CITY COUNCIL AGENDA
March 28, 2023
WE PROVIDE EFFICIENT DELIVERY OF QUALITY PUBLIC SERVICES THAT ARE
ESSENTIAL TO THOSE WHO LIVE AND WORK IN SAN RAMON
David E. Hudson, Mayor Mark Armstrong, Vice Mayor
Scott Perkins, Councilmember Marisol Rubio, Councilmember Sridhar Verose, Councilmember Agenda Questions: Please call the City Clerk (925) 973-2539 Documents received after publication of this Agenda and considered by the City Council in its deliberation will be available for inspection in the City Clerk’s Office at 7000 Bollinger Canyon Road, San Ramon during normal business hours and in the red binder at the Council meeting.
Council Chamber
7000 Bollinger Canyon Road
REGULAR MEETING AND CLOSED
SESSION – 7:00 PM
MEETING PROCEDURES
This meeting will be conducted both in-person and remotely via Zoom. Please note that remote participation in the meeting is optional, and if there are technical or connection issues for Zoom, the City Council meeting will continue.
It is recommended that anyone wishing to view and/or participate in the meeting virtually download the Zoom application, www.zoom.us, before the start of the meeting. Zoom participants will have the opportunity to speak during one of the Public Comment periods (for topics not on the agenda), in addition to each of the agendized items.
If you would like to submit written public comment via email, please do so by 5:00 p.m. on Tuesday, March 28, 2023, to [email protected]. Please include “Public Comment 3/28/23” in the subject line. In the body of the email please include your name and the item you wish to comment on. Written comments submitted will be provided to the Council prior to the start of the meeting. Written public comment will not be read aloud during the meeting. If you wish to make your comments heard, you must participate in the Zoom meeting or attend the meeting in person.
Attendee Conduct
There will be zero tolerance for any person addressing the Council making profane, offensive and disruptive remarks, or engaging in loud, boisterous, or other disorderly conduct, that disrupts the orderly conduct of the public meeting. Specifically, it is important for all speakers to adhere to the following guidelines for participation in this meeting:
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a. No profanity or obscenity.
b. Refrain from personal threats or attacks.
c. Refrain from hateful epithets and demeaning language based on any person’s race, religion, sexual orientation, ethnicity, gender, or disability. d. Respect all people that are present or watching.
At the discretion of the Mayor, a speaker may forfeit speaking time for any of the following reasons:
a. Exceeding the allotted time to speak;
b. Yelling, screaming, or other behavior that renders this Council unable to continue the meeting;
c. Excessive profanity or slander;
d. Specific threats or “fighting words” that incite violence; or e. Speech that is outside the subject matter jurisdiction of the Council or the specific agenda item in which you are speaking.
HOW TO VIEW OR PARTICIPATE IN THE MEETING:
1. In-Person – San Ramon City Hall, Council Chamber, 7000 Bollinger Canyon Road
2. To view or participate in the meeting through Zoom
Livestream online at: https://cityofsanramon.zoom.us/j/91556237390 Webinar ID: 915 5623 7390
Use the “Raise Your Hand” button to request to speak when Public Comment is being taken on the Agenda item. You will then be unmuted when it is your turn to make your comment for up to three minutes. After the allotted time, you will then be re-muted.
3. To view the meeting live online at: www.sanramon.ca.gov/YouTube
4. To listen or participate in the meeting by telephone, dial: +1 (669) 900-6833 Webinar ID: 915 5623 7390
Use *9 on your telephone to raise your hand and request to speak when Public Comment is being taken on the Agenda item. You will then be unmuted when it is your turn to make your comment for up to three minutes. After the allotted time, you will then be remuted. 3 City Council Meeting – March 28, 2023
1. CALL TO ORDER/ROLL CALL
2. PLEDGE OF ALLEGIANCE
3. ANNOUNCEMENTS
3.1 Changes and Additions to the Agenda
3.2 If you wish to speak under Public Comment or regarding an agenda item please fill out a speaker card located in the back of the room and submit it to the City Clerk. If you are participating remotely, click the "Raise Your Hand" button on your computer or *9 on your telephone to request to speak when Public Comment is being taken on the Agenda item.
