CITY COUNCIL AGENDA
April 12, 2022
WE PROVIDE EFFICIENT DELIVERY OF QUALITY PUBLIC SERVICES THAT ARE
ESSENTIAL TO THOSE WHO LIVE AND WORK IN SAN RAMON
David E. Hudson, Mayor • Sridhar Verose, Vice Mayor
Mark Armstrong, Councilmember • Scott Perkins, Councilmember • Sabina Zafar, Councilmember Agenda Questions: Please call the City Clerk (925) 973-2539 Documents received after publication of this Agenda and considered by the City Council in its deliberation will be available for inspection in the City Clerk’s office at 7000 Bollinger Canyon Road, San Ramon during normal business hours and in the red binder at the Council meeting.
Council Chamber
7000 Bollinger Canyon Road
WORKSHOP – 4:00 PM
1. CALL TO ORDER/ROLL CALL
2. WORKSHOP
2.1 Fiscal Year 2022/2023 Budget Workshop
3. ADJOURNMENT
I hereby certify the attached City Council agenda was posted 72 hours before the noted meeting.
Dated: April 8, 2022
2 City Council Special Meeting – April 12, 2022
The agenda with links to minutes and staff reports is available on the City’s website:
www.sanramon.ca.gov
* * * * *
This Agenda is posted in accordance with Government Code Section 54954.2(a).
To request a disability-related accommodation(s) to participate in the meeting, please contact the City Clerk 24 hours in advance of the meeting at 925-973-2539. * * * * *
Information for public participation at Council meetings, including the time limits for addressing the Council, is provided on the agenda.
If you have any questions, please contact the City Clerk prior to the meeting. * * * * *
Regular City Council meetings are broadcast on Contra Costa Television (CCTV) (Channel 27) on Wednesdays at 7:00 p.m. and Thursdays at 1:00 p.m. immediately following the meeting.
Regular City Council meetings are also broadcast on AT&T U-Verse (Channel 99).
Regular City Council meetings may also be viewed at
http://sanramonca.iqm2.com/citizens/default.aspx
4/14/2022
1 City Council Budget
Workshop
UPDATE ON DEVELOPMENT OF
THE FY 2022/23 BUDGET
APRIL 12, 2022
City of San Ramon
Agenda
City Manager Introduction
Budget Development Process Outline
Status of FY 2022/23 Budget Development
Issues to Consider
Department Major Action Plan & Budget
Notes
Next Steps
Packet Pg. 3
Communication: Staff Presentation (WORKSHOP)
4/14/2022
2 Introduction
This presentation is intended to:
Provide the City Council a status update on the development of the FY 2022/23 City Operating Budget
Review updated goals
Geared towards having the Council adopt a budget in late May 2022/23 Overview
City revenues still recovering from pandemic
FY 21/22 revenues still sluggish and short of projections by $1.6M FY 22/23 City Budget developed to mitigate for recovery with no Service Reductions
Monitor impacted revenues throughout FY 22/23 and make adjustments as needed
Packet Pg. 4
Communication: Staff Presentation (WORKSHOP)
4/14/2022
3 2022/23 Overview
Provide a balanced budget through:
Departmental Expenditure reductions without Service Reductions One time pauses of charges to IT, Equipment, and Vehicle Replacement Funds One time drawdown of CERBT trust to pay for Retiree Healthcare One time drawdown of PARS pension stabilization fund
Goals:
Maintain existing levels of service
Minimize impact to the GF reserves
Preserve infrastructure maintenance funds
2022/23 Budget Process
Began FY 2022/23 Budget Process – January
Departments formalized their budget requests – February City Manager reviewed department requests – March
Council Retreat Goal Setting & Five‐Year Financial Forecast – March 26th
Revised department budget requests & balanced budget – early April Packet Pg. 5
Communication: Staff Presentation (WORKSHOP)
4/14/2022
4 2022/23 Budget Process
1st Budget Study Session – Today April 12th
Additional sessions if necessary
Council Review of Proposed Budget and 5‐Year Capital Improvement Program – May 10th
Formal Adoption of Budget – May 24th
Status: FY 22/23 Budget Development
Key Strategies for FY:
Restore revenues to pre‐pandemic levels
Manage inflationary increases – utility costs, salary & benefit costs, and maintenance contracts
Maintain current staffing levels (no new positions)
Continue funding the Infrastructure Maintenance Fund
Packet Pg. 6
Communication: Staff Presentation (WORKSHOP)
