a. Parcel B and Parcel C at the intersection of Bergamot Lane and Dougherty Road b. Parcel B/Lot 1 at the intersection of Bergamot Lane and Thyme Way. c. Lot 31 and Lot 40 at the intersection of Thyme Way and Photinia Court.
5. That the publicly dedicated roadway and storm drain improvements as shown on the plan entitled “Improvement Plans Subdivision 9299 Gale Ranch Phase 3” are hereby accepted.
5.9 Packet Pg. 148
PASSED, APPROVED AND ADOPTED at the meeting of April 26, 2022 by the following votes:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:
_________________________
Christina Franco, City Clerk
5.9 Packet Pg. 149
! ! ! ! ! ! ! ! ! ! ! ! !
! !
! ! ! ! ! ! !
! ! ! ! ! ! ! ! !
! ! ! ! !
R
T
Y
R
D
TRUMPET VINE LANE
DOUGHERTY
RD
THYM
E
WAY
BERGAMOT LN
PHOTINIA CT
Mourning Dove Trail
LOCATION MAP
ATTACHMENT A
GALE RANCH
ROADWAY IMPROVEMENTS
SUBDIVISION 9299 ±
SUBDIVISION 9299
BOUNDARY
2 2 STORM DRAIN EASEMENT ON
PARCEL D TO BE ACCEPTED
3' PUE ON PORTION OF PARCEL D
SIGHT DISTANCE EASEMENT
(TYP. 5 TOTAL) TO BE ACCEPTED 1
PORTION OF ROADWAY TO BE ACCEPTED
3 3
1 1
6 18
13 12
39 19
7 NEW PARCEL L
34 40 41 42 43
49 50
32 33
31 30
25 24
2 3
NEW PARCEL L
PARCEL B
RA 1227 SEWER
BRIDGE OVER
ALAMO CREEK
PARCEL C
PARCEL D
1 1
1 1
PARCEL A
(DA 0056) WATER QUALITY POND
AND TRAIL IMPROVEMENTS TO
BE ACCEPTED AT A LATER DATE
5' PUBLIC UTILITY
EASEMENT (TYP.)
5.9.a
Packet Pg. 150 Attachment: A: Location Map (2022-051 : Accepting Certain Roadway Dedications in Subdivision 9299) To: Board of Supervisors
From: Brian M. Balbas, Public Works Director/Chief Engineer Date: May 21, 2019
C. 7
Contra
Costa
County
Subject: Accepting completion of improvements for subdivision SD 17-09299, San Ramon (Dougherty Valley) area.
RECOMMENDATION CS):
ADOPT Resolution No. 2019/24 accepting completion of improvements for subdivision SD 17-09299 for a project developed by Shape II Homes, a Division of Shapell Industries, Inc., a Delaware Corporation, as recommended by the Public Works Director, San Ramon (Dougherty Valley) area. (District II) FISCAL IMPACT:
No fiscal impact.
BACKGROUND:
The developer has completed the improvements per the Subdivision Agreement, and in accordance with the Title 9 of the County Ordinance Code.
CONSEQUENCE OF NEGATIVE ACTION:
The completion of improvements will not be accepted and the warranty period will not begin. � APPROVE □ OTHER
� RECOMMENDATION OF CNTY ADMINJSTRA TOR □ RECOMMENDATION OF BOARD COMMITTEE Action ofBoard On: 05/21/2019 � APPROVED AS RECOMMENDED □ OTHER Clerks Notes:
VOTE OF SUPERVISORS
A YE: John Gioia, District I Supervisor
Candace Andc:nen, District II
Supc:rvisor
Diane: Burgis, District Ill Supervisor
Karen Mitchoff, District IV
Supc:JVisor
Federal D. Glover, District V
Supc:JVisor
Contact: RandolfSanders
(925)313-2111
I bc:rc:by certify that this is a true and concct copy of an action taken and entered on the minutes of lhe Board of Supc:rvison on the date shown.
ATTESTED: May 21, 2019
David Twa, County Administrator and Clerk of the Board of Supervisors By: Stacey M. Boyd, Deputy
c:c:: Jocelyn Lalloc:que- Engineering Sc:rvicc:s, Randolf Sanders• Engineering Services, Renee Hutchins • Records, Karen Piona- Record, Trixie Gothro • Design & Coiutruction, Chris Hallford •Mappiog , Sheriff• Patrol Division Commander, CHP, Chris Low• City of San Ramon, Shapcll Homes, 11, Division of Shapcll lndustrics, Inc., Philadclphi11. Indemnity Insurance: Company, T-September 6, 2019, Alex Lopez. Engineering Sc:rvices
ATTACHMENT B
5.9.b
Packet Pg. 151 Attachment: B: Contra Costa County Resolution 2019-24 (2022-051 : Accepting Certain Roadway Dedications in Subdivision 9299)
5.9.b
Packet Pg. 152
Attachment: B: Contra Costa County Resolution 2019-24 (2022-051 : Accepting Certain Roadway Dedications in Subdivision 9299)
5.9.b
Packet Pg. 153
Attachment: B: Contra Costa County Resolution 2019-24 (2022-051 : Accepting Certain Roadway Dedications in Subdivision 9299)
ATTACHMENT C
5.9.c
Packet Pg. 154 Attachment: C: Contra Costa County Resolution 2021-316 (2022-051 : Accepting Certain Roadway Dedications in Subdivision 9299)
5.9.c
Packet Pg. 155 Attachment: C: Contra Costa County Resolution 2021-316 (2022-051 : Accepting Certain Roadway Dedications in Subdivision 9299)
5.9.c
Packet Pg. 156 Attachment: C: Contra Costa County Resolution 2021-316 (2022-051 : Accepting Certain Roadway Dedications in Subdivision 9299)
5.9.c
Packet Pg. 157 Attachment: C: Contra Costa County Resolution 2021-316 (2022-051 : Accepting Certain Roadway Dedications in Subdivision 9299)
CITY COUNCIL STAFF REPORT
DATE: April 26, 2022
TO: City Council/City Manager
FROM: Maria Fierner, Public Works Director
By: Sandy Martin, Program Manager
SUBJECT: RESOLUTION NO. 2022-052 - Authorizing the Mayor to Execute an Agreement with Universal Building Services for Janitorial Services for Facilities in a Total Cumulative Five-Year Amount Not to Exceed $3,494,912 RESOLUTION NO. 2022-053 - Authorizing the Mayor to Execute an Agreement with Imperial Maintenance Services, Inc. for Janitorial Services for Park Restrooms in a Total Cumulative Five-Year Amount Not to Exceed $581,120
EXECUTIVE SUMMARY
The City currently contracts with two (2) contractors for the provision of janitorial services to City- owned facilities and park restrooms. The current contracts with Universal Building Services (UBS) and Imperial Maintenance Services (Imperial) will expire on June 30, 2022 with no renewals remaining. Staff issued a Request for Qualifications (RFQ) for Janitorial Services on February 15, 2022 to obtain Statements of Qualifications (SOQs). Based upon the results of the RFQ, staff is recommending two (2) new five-year Agreements with UBS and Imperial.
RECOMMENDED ACTION
Staff recommends adoption of this Resolution, authorizing the Mayor to execute an agreement with Universal Building Services (UBS) for janitorial services for City facilities in a total cumulative five- year amount not to exceed $3,494,912.
In addition, staff recommends adoption of this Resolution, authorizing the Mayor to execute an agreement with Imperial Maintenance Services, Inc. (Imperial) for janitorial services for park restrooms in a total cumulative five-year amount not to exceed $581,120.
BACKGROUND/DISCUSSION
The City currently contracts with two (2) contractors to provide janitorial services to City-owned facilities and park restrooms. UBS currently provides janitorial services to City-owned facilities and Imperial currently provides janitorial services to City-owned park restrooms. The City Council authorized both of these Agreements on May 23, 2017 with the adoption of Resolution No. 2017-049 and Resolution No. 2017-050, respectively. The current agreements include basic
5.10 Packet Pg. 158
janitorial services at both facilities and park restrooms on a pre-determined frequency and schedule. In addition, the agreements provide for per-performance/as-scheduled cleanings at the Dougherty Valley Performing Arts Center, and a contingency for additional services, as necessary, for the City’s four (4) Community Centers and park restrooms. The term of the current Agreements with UBS and Imperial will expire on June 30, 2022 with no renewals remaining.
To ensure that there is no lapse in janitorial services, and to obtain updated pricing for the preparation of the FY 2022/23 Operating Budget, staff issued a Request for Qualifications (RFQ) for janitorial services on January 4, 2022. The RFQ was posted on the City website per the City’s Purchasing Policy. A mandatory pre-submittal meeting/site visit was held on January 18, 2022 to answer any pertinent questions, provide a review of current service levels and expectations for service, and conduct a tour as a sample of the facilities and parks to be serviced.
The RFQ increased scope for some City facilities, such as the San Ramon Public Safety Complex, to accommodate interior renovations and additional square footage. In addition, the frequency of service for several parks restrooms was increased. The revised service levels will not only help maintain the overall appearance of the facilities and park restrooms, but it will also increase the useful life of the City’s assets.
The original RFQ requested Statement of Qualifications (SOQs) was to be submitted by February 1, 2022 at 2:00 p.m. Based on a preliminary review of the SOQs, an error was discovered in Attachment C - Park Restroom Cleaning Price Schedule. The spreadsheet incorrectly calculated the total annual cost. The City notified all respondents who attended the mandatory pre-submittal meeting/site visit of the error. Those respondents were also notified that the City would have to reject all SOQ submissions received; the City would re-issue the corrected RFQ; the respondents would need to review the revised RFQ document; attend a second pre-submittal meeting/site visit; and resubmit a SOQ based upon the new RFQ.
The RFQ was re-posted on February 15, 2022. The RFQ was posted on the City website per the City’s Purchasing Policy. A second mandatory pre-submittal meeting/site visit was held on February 28, 2022 to answer any pertinent questions, provide a review of current service levels and expectations for service, and conduct a tour of a sample of the facilities and parks to be serviced. The revised deadline to submit SOQs was on March 8, 2022.
SOQs were received from seven (7) janitorial companies. All seven (7) provided pricing to provide janitorial services for City-owned facilities and five (5) provided pricing to provide janitorial services for City-owned parks. A Contract Evaluation Panel was formed comprised of the Facilities Maintenance Program Manager, the Parks Maintenance Program Manager and four (4) Maintenance Supervisors. The SOQs were reviewed and ranked, based upon the following seven (7) criteria: 1) general qualifications; 2) relevant experience; 3) proposed staffing; 4) pricing; 5) proposed approach; 6) responsiveness; and 7) references. The scores provided by each panelist were averaged together to create a final score for each SOQ. The following SOQs were evaluated and scored from lowest to highest:
5.10 Packet Pg. 159
SOQs Rankings for Facilities SOQs Rankings for Park Restrooms Filmex Maintenance Filmex Maintenance
Optimus Building Services, Inc. Optimus Building Services, Inc.
K&K JL Services, Inc. K&K JL Services, Inc.
JLP Building Maintenance JLP Building Maintenance
MEK Enterprises Universal Building Services
Universal Building Services MEK Enterprises
Imperial Maintenance Services Imperial Maintenance Services After reviewing the SOQs, Imperial and UBS ranked highest due to the quality of their proposals, proposed staffing, experience with municipal contracts of similar size and scope, and price. Both Imperial and UBS have over twenty (25) years of experience and multiple contracts with other local municipalities. The routine scope of work includes approximately 295,000 square feet of building space and approximately 8,200 square feet in park restroom space. The RFQ document specified that the City reserves the right to award multiple contracts, to the most qualified contractors, as determined by the Contract Evaluation Panel.
Staff believes that using a multiple contractor approach provides a superior level of service compared to a single contract. With multiple contracts, there is a competitive element between the two (2) contractors. This allows staff to gauge the performance of one (1) contractor with another. A contract can be terminated, due to unacceptable performance, without creating a lapse in service by having the work assumed by a remaining contractor. The City also has the combined resources of both contractors under contract for extra work, if needed and in case of emergencies. Based upon the qualifications of the two (2) highest ranked proposals, the City has the opportunity to again award two (2) janitorial contracts to maintain the consistency of service, and provide options if one of the contractors cannot perform to the City’s standards.
Staff recommends that UBS be awarded routine janitorial services for the City’s facilities. UBS is the current janitorial services provider for the City and is considered to be in good standing.
They are familiar with the City’s facilities and staff, and are capable of performing the services recommended. Based upon their pricing and ranking by the Contract Evaluation Panel, UBS provided a very comprehensive price schedule. UBS submitted a price of $535,176 for the first year of janitorial services for facilities. Pricing is approximate due to the unknown final number of additional, one-time cleanings at the larger rental sites and estimated construction schedule for the San Ramon Public Safety Complex.
Staff recommends that Imperial be awarded routine janitorial services for the City’s park restrooms. Imperial is the current janitorial services provider for the City’s park restrooms and is considered to be in good standing. They are familiar with the City’s park restrooms and staff, and are capable of performing the services recommended. Imperial was ranked highest by the Contract Evaluation Panel and submitted a bid price of $87,640 for the first year of park restroom janitorial services, which is 20% below their current pricing, but satisfy the scope as outlined in the RFQ.
If approved, the UBS contract would be for a total cumulative five-year amount not to exceed $3,494,912 for janitorial services at City facilities, which includes five years of routine service,
5.10 Packet Pg. 160
as well as annual CPI increases, and a contingency for additional cleanings and services on an as-needed basis. Likewise, the Imperial contract would be for a total cumulative five- year amount not to exceed $581,120 for park restroom janitorial services, which includes five years of routine service, as well as annual CPI increases, and a contingency for additional cleanings and services on an as-needed basis.
FISCAL ANALYSIS
Funding for the provision of routine janitorial services is included in the Public Works Operating Budget. The proposed FY 2022/23 Public Works Operating Budget contains sufficient funding to provide janitorial services in all City-owned facilities and parks restrooms for the first year.
Since contractors were asked to submit subsequent year pricing, based on CPI increases in each of the five (5) years, staff will be able to accurately submit budget requests going forward.
If approved, staff would also include contingency line items in the final contract for additional work as needed, but would not authorize the work unless savings are realized in other areas to cover the cost or funds are made available during the fiscal year for those services.
The janitorial maintenance services are funded by a combination of the General Fund, Special Assessment Zone 2 - Citywide Landscaping, and the Dougherty Valley CSA M-29 assessment.
STEPS FOLLOWING APPROVAL
The City Attorney’s Office will forward the contracts to UBS and Imperial for execution. Upon receipt of the executed contract documents, the required bonds, certificates of insurance, and a copy of a current City business license from the contractors, the City Attorney’s Office will send a copy of the executed contract documents and all attachments to the Public Works Department.
A Notice to Proceed will be provided to the contractors. Staff will monitor the contractor’s performance for the duration of the contracts.
5.10 Packet Pg. 161
RESOLUTION NO. 2022-052
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON
AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH UNIVERSAL
BUILDING SERVICES FOR JANITORIAL SERVICES FOR FACILITIES IN A TOTAL CUMULATIVE FIVE-YEAR AMOUNT NOT TO EXCEED $3,494,912
WHEREAS, the City’s current Agreement for the provision of janitorial services for all Cityowned facilities expires on June 30, 2022 with no renewals remaining; and WHEREAS, the City of San Ramon completed a Request for Qualifications for Janitorial Services on February 15, 2022; and
WHEREAS, fourteen respondents attended the mandatory pre-submittal meeting held on February 28, 2022; and
WHEREAS, the City received seven Statements of Qualifications for the provision of janitorial services on March 8, 2022; and
WHEREAS, Universal Building Services (UBS) submitted qualified SOQs and attended the presubmittal meeting; and WHEREAS, combined with the City’s experience with UBS, staff has determined that UBS the most qualified contractor to perform the work identified in the RFQ for all City-owned facilities; and WHEREAS, there is sufficient funding in the proposed Public Works Operating Budget for FY 2022/23 to provide the services as recommended.
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of San Ramon does hereby authorize the Mayor to execute an agreement with Universal Building Services for janitorial services for all City-owned facilities in a total cumulative five-year amount not to exceed $3,494,912.
PASSED, APPROVED AND ADOPTED at the meeting of April 26, 2022 by the following votes:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:
Christina Franco, City Clerk
5.10 Packet Pg. 162
RESOLUTION NO. 2022-053
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON
AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH
IMPERIAL MAINTENANCE SERVICES, INC. FOR JANITORIAL SERVICES FOR
ALL CITY-OWNED PARK RESTROOMS IN A TOTAL CUMULATIVE FIVE-YEAR AMOUNT NOT TO EXCEED $581,120
WHEREAS, the City’s current Agreement for the provision of janitorial services for all Cityowned park restrooms expires on June 30, 2022 with no renewals remaining; and WHEREAS, the City of San Ramon completed a Request for Qualifications for Janitorial Services on February 15, 2022; and
WHEREAS, fourteen respondents attended the mandatory pre-submittal meeting held on February 28, 2022; and
WHEREAS, the City received seven Statements of Qualifications for the provision of janitorial services on March 8, 2022; and
WHEREAS, Imperial Maintenance Services, Inc. (Imperial) submitted qualified SOQs and attended the pre-submittal meeting; and
WHEREAS, combined with the City’s experience with Imperial, staff has determined that Imperial is the most qualified contractor to perform the work identified in the RFQ for all City-owned park restrooms; and
WHEREAS, there is sufficient funding in the proposed Public Works Operating Budget or FY 2022/23 to provide the services as recommended.
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of San Ramon does hereby authorize the Mayor to execute an agreement with Imperial Maintenance Services, Inc. for janitorial services for all City-owned park restrooms in a total cumulative five-year amount not to exceed $581,120.
PASSED, APPROVED AND ADOPTED at the meeting of April 26, 2022 by the following votes:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:
5.10 Packet Pg. 163
Christina Franco, City Clerk
5.10 Packet Pg. 164
CITY COUNCIL STAFF REPORT
DATE: April 26, 2022
TO: City Council/City Manager
FROM: Maria Fierner, Public Works Director
By: Darin Fitzpatrick, Program Manager
SUBJECT: RESOLUTION NO. 2022-054 - Authorizing the Mayor to Execute an Agreement with Color New Co. for Painting Services – Interior and Exterior for a Total Cumulative Five-Year Amount Not to Exceed $300,000 RESOLUTION NO. 2022-055 - Authorizing the Mayor to Execute an Agreement with Blackhawk Painting, Inc. for Painting Services – Interior and Exterior for a Total Cumulative Five-Year Amount Not to Exceed $300,000
RESOLUTION NO. 2022-056 - Authorizing the Mayor to Execute an Agreement with California Custom Painting for Painting Services – Interior and Exterior for a Total Cumulative Five-Year Amount Not to Exceed $338,000
EXECUTIVE SUMMARY
On February 3, 2022, staff advertised the Request for Qualifications for Painting Services - Interior and Exterior, for projects including the historic Forest Home Farms, San Ramon Service Center, and Citywide streetlight and traffic signal pole painting. Staff also received time and material costs for smaller projects such as soundwall and fence painting. On March 8, 2022, four (4) contractors submitted Statements of Qualifications (SOQ). After a thorough review of the SOQs, staff selected three contractors to provide these services; Color New Co., Blackhawk Painting, Inc., and California Custom Painting, for a total cumulative five-year amount not to exceed $300,000, $300,000, and $338,000, respectively. The contractors were selected based on their qualifications, cost, and the ability to provide a range of services that are most aligned with the anticipated needs of the City. Each contractor will provide services for which they are best suited.
RECOMMENDED ACTION
Staff recommends adoption of these Resolutions, authorizing the Mayor to execute agreements with Color New Co., Blackhawk Painting, Inc., and California Custom Painting for Painting Services - Interior and Exterior, for a total cumulative five-year amount not to exceed $300,000, $300,000, and $338,000, respectively.
5.11 Packet Pg. 165
BACKGROUND/DISCUSSION
The City of San Ramon is responsible for the ongoing maintenance of sixteen (16) facilities.
The sealing and painting of the exterior of these facilities are performed on a routine basis to help protect and preserve the envelope of the structure. Staff also routinely schedules the painting of the interior of the facilities to preserve their appearance. In the case of a majority of the facilities, interior work is performed to assist with programming and rental opportunities.
The scheduling of painting for facilities is based upon anticipated life cycles identified in the Facilities Maintenance and Renovation Plan (FMRP) and observed need. Exterior paint generally is performed every ten (10) years and interior painting is performed every five (5) years. The actual timing is dependent upon available funding and the current condition of the facility.
Based upon the FMRP, funding was requested and allocated in the FY 2020/21- FY 2024/25 and FY 2021/22 - FY2025/26 Capital Budgets for the exterior painting of the Welcome Center, Garage, Meat Locker, Open Barn, Granary, and Fuel Shed, as part of the Forest Home Farms Structures CIP 925418, and the San Ramon Service Center, as part of Citywide Exterior Painting and Sealing CIP 925532. Funding for the painting of the interior of the San Ramon Service Center was also requested and funded as part of Interior Amenities Renovation CIP 925515.
Starting in FY 2019/20, individual CIPs were created for each Special Assessment Zone in Landscape & Lighting District 1984-1 (L&L) for more efficient tracking. In FY 2022/23, Citywide Lighting Zone 1 CIP 300001, will continue to fund traffic signal pole painting of select signalized intersections. This work is scheduled annually in order to perform work to each signalized intersection on a predetermined cycle. The signal poles in approximately four to five intersections are completed each year based on size and cost.
In addition to the projects described above, from time to time the City requires additional painting, sealing and related services for such things as sound walls, fences, shade structures and various other items located in or around City parks and facilities.
Staff believes that using multiple contractors provides a superior level of service compared to a single contract. With multiple contracts, there is a competitive element between the three contractors. This allows staff to gauge the performance of one (1) contractor with another. A contract can be terminated, due to unacceptable performance, without creating a lapse in service by having the work picked up by a remaining contractor. The City will also have the combined resources of three contractors under contract, for a total cumulative five-year amount not to exceed $300,000, $300,000, and $338,000, respectively. Based upon the qualifications of the three highest ranked SOQs, the City has the opportunity to again award three Painting Services - Interior and Exterior contracts to maintain a consistency of service, and provide options if one of the contractors cannot perform to the City’s standards.
The RFQ stated that the City reserves the right to award all, some, or none of the tasks from the scope of work, and may select to award multiple contracts in order to complete services, as necessary. Staff rated each contractor’s qualifications and developed recommendations for award of multiple contracts. Blackhawk Painting has experience in lead preparation of historic properties that includes the Glass House in 2021. Color New Co. has the qualifications to
5.11 Packet Pg. 166
provide the services and also the best pricing. California Custom Painting has been the City’s contractor since 2017 for as-needed general contracting and painting services and has been qualified to provide these services.
FISCAL ANALYSIS
The adopted FY 2021/22 and proposed FY 2022/23 Capital Improvement Budgets include $156,500 for Forest Home Farms projects (Forest Home Farms Structures CIP 925418), $176,400 for the San Ramon Service Center project (Citywide Exterior Painting and Sealing CIP 925532), and $78,000 for traffic signal pole painting of select signalized intersections (Citywide Lighting Zone 1 CIP 300001). Additional funding will be provided by these and other CIPs and the City’s operating budget as appropriate and authorized.
STEPS FOLLOWING APPROVAL
The City Attorney’s Office will forward the Contract Agreements to Color New Co., Blackhawk Painting, Inc., and California Custom Painting for execution. Upon receipt of the executed Agreements, certificates of insurance, and copies of a current City business license, the City Attorney’s Office will send a copy of the executed Contract Agreements and all attachments to the Public Works - Public Services Division. The Public Works - Public Services Division will monitor the performance of the contractors throughout the five-year term of the agreements.
5.11 Packet Pg. 167
RESOLUTION NO. 2022-054
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON
AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH COLOR NEW CO. FOR PAINTING SERVICES – INTERIOR AND EXTERIOR FOR A TOTAL CUMULATIVE FIVE-YEAR AMOUNT NOT TO EXCEED $300,000
WHEREAS, the City of San Ramon requires interior and exterior painting services for City facilities and parks, soundwalls, steel park fencing, and shade structures; and WHEREAS, the City of San Ramon solicited Statement of Qualifications (SOQ) by Request for Qualifications (RFQ) for professional interior and exterior painting services on February 3, 2022, in accordance with the requirements of the City’s Purchasing Policy; and WHEREAS, the City of San Ramon received four Statements of Qualification (SOQs), on March 8, 2022; and
WHEREAS, Color New Co. was determined to be one (1) of three (3) highest qualified respondents, based on qualifications, cost, and the ability to provide a range of services that are most aligned with the anticipated needs of the City; and
WHEREAS, the current Capital Improvement Budgets and proposed Public Works Operating Budget for FY 2022/23 contains sufficient funding.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Ramon does hereby authorize the Mayor to execute an agreement with Color New Co. for painting services - interior and exterior for a total cumulative five-year amount not to exceed $300,000.
PASSED, APPROVED AND ADOPTED at the meeting of April 26, 2022, by the following votes:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:
_________________________
Christina Franco, City Clerk
5.11 Packet Pg. 168
RESOLUTION NO. 2022-055
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON
AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH
BLACKHAWK PAINTING, INC. FOR PAINTING SERVICES -
INTERIOR AND EXTERIOR FOR A TOTAL CUMULATIVE
FIVE-YEAR AMOUNT NOT TO EXCEED $300,000
WHEREAS, the City of San Ramon requires interior and exterior painting services -for City facilities and parks, soundwalls, fencing, and shade structures and various other items located in or around City parks and facilities; and
WHEREAS, the City of San Ramon solicited Statement of Qualifications (SOQ) by Request for Qualifications (RFQ) for professional interior and exterior painting services - on February 3, 2022, in accordance with the requirements of the City’s Purchasing Policy; and WHEREAS, the City of San Ramon received four Statements of Qualification (SOQs), on March 8, 2022; and
WHEREAS, Blackhawk Painting, Inc. was determined to be one (1) of three (3) highest qualified respondents, based on qualifications, cost, and the ability to provide a range of services that are most aligned with the anticipated needs of the City; and WHEREAS, the current Capital Budgets and proposed Public Works Operating Budget for FY 2022/23 contains sufficient funding.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Ramon does hereby authorize the Mayor to execute an agreement with Blackhawk Painting, Inc. for painting services - interior and exterior for a total cumulative five-year amount not to exceed $300,000.
PASSED, APPROVED AND ADOPTED at the meeting of April 26, 2022, by the following votes:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:
_________________________
Christina Franco, City Clerk
5.11 Packet Pg. 169
RESOLUTION NO. 2022-056
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON
AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT WITH CALIFORNIA
CUSTOM PAINTING FOR PAINTING SERVICES - INTERIOR AND EXTERIOR FOR A TOTAL CUMULATIVE FIVE-YEAR AMOUNT NOT TO EXCEED $338,000 WHEREAS, the City of San Ramon requires painting services for Citywide street light and traffic signal poles, soundwalls, steel park fencing, and shade structures; and WHEREAS, the City of San Ramon solicited Statement of Qualifications (SOQ) by Request for Qualifications (RFQ) for professional interior and exterior painting services on February 3, 2022, in accordance with the requirements of the City’s Purchasing Policy; and WHEREAS, the City of San Ramon received four Statements of Qualification (SOQs), on March 8, 2022; and
WHEREAS, California Custom Painting was determined to be one (1) of three (3) highest qualified respondents, based on qualifications, cost, and the ability to provide a range of services that are most aligned with the anticipated needs of the City; and WHEREAS, the current Capital Improvement Budgets and proposed Public Works Operating Budget for FY 2022/23 contains sufficient funding.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Ramon does hereby authorize the Mayor to execute an agreement with California Custom Painting for painting services - interior and exterior for a total cumulative five-year amount not to exceed $338,000.
PASSED, APPROVED AND ADOPTED at the meeting of April 26, 2022, by the following votes:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:
_________________________
Christina Franco, City Clerk
5.11 Packet Pg. 170
CITY COUNCIL STAFF REPORT
DATE: April 26, 2022
TO: City Council/City Manager
FROM: Kathi Heimann, Parks & Community Services Director By: Kathi Heimann, Parks & Community Services Director
SUBJECT: Teen Council Appointments
RECOMMENDED ACTION
The Parks and Community Services Commission recommends the appointment of eighteen applicants including two alternates to serve on the Teen Council with terms expiring July 2023.
It is further recommended that the City Council establish a ranked waitlist in the event that one of the appointed members is unable to complete their term.
8.1 Packet Pg. 171
In addition, the ranked waitlist (in order) is as follows:
2022/2023 Waitlist
BACKGROUND/DISCUSSION
The Teen Council consists of nineteen mid school and high school aged community members, seventeen regular members and two alternates each appointed to a one-year term. The chairperson is appointed to a two-year progressive term that begins as vice chair in year one and progresses to chairperson in year two. Appointments are made by the City Council in April and terms commence with the first meeting in August of each year.
The City Clerk announced the vacancies for the Teen Council and notices were placed on the City Website and in City facilities. Fifty (50) applications were submitted for the Teen Council by the deadline of February 16, 2022. A sub-committee of the Commission screened the applications and interviewed thirty-nine (39) applicants. The sub-committee then recommended appointments for consideration along with the prioritization of a waitlist for future Teen Council members to the full Commission at their April 13, 2022 meeting. The Commission approved the recommendations be brought forward to the City Council for appointment. Applications are on file with the City Clerk.
FISCAL ANALYSIS
None
STEPS FOLLOWING APPROVAL
Staff will notify the Teen Council members of upcoming meeting dates, times and locations.
8.1 Packet Pg. 172
CITY COUNCIL STAFF REPORT
DATE: April 26, 2022
TO: City Council/City Manager
FROM: Lauren Barr, Division Manager
By: Cindy Yee, Senior Planner
SUBJECT: Resolution No. 2022-057 - Approving the Westside Specific Plan (WSP) Amendment and Project Initial Study/Mitigated Negative Declaration (IS/MND) (SPA 19-400-001 & IS 19-250-002); and Adoption of Ordinance 514 Amending the Westside Specific Plan (WSP) Development Standards and Zoning Regulations
EXECUTIVE SUMMARY
The Applicant has filed a Specific Plan Amendment, Development Plan, Architectural Review Land Use Permit, Tree Removal, and Environmental Review applications for a new 84-bed Senior Assisted Living Facility on a 0.7-acre site at the corner of San Ramon Valley Boulevard and Westside Drive. The site currently consists of a vacant, historically-significant single-family residential house. The development project is located within the Westside Specific Plan area with a current land use designation of ‘Park’; the Applicant is requesting a land use change to ‘Residential’ to match the current General Plan ‘Residential’ land use designation and associated amendments to the Specific Plan to facilitate the care facility development. On March 15, 2022, after conducting four public hearings, the Planning Commission approved Resolution No. 01-22 recommending City Council approval of the proposed SPA. On December 21, 2021 and on April 12, 2022, the City Council held two public hearings to receive feedback on the WSP Amendment. On April 12, 2022, an Ordinance was introduced for the City Council’s consideration. The public hearing was continued to April 26, 2022 and set as the date for Ordinance adoption. The purpose of tonight’s public hearing will be to receive additional public comment and to consider adoption of the Ordinance and Resolution approving the WSP Amendment and Project IS/MND.
RECOMMENDED ACTION
Staff recommends that the City Council receive the presentation and the staff report; waive the second reading and read by title only, close the public testimony portion of the hearing; discuss and deliberate; and if appropriate, adopt the Ordinance and Resolution approving the WSP Amendment and Project IS/MND.
INTRODUCTION
Application: Description:
9.1 Packet Pg. 173
SPA 19-400-001 Specific Plan Amendment application to amend the Westside Specific Plan in order to facilitate the development of the El Nido Senior Assisted Living Facility
IS 19-250-002 Environmental review application for the proposed Project.
Location:
Figure 1: Westside Specific Plan Area Land Use Plan
9.1 Packet Pg. 174
General Plan Designation: Zoning Designation:
Single-Family Medium Density Westside Specific Plan-Park (P) Site Description:
The proposed location of the Senior Assisted Living Facility is approximately 0.7-acres in size and a flat elevation at the southwest corner of San Ramon Valley Boulevard and Westside Drive.
