MINUTES OF THE
CITY OF SAN RAMON
CITY COUNCIL MEETING
March 22, 2022
1. CALL TO ORDER/ROLL CALL
The meeting was called to order at 7:00 p.m.
Prior to roll call, the City Attorney made an announcement that the meeting was conducted pursuant to the provisions under Assembly Bill 361 relaxing the requirements pertaining to remote meetings under the Brown Act. AB 361 authorizes state and local legislative bodies including the City Council, to hold public meetings by teleconference.
AB 361 allow public meetings accessible to the public via electronic means, including telephone.
The City Council and City Clerk were instructed to take roll call votes for the meeting.
The City Clerk conducted Roll Call.
Attendee Name Title Status Arrived
Dave Hudson Mayor Present 7:00 PM
Sridhar Verose Vice Mayor Present 7:00 PM
Mark Armstrong Council Member Present 7:00 PM
Scott Perkins Council Member Present 7:00 PM
Sabina Zafar Councilmember Present 7:00 PM
Also in attendance City Manager Joe Gorton, City Attorney Martin Lysons, City Clerk Christina Franco, Administrative Services Director Kelly Sessions, Parks and Community Services Director Kathi Heimann, Community Development Director Debbie Chamberlain, Deputy City Manager Steven Spedowfski, Public Works Division Manager Brian Bornstein, Parks and Community Services Program Manager Brad Morris, Associate Planner Ryan Driscoll.
2. PLEDGE OF ALLEGIANCE
3. ANNOUNCEMENTS
3.1 Changes and Additions to the Agenda
3.2 If you wish to speak under Public Comment or regarding an agenda item, please click the “Raise Your Hand” button on your computer or *9 on your telephone to request to speak when Public Comment is being taken on the Agenda item. You will then be unmuted when it is your turn to make your comment for up to 3 minutes. After the allotted time, you will then be re-muted. 2 City Council Meeting – March 22, 2022
3.3 Board, Committee and Commission Meetings
A complete list of upcoming meetings may be found on the City's website at:
www.sanramon.ca.gov. Subscription service is available at the link for automatic meeting notification. Contact the City Clerk with questions, (925) 973-2539.
4. PUBLIC HEARING - REDISTRICTING
4.1 Public Hearing No. 4: The Redistricting Process 2021/2022 Recommendation: Receive the Staff Report, Open the Public Hearing, Take Public Testimony, Close the Public Hearing, Review the Draft District Boundary Maps and Select One for Adoption, Continue the Item to April 12, 2022, and Direct Staff to Bring Back a Resolution for Council Approval on April 12, 2022 City Attorney Martin Lysons provided an overview of the staff report. Mr. Wagaman provided a quick overview of the process and introduced the second round of draft maps.
Vice Mayor Verose's motion to open the public hearing was seconded by Cm. Zafar. A roll call vote was taken and the motion was approved 5-0-0-0.
There was no public or written comment received for this item.
Cm. Perkins' motion to close the public hearing was seconded by Vice Mayor Verose. A roll call vote was taken and the motion was approved 5-0-0-0.
Cm. Perkins' motion adopting map Pine, and continue this item to the April 12, 2022 Council meeting, and direct staff to bring back a Resolution for Council approval on April 12, 2022, formally identifying the district boundary map selected by the Council, with a map and descriptions of the new districts attached was seconded by Cm. Zafar. A roll call vote was taken and the motion was approved 5-0-0-0.
5. PUBLIC COMMENT
Public comment was received from Charlotte Ling, Yvanna Lobos, Joyce Carr, Call in User 1, Lisa Fulton, and Annie Wright.
6. CONSENT CALENDAR
Consent Calendar items are considered routine and are acted upon by the City Council with a single action. Members of the audience wishing to provide public input may request (by email to the City Clerk or under Item 4 Public Comment) that the City Council remove the item from the Consent Calendar. Members of the public may request that items be removed from the Consent Calendar, however, the decision to remove the item is solely at the discretion of the City Council.
With respect to the approval of resolutions and ordinances, the reading of the title thereto shall be deemed a motion to waive a reading of the complete resolution or ordinance and unless there is a request by a Council member that the resolution or ordinance be read in full, further reading of the resolution or ordinance shall be deemed waived by unanimous consent of the Council. 3 City Council Meeting – March 22, 2022
The City Attorney requested for Item 6.8 to be pulled for further discussion.
