CITY COUNCIL AGENDA
March 22, 2022
WE PROVIDE EFFICIENT DELIVERY OF QUALITY PUBLIC SERVICES THAT ARE
ESSENTIAL TO THOSE WHO LIVE AND WORK IN SAN RAMON
David E. Hudson, Mayor • Sridhar Verose, Vice Mayor
Mark Armstrong, Councilmember • Scott Perkins, Councilmember • Sabina Zafar, Councilmember Agenda Questions: Please call the City Clerk (925) 973-2539 Documents received after publication of this Agenda and considered by the City Council in its deliberation will be available for inspection only via electronic document transfer, due to COVID-19. See the COVID-19 provisions outlined below. Please call or email the City Clerk during normal business hours if you require access to any such documents.
TELECONFERENCE REGULAR MEETING AND
CLOSED SESSION – 7:00 PM
COVID-19 ADVISORY AND MEETING PROCEDURE
Assembly Bill 361 suspends certain provisions of the Brown Act, allowing public meetings to be held by teleconference. As a precaution to protect the health and safety of staff, officials, and the general public. Councilmembers will not be physically in attendance, but will be available via video conference.
There will be no physical location for members of the public to participate in the meeting. We encourage members of the public to access the meeting online using Zoom. It is recommended that anyone wishing to view and/or participate in the meeting, download the Zoom application, www.zoom.us, before the start of the meeting. Zoom participants will have the opportunity to speak during one of the Public Comment periods (for topics not on the agenda), in addition to each of the agendized items.
If you would like to submit written public comment via email, please do so by 6:00 p.m. on Tuesday, March 22, 2022, to [email protected]. Please include “Public Comment 3/22/2022” in the subject line. In the body of the email please include your name and the item you wish to comment on. Written comments submitted will be provided to the Council prior to the start of the meeting. Written public comment will not be read aloud during the meeting. If you wish to make your comments heard, you must participate in the Zoom meeting.
There will be zero tolerance for any person addressing the Council making profane, offensive and disruptive remarks, or engaging in loud, boisterous, or other disorderly conduct, that disrupts the orderly conduct of the public meeting.
2 City Council Meeting – March 22, 2022
HOW TO VIEW OR PARTICIPATE IN THE MEETING REMOTELY:
1. To view or participate in the meeting through Zoom
Livestream online at: https://cityofsanramon.zoom.us/j/98853832428 Webinar ID: 988 5383 2428
Use the “Raise Your Hand” button to request to speak when Public Comment is being taken on the Agenda item. You will then be unmuted when it is your turn to make your comment for up to three minutes. After the allotted time, you will then be re-muted.
2. To view the meeting live online at: www.sanramon.ca.gov/YouTube
3. To listen or participate in the meeting by telephone, dial: +1 (669) 900-6833 Webinar ID: 988 5383 2428
Use *9 on your telephone to raise your hand and request to speak when Public Comment is being taken on the Agenda item. You will then be unmuted when it is your turn to make your comment for up to three minutes. After the allotted time, you will then be remuted. 3 City Council Meeting – March 22, 2022
1. CALL TO ORDER/ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. ANNOUNCEMENTS
3.1 Changes and Additions to the Agenda
3.2 If you wish to speak under Public Comment or regarding an agenda item, please click the “Raise Your Hand” button on your computer or *9 on your telephone to request to speak when Public Comment is being taken on the Agenda item. You will then be unmuted when it is your turn to make your comment for up to 3 minutes. After the allotted time, you will then be re-muted.
3.3 Board, Committee and Commission Meetings
A complete list of upcoming meetings may be found on the City's website at:
www.sanramon.ca.gov. Subscription service is available at the link for automatic meeting notification. Contact the City Clerk with questions, (925) 973-2539.
4. PUBLIC HEARING - REDISTRICTING
4.1 Public Hearing No. 4: The Redistricting Process 2021/2022 Recommendation: Receive the Staff Report, Open the Public Hearing, Take Public Testimony, Close the Public Hearing, Review the Draft District Boundary Maps and Select One for Adoption, Continue the Item to April 12, 2022, and Direct Staff to Bring Back a Resolution for Council Approval on April 12, 2022 Introduction by City Attorney Martin Lysons. Presentation by Michael Wagaman, Wagaman Strategies.
5. PUBLIC COMMENT
Members of the audience are encouraged to address the City Council on any non-agenda item.
Members of the public who are participating via Zoom will have the opportunity to make comments to the City Council live through the Zoom application.
Comments from the public on non-agenda items may also be submitted by email to [email protected]. Comments received by email will not be read aloud; however, they will be forwarded to the Council for their consideration. If you wish to present your comments to the public, you may do so via Zoom or telephone during this Public Comment period or the second Public Comment period, later in the meeting. No Council action can be taken at this meeting on issues raised during Public comment, whether submitted by email or Zoom. Those wishing to have an item brought before the City Council for consideration must request so during a City Council meeting. Upon Council approval, the item will be place on the Council Policy Committee Agenda for further consideration.