The site is currently developed with a vacant two-story historically significant single-family residential House (not suitable for occupancy) with three existing mature oak trees on the property. The Westside Specific Plan Area is an approximately 3,300-acre area that guides the preservation and development on the west side of the City.
Specific Plan Amendment/Measure G:
Government Code § 65453 states that a Specific Plan shall be prepared, adopted, and amended in the same manner as a General Plan. The San Ramon General Plan is subject to Measure G (1999), which requires that subsequent amendments to the General Plan be adopted by a 4/5 vote of the City Council after recommendation in favor of such amendment is made by a 4/5 vote of the Planning Commission following a minimum of three public hearings before both the Planning Commission and City Council. Following the initial joint public hearing to introduce the Specific Plan Amendment to each body (which was held on December 21, 2021), a Planning Commission hearing was conducted on January 18, 2022, February 15, 2022, and March 15, 2022. On March 15, 2022, the Planning Commission adopted Resolution No. 01-22 recommending City Council approval of the proposed SPA. On April 12, 2022, the City Council held a second public hearing and introduced an Ordinance for consideration of the SPA and CEQA analysis and continued the public hearing to April 26, 2022 for consideration of adoption of the Ordinance and Resolution.
Environmental Review/California Environmental Quality Act (CEQA) Status:
An Initial Study/Mitigated Negative Declaration (IS/MND) has been prepared in accordance with the requirements of the California Environmental Quality Act of 1970 (CEQA), as amended and a Response to Comments Memorandum was previously provided at the April 12, 2022 City Council meeting:
<http://sanramonca.iqm2.com/Citizens/FileOpen.aspx?Type=14&ID=3088&Inline=True> Public Outreach/Notification:
On April 15, 2022, a 10-day notice of the City Council public hearing for April 26, 2022 was
9.1 Packet Pg. 175
posted in the East Bay Times newspaper and mailed to interested parties, pursuant to Government Code Section 65091(a)(4) and Chapter D7-IV of the Municipal Code. Additionally, on April 12, 2022, the public hearing was continued to April 26, 2022.
BACKGROUND/DISCUSSION
The WSP, in addition to being a policy document, is intended to regulate land use and development standards within the Plan Area. Because the WSP is largely a policy document, the land use and development standards contained within must be adopted by Ordinance to have regulatory (zoning) authority. When adopted by Ordinance, the WSP (including Amendments to the Plan) will function as the Zoning Ordinance for the area; where the WSP is silent such as procedures and definitions, the Zoning Ordinance will govern. The adopting Ordinance indicates that the Specific Plan is the primary land use and development regulatory document for the WSP.
The proposed Ordinance would signify that the Specific Plan is the governing land use document for properties within that area.
Staff recommends City Council consider the proposed Ordinance and Resolution for the Westside Specific Plan and Project IS/MND for adoption. Thirty days following the adoption of the Ordinance, it will become effective.
On December 21, 2021, the City Council and Planning Commission held a joint public hearing (first of three scheduled public hearings before each of the review bodies) on the Westside Specific Plan (WSP) Amendment and the El Nido Senior Assisted Living project. Since December 2021, the Planning Commission has held three additional public hearings on the WSP Amendment and El Nido Senior Assisted Living Project, with the last two hearings primarily focused on evaluating the changes to the WSP and the proposed Project IS/MND. On March 15, 2022, the Planning Commission adopted Resolution No. 01-22 recommending on a 5/5 vote City Council approval of SPA 19-400-001 & IS 19-250-002.
On April 12, 2022, the City Council held its second public hearing and reviewed the proposed WSP Amendment and Project IS/MND (agenda available online:
<http://sanramonca.iqm2.com/citizens/FileOpen.aspx?Type=14&ID=3088&Inline=True>). The City Council introduced the Ordinance, waived the reading and read the Ordinance by title only, received public testimony, discussed the proposed WSP amendments associated with the Ordinance, and set the Ordinance and Resolution adoption hearing date for April 26, 2022.
FISCAL ANALYSIS
The proposed Development Project is an applicant-initiated project. As such, the project applicant is responsible for all costs associated with the processing of entitlement and any special studies or contract services required to complete the review of the project. New development and the reinvestment of existing properties may result in a higher property tax basis and other impact fees and funding mechanisms to ensure that City service levels are maintained.
NEXT STEPS
9.1 Packet Pg. 176
1. Adoption of a Resolution Approving the WSP Amendment and Project IS/MND
2. Adoption of an Ordinance amending the Westside Specific Plan Development Standards and Zoning Regulations
3. File Notice of Determination with the County Clerk’s Office
ATTACHMENT
Resolution No. 2022- 057 - Approving the Westside Specific Plan (WSP) Amendment and Project Initial Study/Mitigated Negative Declaration (IS/MND) (SPA 19-400-001 & IS 19- 250-002)
Exhibit A: Proposed Westside Specific Plan Amendments, February 15, 2022 Exhibit B: Westside Specific Plan Amendment and El Nido Senior Assisted Living Project IS/MND, dated February 2022. Electronic copy of IS/MND available at https://www.sanramon.ca.gov
Exhibit C: Response to Comments (RTC) Memorandum on Westside Specific Plan Amendment and El Nido Assisted Living Project IS/MND, dated March 9, 2022 Ordinance 514 Amending the Westside Specific Plan (WSP) Development Standards and Zoning Regulations
Exhibit 1 - Proposed WSP Amendments, dated February 15, 2022 Exhibit 2 - WSP Amendment to Figures
9.1 Packet Pg. 177
Resolution No. 2022-057
RESOLUTION NO. 2022-057
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON
APPROVING THE WESTSIDE SPECIFIC PLAN (WSP) AMENDMENT AND
PROJECT INITIAL STUDY/MITIGATED NEGATIVE DECLARATION (IS/MND) (SPA 19-400-001 & IS 19-250-002) (SCH # 2022020163)
INITIATED BY SOHAIL SIDDIQI, APPLICANT AND
EL NIDO FOUNDATION LLC, PROPERTY OWNER
FOR THE WESTSIDE SPECIFIC PLAN AMENDMENT PROJECT
WHEREAS, a specific plan is a tool for the systematic implementation of the City’s General Plan; and
WHEREAS, on November 14, 1989, the City of San Ramon adopted the Westside Specific Plan (WSP); and
WHEREAS, on May 27, 1997, the City of San Ramon adopted the update to WSP; and WHEREAS, the WSP Area was created to provide for the future conservation and development of approximately 3,300 acres of predominantly open hillside at the gateway to the City of San Ramon; and
WHEREAS, the WSP Area is intended to establish in more specific terms the nature, character and location of activities and development, to guide the orderly growth of the Westside, and to provide the basis for future implementing actions; and WHEREAS, prior to the City of San Ramon's incorporation in 1983, the San Ramon Valley General Plan designated 19251 San Ramon Valley Blvd. (subject property) as Country Estate Residential, and
WHEREAS, the City of San Ramon adopted its first General Plan in 1986 which redesignated the land use of the subject property from Country Estate Residential to Parks (P); and WHEREAS, the subject property maintained the General Plan land use designation of Parks from 1986 to 2011; and
WHEREAS, the WSP, adopted in 1989 and amended in 1997, also designated the subject property's land use as Parks; and
WHEREAS, in 1994, the City of San Ramon Planning Commission approved the Heritage at El Nido Ranch Subdivision which subdivided the El Nido Ranch into a 180-unit residential subdivision, and
9.1.a
Packet Pg. 178 Attachment: Resolution No. 2022- 057 - Approving the Westside Specific Plan (WSP) Amendment and Project Initial Study/Mitigated Negative Resolution No. 2022-057
WHEREAS, the Park Dedication requirements were fulfilled through the payment of in - lieu fees; and
WHEREAS, as part of the Heritage at El Nido Ranch subdivision, the 0.7 acre subject property was created at the northwest corner of San Ramon Valley Boulevard and Westside Drive and retained the Parks designation along with the historic Harlan (aka El Nido) Home; and WHEREAS, on June 16, 2009, an application for a General Plan Amendment (GPA 09- 400-002) was made to change the General Plan Land Use designation from Parks to Multiple Family — High Density Residential, and
WHEREAS, on June 1, 2010, the application was modified to re- designate the land use of the subject property from Parks to Medium-Density Residential, and WHEREAS, on March 8, 2011, the City Council, in the exercise of its independent judgment, and based upon all the evidence in the record including but not limited to all application materials, related CEQA documents, the written and oral staff reports, and oral and written comments received by the City) adopted Resolution No. 2011-029 approving a General Plan Amendment (GPA 09-400-002) amending the land use of the subject property to Medium-Density Residential; and
WHEREAS, while GPA 09-400-002 amended the General Plan land use designation, the WSP land use designation remained unchanged from Park with the expectation that when the subject property is developed, the WSP would need to be amended to align the WSP land use designation with the GP land use designation; and
WHEREAS, since 2011, the owner of the subject property has sought opportunities to relocate the Harlan (El Nido) House in order to develop the site; and WHEREAS, on November 22, 2017, the Applicant submitted project plans for a Development Plan Concept Review for the El Nido Senior Assisted Living Facility on the subject site and to relocate the House to 2610 Pine Valley Road in an effort to preserve the historic character of the house; and
WHEREAS, on March 25, 2019, Sohail Siddiqi filed formal applications for a 93-bed senior assisted living facility and a Specific Plan Amendment to the Westside Specific Plan to facilitate the development of the El Nido Senior Assisted Living Facility; and WHEREAS, on July 13, 2020, the Applicant amended their application to a 84-bed senior assisted living facility; and
WHEREAS, on August 17, 2020, the Specific Plan Amendment, Development Plan, Architectural Review, Land Use Permit, Tree Removal and Initial Study applications were deemed complete for processing; and
WHEREAS, in September 2020, the Applicant requested the applications be placed on hold so that they could work with the State Office of Historic Preservation on the disposition of
9.1.a
Packet Pg. 179 Attachment: Resolution No. 2022- 057 - Approving the Westside Specific Plan (WSP) Amendment and Project Initial Study/Mitigated Negative Resolution No. 2022-057
the House; and
WHEREAS, in January 2021, the Applicant provided additional information prepared by their Architectural Historian on the history of the House and how the House can maintain its eligibility for historical designation; and
WHEREAS, in May 2021, the City selected an environmental consultant to prepare the CEQA environmental analysis; and
WHEREAS, on August 12, 2021, the Architectural Review Board (ARB) reviewed the project plans, provided feedback on the site plan and architecture, and after providing feedback on the Project design, requested that the item be continued to a future ARB meeting date to allow the Applicant an opportunity to address the comments received.
WHEREAS, on October 6, 2021, the Applicant submitted revised Project plans based on the ARB recommendations; and
WHEREAS, on October 28, 2021, the ARB reviewed the revised development applications and after providing additional feedback on the Project design, recommended Final Architectural Review approval with comments; and
WHEREAS, on December 10, 2021, a notice of a joint City Council and Planning Commission public hearing for December 21, 2021 was mailed to all property owners within 300 ft. of the Westside Specific Plan boundary area, including the project site, in addition to any interested parties, pursuant to Government Code Section 65091(a)(4) and Chapter D7-IV of the Municipal Code.; and
WHEREAS, on December 21, 2021, the City Council and Planning Commission held a joint public hearing (first of three required public hearings for a specific plan amendment) on the Westside Specific Plan Amendment and El Nido Senior Assisted Living Project received public comment, provided recommendations on the amendments to the WSP and El Nido Senior Assisted Living Project, and continued the public hearing to January 18, 2022; and WHEREAS, on January 18, 2022, after receiving public testimony, the Planning Commission continued the public hearing to February 15, 2022 to allow staff additional time to complete the Initial Study/Mitigated Negative Declaration and respond to the Commission’s questions and comments; and
Regarding the California Environmental Quality Act:
WHEREAS, an Initial Study/Mitigated Negative Declaration (IS 19-250-002) for the proposed Westside Specific Plan Amendment and El Nido Senior Assisted Living Project was prepared pursuant to Section 15070 of the California Environmental Quality Act of 1970, as amended (Exhibit B); and
WHEREAS, the Initial Study/Mitigated Negative Declaration was circulated for a 30-day public review period in accordance with section 15070 and 15073 of the California Environmental
9.1.a
Packet Pg. 180 Attachment: Resolution No. 2022- 057 - Approving the Westside Specific Plan (WSP) Amendment and Project Initial Study/Mitigated Negative Resolution No. 2022-057
Quality Act (CEQA) guidelines, commencing on February 7, 2022 and ended on March 8, 2022; and
WHEREAS, on February 15, 2022, the Planning Commission held a continued public hearing on the Project, where the staff report, Project plans, meeting minutes, summary of actions and other pertinent documents, and public testimony relating to the proposed Project and the IS/MND were heard and considered; and
WHEREAS, no environmental impacts in addition to those discussed in the IS/MND were identified during the public hearing testimony or in written comments received on the environmental document; and
WHEREAS, on March 9, 2022, a Response to Comments Memorandum on the IS/MND was prepared to address comments received on the Project IS/MND which are attached as Exhibit C of this Resolution and was provided to the Planning Commission at their March 15, 2022 meeting; and
WHEREAS, mitigation measures and a monitoring program have been proposed to reduce any potential impact to a less-than-significant level; and WHEREAS, Initial Study/Mitigated Negative Declaration (IS 19-250-002) adequately and thoroughly assesses the environmental impacts associated with the Project and with incorporation of the recommended Mitigation Measures, there is no substantial evidence in the record that the proposed Project will result in significant impacts to the environment; and Regarding Specific Plan Amendment Considerations:
WHEREAS, Government Code section 65453 states that a specific plan shall be adopted or amended in the same manner as the General Plan, except that it may be adopted by resolution and/or ordinance, and
WHEREAS, Measure G (1999) requires that subsequent amendments to the General Plan may only be adopted by a 4/5 vote of the City Council after recommendation in favor of such amendment is made by a 4/5 vote of the Planning Commission, and after a minimum of three public hearings before both the Planning Commission and City Council; and WHEREAS, the WSP serves as the Land Use and Zoning Designation for the WSP area; and
WHEREAS, the amendment to the WSP includes the amendment of the subject property’s Park (P) land use designation to Medium Density Residential and associated amendments to the Specific Plan to facilitate the assisted living facility development; and WHEREAS, the proposed Medium Density Residential land use designation would align with the current General Plan Single-Family Medium Density Residential land use designation; and
9.1.a
Packet Pg. 181 Attachment: Resolution No. 2022- 057 - Approving the Westside Specific Plan (WSP) Amendment and Project Initial Study/Mitigated Negative Resolution No. 2022-057
WHEREAS, the proposed WSP text amendment proposal to add a guiding policy to encourage the preservation of properties and buildings of significant public interest which aligns with General Plan Guiding Policy 8.7-G-1 for San Ramon to identify, evaluate, and preserve the archaeological, paleontological, and historic resources that are found within the San Ramon Planning Area; and
WHEREAS, an amendment to WSP revising the WSP inclusionary housing policy to be consistent with the adopted Citywide Inclusionary Housing Ordinance would standardize City policy and align with changes to State housing law; and WHEREAS, the Planning Commission held four (4) duly noticed public hearings on December 21, 2021, January 18, 2022, February 15, 2022 and March 15, 2022 on the subject of the Westside Specific Plan Amendment, where the staff report, plans, other pertinent documents, the staff’s presentation, applicant’s presentation, and public testimony were heard; and WHEREAS, on December 21, 2021, the Planning Commission requested a specific plan amendment summary table to be provided at the January 18, 2022 Planning Commission meeting in order to determine the proposed changes to the WSP as shown in Exhibit A (specific plan amendment summary table); and
WHEREAS, on January 18, 2022, the Planning Commission requested additional edits to Exhibit A (specific plan amendment summary table) to be provided at the February 15, 2022 Planning Commission meeting for further clarification of the WSP text amendments; and WHEREAS, on March 15, 2022, the Planning Commission after independent consideration and independently exercising its judgment in evaluating all of the aforesaid material and testimony, adopted Resolution Number 01-22 recommending City Council certification of the Project IS/MND and adoption of the amendments to the WSP; and WHEREAS, on December 21, 2021, April 12, 2022, and April 26, 2022, the City Council held duly noticed public hearings which collectively satisfied the three public hearings requirement of Measure G; and
WHEREAS, the evidence in the record of the proceedings includes, but is not limited to, all staff reports, conditions of approval, memoranda, maps, letters, minutes of meetings, testimony, documentary evidence, documents relied upon or prepared by City staff relating to the Project, as well as all correspondence submitted or delivered to the City in connection with the Planning Commission and City Council hearings on this Project and the associated Project IS/MND.
NOW, THEREFORE, BE IT RESOLVED, that the City Council finds that the recitals above are true and correct and are incorporated herein by reference.
NOW, THEREFORE BE IT FURTHER RESOLVED that the City Council after independent consideration and independently exercising its judgment in evaluating all of the aforesaid materials, facts and testimony does hereby make the following findings associated with the Amendment to the Westside Specific Plan:
9.1.a
Packet Pg. 182 Attachment: Resolution No. 2022- 057 - Approving the Westside Specific Plan (WSP) Amendment and Project Initial Study/Mitigated Negative Resolution No. 2022-057
1. That the subject Specific Plan is internally consistent and consistent with the General Plan; and
2. That the Westside Specific Plan satisfies the specific plan requirements of Section 65451 of the California Government Code; and
3. That subject Specific Plan furthers the housing policies and is consistent with the goals and policies established by the General Plan, as well as the regulations contained in the Zoning Ordinance; and
4. That the subject updates will not be detrimental to the health, safety and welfare of persons residing or working in the plan area or vicinity and will not be injurious or detrimental to property or improvements in the plan area or vicinity because potential implications to health, safety and welfare have been analyzed and addressed in the associated environmental impact report, including its addendum.
NOW, THEREFORE, BE IT FURTHER RESOLVED that the City Council having considered the Planning Commission and staff recommendations, public testimony, and all of the aforesaid materials and evidence in the record of the proceedings; and based on that evidence hereby adopts City Council Resolution No. 2022-057 approving the Westside Specific Plan Amendment (SPA 19-400-001) and Project IS/MND (IS 19-250-002).
PASSED, APPROVED AND ADOPTED at the meeting of April 26, 2022 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
_______________________
David E. Hudson, Mayor
ATTEST:
_________________________
Christina Franco, City Clerk
Attachments:
Exhibit A: Proposed WSP Amendments, dated February 15, 2022 Exhibit B: Westside Specific Plan Amendment and El Nido Senior Assisted Living Project IS/MND, dated February 2022. Electronic copy of IS/MND available at https://www.sanramon.ca.gov/news/hot_topics/el_nido
Exhibit C: Response to Comments (RTC) Memorandum on Westside Specific Plan Amendment and El Nido Assisted Living Project IS/MND, dated March 9, 2022
9.1.a
Packet Pg. 183 Attachment: Resolution No. 2022- 057 - Approving the Westside Specific Plan (WSP) Amendment and Project Initial Study/Mitigated Negative Exhibit A
Proposed Westside Specific Plan Amendments, February 15, 2022 Applicant’s Proposed Specific Plan Amendment
1. Chapter 3, “Specific Plan
Goals & Objectives”, add
“Supporting Goal &
Objective”, pg. 13
Add: “Preservation of properties and buildings of significant public interest, particularly when such preservation will result in enabling and/or facilitating the development of senior housing and care, and affordable housing”.
2. Chapter 3: Figure 4.1 Land
Use Plan, pg. 17
Amend WSP Land Use designation for 0.7 acre site from
“Park” to “Medium Density Residential”.
3. Chapter 7, “Community
Design Policy” add
“Guiding Policies”, pg. 41
Add: “Encourage the preservation of properties and buildings of significant public interest, particularly when such
preservation will result in enabling and/or facilitating the development of senior housing and care, and affordable
housing”.
4. Chapter 7, “Community
Design Policy”, add
“Design Policies San
Ramon Valley Boulevard
Area” pg. 44
Add: “Encourage the preservation of properties and buildings of significant public interest, particularly when such
preservation will result in enabling and/or facilitating the development of senior housing and care, and affordable
housing”.
5. Add terminology
“Properties and buildings of
significant public interest”
definition, pg. 13 and 44
“Properties and buildings of significant public interest” shall mean “such properties that, while not necessarily designated as being of historical significance nonetheless are because of their past use and history, architectural style and/or
community connection, of importance to preserve”
6. Chapter 7, Community
Design, “Exception to
Standards”, pg. 46
In the Medium Density Residential land use, allow Lot
Coverage up to 40% for properties and buildings of
significant public interest.
7. Chapter 7, Community
Design, “Exception to
Standards”, pg. 46
Allow up to 0.70 Floor Area Ratio (FAR) for properties and buildings of significant public interest.
City’s Proposed Specific Plan Amendment
8. Chapter 12 “Affordable
Housing”, add reference to
the City’s Inclusionary
Housing Ordinance and
requirement to provide
affordable housing, pg. 73
Add: “Require each residential project to provide
inclusionary housing consistent with the City’s Inclusionary Housing Ordinance.
9.1.b
Packet Pg. 184 Attachment: Exhibit A: Proposed Westside Specific Plan Amendments, February 15, 2022 (2022-23 : Approving the Westside Specific Plan Exhibit B
Westside Specific Plan Amendment and El Nido Senior Assisted Living Project IS/MND (previously provided to the City Council on April 12, 2022), dated February 2022 Electronic copy of IS/MND available at https://www.sanramon.ca.gov/news/hot_topics/ el_nido
9.1.c
Packet Pg. 185 Attachment: Exhibit B: Westside Specific Plan Amendment and El Nido Senior Assisted Living Project IS/MND, dated February 2022. Electronic
WESTSIDE SPECIFIC PLAN AMENDMENT AND EL NIDO
ASSISTED LIVING PROJECT IS/MND RESPONSE TO
COMMENTS
March 9, 2022
INTRODUCTION
The purpose of this document is to create a written record of any public comments that were received during the public review period of the Initial Study Mitigated Negative Declaration (IS/MND) for the City of San Ramon Westside Specific Plan Amendment and El Nido Assisted Living Project (Proposed Project), to be located at 19251 San Ramon Valley Boulevard in the City of San Ramon (City) in Contra Costa County, California (Project Site).
In accordance with the California Environmental Quality Act (CEQA), the City prepared an Initial Study to analyze the potential environmental impacts of the Proposed Project. The environmental document and Notice of Availability were submitted to the State Clearinghouse (SCH Number 2022020163) on February 7th, 2022; the IS/MND was circulated for review until March 8, 2022. During the public review period, the City received 24 written public comments and 35 spoken public comments on the Proposed Project.
COMMENTERS
The table below identifies the public comments and agencies that submitted comments related to the IS/MND prepared for the Proposed Project.
COMMENTER RECEIVED
Written
Affif and Afshan Siddiqi 2/11/22
Salim Aswat 2/11/22
Iram Satvati 2/11/22
Iram Satvati 2/11/22
Sandeep Bhatnagar 2/11/22
Michelle Pisciotta 2/11/22
Iram Satvati 2/11/22
Iram Satvati 2/11/22
Anthony D’Angelus 2/11/22
Harry Georgiades 2/14/22
Esme Georgiades 2/14/22
Madhu Panthalingal 2/14/22
Faraz Sattar 2/14/22
Iqbal Rashid 2/14/22
Sanaa Suharwardy 2/15/22
Iram Satvati 2/15/22
Carol Lopez Lucey 2/15/22
Iram Satvati 2/15/22
Bushra Shahid 2/15/22
9.1.d
Packet Pg. 186 Attachment: Exhibit C: Response to Comments (RTC) Memorandum on Westside Specific Plan Amendment and El Nido Assisted Living Project Brijith Vijayan 2/10/22
Andrea Corry 2/15/22
East Bay Municipal
Utilities District 3/3/22
Dr. William Harlan 2/26/22
Sandeep Dhakras 3/3/22
Spoken
Greg Carr 2/15/22
Robert Downum 2/15/22
William Harlan 2/15/22
Jim Blickenstaff 2/15/22
Timothy Farley 2/15/22
Anwar Mirza 2/15/22
Iqbal Rashid 2/15/22
Deepa Dharani 2/15/22
Call-in-user-1 2/15/22
Sandeep Dhakras 2/15/22
Antony D'Angelus 2/15/22
Andrea Corry 2/15/22
Dora Daniel 2/15/22
Ali 2/15/22
DB Liu 2/15/22
Brijith Vijayan 2/15/22
Steve Chiapetto 2/15/22
Harish 2/15/22
Esme 2/15/22
Menelaos Karavelas 2/15/22
Jiageng Li 2/15/22
Shahryar Abbasi 2/15/22
Madhu Panthilingal 2/15/22
Sadia Saifuddin 2/15/22
Iram 2/15/22
Madhuri Shamanna 2/15/22
Ismail Mahomed 2/15/22
Harry G 2/15/22
Michelle 2/15/22
Sandeep Bhatnagar 2/15/22
Lokesh 2/15/22
Mike Mann 2/15/22
Yip 2/15/22
Silvia Paniagua-Loney 2/15/22
Rajesh Shah 2/15/22
9.1.d
Packet Pg. 187 Attachment: Exhibit C: Response to Comments (RTC) Memorandum on Westside Specific Plan Amendment and El Nido Assisted Living Project
RESPONSES
The following responses were prepared to acknowledge and address the comments submitted by the individuals and agencies in the table above. Many of the comments received were expressions of opinion either for or against the Proposed Project, rather than comments regarding the analysis presented in the IS/MND. This document provides responses to all substantive environmental issues raised during the public review period. The City may provide further responses to comments on the Proposed Project (e.g., in public meetings, in a staff report, or in conditions of approval related to the Proposed Project).
Cultural Resources
Several commenters expressed concern regarding the preservation of the Harlan House, including the proposed methods and extent of preservation. Because the Harlan House is listed eligible in the California Register of Historical Resources (CRHR), the rehabilitation of the house shall be conducted in accordance with the Secretary of the Interior’s Standards for Rehabilitation (SOI Standards). Brunzell Historical conducted an Architectural Assessment (Attachment D of the IS/MND) that outlined appropriate rehabilitation methods consistent with SOI standards.
Under the SOI Standards, “rehabilitation" is defined as "the process of returning a property to a state of utility, through repair or alteration, which makes possible an efficient contemporary use while preserving those portions and features of the property which are significant to its historic, architectural, and cultural values." The intent of the SOI Standards is to assist the long-term preservation of a property's significance through the preservation of historic materials and features. As stated in the definition, "rehabilitation" assumes that at least some repair or alteration of the historic building will be needed in order to provide for an efficient contemporary use.
Section 3.6.4 of the IS/MND (Pg. 3-43) includes mitigation (CR-1) to restore the house in conformance with SOI standards, as detailed in the Architectural Assessment. This includes measures such as preserving distinctive materials and features and if the severity of deterioration requires replacement, the new features should match the old in design, color, texture, and where possible, materials. With implementation of IS/MND Mitigation Measure CR1, the Harlan House would be appropriately rehabilitated. Rehabilitation in conformance with SOI standards would not affect CRHR eligibility. Due to the current state of the Harlan House, planned rehabilitation would only enhance the house compared to its current state and the planned use of the interior would lead to routine upkeep and ensure preservation rather than the deterioration caused by continued vacancy and neglect.
A commenter (Raj Shah, 1/26/2022, written) expressed concern that the removal of oak trees could affect the CRHR eligibility of the Harlan House; however, because there is no information suggesting that the Harlan Family planted the trees that would be removed, their removal would not affect CRHR eligibility.
9.1.d
Packet Pg. 188 Attachment: Exhibit C: Response to Comments (RTC) Memorandum on Westside Specific Plan Amendment and El Nido Assisted Living Project Biological Resources
A Commenter (Andrea Corry, 1/15/2022, written) expressed concern that the Proposed Project could impact neighboring biological resources, including water features and trees. Potential impacts to biological resources associated with the Proposed Project are addressed in Section
3.5 of the IS/MND. Section 3.5.2 (Pg. 3-29) of the IS/MND describes that no wetlands or watercourses are present on the Project Site. The IS/MND includes Mitigation Measure HYD-1 (see Section 3.11.4, Pg. 3-81), which outlines erosion control measures which would reduce any potential effects to water quality to a less than significant level.
Section 3.5.3 (Pg. 3-28) of the IS/MND details the City’s tree preservation and protection ordinance, which requires a tree permit prior to removal for any non-exempt tree. Any nonexempt tree which needs to be removed for construction of the Proposed Project would require permitting. As part of the tree removal permitting process, replacement plantings are a condition of project approval (see IS/MND Pg. 3-9). Section 3.5.3 (Question E, Pg. 3-32) of the IS/MND identifies that construction of the Proposed Project could result in damage to preserved trees on the Project Site. Accordingly, Mitigation Measure BIO-4 in the IS/MND includes tree preservation measures to prevent damage to the valley oak during construction (see Pg. 3-35).
Impacts to biological resources were determined to be less than significant with implementation of the mitigation measures recommended in Section 3.5.4.
Transportation
Many commenters expressed concern related to transportation impacts associated with the Proposed Project. Particular areas of concern included parking, pedestrian safety, traffic congestion, air quality, and emergency access. Potential transportation and traffic impacts associated with the Proposed Project are addressed in Section 3.18 of the IS/MND. As described in Section 3.18.3 (Question B, Pg. 3-107) of the IS/MND, the CEQA Guidelines were recently updated to indicate that vehicle miles traveled (VMT) is the most appropriate measure of transportation impacts rather than traditional level-of-service-based congestion analysis.
Therefore, traffic congestion is no longer considered a CEQA environmental impact and no impact analyses or mitigation measures addressing traffic congestion are required.
As shown in Table 3-15 of the IS/MND (Pg. 3-107), the Proposed Project would result in approximately 218 new daily trips, of which 15 constitute AM peak hour trips and 20 constitute PM peak hour trips. This amount of peak hour trips is below the City’s defined threshold to require a traffic impact study. The IS/MND concluded that due to the low number of projectgenerated trips, the Proposed Project would not adversely impact roadway operations in the vicinity of the Project Site (see Pg. 3-107 of the IS/MND).
Parking provided by the Proposed Project is described in Section 2.3.2 of the IS/MND. As described in Section 2.3.2 (Pg. 2-2) of the IS/MND, the Proposed Project would provide 33 parking spaces for staff and visitors. As described in the Parking Assessment prepared for the Proposed Project (Appendix G of the IS/MND), the proposed parking supply would be adequate to serve anticipated facility demand and spillover onto surrounding neighborhood streets or parking facilities is not expected.
9.1.d
Packet Pg. 189 Attachment: Exhibit C: Response to Comments (RTC) Memorandum on Westside Specific Plan Amendment and El Nido Assisted Living Project Potential impacts related to transportation safety and emergency access are addressed throughout Section 3.18.3 of the IS/MND. The IS/MND concluded that The Proposed Project does not include any modifications to the existing circulation system in the vicinity of the Project Site that would result in a traffic safety hazard or result in inadequate emergency access.
Additionally, Section 3.4 of the IS/MND analyses potential impacts from pollutants, including increased vehicle emissions, of the Proposed Project. As shown in Table 3-5 of the IS/MND, Proposed Project emissions would have a less than significant impact on regional air quality and would not exceed Bay Area Air Quality Management District thresholds.
Land Use
Several commenters (i.e. Sandeep Bhatnagar, 2/11/22, written; Antony D’Angelus, 2/11/22, written; Timothy Farley, 2/15/2022, spoken; and more) expressed concern that the Proposed Project is not consistent with the Westside Specific Plan and the City’s General Plan. As stated in Section 3.12.3 (Question B, Pg. 3-84) of the IS/MND, the Proposed Project includes an amendment to the Westside Specific Plan to address exceptions to the Project Site’s development standards, as well as rezoning of the Project Site from “Park” to “RM” under the Westside Specific Plan. With the amendments to the Westside Specific Plan, which is a component of the Proposed Project, the Proposed Project would be consistent with the Westside Specific Plan and General Plan. As such, Section 3.12.3 (Question B, Pg. 3-84) of the IS/MND concludes that the Proposed Project would not cause a significant environmental impact due to a conflict with any land use plan, policy, or regulation. Impacts to land use resources were determined to be less than significant.