4/14/2022
5 Status: FY 22/23 Budget Development (cont.)
Key Issues in Developing the Budget:
Revenue declines due to residual effects of COVID‐19
required use of one‐time funds
OPEB Trust
Pension Trust
Long‐term financial sustainability of current service levels in question
How to manage increasing staffing costs
Many CIP Projects remain unfunded
Status FY 22/23 Budget Development (cont.)
GENERAL FUND (in millions)
FY 21/22
Adjusted
Budget
FY 21/22
Midyear
Projections
FY 22/23
Original
Request
(March)
FY 22/23
Revised
Request
(April)
Revenues 54.96 53.31 57.21 57.85
Expenditures (55.10) (53.95) (58.21) (53.03)
Net Rev / Exp (0.13) (0.64) (1.01) 4.83
Net Transfers In / (Out) (2.02) 2.57 (9.37) (4.49)
Increase/(Decrease) to GF $ (2.15) $ 1.94 $ (10.38) $ 0.34 Packet Pg. 7
Communication: Staff Presentation (WORKSHOP)
4/14/2022
6 Status: FY 22/23 Budget Development (cont.)
Estimated General Fund Revenues
FY 22/23 Revenue projections: $57.9 million
$4.5 million (9%) above FY 21/22 Midyear Projections
$10.7 million (23%) above FY 20‐21 Actuals
Continue to recover from COVID‐19 revenue losses this FY Status: FY 22/23 Budget Development (cont.)
Estimated General Fund Expenditures
Department budget requests: $53.0 million
‐$0.8 million or 1% below the FY 21/22 Midyear Projections $4.8 million or 9.9% above the FY 20‐21 Actuals
Implemented budget reduction strategies with one‐time funds Packet Pg. 8
Communication: Staff Presentation (WORKSHOP)
4/14/2022
7 Status: FY 22/23 Budget Development (cont.)
General Fund Budget Balancing Strategies:
Fund annual retiree healthcare costs from CERBT Trust Fund Estimated balance after $1.9M draw down: $37.2M (101% funded) Fund annual pension expense from the PARS Trust Fund
Estimated balance after $3.2M draw down: $1.1M
$3.2M for PERS normal costs and unfunded liability
Pause charges to IT, Vehicle and Equipment Replacement Funds $360K for computer equipment replacement
$887K for vehicle and equipment replacement
Citywide Department expenditure reductions ($1.2M)
Status: FY 22/23 Budget Development (cont.)
General Fund Transfers
Transfers In:
$1.50 million – Overhead from other funds
Transfers Out:
$(2.03) million – Dougherty Valley Fund
(1.00) million – Infrastructure Maintenance Fund
(2.10) million – Debt Service (COP #12 & #13)
(0.86) million – DRFA, Street Smarts, Insurance Liability $(5.99) million
Net Transfers – ($4.49) million Out
Packet Pg. 9
Communication: Staff Presentation (WORKSHOP)
4/14/2022
8 Status: FY 22/23 Budget Development (cont.)
GENERAL FUND (in millions)
FY 21/22
Adjusted
Budget
FY 21/22
Midyear
Projections
FY 22/23
Original
Request
(March)
FY 22/23
Revised
Request
(April)
REVENUES
Property Tax $23.00 $22.77 $24.15 $24.38
Sales and Use Tax 10.71 11.05 11.30 11.30
Property Transfer Tax 0.89 1.04 1.05 1.05
Transient Occupancy Taxes 2.44 1.49 2.32 2.32
Franchise Fees 5.98 5.52 5.74 5.74
Licenses and Permits 2.54 2.80 2.75 2.75
Intergovernmental 0.47 0.46 0.50 0.50
Charges for Services 5.60 5.13 6.21 6.25
Fines and Forfeitures 0.29 0.29 0.29 0.29
Investment Income 0.10 0.10 0.11 0.11
Miscellaneous Revenue 2.94 2.67 2.80 3.18
TOTAL REVENUES $54.96 $53.31 $57.21 $57.85
Status: FY 22/23 Budget Development (cont.)
