcoming meetings may be found on the City's website at:
www.sanramon.ca.gov. Subscription service is available at the link for automatic meeting notification. Contact the City Clerk with questions, (925) 973-2539.

5.2 Packet Pg. 9
Minutes Acceptance: Minutes of Feb 22, 2022 7:00 PM (CONSENT CALENDAR) 2 City Council Meeting – February 22, 2022

4. PUBLIC COMMENT
Public comment was received from Joyce Carr, Jim Blickenstaff, Sue Bock, and Call in User 1. Written public comments were received from Jim Blickenstaff.

5. CONSENT CALENDAR
Consent Calendar items are considered routine and are acted upon by the City Council with a single action. Members of the audience wishing to provide public input may request (by email to the City Clerk or under Item 4 Public Comment) that the City Council remove the item from the Consent Calendar. Members of the public may request that items be removed from the Consent Calendar, however, the decision to remove the item is solely at the discretion of the City Council.

With respect to the approval of resolutions and ordinances, the reading of the title thereto shall be deemed a motion to waive a reading of the complete resolution or ordinance and unless there is a request by a Council member that the resolution or ordinance be read in full, further reading of the resolution or ordinance shall be deemed waived by unanimous consent of the Council.

Cm. Zafar's motion to approve items 5.1-5.10 was seconded by Vice Mayor Verose.

A roll call vote was taken and the motion was approved 4-0-1-0. Cm. Perkins was absent.

RESULT: ADOPTED [UNANIMOUS]
SECONDER: Sridhar Verose, Vice Mayor
AYES: Hudson, Verose, Armstrong, Zafar
ABSENT: Perkins

5.1 Minutes of the City Council Special Meeting – February 7, 2022 Recommendation: Accept Minutes

5.2 Minutes of the City Council Special Meeting – February 8, 2022 Recommendation: Accept Minutes

5.3 Minutes of the City Council Regular Meeting – February 8, 2022 Recommendation: Accept Minutes

5.4 Register of Demands as Presented by the City Treasurer (Period Ending January 31, 2022)
Recommendation: Approve Register of Demands

5.5 Minute Order No. 2022-005 - Authorizing the Continued Use of Teleconferencing for the Meetings of All City Legislative Bodies for the Next 30 Days, Pursuant to the Provisions of AB 361 and as Adopted by Minute Order No. 2021-005 Recommendation: Approve Minute Order No. 2022-005

5.6 Resolution No. 2022-023 - Authorizing the Mayor to Execute a Three-Year Agreement with Sean Baker Design, Inc. for Graphic Design Services in an Amount Not to Exceed $150,000

5.2 Packet Pg. 10
Minutes Acceptance: Minutes of Feb 22, 2022 7:00 PM (CONSENT CALENDAR) 3 City Council Meeting – February 22, 2022
Recommendation: Approve Resolution No. 2022-023

5.7 Resolution No. 2022-024 - Authorizing the Mayor to Execute Amendment No. 3 to the Agreement with CivicPlus, Inc. for Software Licensing and Hosting Services Extending the Term to February 20, 2023 and Authorizing Additional Funds of $62,500 for a Cumulative Contract Amount Not to Exceed $359,375 Recommendation: Approve Resolution No. 2022-024

5.8 Resolution No. 2022-025 - Authorizing Approval of Purchases with HD Supply Facilities Maintenance, Ltd. for the Provision of Janitorial Supplies for a Total Cumulative Five-Year Amount Not to Exceed $500,000 through December 31, 2026
Recommendation: Approve Resolution No. 2022-025

5.9 Resolution No. 2022-026 - Authorizing the Mayor to Execute Amendment No. 2 to the Agreement with Musco Sports Lighting, LLC (C2016-017) for the San Ramon Olympic Pool Deck Lighting Replacement as Part of San Ramon Olympic Pool Equipment Replacement Project (CIP 925479) in an Amount Not to Exceed $78,616, for a New Total Cumulative Amount Not to Exceed $378,616; and Extending the Terms and Conditions for 180 Days from the Date of Issuance of a New Notice to Proceed
Recommendation: Approve Resolution No. 2022-026

5.10 Resolution No. 2022-027 - Authorizing the Appropriation of $178,820 from the Vehicle Replacement Fund for the Purchase of Four Patrol Dodge Charger Replacement Vehicles
Recommendation: Approve Resolution No. 2022-027

6. SPECIAL PRESENTATIONS

6.1 Proclamation Declaring February 2022 Black History Month.

7. DEFERRED CONSENT ITEMS

8. CITY COUNCIL APPOINTMENTS

9. UNFINISHED BUSINESS

10. NEW BUSINESS

10.1 Resolution No. 2022-028 - Authorizing the Mayor to Execute an Agreement with DeSilva Gates Construction, LLC for the Construction of the Crow Canyon Road Widening Project (CIPs 905312 and 905328) from Alcosta Boulevard to St.

George Road in an Amount Not to Exceed $14,296,956; and Appropriating $4,000,000 from the Southern Contra Costa Joint Exercise of Power Authority (SCCJEPA) Regional Impact Fees Fund to CIP 905328

5.2 Packet Pg. 11
Minutes Acceptance: Minutes of Feb 22, 2022 7:00 PM (CONSENT CALENDAR) 4 City Council Meeting – February 22, 2022
Recommendation: Approve Resolution No. 2022-028
Staff report was provided by Public Works Division Manager Robin Bartlett.

Public comment was received from Call In User 1 and Sue Bock. Written public comment was received from Steven Dunbar.

Cm. Armstrong's motion to approve Resolution No. 2022-028 was seconded by Vice Mayor Verose. A roll call vote was taken and the motion was approved 4-0-1-0. Cm.

Perkins was absent.

RESULT: APPROVED [UNANIMOUS]
MOVER: Mark Armstrong, Councilmember
SECONDER: Sridhar Verose, Vice Mayor
AYES: Hudson, Verose, Armstrong, Zafar
ABSENT: Perkins

10.2 Public Hearing: Ordinance (Next in Line) Repealing and Replacing Section A3- 22 (Districts) of the San Ramon Municipal Code
Recommendation: Introduce the Ordinance, Waive the Reading, Open the Public Hearing, Receive Public Testimony, Close the Public Hearing and Set the March 8, 2022 Meeting for Ordinance Adoption.

Staff report by City Attorney Martin Lysons.

Mayor Hudson's motion to open the public hearing was seconded by Cm. Zafar. A roll call vote was taken and the motion was approved 4-0-1-0. Cm. Perkins was absent.

Public comment was received from Call In User 1.

Cm. Zafar's motion to close the public hearing was seconded by Cm. Armstrong. A roll call vote was taken and the motion was approved 4-0-1-0. Cm. Perkins was absent.

Mayor Hudson's motion to set the ordinance for adoption at the next City Council meeting on March 8, 2022 was seconded by Cm. Zafar. A roll call vote was taken and the motion was approved 4-0-1-0. Cm. Perkins was absent.

10.3 San Ramon Police Department Annual Report
Recommendation: Receive Report
Presentation by Police Chief Craig Stevens.

Public comment was received from Call In User 1 and Joyce Carr. Written public comment was received from Kathy Gyulai.

11. CITY MANAGER COMMENTS

5.2 Packet Pg. 12
Minutes Acceptance: Minutes of Feb 22, 2022 7:00 PM (CONSENT CALENDAR) 5 City Council Meeting – February 22, 2022

12. PUBLIC COMMENT

13. CITY COUNCIL MEMBERS' AND MAYOR'S COMMENTS
Public comment was received from Call In User 1.

14. ADJOURNMENT
The meeting was adjourned at 9:21 p.m.

5.2 Packet Pg. 13
Minutes Acceptance: Minutes of Feb 22, 2022 7:00 PM (CONSENT CALENDAR)

CITY COUNCIL STAFF REPORT
DATE: March 8, 2022
TO: City Council/City Manager
FROM: Christina Franco, City Clerk
By: Christina Franco, City Clerk
SUBJECT: MINUTE ORDER NO. 2022-006 - Authorizing the Continued Use of Teleconferencing for the Meetings of All City Legislative Bodies for the Next 30 Days, Pursuant to the Provisions of AB 361 and as Adopted by Minute Order No. 2021-005
This item is by title only.

5.3 Packet Pg. 14

CITY COUNCIL STAFF REPORT
DATE: March 8, 2022
TO: City Council/City Manager
FROM: Christina Franco, City Clerk
By: Christina Franco, City Clerk
SUBJECT: RESOLUTION NO. 2022-029 - Repealing Resolution No. 2020-017; Adopting by Reference Section 18730 of Title 2 of the California Code of Regulations and Any Amendments to it Adopted by the Fair Political Practices Commission; and Designating Positions and Disclosure Category for Fair Political Practices Commission Form 700 Filers

RECOMMENDED ACTION
Staff recommends that the City Council review the report and approve this Resolution.

BACKGROUND/DISCUSSION
The Political Reform Act of 1974 "the Act" established Statewide rules regarding financial conflicts of interest for local government officials. The Act specifies certain officials as 87200 filers who are required to file annual financial disclosure statements (FPPC Form 700).

Regulations adopted by the Fair Political Practices Commission (FPPC) specify procedures for these specified officials to follow in the event a financial conflict arises. For the City of San Ramon, the 87200 filers include: the City Council, Planning Commission, City Manager, City Attorney, and Administrative Services Director.

The purpose of financial disclosure is to alert public officials to personal interests that might be affected while they are performing their official duties, i.e., making governmental decisions.

Disclosure also helps inform the public about potential conflicts of interest. FPPC 87200 filers have the most comprehensive disclosure requirements. (Gov. Code Section 87200.) These include disclosure of: investments in business entities (e.g., stock holdings, owning a business, a partnership); interests in real estate (real property); sources of personal income, including gifts, loans and travel payments; and positions of management or employment with business entities.

The Act requires local jurisdictions to adopt their own conflict of interest code which identifies additional positions and the corresponding disclosure category required to file annual disclosure statements (Gov. Code Sections 87301 and 87302). Unlike the positions listed above, neither the Act nor FPPC regulations address procedures for these locally designated officials to follow in

5.4 Packet Pg. 15
the event of a conflict. The Code must be reviewed biennially to determine if it is accurate or if it needs amendment. The last revision to the City’s Code was approved on March 10, 2020.

The City Council is the Code reviewing body. The Act specifies that the City Council must notify itself that the City will review and make a determination if there is a need to amend the Code by October 1, 2022 (Government Code § 87306.5). On January 25, 2022, the City Council adopted Minute Order No. 2022-002 directing the City Clerk to Review and Prepare the Biennial Conflict of Interest Code for the City of San Ramon. If a notice is filed on October 1, 2022 indicating that an amendment is necessary, the amendment is due to the City Council by December 30, 2022. The City’s amended Code becomes effective upon approval by the City Council.

The FPPC has adopted a model local code known as Regulation 18730. In adopting the model code, individual jurisdictions must determine the positions subject to the code, the appropriate level of disclosure for each position, and any other local amendments. The City positions subject to the code and their required disclosure categories are based on the model prepared by the FPPC and reflect the actual duties and potential conflicts which these employees or consultants may encounter.

Exhibit 1 of the Resolution lists the designated positions and disclosure categories for all FPPC 700 filers (not included in the 87200 filer category). Staff is not recommending any changes to be made to exhibit 1.

FISCAL ANALYSIS
There are no fiscal impacts as a result of approving this Resolution.

STEPS FOLLOWING APPROVAL
The City Clerk will institute the change to the Policy.

ATTACHMENT:

Exhibit 1: City of San Ramon - Designated Positions/Agencies and Disclosure Category for Fair Political Practices Commission Form 700 and 87200 Filers

5.4 Packet Pg. 16
RESOLUTION NO. 2022-029

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON REPEALING RESOLUTION NO. 2020-017; ADOPTING BY REFERENCE SECTION 18730 OF TITLE 2 OF THE CALIFORNIA CODE OF REGULATIONS AND ANY

AMENDMENTS TO IT ADOPTED BY THE FAIR POLITICAL PRACTICES COMMISSION; AND DESIGNATING POSITIONS AND DISCLOSURE CATEGORY FOR FAIR POLITICAL PRACTICES COMMISSION FORM 700 FILERS WHEREAS, the Political Reform Act of 1972 (the “Act”) requires every local government agency to adopt a local Conflict of Interest Code and to review and, if necessary, update its Conflict of Interest Code biennially, in even-numbered years; and WHEREAS, the City of San Ramon has adopted a local Conflict of Interest Code pursuant to the Act and must review and update the code every even-numbered year; and WHEREAS, the San Ramon City Council has determined that it is appropriate to incorporate by reference Fair Political Practices Commission (FPPC) Regulations 18730 and any amendments to it adopted by the FPPC; and
WHEREAS, the San Ramon City Council has reviewed the list of positions and disclosure categories contained in Exhibit 1 to this Resolution.