3.3 Board, Committee and Commission Meetings
A complete list of upcoming meetings may be found on the City's website at:
www.sanramon.ca.gov. Subscription service is available at the link for automatic meeting notification. Contact the City Clerk with questions, (925) 973-2539.
4. PUBLIC COMMENT
Members of the audience are encouraged to address the City Council on any non-agenda item. Members of the public who are participating via Zoom will have the opportunity to make comments to the City Council live through Zoom.
Comments from the public on non-agenda items may also be submitted by email to [email protected]. Comments received by email will not be read aloud; however, they will be forwarded to the Council for their consideration. If you wish to present your comments to the public, you may do so in-person, by Zoom, or by telephone during this Public Comment period or the second Public Comment period, later in the meeting. No Council action can be taken at this meeting on issues raised during Public comment, whether submitted in person or remotely. Those wishing to have an item brought before the City Council for consideration must request so during a City Council meeting. Upon Council approval, the item will be place on the Council Policy Committee Agenda for further consideration.
For the first round of Public Comment on non-agenda items, the first 10 people to speak will have three minutes to address the Council on matters not on the agenda. Any additional Public Comment will be accommodated later in the meeting.
During public comment, members of the public are permitted to address the City Council on:
Items that are on the Consent Calendar, including requests to pull an item from the consent calendar and the reason why you wish to pull the item or items. Please note that the decision to remove the item from the Consent Calendar is strictly at the discretion of the City Council.
Requests for Future Agenda Items
Special Presentation Items under Section 6 of tonight’s Agenda Items that are not on the agenda and are within the City Council’s jurisdiction. 4 City Council Meeting – March 28, 2023
5. CONSENT CALENDAR
Consent Calendar items are considered routine and are acted upon by the City Council with a single action. Members of the audience wishing to provide public input may request (by email to the City Clerk or under Item 4 Public Comment) that the City Council remove the item from the Consent Calendar. Members of the public may request that items be removed from the Consent Calendar, however, the decision to remove the item is solely at the discretion of the City Council.
With respect to the approval of resolutions and ordinances, the reading of the title thereto shall be deemed a motion to waive a reading of the complete resolution or ordinance and unless there is a request by a Council member that the resolution or ordinance be read in full, further reading of the resolution or ordinance shall be deemed waived by unanimous consent of the Council.
5.1 Minutes of the City Council Special Meeting - March 9, 2023 Recommendation: Accept Minutes
5.2 Minutes of the City Council Regular Meeting and Closed Session - March 14, 2023
Recommendation: Accept Minutes
5.3 Register of Demands as Presented by the City Treasurer (Period Ending February 28, 2023)
Recommendation: Approve Register of Demands
5.4 Minute Order No. 2023-007 - Ratifying the Architectural Review Board Appointment
Recommendation: Approve Minute Order No. 2023-007
5.5 Resolution No. 2023-030 - Designating the City Manager, Chief of Police, and Public Works Director as Authorized Agents for Major Disaster Public Assistance Programs for the Current Major Disaster (FEMA-4683-DR-CA), and Federal and State Disaster Relief Grant Programs for the Next Three (3) Years Recommendation: Approve Resolution No. 2023-030
5.6 Resolution No. 2023-031 - Describing New Improvements and Ordering the District Engineer to Prepare and File the Landscaping & Lighting District No. 1984-1 Engineer's Report for FY 2023/24
Recommendation: Approve Resolution No. 2023-031
5.7 Resolution No. 2023-032 - Describing New Improvements and Ordering the District Engineer to Prepare and File the Preserve Landscaping and Lighting Assessment District Engineer's Report for FY 2023/24
Recommendation: Approve Resolution No. 2023-032
