San Ramon City Council
April 11, 2023

CITY COUNCIL AGENDA
April 11, 2023

WE PROVIDE EFFICIENT DELIVERY OF QUALITY PUBLIC SERVICES THAT ARE

ESSENTIAL TO THOSE WHO LIVE AND WORK IN SAN RAMON
David E. Hudson, Mayor  Mark Armstrong, Vice Mayor
Scott Perkins, Councilmember  Marisol Rubio, Councilmember  Sridhar Verose, Councilmember Agenda Questions: Please call the City Clerk (925) 973-2539 Documents received after publication of this Agenda and considered by the City Council in its deliberation will be available for inspection in the City Clerk’s Office at 7000 Bollinger Canyon Road, San Ramon during normal business hours and in the red binder at the Council meeting.

Council Chamber
7000 Bollinger Canyon Road

REGULAR MEETING AND
CLOSED SESSION – 7:00 PM

MEETING PROCEDURES
This meeting will be conducted both in-person and remotely via Zoom. Please note that remote participation in the meeting is optional, and if there are technical or connection issues for Zoom, the City Council meeting will continue.

It is recommended that anyone wishing to view and/or participate in the meeting virtually download the Zoom application, www.zoom.us, before the start of the meeting. Zoom participants will have the opportunity to speak during one of the Public Comment periods (for topics not on the agenda), in addition to each of the agendized items.

If you would like to submit written public comment via email, please do so by 5:00 p.m. on Tuesday, April 11, 2023, to [email protected]. Please include “Public Comment 4/11/23” in the subject line. In the body of the email please include your name and the item you wish to comment on. Written comments submitted will be provided to the Council prior to the start of the meeting. Written public comment will not be read aloud during the meeting. If you wish to make your comments heard, you must participate in the Zoom meeting or attend the meeting in person.

Attendee Conduct
There will be zero tolerance for any person addressing the Council making profane, offensive and disruptive remarks, or engaging in loud, boisterous, or other disorderly conduct, that disrupts the orderly conduct of the public meeting. Specifically, it is important for all speakers to adhere to the following guidelines for participation in this meeting:
2 City Council Meeting – April 11, 2023
a. No profanity or obscenity.
b. Refrain from personal threats or attacks.
c. Refrain from hateful epithets and demeaning language based on any person’s race, religion, sexual orientation, ethnicity, gender, or disability. d. Respect all people that are present or watching.

At the discretion of the Mayor, a speaker may forfeit speaking time for any of the following reasons:
a. Exceeding the allotted time to speak;
b. Yelling, screaming, or other behavior that renders this Council unable to continue the meeting;
c. Excessive profanity or slander;
d. Specific threats or “fighting words” that incite violence; or e. Speech that is outside the subject matter jurisdiction of the Council or the specific agenda item in which you are speaking.

HOW TO VIEW OR PARTICIPATE IN THE MEETING:

1. In-Person – San Ramon City Hall, Council Chamber, 7000 Bollinger Canyon Road

2. To view or participate in the meeting through Zoom
Livestream online at: https://cityofsanramon.zoom.us/j/96359524057 Webinar ID: 963 5952 4057
Use the “Raise Your Hand” button to request to speak when Public Comment is being taken on the Agenda item. You will then be unmuted when it is your turn to make your comment for up to three minutes. After the allotted time, you will then be re-muted.

3. To view the meeting live online at: www.sanramon.ca.gov/YouTube

4. To listen or participate in the meeting by telephone, dial: +1 (669) 900-6833 Webinar ID: 963 5952 4057
Use *9 on your telephone to raise your hand and request to speak when Public Comment is being taken on the Agenda item. You will then be unmuted when it is your turn to make your comment for up to three minutes. After the allotted time, you will then be remuted. 3 City Council Meeting – April 11, 2023

1. CALL TO ORDER/ROLL CALL

2. PLEDGE OF ALLEGIANCE

3. ANNOUNCEMENTS

3.1 Changes and Additions to the Agenda

3.2 If you wish to speak under Public Comment or regarding an agenda item please fill out a speaker card located in the back of the room and submit it to the City Clerk. If you are participating remotely, click the “Raise Your Hand” button on your computer or *9 on your telephone to request to speak when Public Comment is being taken on the Agenda item.

