CITY COUNCIL AGENDA
May 24, 2022
WE PROVIDE EFFICIENT DELIVERY OF QUALITY PUBLIC SERVICES THAT ARE
ESSENTIAL TO THOSE WHO LIVE AND WORK IN SAN RAMON
David E. Hudson, Mayor • Sridhar Verose, Vice Mayor
Mark Armstrong, Councilmember • Scott Perkins, Councilmember • Sabina Zafar, Councilmember Agenda Questions: Please call the City Clerk (925) 973-2539 Documents received after publication of this Agenda and considered by the City Council in its deliberation will be available for inspection in the City Clerk’s Office at 7000 Bollinger Canyon Road, San Ramon during normal business hours and in the red binder at the Council meeting.
Council Chamber
7000 Bollinger Canyon Road
REGULAR MEETING – 7:00 PM
MEETING PROCEDURES
Pursuant to AB 361, the City is authorized to hold public meetings via teleconferencing and to make public meetings accessible telephonically or otherwise electronically to all members of the public. This meeting will be conducted both in-person and remotely via Zoom. Please note that remote participation in the meeting is optional, and if there are technical or connection issues with Zoom, the City Council meeting will continue.
It is recommended that anyone wishing to view and/or participate in the meeting virtually download the Zoom application, www.zoom.us, before the start of the meeting. Zoom participants will have the opportunity to speak during one of the Public Comment periods (for topics not on the agenda), in addition to each of the agendized items.
If you would like to submit written public comment via email, please do so by 5:00 p.m. on Tuesday, May 24, 2022, to [email protected]. Please include “Public Comment 5/24/2022” in the subject line. In the body of the email please include your name and the item you wish to comment on. Written comments submitted will be provided to the Council prior to the start of the meeting. Written public comment will not be read aloud during the meeting. If you wish to make your comments heard, you must participate in the Zoom meeting or attend the meeting in person.
There will be zero tolerance for any person addressing the Council making profane, offensive and disruptive remarks, or engaging in loud, boisterous, or other disorderly conduct, that disrupts the orderly conduct of the public meeting.
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HOW TO VIEW OR PARTICIPATE IN THE MEETING:
1. In-Person – San Ramon City Hall, Council Chamber, 7000 Bollinger Canyon Road
2. To view or participate in the meeting through Zoom
Livestream online at: https://cityofsanramon.zoom.us/j/99059666224 Webinar ID: 990 5966 6224
Use the “Raise Your Hand” button to request to speak when Public Comment is being taken on the Agenda item. You will then be unmuted when it is your turn to make your comment for up to three minutes. After the allotted time, you will then be re-muted.
3. To view the meeting live online at: www.sanramon.ca.gov/YouTube
4. To listen or participate in the meeting by telephone, dial: +1 (669) 900-6833 Webinar ID: 990 5966 6224
Use *9 on your telephone to raise your hand and request to speak when Public Comment is being taken on the Agenda item. You will then be unmuted when it is your turn to make your comment for up to three minutes. After the allotted time, you will then be remuted. 3 City Council Meeting – May 24, 2022
1. CALL TO ORDER/ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. ANNOUNCEMENTS
3.1 Changes and Additions to the Agenda
3.2 If you wish to speak under Public Comment or regarding an agenda item please fill out a speaker card located in the back of the room and submit it to the City Clerk. If you are participating remotely, click the “Raise Your Hand” button on your computer or *9 on your telephone to request to speak when Public Comment is being taken on the Agenda item.
3.3 Board, Committee and Commission Meetings
A complete list of upcoming meetings may be found on the City's website at:
www.sanramon.ca.gov. Subscription service is available at the link for automatic meeting notification. Contact the City Clerk with questions, (925) 973-2539.
4. PUBLIC COMMENT
Members of the audience are encouraged to address the City Council on any non-agenda item.
Members of the public who are participating via Zoom will have the opportunity to make comments to the City Council live through the Zoom application.
Comments from the public on non-agenda items may also be submitted by email to [email protected]. Comments received by email will not be read aloud; however, they will be forwarded to the Council for their consideration. If you wish to present your comments to the public, you may do so in-person, by Zoom, or by telephone during this Public Comment period or the second Public Comment period, later in the meeting. No Council action can be taken at this meeting on issues raised during Public Comment, whether submitted in person or remotely. Those wishing to have an item brought before the City Council for consideration must request so during a City Council meeting. Upon Council approval, the item will be place on the Council Policy Committee Agenda for further consideration.
For the first round of Public Comment on non-agenda items, the first 10 people to speak will have three minutes to address the Council on matters not on the agenda. Any additional Public Comment will be accommodated later in the meeting.
5. CONSENT CALENDAR
Consent Calendar items are considered routine and are acted upon by the City Council with a single action. Members of the audience wishing to provide public input may request (by email to the City Clerk or under Item 4 Public Comment) that the City Council remove the item from the Consent Calendar. Members of the public may request that items be removed from the Consent Calendar, however, the decision to remove the item is solely at the discretion of the City Council.
