MINUTES OF THE
CITY OF SAN RAMON
CITY COUNCIL MEETING
May 24, 2022
1. CALL TO ORDER/ROLL CALL
The meeting was called to order at 7:15 p.m.
Attendee Name Title Status Arrived
Dave Hudson Mayor Present 7:00 PM
Sridhar Verose Vice Mayor Present 7:00 PM
Mark Armstrong Councilmember Absent
Scott Perkins Councilmember Present 7:00 PM
Sabina Zafar Councilmember Present 7:00 PM
Also in attendance: City Manager Joe Gorton, City Attorney Martin Lysons, City Clerk Christina Franco, Administrative Services Director Kelly Sessions, Community Development Director Debbie Chamberlain, Public Works Division Manager Brian Bernstein, Police Captain Denton Carlson, Transportation Division Manager Lisa Bobadilla, Recreation Supervisor Jennifer Gault, and Human Resources Analyst Elena Castillo.
2. PLEDGE OF ALLEGIANCE
Danville Councilmember Robert Storer led us in the pledge of allegiance.
3. ANNOUNCEMENTS
3.1 Changes and Additions to the Agenda
3.2 If you wish to speak under Public Comment or regarding an agenda item please fill out a speaker card located in the back of the room and submit it to the City Clerk. If you are participating remotely, click the “Raise Your Hand” button on your computer or *9 on your telephone to request to speak when Public Comment is being taken on the Agenda item.
3.3 Board, Committee and Commission Meetings
A complete list of upcoming meetings may be found on the City's website at:
www.sanramon.ca.gov. Subscription service is available at the link for automatic meeting notification. Contact the City Clerk with questions, (925) 973-2539.
4. PUBLIC COMMENT
Public comment was received from Deepti Mahajan, Walker Tippett, Joyce Carr, and Call In User. Written comment was received from Walker Tippett. 2 City Council Meeting – May 24, 2022
5. CONSENT CALENDAR
Consent Calendar items are considered routine and are acted upon by the City Council with a single action. Members of the audience wishing to provide public input may request (by email to the City Clerk or under Item 4 Public Comment) that the City Council remove the item from the Consent Calendar. Members of the public may request that items be removed from the Consent Calendar, however, the decision to remove the item is solely at the discretion of the City Council.
With respect to the approval of resolutions and ordinances, the reading of the title thereto shall be deemed a motion to waive a reading of the complete resolution or ordinance and unless there is a request by a Council member that the resolution or ordinance be read in full, further reading of the resolution or ordinance shall be deemed waived by unanimous consent of the Council.
Cm. Perkins' motion to approve items 5.1 through 5.15 was seconded by Vice Mayor Verose. The motion was approved 4-0-1-0. Cm. Armstrong was absent.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Scott Perkins, Councilmember
SECONDER: Sridhar Verose, Vice Mayor
AYES: Hudson, Verose, Perkins, Zafar
ABSENT: Armstrong
5.1 Minutes of the City Council Workshop - May 10, 2022 Recommendation: Approve Minutes
5.2 Minutes of the City Council Regular Meeting - May 10, 2022 Recommendation: Approve Minutes
5.3 Minutes of the City Council/Planning Commission Joint Meeting - May 17, 2022 Recommendation: Approve Minutes
5.4 Register of Demands as Presented by the City Treasurer (Period Ending April 30, 2022)
Recommendation: Approve Register of Demands
5.5 Minute Order No. 2022-013 - Authorizing the Continued Use of Teleconferencing for the Meetings of All City Legislative Bodies for the Next 30 Days, Pursuant to the Provisions of AB 361 and as Adopted by Minute Order No. 2021-005 Recommendation: Approve Minute Order No. 2022-013
5.6 Resolution No. 2022-064 - Approving the Display of the Progress Pride Flag Recommendation: Approve Resolution No. 2022-064
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5.7 Resolution No. 2022-065 - Authorizing the Mayor to Execute Amendment No. 1 to the Agreement (C2018-037) with VenueTech Management Group, Inc. for the Management and Operations of Dougherty Valley Performing Arts Center and Front Row Theater, Authorizing a Time Extension to June 30, 2024, and Authorizing Additional Funds in an Amount Not to Exceed $887,410, for a Total Cumulative Contract Amount Not to Exceed $3,734,864.