3.3 Board, Committee and Commission Meetings
A complete list of upcoming meetings may be found on the City's website at:
www.sanramon.ca.gov. Subscription service is available at the link for automatic meeting notification. Contact the City Clerk with questions, (925) 973-2539.

4. PUBLIC COMMENT
Members of the audience are encouraged to address the City Council on any non-agenda item. Members of the public who are participating via Zoom will have the opportunity to make comments to the City Council live through Zoom.

Comments from the public on non-agenda items may also be submitted by email to [email protected]. Comments received by email will not be read aloud; however, they will be forwarded to the Council for their consideration. If you wish to present your comments to the public, you may do so in-person, by Zoom, or by telephone during this Public Comment period or the second Public Comment period, later in the meeting. No Council action can be taken at this meeting on issues raised during Public comment, whether submitted in person or remotely. Those wishing to have an item brought before the City Council for consideration must request so during a City Council meeting. Upon Council approval, the item will be place on the Council Policy Committee Agenda for further consideration.

For the first round of Public Comment on non-agenda items, the first 10 people to speak will have three minutes to address the Council on matters not on the agenda. Any additional Public Comment will be accommodated later in the meeting.

During public comment, members of the public are permitted to address the City Council on:
 Items that are on the Consent Calendar, including requests to pull an item from the consent calendar and the reason why you wish to pull the item or items. Please note that the decision to remove the item from the Consent Calendar is strictly at the discretion of the City Council.
 Requests for Future Agenda Items
 Special Presentation Items under Section 6 of tonight’s Agenda  Items that are not on the agenda and are within the City Council’s jurisdiction. 4 City Council Meeting – April 11, 2023

5. CONSENT CALENDAR
Consent Calendar items are considered routine and are acted upon by the City Council with a single action. Members of the audience wishing to provide public input may request (by email to the City Clerk or under Item 4 Public Comment) that the City Council remove the item from the Consent Calendar. Members of the public may request that items be removed from the Consent Calendar, however, the decision to remove the item is solely at the discretion of the City Council.

With respect to the approval of resolutions and ordinances, the reading of the title thereto shall be deemed a motion to waive a reading of the complete resolution or ordinance and unless there is a request by a Council member that the resolution or ordinance be read in full, further reading of the resolution or ordinance shall be deemed waived by unanimous consent of the Council.

5.1 Minutes of the City Council Regular Meeting and Closed Session - March 28, 2023
Recommendation: Accept Minutes

5.2 City Council - Special Meeting - Apr 5, 2023 5:00 PM Recommendation: Accept Minutes

5.3 Resolution No. 2023-036 - Describing New Improvements and Ordering the District Engineer to Prepare and File an Engineer’s Report for the Landscaping & Lighting District No. 1984-1 Zone 4 – Vista San Ramon Increased Assessment for FY 2023/24
Recommendation: Approve Resolution No.: 2023-036

5.4 Resolution No. 2023-037 - Accepting the Annual Specialized or Military Equipment Use Report and Renewing the Specialized or Military Equipment Use Policy
Recommendation: Resolution No. 2023-037

6. SPECIAL PRESENTATIONS

6.1 Proclamation declaring April 15, 2023 as Arbor Day. Introduction by Steven Cox, Recreation Supervisor. Presentation by Vice Mayor Armstrong to Public Works Certified Arborist Gary Savell.

6.2 Proclamation declaring April 22, 2023 as Earth Day. Presentation by Vice Mayor Armstrong to Solid Waste and Environmental Services Program Manager Kerry Parker.

6.3 Presentation to San Ramon Senior Center Foundation on being chosen as the CPRS District 3 Outstanding Non-Profit Organization Partner and CPRS State Award for Champion of the Community. Introduction by Becky Adams, Program Manager. Presentation to Vera Wimbumsh, San Ramon Senior Center Foundation President.

7. DEFERRED CONSENT ITEMS
5 City Council Meeting – April 11, 2023

8. CITY COUNCIL APPOINTMENTS

9. UNFINISHED BUSINESS

9.1 Resolution No. 2023-038 - Authorizing the Vice Mayor to Sign a Letter to Mayor Hudson Regarding the Status of the Mayor’s Seat
Recommendation: Staff recommends that the City Council take public testimony and approve Resolution No. 2023-038 authorizing the Vice Mayor to sign a letter to Mayor Hudson regarding the status of the Mayor’s seat.