NOW, THEREFORE, BE IT RESOLVED, that Resolution No. 2020-117 is repealed; and
BE IT FURTHER RESOLVED, that the model local conflict of interest code prepared by the Fair Political Practices Commission (2 CCR 18730) and any amendments adopted by the FPPC are hereby adopted as the City of San Ramon’s Conflict of Interest Code; and BE IT FURTHER RESOLVED, that the City Council, Planning Commission, City Manager, City Attorney, and Administrative Services Director are not covered by the Conflict of Interest Code as they must file under Government Code 87200; and BE IT FURTHER RESOLVED, that the designated positions and disclosure categories listed in Exhibit 1 to this Resolution are incorporated into the City of San Ramon’s Conflict of Interest Code.

PASSED, APPROVED, AND ADOPTED at the meeting of March 8, 2022 by the following votes:

AYES:

NOES:

5.4 Packet Pg. 17
ABSENT:

ABSTAIN:
_______________________
David E. Hudson, Mayor
ATTEST:
________________________
Christina Franco, City Clerk
Exhibit 1: City of San Ramon - Designated Positions/Agencies and Disclosure Category for Fair Political Practices Commission Form 700 and 87200 Filers

5.4 Packet Pg. 18
EXHIBIT 1
CITY of SAN RAMON
Designated Positions and Disclosure Category for
Fair Political Practices Commission Form 700 Filers
All persons serving in the following positions are assigned to the listed disclosure categories:

Designated Positions Disclosure Category
Deputy City Manager 1
Assistant City Attorney 1
Chief of Police 1
City Clerk 2
Consultants *
Director, Parks and Community Services 2
Director, Community Development 1
Director, Public Works Department 1
Zoning Administrator 1
Chief Building Official 1
Division Manager, Planning Department 1
Economic Development Advisory Committee 2
Innovation and Technology Advisory Committee 1
Open Space Advisory Committee 1
Parks and Community Services Commissioners 2
Successor Agency 87200
Housing Authority 87200
Dougherty Valley GHAD 87200
Northwest San Ramon GHAD 87200
Dougherty Regional Fire Authority 87200

LISTING OF DISCLOSURE CATEGORIES
Category 1: All interests in real property (located within the City or within two miles of the boundaries of the City), and investments, business positions, and income (including loans, gifts, and travel payments) from all sources.

Category 2: All investments, business positions, and income (including loans, gifts, and travel payments) from sources that provide services (including training or consulting), supplies, materials, machinery, or equipment of the type utilized by the City.

5.4.a
Packet Pg. 19
Attachment: Exhibit 1: City of San Ramon - Designated Positions/Agencies and Disclosure Category for Fair Political Practices Commission

Category 3: All investments, business positions, and income (including loans, gifts, and travel payments) from sources that provide services (including training or consulting), supplies, materials, machinery, or equipment of the type utilized by the employee’s department.

Category 4: All interests in real property located within the City or within two miles of the boundaries of the City or within two miles of any land owned or used by the City.

Category 5: All investments, business positions, and income (including loans, gifts, and travel payments) from sources that files a claim against the City during the previous two years or have a claim pending.

Category 6: All investments, business positions, and income (including loans, gifts, and travel payments) from sources of the type to request an entitlement to use City property or facilities including but not limited to a license, utility permit or station vendor permit. *Consultants are included in the list of Designated Positions and shall disclose pursuant to the broadest disclosure category in the Code, subject to the following limitation:

The City Manager may determine in writing that a particular consultant, although a “Designated position” is hired to perform a range of duties that is limited in scope and this is not required to fully comply with the disclosure requirements in this section. Such written determination shall include a description of the consultant’s duties and, based upon that description, a statement of the extent of disclosure requirements. The City Manager’s determination is a public record and shall be retained for public inspection in the same manner and location as this Conflict of Interest Code (Government Code Section 81008).

5.4.a
Packet Pg. 20
Attachment: Exhibit 1: City of San Ramon - Designated Positions/Agencies and Disclosure Category for Fair Political Practices Commission

CITY COUNCIL STAFF REPORT
DATE: March 8, 2022
TO: City Council/City Manager
FROM: Martin Lysons, City Attorney
By: Martin Lysons, City Attorney
SUBJECT: ORDINANCE 513 - Repealing and Replacing Section A3-22 (Districts) of the San Ramon Municipal Code

RECOMMENDED ACTION
Waive the second reading and read by title only, and adopt Ordinance (next in line) - Repealing and Replacing Section A3-22 (Districts) of the San Ramon Municipal Code.

BACKGROUND/DISCUSSION
Following receipt of updated population data from the 2020 Census, cities in California with electoral districts are required to update (“redistrict”) their district boundaries. This process occurs every 10 years, and for the City of San Ramon, it must be completed by April 17, 2022.

State law sets forth procedural requirements for redistricting, and the City has established a procedure and timeline for setting the new districts that are consistent with the State’s requirements.

The procedural steps established by the City include a series of at least four public hearings.

Three of those required public hearings have now taken place, with the fourth hearing scheduled for Tuesday, March 22, 2022. It is anticipated that final selection of the district boundary map will take place on that date.

The Municipal Code currently requires all district boundaries to be adopted by ordinance.

However, State law allows district maps to be adopted and amended by resolution. Adoption and amendment of district boundary maps would provide for a more streamlined process, as a resolution may take effect immediately after adoption, and adoption can be accomplished in a single hearing. By contrast, adoption of new district boundaries by ordinance requires at least two hearings, one for introduction of the ordinance and one for adoption.

The proposed ordinance amends the Municipal Code to allow adoption and amendment of the election district boundaries by resolution. If adopted at the next regularly-scheduled Council meeting, March 8, 2022, the new ordinance will take effect 30 days thereafter. Any resolution amending district boundaries would therefore require an effective date after April 7, 2022. The

5.5 Packet Pg. 21
State deadline for adoption of district boundaries, either by ordinance or resolution, is April 17, 2022.

FISCAL ANALYSIS
The process of adopting and amending election district boundaries would be simplified and shortened under the proposed ordinance, as it would require fewer hearings. The City will save the cost of the staff time associated with those hearings, including the cost of preparation of staff reports.

ENVIRONMENTAL DETERMINATION
This action is not a project within the meaning of California Public Resources Code § 21065 or the California Environmental Quality Act (CEQA) Guidelines § 15378(a) as it is an organizational or administrative activity of the City that will not result in direct or indirect physical changes in the environment. (See California Environmental Quality Act (CEQA) Guidelines § 15378(b)(5).)
Even if this Ordinance qualified as a “project” subject to CEQA, under CEQA Guidelines § 15061(b)(3), there is no possibility that this project will have a significant impact on the physical environment. This Ordinance merely amends the Municipal Code to authorize the City Council to adopt or amend election district boundaries by resolution and does not directly or indirectly authorize or approve any actual changes in the physical environment.

STEPS FOLLOWING APPROVAL
The Ordinance will be posted in three (3) places in the City of San Ramon within fifteen (15) days after adoption and will take effect on April 7, 2022. The current redistricting efforts will be concluded with the adoption of a resolution.

5.5 Packet Pg. 22
ORDINANCE 513

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN RAMON REPEALING AND REPLACING SECTION A3-22 (DISTRICTS) OF THE SAN RAMON

MUNICIPAL CODE
THE CITY COUNCIL OF THE CITY OF SAN RAMON DOES ORDAIN AS FOLLOWS:

Section 1. CEQA.

Pursuant to California Public Resources Code § 21065 and the California Environmental Quality Act (“CEQA”) Guidelines § 15378(a), the City Council finds that this Ordinance is not a “project”
because its adoption is an organizational or administrative activity of the City under CEQA Guidelines § 15378(b)(5) that will not result in direct or indirect physical changes in the environment. Accordingly, this Ordinance is not subject to CEQA.

Even if this Ordinance qualified as a “project” subject to CEQA, the City Council finds that, pursuant to CEQA Guidelines § 15061(b)(3), there is no possibility that this project will have a significant impact on the physical environment. This Ordinance merely amends the Municipal Code to authorize the City Council to adopt or amend election district boundaries by resolution.

This Ordinance does not directly or indirectly authorize or approve any actual changes in the physical environment. Accordingly, the City Council finds that adoption of this Ordinance is exempt from CEQA under the general rule.

Section 2. San Ramon Municipal Code Amended. San Ramon Municipal Code Section A3-22 (Districts) is hereby repealed in its entirety and replaced as follows:

A3-22 Districts.

A. Elections shall take place, and Councilmembers shall be elected, “by-districts” as that term is defined in California Government Code Section 34871, meaning one member of the city council shall be elected from each district, by the voters of that district alone.

B. Following each decennial census, the City Council shall adjust the districts provided for in subsection A according to law. A map and descriptions showing the districts provided for in this ordinance shall be adopted by resolution and attached to the resolution as Attachment A and incorporated by reference therein. To the extent there is a conflict between the descriptions contained in Attachment A and the map incorporated therein, the map shall prevail. If necessary to facilitate the implementation of this ordinance, the city manager or his or her designee is authorized to make technical adjustments to the district boundaries that do not substantively affect the populations in the districts or the eligibility of candidates. The city manager shall consult with the city attorney concerning any technical adjustments deemed necessary and shall advise the city council of any such adjustments required in the implementation of the districts.

5.5 Packet Pg. 23
C. The districts specified in subdivision A shall continue in effect until they are amended or repealed and replaced by resolution of the city council according to law.

Section 3. Severability.

If any section, subsection, sentence, clause or phrase of this ordinance is for any reason held by a court of competent jurisdiction to be invalid, such a decision shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of San Ramon hereby declares that it would have passed this ordinance and each section or subsection, sentence, clause and phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid.

Section 4. Effective Date.

This ordinance shall take effect thirty (30) days from the date of its passage. Before the expiration of fifteen (15) days after its passage, this ordinance shall be posted in three (3) places within the City of San Ramon along with the names of the members of the City Council voting for and against the same.

The foregoing ordinance was introduced at the meeting of the City Council of the City of San Ramon on February 22, 2022 and after public hearing, was adopted on March 8, 2022 by the following vote
PASSED, APPROVED AND ADOPTED at the meeting of March 8, 2022, by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:

David E. Hudson, Mayor
ATTEST:

Christina Franco, City Clerk

5.5 Packet Pg. 24

CITY COUNCIL STAFF REPORT
DATE: March 8, 2022
TO: City Council/City Manager
FROM: Maria Fierner, Public Works Director
By: Brian Bornstein, City Engineer
SUBJECT: Transportation Advisory Committee Appointments

RECOMMENDED ACTION
Staff recommends that the City Council review the Transportation Advisory Committee (TAC) applications, accept the Planning Commission’s recommendations, and appoint four members to the Transportation Advisory Committee for terms to run through January 31, 2024.

BACKGROUND/DISCUSSION
TAC is comprised of seven members - six from the San Ramon community and one representative from the Chamber of Commerce. Committee member Billy Hurley resigned from TAC to serve on the Housing Advisory Committee. Terms for Committee members Joy Bhattacharya, Nolan Chen, and Al Pacheco (San Ramon Chamber of Commerce Representative) expired on January 31, 2022, resulting in four vacancies.

The City Clerk’s office received four applications by the deadline date. Applications were received from existing TAC members Joy Bhattacharya, Nolan Chen, and Al Pacheco. An application from San Ramon resident Edward Carranza, Jr., was also received. Mr. Carranza currently serves as a member of the Senior Citizen’s Advisory Committee; however, he has expressed interest in serving on TAC.

The Planning Commission (PC) Ad Hoc Committee interviewed three candidates for four vacancies on February 17, 2022. The PC Ad Hoc Committee excused the interview for Al Pacheco as he is the current San Ramon Chamber of Commerce Representative to TAC. The PC Ad Hoc Committee recommended that Joy Bhattacharya, Edward Carranza, Jr., Nolan Chen, and Al Pacheco be appointed to TAC for terms running through January 31, 2024.

The Ad Hoc Committee recommendations were forwarded to the Planning Commission for approval at the March 1, 2022 meeting. The Planning Commission recommended appointing Joy Bhattacharya, Edward Carranza, Jr., Nolan Chen, and Al Pacheco to TAC for terms running through January 31, 2024.