Visual Resources
Commenters (i.e. Sandeep Dhakras, 1/31/22, written; Iqbal Rashid 1/25/22, written; Menelaos Karavelas, 2/15/21, spoken; and more) expressed concern that the Proposed Project would not blend into the surrounding aesthetic and would conflict with the character of the immediate neighborhood. Potential impacts to visual resources associated with the Proposed Project are addressed in Section 3.2 of the IS/MND. As described in Section 3.2.3 (Question C, Pg. 3-9) of the IS/MND, the Proposed Project includes an amendment to the Westside Specific Plan to address exceptions to the Project Site’s development standards, as well as rezoning of the Project Site from “Park” to “RM” under the Westside Specific Plan. Since the Proposed Project is considered to be commercial, and the Proposed Project includes a Land Use Permit for commercial uses, the planned usage as a residential care facility for the elderly would be a consistent land use. Approval of the Westside Specific Plan amendment would ensure consistency with applicable zoning and other regulations governing scenic quality.
As described in Section 3.2.3 (Question A, Pg. 3-8) of the IS/MND, the architectural style of the proposed building consists of elements intended to complement the design of the Harlan House.
Renovation of the exterior of the Harlan House would improve the general aesthetic of the Project Site, as the Harland House is currently in disrepair. Additionally, a Landscape Plan has been developed for the Proposed Project (Appendix B of the IS/MND) which would enhance the
9.1.d
Packet Pg. 190 Attachment: Exhibit C: Response to Comments (RTC) Memorandum on Westside Specific Plan Amendment and El Nido Assisted Living Project visual character of the Project Site by adding additional tees and vegetation. Impacts to the visual character and quality of the Project Site would be considered less than significant.
Noise
Several commenters (i.e. Michelle Pisciotta, 2/3/22, written; Iram Satvati, 2/11/22, written; and more) expressed concern related to noise impacts associated with the Proposed Project.
Potential noise impacts associated with the Proposed Project are addressed in Section 3.14 of the IS/MND. As described in Section 3.14.3 (Pg. 3-94) of the IS/MND, construction activities associated with the Proposed Project could exceed the City’s normally acceptable exterior noise standards. Mitigation Measure N-1 in Section 3.14.4 of the IS/MND would require that construction activities associated with the Proposed Project comply with the noise control measures recommended by the City’s General Plan (see Pg. 3-97 of the IS/MND). Therefore, impacts relating to construction noise levels associated with the Proposed Project would be considered less than significant with mitigation.
As described in Section 3.14.3 of the IS/MND, operation of the Proposed Project would not result in the generation of a substantial temporary or permanent increase in ambient noise levels in the vicinity of the Proposed Project, and impacts relating to noise levels due to operation of the Proposed Project would be considered less than significant.
Air Quality
Several commenters (e.g., Madhu Panthalingal, 2/15/22, spoken) expressed concern related to air quality impacts associated with the Proposed Project. Particular areas of concern included the Proposed Project’s proximity to the I-680 freeway and associated health impacts. Potential air quality impacts associated with the Proposed Project are addressed in Section 3.4 of the IS/MND. As described in Section 3.4.3 of the IS/MND, the Bay Area Air Quality Management District’s (BAAQMD’s) 2017 CEQA Air Quality Guidelines were used to determine the significance of cumulative health risk impacts on proposed sensitive receptors from stationary sources, rail activities, and roadways in the vicinity of the Proposed Project. As shown in Table 3-6 (Pg. 3-23) of the IS/MND, residents of the Proposed Project would not experience a potentially significant cumulative health impact from existing emission sources within 1,000 feet of the project site. Additionally, health risks would be further minimized through the installation of air filtration devices with a rated Minimum Efficiency Reporting Value (MERV)-13 or higher, as required by the California Code of Regulations Title 24, Part 6. MERV-13 air filters are considered high efficiency filters able to remove 80 percent of PM2.5 from indoor air and may reduce concentrations of DPM from mobile sources by approximately 50 percent. Therefore, it was determined that operation of the Proposed Project would not expose sensitive receptors to substantial pollutant concentrations.
Hazardous Materials
East Bay Municipal Utilities District (EBMUD), the potable water provider for the Proposed Project, submitted a comment letter on the Proposed Project which states that the IS/MND and Phase I Environmental Site Assessment (ESA) indicated that contaminated soils or groundwater may be present on the Project Site. This is an incorrect statement. The IS/MND does not
9.1.d
Packet Pg. 191 Attachment: Exhibit C: Response to Comments (RTC) Memorandum on Westside Specific Plan Amendment and El Nido Assisted Living Project identify any potentially contaminated soils on the Project Site. A Phase I ESA was prepared to analyze the potential hazards created by hazardous material sites in the vicinity of the Project Site, and is included as Appendix F to the IS/MND. The Phase I ESA did not identify any potentially contaminated soils or groundwater on the Project Site. However, it did identify that asbestos-containing material and lead-based paint could exist in the Harlan House. Mitigation Measure HAZ-2 in Section 3.10.4 (Pg. 3-74) of the IS/MND includes sampling and analysis of suspect building materials, and appropriate removal and remediation of the Project Site in the event that hazardous materials are identified.
It is understood that EBMUD’s willingness to provide potable water to the Project Site is contingent on the documentation that the Project Site does not contain any potentially contaminated soils or groundwater at the time of infrastructure design. Additionally, EBMUD requested that the City include in its conditions of approval a requirement that the Project sponsor comply with Assembly Bill 325 – “Model Water Efficient Landscape Ordinance”.
EBMUD’s Water Service regulations (Section 31) requires that water service shall not be furnished unless all the applicable water-efficiency measures described in the regulations are installed.
Geology/Soils
A commenter expressed concern that the IS/MND cited an expired Geotechnical Investigation.
Although the Geotechnical Investigation included as Appendix E to the IS/MND has a two-year expiration period, the IS/MND conclusions are not contingent on the report. The IS/MND does refer to soil type descriptions characterized in the report, which would not change year to year.
For example, the IS/MND states that the existing report noted expansive soils are present on the site. However, the IS/MND does not propose implementation of any recommendation in the report. Rather, the IS/MND requires a new geotechnical report be commissioned prior to construction. Mitigation Measure GEO-1 requires a new design-level geotechnical report prior to issuance of building permits. This new report would ensure the site is geologically stable and feasible prior to implementation of the Proposed Project.
CONCLUSION
The Lead Agency has carefully considered the public comments, and has determined that neither the comments received, nor the responses thereto, identify any new significant impacts created by the Proposed Project. Therefore, no new information has been added to the Mitigated Negative Declaration in response to the public comments; as defined by Section 15073.5(a) of CEQA, the environmental document will not require any “substantial revisions.” Pursuant to Section 15073.5(c) of CEQA, the environmental document does not require recirculation.
9.1.d
Packet Pg. 192 Attachment: Exhibit C: Response to Comments (RTC) Memorandum on Westside Specific Plan Amendment and El Nido Assisted Living Project ORDINANCE 514
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SAN RAMON
ADOPTING AMENDMENTS TO THE WESTSIDE SPECIFIC PLAN DEVELOPMENT
STANDARDS AND ZONING REGULATIONS
SOHAIL SIDDIQI (Applicant) AND
VARIOUS (Property Owners)
THE CITY OF SAN RAMON DOES ORDAIN as follows:
Section 1. The Development Standards and Zoning Regulations for the Westside Specific Plan shall be those contained in Chapter 4 (Land Use and Housing) and Chapter 7 (Community Design), as amended by the Proposed WSP Amendments, dated February 15, 2022 attached as Exhibit 1 and WSP Amendment to Figures attached as Exhibit 2.
Section 2. Should any provision, section, paragraph, sentence or word of this Ordinance be rendered or declared invalid by any final court action in a court of competent jurisdiction, or by reason of any preemptive legislation, the remaining provisions, sections, paragraphs, sentences, and words of this Ordinance shall remain in full force and effect.
Section 3. This Ordinance shall take effect thirty (30) days form the date of its passing. Before the expiration of fifteen (15) days after its passage, this Ordinance shall be posted in three public places within the City of San Ramon along with the names of the members of the City Council voting for and against the same.
The foregoing Ordinance was introduced on April 12, 2022 and after public hearings was adopted at the meeting of the City Council of the City of San Ramon on April 26, 2022 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
___________________________
David E. Hudson, Mayor
ATTEST:
_____________________________
Christina Franco, City Clerk
Attachments:
Exhibit 1 - Proposed WSP Amendments, dated February 15, 2022 Exhibit 2 - WSP Amendment to Figure
9.1.e
Packet Pg. 193 Attachment: Ordinance 514 Amending the Westside Specific Plan (WSP) Development Standards and Zoning Regulations (2022-23 : Approving ([KLELW
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9.1.f
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9.1.g
Packet Pg. 195 Attachment: Exhibit 2 - WSP Amendment to Figures (2022-23 : Approving the Westside Specific Plan (WSP) Amendment and Project Initial
CITY COUNCIL STAFF REPORT
DATE: April 26, 2022
TO: City Council/City Manager
FROM: Christina Franco, City Clerk
By: Christina Franco, City Clerk
SUBJECT: RESOLUTION NO. 2022-058 - Public Hearing: Establishing Fees and Charges for Various Municipal Services for Fiscal Year 2022/2023 and Repealing Resolution No. 2021-058
RECOMMENDED ACTION
Staff recommends that the City Council conduct a Public Hearing and adopt the Resolution establishing fees and charges for Fiscal Year 2022/2023 and repealing Resolution No. 2021-058.
BACKGROUND/DISCUSSION
City staff annually reviews the Schedule of Fees and Charges as part of the overall budget process and then makes recommendations related to the fees and charges to the City Council.
Staff has completed the annual review of the City’s Fee Resolution and submitted proposed changes and additions. The Finance Committee reviewed the Fee Schedule on March 7, 2022, and did not have any changes to the fees. The City Council introduced the resolution and set the public hearing date at the meeting on March 22, 2022. The proposed Fee Resolution is attached for your review. The proposed changes and additions are noted in a separate column for easy identification. The column is labeled “Proposed Fee” and is in blue text. All other fees and charges are to remain in effect and unchanged as indicated.
Before the City can levy a new fee or service charge, or approve an increase in an existing fee or service charge, a local agency must hold at least one public hearing, at which oral or written presentation can be made, as part of a regularly scheduled meeting. (Government Code §66016.)
FISCAL ANALYSIS
GENERAL GOVERNMENT
Subordination Fee
$250 processing fee + $440 Deposit + Time & Materials
9.2 Packet Pg. 196
This fee has been adjusted to reflect the staff time required to process a subordination agreement which is not included in the current $250 processing fee. A city planner and city attorney are required to communicate with the subordinating party and its representatives, review legal documents and obtain city signatures and a notary in a short timeframe. A $440 Deposit is required to ensure partial payment of staff time as the City historically has not been paid the Subordination Fee upon request and completion of the transaction. The deposit amount will cover the minimum amount of staff time to complete the transaction, and anything beyond the deposit amount will be charged as Time and Materials.
FISCAL IMPLICATIONS - GENERAL GOVERNMENT
No significant fiscal impact is expected for the changes in these fees.
ADMINISTRATIVE SERVICES
Business Licenses and Business License Renewals
The User Fee Study for Planning Services Division, February 2020 establishes a maximum $202 fully burdened rate for Business Licenses and Business License Renewals. As a result of staff time required to process these applications, the various applicable fees have been increased by $25 each, up to a maximum $200, below the $202 fully burdened rate. With the proposed fee increases, processing for smaller businesses continues to be subsidized, based on the fully burdened rate. There is no difference in processing time between a smaller sized business and a larger sized business.
General Businesses
0 - 5 Employees ........................................................Increase from $50.00 to $75.00 6 - 50 Employees ..................................................Increase from $100.00 to $125.00 More than 50 Employees.................Remain unchanged at $200.00 [Max. Allowed] Lessors of Commercial Property
Less than 5,000 square feet.......................................Increase from $50.00 to $75.00 5,0001 to 10,000 square feet.................................Increase from $100.00 to $125.00 More than 10,000 square feet...........Remain unchanged at $200.00 [Max. Allowed] Lessors of Dwelling Units
One unit only.............................................................Increase from $50.00 to $75.00 2 to 5 units.............................................................Increase from $100.00 to $125.00 More than 5 units.............................Remain unchanged at $200.00 [Max. Allowed] Amusements & Itinerant Businesses,
Circuses, Carnivals, and ExhibitionsRemain unchanged at $200.00 [Max. Allowed] Temporary Places of Sale
1 day..........................................................................Increase from $50.00 to $75.00 2 to 5 days.................................................................Increase from $70.00 to $95.00 6 to 30 days......................................Remain unchanged at $200.00 [Max. Allowed] Vending Machines
1 to 5 Machines.........................................................Increase from $70.00 to $95.00 More than 5 Machines ..........................................Increase from $130.00 to $155.00
9.2 Packet Pg. 197
FISCAL IMPLICATIONS - ADMINISTRATIVE SERVICES
Staff continues to recommend maintaining a lower fee for smaller businesses with full cost recovery for those businesses with 50 or more employees. No significant fiscal impact is expected for the changes in these fees.
COMMUNITY DEVELOPMENT
Planning Services Revisions
Planning Services is proposing to increase the hourly rate and related flat fees that will help offset increased costs of providing services. The proposed increases remain consistent with or below the fee maximums established by the User Fee Study adopted in 2020 and the Development Fee Study adopted in 2017.
Planning Services Division - Hourly Rate
The following fees have been revised to increase the existing Planning Services hourly rate of $200/hour to $220/hour:
Special Reviews - Document/File Research;
Time and Materials (T&M) charges for each employee working on an application (Planning Services Division Fee Note 1);
The revised Planning Services Hourly Rate remains within the maximum $243 fully-burdened hourly rate for Planning Services established by the User Fee Study for Planning Services Division, February 2020.
Planning Services Division - Various Flat Fees
As a result of the proposed Planning Services Division hourly rate increase, the following various flat fees have been revised to more closely reflect the cost associated with the estimated average labor time per activity while still within the cost of each service activity framework established by the User Fee Study for Planning Services Division, February 2020:
Architectural Review - Conceptual fee
o Increase from a flat fee of $1,000 to $1,100
Conceptual Development Plan Review - ARB Review fee
o Increase from a flat fee of $1,000 to $1,500
Conceptual Development Plan Review - PC Review fee
o Increase from a flat fee of $1,500 to $2,000
Development Agreement Annual Review fee
o New $440 flat fee based upon an estimated average labor time of two hours Minor Exception fee
o Increase from a flat fee of $1,000 to $1,250
Time Extension (Administrative) fee
9.2 Packet Pg. 198
o Increase from a flat fee of $200 to $220
Variance (Single Family Residence) fee and Variance (Processed Administratively) fee
o Increase from a flat fee of $1,500 to $1,750
Zoning Review/Building Permit Fees
As a result of the proposed Planning Services Division hourly rate increase, the following Zoning Review/Building Permit fees have been revised to more closely reflect the cost associated with the estimated average labor time per activity while still within the cost of each service activity framework established by the User Fee Study for Planning Services Division, February 2020:
Zoning Review/Building Permit - Multi-Family/Mixed Use - Minor Improvement o Increase from a fee of $200 to $220
Zoning Review/Building Permit - Commercial/Industrial - T.I. o Increase from a fee of $200 to $220
Zoning Review/Building Permit - Additional Plan Check Fee (each review) o Increase from a fee of $200 to $220
Impact Fee Revisions
The following are the revisions to the existing impact fees that are eligible for an increase. Annual Increases are tied to either the Construction Cost Index (CCI) for the San Francisco Bay Area or the Consumer Price Index (CPI) for the San Francisco Bay Area:
Development Impact Fees - North Camino Ramon Specific Plan Fee The residential fee is required to be adjusted on an annual basis to reflect changes in regional construction costs. The amount of the adjustment is based on the change in the December 2020 to December 2021 Construction Cost Index (CCI) for the San Francisco Bay Area, as reported annually in the Engineering News Record (ENR). The annual change in the CCI for the San Francisco Bay Area is +8.00%.
Development Impact Fees - Westside Specific Plan Fee
The non-residential and residential fees are required to be adjusted on an annual basis to reflect changes in regional costs. The amount of the adjustment is based on the change in the Consumer Price Index (CPI) for the San Francisco Bay Area. The annual change in the CPI is posted each year on the U.S. Bureau of Labor Statistics website. The annual change in CPI for 2021 for the San Francisco Bay Area is +4.20%.
Development Impact Fees - School Age Child Care Fee and Park and Recreation Facility Impact Fee
School Age Child Care Fee and Park and Recreation Facility Impact Fee, have been adjusted using the December 2020 to December 2021 Construction Cost Index (CCI) for the San Francisco Bay Area, as reported annually in the Engineering News Record (ENR), not to exceed the cap in the Keyser Marston Associates Development Fee Study, March 2017. The annual change in the CCI for the San Francisco Bay Area is +8.00%.
9.2 Packet Pg. 199
Development Impact Fees - Affordable Housing Impact Fee The Affordable Housing Impact Fee Ordinance does not require yearly adjustments to the Affordable Housing Impact fees but allows the fee amounts to be established and amended by resolution adopted by the City Council. The Ordinance establishes that future fee adjustments may be made based on the Construction Cost Index for San Francisco from the Engineering News Record. The following Affordable Housing Impact Fees, have been adjusted using the December 2020 to December 2021 Construction Cost Index (CCI) for the San Francisco Bay Area, as reported annually in the Engineering News Record (ENR), not to exceed the cap in the Keyser Marston Associates Development Fee Study, March 2017. The annual change in the CCI for the San Francisco Bay Area is +8.00%.
9.2 Packet Pg. 200
Affordable Housing Impact Fee:
Commercial - Office, Retail, Hotel [greater
than 5,000 sq. ft.]
Increase from $4.00 per gross sq. ft. to
$4.32 per gross sq. ft.
Commercial - Industrial [greater than 5,000
sq. ft.]
Increase from $3.00 per gross sq. ft. to
$3.24 per gross sq. ft.
Residential - Single-Family or Multi-Family,
under 10 units
Increase from $12.50 per gross livable sq.
ft. to $13.50 per gross livable sq. ft.
Residential - Single-Family detached, 10+
units
On-site construction of units or option of
[increase from] $15.00 per gross livable
sq. ft. to $15.70 per gross livable sq. ft.
[Max. Allowed]
Residential - Multi-Family, 10+ units On-site construction of units Building & Safety Services Division
Building and Safety Services is proposing to increase the hourly rate and related flat fees that will offset increased cost of providing services.
Building and Safety Services - Hourly Rate
The following fees have been revised to increase the existing Building and Safety Services hourly rate of $160.00 to $200.00:
Hourly fee charged for plan changes and additional plan review; Used to determine Re-Inspection Fees that are assessed when a schedule inspection is not ready;
Used to determine minimum inspection fees;
Used to determine Flat Fees;
The revised Building and Safety Services Hourly Rate is based on an estimated hourly rate for services established in prior fee determinations. Fee increases align with administration and inspection time required to complete each task. The Hourly Rate has not increased in three years for the Division.
Building and Safety Services - Fee Changes
As a result of the Hourly Rate changes and a determination of actual time to complete tasks, the following fees are revised to reflect the cost associated with providing the services:
Re-Inspection Fee - assessed when the work for a scheduled inspection is not ready to be inspected.
o Increased from $40.00 to $100.00
Building and Safety Services - Flat Fees
Fees for Solar Heating and Cooling and Photovoltaic installations are flat fees set by California Assembly Bill 1414 and documented in the fee schedule to reflect the fees and calculation method.
Additional flat fees are created for Solar Energy Storage (Battery), Bathroom Remodel and Repair, Kitchen Remodel or Repair, Re-roof, Window/Door Permit and Residential Furnace/Air Conditioning replacement. The flat fees are determined by estimated time for each inspection type, the minimal number of inspections for each project type and the revised hourly rate. The
9.2 Packet Pg. 201
construction cost of these types of projects often vary, but usually have the same number of inspections and take a similar amount of time to complete inspections. Proposed fees reflect consolidated building plan check, mechanical plan check, electrical plan check, building permit, energy inspection, mechanical permit, and electrical permit. High construction valuations also caused some permits to be significantly higher while plan check effort and inspection are the same.
Solar Heating and Cooling System
O New Fee Residential $450 (10 kWth or less) $15 (per add’l kWth) Commercial $1000 (30 kWth or less) $7 (per add’l kWth
between 31 and 260 kWth $5 (per additional kWth above 260 kWth)
Photovoltaic (PV) Installation
O New Fee Residential $450 (15kW or less) $15 (per add’l kW) Commercial $1000 (30 kWth or less) $7 (per add’l kWth between 31 and 260 Wth $5 (per additional kWth above 260 kWth)
Solar Energy Storage (Battery)
O New Fee Residential $200 min. (First Battery) $15(per additional Battery) Bathroom Remodel or Repair
O New Fee $450* Flat Fee, * Additional Plan review fees will be charged hourly, if structural modifications are made.
Kitchen Remodel or Repair
O New Fee $750* Flat Fee, *Additional Plan review fees will be charged hourly, if structural modifications are made.
Re-roof
O New Fee $150 (up to 10x10ft), $12 (each additional 10x10 ft) Window/Door Permit
O New Fee $250 (for first 4 Windows and 1 door), $10 (each additional window) $15 (each additional door)
Residential Furnace/Air Conditioning
O New Fee $200* flat fee, * Additional Plan review fees will be charged hourly, if replacement for equipment not replace in-kind.
FISCAL IMPLICATION - COMMUNITY DEVELOPMENT
Planning Services Division
9.2 Packet Pg. 202
As in past years, the increase in local development impact fees and Planning Services fees are the result of cost increases reflected in the local Construction Cost Index, Consumer Price Index, and the established nexus fee studies. The increase in fees will slightly increase the cost of development, which is paid by the developer and reflects the increased cost of service associated with the fees. The increase in fees will not result in any negative impacts to City finances.
Building & Safety Services Division
Based upon the existing staffing level and respective salaries, benefits, and specific expenditures related to plan reviews and inspections, costs are not being fully recovered to provide this service. Presently, the hourly billing rate of $160/hour does not recover staff salaries and benefits. A new rate of $200/hour is consistent with the general billing rate for Building and Safety Services staff who review and inspect construction projects.
The flat fees proposed do not increase permit fees for these types of permits. The construction cost of these types of projects often vary, but usually have the same number of inspections and take a similar amount of time to complete inspections. Proposed fees reflect consolidated building plan check, mechanical plan check, electrical plan check, building permit, energy inspection, mechanical permit, and electrical permit and are based on time to perform these plan check and inspection services and not the cost of constructing these improvements.
PUBLIC WORKS
Engineering Services Division
Subdivision/Preliminary Development Review Fee
Based upon the existing staffing level and respective salaries, benefits, and specific expenditures related to engineering plan review, costs are not being fully recovered to provide this service.
Presently, the hourly billing rate of $150/hour does not recover staff salaries and benefits. A new rate of $200/hour is consistent with the general billing rate for engineering staff who review these projects. In surveying other cities, the hourly rate ranges from $151/hour to $303/hour, and the average being $221/hour. This change will result in an increase in cost to the applicant, but will significantly improve cost recovery and this increase proposed rate falls within the range of what other surrounding cities charge. The existing review rate has been utilized since 2013.
Transportation Services Division
Citywide Traffic Impact Mitigation Fees
The increase is derived from the December 2021 Engineering News Record (ENR) for the San Francisco Bay Area. The Construction Cost Index (CCI) increase is 8.0%.
San Ramon Transit Center Bike Locker Rental Program Fees Bike Lockers were removed and replaced with E-lockers. The new E-lockers use Clipper Card and the fee is Pay as You Go.
9.2 Packet Pg. 203
Subdivision/Preliminary Development Review Fee
Based upon the existing staffing level and respective salaries, benefits, and specific expenditures related to transportation plan review, costs are not being fully recovered to provide this service.
Presently, the hourly billing rate of $150/hour does not recover staff salaries and benefits. A new rate of $200/hour is consistent with the general billing rate for transportation staff who review these projects. In surveying other cities, the hourly rate ranges from $151/hour to $303/hour, and the average being $221/hour. This change will result in an increase in cost to the applicant, but will significantly improve cost recovery and this increase proposed rate falls within the range of what other surrounding cities charge. The existing review rate has been utilized since 2013.
Public Services Division
Staffing Rates
The proposed Administration, Field-Regular, Field - Overtime, and Field - Call-Out/Emergency Stand-By staffing rates are being increased to reflect actual staffing costs. The Administration staffing rate is being increased from $136.00 to $139.00. The Field - Regular staffing rate is being increased from $115.00 to $119.00. The Field - Overtime and Field - Call-Out/Emergency Stand-By staffing rates are being increased from $140.00 to $144.00.
Additional Fees & Charges
The proposed Extra Garbage Tags & Yard Trimmings Bags (July 1, 2022 through December 31, 2022 fee is being increased from $10.31 to $10.62. The proposed Extra Garbage Tags & Yard Trimmings Bags (January 1, 2023 through June 30, 2023) fee is being increased from $10.62 to $10.94. This fee reflects the actual contractor cost based on an estimated 3% CPI.
FISCAL IMPLICATION - PUBLIC WORKS
Engineering Services Division
No significant fiscal impact is expected for the changes in these fees.
Transportation Services Division
No significant fiscal impact is expected for the changes in these fees.
Public Services Division
No significant fiscal impact is expected for the changes in these fees.
POLICE SERVICES
There are no changes to any of the fees listed, nor are there any new fees.
PARKS & COMMUNITY SERVICES
9.2 Packet Pg. 204
1. Advertising Fees for Performing Arts Brochure
Fiscal impact: No anticipated impact on revenue.
(1) Propose a new fee for advertisements in the Presenting Series Performing Arts Brochure. One-half (1/2) page ad - $220.00
Full page ad - $440.00
Staff recommends a new fee instead of using existing advertising fees affiliated with the recreation guide or general department marketing fees. The proposed fee is more in line with the cost of marketing in the Presenting Series Brochure based on size and distribution and is midrange compared to advertising fees charged in other East Bay Area performing arts brochures.
2. Outdoor Fitness Permit Fee Increase
Fiscal impact: Estimated revenue increase of $250
(1) Propose increasing Outdoor Fitness Permit Fees for residents from $17.00/hr to $18.00/hr and non-residents from $31.00/hr to $32.00/hr.
The proposed increase will help keep pace with required maintenance costs associated with the facilities.
3. Hourly Rate Adjustment for Additional Staff Special Event Support Fiscal impact: No anticipated impact on revenue.
Part-Time Staff
(1) Propose to increase the special event fees requiring a Building Attendant II from $19.00 per hour to $22.00 per hour. These fees are applied to special events in which part-time staff support the event.
This proposed increase is necessary to offset the increased hourly staff rates due to an increase in the minimum wage. The hourly staff fees were last increased in 2021 due to an increase in the minimum wage. The $22.00 fee is in line with the hourly staff fees for aquatic events.
Full-Time Staff
(2) Propose to increase the special event fees requiring a Recreation Technician from $60.00 per hour to $85.00 per hour.
(3) Propose to increase the special event fees requiring a Recreation Coordinator from $72.00 per hour to $104.00 per hour.
(4) Propose to remove the hourly fees for Recreation Supervisor and Managers/ Director
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These fees are applied to special events in which full-time staff provide support.
The current rates for full-time staff have not been increased for several years and the proposed increase would be in line with the current billing rates of pay for full-time Recreation Coordinators and Recreation Technicians. Typically, Supervisors and Managers do not work rental events so the fees for these positions are not needed.
4. Increase Fees for Banner Permit Application
Fiscal impact: No anticipated impact on revenue.
(1) Propose increasing Installation/Removal fee for the Street Banner Program.
Due to the negotiated contract with Sierra Installation, Inc., the City’s street banner installation company, staff recommends increasing the current rates for banner installation from $80.00/per banner to $85.00/per banner and from $15.00/pole to $16.00/pole to cover contract costs.
5. Add Fee for Renting the Walnut Barn Picnic Rentals
Fiscal impact: Estimated revenue increase of $240
(1) Propose a new hourly $70/ per hour fee for renting the Walnut Barn Picnic Rental area
Staff recommends a new hourly fee to rent the Walnut Barn Picnic Rental area by the hour.
Renters look for different opportunities in renting the space and are not always interested in a four-hour block. This would give renters the opportunity to rent per hour. Staff believes this will help attract groups interested in renting the space for meetings and increase overall usage of the Walnut Barn as a location for meetings.
6. Removal of Room Classification Sizes
Fiscal impact: No anticipated impact on revenue.
Staff recommends removal of the Small Room, Medium Room, Large Room, and Grand Room classifications; instead, listing the rooms individually by name.
The current fee resolution for indoor rental fees are listed per room classification. Staff recommends removing all room size classifications and assigning exclusive hourly rental fees per room, as each are unique in size and capacity. This modification will allow staff to evaluate rates by room usage and make future recommended fee adjustments for specific rooms instead of room classifications.
Room rental deposits will remain in effect as listed per the room size classifications (e.g. Small, Medium, Large, Grand).
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7. Increase Fees for Indoor Facility Rentals
Fiscal impact: Estimated revenue increase of $25,000.00 San Ramon Community Center
(1) Propose increasing rental rate by $10.00 per hour for the Fountain Room at the San Ramon Community Center.
For Non-Profit Groups, weekday fees would increase from $65.00/Hr.to $75.00/Hr.
For Non-Profit Groups, weekend fees would increase from $145.00/Hr. to $155.00/Hr.
For Residents, weekday fees would increase from $120.00/Hr. to $130.00/Hr. For Residents, weekend fees would increase from $270.00/Hr. to $280.00/Hr. For Non-Residents, weekday fees would increase from $150.00/Hr.to $160.00/Hr. For Non-Residents, weekend fees would increase from $335.00/Hr.to $345.00/Hr.
Amador Rancho Community Center
(2) Propose increasing rental rate by $5.00 per hour for the Russell Room at the Rancho San Ramon Community Center.
For Non-Profit Groups, weekday fees would increase from $35.00/Hr. to $40.00/Hr.
For Non-Profit Groups, weekend fees would increase from $70.00/Hr. to $75.00/Hr.
For Residents, weekday fees would increase from $65.00/Hr. to $70.00/Hr. For Residents, weekend fees would increase from $95.00/Hr. to $100.00/Hr. For Non-Residents, weekday fees would increase from $80.00/Hr. to $85.00/Hr. For Non-Residents, weekend fees would increase from $115.00/Hr. to $120.00/Hr.
(3) Propose increasing rental rate by $10.00 per hour for the Bella Vista Room at the Rancho San Ramon Community Center.
For Non-Profit Groups, weekday fees would increase from $50.00/Hr. to $60.00/Hr.
For Non-Profit Groups, weekend fees would increase from $95.00/Hr. to $105.00/Hr.
9.2 Packet Pg. 207
For Residents, weekday fees would increase from $85.00/Hr.to $95.00/Hr. For Residents, weekend fees would increase from $145.00/Hr. to $155.00/Hr. For Non-Residents, weekday fees would increase from $105.00/Hr. to $115.00/Hr.
For Non-Residents, weekend fees would increase from $180.00/Hr. to $190.00/Hr.
In addition, a portion of our rental facilities have been remodeled, including the installation of state of the art A/V equipment. Staff recommends that the remodeled rooms are priced higher based on their desirability for rental. The proposed increase will also keep pace with maintenance associated with the renovated facilities, continued increases in utilities, and the increased staff rates due to increased minimum wage.
8. Establish Fees for Use of City Hall Rotunda (pg. 42) Fiscal impact: Estimated revenue increase of $10,500.00 (1) Establish a facility deposit and rental fee for the City Hall Rotunda. Refundable Damage Deposit: $2,500.00
City Hall Rotunda Resident Rental fee for up to 10 hours: $3,500.00 City Hall Rotunda Resident Non-Profit rental fee for up to 10 hours: $2,500.00 Per the City Council Policy Committee, fees for the City Hall Rotunda have been included in the proposed fee resolution; however, no rentals will be allowed until the City Council Policy Committee has reviewed and approved the rental rules/policies for the rotunda. Rental of the City Hall Rotunda would require a refundable facility rental deposit in the amount of $2,500 and all contracted hours (10) shall be charged at the rate of $350/per hour for a total of $3,500 per resident event and $250 an hour for a total of $2,500 per non-profit resident events. Rates were established based on the City of San Francisco and the City of San Jose, both who offer private rental opportunities in 10-hour reservations in their City Hall Rotundas. The City of San Ramon fee proposal also considered guest occupancy limits and utilized the Fountain Room at the San Ramon Community Center (the City’s largest rental facility as a comparison) to propose refundable deposit and hourly rates for the City of San Ramon. Rentals would only be allowed after regular business hours on Friday, Saturday and Sunday.