GENERAL FUND (in millions)
FY 21/22
Adjusted
Budget
FY 21/22
Midyear
Projections
FY 22/23
Original
Request
(March)
FY 22/23
Revised
Request
(April)
EXPENDITURES
General Government $3.19 $3.23 $3.40 $3.26
Administrative Services 5.37 5.26 5.68 5.58
Community Development 4.60 4.50 4.84 4.58
Police Services 16.97 16.56 18.06 14.92
Public Works 16.28 16.35 17.03 16.18
Parks & Community Services 8.64 8.00 9.17 8.46
Non‐Departmental 0.05 0.05 0.05 0.05
TOTAL EXPENDITURES $55.10 $53.95 $58.21 $53.03
Net Revenue/Expenditures (0.13) (0.64) (1.01) 4.83
Net Transfers In/(Out) (2.02) 2.57 (9.37) (4.49)
Increase/(Decrease) to GF Balance (2.15) 1.94 (10.38) 0.34 Packet Pg. 10
Communication: Staff Presentation (WORKSHOP)
4/14/2022
9 Status: FY 22/23 Budget Development (cont.)
General Fund Revenues & Expenditures
$57.1 M $60.2 M $62.6 M $61.7 M $62.6 M
FY 2020‐21
Actuals
FY 2021‐22
Revised
Budget
FY 2021‐22
Midyear
Projections
FY 2022‐23
Original
Request
FY 2022‐23
Revised
Request
TRANSFER IN REVENUE
$53.2 M
$62.4 M $60.7 M
$72.1 M
$62.3 M
FY 2020‐21
Actuals
FY 2021‐22
Revised
Budget
FY 2021‐22
Midyear
Projections
FY 2022‐23
Original
Request
FY 2022‐23
Revised
Request
TRANSFER OUT EXPENDITURE
Status: FY 22/23 Budget Development (cont.)
Dougherty Valley Fund Revenues & Expenditures
$20.7 M
$23.6 M $23.4 M $24.4 M $22.4
FY 2020‐21
Actuals
FY 2021‐22
Revised
Budget
FY 2021‐22
Midyear
Projections
FY 2022‐23
Original
Request
FY 2022‐23
Revised
Request
TRANSFER IN REVENUE
$20.7 M
$23.6 M $23.4 M
$24.4 M
$22.4 M
FY 2020‐21
Actuals
FY 2021‐22
Revised
Budget
FY 2021‐22
Midyear
Projections
FY 2022‐23
Original
Request
FY 2022‐23
Revised
Request
TRANSFER OUT EXPENDITURE
Packet Pg. 11
Communication: Staff Presentation (WORKSHOP)
4/14/2022
10 Status: FY 22/23 Budget Development (cont.)
General Fund & Dougherty Valley Fund
Revenues & Expenditures Combined*
*Excluding the transfer in/out between the General Fund and Dougherty Valley Fund $76.1 M $81.0 M $84.0 M $82.1 M $83.0 M
FY 2020‐21
Actuals
FY 2021‐22
Revised
Budget
FY 2021‐22
Midyear
Projections
FY 2022‐23
Original
Request
FY 2022‐23
Revised
Request
TRANSFER IN REVENUE
$72.2 M
$83.2 M $82.0 M
$92.4 M
$82.6 M
FY 2020‐21
Actuals
FY 2021‐22
Revised
Budget
FY 2021‐22
Midyear
Projections
FY 2022‐23
Original
Request
FY 2022‐23
Revised
Request
TRANSFER OUT EXPENDITURE
Status: FY 22/23 Budget Development (cont.)