Staff Repot by Martin Lysons, City Attorney

10. NEW BUSINESS

10.1 General Plan/Zoning Consistency Determination under the Housing Accountability Act (HAA)
Recommendation: Staff recommends that the City Council receive the report and direct staff to process compliance determinations, as required by the Housing Accountability Act (HAA), under the attached procedures.

Staff Report by Martin Lysons, City Attorney

11. CITY MANAGER AND CITY COUNCIL MEMBERS' COMMENTS

12. PUBLIC COMMENT
At this time, those in the audience who have not previously spoken under Public Comment are encouraged to address the City Council on any item not already included in tonight’s agenda.

No Council action can be taken at this meeting on issues raised during Public Comment.

Comments should not exceed three minutes. Those wishing to have an item brought before the City Council for consideration must request so during a City Council meeting. Upon Council approval, the item will be placed on the Council Policy Committee Agenda for further consideration.

13. CLOSED SESSION

13.1 Convene to Closed Session (California Government Code § 54956.9(d)(1)) for Conference with Legal Counsel regarding Existing Litigation: Alan Evan Marling v. City of San Ramon, et al., United States District Court, Northern District of California, Case No. 3:23-cv-00911-AGT.

13.2 Report on Closed Session

14. ADJOURNMENT
I hereby certify the attached City Council agenda was posted 72 hours before the noted meeting.

Dated: April 7, 2023
6 City Council Meeting – April 11, 2023
The agenda with links to minutes and staff reports is available on the City’s website:
www.sanramon.ca.gov
* * * * *
This Agenda is posted in accordance with Government Code Section 54954.2(a).

To request a disability-related accommodation(s) to participate in the meeting, please contact the City Clerk 48 hours in advance of the meeting at (925) 973-2539. * * * * *
Information for public participation at Council meetings, including the time limits for addressing the Council, is provided on the agenda.

If you have any questions, please contact the City Clerk prior to the meeting. * * * * *
Regular City Council meetings are broadcast on Contra Costa Television (CCTV) (Channel 27) on Wednesdays at 7:00 p.m. and Thursdays at 1:00 p.m. immediately following the meeting.

Regular City Council meetings are also broadcast on AT&T U-Verse (Channel 99).

Regular City Council meetings may also be viewed at
http://sanramonca.iqm2.com/citizens/default.aspx

MINUTES OF THE

CITY OF SAN RAMON

CITY COUNCIL MEETING
March 28, 2023

1. CALL TO ORDER/ROLL CALL
The meeting was called to order at 7:02 p.m.

Attendee Name Title Status Arrived
Dave Hudson Mayor Absent
Mark Armstrong Vice Mayor Present 7:00 PM
Scott Perkins Councilmember Present 7:00 PM
Marisol Rubio Councilmember Present 7:00 PM
Sridhar Verose Councilmember Present 7:00 PM
Also in attendance: Interim City Manager Steven Spedowfski, City Attorney Martin Lysons, Administrative Services Director Kelly Sessions, Chief Building Official Vance Phillips, Parks and Community Services Manager Brad Morris, Acting City Clerk Joan Snashall, and Office Specialist Lisa Schlotz.

2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Mary Lou Oliver.

3. ANNOUNCEMENTS

3.1 Changes and Additions to the Agenda

3.2 If you wish to speak under Public Comment or regarding an agenda item please fill out a speaker card located in the back of the room and submit it to the City Clerk. If you are participating remotely, click the "Raise Your Hand" button on your computer or *9 on your telephone to request to speak when Public Comment is being taken on the Agenda item.

3.3 Board, Committee and Commission Meetings
A complete list of upcoming meetings may be found on the City's website at:
www.sanramon.ca.gov. Subscription service is available at the link for automatic meeting notification. Contact the City Clerk with questions, (925) 973-2539.

4. PUBLIC COMMENT
Public comment was received from Call in User 1.

5. CONSENT CALENDAR
Consent Calendar items are considered routine and are acted upon by the City Council with a single action. Members of the audience wishing to provide public input may request (by email to the City Clerk or under Item 4 Public Comment) that the City Council remove the item from the

5.1 Packet Pg. 6
Minutes Acceptance: Minutes of Mar 28, 2023 7:00 PM (CONSENT CALENDAR) 2 City Council Meeting – March 28, 2023
Consent Calendar. Members of the public may request that items be removed from the Consent Calendar, however, the decision to remove the item is solely at the discretion of the City Council.