Rotunda Rental Fee Comparison (Based on 10 hours of use) Rental Fees City of San Francisco City of San Jose City of San Ramon (recommended)
Rental Deposit $5,000 $3,000 $2,500
Rental Fee $10,000 $4,000 $3,500
City of San Ramon Hourly Rental Fee Comparison
9.2 Packet Pg. 208
Rentals Fees Fountain Room at San Ramon
Community Center
City Hall Rotunda
(recommended)
Rental Deposit $1,000 $2,500
Rental Fee $270 $350
9. Increase Fees for Group Picnic and Aquatic Picnic Rentals Fiscal impact: Estimated revenue increase of $3,500.00
(1) Recommend to increase all Group Picnic Rental fees by 3.8% and round to the next whole dollar.
For Non-Profit, groups of 1-50, rates would increase from $58.00 to $60.00 For Non-Profit, groups of 51-149, rates would increase from $142.00 to $147.00 For Non-Profit, groups of 150-200, rates would increase from $163.00 to $169.00 For Residents, groups of 1-50, rates would increase from $111.00 to $115.00 For Residents, groups of 51-149, rates would increase from $215.00 to $223.00 For Residents, groups of 150-200, rates would increase from $320.00 to $332.00 For Commercial Residents, groups of 1-50, rates would increase from $156.00 to $162.00
For Commercial Residents, groups of 51-149, rates would increase from $283.00 to $294.00
For Commercial Residents, groups of 150-200, rates would increase from $528.00 to $548.00
For Non-Residents, groups of 1-50, rates would increase from $204.00 to $212.00 For Non-Residents, groups of 51-149, rates would increase from $354.00 to $368.00
For Non-Residents, groups of 150-200, rates would increase from $528.00 to $548.00
(2) Recommend to increase Aquatic Picnic Rental fees by 3.8% and round to the next whole dollar.
For Residents, groups of up to 26, rates would increase from $157.00 to $163.00 For Residents, groups of 26-50, rates would increase from $313.00 to $325.00 For Non-Residents, groups of up to 26, rates would increase from $228.00 to $237.00
For Non-Residents, groups of 26-50, rates would increase from $390.00 to $405.00
Staff recommends a 3.8% (CPI) increase for Group Picnic and Aquatic Picnic reservations. The
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increase is to keep pace with required maintenance costs associated with the facilities.
Staff also recommends the addition of a Group Picnic area at Monarch Park to be included in the rental program. The picnic area near the play structure at Monarch Park was highly requested over the past several months.
10. Central Park Amphitheater Fee Adjustments
Fiscal impact: Estimated revenue increase of $1,500.00
(1) Staff recommends eliminating the $1,500 fee ($150.00/per hour) for a 10-hour rental and listing any rental over 6 hours as $125.00/per hour Due to a recent use review of the Amphitheater located at the San Ramon Community Center, staff determined renters often choose this outdoor space for over 6 hours. Staff recommends eliminating the current fee structure of $1,500 per 10 hours ($150.00/per hour) and extending the discounted rate of $125.00/per hour to any Central Park Amphitheater rental over 6 hours.
11. Addition of Rancho San Ramon Park Amphitheater Fees Fiscal impact: Estimated revenue increase of $1,000.00
(1) Staff recommends adding a fee of $100.00/per hour (for a 2-hour minimum plus the cost of the field rental) to rent the outdoor Amphitheater space at Rancho San Ramon Park.
(2) Staff recommends adding a discounted rate of $84.00/per hour for rentals that are over 6 hours.
The current fee resolution does not offer the Amphitheater located at the Rancho San Ramon Park for rental opportunities. Staff reviewed requests and found the community is seeking this space to rent for outdoor events and awards ceremonies. Recommended fees were determined by a fee comparison survey and the recommended fees for the Central Park Amphitheater.
12. Field Rental Grass Field Hourly Fee Increase
Fiscal impact: Estimated revenue increase of $25,000
(1) Following the fee methodology approved by the Parks & Community Services Commission associated with the FY2021/22 Fee Resolution recommendations, staff proposes to increase turf field rental rates by $1.00.
For Youth Co-Sponsored Groups and SRVUSD, fees would increase from $10.00 to $11.00/Hr.
For Adult Co-Sponsored Groups and Residents, fees would increase from $17.00 to $18.00/Hr.
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For Non-Residents, fees would increase from $31.00 to $32.00/Hr.
This recommendation reflects the previously approved eight-year plan to increase hourly field rental fees. The planned method of increasing hourly field rental fees has positively affected user groups and the City. User groups are able to plan and budget as necessary and the City sees a steady and predictable increase in yearly revenue to offset maintenance costs.
The eight-year plan was established during the FY 2018/19 budget process through staff survey of 44 agencies to collect data comparing current hourly rates, rental classifications, and cost recovery expectations. Seventeen agencies responded with survey data, which revealed City of San Ramon’s hourly rate for field rentals was significantly lower than the average.
Based on the information collected, staff recommended establishing a yearly increase plan for hourly field rates.
Fiscal Year Youth Co-Sponsored Adult Co-Sponsored/
Resident
Non-Resident
FY 2018/19 $7.33 $14.65 $28.61
FY 2019/20 $8.00 $15.00 $29.00
FY 2020/21 $9.00 $16.00 $30.00
FY 2021/22 $10.00 $17.00 $31.00
FY 2022/23 $11.00 $18.00 $32.00
FY 2023/24 $12.00 $19.00 $33.00
FY 2024/25 $13.00 $20.00 $34.00
FY 2025/26 $14.00 $21.00 $35.00
FY 2026/27 $15.00 $22.00 $36.00
13. Outdoor Rental Hourly Fee Increase (Synthetic Fields, Field Lights, Sand Volleyball Courts, Storage, Batting Cages
Fiscal impact: Estimated revenue increase of $10,000
(1) Propose increasing fees for Synthetic Fields, Light at Sports Fields, Sand Volleyball Courts, Monthly Storage Units, and Batting Cages, by 3.8% (CPI) and rounding up to the nearest whole dollar.
The proposed increase will help keep pace with required maintenance costs associated with the facilities. The increase in costs are being included in the rental fees for Synthetic Fields, Lights at Sports Fields, Sand Volleyball Courts, Monthly Storage Units, and Batting Cages.
14. Field and Gymnasium Scoreboard Fees for Private Rentals Fiscal impact: Estimated revenue Increase of $2,000
(1) Propose establishing monthly and daily rental rates for the use of field and gym scoreboards for Private Rentals.
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Monthly Rental Fee: $400.00
Daily Rental Fee: $100.00
Staff recommends reinstatement of the 2016 daily scoreboard fee and the addition of a monthly fee for private rentals on athletic fields and community gymnasiums where scoreboards are present. This will help cover costs for maintenance and replacement parts. There has been an increase in the use of private field and gymnasium rentals for both practices and games. Staff has received inquiries for the use of scoreboards; however, there are no current fees for scoreboards on fields or gyms. Scoreboards are currently installed at both Iron Horse and Pine Valley gymnasiums as well as Central Park Diamonds 1-4 and the Rancho San Ramon Baseball Field.
15. Dougherty Station Community Center Front Row Theater Rental Fee Increase Fiscal impact: No anticipated impact on revenue.
(1) Propose increasing the hourly rates for Technical and House Staff for theater rentals by $2.00 per hour from $33.00 per hour to $35.00 per hour.
Due to the negotiated contract with Venuetech, the City’s theater management company, staff recommends increasing the current rates for Theater Staff by $2.00/hour to cover contract costs associated with increases in the minimum wage and to stay in line with current hourly rates for Theater Staff in the Bay Area.
16. Dougherty Valley Performing Arts Center Theater Rental Fee Increases Fiscal impact: No anticipated impact on revenue.
(1) Propose increasing the hourly rates for the Technical and House Staff for theater rentals by $2.00 per hour from $33.00 per hour to $35.00 per hour. (2) Propose increasing the hourly rates for the Production Manager II Staff for theater rentals by $2.00 per hour from $41.00 per hour to $43.00 per hour.
Due to the negotiated contract with Venuetech, the City’s theater management company, staff recommends increasing the current rates for Theater Staff by $2.00/hour to cover contract costs associated with increases in the minimum wage and to stay in line with current hourly rates for Theater Staff in the Bay Area.
17. Permanent and Portable PA System Fees
Fiscal impact: Estimate revenue increase of $250.00
(1) Propose adding the Vista Grande Room permanent PA system to be included in existing permanent PA rental fees.
The Vista Grande Room previously used a portable PA. Now that a new permanent AV system is installed, staff recommends adding the Vista Grande Room to the options for permanent PA
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systems. Permanent PA systems are currently $75.00/ day in the Fountain Room, Terrace Room, Ridgeview Room, and Bella Vista Room.
18. San Ramon Olympic Pool and Aquatic Park and Dougherty Valley Aquatic Center Special Event and Lane Use Fees
Fiscal impact: Estimated revenue increase of $24,400
(1) Propose to increase the Combined Lane Rental and Lifeguard for 25-yard Course Fees to better align with the market rate based on a fee survey of similar facilities. This would account for increases in expenses to operate the facilities and an adjustment for the increase in minimum wage.
For Co-Sponsored Groups, fees would increase from $8.00 to $9.00 For Residents, fees would increase from $10.70 to $12.00 For Non-Residents, fees would increase from $13.40 to $15.00 (2) Propose to increase the Combined Lane Rental and Lifeguard fees for 50-meter Course Fees.
For Co-Sponsored Groups, fees would increase from $12.90 to $14.00 For Residents, fees would increase from $17.20 to $19.00 For Non-Residents, fees would increase from $21.50 to $24.00 Staff conducted a fee survey of similar agencies throughout the State of California. The conclusion of the survey is that City 50-meter Course Fees were lower on average than the standard.
50-Meter Course Current San Ramon Hourly
Rates
Fee Survey Average Hourly
Rates
Co-Sponsored $12.90 $18.98
Resident $17.20 $23.67
Non-Resident $21.50 $29.67
Based on the information collected through fee surveys and analysis of other similar facilities, staff recommends establishing a new yearly increase plan for hourly 50-meter course rates over the next five years. The first year, the resident fee would be increased to $19.00 and increase by roughly $1.00 yearly until reaching $25.00. Non-resident and Co-sponsored fees are determined on the Resident rate at plus or minus 25% respectively. Below is a table outlining the five-year plan.
Fiscal Year Co-Sponsored Resident Non-Resident
FY 2022/23 $14.00 $19.00 $24.00
FY 2023/24 $15.00 $20.00 $25.00
FY 2024/25 $16.00 $22.00 $27.00
FY 2025/26 $17.00 $23.00 $29.00
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FY 2026/27 $18.00 $25.00 $31.00
By instituting this multi-year method of increasing hourly 50-meter course rental fees, the user groups are able to plan and budget as necessary and the City sees a steady and predictable increase in yearly revenue to offset maintenance costs, increased staff wages and align with market rates. This is equitable with the multi-year rate increase plan for field users and employs the same methodology and reasoning as the City’s Field Maintenance and Sustainability Plan.
The City reserves the right to revise annual increases to the proposed 5-year plan based on uncontrollable economic factors.
(3) Propose to increase special event and private rental lifeguard fees by $1.00. Special Event Lifeguard Fee would increase from $21.00 per hour to $22.00 per hour. These fees are applied to special events, Swim Meets and Water Polo Tournaments at the aquatic facilities.
Private Rental Group Lifeguard Fee would increase from $21.00 per hour to $22.00 per hour.
The proposed increase is necessary to offset the rising pay rates due to increased minimum wage.
The hourly staff fees were last increased in 2021.
(4) Propose eliminating the current Water Polo Tournament fees that are based on half-day and daily rates and establishing an hourly Water Polo Tank fee at $75.00 per hour per tank + Guard Fee.
The current Water Polo Tournament fees (ranging from $324/half day plus Guard Fee for 1 tank / half pool to $649/day plus Guard Fee for 2 tanks / full pool) are rarely used. By eliminating the current fees and establishing an hourly fee per water polo tank, it will simplify user understanding and administration of the fees. The proposed Water Polo Tank fee is consistent with the Recreation Swim Team Meet fee due to the similarity in pool space and amenities utilized.
(5) Propose to increase all remaining San Ramon Olympic Pool and Aquatic Park and Dougherty Valley Aquatic Center Special Event by 3.8% and rounded to simplify user group understanding and administering of fees.
The only fees that this increase would not be applied to are:
i. The equipment fee for the rental of the Colorado Computer as this is related to a fixed cost for use of the equipment.
ii. The parking permit fee for the San Ramon Olympic Pool as this is related to a fixed cost for materials and resources required to issue permits.
iii. The private rental group fees as there is little demand for this service and City prices are comparable to the industry standard.
The proposed increase will help keep pace with required maintenance costs of the facilities, continued increases in utility costs, and increased staff rates due to increased minimum wage. A fee survey conducted of similar agencies throughout the State of California, concluded City Pool
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or Aquatic Center Special Event fees are higher on average than the standard. However, the services and amenities provided are of greater value than comparable facilities. The proposed increase of 3.8% is in line with the Bay Area CPI-U for October 2021.
19. Increase Hourly Gymnasium Fees
Fiscal impact: Estimated revenue increase of $7,500
(1) Propose to increase all Gymnasium Rental fees by 3.8% and round to the nearest whole dollar.
For Residents, individual Floor hourly rates would increase from $66.00 to $69.00 For Residents, Main Floor, hourly rates would increase from $129.00 to $134.00 For Non-Residents, individual Floor hourly rates would increase from $91.00 to $95.00
For Non-Residents, Main Floor, hourly rates would increase from $179.00 to $186.00
For Co-Sponsored, individual Floor hourly rates would increase from $41.00 to $43.00
For Co-Sponsored, Main Floor, hourly rates would increase from $79.00 to $82.00
Staff recommends a 3.8% increase to keep pace with required maintenance costs associated with the facilities, as well as to offset rising staff rates due to increased minimum wage.
There is heightened demand for gym use, especially over the past 6 months when the City of San Ramon re-opened the gymnasiums after the COVID-19 pandemic. During Fall and Winter of 2021, the gymnasium was booked with very limited space available Monday through Friday.
20. Gymnasium Special Event Fee
Fiscal impact: Estimated revenue increase of $6,000
(1) Propose addition of a Gymnasium Special Event fee rate of Special Event Daily Rate + hourly rate fee.
For Residents, Floor A, B or C, hourly rates would increase from $66.00 to $69.00 + $221.00 Special Event Daily Rate
For Residents, Main Floor, hourly rates would increase from $129.00 to $134.00 + $221.00 Special Event Daily Rate
For Non-Residents, Floor A, B or C, hourly rates would increase from $91.00 to $95.00 + $221.00 Special Event Daily Rate
For Non-Residents, Main Floor, hourly rates would increase from $179.00 to
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$186.00 + $221.00 Special Event Daily Rate
For Co-Sponsored, Floor A, B or C, hourly rates would increase from $41.00 to $43.00 + $221.00 Special Event Daily Rate
For Co-Sponsored, Main Floor, hourly rates would increase from $79.00 to $82.00 + $221.00 Special Event Daily Rate
Currently, Gymnasium Special Events are required to pay 20% of their gross revenue per event.
Obtaining validated registration and financial records of each private event has been unsuccessful. In an attempt to simplify this process for staff and users, Staff is recommending to eliminate the 20% fee and replace it with a Special Event Daily rate. In addition to the Special Event Daily rate, users will be required to pay the hourly rate for each floor reserved. The proposed fees follow the same pricing methodology as events held on the fields and will allow users to know the cost prior to the event and staff to ensure the correct total is collected for each rental. Staff believes that the proposed fees will increase usage and make the process more effective for users and the City.
STEPS FOLLOWING APPROVAL
Implement fees on July 1, 2022.
ATTACHMENT
Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
9.2 Packet Pg. 216
RESOLUTION NO. 2022-058
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON
ESTABLISHING FEES AND CHARGES FOR VARIOUS MUNICIPAL SERVICES FOR FISCAL YEAR 2022/2023 AND REPEALING RESOLUTION NO. 2021-058 WHEREAS, it is necessary from time to time to revise the fees and charges that assist in defraying the costs of various services rendered by the City; and WHEREAS, the fees and charges as set forth in Exhibit 1, attached hereto and made a part hereof, have been found to be based upon the actual costs of performing such services and are reasonable.
NOW, THEREFORE BE IT RESOLVED, by the City Council as follows:
Section 1. The fees and charges shown in Exhibit 1, attached hereto and incorporated herein by reference shall be in force and effect July 1, 2022.
Section 2. Resolution No. 2021-058 is hereby repealed.
PASSED, APPROVED AND ADOPTED at the meeting of April 26, 2022 by the following votes:
AYES:
NOES:
ABSENT:
ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:
________________________
Christina Franco, City Clerk
Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2023 and Repealing Resolution No. 2021-058
9.2 Packet Pg. 217
RESOLUTION NO. 2022-XXX
ESTABLISHING FEES AND CHARGES
FOR VARIOUS MUNICIPAL
SERVICES AND REPEALING
RESOLUTION NO. 2021-058
FOR FISCAL YEAR 2022/23
Effective Date: July 1, 2022
9.2.a
Packet Pg. 218 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058 [Intentionally blank]
9.2.a
Packet Pg. 219 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
CITY OF SAN RAMON
FY 2022/2023 FEE SCHEDULE
TABLE OF CONTENTS
GENERAL GOVERNMENT
General Fees & Fines ....................................................................................................................... 1
ADMINISTRATIVE SERVICES
Business License Fees...................................................................................................................... 3
COMMUNITY DEVELOPMENT
Planning Services Division
Annexations – Environmental Review ............................................................................................ 4 Mitigation Monitoring Administration – Time Extensions ............................................................ 5 Use Permits – Development Agreement & Amendments ............................................................... 6 Development Impact Fees ............................................................................................................... 7 Improvement Bonds & Deposits - Microfilm and/or Laserfiche Fee ............................................. 8 Building & Safety Services Division
Building Permit & Plan Check ...................................................................................................... 11 Other Inspections ........................................................................................................................... 12 Neighborhood Preservation and Code Violations .......................................................................... 14 Electric Permit ............................................................................................................................... 15 Plumbing Permit ............................................................................................................................ 17 Mechanical Permit ......................................................................................................................... 18
PUBLIC WORKS
Engineering Services Division
Geological Hazard Abatement (GHAD) Fees ............................................................................... 19 Drainage Permit Application Fee –
Contra Costa County Flood Control District – DA101A – Drainage Fee ................................. 20 Site Development – Encroachment Permits................................................................................... 21 Encroachment Permits – Subdivision / Preliminary Development Review .................................. 21 Subdivision / Preliminary Development Review – Engineering Research .................................... 22 Transportation Services Division
Citywide Traffic Impact Mitigation Fees –
Tri-Valley Transportation Development Fees and Bike Locker Rental Program Fees ............. 24 Subdivision/Preliminary Development Review ............................................................................ 25 Public Services Division
Staffing Rates – Additional Fees & Charges ................................................................................. 26
9.2.a
Packet Pg. 220 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
CITY OF SAN RAMON
FY 2022/2023 FEE RESOLUTION
TABLE OF CONTENTS
Continued
POLICE SERVICES
Fingerprinting – False Alarms ....................................................................................................... 27 Special Events Staffing – Solicitor Permit Fees ............................................................................ 28 Violation of City Ordinance ........................................................................................................... 30
PARKS & COMMUNITY SERVICES
Transaction Fees ........................................................................................................................... 33 Facility Deposits ............................................................................................................................ 34 Advertising Fees ............................................................................................................................ 35 Special Events Permit Application, Photo Film Fees and Gallery Fees ........................................ 36 Commercial Fees for Duplication of Historic Media Material – Memorial Program Fees ........... 37 Forest Home Farms Venue Rental Fees ......................................................................................... 38 Building Rentals ............................................................................................................................ 39 Alcosta Senior and Community Center and Ramona Park Gazebo Rental Fees ........................... 41 Central Park, Rancho San Ramon Community Park, Athan Downs Park, Alcosta Senior and Community Center Park and Gardens, Valley View Park, Ramona Park, San Ramon Sports Park, Memorial Park and Hidden Valley Park Rental Fees .................................................... 41 San Ramon Olympic Pool & Aquatic Park and Dougherty Valley Aquatic Center Group Picnic Rental Fees and Central Park Amphitheater Use .............................................. 42 Outdoor Athletic Facilities ............................................................................................................. 43 Dougherty Station Community Center Front Row Theater Rental Fees ....................................... 45 Dougherty Valley Performing Arts Center Rental Fees ................................................................ 47 Equipment Rental Fees .................................................................................................................. 49 San Ramon Olympic Pool & Aquatic Park and Dougherty Valley Aquatic Center Special Event and Lane Use Fees ............................................................................................ 50 San Ramon Olympic Pool & Aquatic Park and Dougherty Valley Aquatic Center Private Group Rental Fees....................................................................................................... 59 Pine Valley and Iron Horse Gymnasia Rental Fees…................................................................... 59
9.2.a
Packet Pg. 221 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
GENERAL GOVERNMENT
GENERAL FEES & FINES
DESCRIPTION OF SERVICE APPROVED FEE PROPOSED FEE
Administrative Fine – City Ordinance Violation
pursuant to §A1-93 of the Municipal Code – First
Violation
$100.00 (Not to Exceed) No Change
Second Violation – (Within one [1] year) $200.00 (Not to Exceed) No Change Each Additional Violation (Same Ordinance within
one [1] year) $500.00 (Not to Exceed) No Change
For Each Additional Violation (Same Ordinance
within three [3] years $1,000.00 (Not to Exceed) No Change Failure of any person to pay a fine in the time
specified is subject to a late assessment fee payment
– The amount of the payment fee shall be onehundred percent (100%) of the total amount of the fine owned – The combined penalty and late fee
shall not exceed five-thousand dollars ($5,000.00)
$5,000.00 (Not to Exceed) No Change
Appeals from Administrative Decision Under
Municipal Code §A1-95
$350.00 unless otherwise
authorized by the Municipal Code No Change
All Reports, Fiscal Year Budget and printed/bound
documents Cost of Production + 10% No Change
Document Certification $10.00 No Change
Franchise Fees
(1) Deposit at time of Application
the amount estimated by staff
necessary for retention of
Consultant to review
Application
(2) Amount not expended will be
refunded – If costs exceed
deposit, Applicant will be
required to pay the difference
No Change
Late Filing Fine for Fair Political Practices
Commission Statements
$10.00/Day with maximum of
$100.00 No Change
Late Payment Fee $25.00 after a 30-day grace period No Change Credit Card Convenience Fee 2.88% of the total transaction No Change Marriage Ceremony Fee - This fee is payable at the
time of the reservation; and is non-refundable if not
canceled within three (3) business days prior to
event
$75.00 − Resident
$150.00 − Non-Resident No Change
Notice of Intent to Circulate Petition
$200.00 (This fee will be refunded
to the filer if, within one [1] year of
the date of filing the Notice of
Intent, the City Clerk certifies the
sufficiency of the petition) Per
Elections Code §9103(b)
No Change
9.2.a
Packet Pg. 222 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058 Returned Check Charge $30.00 No Change
Research Time $40.00/Hr No Change
Subordination Fee $250.00 Processing Fee for each
escrow
$250 processing fee +
$440 Deposit +Time
& Materials
Subpoena Fee
Production of Business Records:
$15.00 + all reasonable costs (Evid.
Code §1563)
Personal Appearance:
$275/Employee/day + actual
expenses (GC §68096.1)
No Change
Copies - Color and black & white $0.10/Sheet (duplex pages count as two [2] sheets) No Change
CDs, DVDs, Flash Drives $10.00 each No Change
Audio Tapes Cost as determined by outside
vendor No Change
City Pins $25.00 No Change
9.2.a
Packet Pg. 223 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
ADMINISTRATIVE SERVICES DEPARTMENT
BUSINESS LICENSE FEES
DESCRIPTION OF SERVICE APPROVED FEE PROPOSED FEE
General Business
0 – 5 Employees $50.00 $75.00
6 – 50 Employees $100.00 $125.00
More than 50 Employees $200.00 No Change
Lessors of Commercial Property
Less than 5,000 Square Feet $50.00 $75.00
5,001 – 10,000 Square Feet $100.00 $125.00
More than 10,000 Square Feet $200.00 No Change
Lessors of Residential Property
One unit only $50.00 $75.00
Two (2) to Five (5) units $100.00 $125.00
More than Five (5) units $200.00 No Change
Amusements & Itinerant Businesses, Circuses, Carnivals, and Exhibitions Flat Fee (+TUP or SEP) $200.00 No Change
Temporary Place of Sale
One (1) Day $50.00 $75.00
Two (2) to Five (5) Days $70.00 $95.00
Six (6) to Thirty (30) Days $200.00 No Change
Vending Machines
One (1) to Five (5) Machines $70.00 $95.00
More than Five (5) Machines $130.00 $155.00
Other Fees
Standard Business Listing (public data only) including CDs $25.00 No Change Non-Standard Report Cost of Product No Change
Business License Document Reprint $15.00 No Change
Business License Late Payment Fee $25.00 after a 30-day grace period No Change
Standard Business Listing (public data only) including CDs $25.00 No Change Business License Fee pursuant to SB 1379 signed into law by Governor Brown on October 11, 2017; requires for a local business license or similar instrument or permit, or renewal thereof
$4.00 No Change
9.2.a
Packet Pg. 224 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
COMMUNITY DEVELOPMENT
PLANNING SERVICES DIVISION FEES
DESCRIPTION OF SERVICE APPROVED FEE1,2,3 PROPOSED FEE
Annexations
Annexation Processing Time & Materials + $3,000.00 Deposit No Change Architectural Review
Conceptual $1,000.00 (maximum of one [1] ARB
Meeting)
$1,100.00 (maximum of one [1] ARB
Meeting)
Minor Alteration $500.00 No Change
Residential
New Construction
1 DU 4 Time & Materials + $1,000.00 Deposit No Change
2-10 DU’s Time & Materials + $1,000.00 Deposit No Change More than 10 DU’s Time & Materials + $2,000 Deposit No Change Single-Family 2nd Story Addition $400.00 No Change
Office / Commercial / Industrial − New Construction, Additions, Alterations New Construction-Small (up to
10,000 sf.) Time & Materials + $1,000.00 Deposit No Change New Construction-Large (greater than
10,000 sf.) Time & Materials + $2,000.00 Deposit No Change Alterations Time & Materials + $1,000.00 Deposit No Change Administrative Review – ARB
Review (All Districts)
Apply Time & Materials + Deposit as
above Fee No Change
Development Plan
Conceptual Development Plan
Review – ARB Review $1,000.00 $1,500.00
Conceptual Development Plan
Review – PC Review $1,500.00 $2,000.00
Development Plan (Residential) Time & Materials + $3,000 Deposit No Change Development Plan (Non-Residential) Time & Materials + $3,000 Deposit No Change Development Plan Amendment (Changes to Site Plan and/or Sq Ft) Administrative Review $1,500.00 No Change
Public Hearing Required Time & Materials + $2,500.00 Deposit No Change General Plan
General Plan Amendment Time & Materials + $8,000.00 Deposit No Change Minor Modification to Conditions of Approval
9.2.a
Packet Pg. 225 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058 DESCRIPTION OF SERVICE APPROVED FEE1,2,3 PROPOSED FEE
Minor Modification to Conditions of
Approval Time & Materials + $500.00 Deposit No Change
Planning Commission Modification to
Conditions of Approval Time & Materials + $1,500.00 Deposit No Change
Environmental Review
Categorical Exemption $100.00 No Change
Negative Declaration
Administratively Prepared Time & Materials + $4,500.00
No Change
Negative Declaration Consultant
Prepared
Consultant’s Cost + Staff Time &
Materials $5,500.00 Deposit
No Change
Environmental Impact Report Consultant’s Cost + Staff Time & Materials $8,000.00 Deposit
No Change
Mitigation Monitoring
Administration5
Mitigation Monitoring Staff Time Time & Materials + $2,000.00 Deposit (- 188)
No Change
Mitigation Monitoring Program
Implementation / Special Peer /
Consultant Review
Consultant’s Cost + Staff Time &
Materials $3,000.00 Deposit
No Change
Contra Costa County Clerk Filing Fee
(Fee payable to County Clerk)
Per Department of Fish & Game Code
§711.4
No Change
Department of Fish & Game User Fee
–
Negative Declaration
Per Department of Fish & Game Code
§711.4
No Change
Environmental Impact Report Per Department of Fish & Game Code §711.4
No Change
Certified Regulatory Program Per Department of Fish & Game Code §711.4
No Change
Rezoning
Rezoning (All Districts) Time & Materials + $5,500.00 Deposit No Change Sign Review
Sign Permit (Each face copy charge)
/Administrative Sign Review $300.00 No Change
Sign Permit (Each new sign requiring
ARB Review) $2,500.00 No Change
Master Sign Program Approved Signs $300.00 No Change
New Master Sign Program Time & Materials + $3,000.00 Deposit No Change Master Sign Program Amendment Time & Materials + $3,000.00 Deposit No Change Temporary Sign Permit (Ninety [90]
Consecutive Days) $300.00 No Change
9.2.a
Packet Pg. 226 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058 DESCRIPTION OF SERVICE APPROVED FEE1,2,3 PROPOSED FEE
Temporary Banner / Special Event
Sign (Twenty-one [21] Consecutive
Days, Maximum one [1] per Quarter)
$300.00 No Change
Special Reviews
Document / File Research $200/Hr (minimum $400.00 Deposit) $220/Hr (minimum $440.00 Deposit) Special Peer / Consultant Review Consultant’s Cost + Staff Time & Materials $2,000.00 Deposit
No Change
Specific Plan
Specific Plan (Consultant Prepared) Consultant’s Cost + Staff Time & Materials $8,000 Deposit
No Change
Subdivisions
Major Subdivision Time & Materials + $3,500.00 Deposit No Change Minor Subdivision Time & Materials + $3,500.00 Deposit No Change Lot Line Adjustment / Technical
Review (See Engineering Department
Fee Schedule)
$250.00/Parcel No Change
Text Amendment
General Plan Text Amendment Time & Materials + $8,000.00 Deposit No Change Specific Plan Text Amendment Time & Materials + $8,000.00 Deposit No Change Zoning Text Amendment Time & Materials + $5,500.00 Deposit No Change Time Extensions
Time Extension Approved
Administratively (Architectural Review,
Development Plan, Use Permit Major /
Minor Subdivisions, Variance, etc.)
$200.00 $220.00
Time Extension Requiring Public
Hearing(s) (Development Plan, Use
Permit, Major / Minor Subdivisions,
Variance, etc.)
Time & Materials + $1,000.00 Deposit No Change
Use Permits
Minor Land Use Permit and
Amendments (All Districts) Time & Materials + $2,000.00 Deposit No Change Major Land Use Permits Requiring
Public Hearing(s) & Amendment to
Land Use Permit and/or Conditions of
Approval (All Districts)
Time & Materials + $3,500.00 Deposit No Change
Temporary Land Use Permit (Special
Events e.g. Christmas Tree and
Halloween Lots, etc.)