Impact to Reserves:
Proposed budget adds $350K to GF reserves (38.26%) of FY 21/22 General Fund estimated expenditures and DV‐CSA Transfer 36% Reserves Policy is $20.22 million
($ in millions)
Projected
Beginning
Reserves
7/1/22
FY 22/23
Proposed
Increase to
Fund Balance
Projected
Year End
Reserves
6/30/23
General Fund $21.15 $0.34 $21.49
Packet Pg. 12
Communication: Staff Presentation (WORKSHOP)
4/14/2022
11 Issuesto Consider
Infrastructure Maintenance Fund
Current proposed budget includes $1.0 million contribution from GF No additional staffing included in FY 2022/23 Proposed Budget Use of one‐time funds to close the budget gap ($6.3M) Issuesto Consider
Unfunded CIP
PROJECT DESCRIPTION FY 2022/23
Dougherty Valley Tree Management ‐ CIP 935564 (UF) 1,000,000 Street Landscape Planting Renovation ‐ CIP 935488 (DVCSA) 250,000 Cricket Field Installation ‐ CIP 500002 (UF) 275,000
Fountain Repairs and Replacement ‐ CIP 955478 (DVCSA) 13,920 Shade Structure Improvement ‐ CIP 955566 (PDF/UF match ‐ Grant $229,265) 57,317* Pedestrian Enhancement Devices ‐ CIP 975413 (TIF/UF match ‐ Grant $100,000) 57,000* TOTAL $1,653,237
* Pending Developer fees
Packet Pg. 13
Communication: Staff Presentation (WORKSHOP)
4/14/2022
12 Staffing
FY 12‐13 FY 13‐14 FY 14‐15 FY 15‐16 FY 16‐17 FY 17‐18 FY 18‐19 FY 19‐20 FY 20‐21 FY 21‐22 FY22‐23 FTE
Population*
FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 FY 20-21 FY 21-22 FY22-23 FTE 265.50 245.60 252.80 258.75 260.75 266.75 269.75 272.75 272.75 279.75 279.75 Population* 76,154 77,270 78,561 78,363 80,550 82,643 83,957 83,118 83,863 84,174 86,246 FTE Increase % -7% 3% 2% 1% 2% 1% 1% 0% 3% 0%
Population Increase % 1% 2% 0% 3% 3% 2% -1% 1% 0% 2%
*FY12-13 through FY20-21: Per State January 1 Estimates. FY21-22 & FY22-23: Estimates per Planning Major Action
Plan
The following section
highlights the “Major
Action Plan Items” by
Program for each of the
City Departments
Packet Pg. 14
Communication: Staff Presentation (WORKSHOP)
4/14/2022
13 Major Action
Plan
General Government
Major Action Plan – General Government
City Council Priorities
1. Maintain a Safe and Secure Environment
2. Maintain a Secure Financial Base
3. Provide Cost Effective and Responsive Services to Sustain Quality of Life
4. Build and Maintain Quality Facilities and Infrastructure
5. Enhance Engagement and Communication with Residents and Business Community
6. Focus on Land Use Planning for Housing, Jobs, Retail, and Open Space Packet Pg. 15
Communication: Staff Presentation (WORKSHOP)
4/14/2022
14 Major Action Plan – General Government
City Manager
Continue to work on a succession plan that captures institutional knowledge from long‐term City employees who will retire during the fiscal year Complete PD construction as part of the Joint Public Safety Building plan with the San Ramon Valley Fire Protection District
Continue to work with the Open Space Advisory Committee to promote the value and importance of preserving open space in the community Continue to implement the City‐wide Communication Plan as adopted by City Council
Major Action Plan – General Government
Economic Development
Support the implementation of the Economic Development Strategic Plan Support the implementation of the Discover San Ramon marketing campaign Continue to work with real estate partners in San Ramon to promote business growth and retail development in the community
Packet Pg. 16
Communication: Staff Presentation (WORKSHOP)
4/14/2022
15 Major Action Plan – General Government
City Attorney
Continue to provide timely legal counsel advice, representation and legal services including but not limited to: litigation, contracting, code enforcement, advice and assistance in all areas including elections, ethics, drafting of ordinances, resolutions, and real estate transactions for the City Council, Commissions, Committees and staff
Major Action Plan – General Government
City Clerk
Conduct 2022 Municipal Elections