STEPS FOLLOWING APPROVAL

8.1 Packet Pg. 25

1. Staff will notify Committee appointees of upcoming meeting dates, times, and locations.

2. Staff will meet with newly appointed members to review the Transportation Advisory Committee Bylaws.

8.1 Packet Pg. 26

CITY COUNCIL STAFF REPORT
DATE: March 8, 2022
TO: City Council/City Manager
FROM: Maria Fierner, Public Works Director
By: Darlene Amaral, Senior Administrative Analyst
SUBJECT: Transportation Demand Management Advisory Committee Appointment

RECOMMENDED ACTION
Staff recommends that the City Council review the Transportation Demand Management (TDM) application and accept the Planning Commission’s recommendation to appoint Chris Weeks, Bishop Ranch Transportation Center, for a term to run through January 31, 2024.

BACKGROUND/DISCUSSION
The TDM Advisory Committee members are appointed by the City Council and serve two-year terms. The Committee meets bi-monthly with meetings held the third Monday of the month.

The TDM Advisory Committee shall:
 Make recommendations to the staff and City Council on the delivery of TDM Programs, activities, services, and policies.
 Coordinate and monitor the implementation of the Citywide TDM efforts in order to achieve reductions in employment-related, single-occupant vehicle traffic.  Recommend to City Council improvements in City services and facilities to assist employers in reducing single-occupant vehicles.
 Implement commute alternative programs.
 Coordinate TDM efforts with all employers and complexes in the City.  Coordinate TDM efforts with local and regional agencies as designated by the City.  Serve as liaison between the City and business community.  Coordinate TDM efforts by hosting an onsite transportation commuter event at worksites to help promote commute alternatives to employees and/or tenants.

The terms for two Committee members and one Alternate member expired in January 2022.

Notices were sent to the Committee members and Alternate member for renewal. The vacancy notice was also posted to the City’s website. In addition, the vacancy notice was also included in the San Ramon Chamber of Commerce Newsletter. The City Clerk’s office received one application from incumbent Chris Weeks, Bishop Ranch Transportation Center.

8.2 Packet Pg. 27
On March 1, 2022, the Planning Commission recommended appointing Chris Weeks to the TDM Advisory Committee for a term running through January 31, 2024.

NEXT STEP
Staff will notify Committee appointee of upcoming meeting dates, times, and locations.

8.2 Packet Pg. 28
Update on San Ramon Valley Fire
Protection District
& San Ramon Police Department
Activities and Initiatives
March 8, 2022
Packet Pg. 29
Communication: Srvfpd Presentation (UNFINISHED BUSINESS) Insurance Services Office (ISO) Class 1
The San Ramon Valley Fire Protection District has received the highest ISO rating:
• Independent Analysis of Fire Suppression Delivery System • Less than 1% of fire departments nationwide hold this designation • ISO Classification Plays Role in Underwriting & Property Insurance Pricing Property owners are encouraged to contact their property insurance providers and ask how a Class 1 rating will affect their premium
Packet Pg. 30
Communication: Srvfpd Presentation (UNFINISHED BUSINESS) Public Safety Building
Packet Pg. 31
Communication: Srvfpd Presentation (UNFINISHED BUSINESS) San Ramon Police Department
Significant Upgrades
• Addressed flooring issues throughout the PD
• Bringing building up to current building standards
• Expanding Weaponless Defense area
• More efficient use of space (more offices)
• Expanded locker rooms
• Additional building security for the processing of in custodies • Incorporated area for City Inspectors
Packet Pg. 32
Communication: Srvfpd Presentation (UNFINISHED BUSINESS) Emergency Operations Center (EOC)
Construction – Essential Services Building
• Total size is 8,800 sq. ft.
• 4,400' EOC and 4,400' Comm Center
• 2 Breakout/conference room spaces
• Offices for GIS Analyst, IT Tech, IT Supervisor
• HAM Radio operator room
• Breakroom to support longer term EOC activation
• September 7th completion date
Packet Pg. 33
Communication: Srvfpd Presentation (UNFINISHED BUSINESS) Communications Center
Primary Public Safety Answering Point (PSAP)
Receiving point for all Police/Fire/EMS calls
Accreditations: • Emergency Medical Dispatch • Emergency Fire Dispatch State-of-the-Art systems & technology
• NextGeneration phone system • 8 workstations with future capacity • Video wall with multiple camera and television feeds September 7th completion date
Packet Pg. 34
Communication: Srvfpd Presentation (UNFINISHED BUSINESS) Station 34
• Complete remodel of our
existing Station 34
• Fire station currently 6,500
sq. ft. upon completion will
be 12,000 sq. ft.
• After completion station will
accommodate 10 personnel
• Estimated completion date:

January 2023
Packet Pg. 35
Communication: Srvfpd Presentation (UNFINISHED BUSINESS) Reminder
• Groundbreaking approach to deal with behavioral health crisis care • High level training and awareness for ALL first responders • 5 hours of on demand video pre training
• 12 hours live, interactive focused training
• Measure X / Grants are funding this pilot program
Mental Health – F.I.R.S.T.
(Frontline Integrated Safety Training)
A San Ramon Police and Fire District Pilot Program
Packet Pg. 36
Communication: Srvfpd Presentation (UNFINISHED BUSINESS) Impacts and Metrics
• Approximately 150 total participants to date (911 dispatchers, firefighter-medics, and police officers)
• Mental Health crisis care training that produced upwards of 95% increase in fire personnel competency
• Utilize co-design methodology and adoption of best practices based on personnel feedback
• Overall feedback has been positive and enthusiastic
• Main frustration is lack of “clarity and cooperation” as well as community partner collaboration to support best outcomes
Mental Health – F.I.R.S.T.

Packet Pg. 37
Communication: Srvfpd Presentation (UNFINISHED BUSINESS) Next Steps
• Complete outstanding training delayed due to COVID
• Complete specialist training for single role medics
• Develop and implement analytics and digital workflow to support program evaluation and continuous quality improvement
Mental Health – F.I.R.S.T.

Packet Pg. 38
Communication: Srvfpd Presentation (UNFINISHED BUSINESS) Questions?
Packet Pg. 39
Communication: Srvfpd Presentation (UNFINISHED BUSINESS)

CITY COUNCIL STAFF REPORT
DATE: March 8, 2022
TO: City Council/City Manager
FROM: Debbie Chamberlain, Community Development Director By: Cindy Yee, Senior Planner
SUBJECT: RESOLUTION NO. 2022-030 - Approving the Aspen Wood Senior Apartments Development Plan Amendment (DPA 2022-0012) at 9000 Alcosta Boulevard (APN: 210-520-031)

EXECUTIVE SUMMARY
On November 14, 2017, the City Council approved a 95-unit senior apartment development on a

1.39 acre parcel at 9000 Alcosta Blvd. Since the 2017 approval, the Applicant has prepared for building and site development permits, but has not commenced construction. On February 3, 2022, the Applicant filed a Development Plan Amendment application to amend the project to a 123-unit senior apartment development which will be 100% affordable to income-qualified households. The project is requesting a density bonus above the maximum base density of 70 units. The footprint of the building will stay the same as originally approved with architectural changes in-line with the City’s architectural review standards; however, modifications have been made to the interior floor plans in order to increase the proposed number of units.

RECOMMENDED ACTION
Receive the staff report, open the public hearing, take public testimony, close the public hearing, provide direction to staff and if appropriate, adopt City Council Resolution No. 2022-030 approving the Aspen Wood Senior Apartment development plan amendment application.

INTRODUCTION
Application Description
DPA 2022-0012 Development Plan Amendment to amend an approved 95-unit senior apartment development project to a 123-unit senior apartment development for the construction of a four-story apartment complex on an approximately 1.39-acre vacant lot. Residents of the senior apartment development would be limited to person 62 years of age or older. The applicant has also filed a density bonus which implements the requirements of State Government Code Section 65915 et. seq. (State Density Bonus Law).

10.1 Packet Pg. 40
Applicant
David Bogstad, LCA Architects
590 Ygnacio Valley Road, Suite 310
Walnut Creek, CA 94596
Property Owner
Standard Companies
31899 Del Obispo Street, Suite 150
San Juan Capistrano, CA 92675
Location
9000 Alcosta Boulevard
(APN: 210-520-031)
General Plan Designation
Multiple Family - Very High Density
Zoning District
Multiple Family - Very High Density Residential (RVH)
Site Description
The project is located at 9000 Alcosta Boulevard at the northeast corner of Alcosta Blvd. and Kimball Ave. The vacant site is an approximately 1.39-acre flat parcel. Access to the site is provided on Kimball Ave. and on Alcosta Blvd.

California Environmental Quality Act (CEQA)
The proposed project is categorically exempt from the California Environmental Quality Act of 1970, as amended, pursuant to State CEQA Guidelines Class 32, Section 15332 pertaining to infill development projects.

Public Outreach/Notification:

On February 25, 2022, a notice for the City Council public hearing for March 8, 2022, was mailed to all property owners within 300 ft. of the project boundaries pursuant to Government Code Section 65091(a)(4) and Chapter D7-IV of the Municipal Code.

10.1 Packet Pg. 41

BACKGROUND/DISCUSSION
Background
The site was originally developed as a commercial bank site with a separate retail floral shop building located on the northeast corner of the property. The site was rezoned from Community Commercial to Multiple Family Very High Density Residential in 2006 to facilitate residential development. On March 13, 2017, the Applicant filed a Development Plan, Architectural Review, and Minor Use Permit application for the proposed 95-unit senior apartment project.

The applications were deemed complete on July 14, 2017. After recommendations of approval from the ARB and HAC, on September 5, 2017, the Planning Commission approved the 95-unit Project with 13 units deed restricted for lower income senior households through Resolution No. 04-17.

On November 14, 2017, after a call for review of the Planning Commission’s approval, the City Council adopted Resolution No. 2017-116 and all the findings of the Planning Commission, conditionally approving the Project. The Applicant has diligently processed the Building Permit and Site Development Permit applications, and the necessary Building Permits are ready to be issued. The Site Development Permit is at the final plan check phase.

While the 95-unit Project is fully entitled and nearly ready to be built, the total construction budget exceeds $55 million. The Applicant is proposing to amend the Project to increase the number of total units to 123 units, with 122 of the units deed-restricted to lower income senior households and one designated as an on-site manager’s unit. On October 26, 2021, the City Council, adopted a resolution supporting the Aspen Wood Project’s California Debt Limit Allocation Committee application and a financial commitment of $10.5 million for the construction of the 123-unit Project. In December 2021, Aspen Wood was awarded bond financing through the California Municipal Finance Authority (“CMFA”) for the following number of affordable units.

No. Units Affordable to Senior Households with Area
Median Income at or below:
13 30% of AMI
13 50% of AMI
96 60% of AMI
The proposal would result in 122 deed-restricted affordable units, in contrast to the 13 affordable units provided with the approved 95-unit project. These restricted units would count toward local Regional Housing Needs Allocation (RHNA) and would further implement General Plan Housing Policies.

On February 3, 2022, the Applicant filed a Development Plan Amendment to amend their development plan from a 95-unit (with 13 affordable-units) senior apartment project to a 123- unit (with 122 affordable-units) senior apartment project. As the City Council was the original approving body of the Project’s entitlements, staff is presenting the revised project to the Council for your consideration.

10.1 Packet Pg. 42
Project Description
The Applicant is proposing a four-story, 123-unit senior apartment complex located at 9000 Alcosta Boulevard at the intersection of Kimball Avenue. The site is approximately 1.39 acres and is currently vacant. Residents of the senior apartment complex would be limited to person 62 years of age or older. The proposed apartment building is in the Multiple Family Very High Density Residential (RVH) zoning district which has an established density range of 30 to 50 dwelling units per acre (du/ac). Based on the upper limit of 50 du/ac in the Zoning Ordinance, the maximum number of units would be limited to 70 units. The Applicant is requesting a density bonus under the State Density Bonus Law to exceed the maximum zoning density by 76% in exchange for a commitment to rent units to lower income households (State law allows all-affordable projects to exceed the maximum zoning density by 80%). Through the State Density Bonus Law, the project proposes a density of 88 du/ac.

State Government Code Section 65915 et. seq. requires that when an Applicant seeks a density bonus for a residential development, the City shall grant a density bonus and approve the up to four incentives or concessions for a 100% affordable project per State Density Bonus Law. The Applicant is requesting two concessions. The Applicant’s first concession is for a parking reduction. Per State Density Bonus Law, when a density bonus is requested, the City’s parking requirements are superseded, and the City may not require more parking spaces than the ratio listed below for the residential use inclusive of guest and handicapped parking.

Type of Residential Units Required Parking
Space per unit
Proposed Units Total Required Parking
Studio and 1 Bedroom 1 123 123
TOTAL 123 123
Additionally, State Density Bonus law allows rental senior projects that are 100% affordable to lower income households that provides access to paratransit service to not provide any parking spaces per unit.