$500.00+ $500.00 Cleaning Deposit (as
determined necessary by Zoning
Administrator). For all other events, see
Parks & Community Services Fee
Schedule
No Change
9.2.a
Packet Pg. 227 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058 DESCRIPTION OF SERVICE APPROVED FEE1,2,3 PROPOSED FEE
Temporary Land Use Permit −
Portable Outdoor Storage Unit
(POSU)
Residential - $100.00 No Change
Temporary Land Use Permit −
Portable Outdoor Storage Unit
(POSU)
Non-Residential - $200.00 No Change
Zoning Clearance $600.00 No Change
Home Occupation Permit $100.00 No Change
Short-Term Rental Registration $100.00 No Change
Telecommunications Use Permit
Right-of-way Use Permit Time & Materials $2,000.00 Deposit No Change Requiring Administrative Review Time & Materials + $2,000. Deposit No Change Requiring ARB Review Time & Materials + $3,500.00 Deposit No Change Requiring Planning Commission
Review Time & Materials + $3,500.00 Deposit No Change
Variances
Variance (Single Family Residence) $1,500.00 $1,750.00
Variance Requiring Public Hearing
(Each Application) Time & Materials + $3,000.00 Deposit No Change Variance – Processed
Administratively $1,500.00 $1,750.00
Minor Exception $1000.00 $1,250.00
Appeals
Appeal from Zoning Administrator's
Decision for Residential Property
under SRMC §D7-8
$1,500.00 – Deposit to be paid by
Appellant and the Time & Materials
charges paid by Applicant
No Change
Appeal from Zoning Administrator's
Decision for Non- Residential
Property under SRMC §D7-8
$2,500.00 – Deposit to be paid by
Appellant and the Time & Materials
Charges paid by Applicant
No Change
Appeal from Planning Commission
Decision for Residential Property
under SRMC §D7-8
$2,500.00 – Deposit to be paid by
Appellant and the Time & Materials
Charges paid by Applicant
No Change
Appeal from Planning Commission
Decision for Non-Residential Property
under SRMC §D7-8
$2,500.00 – Deposit to be paid by
Appellant and the Time & Materials
Charges paid by Applicant
No Change
Development Agreement & Amendments
Development Agreement &
Amendments Time & Materials + $3,000.00 Deposit No Change Development Agreement Annual
Review
$440.00
9.2.a
Packet Pg. 228 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058 DESCRIPTION OF SERVICE APPROVED FEE1,2,3 PROPOSED FEE
Development Impact Fees
School Age Child Care Fees6
Commercial –
Office $0.61/gross sf
Retail $0.28/gross sf
Hotel $0.17/gross sf
Industrial $0.19/gross sf
Residential –
Single Family $959.18/unit
Multi-Family $516.82/unit
Commercial –
Office $0.61/gross sf [Max. Allowed]
Retail $0.30/gross sf
Hotel $0.18/gross sf [Max. Allowed]
Industrial $0.21/gross sf
Residential –
Single Family $1,035.91/unit
Multi-Family $558.17/unit
Park and Recreation Facility Impact
Fee6
Subdivision Projects –
Single Family ($5,078.00/unit)
Multi-Family ($2,821.11/unit)
Non-Subdivision Projects -
Single Family ($19,747.80/unit)
Multi-Family ($11,848.68/unit)
Subdivision Projects –
Single Family ($5,300.00/unit) [Max.
Allowed]
Multi-Family ($3,046.80/unit)
Non-Subdivision Projects -
Single Family ($21,327.62/unit)
Multi-Family ($12,796.58/unit)
Parkland Dedication Fee (Quimby
Act)
Single Family –
Appraised Value of 687 sf of land x 1.02
Multi-Family –
Appraised Value of 451 sf of land x 1.02
No Change
Open Space Development Impact Fee6
Single Family $1,141 per unit [Max.
Allowed]
Multi-Family $750/unit [Max. Allowed]
No Change
Private Sector Art and Beautification
Contribution Fee
New Residential and Commercial
Development: 0.01 of the Building Code
Valuation
Additions/Alterations to Existing
Residential and Commercial
Development 0.005 of the Building Code
Valuation
No Change
Affordable Housing Impact Fee7
Commercial – Office, Retail, Hotel -
$4.00 per gross square feet
Commercial – Industrial - $3.00 per
gross square feet
Residential – Single-Family or MultiFamily, Under 10 Units - $12.50 per gross livable square feet
Residential – Single-Family Detached,
10+ Units – On-Site construction of units
or option of $15.00 per gross livable
square feet
Residential – Multi-Family, 10+ Units
– On-Site construction of units
Commercial – Office, Retail, Hotel -
$4.32 per gross square feet
Commercial – Industrial - $3.24 per
gross square feet
Residential – Single-Family or
Multi-Family, Under 10 Units -
$13.50 per gross livable square feet
Residential – Single-Family
Detached, 10+ Units – On-Site
construction of units or option of
$15.70 per gross livable square feet
[Max. Allowed]
Residential – Multi-Family, 10+
Units – On-Site construction of units
9.2.a
Packet Pg. 229 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058 DESCRIPTION OF SERVICE APPROVED FEE1,2,3 PROPOSED FEE
Westside Specific Plan Recovery Non Residential: $0.48/Gross square feet floor area
Residential: $615.98/unit
Non Residential: $0.50/Gross square
feet floor area
Residential: $641.85/unit
General Plan Recovery Costs 0.53% of the Building Code Valuation (0.0053) No Change
Zoning Ordinance Recovery Costs 0.16 % of the Building Code Valuation (.0016) No Change
Crow Canyon Specific Plan Recovery
Fee
Commercial – $0.44/Square gross floor
area
Residential – $598.11/Unit
No Change
North Camino Ramon Specific Plan
Recovery Fee – Fees are adjusted
annually according to the Engineering
News Record – San Francisco Bay
Area Construction Cost Index from
the base year of 2009
Non-residential – 0.009 of the Building
Code Valuation
Residential - $534.59
Tenant Improvement – 0.001 of the
Building Code Valuation
Non-residential – 0.009 of the
Building Code Valuation
Residential - $577.36
Tenant Improvement – 0.001 of the
Building Code Valuation
Improvement Bonds & Deposits
Improvement Bonds & Deposits
Bond in the amount of 100% of the
Improvement Costs or 20% Cash Bond +
Staff Time & Materials -$2,000.00
Deposit
No Change
Zoning Review/Building Permit
Single Family – Remodel $180.00 No Change
Single Family -
New/Addition/Substantial Alteration- $365.00 No Change
Multi-Family/Mixed-Use - Minor
Improvement $200.00 $220.00
Multi-Family/Mixed-Use -
New/Addition/Substantial
Alteration
$1,200.00 No Change
Commercial/Industrial - New Build $1,200.00 No Change
Commercial/Industrial - T.I. $200.00 $220.00
Additional Plan Check fee (each
review) $200.00 $220.00
Address / Street Assignments (Single
Address) Single Address: $350.00 No Change
Address / Street Assignments
(Multiple Addresses)
Multiple Addresses: Time & Materials
$600.00 Deposit No Change
Tree Removal Permit
Residential $200.00 No Change
Non-Residential $350.00 No Change
Miscellaneous Fees
Non-Residential- Requiring ARB
Meeting $1,500.00 No Change
9.2.a
Packet Pg. 230 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058 DESCRIPTION OF SERVICE APPROVED FEE1,2,3 PROPOSED FEE
Zoning Certification letter Time & Materials $350.00 Deposit No Change Newspaper Advertisement Actual cost charged by newspaper No Change Mailing (Under 100 Notices) Under 100 Notices- $600.00 No Change Mailing (Over 100 Notices) Over 100 Notices $900.00 No Change Postage Current Postage Rate No Change
Microfilm and/or Laserfiche Fee
Administrative Application(s) (Each
Application) $100.00 No Change
Application(s) Requiring Public
Hearing (Excluding Major
Subdivisions)
$200.00 No Change
Residential Subdivisions (Major
Subdivsion) $700.00 No Change
PLANNING SERVICES DIVISION FEE NOTES:
1. Time and Materials charges are calculated using an hourly rate of $200.00 $220.00 for each employee working on the application.
2. Deposit amounts are set at assumed average cost of time and materials to provide the service. When the deposit has been drawn by 80%, an additional deposit of 25% to 50% of the original deposit fee will be required to continue processing application(s) as determined by the Planning Services Division. Applications may be deemed withdrawn if account deficits exist.
3. Project Applicants shall pay a cumulative total fee and/or deposits for each application type required.
4. Dwelling Unit
5. The State Department of Fish & Game and Contra Costa County require filing fees (AB 3158) at the time of project approval.
6. School Age Child Care Fees, Park and Recreational Facility Impact Fee, and Open Space Impact Fee will be adjusted annually using the Engineering News Record - San Francisco Bay Area Construction Cost Index, not to exceed the cap in the Keyser Marston Associates Development Fee Study, March 2017.
7. Refer to the Inclusionary Housing and Affordable Housing Commercial Linkage Fee Ordinance for on-site construction requirements. The review authority may also consider an applicable alternative means of compliance or waiver/adjustment/reduction claims as allowed by the Ordinance.
9.2.a
Packet Pg. 231 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
COMMUNITY DEVELOPMENT
BUILDING & SAFETY SERVICES DIVISION FEES
BUILDING PERMIT & PLAN CHECK
Plan Checking Fees: A fee payment is required to the Chief Building Official for the submission of plans and specifications for reviewing.
Plan Checking Fees shall be 65% of the Building Permit Fee.
An hourly fee of $160.00 $200.00 is charged when the Chief Building Official reviews plans that are incomplete; requires changes or an additional plan review.
When it is required to use a consultant, a 15% Administrative Fee is required, in addition to other fees.
Fees Mandated by the California Code of Regulations:
Building Standards Commissions Fee (H & S 18931.6)
• $4.00 per $100,000 of Permit Valuation (City retains 10% of collected amount) Strong Motion Instrumentation Program Fee (PR 2705[a]) (Fractural Rates) • $13.00 per $100,000 (minimum of $0.50) of Permit Valuation for Residential Occupancies • $28.00 per $100,000 (minimum of $0.50) of Permit Valuation for All Other Occupancies • City retains 5% of collected fee for training
California Building Standards Commission Energy & Disabled Access Requirements, Title 24.
There will be an additional fee charged for Plan Check and Building Permits when necessary to Plan Check for disabled access and energy requirements.
Disabled Access Plan Check: 25% of Plan Check Fee
Disabled Access Inspection: 25% of Building Permit Fee
Energy Plan Check: 25% of Plan Check Fee
Energy Inspection: 25% of Building Permit Fee
Issuance Fee: $40.00 each issuance
Permit Automation Fee: .002% of construction valuation of each permit up to $250,000. Projects with a valuation over $250,000 will be calculated at $500.00 for 1st $250,000 plus .0005 of construction valuation over $250,000 up to $1,000,000; Projects with a valuation over $1,000,000 will be calculated at $875.00 for the 1st $1,000,000 plus .0001 of the construction valuation over $1,000,000 up to $10,000,000; Projects with a valuation over $10,000,000 will be calculated at $1,775 for the 1st $10,000,000 plus .00005 of the construction valuation over $10,000,000.
Exceptions: Certificate of Occupancy, water heaters, earthquake shutoff valves, landscape irrigation backflow prevention devices, residential photovoltaic systems, demolition permits and permits identified by the Chief Building Official that are “flat fee” permits.
Temporary Certificate of Occupancy – (A cash bond shall be posted in the amount as follows):
$2.00 per square foot of floor area not to exceed $10,000.00 (this is non-interest bearing) Administration costs shall be 5% of cash bond not to exceed $200.00 The Chief Building Official may waive the bond requirement when the work remaining to be completed is of a minor nature
9.2.a
Packet Pg. 232 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
COMMUNITY DEVELOPMENT
BUILDING & SAFETY SERVICES DIVISION FEES
BUILDING PERMIT & PLAN CHECK
DESCRIPTION OF SERVICE APPROVED FEE PROPOSED FEE
$1.00 to $500.00 $50.00 No Change
$501.00 to $2,000.00
$50 for the 1st $500.00 + $6.00 for
each additional $100.00 or fraction
thereof, to and including $2,000.00
No Change
$2,001.00 to $25,000.00
$140.00 for the 1st $2,000.00 +
$16.00 for each additional
$1,000.00 or fraction thereof, to and
including $25,000.00
No Change
$25,001.00 to $50,000.00
$508.00 for the 1st $25,000.00 plus
$11.50 for each additional
$1,000.00 or fraction thereof, to and
including $50,000.00
No Change
$50,001.00 to $100,000.00
$795.50 for the 1st $50,000.00 plus
$8.50 for each additional $1,000.00
or fraction thereof, to and including
$100,000.00
No Change
$100,001.00 to $500,000.00
$1,220.50 for the 1st $100,000.00
plus $6.70 for each additional
$1,000.00 or fraction thereof, to and
including $500,000.00
No Change
$500,001.00 to $1,000,000.00
$3,900.50 for the 1st 500,000.00
plus $5.60 for each additional
$1,000.00 or fraction thereof, to and
including $1,000,000.00
No Change
$1,000,001.00 and up
$6,700.50 for the 1st $1,000,000.00
plus $3.80 for each additional
$1,000.00 or fraction thereof
No Change
Additional Fees
Review and approve the waste management
plan for all projects with a construction value
over $100,000.00 and demolition projects
$25.00 No Change
1 Permit Valuation shall be set as required in Section 109.3 of the California Building Code as adopted and amended by the City of San Ramon
9.2.a
Packet Pg. 233 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
COMMUNITY DEVELOPMENT
BUILDING & SAFETY SERVICES DIVISION FEES
OTHER INSPECTIONS
DESCRIPTION OF SERVICE APPROVED FEE PROPOSED FEE
Re-Inspection Fee Assessed When the
Work for a Scheduled Inspection is
Not Ready to be Inspected
$40.00 Each Occurrence $100.00 Each Occurrence
Inspections for which no fee
specifically indicated
$160.00/Hr or hourly cost to the City
(including items described above) plus
10% when Contract services are
involved, whichever is greater
No Change
Additional Plan Review Required by
Changes, Additions or Revisions
$160.00/Hr or hourly cost to the City
(including items described above) plus
10% when Contract services are
involved, whichever is greater
No Change
Restore Service – A Permit to restore
electric utility service (shut-off
because of vacancy, fire, or official
act), not inclusive of fees for work
requiring additional permits
$50.00 for each utility No Change
Solar Heating, Cooling System and
Photovoltaic Installation $450.00 flat fee Moved below
Swimming Pool Permit Based on Valuation of Swimming Pool Construction and Fee Schedule No Change
Flat Fee
Solar Heating and Cooling System
Residential
$450 (10 kWth or less)
$15 (per add’l kWth)
Commercial
$1000 (30 kWth or less)
$7 (per add’l kWth between 31 and
260 kWth
$5 (per add’l kWth above 260
kWth)
Photovoltaic (PV) Installation
Residential
$450 (15kW or less)
$15 (per add’l kW)
Commercial
$1000 (50 kW or less)
$7 (per add’l kW between 51 and
250 kW
$5 (per add’l kW above 250 kW)
Solar Energy Storage (Battery)
Residential
$200 min. (First Battery)
$15 (per add’l Battery)
9.2.a
Packet Pg. 234 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
DESCRIPTION OF SERVICE APPROVED FEE PROPOSED FEE
Bathroom Remodel or Repair
(w/o structural modification)
$450* Flat Fee
*Additional Plan review fees will
be charged hourly if structural
modification are made.
Kitchen Remodel or Repair
(w/o structural modification)
$750* Flat Fee
*Additional Plan review fees will
be charged hourly if structural
modification are made.
Re-roof
$150 (up to 10x10ft)
$12 (ea add’l 10x10 ft)
Window/Door Permit
(w/o structural modification)
$250 (for first 4 Windows and 1
door)
$10 (each additional window)
$15 (each additional door)
Residential Furnace/Air Conditioning
(replace in-kind)
$200* flat fee
*Additional Plan review fees will
be charged hourly if replacement
for equipment not replace in-kind.
Special Inspection
Administration of Special Inspection –
When required by construction type or
special conditions by the Chief
Building Official
10% of Building Permit Fee No Change
Code Compliance Investigation $160.00 No Change
Investigation Reports – Minimum
$160.00/Hr or hourly cost to the City
(including items described in item 1
below) + 10%, whichever is greater
No Change
Investigation Reports – With Photos $160.00 No Change
Investigation Fee – Work Without
Permit
(1) Fee shall be equal to the amount of fee that would be required by the Fee Resolution, as if a Permit were to be issued;
(2) This provision does not apply to emergency work, if the Chief Building Official determines that such work was urgent and necessary; and (3) Not practicable to obtain a permit before the work has begun Weekly Building Permit Activity
Reports
$100.00 Annual Fee or $15.00 per
request No Change
9.2.a
Packet Pg. 235 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
DESCRIPTION OF SERVICE APPROVED FEE PROPOSED FEE
Overtime − Hourly costs is inclusive of supervision, overhead, equipment, hourly wages and fringe benefits of employees involved
Weekends and Holidays $160.00/Hr with a two (2) hour
minimum
No Change
During Regular Business Week $160.00/Hr on an hour-to-hour basis with no minimum time period
No Change
Microfilm and/or Laserfiche
Permit forms and document up to 8” x
14” per side $0.40/Sheet No Change
Plan Sheets – regardless of size $1.75 No Change
Other Fees
Electric Vehicle Charging Station $.39 kWh - $2.00 kWh No Change
9.2.a
Packet Pg. 236 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
COMMUNITY DEVELOPMENT
BUILDING & SAFETY SERVICES DIVISION FEES
NEIGHBORHOOD PRESERVATION AND CODE VIOLATIONS
DESCRIPTION OF SERVICE APPROVED FEE PROPOSED FEE
First Notice / Inspection Courtesy (No Fee) No Change
Subsequent Notices / Inspections $150.00/Hr No Change
Photograph Processing Actual Cost + 15% Administrative Fee No Change Mileage $0.55/mile + 15% Administrative Fee No Change
Extension Fee $60.00 No Change
Posting Fee $45.00 No Change
Administrative Hearing $150.00 No Change
Title Search Fee Actual Cost + 15% Administrative Fee No Change Declaration of Substandard and/or Public
Nuisance Notice $322.00 No Change
Removal of Declaration $277.00 No Change
Vehicle Abatement (Removal) Actual Cost + 15% Administrative Fee No Change Abatement (Cleanup) Cost Actual Cost + 15% Administrative Fee No Change Preparation of Job Specifications $400.00 No Change
City Council Approval of Contract $203.00 No Change
Contract Performance Inspection $160.00 No Change
Billing $119.00 No Change
Record Special Assessment $119.00 No Change
Filing a Special Assessment $202.00 No Change
Administrative Costs Pertaining to Violations of the Sign Ordinance Violation
$5.00/sign – Signs to be stored no
more than thirty (30) days and then
disposed of
No Change
Fines for Other City Building
Violations
First Violation Ordinance and Building
Code $100.00 (Not to Exceed) No Change
Second Violation (Within one [1] year) $200.00 (Not to Exceed) No Change Each Additional Violation (Same
Ordinance within one [1] year) $500.00 (Not to Exceed) No Change Second Building Code Violation $500.00 No Change
Third Building Code Violation $1,000.00 No Change
9.2.a
Packet Pg. 237 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
COMMUNITY DEVELOPMENT
BUILDING & SAFETY SERVICES DIVISION FEES
ELECTRIC PERMIT
Fees Required: The Applicant shall pay any fee required by the Building & Safety Services Division. Once Permit is issued and fees are paid, the work can begin.
DESCRIPTION OF SERVICE APPROVED FEE PROPOSED FEE
Minimum Fee − The minimum fee for any Electrical Permit, unless otherwise indicated
0 – 200 ampere electrical service $50.00 No Change
Over 201 ampere electrical service $75.00 No Change
Additional sub-feeders and distribution
power panels $50.00 each No Change
Miscellaneous Permit Fee
Any Permit for miscellaneous electrical
work not in conjunction with a Building
Permit and not itemized below
$65.00 or 2% of the contract cost
(including hard and soft cost),
whichever is greater
No Change
Electric Plan Check Fee
65% of the Electric Permit Fee No Change
New Service or Service Charge − Any Permit for new service or change of service not in conjunction with a Building Permit shall be charged as indicated 000 – 100 ampere $75.00 No Change
Over 101 amperes $75.00 + $25.00 per 100 amps in
excess of 101 amps
No Change
9+ Residential Dwellings
Each Electrical Permit for one (1) or two
(2) family dwelling units or a multi-family
dwelling unit
20% of the Building Permit Fee
inclusive of carports and garages
(inclusive of additions and
alterations)
No Change
In-Ground Swimming Pool, Spas, and Hot Tubs
Minimum of $45.00 or 30% of the
Building Permit Fee, whichever is
greater
No Change
Above-Ground Swimming Pool, Spas and Hot Tubs
$45.00 No Change
Electric Power Distribution Poles
(1) Served either underground or overhead for electric service power use; (2) The fee for electric power distribution for construction sites of buildings, structure, or facilities; and (3) For use on construction sites only, if a unit fee is indicated 0 – 200 ampere electrical service $50.00 No Change
Over 201 ampere electrical service $75.00 No Change
Additional sub-feeders and distribution
power panels
$25.00 Each
No Change
9.2.a
Packet Pg. 238 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
DESCRIPTION OF SERVICE APPROVED FEE PROPOSED FEE
Furnace/Air Conditioning
The electric hook-up fee for the addition
of a central A/C cooling system to an
existing dwelling unit connected to an
existing electrical system
$50.00 minimum
Residential
See combined flat fee
Commercial
$50.00 min.
Low Voltage, Protective, Security Signal and Communications Circuits The Unit Fee for permits for proprietary
remote control, signaling, power limit, fire
protection systems, TV systems, security
systems, communication and sound
circuits including circuits less than fifty
(50) volts installed in commercial and
industrial or multi-family dwelling units
2% of Building Permit Fee −
$50.00 minimum
No Change
Electric Signs and Outline Lighting
Inspection of electric wiring and
equipment associated with illuminated
advertising or identification signs and
outline lighting located at one address or
subdivided space for the tenant or owner
shall be a Unit Fee for the first illuminated
sign
$50.00 minimum
No Change
Commercial or Industrial* - Fees for commercial or industrial work (including retail stores, motels, mobile trailers) in conjunction with a Building Permit as indicated
Office / Light Industrial 20% of the Building Permit Fee No Change Retail Sales 25% of the Building Permit Fee No Change
Food Markets 40% of the Building Permit Fee No Change
Heavy Industrial 40% of the Building Permit Fee No Change Restaurants 45% of the Building Permit Fee No Change
*The minimum fee is $40.00 – percentages in excess of $40.00 will follow the above schedule
No Change
9.2.a
Packet Pg. 239 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
COMMUNITY DEVELOPMENT
BUILDING & SAFETY SERVICES DIVISION FEES
PLUMBING PERMIT
COMMUNITY DEVELOPMENT
BUILDING & SAFETY SERVICES DIVISION
MECHANICAL PERMIT
DESCRIPTION OF SERVICE APPROVED FEE PROPOSED FEE
Minimum Fee
The minimum fee for any Plumbing
Permit, unless otherwise indicated
$50.00
$35.00 for each issuance
No Change
Miscellaneous Permit Fee
Any Permit for miscellaneous plumbing
work not in conjunction with a building
with a Building Permit, and not itemized
below
$50.00 or 2% of the contract cost
(including the hard and soft cost)
whichever is greater
No Change
Residential Dwellings
Each Plumbing Permit for a one (1) or two
(2) family dwelling unit or a multi-family
dwelling unit
15% of the Building Permit Fee,
inclusive of additions and
alterations
No Change
Swimming Pools
10% of the Building Permit Fee No Change
Furnance/Air Conditioning
10% of the Building Permit Fee
Residential
See combined flat fee
Commercial
10% of the Building Permit Fee
Commercial or Industrial − Fees for commercial or industrial work (including retail stores, offices, motels, mobile trailers) in conjunction with a Building Permit are as indicated
Office 10% of the Building Permit Fee No Change
Retail Sales 10% of the Building Permit Fee No Change
Food Markets 15% of the Building Permit Fee No Change
Industrial 15% of the Building Permit Fee No Change
Restaurants 20% of the Building Permit Fee No Change
Water Heaters
$75.00 flat fee No Change
Plumbing Plan Check Fee
65% of the Plumbing Permit Fee No Change
9.2.a
Packet Pg. 240 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
DESCRIPTION OF SERVICE APPROVED FEE PROPOSED FEE
Minimum Fee
The minimum fee for any Mechanical
Permit, unless otherwise indicated
$50.00
$35.00 for each issuance
No Change
Miscellaneous Permit Fee
Any Permit for miscellaneous mechanical
work not in conjunction with a building with
a Building Permit, and not itemized below
$50.00 or 2% of the contract cost
(including the hard and soft cost)
whichever is greater
No Change
Residential Dwellings
Each Mechanical Permit for a one (1) or two
(2) family dwelling unit or a multi-family
dwelling unit
15% of the Building Permit Fee,
inclusive of additions and
alterations
No Change
Swimming Pools
10% of the Building Permit Fee No Change
Furnance/Air Conditioning
10% of the Building Permit Fee Residential
See combined flat fee
Commercial
10% of the Building Permit Fee
Commercial or Industrial − Fees for commercial or industrial work (including retail stores, offices, motels, mobile trailers) in conjunction with a Building Permit are as indicated
Office 15% of the Building Permit Fee No Change
Retail Sales 15% of the Building Permit Fee No Change
Food Markets 15% of the Building Permit Fee No Change
Industrial 15% of the Building Permit Fee No Change
Restaurants 20% of the Building Permit Fee No Change
Mechanical Plan Check Fee
65% of the Plumbing Permit Fee No Change
9.2.a
Packet Pg. 241 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
PUBLIC WORKS
ENGINEERING SERVICES FEES
The DV GHAD and NWSR GHAD fees and charges shall be the same as those established by the City of San Ramon for all similar services except as otherwise detailed in this Schedule of Fee and Charges.
A plan checking and inspection fee will be assessed for all projects that require plan reviews and/or inspections related to DV GHAD or NWSR GHAD facilities, including toe-drains and sub-drains. This fee shall apply to all retaining wall and swimming pools, new building and building additions and any projects that require a grading permit and impact DV GHAD or NWSR GHAD facilities. It may also apply to other projects that involve earthwork, trenching or construction of below ground elements that potentially impact DV GHAD or NWSR GHAD facilities.
Non-routine projects that require in excess of four (4) hours of staff time (two [2] hours staff review + two [2] hours inspection) may be assessed charges based on the actual staff time required to review the project. The deposit amount collected is subject to the discretion of the District Engineer.
For all parcels within the DV GHAD and NWSR GHAD, the Routine and Non-Routine Building Permit Review fees shall be in lieu of the Public Works Engineering Services Division Building Review Fee.
Special projects including Annexation Agreements, Engineers Report, Revisions to the Plan of Control and Request for Other Services will be assessed a minimum fee of $1,000.00 plus $200.00/Hr for additional staff hours in excess of the minimum fee based on actual staff time required to review the project. The consultant fees will be the actual of the consultant services plus an administrative fee.
DESCRIPTION OF SERVICE APPROVED FEE PROPOSED FEE
Routine Building Permit Reviews
Two (2) hours staff time for data collection
processing and review at $160.00/Hr with two
(2) hour minimum charge for inspection at
$160.00/Hr when inspections are required
No Change
Non-Routine Building Permit
Reviews
Hourly basis at $160.00/Hr with an initial
deposit amount of $500.00 to $10,000.00
subject to the discretion of the District
Engineer
Consultant Fees − Consultant’s Cost +
Administrative Fee
No Change
Special Projects
Minimum fee of $2,000.00 + $200.00/Hr for
additional staff hours in excess of the
minimum fee
Consultant Fees − Consultant’s Cost +
Administrative Fee
No Change
Inspection Fee $160.00/Hr with two (2) hour minimum charge for each inspection No Change
Overtime Inspection Fee During
Regular Business Week The hourly rate of $240.00/Hr No Change Overtime Inspection Fee During
Weekends & Holidays
The hourly rate of $240.00/Hr with a three (3)
hour minimum No Change
9.2.a
Packet Pg. 242 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
PUBLIC WORKS
ENGINEERING SERVICES FEES
A Site Development Permit shall be required for the plan check and inspection of all construction sites, improvements of non-residential and residential developments, including grading and drainage improvements, street and related frontage improvements, parking lot improvements, landscaping, and other related site improvements. The fee shall cover plan check and inspection services.
The Site Development Permit shall serve as a grading permit, an erosion and sedimentation control permit, parking lot construction permit, and encroachment permit for curb gutter, driveway and sidewalk improvements, which are authorized by the Municipal Code.
An Erosion and Sedimentation Control Plan shall be required for all projects for which a site development permit has been issued and for which construction activity commences prior to April 15, or extends in an incomplete state (including lack of landscaping) beyond October 15.
A Drainage Permit shall be required for all projects that may change the hydraulic characteristics watercourses and drainage facilities, or are located within an easement dedicated for such purposes.
A building permit review fee will be required for all building permit applications requiring Engineering review, and will be collected by the Building Division at the time of application submittal. Building Permit Reviews within the DV GHAD or NWSR GHAD will be charged the applicable DV GHAD and NWSR GHAD Building Permit Review fees.