Host Candidate Information Session Prior to the 2022 Municipal Election Prepare and Issue the FY 2022/23 Fee Resolution
Update Municipal Code
Coordinate Government 101 Class – Spring 2023
Facilitate Hybrid Council and Commission Meetings
Implement the Upgrade of Electronic Records Management System Packet Pg. 17
Communication: Staff Presentation (WORKSHOP)
4/14/2022
16 Budget Notes – General Government
Department Budget: $3,255,183 (increase of $67,758 or 2%; partial benefit cost moved to OPEB Trust)
Election costs and community outreach materials – $102K Increase in salary and benefit costs – $35K
Office furniture and equipment for new staffing – $12K Temporary Staffing – $8K
Relativity electronic PRA software – $5K
Citywide PRA training – $5K
Meeting facilitator – $3K
Dropbox PRA annual production – $2K
Municipal code codification – $2K
Removal of Business Assistance Program costs – ($90K) Removal of I/S replacement charges – ($17K)
Major Action
Plan
Administrative Services
Packet Pg. 18
Communication: Staff Presentation (WORKSHOP)
4/14/2022
17 Major Action Plan – Administrative Services
Finance Division
Manage the FY 2021/22 annual audit process
Prepare the Annual Comprehensive Financial Report (ACFR) and submit it to GFOA for the Certificate of Achievement for Excellence in Financial Reporting Prepare the updated 5‐Year Financial Projection
Prepare the Mid‐Year Financial Review
Coordinate development of the FY 2023/24 Operating Budget and submit document to the GFOA for the Distinguished Budget Presentation Award Maintain “AAA” rating from Standard & Poor’s
Continue to work with the Munis consultant on the ERP gap analysis Major Action Plan – Administrative Services
Information Services Division
Finalize scan of the entire network for known vulnerabilities and configurations that are not set to best practices. Remediate found issues Complete migration to Microsoft Office 365
Configure and implement a backup solution for Office 365 Implement an offsite backup storage for the PD servers for enhanced disaster recovery
Continue upgrading network security and utilizing tools which increase visibility to provide for detection and faster remediation
Packet Pg. 19
Communication: Staff Presentation (WORKSHOP)
4/14/2022
18 Major Action Plan – Administrative Services
Human Resources Division
Update the City’s Personnel Rules & Regulations
Update the Family Medical Leave Act Policy
Review and Update the Alcohol & Drug Testing Requirements for Commercial Motor Vehicle Drivers
Conduct a citywide training program for new supervisors and managers Ensure City‐wide compliance with mandatory trainings, including prevention of sexual harassment in the workplace training for all City staff Finalize and implement the new SEIU and Unrepresented contracts Budget Notes – Administrative Services
Department Budget: $5,581,724 (increase of $213,289 or 4%; partial benefit cost moved to OPEB Trust)
Increase in salary and benefit costs – $93K
Increase in software maintenance costs – $91K
Citywide photocopier maintenance and supplies – $33K
City Hall internet (speed increase) – $32K
Citywide photocopier usage – $30K
On boarding costs (finger printing, physicals, background checks) – $9K Citywide office and photocopier supplies – $8K
Annual audit contract CPI – $2K
Removal of I/S and vehicle replacement charges – ($27K) Removal of Franchise fees audit – ($58K)
Packet Pg. 20
Communication: Staff Presentation (WORKSHOP)
4/14/2022
19 Major Action
Plan
Community Development
Major Action Plan – Community Development
Planning Division
Conduct Citizens Planning Academy
Complete analysis and preparation of the General Plan, Climate Action Plan and Housing Element updates
Complete Zoning Ordinance Land Use and related updates in response to the General Plan and Housing Element Update
Continue discussions with property owners and EBRPD for continued open space dedication and acquisition
Packet Pg. 21
Communication: Staff Presentation (WORKSHOP)
4/14/2022
20 Major Action Plan – Community Development
Planning Division (cont.)