The Applicant is proposing 89 parking spaces, of which 81 parking spaces are proposed for the residential units, 4 parking spaces for the office use and 4 parking spaces for guests. As discussed above, the project is required to provide no more than 123 parking spaces including guest and handicapped parking for the residential use as allowed by the State Density Bonus Law. The proposed parking concession would reduce the required number of parking spaces from 123 to 89, a reduction of 34 parking spaces. Staff believes the proposed parking plan meets the requirements for a parking reduction in accordance with State Density Bonus Law and is comparable to the original concession granted with the 2017 approval.

The second concession is for the minimum number of bicycle parking spaces. The Applicant is proposing to provide 7 bicycle parking spaces where the Zoning Ordinance requires 9 bicycle parking spaces.

Site Development Standards

10.1 Packet Pg. 43
In terms of development standards, the applicant meets the development standards of the RVH zone and is no longer requesting a concession to exceed maximum lot coverage which was granted with the original 2017application approval. The project proposes to meet the maximum 50% lot coverage. The proposed building footprint remains the same as the originally approved project.

Building and Architecture
The proposed building is a contemporary, modern architectural style incorporating glass and stucco materials. The building has a strong street presence on both Alcosta Boulevard and Kimball Avenue. On the ground level is the gated parking garage, the lobby and leasing office, and business center and laundry. Residential units are located on the second through fourth floors which surrounds an open air courtyard that provides an outdoor living amenities such as, fire pit, outdoor kitchen/BBQ, trellises, and seating areas. Additional resident amenities include a fitness room, community room, pet washing station, and vegetable gardens. The following is the unit distribution proposed for the project:

Unit Type Total Units Unit Size (Sq. Ft.)
Studio 42 409-629
One Bedroom 81 562-774
In terms of architectural design, the Project is generally consistent with the original building architectural in terms of height and massing, but has reduced architectural enhancements as a metal paneling and exterior balconies as cost-saving measure.

Proposed 2022 Project Perspective from Corner of Alcosta Blvd. and Kimball Ave.

10.1 Packet Pg. 44
2017 Project Perspective from Corner of Alcosta Blvd. and Kimball Ave.

Proposed 2022 Project Elevation on Kimball Ave.
2017 Project Elevation on Kimball Ave.

10.1 Packet Pg. 45
Proposed 2022 Project Elevation on Alcosta Blvd.
2017 Project Elevation on Alcosta Blvd.

Landscape Plan
The proposed landscape plan is organized with trees, shrubs, and vines varying in height, color, and texture surrounding the perimeter of the building and within the open air courtyard. The site will meet the 15% minimum landscape requirement. New trees will be planted around the perimeter of the buildings and on the second level courtyard with all trees to be 24” box size. The applicant has also designed a stormwater control plan for treatment of stormwater runoff in bioretention areas in-line with the original 2017 approval.

SUMMARY
The applicant has submitted a development plan amendment application to amend the original 95-unit senior apartment to a 123-unit senior apartment under the Very High Density Residential General Plan and Zoning Designations. The proposed project’s density bonus and concession requirements are in-line with State Density Bonus Law and generally consistent with the

10.1 Packet Pg. 46
building and site design approved in 2017. The project has been deemed categorically exempt from CEQA as an in-fill development. The proposed project is consistent with the General Plan policies and Zoning standards as detailed in this staff report and Draft Resolution No. 2022-030 which updates the original COA to meet 2022 standards. Staff recommends that the City Council conduct the public hearing and if appropriate, adopt Resolution No. 2022-030 approving the proposed project.

FISCAL ANALYSIS
As a condition of approval, the Project is required to offset the cost of providing City services and facilities. An analysis of the fiscal impact is required to determine if the project will join the Citywide Community Facilities District or similar mechanism such that each residential unit within the proposed project would pay an annual assessment to offset the cost of providing City services and facilities. As such, there are no potential fiscal impacts associated with providing City services to the project.

STEPS FOLLOWING APPROVAL

1. Applicant and City to formalized the affordable housing agreement; and

2. Applicant to satisfy Conditions of Approval for the project ATTACHMENT:

Exhibit A: Aspen Wood Development Plan Amendment COA
Exhibit B: Project Plans, dated January 14, 2022

10.1 Packet Pg. 47
RESOLUTION NO. 2022-030

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

APPROVING THE ASPEN WOOD SENIOR APARTMENTS DEVELOPMENT PLAN AMENDMENT (DPA 2022-0012) AT 9000 ALCOSTA BOULEVARD (APN: 210-520-031) FILED BY:

DAVID BOGSTAD, LCA ARCHITECTS (APPLICANT) AND,

STANDARD COMPANIES (PROPERTY OWNER)
WHEREAS, on December 5, 2016, LCA Architects (Applicant) filed a conceptual Development Plan and Architectural Review application and requested review of an 89-unit senior apartment project on a 1.39 acre lot located at 9000 Alcosta Boulevard; and WHEREAS, on January 17, 2017, the Planning Commission held a study session to review a conceptual development plan of a senior apartment project, which consisted of a fourstory apartment complex of 89-units above a podium parking structure at the corner of Alcosta Blvd. and Kimball Ave. The Planning Commission requested additional information regarding the proposed density bonus and requested the applicant evaluate the building’s architectural style in context to the surrounding neighborhood; and
WHEREAS, on March 13, 2017, formal applications were filed with the Planning Services Division for an Architectural Review (AR 17-200-013); and a Development Plan (DP 17-300-003) for the Aspen Wood Apartments to construct a new 95-unit senior (55 years and older) apartment complex (“Project”) on the 1.39 acre lot located at 9000 Alcosta Blvd. (APN:
210-520-031); and
WHEREAS, on April 13, 2017, the Architectural Review Board (ARB) provided architectural review of the building, landscape, and streetscape design of the proposed Project.

The ARB supported the proposed architectural design and recommended the architectural design approval with comments to the Planning Commission; and
WHEREAS, on May 22, 2017, the Housing Advisory Committee (HAC) considered the proposed Project with respect to the affordable housing units. The HAC supported the affordable housing unit proposal for ten very-low-income senior apartments for a term of 55- years and recommended project approval to the Planning Commission; and WHEREAS, on July 11, 2017, staff received a Minor Use Permit application to allow the legal, non-conforming accessory structure to maintain a 2-ft. side yard setback along with revised project plans and a revised project description dated July 11, 2017; and WHEREAS, on July 14, 2017, staff deemed the applications complete based on the project plans and project description dated July 11, 2017; and

10.1 Packet Pg. 48
WHEREAS, on July 14, 2017, staff deemed the project categorically exempt from the California Environmental Quality Act Guidelines of 1970, as amended, pursuant to State CEQA Guidelines Class 32, Section 15332 pertaining to in-fill development projects; and WHEREAS, on July 20, 2017, staff received revised project plans which incorporated additional Stormwater Control measures; and
WHEREAS, on August 1, 2017, the Planning Commission held a duly-noticed public hearing on the subject applications which consisted of 95-senior apartments with a density bonus proposal and a Minor Use Permit to maintain the legal, non-conforming status of the accessory structure side yard setback, where the staff report, plans, and other pertinent documents, and public testimony relating to the proposed Project was heard and considered; and.

WHEREAS, on August 1, 2017, the Planning Commission remanded the project back to the ARB for further discussion on the project’s compatibility with the surrounding neighborhood, requested written findings by the ARB to support their recommendations, and continued the public hearing to September 5, 2017 to allow time to return back to the ARB for additional review and for staff to gather parking data; and
WHEREAS, on August 10, 2017, the ARB re-reviewed the project plans at the request of the Planning Commission and expressed support of the project modifications that had been made to the project since their last review in April, but suggested additional modifications such as lowering the upper roof element at the building corner, softening the white color at the front of the building, and increasing the size of the street trees. The Board requested that these revisions be reviewed at a subsequent ARB meeting prior to final review by the Planning Commission; and WHEREAS, on August 23, 2017, after the Board considered the project modifications as shown on project plans dated August 16, 2017 and the factors to be considered during Architectural Review as identified in Zoning Ordinance Section D6-22 and the August 23, 2017 staff report, the Board felt that the revisions addressed their comments and recommended architectural review approval to the Planning Commission as outlined in the ARB’s summary of action; and
WHEREAS, on September 5, 2017, the Planning Commission held a continued public hearing on the subject applications which consisted of 95-senior apartments with a density bonus proposal and a Minor Use Permit to maintain the legal, non-conforming status of the accessory structure side yard setback, where the staff report, revised project plans dated August 16, 2017, meeting minutes, summary of actions and other pertinent documents, and public testimony relating to the proposed Project was heard and considered; and WHEREAS, on September 5, 2017, following a duly noticed public hearing, the City of San Ramon Planning Commission approved Resolution No. 04-17 with findings and subject to the Conditions of Approval attached as Exhibit “A” and Project Plans dated August 16, 2017 as Exhibit “B” and as amended by the Conditions of Approval, thereby approving the Development applications for the Project, including Architectural Review (AR 17-200-0013), Development Plan (DP 17-300-003), and Minor Use Permit (MUP 17-501-013); and

10.1 Packet Pg. 49
WHEREAS, on September 13, 2017, Mayor Clarkson, pursuant to Section D7-12 of the Zoning Ordinance, initiated a Call for Review of the Planning Commission’s Approval (Resolution. No. 04-17); and
WHEREAS, a Call for Review is intended to avoid results inconsistent with the City’s Zoning Ordinance, and applicable procedures require the Council to conduct a hearing “de novo,” and authorize the Council to affirm, modify, or reverse the Planning Commission’s original decision following that hearing; and
WHEREAS, all of the reports, minutes and other documents constituting the record before the Planning Commission were provided to the City Council for use in considering the Call for Review; and
WHEREAS, on October 24, 2017, the City Council held a duly-noticed public hearing on the Call for Review at which there was a staff presentation and public comments received, and upon City Council deliberation, voted 4-1 to deny the Call for Review based on the testimony received and directed staff to prepare a City Council Resolution to uphold the Planning Commission’s decision, adopting the findings and conditions as approved by Planning Commission’s Resolution No. 04-17 with the incorporation of additional City Council conditions of approval regarding the Project’s street front landscaping; and WHEREAS, on November 14, 2017, the City Council adopted City Council Resolution No. 2022-116 upholding the Planning Commission’s decision, adopting the findings and conditions as approved by Planning Commission’s Resolution No. 04-17 with the incorporation of additional City Council conditions of approval regarding the Project’s street front landscaping; and
WHEREAS, since the 2017 City Council project approval, the Applicant has diligently processed the Building Permit and Site Development Permit applications, and the necessary Building Permits are ready to be issued with the Site Development Permit at the final plan check phase, however the high cost of construction has limited the Applicant’s ability to build the Project; and
WHEREAS, in 2021, the Applicant considered alternative development plans for an allaffordable project with an increased capacity in order to receive bond financing for their project; and
WHEREAS, on October 26, 2021, the City Council, adopted Resolution No. 2021-125 supporting the Aspen Wood Project’s California Debt Limit Allocation Committee application and a financial commitment of $10.5 million for the construction of the 123-unit Project; and WHEREAS, in December 2021, Aspen Wood was awarded bond financing through the California Municipal Finance Authority (“CMFA”) for the 122 affordable senior units; and WHEREAS, on February 3, 2022, the Applicant filed a Development Plan Amendment (DPA 2022-0012) requesting an amendment to the original Development Plan (DP 17-300-003) approval of the 95-unit Aspen Wood Senior Apartment Development Project for a 123-unit Aspen Wood Senior Apartment Development Project; and

10.1 Packet Pg. 50
WHEREAS, on March 1, 2022, staff deemed the application complete based on the project plans and project description dated January 14, 2022; and WHEREAS, on March 1, 2022, staff deemed the project categorically exempt from the California Environmental Quality Act Guidelines of 1970, as amended, pursuant to State CEQA Guidelines Class 32, Section 15332 pertaining to in-fill development projects; and WHEREAS, on March 8, 2022, the City Council held a duly noticed public hearing, where the staff report, project plans, and other pertinent documents, and public testimony relating to the proposed Project was heard and considered; and
WHEREAS, on March 8, 2022, the City Council reviewed the draft Conditions of Approval, and Resolution to adopt the Project; and
NOW, THEREFORE, BE IT RESOLVED, that the City Council, in the exercise of its independent judgment, and based upon all the evidence in the record (including but not limited to all 2017 and 2022 application materials project studies, CEQA documents, the written and oral staff reports, oral and written comments received by the City, and all the findings and record of decision associated with the 2017 development approval) does hereby make the following findings:

1. Regarding the Development Plan Amendment:
a. The recitals above are true and correct and are incorporated herein by reference; and b. The proposed Project will not be detrimental to the health, safety, and general welfare of persons residing or working in the neighborhood of the proposed development, because appropriate conditions of approval are imposed on the Project to reduce potential impacts to the public health, safety, and general welfare to less than significant during the construction phase and operation of the Project; and
c. The proposed Project will not be injurious or detrimental to property or improvements in the neighborhood, because the Project will improve the existing underutilized property with a residential project as envisioned in the General Plan 2035 Housing Element as a Workforce Housing Opportunity Site, and have the potential to attract other new redevelopment projects in the neighborhood; and
d. The proposed Project will not be injurious or detrimental to the general welfare of the City, because the Project is an in-fill project and will have no significant environmental impacts during the construction phase and the operation of the Project, and the Project is required by the conditions of approval to mitigate any negative impacts to City services through the Project design, the payment of impact fees, and the participation in a funding mechanism to offset the additional costs associated with providing City services and facilities to the Project; and

10.1 Packet Pg. 51
e. The proposed Project will not be inconsistent with the policies and goals of the General Plan because the Project is a senior residential development consisting of 123 residential units, which is consistent with the definition of Very High Density in the General Plan and the development characteristics as envisioned in the Zoning Ordinance RVH (Very High Density Residential) district, which is intended to promote the creation of very high density residential developments with affordable housing units; and the Project is further consistent with the policies and goals of the General Plan because the Project is located within a designated Workforce Housing Opportunity Site in the General Plan Housing Element and has requested a Density Bonus by offering 122 affordable units and one manager’s unit in order to add 53 residential units above the maximum density of 50 dwelling units per acre to help meet local affordable housing needs; and f. The proposed development is architecturally compatible with other developments in the same vicinity, both inside and outside of the subject zone, because the proposed building meets all applicable development standards, except for bicycle and the vehicular parking, which are addressed with two concessions through the Density Bonus provision; and the proposed building has been designed with contemporary forms, materials, and colors to complement the existing structures in the vicinity and to be compatible with future developments in the neighborhood in-line with the City’s objective design standards.