DESCRIPTION OF SERVICE APPROVED FEE PROPOSED FEE
Drainage Permit Application Fee
Routine Projects (Processing &
Filing)
$160.00/Hr with two (2) hour minimum charge
for processing each permit No Change
Special Projects (Processing &
Filing)
Hourly basis at $200.00/Hr with an initial
deposit amount of $500.00 to $10,000.00
subject to the discretion of the City or District
Engineer
Consultant Fees – Consultant’s Cost +
Administrative Fee
No Change
Inspection Fee $160.00/Hr with two (2) hour minimum charge for each inspection No Change
Overtime Inspection Fee During
Regular Business Week The hourly rate of $240.00/Hr No Change Overtime Inspection Fee During
Weekends & Holidays
The hourly rate of $240.00/Hr with a three (3)
hour minimum No Change
Contra Costa County Flood Control District – DA101A – Drainage Fee (West Branch Only)
Swimming Pools $172.00 No Change
Impervious Surface
$0.20/Sq Ft of new impervious surface
including but not limited to: driveways,
sidewalks, patios, concrete flatwork, and room
addition
No Change
9.2.a
Packet Pg. 243 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
DESCRIPTION OF SERVICE APPROVED FEE PROPOSED FEE
Site Development
Plan Check Fee
Fee of 3.5% of estimated improvement cost up
to $250,000.00 plus 3% for any estimated
improvement cost over $250,000.00
Consultant Fees – Consultant’s Cost +
Administrative Fee
No Change
Inspection Fee During Regular
Business Week
Fee of 6.8% of estimated improvement cost up
to $250,000.00 plus 6.3% for any estimated
improvement cost over $250,000.00
No Change
Overtime Inspection Fee During
Weekends & Holidays
The hourly rate of $240.00/Hr with a three (3)
hour minimum No Change
Building Permit Review Fee
Routine Projects $160.00/Hr with two (2) hour minimum charge for processing each permit No Change
Special Projects
Hourly basis at $200.00/Hr with an initial
deposit amount of $500.00 to $10,000.00
subject to the discretion of the City Engineer
No Change
Inspection Fee $160.00/Hr with two (2) hour minimum charge for each inspection No Change
Overtime Inspection Fee During
Regular Business Week The hourly rate of $240.00/Hr No Change Overtime Inspection Fee During
Weekends & Holidays
The hourly rate of $240.00/Hr with a three (3)
hour minimum No Change
Overtime Inspection Fee Deposit
$500.00 − $10,000.00. Amount subject to
discretion of City Engineer, based on size of
project and overtime potential
No Change
Encroachment Permits
Hauling and Oversize Loads As set by the California Department of Transportation (Caltrans) No Change
Permit Application & Filing Fee –
Routine, which include Curb,
Gutter, Sidewalks, PODs, and
Cross Drains
$160.00/Hr with a one (1) hour minimum
processing charge per Permit No Change
Permit Application Filing Fee –
Non-Routine Projects
The hourly rate of $160.00/Hr with a three (3)
hour minimum No Change
Permit Inspection Fee – Routine
Projects
The hourly rate of $160.00/Hr with a two (2)
hour minimum – The estimated inspection fees
shall be based on factors such as cost estimate,
project duration, complexity, etc., and shall be
approved by the City Engineer
No Change
9.2.a
Packet Pg. 244 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
DESCRIPTION OF SERVICE APPROVED FEE PROPOSED FEE
Permit Inspection Fee – NonRoutine Projects
The hourly rate of $160.00/Hr with a three (3)
hour minimum – The estimated inspection fees
shall be based on factors such as cost estimate,
project duration, complexity, etc., and shall be
approved by the City Engineer
No Change
Stormwater Quality Device (C.3)
Inspection $160.00/Hr with two (2) hour minimum No Change Permit Application, Filing,
Inspection, and Review Fee –
Special Projects
Fee will be charged on an hourly basis at
$160.00/Hr with an initial drawdown deposit
amount of $500.00 to $25,000.00 subject to the
discretion of the City Engineer – If necessary,
applicant shall deposit additional funds in an
amount determined by the City Engineer prior
to depletion of deposit amount
No Change
Overtime Inspection Fee During
Regular Business Week The hourly rate of $240.00/Hr No Change Overtime Inspection Fee During
Weekends and Holidays
The hourly rate of $240.00/Hr with a three (3)
hour minimum No Change
Subdivision / Preliminary Development Review
Preliminary Development Review
Fee
$2,000.00 + $150.00/Hr in excess of $2,000.00
to review plan / studies of project awaiting
entitlements; for mixed use development
projects, fee is $3,000.00 + $150.00/Hr in
excess of $3,000.00
$2,000.00 + $200.00/Hr in
excess of $2,000.00 to review
plan / studies of project
awaiting entitlements; for
mixed use development
projects, fee is $3,000.00 +
$200.00/Hr in excess of
$3,000.00
Preliminary development Review
Fee – Routine Projects
$200.00/Hr with a two (2) hour minimum for
review and processing No Change
Preliminary Development Review
Fee – Utility
$200.00/Hr with a three (3) hour minimum
charge for review and processing No Change
Preliminary Development Review
Fee – Day Care/Learning Center
of 14 or Fewer Kids
$200.00/Hr with one and one-half (1.5) hour
minimum charge for review and processing No Change
Preliminary Development Review
Fee – Day Care/Learning Center
of 15 or More Kids
$1,000.00 + $150.00/Hr in excess of $1,000.00
$1,000.00 + $200.00/Hr in
excess of $1,000.00
Minor Subdivisions
$2,000.00
Consultant Fees – Consultant’s Cost +
Administrative Fee
No Change
Major Subdivisions
$2,000.00 + $200.00/Lot
Consultant Fees – Consultant’s Cost +
Administrative Fee
No Change
9.2.a
Packet Pg. 245 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
DESCRIPTION OF SERVICE APPROVED FEE PROPOSED FEE
Monument Checking Fee – Any
error found in placement, course
or identification of survey
monuments shall require payment
of fee as indicated
The cost shall be passed on directly to the
Applicant at consulting cost + Administrative
Fee
No Change
Tentative Map Technical Review
Fee
$2,000.00 + $200.00/Hr in excess of $2,000.00
to review plans or studies of projects awaiting
entitlements
No Change
Single Parcel Plan Review Fee $80.00/Parcel No Change
Certificates of Compliance,
Property Mergers, Parcel Map
Waivers & Lot Line Adjustments
$250.00/Parcel + $200.00/Hr for additional staff
hours exceeding the initial fee No Change
Street Vacations $500.00 + $200.00/Hr in excess of $500.00 No Change Bonds, Letters of Credit and
Deposits for Improvements
100% of the value of improvements plus a
maximum of $500.00 Administrative Fee No Change
Base Map Revision Fee
(Applicable at filing of Final Map,
Parcel Map or Lot Line
Adjustment)
As set by Contra Costa County +
Administrative Fee as required No Change
Creek Study and Drainage Mitigation
Twin Creeks Watershed $3,000.00/Developable acre No Change South San Ramon Creek (Main
Stem) $1,500.00/Developable acre No Change
Oak Creek Watershed $1,750.00/Developable acre No Change Drainage Mitigation Fee $0.30/Sq Ft or portion thereof of site impervious surface No Change
Other Fees
Appeals
Appeals from Administrative Decision Under
Municipal Code §A1-95 see GENERAL
GOVERNMENT – GENERAL FEES
No Change
Peer Review of Special Studies
The cost of reviewing any Special Study shall
be passed on directly to the Applicant at
consulting cost + Administrative Fee as required
No Change
GIS Mapping Fee 0.001 of the Building Code Valuation No Change Plans / Maps / Prints / Reproduction Stencils / Standard Details Mylar Replacement Fee $5.50/Sq Ft No Change
18” x 26” $2.00/Sheet No Change
24” x 36” $2.00/Sheet No Change
30” x 42” $3.00/Sheet No Change
Oversized Sheets $0.30/Sq Ft No Change
9.2.a
Packet Pg. 246 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
DESCRIPTION OF SERVICE APPROVED FEE PROPOSED FEE
Microfilm Reproduction $2.00/Sheet No Change
Storm Water Markers $10.00/Storm Water Marker No Change Color Prints $4.50/Sq Ft No Change
City Standard Details $10.00 No Change
Engineering Research
Engineering Drawings, Reports,
Letters, and Miscellaneous
$160.00/Hr ($60.00 minimum) + reproduction
costs No Change
Flood Zone Research
$53.00/Lot + $160.00/Hr for additional staff
hours exceeding the initial fee – Request must
be in writing with written City response
No Change
9.2.a
Packet Pg. 247 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
PUBLIC WORKS
TRANSPORTATION SERVICES DIVISION
TRAFFIC MITIGATION FEES – BIKE LOCKER RENTAL PROGRAM FEES
DESCRIPTION OF SERVICE APPROVED FEE PROPOSED FEE
Citywide Traffic Impact Mitigation Fees
Residential
Single Family Residential $2,566.00 $2,771.28
Apartment, Townhouse, Condo (per unit) $1,591.00 $1,718.28 Other (per P.M. Peak Hour Trip) $2,432.00 $2,626.56
Non-Residential
Retail $5.35 $5.78
Office $6.21 $6.71
Service Commercial $2.89 $3.12
Other Non-Residential $2,432.00 $2,626.56
Tassajara Area Benefit Fee $11,668.00/DU $12,601.44/DU
Southern Contra Costa JEPA Traffic Mitigation Fees
Contra Costa Sub-Regional Fee
Single / Multi-Family Residential $4,553.00 $4,917.24
Apartment, Townhouse, Condo $4,553.00 $4,917.24
Office $7.01/Sq. Ft. $7.57/Sq. Ft.
Commercial Retail $4.40/Sq. Ft. $4.75/Sq. Ft.
Other $4,507.00 $4,867.56
Southern Contra Costa Regional Fees
Single / Multi-Family Residential $1,629.00 $1,759.32
Apartment, Townhouse, Condo $1,629.00 $1,759.32
Office $2.56/Sq. Ft. $2.76/Sq. Ft.
Commercial Retail $1.59/Sq. Ft. $1.72/Sq. Ft.
Other $1,620.00/PM Trip $1,749.60/PM Trip
Tri-Valley Transportation
Development Fees
Single Family Residential $5,057.00/DU $6,596.40/DU* subject to approval in April 2022
Multi-Family Residential $3,484.00/DU $3,889.20/DU* subject to approval in April 2022
Office $8.59/Sq. Ft. $8.81/Sq. Ft.* subject to approval in April 2022
Retail $3.74/Sq. Ft. Gross Floor $5.07/Sq. Ft. Gross Floor* subject to approval in April 2022
Industrial $5.00/Sq. Ft. Gross Floor $4.97/Sq. Ft.* subject to approval in April 2022
9.2.a
Packet Pg. 248 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
DESCRIPTION OF SERVICE APPROVED FEE PROPOSED FEE
Other $5,620/Average AM/PM
Peak Hour Trip
$6,100.68/Average AM/PM Peak Hour Trip*
subject to approval in April 2022
*Retail rate increase is based on $3.63 rate for FY 20-21 *Fee increases based on Engineering News Record (ENR) Construction Cost Index (CCI) for San Francisco Bay Area +3.2% * TVTC adopted New Fee Program April 18, 2022, effective July 1, 2022
PUBLIC WORKS
TRANSPORTATION SERVICES DIVISION
SUBDIVISION/PRELIMINARY DEVELOPMENT REVIEWS
DESCRIPTION OF SERVICE APPROVED FEE PROPOSED FEE
San Ramon Transit Center
Bike Locker Rental Program Fees – A total of twelve (12) bike lockers are available for rent. Lockers are available on a first come, first serve basis and can be rented for three (3), six (6) or twelve (12) months. Lockers are covered, secured and will hold up to one bike. Individuals are required to sign a bike locker agreement and, upon approval, a refundable key deposit is required. A key is provided with each bike locker rental. The key deposit covers the cost of a new key, when a key is lost, stolen, or isn’t returned.
Three (3) Months $15.00 Remove Fee
Six (6) Months $30.00 Remove Fee
Twelve (12) Months $60.00 Remove Fee
Refundable Key Deposit $25.00 Remove Fee
Subdivision/Preliminary Development
Review
Preliminary Development Review Fee –
Day Care/Learning Center
$150.00/Hr with one and one-half
(1.5) hour minimum charge for
review and processing
$200.00/Hr with one and one-half
(1.5) hour minimum charge for
review and processing
9.2.a
Packet Pg. 249 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
PUBLIC WORKS
PUBLIC SERVICES FEES
DESCRIPTION OF SERVICE APPROVED FEE PROPOSED FEE
Staffing Rates
Administration $136.00/Hr $139.00/Hr
Field – Regular $115.00/Hr $119.00/Hr
Field – Overtime $140.00/Hr $144.00/Hr
Field – Call-Out/Emergency Stand-By (Two (2)
Hour Minimum) $140.00/Hr $144.00/Hr
Commercial Recycling Transporter Permit
Application $65.00/Application No Change
Renewal $40.00/Annually No Change
Additional Fees & Charges
Extra Garbage Tags & Yard Trimmings Bags
(July 1, 2022 – December 31, 2022) $10.31 each $10.62 each (& name change - dates) Extra Garbage Tags & Yard Trimmings Bags
(January 1, 2023 – June 30, 2023) $10.62 each $10.94 each (& name change - dates) Additional Sports Field Mowing For Enhanced
Maintenance $251.00/field No Change
9.2.a
Packet Pg. 250 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
CITY OF SAN RAMON
FY 2022/2023 FEE RESOLUTION
POLICE SERVICES
POLICE DEPARTMENT FEES
DESCRIPTION OF SERVICE APPROVED FEE PROPOSED FEE
Fingerprinting
Ink Cards
City Resident per card $20.00 No Change
Non-Resident – first card $45.00 No Change
Non-Resident – each additional card $30.00 No Change
Livescan
City Resident
(Does not include DOJ, FBI and other
associated fees)
$30.00 No Change
Non-Resident
(Does not include DOJ, FBI and other
associated fees)
$50.00 No Change
Teachers employed by San Ramon Valley
Unified School District
(Does not include DOJ, FBI and other
associated fees)
$30.00 No Change
Records
Police Report $0.10/Page @ Station No Change
Subpoena Duces Tecum / Deposition
Subpoenas
Production of business records -
$15.00 + all reasonable costs
(Evid. Code §1563)
Personal Appearance:
Unsworn Employees -
$275/Employee/day + actual
expenses (GC §68096.1)
Sworn Officers – Actual Expenses
(GC §68097 et seq)
No Change
CDs, DVDs, Flash Drives $10.00 Each No Change
Driving Under the Influence (DUI)
For Response Time by Officers Involved
$60.00 administration charge plus:
(1) $115.00/Hr per Sergeant
(2) $105.00/Hr per Corporal
(3) $95.00/Hr per Officer
(4) $65.00/Hr per PST
No Change
Other Fees
Release of Stored / Towed Vehicles $15.00 for repossessed vehicles $140.00 No Change
Gun Release $75.00/Gun No Change
9.2.a
Packet Pg. 251 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
CITY OF SAN RAMON
FY 2022/2023 FEE RESOLUTION
DESCRIPTION OF SERVICE APPROVED FEE PROPOSED FEE
Concealed Carry Weapon License
(Does not include DOJ, FBI, and other
associated fees)
$100.00 No Change
Local Criminal History Summary/Clearance
Letter $40.00 No Change
Bicycle License $3.00 No Change
Car Seat Inspections No Charge – Residents
$25.00 – Non Residents No Change
Processing Fee for one (1) Day Liquor
License Letter to Alcoholic Beverage Control
(ABC) Board
$45.00 No Change
False Alarms
(2nd Alarm) Within Permit Year $50.00 No Change
(3rd Alarm) Within Permit Year $150.00 No Change
(4th Alarm) Within Permit Year $300.00 No Change
Any Additional (Above 4th) Within Permit
Year $300.00 Each No Change
Special Events Staffing (two [2] hour
minimum)
Administrative Fee $60.00/Hr No Change
Sergeant $172.00/Hr No Change
Corporal $156.00/Hr No Change
Officer $142.00/Hr No Change
PST $97.00/Hr No Change
Crime Prevention
Site Inspection / Plan Reviews $75.00 No Change
Bingo / ID Cards
ID Cards $7.50 No Change
Permit $75.00 No Change
Card Room Employee Work Permit
Card Room Application Fee $1,000.00 No Change
Card Room Annual Licensing Fee $5,000.00/Table No Change New Work Permit $200.00/New Permit No Change
Renewal Work Permit $100.00/Annual Renewal No Change
Citation Sign-Off
Non-Resident issued by other Police
Department $10.00 No Change
9.2.a
Packet Pg. 252 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
CITY OF SAN RAMON
FY 2022/2023 FEE RESOLUTION
DESCRIPTION OF SERVICE APPROVED FEE PROPOSED FEE
Massage Permit Fees
Massage Establishment $452.00/New Permit
$403.00/Annual Renewal No Change
Massage Therapist (Owner / Operator) $510.00/New Permit $449.00/Annual Renewal No Change
Outcall Massage Permit $510.00/New Permit
$449.00/Annual Renewal No Change
Masseur / Masseuse Permit $193.00/New Permit
$115.00/Annual Renewal No Change
Taxicab / Passenger Transport Permit
Fees
Taxi / Transport Establishment $452.00/New Permit
$403.00/Annual Renewal No Change
Driver Permit (Owner / Operator) $510.00/New Permit
$449.00/Annual Renewal No Change
Driver Permit $193.00/New Permit
$115.00/Annual Renewal No Change
Solicitor Permit Fees
Solicitor Permit $244.00/per Permit No Change
9.2.a
Packet Pg. 253 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
CITY OF SAN RAMON
FY 2022/2023 FEE RESOLUTION
DESCRIPTION OF SERVICE APPROVED FEE PROPOSED FEE
Violation of City Ordinance Bail Amount
Infractions: First Violation $100.00 (Not to Exceed) No Change Infractions: Second Violation –
(Within one (1) Year) $200.00 (Not to Exceed) No Change Infractions: Each Additional
Violation (Same Ordinance within
one (1) Year)
$550.00 (Not to Exceed) No Change
Misdemeanors
Fine of $1,000.00 (Not to Exceed) and /or
imprisonment for a period not to exceed six (6)
months
No Change
Violation of City Ordinance Code Section Bail Amount
Animals
Animal Noise B2-70 $100.00 (Not to Exceed) No Change
Animal Waste (Public or Private
Property) B2-71 $100.00 (Not to Exceed) No Change
Health and Sanitation
Living in Vehicles B6-221 $100.00 (Not to Exceed) No Change Smoking Prohibited B6-73 $100.00 (Not to Exceed) No Change Fireworks
Possession or Ignition of
Firecrackers (Excluding Safe/Sane
H&S §12529)
B4-1 $100.00 (Not to Exceed) No Change
Damage to Property
Removal or Destruction including
Shrubbery, Artifacts, or
Archaeological Site
B5-30A $100.00 (Not to Exceed) No Change
Break or Deface any Building, Sign,
Fence, Bench, Structure, Apparatus,
Equipment or Property
B5-30B $100.00 (Not to Exceed) No Change
Mark, Print, Write, Sign, Card,
Display or Similar Inscription or
Device on Public or Private Property
(Without a Permit)
B5-30C $100.00 (Not to Exceed) No Change
Noise Sources
Internal Combustion Engines
Causing Excessive Noise between
8:00 PM and 8:00 AM (Without a
Permit)
B6-99 $100.00 (Not to Exceed) No Change
Construction Projects (Unlawful M-F
before 7:30 AM and after 7:00 PM;
Sat-Sun prior to 9:00 AM and after
6:00 PM)
B6-100 $100.00 (Not to Exceed) No Change
City Parks
Violation of Park Hours B5-11 $125.00 No Change
9.2.a
Packet Pg. 254 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
CITY OF SAN RAMON
FY 2022/2023 FEE RESOLUTION
DESCRIPTION OF SERVICE APPROVED FEE PROPOSED FEE
Designated Pedestrian Use B5-13A $100.00 (Not to Exceed) No Change Bicycle or Skateboard Hazard B5-13B $100.00 (Not to Exceed) No Change Bicycle in Skate Park B5-13C $125.00 No Change
Skate Park Helmet B5-13D $75.00 No Change
Littering B5-18 $200.00 No Change
City Parks Continued
Sound Amplification Devices
(Without a Permit) B5-28 $100.00 (Not to Exceed) No Change Curfew B7-231 $125.00 No Change
Vehicle Restrictions within City
Parks
Operation on Roads or Trails
(Without a Permit B5-12A $100.00 (Not to Exceed) No Change Excess Speed B5-12B $100.00 (Not to Exceed) No Change
Unlicensed Vehicle B5-12C $100.00 (Not to Exceed) No Change Parking in Restricted Area B5-12D $100.00 (Not to Exceed) No Change Parking After Hours B5-12E $100.00 (Not to Exceed) No Change Abandoned Vehicle B5-12F $100.00 (Not to Exceed) No Change Wash, Repair, or Advertise for Sale B5-12G $100.00 (Not to Exceed) No Change Excessive Noise from Muffler or
Exhaust System B5-12H $100.00 (Not to Exceed) No Change Public Consumption of Alcoholic Beverages
Prohibition of Public Alcohol
Consumption B7-1 $100.00 (Not to Exceed) No Change
Unlawful Juvenile Gathering on
Private Property (Five [5] or more
person[s]) < 21 years of age where
alcohol is in possession or being
consumed by person(s) < 21
B7-12 $1,000.00 No Change
Police Services at parties, gatherings
or events requiring a response
B7-13 &
B7-14
Fee shall be equal to the
actual cost of the Response
Time for the Personnel
involved.
$60.00 Administrative
charge plus:
1) $115.00/Hr per
Sergeant
2) $105.00/Hr per
Corporal
3) $95.00/Hr per Officer
4) $65.00/Hr per PST
No Change
False Reports
False Reports to City
Employee/Officer B7-21 $100.00 (Not to Exceed) No Change
9.2.a
Packet Pg. 255 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
CITY OF SAN RAMON
FY 2022/2023 FEE RESOLUTION
DESCRIPTION OF SERVICE APPROVED FEE PROPOSED FEE
Labor Disputes
Obstruction of Public Ways B7-125 $100.00 (Not to Exceed) No Change Intimidation – During Picketing
Prohibited B7-126 $100.00 (Not to Exceed) No Change
Intimidation – During Assembly
Prohibited B7-127 $100.00 (Not to Exceed) No Change
Opprobrious Language Prohibited B7-128 $100.00 (Not to Exceed) No Change Solicitors / Peddlers
Solicitors/Peddlers (Without a
Permit) B7-145 $300.00 (Not to Exceed) No Change
Soliciting on Vehicles B7-149 $100.00 (Not to Exceed) No Change Roadside Selling of Vehicle B6-211 $50.00 No Change
Firearms
Discharge Restrictions B7-247 $100.00 (Not to Exceed) No Change Possession of Firearms, Pellet Guns,
and Similar Weapons by Minors B7-248 $100.00 (Not to Exceed) No Change Graffiti
Graffiti Prohibited on Public or
Private Property B7-254 $100.00 (Not to Exceed) No Change Skateboard, Bicycle, and Wheeled Devices
Prohibited Use on Public or Private
Property B7-282A $100.00 (Not to Exceed) No Change
Tricks and Stunts B7-282B $100.00 (Not to Exceed) No Change Unattended Causing Injury Hazard B7-282C $100.00 (Not to Exceed) No Change Parking Restrictions
Stopping, Standing, Parking – Curb
Marking B8-1 $50.00 No Change
Time Limit Parking B8-2 $50.00 No Change
Parking / Stopping – Construction
Area B8-3 $50.00 No Change
Parking Designated Zones – Private
Property B8-4 $50.00 No Change
Parking Within Marked Spaces B8-5 $50.00 No Change
Temporary / Emergency Parking
Sign / Barriers B8-6 $75.00 No Change
Permit Parking B8-21 $125.00 No Change
Parking Oversized Vehicles B8-31 $125.00 No Change
Parking in Fire Lane B8-39 $125.00 No Change
Parking Truck / Trailer (Exceeding
10,000 lbs.) B8-51 $125.00 No Change
9.2.a
Packet Pg. 256 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
PARKS & COMMUNITY SERVICES
TRANSACTION FEES – FACILITY DEPOSITS
Fees for participating in classes, programs, activities, rentals, and events shall be based upon; Competing fee in other cities, recreation districts, and colleges; and Session length and length of class time per meeting; and Class enrollment statistics regarding an activity and the fees that were charged for that activity; and Financial need of the instructor; and
The cost to the City for providing such services; and
City Council direction on recovered costs; and
Subsidized programs at the Alcosta Senior and Community Center for individuals ages 55+ to encourage participation in activities that promote healthy lifestyles; and Discounted rates for adults ages 65+ in the areas of aquatics and cultural arts to encourage continued participation; and
Discounts may be offered as incentives to increase program participation, facility rentals, and revenue; and
Department will maintain a scholarship program to address the needs of residents who may not be able to afford programs; and
The value and benefit of such services to the San Ramon Community Fees are reviewed and approved by the Parks and Community Services Commission at public meetings.
TRANSACTION FEES
Classes or Programs:
Once a class or program is confirmed and paid, a transaction fee will be charged only if refunds are requested.
There is no transaction fee for transfers to another class or program, whether done online or in person.
Transaction fees are as follows:
• $5.00 for each transaction (refund only; no charge for transfers) Facility Rentals:
Once a facility is confirmed and deposit is on file, a $25.00 Facility Transaction Fee will be charged for any cancellation/revision to the original reservation date or for reservation date changes. A $125.00 Rental Date Change Fee will be charged for any change in date to an existing facility reservation in a Large or Grande room, equal to or less than 90 days prior to the reservation. This fee is in addition to any applicable cancellation penalties that may apply.
Cancellations on quarterly use permits at athletic facilities will incur a 25% cancellation fee not to exceed $200.
Cancellations on special events at athletic facilities will incur a 25% cancellation fee (not to exceed $200.00) when cancelling more than 30 days before the reservation date. Cancellations will incur a 25% cancellation fee (no maximum) when cancelling between 14 and 29 days before the reservation date. Cancellation requests less than 14 days are not eligible for a refund.
Late payments on quarterly use permits at athletics facilities will incur a 5% late fee not to exceed $500.
9.2.a
Packet Pg. 257 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
FACILITY DEPOSITS
DESCRIPTION OF SERVICE APPROVED FEE PROPOSED FEE
Facility Deposits
Small Room $125.00 No Change
Medium Room $250.00 No Change
Large Room $500.00 No Change
Grand Room Weekday: Monday-Thursday $500.00 No Change
Grand Room Weekend: Friday-Sunday $1,000.00 No Change
Kitchen $100.00 No Change
Dougherty Valley Performing Arts Center $400.00 No Change Front Row Theater $200.00 No Change
Glass House & Walnut Barn $1,000.00 No Change
Aquatic Group Picnic $100.00 No Change
Gymnasium $500.00 No Change
9.2.a
Packet Pg. 258 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
PARKS & COMMUNITY SERVICES ADVERTISING FEES
Size One Issue Two Issues
20% Off
Three Issues
20% Off
Four Issues
20% Off
Recreation Guide and Playbill Advertising Fees
Approved Proposed Approved Proposed Approved Proposed Approved Proposed Business Card $145.00 No Change $232.00 No Change $349.00 No Change $464.00 No Change One-eighth (⅛)
Page $182.00 No Change $290.00 No Change $436.00 No Change $581.00 No Change One-quarter (¼)
Page $290.00 No Change $464.00 No Change $697.00 No Change $930.00 No Change One-third (⅓)
Page $327.00 No Change $523.00 No Change $784.00 No Change $1,045.00 No Change One-half (½) Page $617.00 No Change $998.00 No Change $1,400.00 No Change $1,975.00 No Change Full Page $1,234.00 No Change $1,975.00 No Change $2,962.00 No Change $3,949.00 No Change Inside Back Cover $1,452.00 No Change $2,323.00 No Change $3,485.00 No Change $4,646.00 No Change For Non-Profit
Approved Proposed Approved Proposed Approved Proposed Approved Proposed Business Card $117.00 No Change $186.00 No Change $278.00 No Change $372.00 No Change One-eighth (⅛)
Page $145.00 No Change $232.00 No Change $349.00 No Change $523.00 No Change One-quarter (¼)
Page $232.00 No Change $372.00 No Change $558.00 No Change $743.00 No Change One-third (⅓)
Page $262.00 No Change $419.00 No Change $627.00 No Change $836.00 No Change One-half (½) Page $494.00 No Change $790.00 No Change $1,186.00 No Change $1,581.00 No Change Full Page $988.00 No Change $1,581.00 No Change $2,369.00 No Change $3,159.00 No Change Inside Back Cover $1,452.00 No Change $2,323.00 No Change $3,485.00 No Change $4,646.00 No Change General Advertising
Approved Proposed Approved Proposed Approved Proposed Approved Proposed Curtain Call $88.00 No Change
Business Card $138.00 No Change $372.00 No Change $152.00 No Change $409.00 No Change One-eighth (⅛)
Page $145.00 No Change $393.00 No Change $160.00 No Change $431.00 No Change One-quarter (¼)
Page $220.00 No Change $594.00 No Change $242.00 No Change $653.00 No Change One-half (½) Page $440.00 No Change $1,188.00 No Change $484.00 No Change $1,307.00 No Change Full Page $880.00 No Change $2,376.00 No Change $968.00 No Change $2,614.00 No Change Four-Color Glossy Rates
Size Rate Per Issue
Approved Proposed
One-quarter (¼) Page $414.00 No Change
One-half (½) Page $688.00 No Change
Full Page $1,375.00 No Change
9.2.a
Packet Pg. 259 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058 Performing Arts Brochure
Size Rate Per Issue
One-half (1/2) Page N/A $220.00
Full Page N/A $440.00
PARKS & COMMUNITY SERVICES
SPECIAL EVENTS PERMIT APPLICATION, PHOTO FILM FEES AND GALLERY FEES
DESCRIPTION OF SERVICE APPROVED FEE PROPOSED FEE
Special Events Permit Application – The Special Event Permit applicant may be required to pay for additional services and City staff costs in addition to the application fee, if determined to be needed for the final approval of the Special Event Permit Application Fee – Special Event Permit and/or payment of a fee is required by Ordinance No. 231 as outlined in the Municipal Code under Division B1 AMUSEMENTS Chapter IV Sections B1 –
121-126
$600.00/Application No Change
Application Fee – Special Event Permit Application Review Fee for Non-Permitted Special Events $50.00/Application No Change Private Fitness Programs Special Permit Fee Application* $25.00 No Change Outdoor Fitness Permit (Resident) $17.00/hr $18.00/Hr
Outdoor Fitness Permit (Non-Resident) $31.00/hr $32.00/Hr Additional Staff Time (in two [2] hour increments)
Building Attendant II $19.00/Hr $22.00/Hr
Recreation Technician $60.00/Hr $85.00/Hr
Recreation Coordinator $72.00/Hr $104.00/Hr
Recreation Supervisor $96.00/Hr Remove
Program Manager / Division Manager / Director $129.00/Hr Remove Commercial Film Fees
Commercial Feature Film / Television Productions / Television Commercials / Industrial Film / Video / Photography Production Fee – Special Event Permit required; Additional fees may be imposed based on the full costs incurred based on the type and scope of use
$1,100.00/Day Minimum No Change
Non-Profit Film / Video / Documentary – Special Event Permit required; Additional fees may be imposed based on the full costs incurred based on the type and scope of use
$550.00/Day Minimum No Change
Photography and Event Video Fees
Professional Royalty Free Licensing Fee/Annual $220.00/Annual No Change Professional Royalty Free Licensing Fee/Day $55.00/Day No Change Rights Managed Independent Fee – Special Event Permit may be required; additional fees based on the full costs incurred based on the type and scope of use
$550.00/Day Minimum No Change
Glass House Interior Photography Fee (Minimum 2 hours) Resident: $100.00/Hr Non-Resident: $125.00/Hr No Change
9.2.a
Packet Pg. 260 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058 Gallery Fees
Lindsay Dirkx Brown Gallery Exhibit Fee
Resident $55.00/Month + 20%
commission on all sales No Change
Non-Resident $110.00/Month + 20%
commission on all sales No Change
Non-Profit Group (Exemption – Youth Art Month) $40.00/Month + 20% commission on all sales No Change
DESCRIPTION OF SERVICE APPROVED FEE PROPOSED FEE
Gallery Fees (continued)
Auxiliary Gallery Spaces (Library, Dougherty Station
Community Center)
$30.00/Two (2) Months + 20%
commission on all sales
No Change
City Hall and Alcosta Senior & Community Center
(Exemption – Senior Artist Groups)
$30.00/Month + 20%
commission on all sales
No Change
NOTES: Forest Home Farms Photography / Filming requires reservation for all Photography / Film / Video and may require a Special Permit.
PARKS & COMMUNITY SERVICES
BANNER PERMIT APPLICATION
DESCRIPTION OF SERVICE APPROVED FEE PROPOSED FEE
Processing Fee $250.00/Application No Change
Installation/Removal Fee $80.00/Per Banner $85.00/Per Banner Pole Rental Fee $15.00/Pole $16.00/Pole
9.2.a
Packet Pg. 261 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
PARKS & COMMUNITY SERVICES
COMMERCIAL FEES FOR DUPLICATION OF HISTORICAL MEDIAL MATERIALS
AND MEMORIAL PROGRAM FEES
COMMERCIAL FEES FOR DUPLICATION OF HISTORIC MEDIA MATERIALS
DESCRIPTION OF SERVICE APPROVED FEE PROPOSED FEE
Commercial Fees For Duplication Of Historic Media Materials Low Resolution JPEG via email (72 dpi) $5.00/Image No Change Medium Resolution JPEG via email (150 dpi) $10.00/Image No Change High Resolution JPEG via email (300 dpi) $15.00/Image No Change Copy of VHS cassette or DVD $25.00/Copy No Change
Copy of recording on CD $20.00/CD No Change
Memorial Program Fees1
Memorial Plaque Purchase for Existing Tree $1,800.00 No Change Memorial Tile 4” x 8” $350.00 No Change
Memorial Benches without Concrete Slab $3,350.00 No Change Memorial Benches with Concrete Slab $4,850.00 No Change NOTES1: Fees for additional memorial items shall be based upon the cost to the City for providing such services including direct cost of item, staff time, and maintenance costs
PARKS & COMMUNITY SERVICES
FOREST HOME FARMS VENUE RENTAL FEES
Rental times are subject to City of San Ramon Rental Information/Policies & Procedures All rates are based on a 4-hour rental minimum. Charges will be assessed on an hourly basis; there will be no proration for half-hour use.
Glass House Brides Room and Outdoor Venue Rentals
DESCRIPTION OF SERVICE APPROVED FEE PROPOSED FEE
Glass House Brides Room & Outdoor Venue –
Resident & Non-Profit $205.00/Hr No Change
Glass House Brides Room & Outdoor Venue –
Private Non-Resident / Commercial $255.00/Hr No Change
Walnut Barn Picnic Rentals $249.00/Four (4) Hours $249.00/Four (4) Hours or $70.00/Hr
9.2.a
Packet Pg. 262 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
PARKS & COMMUNITY SERVICES
BUILDING RENTALS
Rental times are subject to City of San Ramon Rental Information/Policies & Procedures.
Weekend hours for building rentals are from 4:00pm on Friday to 11:59pm on Sunday.