Work with property owners and developers to implement approved plans through the issuance of Building Permits (CityWalk, Belmont Village, City Center Hotel, ROEM, Aspen Wood, Promenade, etc.)
Finalize the Fourth Amendment to the Bishop Ranch Tax Exchange Agreement Update nexus fees studies for current development and impact fee Major Action Plan – Community Development
Building Division
Inspect major development projects – The Preserve single‐family and multi‐ family Neighborhood 5, Aspen Woods and BR1A multi‐family projects, BR6 residential development and the hotel at BR3A
Continued proactive monitoring of commercial properties consistent with nuisance and zoning regulations
Update Municipal Code with the adoption of the 2022 Building Codes Packet Pg. 22
Communication: Staff Presentation (WORKSHOP)
4/14/2022
21 Budget Notes – Community Development
Department Budget: $4,578,615 (decrease of $24,659 or ‐5%; partial benefit cost moved to OPEB Trust)
Citywide photocopier maintenance moved to Admin Svcs – ($60K) Citywide photocopier costs moved to Admin Svcs – (51K) Citywide photocopier equipment and supplies moved to Admin Svcs – ($8K) New code handouts – ($2K)
Postage costs – ($5K)
Shredding service – ($2K)
Courier service – ($1K)
Removal of vehicle replacement charges – ($28K)
Code publications – $10K
Increase in salary and benefit costs – $123K
Major Action
Plan
Police Services
Packet Pg. 23
Communication: Staff Presentation (WORKSHOP)
4/14/2022
22 Major Action Plan – Police Services
Maintain a Safe and Secure Environment
Utilize the Citywide camera system to investigate and solve crimes committed in our community, maintain and enhance regional partnerships with neighboring public safety agencies to combat crime trends, and ensure a high delivery of service to our community Evaluate traffic concerns and work closely with other City staff to facilitate traffic flow throughout the city
Major Action Plan – Police Services
Maintain Staffing/Resources to Provide City Services
Continue to enhance and develop the use of community volunteers to assist staff Further develop current and future leaders for anticipated upcoming retirements Continue to seek out and hire quality applicants by developing and enhancing current recruitment strategies
Packet Pg. 24
Communication: Staff Presentation (WORKSHOP)
4/14/2022
23 Major Action Plan – Police Services
Enhance Engagement and Communication with Both Residents and the Business Community
Further enhance social media outreach and provide information sharing opportunities to educate community members on crime prevention and awareness In a joint partnership with the San Ramon Valley Fire Protection District, introduce ZoneHaven to the San Ramon community to provide improved emergency alert communications during critical incidents, natural disasters, or any situation where providing time‐sensitive information is vital
Continue consistent public outreach—using all available platforms—to further educate the community about the updated False Alarm Ordinance and encourage residential and commercial alarm registrations
Budget Notes – Police Services
Dept. Budget: $23,692,930 (General Fund & Dougherty Valley Fund) (decreased $3,243,641 or ‐12%; partial benefit cost moved to PARS & OPEB Trusts) Partial benefit costs funded by other one‐time funding sources – ($2.8 Million) Removal of I/S and vehicle replacement charges – ($600K) Removal of mental health response costs – ($100K)
Removal of body‐worn cameras, tasers, and in‐car video system – ($100K) Increase in animal control service – $114K
Increase in dispatch fees – $91K
Increase in fuel costs – $75K
Livescan machine purchase – $20K
Increase Aries maintenance costs – $18K
Increase in vehicle supplies – $10K
Increase in employee recognition costs – $10K
Increase in Geolotica software maintenance – $9K
Increase Crossing Guard costs – $6K
Increase in meeting and conferences – $3K
Packet Pg. 25
Communication: Staff Presentation (WORKSHOP)
4/14/2022
24 Major Action
Plan
Public Works
Major Action Plan – Public Works/Transportation Implement the new Tri‐Valley Transportation Development Fee Program 511 Contra Costa