With respect to the approval of resolutions and ordinances, the reading of the title thereto shall be deemed a motion to waive a reading of the complete resolution or ordinance and unless there is a request by a Council member that the resolution or ordinance be read in full, further reading of the resolution or ordinance shall be deemed waived by unanimous consent of the Council. 4 City Council Meeting – May 24, 2022
5.1 Minutes of the City Council Workshop - May 10, 2022 Recommendation: Approve Minutes
5.2 Minutes of the City Council Regular Meeting - May 10, 2022 Recommendation: Approve Minutes
5.3 Minutes of the City Council/Planning Commission Joint Meeting - May 17, 2022 Recommendation: Approve Minutes
5.4 Register of Demands as Presented by the City Treasurer (Period Ending April 30, 2022)
Recommendation: Approve Register of Demands
5.5 Minute Order No. 2022-013 - Authorizing the Continued Use of Teleconferencing for the Meetings of All City Legislative Bodies for the Next 30 Days, Pursuant to the Provisions of AB 361 and as Adopted by Minute Order No. 2021-005 Recommendation: Approve Minute Order No. 2022-013
5.6 Resolution No. 2022-064 - Approving the Display of the Progress Pride Flag Recommendation: Approve Resolution No. 2022-064
5.7 Resolution No. 2022-065 - Authorizing the Mayor to Execute Amendment No. 1 to the Agreement (C2018-037) with VenueTech Management Group, Inc. for the Management and Operations of Dougherty Valley Performing Arts Center and Front Row Theater, Authorizing a Time Extension to June 30, 2024, and Authorizing Additional Funds in an Amount Not to Exceed $887,410, for a Total Cumulative Contract Amount Not to Exceed $3,734,864.
Recommendation: Approve Resolution No. 2022-065
5.8 Resolution No. 2022-066 - Authorizing the Mayor to Execute an Agreement with Casey Printing for the Printing of the Recreation Guide in a Total Cumulative Five-Year Amount Not to Exceed $227,185
Resolution No. 2022-067 - Authorizing the Mayor to Execute an Agreement with Folger Graphics for the Printing of the Performing Arts Season Brochure, City of San Ramon Newsletter, and Encore Newsletter in a Total Cumulative Five-Year Amount Not to Exceed $197,484
Recommendation: Approve Resolution Nos. 2022-066 and 2022-067 5 City Council Meeting – May 24, 2022
5.9 Resolution No. 2022-068 - Adopting Findings to Appropriate Funds in the Child Care, City Beautification, Creek Mitigation, Drainage Mitigation, Geographic Information System (GIS) Mapping, Park Development, and Traffic Improvement Funds, for the Period Ending June 30, 2021
Recommendation: Approve Resolution No. 2022-068
5.10 Resolution No. 2022-069 - Accepting the Work by Traffop Corp for Vendor Services for the Bollinger Canyon & Crow Canyon Roads Traffic Signals Automated Traffic Signal Performance Measures (ATSPM) Systems Project (CIP 975606) as Complete and Authorizing the City Clerk to File a Notice of Completion with the Contra Costa County Recorder's Office Resolution No. 2022-070 - Accepting the Work by Iteris, Inc. for Vendor Services for Installation of a Bicycle Detection System as Part of the Bollinger Canyon & Crow Canyon Roads Traffic Signals Automated Signal Performance Measures (ATSPM) Systems Project (CIP 975606) as Complete and Authorizing the City Clerk to File a Notice of Completion with the Contra Costa County Recorder’s Office
Recommendation: Approve Resolution Nos. 2022-069 and 2022-070
5.11 Resolution No. 2022-071 - Authorizing the Mayor to Execute an Agreement with JD Partners Concrete for Construction of the Curb Ramp Construction and Miscellaneous Concrete Repairs for the Pavement Management 2022 and 2023 Projects, and Other Curb Ramp Locations as Needed (CIP 000005, CIP 000008, and Other CIPs), in an Amount Not to Exceed $890,000
Recommendation: Approve Resolution No. 2022-071
5.12 Resolution No. 2022-072 - Authorizing Approval of Purchases for the Provision of Bulk Material Supplies with TMT Enterprises, Inc. for a Total Cumulative Five-Year Amount Not to Exceed $300,000 through June 30, 2027 Resolution No. 2022-073- Authorizing Approval of Purchases for the Provision of Bulk Material Supplies with Pleasanton Trucking for a Total Cumulative FiveYear Amount Not to Exceed $100,000 through June 30, 2027 Recommendation: Approve Resolution Nos. 2022-072 and 2022-073
5.13 Resolution No. 2022-074 - Authorizing Approval of Purchases with Hunt & Sons for the Provision of Fuel Supply and Delivery for a Total One-Year Amount Not to Exceed $300,000 through June 30, 2023
Recommendation: Approve Resolution No. 2022-074
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5.14 Resolution No. 2022-075 - Authorizing the Mayor to Execute Amendment No. 3 to the Agreement with Roebbelen Contracting, Inc. (C2018-071) for As-Needed Construction Consulting Services for the Dougherty Station Community Center and Dougherty Station Library Renovation Project (CIP 200004) for a Cumulative Five-Year Total Not to Exceed $1,595,940 through June 30, 2023, Funded by 2019 Certificate of Participation Debt Financing
Recommendation: Approve Resolution No. 2022-075
5.15 Resolution No. 2022-076 - Authorizing the City Manager to Execute the Letter of Agreement with Dublin San Ramon Services District and Black Mountain Construction Development to Defer the Collection of Wastewater Development Impact Fees at Building Occupancy
Recommendation: Approve Resolution No. 2022-076
6. SPECIAL PRESENTATIONS
6.1 Recognition of San Ramon iQuest 2021/2022 Interns: Max King, Madison Reedy, Katrina Aldon, Nicholas Harvey, Eunice Oh, Mikal Mulugeta, and Hela Khalil.