The following room locations definitions are for reference as to room size:
Location Grand Large Medium Small
Alcosta Senior &
Community Center
Vista Grande AB Garden View Room AB
Room 112AB
Vista Grande A
Vista Grande B
Room 112A
Room 112B
Room 113
Room 114
Room 115
Boone House Meeting Room
City Hall P&CS Conference Room
Dougherty Station
Community Center
Ridge View
Room
North/South Meeting
Room
West Meeting Room
North Meeting Room
South Meeting Room
Preschool Room
Dance Studio
East Meeting Room
Classroom 104
San Ramon Library Meeting Room PCS Conference Room
San Ramon Community
Center
Fountain Room Terrace Room Dance Studio
Room 101
Room 102
Room 204
Room 206
San Ramon Olympic Pool Classroom
Dougherty Valley
Performing Arts Center
Studio Room
Amador Rancho Center
Bella Vista Room AB** Bella Vista A*
Bella Vista B*
Harlan Room
Russell Room
Location Rooms Available
Alcosta Senior & Community Center Vista Grande AB, Vista Grande A or B, Garden View Room AB, Room 112AB, 112 A or B, 113, 114, 115
Boone House Meeting Room
Dougherty Station Community Center
Ridge View Room, North/South Meeting Room, West Meeting Room, North Meeting Room, South Meeting Room, Preschool Room, Dance Studio, East Meeting Room, Classroom 104
San Ramon Library Meeting Room, PCS Conference Room
San Ramon Community Center Fountain Room, Terrace Room, Dance Studio, Room 101, 102, 204, 206
San Ramon Olympic Pool Classroom
Dougherty Valley Performing Arts Center Studio Room
Amador Rancho Center Bella Vista Room**, Bella Vista A* or B*, Harlan Room Russell Room
* Monday – Thursday, Bella Vista is available for rent as A and/or B separately or combined; **Friday - Sunday, the only configuration that is available for rent is Bella Vista AB
9.2.a
Packet Pg. 263 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
PARKS & COMMUNITY SERVICES
BUILDING RENTALS
Room Non-Profit
Approved
Weekday
Approved
Weekend
Proposed
Weekday
Proposed
Weekend
Grand Room
Fountain Room $65.00/Hr $145.00/Hr $75.00/Hr $155.00/Hr Ridgeview Room $65.00/Hr $145.00/Hr No Change No Change Large Room
Bella Vista Room $50.00/Hr $95.00/Hr $60.00/Hr $105.00/Hr Terrace Room/
Vista Grande Room/North-South
Meeting Room
$50.00/Hr $95.00/Hr No Change No Change
Medium Room
Russell Room $35.00/Hr $70.00/Hr $40.00/Hr $75.00/Hr
Bella Vista A or B / Vista Grande A
or B/ Gardenview/ West Meeting/
North Meeting/ South Meeting
$35.00/Hr $70.00/Hr No Change No Change
Small Room Rooms 101, 102,
112A, 112B, 113, 114, 115, 204,
206, Classroom 104, East Meeting
Room, PCS Conference Room
$25.00/Hr $50.00/Hr No Change No Change
Dance Studio $25.00/Hr $50.00/Hr No Change No Change
Kitchen* $15.00/Hr $15.00/Hr No Change No Change
Kitchen Only $80.00/Hr $80.00/Hr No Change No Change
Rose Garden** $30.00/Hr $30.00/Hr No Change No Change
Terrace Room Patio Area*** $30.00/Hr $30.00/Hr No Change No Change Ridgeview Room Patio Area**** $30.00/Hr $30.00/Hr No Change No Change Bella Vista Room Patio Area***** $30.00/Hr $30.00/Hr No Change No Change Rental Storage Fee $100.00/Day $100.00/Day No Change No Change Co-Sponsored Groups Weekday Weekend
San Ramon Library PCS Conference Room, Dougherty
Station Library Community Room – Setup and cleanup not
included in fees – Room may be reserved one (1) year in advance
$15.00/Hr No
Change $15.00/Hr No Change
NOTES: * Kitchen rented in conjunctions with a Grand or Large Room ** All hours must correspond with all hours rented in the Fountain Room *** All hours rented must correspond with all hours rented in the Terrace Room **** All hours rented must correspond with all hours rented in the Ridgeview Room ***** All hours rented must correspond with all hours rented in the Bella Vista Room
9.2.a
Packet Pg. 264 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
Room Private Resident
Approved
Weekday
Approved
Weekend
Proposed
Weekday
Proposed
Weekend
Fountain Room $120.00/Hr $270.00/Hr $130.00/Hr $280.00/Hr Ridgeview Room Grand Room $120.00/Hr $270.00/Hr No Change No Change Bella Vista Room $85.00/Hr $145.00/Hr $95.00/Hr $155.00/Hr Terrace Room/ Vista Grande
Room/ North-South Meeting
Room Large Room
$85.00/Hr $145.00/Hr No Change No Change
Russell Room $65.00/Hr $95.00/Hr $70.00/Hr $100.00/Hr
Bella Vista A or B/ Vista Grande
A or B/ Gardenview/ West
Meeting/ North Meeting/ South
Meeting
Medium Room
$65.00/Hr $95.00/Hr No Change No Change
Small Room Rooms 101, 102,
112A, 112B, 113, 114, 115, 204,
206, Classroom 104, East Meeting
Room, PCS Conference Room
$45.00/Hr $70.00/Hr No Change No Change
Dance Studio $45.00/Hr $70.00/Hr No Change No Change
Kitchen* $23.00/Hr $23.00/Hr No Change No Change
Kitchen Only $80.00/Hr $80.00/Hr No Change No Change
Rose Garden** $30.00/Hr $30.00/Hr No Change No Change
Terrace Room Patio Area*** $30.00/Hr $30.00/Hr No Change No Change Ridgeview Room Patio Area**** $30.00/Hr $30.00/Hr No Change No Change Bella Vista Room Patio
Area***** $30.00/Hr $30.00/Hr No Change No Change
Rental Storage Fee $100.00/Day $100.00/Day No Change No Change
Room Private Non-Resident or Commercial
Approved
Weekday
Approved
Weekend
Proposed
Weekday
Proposed
Weekend
Fountain Room $150.00/Hr $335.00/Hr $160.00/Hr $345.00/Hr Ridgeview Room
Grand Room $150.00/Hr $335.00/Hr No Change No Change
Bella Vista Room $105.00/Hr $180.00/Hr $115.00/Hr $190.00/Hr Terrace Room/ Vista Grande
Room/ North-South Meeting Room
Large Room
$105.00/Hr $180.00/Hr No Change No Change
Russell Room $80.00/Hr $115.00/Hr $85.00/Hr $120.00/Hr
9.2.a
Packet Pg. 265 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058 Bella Vista A or B/ Vista Grande A
or B/ Gardenview/ West Meeting/
North Meeting/ South Meeting
Medium Room
$80.00/Hr $115.00/Hr No Change No Change
Small Room Rooms 101, 102,
112A, 112B, 113, 114, 115, 204,
206, Classroom 104, East Meeting
Room, PCS Conference Room
$55.00/Hr $85.00/Hr No Change No Change
Dance Studio $55.00/Hr $85.00/Hr No Change No Change
Kitchen* $25.00/Hr $25.00/Hr No Change No Change
Kitchen Only $80.00/Hr $80.00/Hr No Change No Change
Rose Garden** $30.00/Hr $30.00/Hr No Change No Change
Terrace Room Patio Area*** $30.00/Hr $30.00/Hr No Change No Change Ridgeview Room Patio Area**** $30.00/Hr $30.00/Hr No Change No Change Bella Vista Room Patio Area***** $30.00/Hr $30.00/Hr No Change No Change Rental Storage Fee $100.00/Day $100.00/Day No Change No Change
PARKS & COMMUNITY SERVICES
CITY HALL ROTUNDA
DESCRIPTION OF SERVICE APPROVED FEE PROPOSED FEE
Rental Deposit N/A $2,500.00
Resident Rental Fee N/A $350.00/Hr with 10 hour minimum Resident Non-Profit Rental Fee N/A $250.00/Hr with 10 hour minimum
PARKS & COMMUNITY SERVICES
ALCOSTA SENIOR AND COMMUNITY CENTER AND
RAMONA PARK GAZEBO RENTAL FEES
DESCRIPTION OF SERVICE APPROVED FEE PROPOSED FEE
Alcosta Senior and Community Center and Ramona Park Gazebo Rental Rates
Resident − Private or Group
Weekday
$105.00/Hr
Weekend
$105.00/Hr
Weekday
No Change
Weekend
No Change
Non-Resident − Private or Commercial
Weekday
$135.00/Hr
Weekend
$135.00/Hr
Weekday
No Change
Weekend
No Change
9.2.a
Packet Pg. 266 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
PARKS & COMMUNITY SERVICES
CENTRAL PARK, RANCHO SAN RAMON COMMUNITY PARK, ATHAN DOWNS PARK,
ALCOSTA SENIOR AND COMMUNITY CENTER PARK AND GARDENS,
VALLEY VIEW PARK, RAMONA PARK, SAN RAMON SPORTS PARK,
MEMORIAL PARK, MONARCH PARK, AND HIDDEN VALLEY GROUP PICNIC PARK
RENTAL FEES
DESCRIPTION OF SERVICE APPROVED FEE PROPOSED FEE
Non-Profit Organizations
Groups 1 to 50
Groups 51 to 149
Groups 150-200
Weekday
$58.00/Day
$142.00/Day
$163.00/Day
Weekend
$58.00/Day
$142.00/Day
$163.00/Day
Weekday
$60.00/Day
$147.00/Day
$169.00/Day
Weekend
$60.00/Day
$147.00/Day
$169.00/Day
San Ramon Resident
Groups 1 to 50
Groups 51 to 149
Groups 150-200
Weekday
$111.00/Day
$215.00/Day
$320.00/Day
Weekend
$111.00/Day
$215.00/Day
$320.00/Day
Weekday
$115.00/Day
$223.00/Day
$332.00/Day
Weekend
$115.00/Day
$223.00/Day
$332.00/Day
Commercial Resident
Groups 1 to 50
Groups 51 to 149
Groups 150-200
Weekday
$156.00/Day
$283.00/Day
$528.00/Day
Weekend
$156.00/Day
$283.00/Day
$528.00/Day
Weekday
$162.00/Day
$294.00/Day
$548.00/Day
Weekend
$162.00/Day
$294.00/Day
$548.00/Day
Non-Resident
Groups 1 to 50
Groups 51 to 149
Groups 150-200
Weekday
$204.00/Day
$354.00/Day
$528.00/Day
Weekend
$204.00/Day
$354.00/Day
$528.00/Day
Weekday
$212.00/Day
$368.00/Day
$548.00/Day
Weekend
$212.00/Day
$368.00/Day
$548.00/Day
Food Truck Fee Weekday
$53.00/Day**
Weekend
$53.00/Day**
Weekday
No Change
Weekend
No Change
NOTES: *Central Park and Athan Downs Park is limited to groups up to 200 people, the San Ramon Sports Park and Rancho San Ramon Community Park is limited to groups up to 100 people, Memorial Park Picnic Area is limited to groups of 24 people, and all other group picnic sites are limited to groups up to 50 people. **Food Truck can only be rented in conjunction with an approved facility use permit and must display the City’s Planning Department issued permit.
Park sites listed in an approved Special Event Permit are subject to approved picnic fees.
9.2.a
Packet Pg. 267 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
PARKS & COMMUNITY SERVICES
SAN RAMON OLYMPIC POOL & AQUATIC PARK AND
DOUGHERTY VALLEY AQUATIC CENTER
GROUP PICNIC RENTAL FEES
DESCRIPTION OF SERVICE APPROVED FEE PROPOSED FEE
San Ramon Resident
Groups up to 26 Weekday
$157.00/Session*
Weekend
$157.00/Session*
Weekday
$163.00/Session*
Weekend
$163.00/Session*
Groups 26 to 50 Weekday
$313.00/Session*
Weekend
$313.00/Session*
Weekday
$325.00/Session*
Weekend
$325.00/Session*
Groups 51 and larger
Weekday
Call Parks &
Community
Services for
more information
Weekend
Call Parks &
Community
Services for more
information
No Change No Change
Non-Resident
Groups up to 26 Weekday
$228.00/Session*
Weekend
$228.00/Session*
(DVAC only)
Weekday
$237.00/Session*
Weekend
$237.00/Session*
Groups 26 to 50 Weekday
$390.00/Session*
Weekend
$390.00/Session*
(DVAC only)
Weekday
$405.00/Session*
Weekend
$405.00/Session*
Groups 51 and larger
Weekday
Call Parks &
Community
Services for
more information
Weekend
Call Parks &
Community
Services for more
information
No Change No Change
NOTES: *In addition to rental fees per session, it is required that the daily swim pass be purchased for the group size reserved; in advance and prior to the day of the rental when the reservation is confirmed.
9.2.a
Packet Pg. 268 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
PARKS & COMMUNITY SERVICES
AMPHITHEATER USE
DESCRIPTION OF SERVICE APPROVED FEE PROPOSED FEE
Central Park Amphitheater
All Groups $1,500.00/ten (10) hours of use* ELIMINATE
All Groups $750.00/six (6) hours of use* $125.00/per hour with a six (6) hour minimum*
All Groups $150.00/per hour with a two (2)
hour minimum No Change
Rancho San Ramon Park Amphitheater
All Groups No Current Fee
$84.00/per hour with a six
(6) hour minimum*
All Groups No Current Fee $100.00/per hour with a two
(2) hour minimum*
NOTES: *Requires Special Event Permit application in addition to the fee
9.2.a
Packet Pg. 269 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
PARKS & COMMUNITY SERVICES
OUTDOOR ATHLETIC FACILITIES
DESCRIPTION OF SERVICE APPROVED FEE PROPOSED FEE
Turf Fields
Youth Co-Sponsored Organizations and San Ramon
Valley Unified School District $10.00/Hr $11.00/Hr
Adult Co-Sponsored Organizations, San Ramon
Residents $17.00/Hr $18.00/Hr
Non-Resident $31.00/Hr $32.00/Hr
For Profit Camp/Tournament $212.25 per Field per Day +
Field Hourly Rate
$221 per Field per Day +
Field Hourly Rate
Co-Sponsored Organizations and San Ramon Valley
Unified School District – Special Event Fee $212.25 per Field per Day $221 per Field per Day Extra Fee $152.00/Hr $158.00/Hr
Light Fee at Sports Fields
Co-Sponsored Organizations and San Ramon Valley
Unified School District $25.00/Hr $26.00/Hr
San Ramon Residents $25.00/Hr $26.00/Hr
Non-Resident $49.75/Hr $52.00/Hr
Synthetic Fields – Tiffany Roberts Park
Co-Sponsored Organizations and San Ramon Valley
Unified School District $37.50/Hr $39.00/Hr
San Ramon Residents $49.50/Hr $53.00/Hr
Non-Resident $124.00/Hr $129.00/Hr
Co-Sponsored Organizations and San Ramon Valley
Unified School District – Special Event Fee
$212.25 per Field per Day +
Field Hourly Rate
$221 per Field per Day +
Field Hourly Rate
For Profit Camp/Tournament $425.00 Field Day + Field
Hourly Rate
$442 Field Day + Field
Hourly Rate
Synthetic Fields – Rancho San Ramon Sports Park
Co-Sponsored Organizations and San Ramon Valley
Unified School District $56.00/Hr $59.00/Hr
San Ramon Residents $74.50/Hr $78.00/Hr
Non-Resident $186.00/Hr $193.00/Hr
Co-Sponsored Organizations and San Ramon Valley
Unified School District – Special Event Fee
$212.25 per Field per Day +
Field Hourly Rate
$221 per Field per Day +
Field Hourly Rate
For Profit Camp/Tournament $425.00 per Field per Day +
Field Hourly Rate
$442 per Field per Day +
Field Hourly Rate
Sand Volleyball Courts
San Ramon Residents $17.00/Hr $18.00/Hr
Non-Resident $31.00/Hr $32.00/Hr
Storage Facilities
Rancho San Ramon Community Park $173.75/Mo. Per Unit $181/Mo. Per Unit
9.2.a
Packet Pg. 270 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
PARKS & COMMUNITY SERVICES
OUTDOOR ATHLETIC FACILITIES
Continued
DESCRIPTION OF SERVICE APPROVED FEE PROPOSED FEE
Batting Cages**
Youth Co-Sponsored Organizations and San Ramon Valley
Unified School District $10.00/Hr $11.00/Hr
Adult Co-Sponsored Organizations, San Ramon Residents $17.00/Hr $18.00/Hr Non-Resident $31.00/Hr $32.00/Hr
Concession Stands***
Daily (Special Event Use) Concession Rental Fee**** $50.00 No Change Quarterly Concession Rental Fee $200.00 No Change
Scoreboard – (CENTRAL PARK + RANCHO SAN RAMON)
Private Organizations – Monthly N/A $400.00/ Month
Private Organizations - Daily N/A $100.00/Day
*The Rancho San Ramon Sports Park Batting Cages are included in the rental of the adjoining baseball field (Turf Field).
**For co-sponsored user groups only
***In conjunction with Special Event Permits.
9.2.a
Packet Pg. 271 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
PARKS & COMMUNITY SERVICES
DOUGHERTY STATION COMMUNITY CENTER FRONT ROW THEATER
RENTAL FEES
Events booked on City of San Ramon holidays will follow appropriate weekend rates. Whenever a rental includes weekday and weekend time periods, applicable rental fees will be charged for each time period. Charges will be assessed on an hourly basis; there will be no pro-ration for half-hour use. Rental use will include a basic theatrical sound and light package and use of projector, screen, VCR, CD player and DVD player if desired.
DESCRIPTION OF SERVICE APPROVED FEE PROPOSED FEE
Extra Equipment
Additional microphones $25.00/Day No Change
Podium $25.00/Day No Change
Upright piano $100.00/Day No Change
Other Fees
Basic Sound and Light Package No Charge No Change
Box Office Fees $100.00 No Change
Ticket Printing $0.30/Ticket No Change
Cultural Growth Surcharge* $2.00/Ticket No Change
Cultural Growth Surcharge for non-ticketed
events – less than 50 attendees $30.00 No Change
Cultural Growth Surcharge for non-ticketed
events – 50 or more attendees $70.00 No Change
Patron Ticket Mailing Fee $1.00 No Change
Patron Box Office Purchasing Fee $.17/per ticket No Change Patron Online Purchases Fee $.50/per ticket No Change
Green Room Rental (when used as a dressing
room or green room concurrently with a
performance or rehearsal in the Front Row
Theater)
$45.00 for a maximum eight (8)
hours No Change
Technical Theater Staff** $33.00/hr per person $35.00/hr per person House Staff** $33.00/hr per person $35.00/hr per person San Ramon Resident & Non-Profit / Co-Sponsored Organizations Free Events, Rehearsals (no admission fee),
Ticketed Events, Theatrical Use &
Fundraisers
Weekday
$175.00/Three
(3) Hrs or
$350.00 flat fee
for a max eight
(8) Hrs
Weekend
$225.00/Three
(3) Hrs or
$450.00 flat fee
for a
max eight (8)
Hrs
Weekday
No Change
Weekend
No Change
Hourly Overtime Rate for use over eight (8)
hours
Weekday
$75.00/Hr
Weekend
$100.00/Hr
Weekday
No Change
Weekend
No Change
9.2.a
Packet Pg. 272 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058 Non-Resident Private or Commercial Organization
Free Events, Rehearsals (no admission fee),
Ticketed Events, Theatrical Use &
Fundraisers
Weekday
$275.00/Three
(3) Hrs or
$550.00 flat fee
for a max eight
(8) Hrs
Weekend
$325.00/Three
(3) Hrs or
$650.00 flat fee
for a
max eight (8)
Hrs
Weekday
No Change
Weekend
No Change
Hourly Overtime Rate for use over eight (8)
hours
Weekday
$75.00/Hr
Weekend
$100.00/Hr
Weekday
No Change
Weekend
No Change
NOTES: *Cultural Growth Surcharge – Two dollars ($2.00) will be collected for every ticket sold at DVPAC and the Front Row Theater for all events with ticket prices over $5.00. This money will be used in the subsequent fiscal year to purchase/replace theatrical equipment and/or to offset rental fee for nonprofit groups producing a performance in either City theater.
**Overtime and double time rates for staff will apply as required by law.
9.2.a
Packet Pg. 273 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
PARKS & COMMUNITY SERVICES
DOUGHERTY VALLEY PERFORMING ARTS CENTER RENTAL FEES
Events booked on City of San Ramon holidays will follow appropriate weekend rates. Whenever a rental includes weekday and weekend time periods, applicable rental fees will be charged for each time period. Theatrical usage requires written approval by the Theater Manager and a pre-event meeting to establish the details and appropriateness of the rental prior to the signage of the contract.
DESCRIPTION OF SERVICE APPROVED FEE PROPOSED FEE
Performance Base Rent (Full Day) − Includes Lobby, Theater, Dressing Rooms & Loading Dock
Weekend Friday through Sunday
$1,055.00/Eight (8) hour day
plus reimbursement for required
technical theater and house
management staff
No Change
Weekday Monday through Thursday
$725.00/Eight (8) hour day plus
reimbursement for required
technical theater and house
management staff
No Change
Additional Time (same day) $105.00/Hr plus reimbursement for required technical personnel No Change
Rehearsal and Technical Time – Weekday
(Monday through Thursday)
$439.00/Eight (8) hour day plus
reimbursement for required
technical personnel
No Change
Rehearsal and Technical Time – Weekend
(Friday through Sunday)
$539.00/Eight (8) hour-day plus
reimbursement for required
technical personnel
No Change
Other Fees
Percentage Rent
10% of gross ticket sales or 8%
of gross ticket sales for three (3)
or more shows in the same day if
greater than the base rent
No Change
Rent – Lobby Only $465.00/Eight (8) hour day
(restricted availability) No Change
DVPAC Studio Rental (for a rehearsal or
performance in the Studio Room)
$415.00/Eight (8) hour day plus
reimbursement for required
personnel
No Change
Box Office Fees $400.00 No Change
DVPAC Studio Rental (when used in
conjunction with a performance or rehearsal on
the stage)
$235.00/Eight (8) hour day plus
reimbursement for required
personnel
No Change
Ticket Printing $0.30/Ticket No Change
Cultural Growth Surcharge* $2.00/Ticket No Change
Cultural Growth Surcharge for non-ticketed
events under 300 guest $200.00 No Change
Cultural Growth Surcharge for non-ticketed
events over 300 guest $350.00 No Change
Patron Ticket Mailing Fee $1.00 No Change
9.2.a
Packet Pg. 274 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058 Patron Box Office Ticket Purchasing Fee $.17/per ticket No Change Patron Online Purchases Fee $.50/per ticket No Change
Technical Theater Staff $33.00/hr per person $35.00/hr per person Production Manager II $41.00/hr per person $43.00/hr per person Sign Language Interpreter $100.00/Hr per person No Change House Staff $33.00/hr per person $35.00/hr per person
Basic Sound / Light Production No Charge No Change
Extensive Lighting Production
$225.00 + reimbursement for
additional technical theater staff
(if required)
No Change
Extensive Sound Production
$150.00 + reimbursement for
additional technical theater staff
(if required)
No Change
Spot Lights $100.00/Light + spot light
operator No Change
Sales of Merchandise 25% Commission on Items Sold No Change Marley Dance Floor $150.00/Per event + Labor No Change
Baby Grand Piano $100.00/Eight (8) hour day No Change
Piano Tuning $135.00 Each No Change
Projector Rental $250.00/Per Day No Change
NOTES: *Cultural Growth Surcharge – Two dollars ($2.00) will be collected for every ticket sold at DVPAC and the Front Row Theater for all events with ticket prices over $5.00. This money will be used in the subsequent fiscal year to purchase/replace theatrical equipment and/or to offset rental fee for nonprofit groups producing a performance in either City theater.
**Overtime and double time rates for staff will apply as required by law.
9.2.a
Packet Pg. 275 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
PARKS & COMMUNITY SERVICES
EQUIPMENT RENTAL FEES
DESCRIPTION OF SERVICE APPROVED FEE PROPOSED FEE
Change of Equipment Set-Up Fee $100.00 No Change
Additional Microphone with or without Stand $25.00 No Change Full Length Podium (No PA System) $25.00 No Change
Portable Bar $100.00 No Change
Fountain Room 28’x 12’ Dance Floor (21 Modules) –
Depending on availability and room capacity, additional dance floor modules may be rented for $10.00 for 4’ x 4’ module
$200.00 No Change
Terrace Room 24’ x 8’ Dance Floor (12 Modules) –
Depending on availability and room capacity, additional dance floor modules may be rented $10.00 for 4’ x 4’
module
$150.00 No Change
Carpet Cleaning (Fountain Room) Maintenance Fee Included in Rental No Change
Carpet Cleaning (Terrace Room) Maintenance Fee Included in Rental No Change
Non Refundable- Sanitization/Cleaning Fee (Bundle) $125.00 No Change Non Refundable – Sanitization/Cleaning Fee (Grande) $100.00 No Change Non Refundable- Sanitization/Cleaning Fee (Large) $75.00 No Change Non Refundable- Sanitization/Cleaning Fee (Medium) $50.00 No Change Non Refundable- Sanitization/Cleaning Fee (Small) $25.00 No Change Room A/V System + one (1) microphone – PORTABLE
A/V System $50.00/Per Day No Change
Portable Stage Small $250
Large $500 No Change
Room A/V System + one (1) microphone (SRCC
FOUNTAIN, TERRACE, BELLA VISTA, RUSSELL,
RIDGEVIEW, VISTA GRANDE)
$75.00/Per Day No Change
Room A/V System + one (1) microphone (VISTA
GRANDE RUSSELL) $50.00/Per Day No Change
9.2.a
Packet Pg. 276 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
PARKS & COMMUNITY SERVICES
SAN RAMON OLYMPIC POOL & AQUATIC PARK AND
DOUGHERTY VALLEY AQUATIC CENTER
SPECIAL EVENT AND LANE USE FEES
DESCRIPTION OF SERVICE APPROVED FEE PROPOSED FEE
San Ramon Olympic Pool & Aquatic Park
Whole Facility (Daily Rate) $1,507.00/Day + Guard Fee
(up to 11 hours)
$1,565.00/Day + Guard Fee (up
to 11 hours)
Whole Facility (Hourly Rate after 11 hours) $138.00/Hr + Guard Fee $145.00/Hr + Guard Fee 50-Meter Pool (Daily Rate) $983.00/Day + Guard Fee (up
to 11 hours)
$1,020.00/Day + Guard Fee (up
to 11 hours)
50-Meter Pool (Hourly Rate after 11 hours) $91.00/Hr + Guard Fee $95.00/Hr + Guard Fee 25-Yard Pool (Lap / Training Pool) (Daily
Rate) $655.00/Day + Guard Fee $680.00/Day + Guard Fee
25-Yard Pool (Lap / Training Pool) (Hourly
Rate after 11 hours) $60.00/Hr + Guard Fee $63.00/Hr + Guard Fee Whole Facility – Two (2) Day Rental (Daily
Rental)
$2,360.00/Day + Guard Fee
(up to 11 hours each day)
Includes use of classroom and
timing board (must have a
qualified timer to operate
timing board)
$2,450.00/Day + Guard Fee (up
to 11 hours each day) Includes
use of classroom and timing
board (must have a qualified
timer to operate timing board)
Whole Facility – Two (2) Day Rental (Hourly
Rate after 11 hours each day) $214.00/Hr + Guard Fee $225.00/Hr + Guard Fee Dougherty Valley Aquatic Center
Whole Facility $983.00/Day + Guard Fee (up
to 11 hours each day)
$1,030.00/Day + Guard Fee (up
to 11 hours each day)
Whole Facility (Hourly Rate after 11 hours) $90.00/Hr + Guard Fee $95.00/Hr + Guard Fee Whole Facility – Two (2) Day Rental
$1,557.00/Day + Guard Fee.
Includes use of timing board
(must have qualified timer to
operate timing board)
$1,630.00/Day + Guard Fee.
Includes use of timing board
(must have qualified timer to
operate timing board)
Whole Facility – Two (2) Day Rental (Hourly
Rate after 11 hours each day) $143.00/Hr + Guard Fee. $150.00/Hr + Guard Fee.
Recreation Swim Team Meet $71.00/Hr + Guard Fee. $75.00/Hr + Guard Fee.
Equipment
Colorado Computer
$50.00 per day + $500.00
deposit per event (must have
qualified person to operate
computer)
No Change
9.2.a
Packet Pg. 277 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
PARKS & COMMUNITY SERVICES
SAN RAMON OLYMPIC POOL & AQUATIC PARK AND
DOUGHERTY VALLEY AQUATIC CENTER
SPECIAL EVENT AND LANE USE FEES
Continued
DESCRIPTION OF SERVICE APPROVED FEE PROPOSED FEE
Water Polo Tournament
One (1) Tank – Half Pool $523.00/Day + Guard Fee Remove Fee One (1) Tank – Half Pool – Half Day $324.00/Day + Guard Fee Remove Fee Two (2) Tanks – Full Pool $649.00/Day + Guard Fee Remove Fee Two (2) Tanks – Full Pool – Half Day $457.00/Day + Guard Fee Remove Fee Water Polo Tank New Fee $75.00/Hr per Tank +
Guard Fee
Combined Lane Rental & Lifeguard 25 Yard Course Fee
City Co-Sponsored Groups $8.00/Hr $9.00/Hr
Resident $10.70/Hr $12.00/Hr
Non-Resident $13.40/Hr $15.00/Hr
Combined Lane Rental & Lifeguard 50 Meter Course Fee
City Co-Sponsored Groups $12.90/Hr $14.00/Hr
Resident $17.20/Hr $19.00/Hr
Non-Resident $21.50/Hr $24.00/Hr
Special Event Lifeguard Fees (Guard Fee)
Lifeguard Fees (Guard Fee) $21.00/Hr per Lifeguard $22.00/Hr per Lifeguard Other Fees
Parking Permit Fee $1.00 No Change
9.2.a
Packet Pg. 278 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
PARKS & COMMUNITY SERVICES
SAN RAMON OLYMPIC POOL & AQUATIC PARK AND
DOUGHERTY VALLEY AQUATIC CENTER PRIVATE GROUP RENTAL FEES
DESCRIPTION OF SERVICE APPROVED FEE PROPOSED FEE
San Ramon Resident
Groups up to 50
(minimum of 3 guards required)
$264.00/First two (2) hours -
$80.00/Each additional hour No Change
Groups 51 – 100
(minimum of 5 guards required)
$528.00/First two (2) hours -
$158.00/Each additional
hour
No Change
Groups 101 – 150
(minimum of 7 guards required)
$793.00/First two (2) hours -
$238.00/Each additional
hour
No Change
Non-Resident
Groups up to 50
(minimum of 3 guards required)
$333.00/First two (2) hours -
$80.00/Each additional hour No Change
Groups 51 – 100
(minimum of 5 guards required)
$661.00/First two (2) hours -
$158.00/Each additional
hour
No Change
Groups 101 – 150
(minimum of 7 guards required)
$993.00/First two (2) hours -
$238.00/Each additional
hour
No Change
Lifeguard Fees
Based on group size and amenities requested $21.00/Hr per Guard $22.00/Hr per Guard Inflatable Obstacle Course
Inflatable Add On* $50.00 No Change
NOTES: Special Event Permit may be required. Additional fees based on the full costs incurred based on the type and scope of use.
*In conjunction with Private Group Rental and requires three (3) additional lifeguards to rental costs.