Implement a Summer Youth Pass Program, which provides unlimited rides for youth ages 6 to 18 from June – August 2022
implement four [4] Adult Bike Educational Classes
Implement “Pilot” Mobility on Demand [MOD] Bikeshare Program with the Contra Costa Transportation Authority
Update the Tri‐Valley Transportation Action Plan for Routes of Regional Significance Install 4 new electric vehicle charging stations in the Dougherty Valley area TRAFFIX – City Chair as of July 1, 2022
Conduct Traffic Level of Service analysis for all existing TRAFFIX routes Implement an enhanced marketing and outreach campaign for low‐ridership routes Packet Pg. 26
Communication: Staff Presentation (WORKSHOP)
4/14/2022
25 Major Action Plan – Public Works/Engineering
Install buffered bike lanes on Bollinger Canyon Road from Canyon Lakes Drive to Dougherty Road [S] and other bike infrastructure improvements throughout the City [CIP 905613] Complete construction of PMP 2022 [CIP 000005] ‐ Bollinger Canyon Rd, Dougherty Rd, Harcourt Way area, streets in the upper Morgan Drive area, streets around Albion Drive Complete initial phases of compliance activities for SB 1383 and begin implementation of single‐use reduction campaign
Hold a one‐day recycling drop‐off event for San Ramon residents and businesses Prepare implementation plan to address requirements of MRP 3.0 Major Action Plan – Public Works/Engineering
Complete construction of 36‐inch culvert repair at Mill Creek, and design an access loop for the maintenance of South San Ramon Creek near San Ramon Golf Club [CIP 915548] Complete design of the Crow Canyon Gardens Master Plan [CIP 955421] The Preserve [Faria] ‐ oversight/inspection
Sunrise Ridge Park, Faria Preserve Pkwy Landscape, and Open Space Landscape Bollinger Canyon Road/Iron Horse Trail Bicycle and Pedestrian Overcrossing [CIP 905530] Complete construction of major elements
TDA Grant ‐ Install Rectangular Rapid Flashing Beacons [RRFB] at the intersections of Bollinger Canyon Rd with Dos Rios Drive and Marsh Drive through the Pedestrian Enhancement Devices Project [CIP 975413]
Packet Pg. 27
Communication: Staff Presentation (WORKSHOP)
4/14/2022
26 Major Action Plan – Public Works/Engineering
Substantially complete construction of the Crow Canyon Widening Project Phase 1 [CIPs 905328, 905312]
Dougherty Valley oversight/inspection
Old Dougherty Trail, Critter Crossroads Park, Rancho San Ramon Park Phase 2 Complete construction of improvements to SR Transit Center [CIP 200005] Participate in the Innovate 680 Program studies
Shared Mobility Hubs, Connected Arterial Ramp Metering, and Bus on Shoulder Projects Major Action Plan – Public Works/Public Services
Landscape and Irrigation Maintenance and Renovation
Continue implementation of the Dougherty Valley Tree and Planting Strip Management Plan and begin the FY 22/23 Annual Work Plan [CIP 935564]
Upon completion by The Preserve [Faria] developer, accept Phase 1 and Phase 2 roadway landscape and irrigation projects on Faria Preserve Parkway for maintenance West Branch Zone 6 – review Step Fountain alternatives; prepare for Special Zone balloting Parks Maintenance and Renovation
Begin maintenance of Sunrise Ridge [Faria] Park, upon completion by developer and acceptance by City
Complete the installation of shade structures at Six Pillars, Rancho San Ramon, Red Willow, Piccadilly, and Creekside Parks funded by state grant [CIP 955566] Design/construct new Cricket pitch at Quail Run Elementary School [CIP 500002] Packet Pg. 28
Communication: Staff Presentation (WORKSHOP)
4/14/2022
27 Major Action Plan – Public Works/Public Services
Facilities & Aquatic Maintenance & Renovation
Begin maintenance of the completed San Ramon Public Safety Complex Complete RFQ process to obtain historical architect to assist with design and cost estimate for the renovation of the Travis Boone House
Complete the interior renovation of the San Ramon Olympic Pool and Aquatic Park [CIP 200006]
Complete Renovation of the Dougherty Station Community Center and Library [CIP 200004] Roadway, Drainage, Streetlights, and Signals Maintenance Continue to crack seal pavement Citywide in support of Pavement Management Program Continue project management of sidewalk maintenance and concrete replacement in areas impacted by trees and other locations