With respect to the approval of resolutions and ordinances, the reading of the title thereto shall be deemed a motion to waive a reading of the complete resolution or ordinance and unless there is a request by a Council member that the resolution or ordinance be read in full, further reading of the resolution or ordinance shall be deemed waived by unanimous consent of the Council.

Cm. Verose's motion to adopt the consent calendar items 5.1-5.10 was seconded by Cm.

Perkins. The motion passed 4-0-1-0. Mayor Hudson was absent.

RESULT: ADOPTED [UNANIMOUS]
MOVER: Sridhar Verose, Councilmember
SECONDER: Scott Perkins, Councilmember
AYES: Armstrong, Perkins, Rubio, Verose

5.1 City Council - Special Meeting - Mar 9, 2023 5:00 PM Recommendation: Accept Minutes

5.2 City Council - Regular Meeting and Closed Session - Mar 14, 2023 7:00 PM Recommendation: Accept Minutes

5.3 Register of Demands as Presented by the City Treasurer (Period Ending February 28, 2023)
Recommendation: Approve Register of Demands

5.4 Minute Order No. 2023-007 - Ratifying the Architectural Review Board Appointment
Recommendation: Approve Minute Order No. 2023-007

5.5 Resolution No. 2023-030 - Designating the City Manager, Chief of Police, and Public Works Director as Authorized Agents for Major Disaster Public Assistance Programs for the Current Major Disaster (FEMA-4683-DR-CA), and Federal and State Disaster Relief Grant Programs for the Next Three (3) Years Recommendation: Approve Resolution No. 2023-030

5.6 Resolution No. 2023-031 - Describing New Improvements and Ordering the District Engineer to Prepare and File the Landscaping & Lighting District No. 1984-1 Engineer's Report for FY 2023/24
Recommendation: Approve Resolution No. 2023-031

5.7 Resolution No. 2023-032 - Describing New Improvements and Ordering the District Engineer to Prepare and File the Preserve Landscaping and Lighting Assessment District Engineer's Report for FY 2023/24
Recommendation: Approve Resolution No. 2023-032

5.1 Packet Pg. 7
Minutes Acceptance: Minutes of Mar 28, 2023 7:00 PM (CONSENT CALENDAR) 3 City Council Meeting – March 28, 2023

5.8 Resolution No. 2023-033 - Establishing a Rate of $35 Per Equivalent Runoff Unit for FY 2023/24 for the National Pollutant Discharge Elimination System (NPDES) Stormwater Program and Requesting that the Contra Costa County Flood Control and Water Conservation District Adopt an Annual Parcel Assessment
Recommendation: Approve Resolution No. 2023-033

5.9 Resolution No. 2023-034 - Accepting the Work by MCK Services, Inc., for Construction of the Pavement Management 2022 Project (CIP 000005) and the Citywide Bicycle Network Improvements and Enhancements Project (CIP 905613) as Complete and Authorizing the City Clerk to File a Notice of Completion with the Contra Costa County Clerk Recorder's Office Recommendation: Approve Resolution No. 2023-034

5.10 Resolution No. 2023-035 - Authorizing the Mayor to Execute Amendment No. 2 to the Existing Agreement (C2019-048) with Ace Auto Repair and Tire, Inc. for Vehicle Maintenance and Repair Services in the Amount of $225,000 for an Additional One-Year Term Ending June 30, 2024 for a Total Contract Amount Not to Exceed $1,125,000
Recommendation: Approve Resolution No. 2023-035

6. SPECIAL PRESENTATIONS

7. DEFERRED CONSENT ITEMS

8. CITY COUNCIL APPOINTMENTS

8.1 Library Advisory Committee Appointments
Parks and Community Services Manager Brad Morris presented the staff report.

Vice Mayor Armstrong opened public comment. Public comment was received from Call in User 1, and Dinesh Govindarao. Vice Mayor Armstrong closed public comment.

Cm. Perkins' motion to accept the Parks and Community Services Commission's recommendation to appoint Dinesh Govindarao and Kyle Levy to serve as regular members on the Library Advisory Committee with terms to expire in March 2025 was seconded by Cm. Rubio. The motion was approved 4-0-1-0. Mayor Hudson was absent.