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5.8 Resolution No. 2023-033 - Establishing a Rate of $35 Per Equivalent Runoff Unit for FY 2023/24 for the National Pollutant Discharge Elimination System (NPDES) Stormwater Program and Requesting that the Contra Costa County Flood Control and Water Conservation District Adopt an Annual Parcel Assessment
Recommendation: Approve Resolution No. 2023-033
5.9 Resolution No. 2023-034 - Accepting the Work by MCK Services, Inc., for Construction of the Pavement Management 2022 Project (CIP 000005) and the Citywide Bicycle Network Improvements and Enhancements Project (CIP 905613) as Complete and Authorizing the City Clerk to File a Notice of Completion with the Contra Costa County Clerk Recorder's Office Recommendation: Approve Resolution No. 2023-034
5.10 Resolution No. 2023-035 - Authorizing the Mayor to Execute Amendment No. 2 to the Existing Agreement (C2019-048) with Ace Auto Repair and Tire, Inc. for Vehicle Maintenance and Repair Services in the Amount of $225,000 for an Additional One-Year Term Ending June 30, 2024 for a Total Contract Amount Not to Exceed $1,125,000
Recommendation: Approve Resolution No. 2023-035
6. SPECIAL PRESENTATIONS
7. DEFERRED CONSENT ITEMS
8. CITY COUNCIL APPOINTMENTS
8.1 Library Advisory Committee Appointments
Staff Report by Brad Morris, Parks and Community Services Division Manager
8.2 Arts Advisory Committee Appointments
Staff Report by Brad Morris, Parks and Community Services Division Manager
8.3 Senior Citizens Advisory Committee Appointments
Staff Report by Brad Morris, Parks and Community Services Division Manager
9. UNFINISHED BUSINESS
10. NEW BUSINESS
10.1 Arts Advisory Committee Annual Report
Recommendation: Accept Report
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Introduction by Adam Chow, Recreation Supervisor and presentation by Naina Shastri, Arts Advisory Committee Chair
10.2 Resolution No. 2023-(Next in Line) - Establishing Fees and Charges for Various Municipal Services for Fiscal Year 2023/2024 and Repealing Resolution No. 2022-058
Recommendation: Introduce the Resolution No. (Next in Line) and set April 25, 2023 for a Public Hearing
Staff Report by Joan Snashall, Acting City Clerk
10.3 Discussion and Direction Regarding Status of the Mayor
11. INTERIM CITY MANAGER AND CITY COUNCIL MEMBERS' COMMENTS
12. PUBLIC COMMENT
At this time, those in the audience who have not previously spoken under Public Comment are encouraged to address the City Council on any item not already included in tonight’s agenda.
No Council action can be taken at this meeting on issues raised during Public Comment.
Comments should not exceed three minutes. Those wishing to have an item brought before the City Council for consideration must request so during a City Council meeting. Upon Council approval, the item will be placed on the Council Policy Committee Agenda for further consideration.
13. CLOSED SESSION
13.1 Convene to Closed Session (California Government Code § 54956.9) for Conference with Legal Counsel regarding Existing Litigation: In the Matter of the Industrial Disability Retirement Appeal of MICHAEL BOEHRER, Respondent v.
CITY OF SAN RAMON, Petitioning Agency (OAH No. 2022050575).
13.2 Report on Closed Session
14. ADJOURNMENT
I hereby certify the attached City Council agenda was posted 72 hours before the noted meeting.
Dated: March 24, 2023
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The agenda with links to minutes and staff reports is available on the City’s website:
www.sanramon.ca.gov
* * * * *
This Agenda is posted in accordance with Government Code Section 54954.2(a).
To request a disability-related accommodation(s) to participate in the meeting, please contact the City Clerk 48 hours in advance of the meeting at (925) 973-2539. * * * * *
Information for public participation at Council meetings, including the time limits for addressing the Council, is provided on the agenda.
If you have any questions, please contact the City Clerk prior to the meeting. * * * * *
Regular City Council meetings are broadcast on Contra Costa Television (CCTV) (Channel 27) on Wednesdays at 7:00 p.m. and Thursdays at 1:00 p.m. immediately following the meeting.
Regular City Council meetings are also broadcast on AT&T U-Verse (Channel 99).
Regular City Council meetings may also be viewed at
http://sanramonca.iqm2.com/citizens/default.aspx