Perform sediment removal at various locations along Norris Creek, Oak Creek, South San Ramon Creek, and Water Quality Control Ponds/Detention Basins Major Action Plan – Public Works/Public Services
Shop/Fleet Management
Take over vehicle maintenance and replacement operations for all departments (except Police)
Implement a new Citywide Fuel Management System for all City vehicles (except Police) Packet Pg. 29
Communication: Staff Presentation (WORKSHOP)
4/14/2022
28 Budget Notes – Public Works
Department Budget: $29,549,253 (General Fund & Dougherty Valley Fund) (increase of $264,406 or 0.9%; partial benefit cost moved to OPEB Trust) Removal of I/S and vehicle replacement charges – ($493K) Removal of annual maintenance of Fertigation system – ($36K) Removal of E‐locker costs – ($9K)
Decrease in temporary staffing – ($5K)
Increase in salary and benefits – $223K
Increase in gas and electricity – $171K
Increase in water usage – $143K
Major Action
Plan
Geologic Hazard
Abatement Districts:
Dougherty Valley
Northwest San
Ramon
Packet Pg. 30
Communication: Staff Presentation (WORKSHOP)
4/14/2022
29 Major Action Plan – G.H.A.D – DV & NWSR
Complete maintenance inspections and repairs as necessary Undertake acceptances for both the Faria and DV GHAD’s as appropriate Complete Reserve Fund Studies and Engineer’s Reports for DV GHAD and NWSR GHAD, and set assessments for FY 23/24
Major Action
Plan
Parks & Community
Services
Packet Pg. 31
Communication: Staff Presentation (WORKSHOP)
4/14/2022
30 Major Action Plan – Parks & Community Services
Partner with Smart Outdoors to improve existing trailhead signage and trail markers utilizing corporate sponsorship as a funding mechanism
Partner with the San Ramon Historic Foundation to renovate the organic demonstration garden and develop plans to renovate the Boone House at Forest Home Farms
Host an Arts Summit to provide community feedback on the delivery of arts programs Plan and implement a community tree lighting ceremony in Central Park that celebrates San Ramon’s diverse community and the winter holidays Research and develop options to enhance and improve San Ramon’s current dog parks and launch a social media campaign aimed at engaging dog owners Major Action Plan – Parks & Community Services
Research and develop potential locations and cost estimates for the addition of Pickleball courts to an existing park
Develop and implement a new temporary public art project that increases Community Engagement and provides opportunities for local artists Enhance and improve Crow Canyon Gardens by developing a robust volunteer workforce to help maintain the demonstration gardens
Develop a Walk San Ramon program in the Walking District Area that encourages and promotes walking for improved health
Rebrand the Dougherty Station Community Center as an Arts and Community Center through the development of new programs and a remodel of current space with a focus on the visual and performing arts
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31 Budget Notes – Parks & Community Services
Department Budget: $8,460,650 (decrease of $180,135 (‐2%); partial benefit cost moved to OPEB Trust) Increase temporary staffing – $59K
Increase in presenting series – $47K
Decrease in utilities – ($9K)
Decrease in library costs ($55K)
Decrease in marketing costs – ($5K)
Decrease in senior transportation costs – ($14K)
Decrease in senior classes – ($13K)
Decrease in office supplies – ($6K)
Removal of I/S replacement charges – ($89K)
Decrease in salary and benefits – ($95K)
General Fund subsidy is 45%
Revenues totaling $4.6M come from service charges, contributions, user fees and rentals Revenues fund 55% of department expenditures
Next Steps
Staff will incorporate feedback from the City
Council on what was presented today
Staff will complete preparation of the
Proposed Budget document for review by
the City Council on May 10th
City Council to adopt the budget on May 24th
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32 Thank you
QUESTIONS?
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