Cm. Perkins' motion to approve items 6.1-6.7 and 6.9-6.12 was seconded by Vice Mayor Verose. A roll call vote was taken and the motion was approved 5-0-0-0.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Scott Perkins, Councilmember
SECONDER: Sridhar Verose, Vice Mayor
AYES: Hudson, Verose, Armstrong, Perkins, Zafar
6.1 Minutes of the City Council Regular Meeting - March 8, 2022 Recommendation: Accept Minutes
6.2 Register of Demands as Presented by the City Treasurer (Period Ending February 28, 2022)
Recommendation: Approve Register of Demands
6.3 Minute Order No. 2022-007 - Authorizing the Continued Use of Teleconferencing for the Meetings of All City Legislative Bodies for the Next 30 Days, Pursuant to the Provisions of AB 361 and as Adopted by Minute Order No. 2021-005 Recommendation: Approve Minute Order No. 2022-007
6.4 Minute Order No. 2022-008 - Ratifying the Architectural Review Board Appointments
Recommendation: Approve Minute Order No. 2022-008
6.5 Resolution No. 2022-033 - Accepting the Work by VSS International, Inc., for Construction of the Pavement Management 2021 Project (CIP 000003) as Complete and Authorizing the City Clerk to File a Notice of Completion with the Contra Costa County Recorder's Office
Recommendation: Approve Resolution No. 2022-033
6.6 Resolution No. 2022-034 - Establishing a Rate of $35 Per Equivalent Runoff Unit for FY 2022/23 for the National Pollutant Discharge Elimination System (NPDES) Stormwater Program and Requesting that the Contra Costa County Flood Control and Water Conservation District Adopt an Annual Parcel Assessment
Recommendation: Approve Resolution No. 2022-034
4 City Council Meeting – March 22, 2022
6.7 Resolution No. 2022-035 - Authorizing the Mayor to Execute Amendment No. 4 to the Existing Agreement with Brightview Landscape Services for Landscape Maintenance Services (C2015-023) in the Amount of $1,426,799 for an Additional One-Year Term Ending June 30, 2023 for a Total Cumulative Amount Not to Exceed $8,193,960, Funded by Landscape and Lighting District 1984-1, Park Development Fund, Dougherty Valley CSA Fund, and General Fund Resolution No. 2022-036 - Authorizing the Mayor to Execute Amendment No. 4 to the Existing Agreement with New Image Landscape Company for Landscape Maintenance Services (C2015-022) in the Amount of $2,925,892 for an Additional One-Year Term Ending June 30, 2023 for a Total Cumulative Amount Not to Exceed $19,063,606, Funded by Landscape and Lighting District 1984-1, Park Development Fund, Dougherty Valley CSA Fund, and General Fund Recommendation: Approve Resolution Nos. 2022-035 and 2022-036
6.8 Resolution No. 2022-037 - Authorizing the Mayor to Execute Amendment No. 1 to the Agreement with Mintier Harnish to Prepare of Updates to the Housing Element, Related General Plan Elements, Climate Action Plan, Zoning Ordinance and Other Necessary Document Revisions, Including an Environmental Impact Report, and Appropriate $126,642 from the Planning Cost Recovery Fund (Fund 201) to Increase the Authorized Total CIP 969003 Project Budget by $126,642, for a Total Amount Not to Exceed $1,226,321, Including Reimbursables.
Recommendation: Approve Resolution No. 2022-037
6.9 Resolution No. 2022-038 - Describing New Improvements and Ordering the District Engineer to Prepare and File the Landscaping & Lighting District No. 1984-1 Engineer's Report for FY 2022/23
Recommendation: Approve Resolution No. 2022-038
6.10 Resolution No. 2022-039 - Describing New Improvements and Ordering the District Engineer to Prepare and File the Preserve Landscaping and Lighting Assessment District Engineer's Report for FY 2022/23
Recommendation: Approve Resolution No. 2022-039
6.11 Resolution No. 2022-040 - Authorizing the Mayor to Appropriate $165,000 from General Fund Reserves to Citywide Parks Amenities Replacement and Improvements Project (CIP 955584), and Increasing the Project Budget an Additional $165,000 for the Central Park Sports Field Lighting Repair Recommendation: Approve Resolution No. 2022-040
5 City Council Meeting – March 22, 2022
6.12 Resolution No. 2022-041 - Authorizing the Mayor to Execute Amendment No. 1 to the Agreement (C2020-019) with Edgeworth Integration, LLC for an Additional Amount Not to Exceed $92,276 and a Total Contract Amount Not to Exceed $742,276 for the Comprehensive Street Camera Installation Project (CIP 400002)
Recommendation: Approve Resolution No. 2022-041
7. SPECIAL PRESENTATIONS
7.1 Recognition of National Library Week April 3rd - 9th, 2022. Introduction by Parks & Community Services Program Manager Brad Morris. Presentation by Dena Hollowood, Senior Community Library Manager.