1. Regarding Growth Management Plan-Measure “J” Compliance:

In accordance with the City’s General Plan Growth Management Program, the City Council has reviewed the Project design and finds that the Project can meet each of the identified performance standards listed below for full urban services as outlined in the General Plan Growth Management Element based on certain Conditions of Approval and CEQA Findings, which are incorporated herein by reference:
a. Community Centers
Performance Standard: At General Plan buildout, provide a minimum ratio of 1.2 square feet of community center space per 1,000 residents.

Project Compliance: The proposed Project consists of 123 apartment units. Based on the General Plan 2035 information, an average household consists of 2.91 people and the proposed Project will increase the population by approximately 358. Currently the total floor area of community centers in the city of San Ramon is approximately 126,640 sq. ft., which is approximately 1.50 sq. ft. per 1,000 residents based on the 2020 population from the US Census. As such the proposed Project does not result in increased need for Community Centers.
b. Fire
Performance Standard: Prior to Project approval, require written verification from the San Ramon Valley Fire Protection District that a 5-minute response time (travel time) can be maintained for 90 percent of emergency calls in urban and suburban areas and/or that there will be a fire station within 1.5 miles of all development.

Project Compliance: The proposed Project is a project within the developed area of the

10.1 Packet Pg. 52
City of San Ramon and is within the current San Ramon Valley Fire Protection District.

The nearest station to the proposed Project site, Station 39, located at 9399 Fircrest Lane, is approximately 0.6 miles from the Project site. A 1.5-mile response area is considered adequate to ensure 5 minute emergency response to all properties. San Ramon Valley Fire Protection District verified the project compliance with the standards in writing on February 14, 2022.
c. Flood Control
Performance Standard: Prior to Project approval, Applicants shall obtain written verification from the San Ramon Engineering Services Department stating that the new development will provide adequate storm drain facilities. Runoff from the development shall not increase the 100-year peak flow in the City’s flood control channels and shall be typically equal to pre-development conditions.

Project Compliance: The proposed Project consists of construction of 95 apartment units and as such will result in additional impervious surface than previously existed but also incorporate stormwater measures to comply with the C-3 NPDES permit requirements. The City of San Ramon Engineering Services Department conditioned the Project appropriately and on February 24, 2022 provided written verification of compliance with the standards.
d. Parks
Performance Standard: At General Plan buildout, provide a ratio of 6.5 acres of public parks per 1,000 residents, with goal to have park and recreation facilities within one-half mile of all residences.

Project Compliance: The proposed Project consists of 123 apartment units. Based on the General Plan 2035 information, an average household of the City consists of 2.91 people and the proposed Project will increase the population by approximately 358.

The Project is subject to Chapter X - Parkland Dedication of Division C5 - Subdivision Procedures of Title C - Construction, Development and Land Use of the San Ramon Municipal Code. As such, the Project is required to dedicate parkland or pay an in-lieu fee to assist the City in achieving the Park Performance Standard with respect to the public park ratio per residents as described above. The Project will pay an in-lieu fee to assist in achieving the ratio of 6.5 acres of public parks per 1,000 residents at buildout.

With regard to the parks and recreational facilities within one-half mile of the Project site, there are two existing parks in the Project vicinity. Village Green Park is within a

0.5 mile radius and Country Club School Park is within a 0.5 mile radius. e. Police
Performance Standard: Prior to Project approval, require written verification from the San Ramon Police Department that a 3-5 minute response time (travel time) for emergency calls and a 20-minute response for all other calls can be maintained 95 percent of the time.

10.1 Packet Pg. 53
Project Compliance: The proposed Project is a project within the developed area of the City of San Ramon and the Police Department is located at 2401 Crow Canyon Road, which is approximately 5.7 miles from the Project site, and on February 14, 2022 the Police Department confirmed that the Project is in compliance with the above performance standard.
f. Sanitation Facilities
Performance Standard: Prior to Project approval, require written verification from the approved service provider that adequate sanitation facilities and services will be available to serve the Project.

Project Compliance: The proposed Project consists of 123 apartment units within the existing Dublin San Ramon Services Sanitary District (DSRSD) boundary, and on February 14, 2022 DSRSD indicated that there is sufficient sanitary sewer capacity to accommodate the proposed development.
g. Schools
Performance Standard: Require new development to provide necessary land, funding, and/or capital facilities for the school system, as determined by the San Ramon Valley Unified School District and applicable State law.

Project Compliance: On March 1, 2022, the San Ramon Valley Unified School District indicated that the Project would be required to pay school impact fees prior to issuance of a Building Permit.
h. Water
Performance Standard: Prior to Project approval, require written verification from the approved service provider that adequate water quality, quantity, and distribution will be available to serve the Project.

Project Compliance: On February 17, 2022, East Bay Municipal Utility District reviewed the Project and indicated that the Project will be served from the existing main line and confirmed that the Project is in compliance with the above performance standard As indicated above, the proposed Project can meet each of the identified performance standards for full urban services as outlined in the General Plan Growth Management Element.

NOW, THEREFORE, BE IT FURTHER RESOLVED, that the applicant is hereby given notice that the 90-day period in which the Applicant may protest any fees, dedications, reservations or other exactions imposed on the development project and stated in the Conditions of Approval attached hereto as part of Exhibit A shall commence upon passage of this Resolution pursuant to Government Code Section 66020(d)(1); and NOW, THEREFORE, BE IT FURTHER RESOLVED, that the City Council, in the

10.1 Packet Pg. 54
exercise of its independent judgment and based upon all the evidence in the record (including but not limited to all application materials, related CEQA documents, the written and oral staff reports, and oral and written comments received by the City), does hereby approve the proposed Development Plan Amendment (DPA 2022-0012) based on the required findings and subject to the Conditions of Approval attached as Exhibit A and Project Plans as attached as Exhibit B including conformance with the General Plan 2035.

PASSED, APPROVED AND ADOPTED on this 8th day of March, 2022, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

David E. Hudson, Mayor
ATTEST:

Christina Franco, City Clerk

10.1 Packet Pg. 55

CITY COUNCIL STAFF REPORT
DATE: March 8, 2022
TO: City Council/City Manager
FROM: Debbie Chamberlain, Community Development Director By: Debbie Chamberlain, Community Development Director
SUBJECT: RESOLUTION NO. 2022-031 - Approving the Issuance of the California Municipal Finance Authority Multifamily Housing Revenue Bonds in an Aggregate Principal Amount Not to Exceed $45,000,000 for the Purpose of Financing or Refinancing the Acquisition, Construction, Improvement and Equipping of Aspen Wood Apartments and Certain Other Matters Relating Thereto

EXECUTIVE SUMMARY
On October 26, 2021, the City Council, adopted a resolution supporting Aspen Wood’s California Debt Limit Allocation Committee application and a financial commitment of $10.5 million for the construction of 122 low-income senior apartments, and one manager unit. In December 2021, Aspen Wood was awarded bond financing through the California Municipal Finance Authority (“CMFA”).

To facilitate the bond allocation, the City is required to conduct a public hearing under the Tax and Equity Fiscal Responsibility Act (“TEFRA”) in connection with the proposed issuance of revenue bonds by the California Municipal Finance Authority (the “CMFA”), a joint exercise of powers authority and public entity of the State of California, to approve the issuance of bonds in an amount not to exceed $45,000,000, (the “Bonds”), to finance the acquisition, construction, improvement and equipping the Aspen Wood project (the “Project”).

RECOMMENDED ACTION
1) Conduct the public hearing under the requirements of TEFRA and the Internal Revenue Code of 1986, as amended (the “Code”); and
2) Adopt the resolution approving the issuance of the Bonds by the CMFA for the benefit of Standard Aspen Wood Venture LP to provide for the financing of the Project, such adoption is solely for the purposes of satisfying the requirements of TEFRA, the Code and the California Government Code Section 6500 (and following).

BACKGROUND/DISCUSSION

10.2 Packet Pg. 56
The California Municipal Finance Authority (“CMFA”) was created on January 1, 2004 pursuant to a joint exercise of powers agreement to promote economic, cultural and community development, through the financing of economic development and charitable activities throughout California. To date, over 300 municipalities, including the City of San Ramon, have become members of CMFA. The City became a member of the CMFA on November 18, 2009.

The CMFA was formed to assist local governments, non-profit organizations and businesses with the issuance of taxable and tax-exempt bonds aimed at improving the standard of living in California. The CMFA’s representatives and its Board of Directors have considerable experience in bond financings.

Standard Aspen Wood Venture LP (the "Borrower") a partnership of which Standard Property Company, Inc. (the "Developer") or a related person to the Developer is the general partner, has requested that the CMFA serve as the municipal issuer of the Bonds in an aggregate principal amount not to exceed $45,000,000 of tax-exempt revenue bonds. The proceeds of the Bonds will be used to finance the acquisition, construction, improvement and equipping of a senior multifamily rental housing project located at 9000 Alcosta Boulevard, San Ramon, California.

In order for all or a portion of the Bonds to qualify as tax-exempt bonds, the City of San Ramon must conduct a public hearing (the “TEFRA Hearing”) providing for the members of the community an opportunity to speak in favor of or against the use of tax-exempt bonds for the financing of the Project. Prior to such TEFRA Hearing, reasonable notice must be provided to the members of the community. Following the close of the TEFRA Hearing, an “applicable elected representative” (e.g., City Council) of the governmental unit hosting the Project must provide its approval of the issuance of the Bonds for the financing of the Project.

SUMMARY
In light of the foregoing, and in order to support affordable housing, staff recommends that the City conduct the TEFRA Hearing, and adopt the resolution approving the issuance of the Bonds by the CMFA.

FISCAL IMPACTS
The Bonds to be issued by the CMFA for the Project will be the sole responsibility of the Borrower, and the City will have no financial, legal, moral obligation, liability or responsibility for the Project or the repayment of the Bonds for the financing of the Project. All financing documents with respect to the issuance of the Bonds will contain clear disclaimers that the Bonds are not obligations of the City or the State of California but are to be paid for solely from funds provided by the Borrower.

The Board of Directors of the California Foundation for Stronger Communities, a California non-profit public benefit corporation (the “Foundation”), acts as the Board of Directors for the CMFA. Through its conduit issuance activities, the CMFA shares a portion of the issuance fees it receives with its member communities and donates a portion of these issuance fees to the Foundation for the support of local charities. With respect to the City of San Ramon, it is

10.2 Packet Pg. 57
expected that a portion of the issuance fee attributable to the City will be granted by the CMFA to the general fund of the City. Such grant may be used for any lawful purpose of the City.