For the first round of Public Comment on non-agenda items, the first 10 people to speak will have three minutes to address the Council on matters not on the agenda. Any additional Public Comment will be accommodated later in the meeting.
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6. CONSENT CALENDAR
Consent Calendar items are considered routine and are acted upon by the City Council with a single action. Members of the audience wishing to provide public input may request (by email to the City Clerk or under Item 4 Public Comment) that the City Council remove the item from the Consent Calendar. Members of the public may request that items be removed from the Consent Calendar, however, the decision to remove the item is solely at the discretion of the City Council.
With respect to the approval of resolutions and ordinances, the reading of the title thereto shall be deemed a motion to waive a reading of the complete resolution or ordinance and unless there is a request by a Council member that the resolution or ordinance be read in full, further reading of the resolution or ordinance shall be deemed waived by unanimous consent of the Council.
6.1 Minutes of the City Council - Regular Meeting - March 8, 2022 Recommendation: Accept Minutes
6.2 Register of Demands as Presented by the City Treasurer (Period Ending February 28, 2022)
Recommendation: Approve Register of Demands
6.3 Minute Order No. 2022-007 - Authorizing the Continued Use of Teleconferencing for the Meetings of All City Legislative Bodies for the Next 30 Days, Pursuant to the Provisions of AB 361 and as Adopted by Minute Order No. 2021-005 Recommendation: Approve Minute Order No. 2022-007
6.4 Minute Order No. 2022-008 - Ratifying the Architectural Review Board Appointments Recommendation: Approve Minute Order No. 2022-008
6.5 Resolution No. 2022-033 - Accepting the Work by VSS International, Inc., for Construction of the Pavement Management 2021 Project (CIP 000003) as Complete and Authorizing the City Clerk to File a Notice of Completion with the Contra Costa County Recorder's Office
Recommendation: Approve Resolution No. 2022-033
6.6 Resolution No. 2022-034 - Establishing a Rate of $35 Per Equivalent Runoff Unit for FY 2022/23 for the National Pollutant Discharge Elimination System (NPDES) Stormwater Program and Requesting that the Contra Costa County Flood Control and Water Conservation District Adopt an Annual Parcel Assessment
Recommendation: Approve Resolution No. 2022-034
6.7 Resolution No. 2022-035 - Authorizing the Mayor to Execute Amendment No. 4 to the Existing Agreement with Brightview Landscape Services for Landscape Maintenance Services (C2015-023) in the Amount of $1,426,799 for an Additional One-Year Term Ending June 30, 2023 for a Total Cumulative Amount Not to Exceed $8,193,960, Funded by Landscape and Lighting District 1984-1, Park Development Fund, Dougherty Valley CSA Fund, and General Fund 5 City Council Meeting – March 22, 2022
Resolution No. 2022-036 - Authorizing the Mayor to Execute Amendment No. 4 to the Existing Agreement with New Image Landscape Company for Landscape Maintenance Services (C2015-022) in the Amount of $2,925,892 for an Additional One-Year Term Ending June 30, 2023 for a Total Cumulative Amount Not to Exceed $19,063,606, Funded by Landscape and Lighting District 1984-1, Park Development Fund, Dougherty Valley CSA Fund, and General Fund Recommendation: Approve Resolution Nos. 2022-035 and 2022-036
6.8 Resolution No. 2022-037 - Authorizing the Mayor to Execute Amendment No. 1 to the Agreement with Mintier Harnish to Prepare of Updates to the Housing Element, Related General Plan Elements, Climate Action Plan, Zoning Ordinance and Other Necessary Document Revisions, Including an Environmental Impact Report, and Appropriate $126,642 from the Planning Cost Recovery Fund (Fund 201) to Increase the Authorized Total CIP 969003 Project Budget by $126,642, for a Total Amount Not to Exceed $1,226,321, Including Reimbursables.
Recommendation: Approve Resolution No. 2022-037
6.9 Resolution No. 2022-038 - Describing New Improvements and Ordering the District Engineer to Prepare and File the Landscaping & Lighting District No. 1984-1 Engineer's Report for FY 2022/23
Recommendation: Approve Resolution No. 2022-038
6.10 Resolution No. 2022-039 - Describing New Improvements and Ordering the District Engineer to Prepare and File the Preserve Landscaping and Lighting Assessment District Engineer's Report for FY 2022/23
Recommendation: Approve Resolution No. 2022-039
6.11 Resolution No. 2022-040 - Authorizing the Mayor to Appropriate $165,000 from General Fund Reserves to Citywide Parks Amenities Replacement and Improvements Project (CIP 955584), and Increasing the Project Budget an Additional $165,000 for the Central Park Sports Field Lighting Repair Recommendation: Approve Resolution No. 2022-040
6.12 Resolution No. 2022-041 - Authorizing the Mayor to Execute Amendment No. 1 to the Agreement (C2020-019) with Edgeworth Integration, LLC for an Additional Amount Not to Exceed $92,276 and a Total Contract Amount Not to Exceed $742,276 for the Comprehensive Street Camera Installation Project (CIP 400002)
Recommendation: Approve Resolution No. 2022-041
7. SPECIAL PRESENTATIONS
7.1 Recognition of National Library Week April 3rd - 9th, 2022. Introduction by Parks & Community Services Program Manager Brad Morris. Presentation by Dena Hollowood, Senior Community Library Manager.