9.2.a
Packet Pg. 279 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
PARKS & COMMUNITY SERVICES
PINE VALLEY AND IRON HORSE GYMNASIA RENTAL FEES
DESCRIPTION OF SERVICE APPROVED FEE PROPOSED FEE
Resident - Private
Individual Gym Floor Fee A, B, or C $66.00/Hr $69.00/Hr Main Gym Floor Fee $129.00/Hr $134.00/Hr
For Profit Camp/ Tournament – Special Event Fee New Fee $221/Day + Gym Hourly Rate Scoreboard Fee $100.00/day No Change
Non-Resident - Private
Individual Gym Floor Fee A, B, C $91.00/Hr $95.00/Hr
Main Gym Floor Fee $179.00/Hr $186.00/Hr
For Profit Camp/ Tournament – Special Event Fee N/A $221/Day + Gym Hourly Rate Scoreboard Fee $100.00/day No Change
City Co-Sponsored Groups
Individual Gym Floor Fee A, B, C $41.00/Hr $43.00/Hr
Main Gym Floor Fee $79.00/Hr $82.00/Hr
Co-Sponsored Organizations and San Ramon Valley
Unified School District – Special Event Fee N/A $221/Day + Gym Hourly Rate
9.2.a
Packet Pg. 280 Attachment: Exhibit 1: Establishing Fees and Charges for various Municipal Services for FY 2022/2022 and Repealing Resolution No. 2021-058
CITY COUNCIL STAFF REPORT
DATE: April 26, 2022
TO: City Council/City Manager
FROM: Kathi Heimann, Parks & Community Services Director By: Keith Haase, Program Manager
SUBJECT: RESOLUTION NO. 2022-059 - Authorizing the City Manager to Execute a License Agreement with Smart Outdoor Inc. for Sponsored Trail Signage Services
RECOMMENDED ACTION
Staff recommends that the City Council approve this resolution authorizing the City Manager to execute a five-year License Agreement with Smart Outdoor, Inc. to establish a program that improves the current San Ramon trail signage and trail markers using corporate sponsorship as a funding source.
BACKGROUND/DISCUSSION
The City of San Ramon has approximately 50 miles of trails, with additional trails being constructed in the coming years. Most of the current trail system has standard signage that includes trail markers and trail rule signs. The current trail system lacks feature such as trailhead signage, trail map overviews with indicators like "You are Here," or mileage indicators. The trail system would benefit from an update that incorporates some of these elements.
In October 2021, staff received a presentation of Smart Outdoor's business model and their trail signage and mobile app program. Smart Outdoor's mission is to renew and refresh trail systems to promote smart and safe recreational enjoyment for all users at no cost to the City. This objective is met by installing Smart Sustainable Safety Signs and managing a mobile application for trails that increases the user's safety and wayfinding experience. In addition to increasing safety on trails, Smart Outdoor’s focuses on making sure their trailhead signage and mileage markers blend into the natural outdoor environment.
The program includes trail signs installed at trailheads and access points, directional signage, and mileage markers set at predetermined distances. Each trailhead and access point sign will contain trail rules, maps, and city branding. Each sign is double-sided and includes a specific identifier and location that can be uploaded into the emergency 911 system to ensure that anyone needing assistance can have their location instantly identified by local first responders.
In addition, signs also have a QR code affixed to them that can be scanned by a mobile device to link to a mobile application to see information such as nearby parks, local weather forecast, local
10.1 Packet Pg. 281
events taking place, or any number of other items to be determined by City staff. As this information is provided in a link, the user does not have to create an account or have a login or password to access the information, so no personal information is collected from the user. Staff recommends, using the Smart Outdoor mobile app as well as our existing Outer Spatial mobile app concurrently to provide wayfinding on the trails. The apps together would fulfill two additional needs Outer spatial shows surrounding area trails and the Smart Outdoor app would provide additional information to the trail users such as local weather, nearby restaurants, bike repair shops, and information on upcoming City events or happenings.
As part of the five-year agreement, all expenses, including design, fabrication, installation, and maintenance, would be covered by Smart Outdoor, which will solicit sponsorships for each sign.
Smart Outdoor secures funding for the entire project through sponsorships recognized on the new signs and the Smart Outdoor mobile app. Smart Outdoor works with Liquid Outdoor Media, a national media and tech company, to provide a full solution for smart trail implementation and identify sponsorship opportunities. This partnership allows Smart Outdoor and Liquid Outdoor Media to locate and secure sponsorship contracts that generate significant revenue to fund all signage installation and maintenance and create a revenue-sharing opportunity for the City.
The revenue sharing aspect of the sponsorship program for the City equates to twenty-five percent (25%) of all positive net profit generated by sponsorships identified by Smart Outdoor or thirty percent (30%) of the net profit generated by sponsorships referred to Smart Outdoor by the City. Revenue sharing "net profit" payments are paid at the end of each quarter or on an annual basis, determined by how sponsorship funds are received. Funds received from Smart Outdoor Inc. include all revenue received from sponsors during the previous quarter, less all costs and charges paid or incurred by Smart Outdoor during that same period that are associated with the design, fabrication, installation, and maintenance of the sponsored signage, and the advertising agency or other fees associated with obtaining and maintaining the sponsorships.
The sponsorship opportunities vary in size depending on the type of sign. For example, trailhead signs have roughly a 20% portion of the total sign dedicated to no more than two sponsors, one on each side of the sign, while a mileage marker has roughly a 4" x 4" sponsor logo affixed. The sponsors are selected with input and approval from the City of San Ramon. Smart Outdoor and Liquid Media target companies interested in the outdoors or healthy living and will not pertain to alcohol, tobacco, marijuana, firearms, adult entertainment, politics or religion, or other companies of a similar nature. Smart Outdoor will consult with the City staff before any sponsorships are finalized.
As this program is based on sponsorship funds, all signs and mileage markers generated from this program are purchased by Smart Outdoor, and each sign will have a sponsor's logo on them.
Once signage is installed, Smart Outdoor will maintain the signs as long as a license agreement is in place. At the end of the agreement, the signs become the property of the City of San Ramon. At that point the sponsor logos would be removed to reveal a San Ramon Logo. Signs are guaranteed to last ten years, but while the City has an agreement with Smart Outdoor, signs will be replaced on an as-needed basis.
10.1 Packet Pg. 282
This agreement is significantly different from any of the City's current Parks & Community Services Department sponsorship efforts. Current efforts result in the City receiving a monetary sponsorship to offset budgeted expenditures. In the agreement with Smart Outdoors, the City has no additional expenditures included in the general fund or capital improvement project programs.
Still, it receives renewed and fresh trail system signage in a way that promotes smart and safe outdoor recreation.
Smart Outdoor Inc. currently has signs in Westchester County, New York; Putnam County, New York; and Franklin Lakes, New Jersey. Smart Outdoor Inc. is currently negotiating with agencies in Pennsylvania and the City of Houston, Texas. In addition, they have been contacted by five more agencies from around the country following their live webinar on April 7, broadcast from the Alamo Creek Trail here in San Ramon. And finally, the Town of Danville has expressed interest in receiving additional information on Smart Outdoor's program.
Smart Outdoor's business model was presented to the City Council's Policy Committee at the January 26, 2022 meeting. The committee favored the project and advised staff to continue working with Smart Outdoor and, if feasible, secure an agreement to replace existing San Ramon Trail signage. The committee also requested that the Parks & Community Services Commission oversee the trail signage design approval.
The Smart Outdoor program was also presented to the Open Space Advisory Committee on April 11, 2022. The majority of the committee had positive feelings towards the increased safety aspects the signage offered and having a new and fresh look for the San Ramon Trails system.
However, some members had concerns about monetizing the trails and using corporate sponsor logos on the trails. The committee looks forward to having input on the project at future meetings.
Staff approached this project with several City Council and Parks, Trails, Open Space, and Recreation Master Plan goals in mind. A partnership with Smart Outdoor addresses the City Council's goals of increasing safety in the community, establishing a revenue stream for infrastructure and programs that do not currently exist, providing a cost-effective method to improve services, maintaining and improving infrastructure, and increasing the ability for the City to communicate with residents.
Additionally, the project addresses a High Priority goal (1.4C) outlined in the Parks, Trails, Open Space, and Recreation Master Plan of strategically installing directional trail signage at trailheads and intersections. The goal description explains signage provides trail route options and connections to increase awareness and reduce the stress of potentially getting lost. In addition, new trail signage should also provide directional information and indicate routes and nearby destinations.
FISCAL ANALYSIS
10.1 Packet Pg. 283
The City of San Ramon incurs no fiscal expenditures. Funding for the trail signage will be provided by sponsorships secured by Smart Outdoor Inc. City staff will have to provide the necessary information, such as GIS maps, for Smart Outdoor to plan the network of signs.
The City will receive revenue through this partnership, as Smart Outdoor Inc. will provide the City 25-30% net profit sharing after full cost of signage has been covered, estimated at $100,000, over the five-year license agreement to go towards trail maintenance, improvement, and programming of the San Ramon Trails system.
Staff has considered an in-house project of a similar nature but based on the staff time to design the plan and design signage and the associated costs of fabrication, installation, and ongoing maintenance. This does not make this a fiscally viable option. The estimated fully-loaded costs for the proposed Smart Outdoor signage are $19,500 per Trailhead, $18,500 per Access Point, and $600 per mileage marker.
STEPS FOLLOWING APPROVAL
Staff will prepare the License Agreement with Smart Outdoor Inc.
ATTACHMENT
A: Current City of San Ramon Signage
B: Sample Smart Outdoor Signage
C: Smart Outdoor Inc Presentation
10.1 Packet Pg. 284
RESOLUTION NO. 2022-059
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON
AUTHORIZING THE CITY MANAGER TO EXECUTE A LICENSE AGREEMENT WITH SMART OUTDOOR INC. FOR SPONSORED TRAIL SIGNAGE SERVICES WHEREAS, the City of San Ramon offers the San Ramon Trail system for the health and well-being of the community; and
WHEREAS, Smart Outdoor Inc. desires to establish a program to renew and refresh the San Ramon trail system in a way that promotes smart and safe recreational enjoyment for all users at no cost to the City; and
WHEREAS, the program provides sources of useful information for patrons of the San Ramon by way of signage and other cell phone applications; and WHEREAS, the program information can be uploaded into the emergency 911 system to assist first responders locate those in need; and
WHEREAS, Smart Outdoor Inc. has previously established a program and secured sponsorships for other agencies in the United States which generated financial support for such trails; and
WHEREAS, the City will receive a share of the net profit resulting from sponsorships to maintain, improve and program the San Ramon Trails; and WHEREAS, all expenses, including design, fabrication, installation and maintenance, is the responsibility of Smart Outdoor Inc. during the term of the agreement, and there is no expenditure impact on the City Budget; and
WHEREAS, upon the termination of the agreement with Smart Outdoor Inc., signs shall become the sole property of the City of San Ramon; and
NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of San Ramon does hereby authorize the City Manager to execute a five-year License Agreement with Smart Outdoor Inc. for sponsored trail signage services.
PASSED, APPROVED AND ADOPTED at the meeting of April 26, 2022 by the following votes:
AYES:
NOES:
ABSENT:
10.1 Packet Pg. 285
ABSTAIN:
________________________
Dave Hudson, Mayor
ATTEST:
________________________
Christina Franco, City Clerk
10.1 Packet Pg. 286
Current San Ramon Trails - Rule Signs and Trail Markers Trail Rules Sign
Trail Markers
10.1.a
Packet Pg. 287 Attachment: A: Current City of San Ramon Signage (2022-059 : San Ramon Trails Signage Update – Smart Outdoor Inc.)
ALAMO CREEK TRAIL
BRONX RIVER
PATHWAY
30” x 45” 20” x 45”
City of San Ramon
Trail Heads Access Point Left side
of post
Right side
of post
Alamo Creek Trail -01 Alamo Creek Trail -01
ALAMO CREEK TRAIL
San Ramon Trails
6x6” Post
Front
South 5
MILE San Ramon Trails
MILE 5
SAN RAMON TRAILS
ALAMO CREEK TRAIL
10.1.b
Packet Pg. 288 Attachment: B: Sample Smart Outdoor Signage (2022-059 : San Ramon Trails Signage Update – Smart Trail Heads Trail Heads
City of San Ramon
City of San Ramon
City of San Ramon
TRAIL COSES AT DUSK. - Trail Hours: dawn to dusk, year-round - Stay on designated trails.
- No smoking or alcoholic beverages allowed on any
trail or in any open space area.
- Bicycle speed limit: 15 m.p.h. maximum.
- All bicycles must have a bell to signal other trail users - Bicycles always yield to pedestrians and horses.
before passing, slow down, ring bell & establish verbal contact. - Pedestrians have the right of way on paved trails
- Horses have the right of way on soft trails
- No horses on paved trails
- Pets must be under control leashed on a six foot or shorter leash at all times.
- Do not disturb the plants or animals.
- Pack it in. Pack it out!
- No structures (including vendor equipment) allowed
within the trail property boundaries.
- No camping or camp fires allowed.
- Close cattle gates after each use
- No motorized vehicles allowed. .
M
M
M
M
M
ALAMO CREEK TRAIL
City of San Ramon
Alamo Creek Trail M
Parking Areas
Fix-it Station
Stretch Station
THP
Mile Markers
LEGEND
Trail Head
A Access Point
Sign Header options
CDEFG
AB
NO Sponsor Shown with sponsor
Sponsor plate options
BRONX RIVER
PATHWAY
BRONX RIVER
PATHWAY
10.1.b
Packet Pg. 289 Attachment: B: Sample Smart Outdoor Signage (2022-059 : San Ramon Trails Signage Update – Smart Mile Markers
6x6” Post ad size 4”w x 3.5”h No Sharp edges
Front
South
Back
North
Left
With
Sponsor
Round
Right Option
Elevation
36"
6"
6"
5MILE San Ramon Trails
5 MILE San Ramon Trails
EMERGENCY
911 POLICE
MEDICALFIRE
SOS
This is your location Mile5
MILE 5
5 MILE ALAMO CREEK TRAIL
5 MILE San Ramon Trails
10.1.b
Packet Pg. 290 Attachment: B: Sample Smart Outdoor Signage (2022-059 : San Ramon Trails Signage Update – Smart
BIKE PATH
BEACH
FOOD & SHOPS
BIKE PATH
San Ramon Trails
ALAMO CREEK
TRAIL
STATION
5 MILE
ALAMO CREEK
TRAIL
Parking Areas
Fix-it Station
Stretch Station
P
ALAMO CREEK
TRAIL
Parking Areas
Fix-it Station
Stretch Station
P
BRONX RIVER
PATHWAY San Ramon Trails
10.1.b
Packet Pg. 291 Attachment: B: Sample Smart Outdoor Signage (2022-059 : San Ramon Trails Signage Update – Smart
10.1.b
Packet Pg. 292 Attachment: B: Sample Smart Outdoor Signage (2022-059 : San Ramon Trails Signage Update – Smart Outdoor Inc.)
10.1.b
Packet Pg. 293 Attachment: B: Sample Smart Outdoor Signage (2022-059 : San Ramon Trails Signage Update – Smart Outdoor Inc.)
10.1.b
Packet Pg. 294 Attachment: B: Sample Smart Outdoor Signage (2022-059 : San Ramon Trails Signage Update – Smart Outdoor Inc.) San Ramon
Trail Signage –
Smart Outdoor Inc.
APRIL 26, 2022
10.1.c
Packet Pg. 295 Attachment: C: Smart Outdoor Inc Presentation (2022-059 : San Ramon Trails Signage San Ramon Trail System
The current trail system has approximately 50 miles of trails
Standard signage – Trail Rules / Trail Markers
Public Services and PCS staff collaborate to identify trail signage that needs maintenance or replacement
10.1.c
Packet Pg. 296 Attachment: C: Smart Outdoor Inc Presentation (2022-059 : San Ramon Trails Signage San Ramon Trail System
10.1.c
Packet Pg. 297 Attachment: C: Smart Outdoor Inc Presentation (2022-059 : San Ramon Trails Signage Smart Outdoor Inc.
Mission is to renew and refresh trail systems in a way that promotes smart and safe recreational enjoyment for all users at no cost to the partner agency.
Installation of Smart Sustainable Safety Signs and trail markers linked to 911 dispatch
Manage a mobile application
10.1.c
Packet Pg. 298 Attachment: C: Smart Outdoor Inc Presentation (2022-059 : San Ramon Trails Signage Smart Outdoor Inc.
Trail Head Rules Sign Trail Markers Directional Sign
10.1.c
Packet Pg. 299 Attachment: C: Smart Outdoor Inc Presentation (2022-059 : San Ramon Trails Signage Smart Outdoor Inc.
Mobile Application
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Packet Pg. 300 Attachment: C: Smart Outdoor Inc Presentation (2022-059 : San Ramon Trails Signage Funding Through Sponsorships
Smart Outdoor Inc. partners with Liquid Outdoor Media Together they work with City Staff to identify and secure sponsorship contracts that fund all expenses including:
Design
Fabrication
Installation
Maintenance
In addition, the City will receive 25-30% of the overall net profit generated by sponsorships
10.1.c
Packet Pg. 301 Attachment: C: Smart Outdoor Inc Presentation (2022-059 : San Ramon Trails Signage Sponsorship Recognition
10.1.c
Packet Pg. 302 Attachment: C: Smart Outdoor Inc Presentation (2022-059 : San Ramon Trails Signage Smart Outdoor Inc.
Smart Outdoor Program
Smart Outdoor secures sponsorship funding
Smart Outdoor proposes a comprehensive plan for approval Smart Outdoor covers all expenses – design, fabrication, installation Smart Outdoor maintains all signage during duration of agreement City realizes no general fund or CIP expenditures
City realizes 25-30% revenue sharing of net profit
City owns all signage at end of agreement
Sponsor recognition on signs and trail markers
10.1.c
Packet Pg. 303 Attachment: C: Smart Outdoor Inc Presentation (2022-059 : San Ramon Trails Signage Smart Outdoor Inc. Timeline
Finalize license agreement
Smart Outdoor to provide a comprehensive plan for sign placement City to approve location of signage and sign design/content Includes OSAC input and Parks Commission approval
Smart Outdoor to secure sponsor for signs
City to approve sponsor
Smart Outdoor to work with Police/Fire Dispatch to upload information
Smart Outdoor to design mobile application
City to provide initial content and approve information Smart Outdoor to install signage
Anticipated Fall 2022
10.1.c
Packet Pg. 304 Attachment: C: Smart Outdoor Inc Presentation (2022-059 : San Ramon Trails Signage
CITY COUNCIL STAFF REPORT
DATE: April 26, 2022
TO: City Council/City Manager
FROM: Craig Stevens, Police Chief
By: Denton Carlson, Police Captain
SUBJECT: Public Hearing: Introduction of Ordinance (Next in Line) – Amending Title B, Division B7 (Public Peace, Morals and Welfare) by Adding Chapter XVII (Specialized or Military Equipment Use), Section B7-300, to the San Ramon Municipal Code Relating to Military Equipment Funding, Acquisition, and Use Policy
RECOMMENDED ACTION
Staff recommends that the City Council introduce the Ordinance (next in line), waive the public reading and read by title only, open the public hearing, take public testimony, close the public hearing, and set the Ordinance for adoption at the May 10, 2022 City Council Meeting.
BACKGROUND/DISCUSSION
In September of 2021, the California State Legislature passed Assembly Bill 481 titled, “Law enforcement and state agencies: military equipment: funding, acquisition, and use” (see Attachment A). A.B. 481 was approved by Governor Newsom on September 30, 2021, and amended California Government Codes §§7070 - 7075, effective January 1, 2022.
In summary, A.B. 481 requires the San Ramon Police Department (SRPD) to obtain City Council approval at a regular and open meeting under the Brown Act, prior to taking certain actions related to funding, acquisition, or use of “military equipment,” as defined in Government Code §7070(c). A.B. 481 also requires City Council approval for the continued use of military equipment acquired prior to January 1, 2022, and such approval must be initiated with the City Council no later than May 1, 2022.
City Council approval would be given by passage of an ordinance adopting a Military Equipment Use Policy (“Policy”). Government Code §7070(d) defines “Military equipment use policy” as a publicly released, written document governing the use of military equipment by a law enforcement agency that includes, at a minimum, all of the following:
(1) A description of each type of military equipment, the quantity sought, its capabilities, expected lifespan, and product descriptions from the manufacturer of the military equipment.
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(2) The purposes and authorized uses for which the law enforcement agency or the state agency proposes to use each type of military equipment. (3) The fiscal impact of each type of military equipment, including the initial costs of obtaining the equipment and estimated annual costs of maintaining the equipment. (4) The legal and procedural rules that govern each authorized use. (5) The training, including any course required by the Commission on Peace Officer Standards and Training, that must be completed before any officer, agent, or employee of the law enforcement agency or the state agency is allowed to use each specific type of military equipment to ensure the full protection of the public’s welfare, safety, civil rights, and civil liberties and full adherence to the military equipment use policy. (6) The mechanisms to ensure compliance with the military equipment use policy, including which independent persons or entities have oversight authority, and, if applicable, what legally enforceable sanctions are put in place for violations of the policy.
(7) For a law enforcement agency, the procedures by which members of the public may register complaints or concerns or submit questions about the use of each specific type of military equipment, and how the law enforcement agency will ensure that each complaint, concern, or question receives a response in a timely manner.
The San Ramon Police Department’s Specialized or Military Equipment Use Policy was posted for public viewing on the City’s website on March 25, 2022, to ensure compliance with the legislative requirement it be posted, at a minimum, thirty (30) days before conducting any public hearing on the Policy. To encourage public participation, any proposed or final Policy must be posted on SRPD’s website page for as long as the military equipment is available for use.
The City Council may approve the Policy only if it determines all of the following, as stated in Government Code §7071(d)(1)(A)-(D):
(d)(1) The governing body shall only approve a military equipment use policy pursuant to this chapter if it determines all of the following:
(A) The military equipment is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety. (B) The proposed military equipment use policy will safeguard the public’s welfare, safety, civil rights, and civil liberties.
(C) If purchasing the equipment, the equipment is reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety.
(D) Prior military equipment use complied with the military equipment use policy that was in effect at the time, or if prior uses did not comply with the accompanying military equipment use policy, corrective action has been taken to remedy nonconforming uses and ensure future compliance.
If the City Council does not approve the continuing use of military equipment by adoption of the Policy within one hundred and eighty (180) days of submission of such Policy to the City Council, then SRPD must cease its use of the military equipment until it receives approval of the City Council.
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Once the Policy is approved by ordinance, and for as long as the military equipment is available for use, SRPD must:
1. Submit to the City Council an annual military equipment report, consistent with Government Code §7072(a), within one year of Policy approval and every year thereafter;
2. Make the annual military equipment report publicly available on SRPD’s website page; and
3. Within thirty (30) days of submitting and publicly releasing the annual military equipment report, hold a publicized community engagement meeting at which the general public may discuss and ask questions regarding SRPD’s annual military equipment report and the Policy.
The City Council shall, at least once annually, review the ordinance, the Policy and the annual military equipment report prepared by SRPD, and determine by resolution the following:
1. Whether the use of the military equipment in the past year has complied with the Policy; and
2. Whether to continue the ordinance and Policy, or to take action by ordinance to modify the Policy or to repeal the ordinance.
Should the City Council determine that a type of military equipment identified in the annual military equipment report has not complied with the standards set forth in the Policy, the City Council shall either disapprove its authorization for that type of military equipment or require modifications to the Policy to the extent that such modifications will resolve the lack of compliance.
The proposed Ordinance and Policy were presented to the Policy Committee on March 23, 2022.
Members of the Policy Committee recommended forwarding the Ordinance and Policy to the City Council for approval once clarifying language associated with the acquisition of additional equipment not currently in the San Ramon Police Department’s inventory and language surrounding the San Ramon Police Department’s current inventory was added. The recommended language is now included in the Ordinance and the Policy posted on the City’s website.
The Policy shall continue in effect until it is amended or repealed by ordinance of the City Council.
Attached to this staff report is the proposed Specialized or Military Equipment Use Ordinance (see Attachment B), which also includes as Exhibit 1 the proposed SRPD Policy 708, “Specialized or Military Equipment Policy,” for the City Council’s consideration and comments.
FISCAL ANALYSIS
The proposed Specialized or Military Equipment Use Ordinance will have no fiscal impact on the City, except that City Staff will spend more time on administration and compliance with A.B. 481 regulations for as long as the City Council continues to approve the Specialized or Military Equipment Policy and the military equipment is available for use.
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STEPS FOLLOWING APPROVAL
If the City Council desires to make changes to the Ordinance, it will be reintroduced at the May 10, 2022, City Council Meeting. If no changes are made, the Ordinance will be considered for adoption at the May 10, 2022, City Council Meeting.
ATTACHMENT
B: Ordinance (Next in Line)
A: Bill Text - AB-481
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ORDINANCE No. (Next in Line)
ORDINANCE OF THE CITY OF SAN RAMON
AMENDING TITLE B (REGULATIONS), DIVISION B7 (PUBLIC PEACE, MORALS
AND WELFARE) BY ADDING CHAPTER XVII (SPECIALIZED OR MILITARY EQUIPMENT USE), SECTION B7-300, TO THE SAN RAMON MUNICIPAL CODE
RELATING TO MILITARY EQUIPMENT FUNDING, ACQUISITION
AND USE POLICY
THE CITY COUNCIL OF THE CITY OF SAN RAMON DOES ORDAIN as follows:
SECTION 1: Findings
The City Council of the City of San Ramon makes the following findings:
A. Assembly Bill 481 approved September 30, 2021 (codified as Chapter 12.8 of the California Government Code and commencing with section 7070 et seq.) requires a local law enforcement agency, such as the San Ramon Police Department, to have a military equipment use policy approved by the City Council prior to requesting, seeking funding, acquiring, collaborating with other jurisdictions about the deployment of military equipment, or using military equipment.
B. The San Ramon Police Department Policy 708, “Specialized or Military Equipment Policy” (“Policy”) is attached as Exhibit 1 and incorporated into this Ordinance.
C. The Policy has been posted on the City’s website for at least 30 days starting on March 25, 2022.
D. The City Council has conducted a public hearing on the Policy during a regularly scheduled City Council meeting on April 26, 2022 and considered all written and verbal comments, as well as the report and presentation from staff.
E. The City Council has reviewed the Policy and finds that it meets the requirements of State law and is consistent with the public safety provisions of the San Ramon Police Department Policy Manual.
F. The City Council determines that:
1. The military equipment identified in the Policy is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety.
2. The proposed Policy, attached as Exhibit 1 and identified as San Ramon Police Department Policy 708, will safeguard the public’s welfare, safety, civil rights, and civil liberties.
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3. If purchasing the equipment identified in the Policy, the equipment is reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety.
4. Prior military equipment use complied with the military equipment use policy that was in effect at the time, or if prior uses did not comply with the accompanying military equipment use policy, corrective action has been taken to remedy nonconforming uses and ensure future compliance.
SECTION 2. DIVISION B7 (Public Peace, Morals and Welfare), CHAPTER XVII (Specialized or Military Equipment Use), SECTION B7-300 is hereby added to TITLE B of the City of San Ramon’s Municipal Code and shall read as follows:
DIVISION B7-PUBLIC PEACE, MORALS AND WELFARE
Chapter XVII- Specialized or Military Equipment Use
B7-300. Approval of the Policy. The City Council of the City of San Ramon approves the adoption of San Ramon Police Department Policy 708, “Specialized or Military Equipment Policy,” attached and incorporated as Exhibit 1 into this Ordinance. In doing so, the City Council directs that:
A. Staff is authorized to request, seek funding, acquire, collaborate with other jurisdictions, and use new or existing military equipment consistent with this Policy.
B. Staff shall maintain the Policy on the Police Department’s website page for as long as the military equipment is available for use.
C. Pursuant to Cal. Gov’t Code section 7072, the Police Department shall, for as long as the military equipment is available for use:
1. submit to the City Council an annual military equipment report, consistent with Cal. Gov’t Code section 7072(a), within one (1) year of Policy approval and every year thereafter;
2. make the annual military equipment report publicly available on the Police Department’s website page; and
3. within thirty (30) days of submitting and publicly releasing the annual military equipment report, hold a publicized community engagement meeting at which the general public may discuss and ask questions regarding the Police Department’s annual military equipment report and the Policy.
D. At least once annually, the City Council shall review this Ordinance, the Policy and the annual military equipment report prepared by the Police Department, pursuant
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to Cal. Gov’t Code section 7072, and determine by resolution, pursuant to Cal.
Gov’t Code section 7071, the following:
1. whether the use of the military equipment in the past year has complied with the Policy; and
2. whether to continue the Ordinance and Policy, or to take action by ordinance to modify such Policy or to repeal the Ordinance.
E. Staff shall seek approval from the City Council prior to the acquisition or use of any specialized or military equipment, as defined in Cal. Gov’t Code section 7070, that is not held in the Police Department’s current inventory unless exigent circumstances exist where delaying the acquisition or use of the equipment would jeopardize the safety of the San Ramon Community or members of the Police Department. If such circumstances exist, notification of the acquisition or use of the equipment, including a summary of the exigent circumstances preventing the Police Department from giving prior notice, will be provided to the City Council at the first regularly scheduled public meeting following the equipment’s acquisition or use.
F. The Policy shall continue in effect until it is amended or repealed by ordinance of the City Council.
B7-301 through B7-309. Reserved.
SECTION 3: CEQA
The City Council finds that this ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15378 and 15061 of the CEQA Guidelines in that the activity has no potential for resulting in a direct or reasonably foreseeable indirect physical change in the environment.
SECTION 4: Severability
If any part of this Ordinance is held invalid for any reason by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portion of this Ordinance, and the City Council hereby declares that it would have passed the remainder of the Ordinance if such invalid portion thereof had been deleted.
SECTION 5: Effective Date
This ordinance shall take effect thirty (30) days from the date of its passage. Before the expiration of fifteen (15) days after its passage, this ordinance shall be posted in three (3) places
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within the City of San Ramon along with the names of the members of the City Council voting for and against the same.
The foregoing ordinance was introduced at the meeting of the City Council of the City of San Ramon on April 26, 2022 and after public hearing, was adopted on May 10, 2022 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_______________________
David E. Hudson, Mayor
ATTEST:
________________________
Christina Franco, City Clerk
Exhibit 1: San Ramon Police Department Policy 708, “Specialized or Military Equipment Policy”
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San Ramon PD CA Policy Manual
Specialized or Military Equipment
Specialized or Military Equipment
708.1 PURPOSE AND SCOPE
The purpose of this policy is to provide guidelines for the approval, acquisition, and reporting requirements of specialized or military equipment (Government Code § 7070; Government Code § 7071; Government Code § 7072).
708.1.1 DEFINITIONS
Definitions related to this policy include:
Governing body – The elected or appointed body that oversees the Department.
Military equipment – As defined in California Government Code § 7070, military equipment includes but is not limited to the following (For clarification purposes, this is not a list of the equipment in use by the San Ramon Police Department, but a list of equipment classified as military equipment under California Government Code § 7070. For a complete list of equipment in use by the San Ramon Police Department, please reference the complete San Ramon Police Department Specialized or Military Equipment inventory list found at the conclusion of this Policy):
• Unmanned, remotely piloted, powered aerial or ground vehicles. • Mine-resistant ambush-protected (MRAP) vehicles or armored personnel carriers.
However, police versions of standard consumer vehicles are specifically excluded. • High mobility multipurpose wheeled vehicles (HMMWV), two-and-one-half-ton trucks,fiveton trucks, or wheeled vehicles that have a breaching or entry apparatus attached. However, unarmored all-terrain vehicles (ATVs) and motorized dirt bikes are specifically excluded. • Tracked armored vehicles that provide ballistic protection to their occupants and utilize a tracked system instead of wheels for forward motion.
• Command and control vehicles that are either built or modified to facilitate the operational control and direction of public safety units. • Weaponized aircraft, vessels, or vehicles of any kind. • Battering rams, slugs, and breaching apparatuses that are explosive in nature. However, items designed to remove a lock, such as bolt cutters, or a handheld ram designed to be operated by one person, are specifically excluded.
• Firearms and ammunition of .50 caliber or greater. However, standard issue shotguns are specifically excluded.
• Ammunition of .50 caliber or greater. However, standard issue shotgun ammunition is specifically excluded.
• Specialized firearms and ammunition of less than .50 caliber, including assault weapons as defined in Penal Code § 30510 and Penal Code §30515, with the exception of standardissue service weapons and ammunition of less than .50 caliber that are issued to officers.
Policy
708
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Packet Pg. 313 Attachment: B: Ordinance (Next in Line) (2022-24 : Specialized and Military Equipment Ordinance) San Ramon Police Department
San Ramon PD CA Policy Manual
Specialized or Military Equipment