STEPS FOLLOWING APPROVAL
Forward signed resolution to CFMA

10.2 Packet Pg. 58
RESOLUTION NO. 2022-031

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

APPROVING THE ISSUANCE OF THE CALIFORNIA MUNICIPAL FINANCE

AUTHORITY MULTIFAMILY HOUSING REVENUE BONDS IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $45,000,000 FOR THE PURPOSE OF

FINANCING OR REFINANCING THE ACQUISITION, CONSTRUCTION,

IMPROVEMENT AND EQUIPPING OF ASPEN WOOD APARTMENTS AND

CERTAIN OTHER MATTERS RELATING THERETO
WHEREAS, Standard Aspen Wood Venture LP (the "Borrower") a partnership of which Standard Property Company, Inc. (the "Developer") or a related person to the Developer is the general partner, has requested that the California Municipal Finance Authority (the "Authority") adopt a plan of financing providing for the issuance of exempt facility bonds for a qualified residential rental project pursuant to Section 142(a)(7) of the Internal Revenue Code of 1986 (the "Code") in one or more series issued from time to time, including bonds issued to refund such exempt facility bonds in one or more series from time to time, and at no time to exceed $45,000,000 in aggregate principal amount (the "Bonds"), to finance or refinance the acquisition, construction, improvement and equipping of a senior multifamily rental housing project located at 9000 Alcosta Boulevard, San Ramon, California (the "Project"); and WHEREAS, pursuant to Section 147(f) of the Code, the issuance of the Bonds by the Authority must be approved by the City of San Ramon (the "City") because the Project is located within the territorial limits of the City; and
WHEREAS, the City Council of the City (the "City Council") is the elected legislative body of the City and is one of the "applicable elected representatives" required to approve the issuance of the Bonds under Section 147(f) of the Code; and WHEREAS, the Authority has requested that the City Council approve the issuance of the Bonds by the Authority in order to satisfy the public approval requirement of Section 147(f) of the Code and the requirements of Section 4 of the Joint Exercise of Powers Agreement Relating to the California Municipal Finance Authority, dated as of January 1, 2004 (the "Agreement"), among certain local agencies, including the City; and WHEREAS, pursuant to Section 147(f) of the Code, the City Council has, following notice duly given, held a public hearing regarding the issuance of the Bonds, and now desires to approve the issuance of the Bonds by the Authority.

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of San Ramon as follows:

Section 1. The foregoing recitals are true and correct.

Section 2. The City Council hereby approves the issuance of the Bonds by the Authority.

It is the purpose and intent of the City Council that this resolution constitute approval of the issuance of the Bonds by the Authority, for the purposes of (a) Section 147(f) of the Code by the applicable elected representative of the governmental unit having jurisdiction over the area in which the Project is located, in accordance with said Section 147(f) and (b) Section 4 of the Agreement.

Section 3. The issuance of the Bonds shall be subject to the approval of the Authority of all financing documents relating thereto to which the Authority is a party. The City shall have no

10.2 Packet Pg. 59
responsibility or liability whatsoever with respect to the Bonds.

Section 4. The adoption of this Resolution shall not obligate the City or any department thereof to (i) provide any financing to acquire or construct the Project or any refinancing of the Project; (ii) approve any application or request for or take any other action in connection with any planning approval, permit or other action necessary for the acquisition, construction, rehabilitation, installation or operation of the Project; (iii) make any contribution or advance any funds whatsoever to the Authority; or (iv) take any further action with respect to the Authority or its membership therein.

Section 5. The officers of the City are hereby authorized and directed, jointly and severally, to do any and all things and to execute and deliver any and all documents which they deem necessary or advisable in order to carry out, give effect to and comply with the terms and intent of this resolution and the financing transaction approved hereby.

Section 6. This resolution shall take effect immediately upon its adoption.

PASSED, APPROVED AND ADOPTED at the meeting of March 8, 2022 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
Dave E. Hudson, Mayor
ATTEST:
________________________
Christina Franco, City Clerk

10.2 Packet Pg. 60

CITY COUNCIL STAFF REPORT
DATE: March 8, 2022
TO: City Council/City Manager
FROM: Kelly Sessions, Administrative Services Director
By: Candace Daniels, Finance Division Manager
SUBJECT: RESOLUTION NO. 2022-032 - Authorizing Mid-Year 2021-2022 Budget Adjustments

RECOMMENDED ACTION
Staff recommends approval of a Resolution authorizing Mid-Year 2021-2022 budget adjustments as identified in the Mid-Year 2021-2022 Financial Report and review process, and incorporating any proposed changes from this meeting.

BACKGROUND/DISCUSSION
Annually the City conducts a Mid-Year Financial Review to assess the financial condition of the City. The review includes a comparison to the budget and a revised estimate of full-year financial results, as well as the identification of potential mid-year budget adjustments.

The 2021-22 Mid-Year Financial Review was presented to the Finance Committee on March 1, 2022. Any changes to the report or budget adjustments proposed by the Finance Committee are presented to the City Council in this report.

The Mid-Year Financial Review included the identification of several key items as follows:
 Current Fiscal Year beginning reserves were $19.2 million, which was $3.2 million more than estimated when the budget was adopted.
 General Fund revenue collections for the six months ending December 31, 2021 were $22.1 million, which was $3.1 million more than the $19.1 million collected during the same period in the prior year.
 General Fund expenditures for the six months ending December 31, 2021 were $23.0 million, a $1.6 million increase above the $21.4 million during the same period in the prior year.  General Fund revenue is projected to come in at $53.3 million, $1.6 million below budgeted levels.
 General Fund expenditures are projected to come in at $53.8 million, $1.2 million below budgeted levels.
 General Fund net transfers in from other funds is projected at $2.2 million.

10.3 Packet Pg. 61
 General Reserves for the year ending June 30, 2022 before supplemental appropriations is projected to be $21.0 million.

A number of mid-year adjustments were identified in the report as follows:

General Fund (totaling $348,487 of expenditure appropriations):
 City Attorney Staffing - Requesting funding for a new Administrative Coordinator position in the City Attorney’s office to handle consolidation of all City contract-related functions and to assist with administrative duties in the City Attorney and City Clerk’s Offices - $43,608.  Administrative Services Staffing - Requesting reclassification of a Senior Administrative Analyst to a Program Manager. Over time, this position has become responsible for complex financial functions, including purchasing and contract administration, primary contact for the annual audit and budget preparation. Moreover, after the recent Finance Division reorganization, the Senior Administrative Analyst was assigned three direct reports, significantly adding more responsibilities and further warranting a reclassification. No additional funding is needed in the current fiscal year.  Public Works CIP 200008 - Funding needed to create a new CIP for Citywide Electrical Vehicle Charging Stations - $210,022.
 Public Works Fuel Costs - Funding needed for vehicle and equipment fuel due to increased fuel costs and increased usage - $36,000.
 Public Works Janitorial Services - Funding needed for janitorial services for the San Ramon Olympic Pool, Dougherty Station Community Center and Dougherty Station Library. The janitorial services budget was reduced in anticipation of renovation work, which has been delayed. Funds are needed to continue service at these locations through June 2022 - $19,857.  Public Works Fence Removal - Funds are needed for fence removal at the San Ramon Golf Course due to poor maintenance. Multiple attempts were made to ask the golf course to remedy the situation before a decision was made to remove the fence - $39,000.

Other Funds (totaling $709,166 of expenditure appropriations):
 Public Works Janitorial Services (Dougherty Valley Fund) - Funding needed for janitorial services for the San Ramon Olympic Pool, Dougherty Station Community Center and Dougherty Station Library. The janitorial services budget was reduced in anticipation of renovation work, which has been delayed. Funds are needed to continue service at these locations through June 2022 - $23,670 to come from General Fund reserves. Fund Balance:
$(5,363,239).*
 Public Works Recyclist Software (Solid Waste Fund) - Funding needed for Recyclist software to comply with Senate Bill 1383 reporting. SB 1383 regulations require jurisdictions to keep an “Implementation Record” where all jurisdictional data is stored. The State requires that a jurisdiction reply with specific data requests in annual reports and CalRecycle audits in a timely manner - $36,410. Fund Balance: $668,630.
 Public Works street light wire theft (Dougherty Valley Fund) - Funding needed for repairs to inoperable streetlights caused by wire theft - $89,530 to come from General Fund reserves.

Fund Balance: $(5,363,239).*
 Public Works tree pruning (Village Parkway Fund) - Funding needed to address emergency tree pruning caused by storm damage and trees identified with poor and hazardous structures - $1,500. Fund Balance: $74,811.
 Public Works water costs (various funds) - Funding needed for water costs:

10.3 Packet Pg. 62
o Old Ranch Estates Fund - $1,000. Fund Balance: $128,209 o Village Parkway Fund - $2,500. Fund Balance: $74,811
o Old Ranch Summit Fund - $8,300. Fund Balance: $210,175 o Henry Ranch - $6,600. Fund Balance: $81,717
 Public Works Staffing - Requesting reclassification of a Maintenance Technician II to a Maintenance Coordinator to oversee utility crew and trail maintenance responsibilities. There is no additional funding needed for this request in the current fiscal year.  Public Works tree removal (Henry Ranch Fund) - Funding needed for emergency tree removal in the Henry Ranch Arterial area of the City - $2,000. Fund Balance $81,717.  Public Works tree pruning (Bent Creek Fund) - Funding needed to address emergency tree pruning caused by storm damage and trees identified with poor and hazardous structure - $10,000. Fund Balance: $239,376.
 Public Works tree aphid treatment (Dougherty Valley Fund) - Funding needed to address pest issues identified in select tree species (Chinese Hackberry) that are causing a public nuisance and safety hazard - $40,000 to come from General Fund reserves. Fund Balance:
$(5,363,239).*
 Public Works auto accident repairs (various funds) - Funding needed for various auto accident damage repairs that occurred throughout the City - $190,013:
o Citywide Landscaping Fund - $6,840. Fund Balance: $870,946 o Citywide Lighting Fund - $53,421. Fund Balance: $1,807,629 o Dougherty Valley Fund - $129,752 to come from General Fund reserves. Fund Balance: $(5,363,239).*
 Public Works Staffing (various funds) - Funding needed for a new Maintenance Technician I/II for the roadway and flood control program:
o Citywide Lighting Fund - $35,197. Fund Balance: $1,807,629 o Stormwater NPDES Fund - $4,170. Fund Balance: $105,587  Public Works fountain repairs - CIP 955478 (Infrastructure Maintenance Fund) - Funding needed to replace the butterfly valve on the Bollinger Canyon Fountain - $8,276. Fund Balance: $450,450.
 Public Works HVAC duct cleaning - CIP 925425 (Infrastructure Maintenance Fund) - Funding needed for CIP 925425 for HVAC cleaning and equipment replacement - $50,000.

Fund Balance: $450,450.
 Public Works Citywide parks and amenities - CIP 955584 (various funds):
o Park Development Fund - Removing the project budget of $413,212 and returning the funds to the Park Development Fund. Fund Balance: $221,778 o Infrastructure Maintenance Fund - Appropriating $200,000 to CIP 955584. Fund Balance: $450,450
 Public Works irrigation booster pump installation - CIP 955516 (Park Development Fund) - Removing the project budget of $40,000 and returning the funds to the Park Development Fund. Fund Balance: $ 221,778.
 Public Works shade structure - CIP 955566 (Park Development Fund) - Removing the project budget of $44,448 and returning the funds to the Park Development Fund. Fund Balance $221,778.
 Insurance Liability Fund - PERS Replacement Benefit Fees - Funding needed for ongoing CalPERS Replacement Benefit Fees. Participation in the Replacement Benefit Plan allows

10.3 Packet Pg. 63
retirees to receive retirement benefits for amounts that have exceeded their benefit limit. Each CalPERS employer whose service was included in the retirement allowance calculation will receive an invoice each year for each eligible retiree. Funding will be withdrawn from the PARS Pension Rate Stabilization Trust. Trust Balance: $5,036,730 (January 2022) Other Funds (totaling $66,823 of revenue appropriations):
 Revenue Appropriations for Public Works CIP 200008:
o Project will receive grant funding in the amount of $44,000 from the Bay Area Air Quality Management District, Transportation Fund for Clean Air (TFCA). o Project will receive $22,823 from the 511 Contra Costa Measure J Commute Alternate funds. No additional funding is requested.

A resolution has been prepared which authorizes funding for the proposed Mid-Year Budget adjustments, and other fund transfers.

FISCAL ANALYSIS
The proposed action would use $631,439 of General Fund reserves, which will bring the projected ending reserves to $20.3 million or 40% of the prior fiscal year’s audited actual General Fund expenditures plus the transfer to the Dougherty Valley Fund. This is more than the General Reserve Policy requirement of 36%. Proposed uses of the other operating and special revenue fund reserves total $426,214. There are sufficient reserves in each of these funding sources to fund the additional appropriations.

STEPS FOLLOWING APPROVAL

1. Incorporate any changes from this meeting.

2. Amend the 2021-2022 Adopted Budget.

ATTACHMENT:

MID-YEAR FINANCIAL REPORT FY2022.