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8. DEFERRED CONSENT ITEMS
9. CITY COUNCIL APPOINTMENTS
9.1 Arts Advisory Committee Appointments
Staff Report by Kathi Heimann, Parks & Community Services Director
9.2 Library Advisory Committee Appointments
Staff Report by Kathi Heimann, Parks & Community Services Director
9.3 Senior Citizens Advisory Committee Appointments
Staff Report by Kathi Heimann, Parks & Community Services Director
10. UNFINISHED BUSINESS
10.1 Public Hearing: Resolution No. 2022-042 - Declaring Results of Majority Protest Proceedings and Renewing the San Ramon Valley Tourism Improvement District Recommendation: Receive the Staff Report, Open the Public Hearing, Receive Public Testimony, Close the Public Hearing, and Adopt Resolution No. 2022-042 Staff Report by Steven Spedowfski, Deputy City Manager
11. NEW BUSINESS
11.1 Library Advisory Committee Annual Report
Recommendation: Accept Report
Introduction by Brad Morris, Parks and Community Services Program Manager.
Presentation by Kyle Levy, Chair, Library Advisory Committee
11.2 Minute Order No. 2022-009 - 2021 General Plan Annual Report Recommendation: Adopt Minute Order No. 2022-009
Staff Report by Ryan Driscoll, Associate Planner
11.3 Resolution No. 2022-043 - Authorizing the Exception to the 180-Day Wait Period Under Government Code Sections 7522.56 & 21221(H) and Title 2, California Code of Regulations Section 579.25, for the Hiring of CalPERS Annuitant and the Temporary Appointment of Craig Stevens as a CalPERS Annuitant to the Position of Police Chief of the San Ramon Police Department
Recommendation: Approve Resolution No. 2022-043
Staff Report by Kelly Sessions, Administrative Services Director 7 City Council Meeting – March 22, 2022
11.4 Resolution No. 2022-(Next in Line) - Establishing Fees and Charges for Various Municipal Services for Fiscal Year 2022/2023 and Repealing Resolution No. 2021-058
Recommendation: Introduce the Resolution No. 2022-(Next in Line) and Set April 26, 2022 for a Public Hearing
Staff Report by Christina Franco, City Clerk
12. CITY MANAGER COMMENTS
13. PUBLIC COMMENT
At this time, those in the audience are encouraged to address the City Council on any item not already included in tonight’s agenda. No Council action can be taken at this meeting on issues raised during Public Comment. Comments should not exceed three minutes. Those wishing to have an item brought before the City Council for consideration must request so during a City Council meeting. Upon Council approval, the item will be placed on the Council Policy Committee Agenda for further consideration.
14. CITY COUNCIL MEMBERS' AND MAYOR'S COMMENTS
15. CLOSED SESSION
15.1 Convene to Closed Session pursuant to Govt. Code §54957.6 for City Council to meet with City Negotiators: Joe Gorton, Martin Lysons, and Kelly Sessions, concerning Labor Negotiations with the Service Employee International Union (SEIU), Local 1021
15.2 Report on Closed Session
16. ADJOURNMENT
I hereby certify the attached City Council agenda was posted 72 hours before the noted meeting.
Dated: March 18, 2022
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The agenda with links to minutes and staff reports is available on the City’s website:
www.sanramon.ca.gov
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This Agenda is posted in accordance with Government Code Section 54954.2(a).
To request a disability-related accommodation(s) to participate in the meeting, please contact the City Clerk 24 hours in advance of the meeting at 925-973-2539. * * * * *
Information for public participation at Council meetings, including the time limits for addressing the Council, is provided on the agenda.
If you have any questions, please contact the City Clerk prior to the meeting. * * * * *
Regular City Council meetings are broadcast on Contra Costa Television (CCTV) (Channel 27) on Wednesdays at 7:00 p.m. and Thursdays at 1:00 p.m. immediately following the meeting.
Regular City Council meetings are also broadcast on AT&T U-Verse (Channel 99).
Regular City Council meetings may also be viewed at
http://sanramonca.iqm2.com/citizens/default.aspx