Program Manager Brad Morris introduced Senior Community Library Manager Dena Hollowood, who provided a brief a presentation on the county's library services.
8. DEFERRED CONSENT ITEMS
8.1 Resolution No. 2022-037 - Authorizing the Mayor to Execute Amendment No. 1 to the Agreement with Mintier Harnish to Prepare of Updates to the Housing Element, Related General Plan Elements, Climate Action Plan, Zoning Ordinance and Other Necessary Document Revisions, Including an Environmental Impact Report, and Appropriate $126,642 from the Planning Cost Recovery Fund (Fund 201) to Increase the Authorized Total CIP 969003 Project Budget by $126,642, for a Total Amount Not to Exceed $1,226,321, Including Reimbursables.
Recommendation: Approve Resolution No. 2022-037
Division Manager Lauren Barr provided the staff report.
Cm. Perkins' motion to approve Resolution No. 2022-037 as corrected was seconded by Cm. Zafar. A roll call vote was taken and the motion was approved 5-0-0-0.
RESULT: APPROVED [UNANIMOUS]
MOVER: Scott Perkins, Councilmember
SECONDER: Sabina Zafar, Councilmember
AYES: Hudson, Verose, Armstrong, Perkins, Zafar
9. CITY COUNCIL APPOINTMENTS
9.1 Arts Advisory Committee Appointments
Staff report by Parks & Community Services Director Kathi Heimann.
Cm. Zafar's motion to accept the Parks and Community Services Commission recommendation and appoint Tiffany Ashley Turner, Mohammad Ranjbarsadeghi, and Satyakala Jarugumilli to serve as regular members on the Arts Advisory Committee with terms expiring March 2024, and Venkata C. Chintapalli to serve as Alternate #1 on the Arts Advisory Committee with a term to expiring March 2024 was seconded by Cm. 6 City Council Meeting – March 22, 2022
Perkins. A roll call vote was taken and the motion was approved 5-0-0-0.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sabina Zafar, Councilmember
SECONDER: Scott Perkins, Councilmember
AYES: Hudson, Verose, Armstrong, Perkins, Zafar
9.2 Library Advisory Committee Appointments
Staff report by Parks & Community Services Director Kathi Heimann.
Cm. Perkins' motion to accept the Parks and Community Services Commission recommendation and appoint Cindy Alpert and Richard Dewath to serve as regular members on the Library Advisory Committee with terms expiring March 2024 was seconded by Cm. Zafar. A roll call vote was taken and the motion was approved 5-0-0-0.
RESULT: APPROVED [UNANIMOUS]
MOVER: Scott Perkins, Councilmember
SECONDER: Sabina Zafar, Councilmember
AYES: Hudson, Verose, Armstrong, Perkins, Zafar
9.3 Senior Citizens Advisory Committee Appointments
Staff report by Parks & Community Services Director Kathi Heimann.
Cm. Perkins' motion to accept the Parks and Community Services Commission recommendation and appoint Joan Ernst, Wayne Mortensen, and Richard Adler to serve as regular members on the Senior Citizens Advisory Committee with terms expiring March 2024, and Velda Lee Chick to serve as Alternate #1 on the Senior Citizens Advisory Committee with a term to expire March 2024 was seconded by Cm. Zafar. A roll call vote was taken and the motion was approved 5-0-0-0.
RESULT: APPROVED [UNANIMOUS]
MOVER: Scott Perkins, Councilmember
SECONDER: Sabina Zafar, Councilmember
AYES: Hudson, Verose, Armstrong, Perkins, Zafar
10. UNFINISHED BUSINESS
10.1 Resolution No. 2022-042 - Public Hearing: Declaring Results of Majority Protest Proceedings and Renewing the San Ramon Valley Tourism Improvement District Deputy City Manager Steven Spedowski provided an overview of the staff report.
Vice Mayor Verose's motion to open the public hearing was seconded by Cm. Zafar. A roll call vote was taken and the motion was approved 5-0-0-0.
There was no public or written comment received for this item. 7 City Council Meeting – March 22, 2022
The City Clerk also announced that the City did not receive any protests for this item.
Cm. Perkins' motion to close the public hearing was seconded by Cm. Zafar. A roll call vote was taken and the motion was approved 5-0-0-0.