Recommendation: Approve Resolution No. 2022-065
5.8 Resolution No. 2022-066 - Authorizing the Mayor to Execute an Agreement with Casey Printing for the Printing of the Recreation Guide in a Total Cumulative Five-Year Amount Not to Exceed $227,185
Resolution No. 2022-067 - Authorizing the Mayor to Execute an Agreement with Folger Graphics for the Printing of the Performing Arts Season Brochure, City of San Ramon Newsletter, and Encore Newsletter in a Total Cumulative Five-Year Amount Not to Exceed $197,484
Recommendation: Approve Resolution Nos. 2022-066 and 2022-067
5.9 Resolution No. 2022-068 - Adopting Findings to Appropriate Funds in the Child Care, City Beautification, Creek Mitigation, Drainage Mitigation, Geographic Information System (GIS) Mapping, Park Development, and Traffic Improvement Funds, for the Period Ending June 30, 2021
Recommendation: Approve Resolution No. 2022-068
5.10 Resolution No. 2022-069 - Accepting the Work by Traffop Corp for Vendor Services for the Bollinger Canyon & Crow Canyon Roads Traffic Signals Automated Traffic Signal Performance Measures (ATSPM) Systems Project (CIP 975606) as Complete and Authorizing the City Clerk to File a Notice of Completion with the Contra Costa County Recorder's Office Resolution No. 2022-070 - Accepting the Work by Iteris, Inc. for Vendor Services for Installation of a Bicycle Detection System as Part of the Bollinger Canyon & Crow Canyon Roads Traffic Signals Automated Signal Performance Measures (ATSPM) Systems Project (CIP 975606) as Complete and Authorizing the City Clerk to File a Notice of Completion with the Contra Costa County Recorder’s Office
Recommendation: Approve Resolution Nos. 2022-069 and 2022-070
5.11 Resolution No. 2022-071 - Authorizing the Mayor to Execute an Agreement with JD Partners Concrete for Construction of the Curb Ramp Construction and Miscellaneous Concrete Repairs for the Pavement Management 2022 and 2023 Projects, and Other Curb Ramp Locations as Needed (CIP 000005, CIP 000008, and Other CIPs), in an Amount Not to Exceed $890,000
Recommendation: Approve Resolution No. 2022-071
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5.12 Resolution No. 2022-072 - Authorizing Approval of Purchases for the Provision of Bulk Material Supplies with TMT Enterprises, Inc. for a Total Cumulative Five-Year Amount Not to Exceed $300,000 through June 30, 2027 Resolution No. 2022-073- Authorizing Approval of Purchases for the Provision of Bulk Material Supplies with Pleasanton Trucking for a Total Cumulative FiveYear Amount Not to Exceed $100,000 through June 30, 2027 Recommendation: Approve Resolution Nos. 2022-072 and 2022-073
5.13 Resolution No. 2022-074 - Authorizing Approval of Purchases with Hunt & Sons for the Provision of Fuel Supply and Delivery for a Total One-Year Amount Not to Exceed $300,000 through June 30, 2023
Recommendation: Approve Resolution No. 2022-074
5.14 Resolution No. 2022-075 - Authorizing the Mayor to Execute Amendment No. 3 to the Agreement with Roebbelen Contracting, Inc. (C2018-071) for As-Needed Construction Consulting Services for the Dougherty Station Community Center and Dougherty Station Library Renovation Project (CIP 200004) for a Cumulative Five-Year Total Not to Exceed $1,595,940 through June 30, 2023, Funded by 2019 Certificate of Participation Debt Financing
Recommendation: Approve Resolution No. 2022-075
5.15 Resolution No. 2022-076 - Authorizing the City Manager to Execute the Letter of Agreement with Dublin San Ramon Services District and Black Mountain Construction Development to Defer the Collection of Wastewater Development Impact Fees at Building Occupancy
Recommendation: Approve Resolution No. 2022-076
6. SPECIAL PRESENTATIONS
6.1 Recognition of San Ramon iQuest 2021/2022 Interns: Max King, Madison Reedy, Katrina Aldon, Nicholas Harvey, Eunice Oh, Mikal Mulugeta, and Hela Khalil.
Introduction by Elena Castillo, Human Resources Analyst. Presentation by Mayor Hudson.
Mayor Hudson presented all of the interns with certificates.
6.2 Proclamation Declaring May 15-21, 2022 as National Public Works Week.
Introduction by Public Works Director Maria Fierner. Presentation by Mayor Hudson.
Public Works Division Manager Brian Bornstein introduced the item.
