MINUTES OF THE
CITY OF SAN RAMON – INFRASTRUCTURE COMMITTEE
August 30, 2022
1. CALL TO ORDER
Chair Armstrong called the meeting to order at 1:32 p.m.
Attendee Name Title Status
Mark Armstrong Chair Present
Sabina Zafar Council Member Present
Scott Perkins Vice Chair Absent
Attendees: Joe Gorton, City Manager; Maria Fierner, Public Works Director; Robin Bartlett, Division Manager; Scott Rennicks, Division Manager; Steven Spedowfski, Deputy City Manager; Daniel Chavarria, Senior Civil Engineer; Theresa Peterson, Associate Engineer; Kathi Heimann, Parks and Community Services Director; Jonette Fuentes, Administrative Analyst; and Andrea Stein, Administrative Coordinator
2. MINUTES APPROVAL
2.1 Minutes of the May 09, 2022 regular meeting, approved as written (Zafar/Armstrong). Passed unanimously 2-0.
3. PUBLIC COMMENT
3.1 Chair Armstrong opened public comment. There were no written comments. There was one request from a caller to speak.
The caller stated that there needs to be signs along the trail stating a code of conduct. There needs to be right-of-way markings for users of the trail. There also needs to be staff to handle the dog waste issues as it is unsanitary.
Chair Armstrong closed public comment.
4. NEW BUSINESS
4.1 Bollinger Canyon Road Iron Horse Trail Bicycle and Pedestrian Overcrossing Project Construction Funding Update
Ms. Fierner introduced Robin Bartlett and Theresa Peterson. Robin Bartlett gave a recap of the project and agreement with Contra Costa Transportation Authority (CCTA) and their contributions.
The Bollinger Canyon Road Iron Horse Trail Bicycle and Pedestrian Overcrossing Project is fully designed and moving into the construction phase. Due to current global supply chain issues and the high rate of inflation, construction costs have increased, and therefore additional funding is required to construct the overcrossing. In order for construction to move forward, the Contra Costa Transportation Authority (CCTA) has agreed to advance $4,000,000 in Measure J funds from its available cash balances to the Project, and retain the City’s future Measure J funds in a separate account starting in Fiscal Year 2026-2027 and ending in Fiscal Year 2029-2030 until the $4,000,000 is paid back. In addition, staff recommends allocating funds from the Tri-Valley Transportation Fund to help assure there is adequate funding for the project.
CM Zafar asked if we have an option other than taking the loan. Mr. Bartlett responded another option was to go out to bid. However, that would incur higher costs and we would lose time on grant funding and may possibly lose the grant.
Chair Armstrong asked about Measure J funds, then stated that was not related to this discussion and wanted to move on.
CM Zafar would not like to go to bid with costs going up and would like this project started ASAP. Mr. Bartlett confirmed going to bid would be at the risk of increased costs.
Chair Armstrong thinks the Construction Manager General Contractor (CMCG) process is the best way to move forward and would not like this item to go out to bid.
Chair Armstrong opened public comment for item 4.1. There was one request from a caller to speak.
The caller urged this item go to the Finance Committee. The caller expressed a worry for unfinished construction and equipment being left out for long periods of time.
Chair Armstrong closed public comment.
Chair Armstrong and CM Zafar accepted the report and recommended that staff move forward with this item as New Business for City Council.
4.2 City Facility Renovation Prioritization
Ms. Fierner summarized the agenda item and introduced Scott Rennicks for the presentation.
Council approved the methodology of renovating City facilities one building at a time instead of performing maintenance and improvements of various amenities within the buildings each year. With the approval of this methodology along with the 2019 Certificate of Participation (COP) Debt Financing, staff has proceeded to renovate City facilities. To date, Alcosta Senior and Community Center and San Ramon Community Center Phase I (interior) have been completed. With the remaining work to be completed for the San Ramon Olympic Pool and Aquatic Park Building, Dougherty Station Community Center (DSCC), and Dougherty Station Library (DSL), the need to prioritize the renovations is necessary due to the limited available funds.
CM Zafar asked if the County assists with the costs associated with the library. Ms. Heimann confirmed they do not, but the County had provided funding for the design process.
Chair Armstrong asked the number of users at the pool versus the community center. Ms.
Heimann confirmed the pool has more users, but that the revenue from the pool and RESULT: RECEIVED REPORT AND PROVIDED COMMENTS TO STAFF
community center are fairly even.
Chair Armstrong asked why the library moving costs were more than the community center.
Mr. Rennicks stated the library had smaller moving parts and required the packing of books on carts which were then moved to a van and stored.
Chair Armstrong asked about CIP 200004 and if it should be split since the DSL/DSCC projects are separate. Ms. Fierner answered that for tracking purposes it would be better to separate the CIPs.
Chair Armstrong opened public comment for item 4.2. There was one request from a caller to speak.
The caller urged the committee to prioritize the pool and then the library, and stated that the community center is the least used.
Chair Armstrong closed public comment.
Chair Armstrong would prioritize the community center rebranding due to the project being in the Parks and Community Services master plan. In the meantime, he suggested looking for additional funding for the library renovation. He was 50/50 on if the pool building or community center should be completed first. He suggested public facing areas be completed first and then the staff facing areas after.
CM Zafar stated that the community center would be an art center space and be useful for all age groups to use. The Dougherty Valley is in need of a cultural facility and the investment would benefit the community. Ms. Heimann confirmed that it would be a visual and performance arts location with a large dance studio, gallery space, and would be more open and welcoming after the renovation.
Chair Armstrong gave his final notes and thoughts on the prioritization.
Chair Armstrong and CM Zafar accepted the report.
5. COMMITTEE MEMBER COMMENTS
5.1 None
6. UNFINISHED BUSINESS
6.1 None
7. ADJOURNMENT
Chair Armstrong adjourned the meeting at 2:53 p.m.
The next meeting of the Infrastructure Committee to be determined.
RESULT: RECEIVED REPORT AND PROVIDED COMMENTS TO STAFF