Cm. Zafar's motion to approve Resolution No. 2022-042 - Declaring Results of Majority Protest Proceedings and Renewing the San Ramon Valley Tourism Improvement District was seconded by Cm. Zafar. A roll call vote was taken and the motion was approved 5-0- 0-0.
11. NEW BUSINESS
11.1 Library Advisory Committee Annual Report
Recommendation: Accept Report
Introduction by Brad Morris, Parks and Community Services Program Manager.
Presentation by Kyle Levy, Chair, Library Advisory Committee.
11.2 Minute Order No. 2022-009 - 2021 General Plan Annual Report Recommendation: Adopt Minute Order No. 2022-009
Associate Planner Ryan Driscoll presented the staff report.
Public comment was received from Call In User 1.
Cm. Zafar's motion to adopt Minute Order No. 2022-009, accepting the 2021 General Plan Annual Report and directing staff to forward the final report to the State to demonstrate the City of San Ramon General Plan implementation efforts in accordance with the California Government Code was seconded by Cm. Perkins. A roll call vote was taken and the motion was approved 5-0-0-0.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sabina Zafar, Councilmember
SECONDER: Scott Perkins, Councilmember
AYES: Hudson, Verose, Armstrong, Perkins, Zafar
11.3 Resolution No. 2022-043 - Authorizing the Exception to the 180-Day Wait Period Under Government Code Sections 7522.56 & 21221(H) and Title 2, California Code of Regulations Section 579.25, for the Hiring of CalPERS Annuitant and the Temporary Appointment of Craig Stevens as a CalPERS Annuitant to the Position of Police Chief of the San Ramon Police Department
Recommendation: Approve Resolution No. 2022-043
Administrative Services Director Kelly Sessions provided the staff report.
Public comment was received from Call in User 1 and Joyce Carr. 8 City Council Meeting – March 22, 2022
Vice Mayor Verose's motion to approve Resolution No. 2022-043, authorizing the Exception to the 180-Day Wait Period Under Government Code Sections 7522.56 & 21221(H) and Title 2, California Code of Regulations Section 579.25, for the Hiring of CalPERS Annuitant and the Temporary Appointment of Craig Stevens as a CalPERS Annuitant to the Position of Police Chief of the San Ramon Police Department was seconded by Cm. Perkins. A roll call vote was taken and the motion was approved 5-0-0-
0. The City Council took a break at 9:00 p.m. and reconvened at 9:09 p.m.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sridhar Verose, Vice Mayor
SECONDER: Scott Perkins, Councilmember
AYES: Hudson, Verose, Armstrong, Perkins, Zafar
11.4 Resolution No. 2022-(Next in Line) - Establishing Fees and Charges for Various Municipal Services for Fiscal Year 2022/2023 and Repealing Resolution No. 2021-058
Recommendation: Introduce the Resolution No. (Next in Line) and Set April 26, 2022 for a Public Hearing
Staff report by City Clerk Christina Franco.
Written public comment was received from Jim Blickenstaff.
Mayor Hudson's motion to Introduce Resolution No. 2022-(Next in Line), Establishing Fees and Charges for Various Municipal Services for Fiscal Year 2022/2023 and Repealing Resolution No. 2021-058, and to set April 26, 2022 for a Public Hearing was seconded by Cm. Perkins. A roll call vote was taken and the motion was approved 5-0-0-0.
RESULT: APPROVED [UNANIMOUS]
MOVER: Dave Hudson, Mayor
SECONDER: Scott Perkins, Councilmember
AYES: Hudson, Verose, Armstrong, Perkins, Zafar
12. CITY MANAGER COMMENTS
Public comment received from Call In User 1.
13. PUBLIC COMMENT
14. CITY COUNCIL MEMBERS' AND MAYOR'S COMMENTS
15. CLOSED SESSION
9 City Council Meeting – March 22, 2022
15.1 Convene to Closed Session pursuant to Govt. Code §54957.6 for City Council to meet with City Negotiators: Joe Gorton, Martin Lysons, and Kelly Sessions, concerning Labor Negotiations with the Service Employee International Union (SEIU), Local 1021
Public comment received from Call In User 1.
The City Council convened to closed session at 9:56 p.m. and returned to the regular meeting at 10:32 p.m.
15.2 Report on Closed Session
The City Council has given direction to the City’s negotiators and has nothing to report at this time.
16. ADJOURNMENT
The meeting was adjourned at 10:33 p.m.