10.3 Packet Pg. 64
RESOLUTION NO. 2022-032

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON AUTHORIZING MID-YEAR 2021-2022 BUDGET ADJUSTMENTS
WHEREAS, a Mid-Year 2021-2022 budget review has been prepared by City staff; and WHEREAS, the City Council Finance Committee considered the Mid-Year 2021-2022 financial review and various proposed adjustments at a meeting held on March 1, 2022; and WHEREAS, the Finance Committee directed staff to bring various Mid-Year budget adjustments to the City Council for consideration of formal approval; and WHEREAS, the City Council was presented with the Mid-Year 2021-2022 financial review at a meeting held on March 8, 2022 and has considered various adjustments to the 2021- 2022 budget; and
WHEREAS, any changes made to the original Mid-Year Report and proposed budget adjustments made by the Finance Committee on March 1, 2022 have been presented to the City Council on March 8, 2022.

NOW, THEREFORE BE IT RESOLVED, as follows:

Section 1. The City Council approves additional expenditure appropriations of $348,487 in the General Fund for the following items:
 City Attorney Staffing - Requesting funding for a new Administrative Coordinator position in the City Attorney’s office to handle consolidation of all City contract-related functions and to assist with administrative duties in the City Attorney and City Clerk’s Offices - $43,608.  Administrative Services Staffing - Requesting reclassification of a Senior Administrative Analyst to a Program Manager. Over time, this position has become responsible for complex financial functions, including purchasing and contract administration, primary contact for the annual audit and budget preparation. Moreover, after the recent Finance Division reorganization, the Senior Administrative Analyst was assigned three direct reports, significantly adding more responsibilities and further warranting a reclassification. No additional funding is needed in the current fiscal year.  Public Works CIP 200008 - Funding needed to create a new CIP for Citywide Electrical Vehicle Charging Stations - $210,022.
 Public Works Fuel Costs - Funding needed for vehicle and equipment fuel due to increased fuel costs and increased usage - $36,000.
 Public Works Janitorial Services - Funding needed for janitorial services for the San Ramon Olympic Pool, Dougherty Station Community Center and Dougherty Station Library. The janitorial services budget was reduced in anticipation of renovation work, which has been delayed. Funds are needed to continue service at these locations through June 2022 - $19,857.  Public Works Fence Removal - Funds are needed for fence removal at the San Ramon Golf

10.3 Packet Pg. 65
Course due to poor maintenance. Multiple attempts were made to ask the golf course to remedy the situation before a decision was made to remove the fence - $39,000.

Section 2. The City Council approves additional expenditure appropriations of $709,166 in the following operating and special revenue funds:
 Public Works Janitorial Services (Dougherty Valley Fund) - Funding needed for janitorial services for the San Ramon Olympic Pool, Dougherty Station Community Center and Dougherty Station Library. The janitorial services budget was reduced in anticipation of renovation work, which has been delayed. Funds are needed to continue service at these locations through June 2022 - $23,670 to come from General Fund reserves. Fund Balance:
$(5,363,239).
 Public Works Recyclist Software (Solid Waste Fund) - Funding needed for Recyclist software to comply with Senate Bill 1383 reporting. SB 1383 regulation requires jurisdictions to keep an “Implementation Record” where all jurisdictional data is stored. The State requires that a jurisdiction reply with specific data requests in annual reports and CalRecycle audits in a timely manner - $36,410. Fund Balance: $668,630.
 Public Works street light wire theft (Dougherty Valley Fund) - Funding needed for repairs to inoperable streetlights caused by wire theft - $89,530 to come from General Fund reserves.

Fund Balance: $(5,363,239).
 Public Works tree pruning (Village Parkway Fund) - Funding needed to address emergency tree pruning caused by storm damage and trees identified with poor and hazardous structures - $1,500. Fund Balance: $74,811.
 Public Works water costs (various funds) - Funding needed for water costs:
o Old Ranch Estates Fund - $1,000. Fund Balance: $128,209 o Village Parkway Fund - $2,500. Fund Balance: $74,811
o Old Ranch Summit Fund - $8,300. Fund Balance: $210,175 o Henry Ranch Fund - $6,600. Fund Balance: $81,717
 Public Works Staffing - Requesting reclassification of a Maintenance Technician II to a Maintenance Coordinator to oversee utility crew and trail maintenance responsibilities. There is no additional funding needed for this request in the current fiscal year.  Public Works tree removal (Henry Ranch Fund) - Funding needed for emergency tree removal in the Henry Ranch Arterial area of the City - $2,000. Fund Balance $81,717.  Public Works tree pruning (Bent Creek Fund) - Funding needed to address emergency tree pruning caused by storm damage and trees identified with poor and hazardous structure - $10,000. Fund Balance: $239,376.
 Public Works tree aphid treatment (Dougherty Valley Fund) - Funding needed to address pest issues identified in select tree species (Chinese Hackberry) that are causing a public nuisance and safety hazard - $40,000 to come from General Fund reserves. Fund Balance:
$(5,363,239).
 Public Works auto accident repairs (various funds) - Funding needed for various auto accident damage repairs that occurred throughout the City - $190,013:
o Citywide Landscaping Fund - $6,840. Fund Balance: $870,946 o Citywide Lighting Fund - $53,421. Fund Balance: $1,807,629 o Dougherty Valley Fund - $129,752 to come from General Fund reserves. Fund Balance: $(5,363,239).

10.3 Packet Pg. 66
 Public Works Staffing (various funds) - Funding needed for a new Maintenance Technician I/II for the roadway and flood control program:
o Citywide Lighting Fund - $35,197. Fund Balance: $1,807,629 o Stormwater NPDES Fund - $4,170. Fund Balance: $105,587  Public Works fountain repairs - CIP 955478 (Infrastructure Maintenance Fund) - Funding needed to replace the butterfly valve on the Bollinger Canyon Fountain - $8,276. Fund Balance: $450,450.
 Public Works HVAC duct cleaning - CIP 925425 (Infrastructure Maintenance Fund) - Funding needed for CIP 925425 for HVAC cleaning and equipment replacement - $50,000.

Fund Balance: $450,450.
 Public Works Citywide parks and amenities - CIP 955584 (various funds):
o Park Development Fund - Removing the project budget of $413,212 and returning the funds to the Park Development Fund. Fund Balance: $221,778 o Infrastructure Maintenance Fund - Appropriating $200,000 to CIP 955584. Fund Balance: $450,450
 Public Works irrigation booster pump installation - CIP 955516 (Park Development Fund) - Removing the project budget of $40,000 and returning the funds to the Park Development Fund. Fund Balance: $ 221,778.
 Public Works shade structure - CIP 955566 (Park Development Fund) - Removing the project budget of $44,448 and returning the funds to the Park Development Fund. Fund Balance $221,778.
 Insurance Liability Fund - PERS Replacement Benefit Fees - Funding needed for ongoing CalPERS Replacement Benefit Fees. Participation in the Replacement Benefit Plan allows retirees to receive retirement benefits for amounts that have exceeded their benefit limit. Each CalPERS employer whose service was included in the retirement allowance calculation will receive an invoice each year for each eligible retiree. Funding will be withdrawn from the PARS Pension Rate Stabilization Trust. Trust Balance: $5,036,730 (January 2022) Other Funds (totaling $66,832 of revenue Appropriations):
 Revenue appropriations for Public Works CIP 200008:
o Project will receive grant funding in the amount of $44,000 from the Bay Area Air Quality Management District, Transportation Fund for Clean Air (TFCA). o Project will receive $22,823 from the 511 Contra Costa Measure J Commute Alternate funds.

PASSED, APPROVED AND ADOPTED at the meeting of March 8, 2022, by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
David E. Hudson, Mayor

10.3 Packet Pg. 67
ATTEST:

Christina Franco, City Clerk

10.3 Packet Pg. 68
1 CITY OF SAN RAMON
FY 2021/22 MID-YEAR FINANCIAL REVIEW
City Council
Tuesday, March 8, 2022
Presentation Outline
 Key Highlights
 Overview
 Economic Outlook
 FY22 Projected Results
 Recommended Adjustments
 Forward Look to FY23
 Conclusion
2 Packet Pg. 69
Communication: Budget Presentation (NEW BUSINESS)
2 Mid-Year Review
Key Highlights
 City experienced some recovery from severe revenue losses due to COVID-19 crisis
 General Policy Reserves
 Beginning reserves: $19.2 million
 Projected to be $20.9 million at June 30, 2022, prior to supplemental appropriations
 Projected $1.7 million increase to Fund Balance
 General Fund Revenues
 Projected to come in $1.6 million below budgeted levels  General Fund Expenditures
 Projected to come in $1.2 million below budgeted levels 3 Mid-Year Review
Key Highlights
 General Fund Transfers
 Transfers In - $9.3 million
 Includes $4.05 million from the ARPA fund. This is the second half and final federal grant funding to supplement significant revenue shortfall caused by COVID-19 pandemic
 Transfers Out - $7.2 million
 Projected Net Transfers - Transfers In of $2.1 million:
4 Packet Pg. 70
Communication: Budget Presentation (NEW BUSINESS)
3 Mid-Year Review
Overview
 Report intended to provide a mid-year look at the financial condition of the City
 Review actual results through December 2021
 Received input from City Departments
 Used input to make estimates for budget review process  California State Government
 State is making a strong recovery from pandemic. Governor Newsom’s FY 22-23 proposed budget projects a surplus of $45.7 billion. It includes funding to aid families during the pandemic. City does not anticipate a negative State impact on City resources 5 Mid-Year Review
Economic Outlook
As of December 2021, some key economic indicators were showing improvement and recovery from the COVID-19 pandemic
 US economy grew 2.3% in Q3-2021 and 6.9% in Q4-2021. The economy increased 5.7% for all of 2021 compared to 2020
 Bureau of Labor Statistics reported 199,000 new jobs added in December 2021, much lower than predicted. Overall, the US employment level is still