Introduction by Elena Castillo, Human Resources Analyst. Presentation by Mayor Hudson.
6.2 Proclamation Declaring May 15-21, 2022 as National Public Works Week.
Introduction by Public Works Director Maria Fierner. Presentation by Mayor Hudson.
6.3 Proclamation Honoring Lisa Bobadilla upon her retirement. Introduction by Public Works Director Maria Fierner. Presentation by Mayor Hudson.
7. DEFERRED CONSENT ITEMS
8. CITY COUNCIL APPOINTMENTS
9. UNFINISHED BUSINESS
9.1 Resolution No. 2022-077 - Increasing the City’s Loan Commitment to $11,020,000 for Construction of the Aspen Wood Project and Authorizing the City Manager to Execute All Necessary Loan Documents to Fulfill the City's Commitment.
Recommendation: Approve Resolution No. 2022-077
Staff Report by Debbie Chamberlain, Community Development Director
10. NEW BUSINESS
10.1 Teen Council Annual Report
Recommendation: Accept Report
Introduction by Jennifer Gault, Recreation Supervisor. Presentation by Jaanavi Thanamala, Chair, Teen Council.
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10.2 Wildfire Preparedness Presentation
Presentation by Police Captain Denton Carlson, Fire Chief Paige Meyer, Deputy Fire Chief Frank Drayton, Director of Emergency Communications Denise Pangelinan, and Sarah Yoell, PG&E.
10.3 Resolution No. 2022-078 - Adopting the Tri-Valley Transportation Development Fee Pursuant to the Requirements of the Joint Exercise of Powers Agreement; and Receive an Update on the Tri-Valley Transportation Council Strategic Expenditure Plan, Prioritization of Projects, and Funding for San Ramon Recommendation: Approve Resolution No. 2022-078
Staff Report by Lisa Bobadilla, Transportation Division Manager
10.4 Resolution No. 2022-079 - Adopting the Fiscal Year 2022/23 Operating and Capital Budget, Establishing an Appropriation Limit, and Authorizing Carryover Project Appropriations
Recommendation: Approve Resolution 2022-079
Staff Report by Kelly Sessions, Administrative Services Director
11. CITY MANAGER COMMENTS
11.1 Discussion of Cancellation of an August 23, 2022 City Council Meeting
12. PUBLIC COMMENT
At this time, those in the audience who have not previously spoken under Public Comment are encouraged to address the City Council on any item not already included in tonight’s agenda.
No Council action can be taken at this meeting on issues raised during Public Comment.
Comments should not exceed three minutes. Those wishing to have an item brought before the City Council for consideration must request so during a City Council meeting. Upon Council approval, the item will be placed on the Council Policy Committee Agenda for further consideration.
13. CITY COUNCIL MEMBERS' AND MAYOR'S COMMENTS
14. ADJOURNMENT
I hereby certify the attached City Council agenda was posted 72 hours before the noted meeting.
Dated: May 20, 2022
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The agenda with links to minutes and staff reports is available on the City’s website:
www.sanramon.ca.gov
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This Agenda is posted in accordance with Government Code Section 54954.2(a).
To request a disability-related accommodation(s) to participate in the meeting, please contact the City Clerk 24 hours in advance of the meeting at 925-973-2539. * * * * *
Information for public participation at Council meetings, including the time limits for addressing the Council, is provided on the agenda.
If you have any questions, please contact the City Clerk prior to the meeting. * * * * *
Regular City Council meetings are broadcast on Contra Costa Television (CCTV) (Channel 27) on Wednesdays at 7:00 p.m. and Thursdays at 1:00 p.m. immediately following the meeting.
Regular City Council meetings are also broadcast on AT&T U-Verse (Channel 99).
Regular City Council meetings may also be viewed at
http://sanramonca.iqm2.com/citizens/default.aspx