6.3 Proclamation Honoring Lisa Bobadilla upon her retirement. Introduction by Public Works Director Maria Fierner. Presentation by Mayor Hudson.
Mayor Hudson presented the proclamation to Ms. Bobadilla. 5 City Council Meeting – May 24, 2022
7. DEFERRED CONSENT ITEMS
8. CITY COUNCIL APPOINTMENTS
9. UNFINISHED BUSINESS
9.1 Resolution No. 2022-077 - Increasing the City’s Loan Commitment to $11,020,000 for Construction of the Aspen Wood Project and Authorizing the City Manager to Execute All Necessary Loan Documents to Fulfill the City's Commitment.
Recommendation: Approve Resolution No. 2022-077
Staff report by Community Development Director Debbie Chamberlain.
Cm. Perkins' motion to approve Resolution No. 2022-077, increasing the City’s loan commitment to $11,020,000 for construction of the Aspen Wood Project and authorizing the City Manager to execute all necessary loan documents to fulfill the City's commitment, was seconded by Vice Mayor Verose. The motion passed 4-0-1-0. Cm.
Armstrong was absent.
RESULT: APPROVED [UNANIMOUS]
MOVER: Scott Perkins, Councilmember
SECONDER: Sridhar Verose, Vice Mayor
AYES: Hudson, Verose, Perkins, Zafar
ABSENT: Armstrong
10. NEW BUSINESS
10.1 Teen Council Annual Report
Recommendation: Accept Report
Recreation Supervisor Jennifer Gault introduced Teen Council Chair Jaanavi Thanamala who presented the Teen Council Annual Report 2021/2022.
The Mayor opened public comment. Public comment was received from Call In User.
The Mayor closed public comment.
10.2 Wildfire Preparedness Presentation
Police Captain Denton Carlson introduced PG&E Government Affairs Sarah Yoell, as well as San Ramon Valley Fire Chief Paige Meyer, Deputy Fire Chief Frank Drayton, and Director of Emergency Communications Denise Pangelinan.
The Mayor opened public comment. Public comment was received from Call in User.
The Mayor closed public comment.
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10.3 Resolution No. 2022-078 - Adopting the Tri-Valley Transportation Development Fee Pursuant to the Requirements of the Joint Exercise of Powers Agreement; and Receive an Update on the Tri-Valley Transportation Council Strategic Expenditure Plan, Prioritization of Projects, and Funding for San Ramon Recommendation: Approve Resolution No. 2022-078
Transportation Division Manager Lisa Bobadilla presented an overview of the staff report.
Cm. Zafar's motion to adopt Resolution No. 2022-078 - adopting the Tri-Valley Transportation development fee pursuant to the requirements of the Joint Exercise Of Powers Agreement; and receive an update on the Tri-Valley Transportation Council strategic expenditure plan, prioritization of projects, and funding for San Ramon, was seconded Cm. Perkins. The motion passed 4-0-1-0. Cm. Armstrong was absent.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sabina Zafar, Councilmember
SECONDER: Scott Perkins, Councilmember
AYES: Hudson, Verose, Perkins, Zafar
ABSENT: Armstrong
10.4 Resolution No. 2022-079 - Adopting the Fiscal Year 2022/23 Operating and Capital Budget, Establishing an Appropriation Limit, and Authorizing Carryover Project Appropriations
Recommendation: Approve Resolution 2022-079
Administrative Services Director Kelly Sessions provided an overview of the staff report and presentation.
The Mayor opened public comment. Public comment was received from Call In User One. The Mayor closed public comment.
Cm Perkins' motion to adopt Resolution No. 2022-079, adopting the Fiscal Year 2022/23 Operating and Capital Budget, Establishing an Appropriation Limit, and Authorizing Carryover Project Appropriations, was seconded by Vice Mayor Verose. The motion passed 4-0-1-0. Cm. Armstrong was absent.
RESULT: APPROVED [UNANIMOUS]
MOVER: Scott Perkins, Councilmember
SECONDER: Sridhar Verose, Vice Mayor
AYES: Hudson, Verose, Perkins, Zafar
ABSENT: Armstrong
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11. CITY MANAGER COMMENTS
11.1 Discussion of Cancellation of an August 23, 2022 City Council Meeting The Council unanimously decided to cancel the August 23, 2022 City Council meeting.
12. PUBLIC COMMENT
13. CITY COUNCIL MEMBERS' AND MAYOR'S COMMENTS
14. ADJOURNMENT
The meeting was adjourned at 10:33 p.m.