2.9% less than before the pandemic
 Unemployment rates – December 2021 vs. December 2020
 National Average 3.9% vs. 6.7%
 California 5.0% vs. 9.1%
 Contra Costa County 4.2% vs. 7.7%
 San Ramon 2.8% vs. 2.2%
6 Packet Pg. 71
Communication: Budget Presentation (NEW BUSINESS)
4 Mid-Year Review
Economic Outlook
 U.S. housing starts soared 15.6% in 2021 as historic low mortgage rates continued to support the housing market. Home prices grew by a record of 16.9% over 2020
 However, home sales are expected to decline in 2022 due to mortgage rate increases
 CA’s median home prices increased 11% compared to December 2020, while existing single family home sales decreased 15.7%  The CA housing market will grow in 2022, but at a slower pace 7 Mid-Year Review
GF Revenue Results
8 First 6 months of 2021‐22 are actuals receipts
$19.1
$47.2
$22.1
$53.3 $55.0
$0
$10
$20
$30
$40
$50
$60
First 6 Months Full Year
In millions
2020‐21 Actuals
2021‐22 Estimates
2021‐22 Budget
Packet Pg. 72
Communication: Budget Presentation (NEW BUSINESS)
5 Mid-Year Review
GF Revenue Results
 Revenue at Mid-Year: December 2021 vs. December 2020:
 Current FY revenue is $22.1 million
 $3.1 million or 16.0% higher compared to same period last year  Increases in property tax, property transfer tax, transient occupancy tax, licenses and permits, charges for services, and miscellaneous revenues
 Decrease in sales and use tax
9 Mid-Year Review
GF Revenue Results
Comparison of Major Revenues – YTD December
10 $10.2
$3.8
$0.7
$1.7
$2.7
$1.2  $1.0
$9.7
$4.0
$0.2
$1.7
$1.3  $1.0
$0.5
$0
$2
$4
$6
$8
$10
$12
Property Tax Sales Tax TOT Franchise Charges for
Services
Licenses and
Permits
Miscellaneous
Revenue
in millions
YTD Dec 2021
YTD Dec 2020
Packet Pg. 73
Communication: Budget Presentation (NEW BUSINESS)
6 Mid-Year Review
GF Revenue Estimates
 GF Revenue Estimates Full Year:
 Total $53.3 million
 $1.6 million (3.0%) below the adopted budget
 13.1% increase over last year actuals
11 Mid-Year Review
GF Revenue Estimates
Comparison of Major Revenues  ‐ Budget vs. Estimates
12 Packet Pg. 74
Communication: Budget Presentation (NEW BUSINESS)
7 Mid-Year Review
GF Revenue Estimates
 Property Tax
 Full-year estimate $22.8 million
 $0.2 million under budget
 $0.9 million above prior year actuals (4.1% increase)  6.45% increase in assessed property values, per County Assessor’s office
13 Mid-Year Review
GF Revenue Estimates
 Sales Tax
 Full-year estimate $11.1 million
 $0.3 million above budget
 $0.3 million above prior year actuals
 Forecasted by HDL and Associates. Receipts and reporting of sales tax revenue lags by several months. Current results are for quarter ending September 2021. Actual results for the quarter ending December 2021 will not be available until Mid-March
14 Packet Pg. 75
Communication: Budget Presentation (NEW BUSINESS)
8 Mid-Year Review
GF Revenue Estimates
 Transient Occupancy Tax (TOT)
 Full-year estimate $1.5 million
 $0.9 million below budget
 $0.7 million above prior year actuals
 Growth is impacted by hotel occupancy, which has been greatly impacted by the COVID-19 pandemic
15 Mid-Year Review
GF Revenue Estimates
 Franchise Fees
 Full-year estimate $5.5 million
 $0.5 million below budget
 $0.08 million (1.5%) above prior year actuals
 Growth is impacted by annexations and rates.
 Business closures and reduction in commercial waste hauling from COVID-19 are affecting revenue receipts
16 Packet Pg. 76
Communication: Budget Presentation (NEW BUSINESS)
9 Mid-Year Review
GF Revenue Estimates
 Licenses and Permits
 Full-year estimate $2.8 million
 $0.3 above budget
 $0.9 million above prior year actuals
 Revenue is subject to the timing of development projects 17 Mid-Year Review
GF Revenue Estimates
 Charges for Services
 Full-year estimate $5.1 million
 $0.5 million below budget
 $1.8 million above prior year actuals
 Revenue is subject to the timing of development projects. Recreation programs were impacted by the COVID-19 pandemic
18 Packet Pg. 77
Communication: Budget Presentation (NEW BUSINESS)
10 Mid-Year Review
GF Revenue Estimates
19 General Fund Revenue By Source
($ in thousands)
December
2021-22
To Date
December
2020-21
To Date Difference
Annual
2021-22
Estimate
Annual
2021-22
Budget Difference
Annual
2020-21
Actuals
Property Tax $ 10,164 $ 9,749 $ 416 $ 22,767 $ 23,002 $ (235) $ 21,862 Sales and Use Tax 3,847 4,009 (162) 11,054 10,715 340 10,773 Property Transfer Tax 578 428 151 1,044 887 157 1,044
Transient Occupancy Taxes (TOT) 701 235 466 1,490 2,439 (949) 768 Franchise Fees 1,680 1,659 21 5,518 5,975 (457) 5,434
Licenses and Permits 1,200 967 233 2,795 2,543 252 1,925 Intergovernmental 159 151 8 457 470 (13) 336
Charges for Services 2,656 1,281 1,374 5,131 5,601 (470) 3,283 Fines and Forfeitures 55 54 0 289 289 - 172
Investment Income 63 34 28 100 100 - (5)
Miscellaneous Revenue 1,046 507 539 2,669 2,942 (273) 1,564 Total Revenues $ 22,148 $ 19,073 $ 3,075 $ 53,315 $ 54,964 $ (1,649) $ 47,156 Mid-Year Review
GF Expenditure Results
20 First 6 months of 2021-21 are actuals expenditures
$21.4
$48.3
$23.0
$53.8 $55.0
$0
$10
$20
$30
$40
$50
$60
First 6 Months Full Year
in millions
2020‐21 Actuals
2021‐22 Estimates
2021‐22 Budget
Packet Pg. 78
Communication: Budget Presentation (NEW BUSINESS)
11 Mid-Year Review
GF Expenditure Results
 Expenditure Results at Mid-Year: December 2021 vs. December 2020  Expenditures at Mid-Year were $23.0 million
 $1.6 million or 7.3% higher than the same period last year  Reflects higher salary and benefit costs, service contracts and increasing economic recovery
 14 vacant funded positions
21 Mid-Year Review
GF Expenditure Estimates
 Expenditure Estimates – Full Year
 Expenditures total $53.8 million
 $1.2 million or 2.2% below budget
 Reflects position vacancy savings
 $5.5 million (11.4%) above prior year actuals of $48.3 million  Every department projected to end FY at or below budget 22 Packet Pg. 79
Communication: Budget Presentation (NEW BUSINESS)
12 Mid-Year Review
GF Expenditure Estimates
23 General Fund Expenditures By Department
($ in thousands)
December
2021-22
To Date
December
2020-21
To Date Difference
Annual
2021-22
Estimate
Annual
2021-22
Budget Difference
Annual
2020-21
Actuals
General Government $ 1,364 $ 1,241 $ 123 $ 3,187 $ 3,187 $ - $ 2,887 Administrative Services 2,524 2,320 204 5,261 5,271 (10) 4,696 Community Development 1,885 1,800 85 4,503 4,603 (100) 3,960 Police Services 6,800 6,589 211 16,562 16,970 (408) 15,110 Public Works 6,969 6,525 444 16,253 16,278 (25) 14,748
Parks & Community Services 3,412 2,899 514 7,997 8,641 (644) 6,892 Non-Departmental - 10 (10) 50 50 - 10
Total Expenditures $ 22,953 $ 21,383 $ 1,571 $ 53,813 $ 55,000 $ (1,187) $ 48,303 Mid-Year Review
Policy Reserves Estimate
*41% of the prior fiscal year’s audited actual General Fund expenditures and the transfer to the Dougherty Valley Fund, thus exceeding policy minimums by 5% ** Budget as adjusted during the year plus carry-over encumbrances 24 Policy Reserves
($ in thousands)
2021-22
Estimate
2021-22
Budget**
General Fund $ 19,221 $ 19,221
Actual Policy Reserves - June 30, 2021 $ 19,221 $ 19,221 General Fund Financial Summary:

Revenues 53,315 54,964
Expenditures (53,813) (55,000)
Net Transfers out 2,167 (1,883)
Net Increase/(Decrease) in Fund Balance 1,669 (1,919)
General Fund $ 20,890 $ 17,302
Estimated Policy Reserves - June 30, 2022 $ 20,890* $ 17,302 Packet Pg. 80
Communication: Budget Presentation (NEW BUSINESS)
13 Mid-Year Review
Expenditures by Category – All Funds
* Includes City Council approved budget adjustments and carry-over encumbrances 25 All City Expenditures by Category
($ in thousands)
December
2021-22
To Date
December
2020-21
To Date Difference
Annual
2021-22
Estimate
Annual
2021-22
Budget * Difference
Personnel Services $ 27,775 $ 25,259 $ 2,516 $ 59,590 $ 60,718 $ (1,128) Contract Services 9,077 8,219 858 23,768 23,894 (127)
Material & Supplies 813 676 137 2,478 2,438 40
Other Costs 6,856 6,865 (9) 14,500 14,500 0
Capital Outlay 455 569 (114) 1,211 1,423 (212)
Capital Improvement Program (CIP) 6,650 11,074 (4,424) 18,317 18,317 - Debt Service 77 1,135 (1,058) 3,792 3,792 -
Total $ 51,704 $ 53,798 $ (2,094) $ 123,656 $ 125,083 $ (1,426) Mid-Year Review
Dougherty Valley Fund
 Dougherty Valley Revenue – $0.5 million over budget
 Full-year estimate $21.3 million
 $2.3 million above last year actuals
 Rate of home sales and timing of reimbursements from County impacting collection of tax revenues
 Dougherty Valley Expenditures – $0.2 million below budget  Full-year estimate $22.7 million
 $2.3 million above last year actuals
 Increases in service contracts, utility costs, and annexations; offset by decreases from position vacancies
26 Packet Pg. 81
Communication: Budget Presentation (NEW BUSINESS)
14 Mid-Year Review
Recommended Budget Adjustments
 General Fund – $348,487
 Funding for CIP 200008 Citywide Electric Vehicle Charging Stations – $210,022  Funding for vehicle and equipment fuel due to increased costs and usage – $36,000  Funding for janitorial services at the San Ramon Olympic Pool, Dougherty Station Community Center, and Dougherty Station Library – $19,857  Funding for fence removal at the San Ramon Golf Course – $39,000  Funding for a new Administrative Coordinator position in the City Attorney’s Office to handle consolidation of all City contract-related functions. Position will also assist with administrative duties in the City Clerk’s Office – $43,608  Reclassification of a Senior Administrative Analyst position to a Program Manager.

Over time, this position has become responsible for increasingly complex financial functions, in addition to getting assigned three direct reports due to Finance Division reorganization – No additional funding needed
27 Mid-Year Review
Recommended Budget Adjustments
 Other Fund Appropriations – $709,166 Expenditures / $66,823 Revenue  Various Funds:
 Funding for actual water usage and costs – $18,400
 Old Ranch Estates Fund ($1,000)
 Village Parkway Fund ($2,500)
 Old Ranch Summit Fund ($8,300)
 Henry Ranch Fund ($6,600)
 Funding for auto accident repairs – $190,013
 Citywide Landscaping Fund ($6,840)
 Citywide Lighting Fund ($53,421)
 Dougherty Valley Fund ($129,752)
28 Packet Pg. 82
Communication: Budget Presentation (NEW BUSINESS)
15 Mid-Year Review
Recommended Budget Adjustments
 Various Funds
 Funding for a new Maintenance Technician I/II for the roadway and flood control program
 Citywide Lighting Fund $35,197
 NPDES Stormwater Fund $4,170
 Reclassification of a Maintenance Tech II to a Maintenance Coordinator to oversee utility crew and trail maintenance responsibilities – No additional funding is needed  Henry Ranch Fund
 Funding for emergency tree removal – $2,000
 Bent Creek Fund
 Funding for emergency tree pruning – $10,000
29 Mid-Year Review
Recommended Budget Adjustments
 Dougherty Valley Fund (at fiscal year end, DV Fund is reconciled and made whole; thus, new appropriations come from General Fund Reserves):
 Funding for janitorial services at the SROP, DSCC, and DS Library – $23,670  Funding to repair inoperable street lights caused by wire theft – $89,530  Funding for tree aphid treatment – $40,000
 Solid Waste Fund:
 Funding for Recyclist software to comply with SB1383 reporting – $36,410  Village Parkway Fund:
 Funding for tree pruning due to storm damage and trees with poor and hazardous structures – $1,500
30 Packet Pg. 83
Communication: Budget Presentation (NEW BUSINESS)
16 Mid-Year Review
Recommended Budget Adjustments
 CIP Fund
 Funding from the Infrastructure Maintenance Fund for the Bollinger Canyon fountain butterfly valve replacement CIP 955478 – $8,276
 Funding from the Infrastructure Maintenance Fund for HVAC duct cleaning CIP 925425 – $50,000
 Funding from the Infrastructure Maintenance Fund for citywide parks and amenities CIP 955584 – $200,000
 Remove funding from the Park Development Fund for Citywide parks and amenities CIP 955584 – ($413,212)
 Remove funding from the Park Development Fund for irrigation booster pump installation CIP 955516 – ($40,000)
 Remove funding from the Park Development Fund for shade structure CIP 955566 – ($44,448)
31 Mid-Year Review
Recommended Budget Adjustments
 CIP Fund:
 Receive revenue for CIP 200008 Citywide Electric Vehicle Charging Stations  From the Bay Area Air Quality Management District, Transportation Fund for Clean Air (TFCA) – $44,000
 From the 511Contra Costa Measure J Commute Alternate funds – $22,823  Insurance Liability Fund:
 Funding from PARS Pension Rate Stabilization Trust for ongoing CalPERS Replacement Benefit Fees – $500,000
32 Packet Pg. 84
Communication: Budget Presentation (NEW BUSINESS)
17 Mid-Year Review
Looking Forward to FY2022-23
 Key budget development drivers:
 Strategic Pandemic Recovery
 Revenue recovery
 Fund balance increase of $1.7 million less ARPA funding of $4.05 million leaves $2.4 million revenue gap
 Rising costs of employee benefits and inflationary costs  Maintaining service levels with resource constraints
 Strategies to reduce burden on the General Fund
 Option to draw from the PARS Pension Stabilization Trust to make the PERS payment
 May need to spend down reserves to the minimum 36% policy level 33 Mid-Year Review
Conclusions
 General Fund beginning balance higher than previously estimated, due to better than anticipated prior year ending results, careful expenditure monitoring, and salary savings from position vacancies  General Fund revenue estimated to be $1.6 million below budget  General Fund expenditures estimated to be $1.2 million below budget
34 Packet Pg. 85
Communication: Budget Presentation (NEW BUSINESS)
18 Mid-Year Review
Conclusions
 Projected Year-end Policy Reserves are $20.9 million
(41% reserves)
 If Council approves the $0.3 million General Fund MidYear requests, projected Year-end reserves would be at $20.5 million (40% reserves)
 Remaining $0.7 million Mid-Year requests will be
funded by other dedicated sources
35 Packet Pg. 86
Communication: Budget Presentation (NEW BUSINESS)