RESULT: APPROVED [UNANIMOUS]
MOVER: Scott Perkins, Councilmember
SECONDER: Marisol Rubio, Councilmember
AYES: Verose, Armstrong, Perkins, Rubio

5.1 Packet Pg. 8
Minutes Acceptance: Minutes of Mar 28, 2023 7:00 PM (CONSENT CALENDAR) 4 City Council Meeting – March 28, 2023

8.2 Arts Advisory Committee Appointments
Parks and Community Services Manager Brad Morris presented the staff report.

Vice Mayor Armstrong opened public comment. Public comment was received from Call in User 1. Vice Mayor Armstrong closed public comment.

Cm. Verose's motion to accept the Parks and Community Services Commission's recommendation to appoint Shelley Barry, Venkata Chinna Rao Chintapalli, Madhuri Karanam, and Naina Shastri to serve as regular members on the Arts Advisory Committee with terms to expire in March 2025 was seconded by Cm. Rubio. The motion was approved 4-0-1-0. Mayor Hudson was absent.

RESULT: APPROVED [UNANIMOUS]
MOVER: Sridhar Verose, Councilmember
SECONDER: Marisol Rubio, Councilmember
AYES: Verose, Armstrong, Perkins, Rubio

8.3 Senior Citizens Advisory Committee Appointments
Parks and Community Services Manager Brad Morris presented the staff report.

Vice Mayor Armstrong opened public comment. Public comment was received from Call in User 1. Vice Mayor Armstrong closed public comment.

Cm. Perkins' motion to accept the Parks and Community Services Commission's recommendation to appoint Colette Clark, Sandra March, Velda Lee Chick, and Judith Murphy to serve as regular members on the Senior Citizens Advisory Committee with terms to expire in March 2025, and Pouran Lind to serve as alternate #2 on the Senior Citizens Advisory Committee with a term to expire in March 2025 was seconded by Cm.

Rubio. The motion was approved 4-0-1-0. Mayor Hudson was absent.

RESULT: APPROVED [UNANIMOUS]
MOVER: Scott Perkins, Councilmember
SECONDER: Marisol Rubio, Councilmember
AYES: Verose, Armstrong, Perkins, Rubio

9. UNFINISHED BUSINESS

10. NEW BUSINESS

10.1 Arts Advisory Committee Annual Report
Introduction by Recreation Supervisor Adam Chow. Presentation of the annual report by Ranjini Venkatachari, Arts Advisory Committee Member.

Vice Mayor Armstrong opened public comment. Public comment was received from Call in User 1. Vice Mayor Armstrong closed public comment.

5.1 Packet Pg. 9
Minutes Acceptance: Minutes of Mar 28, 2023 7:00 PM (CONSENT CALENDAR) 5 City Council Meeting – March 28, 2023
The City Council did not take any action on this item.

10.2 Resolution No. 2023-(Next in Line) - Establishing Fees and Charges for Various Municipal Services for Fiscal Year 2023/2024 and Repealing Resolution No. 2022-058
Introduction by Acting City Clerk Joan Snashall. Presentations by Administrative Services Director Kelly Session, Chief Building Official Vance Phillips, City Engineer Brian Bornstein, and Parks and Community Services Manager Brad Morris.

Vice Mayor Armstrong opened public comment. Public comment was received from Jim Blickenstaff, Call in User 2, and Denise Morgan. Vice Mayor Armstrong closed public comment.

Cm. Perkins' motion to set a public hearing on April 25, 2023 to consider adoption of Resolution No. 2023-(next in line), establishing fees and charges for Fiscal Year 2023/2024 and repealing Resolution No. 2022-058 was seconded by Cm. Verose. The motion was approved 4-0-1-0. Mayor Hudson was absent.

RESULT: APPROVED [UNANIMOUS]
MOVER: Scott Perkins, Councilmember
SECONDER: Sridhar Verose, Councilmember
AYES: Verose, Armstrong, Perkins, Rubio

10.3 Discussion and Direction Regarding Status of the Mayor Introduction by City Attorney Martin Lysons.

Vice Mayor Armstrong opened public comment. Public comment was received from Mary Lou Oliver, Greg Carr, Herb Moniz, Abram Wilson, Carol Rowley, Carly, Susie Ferris-Inderkum, Brad Hudson, Jim Blickenstaff, Call in User 2, Denise Morgan, Joyce Carr, Peter Schumacer, Dan Mendoza, and Diana Korpi. Vice Mayor Armstrong closed public comment.

The City Council took a break at 9:24 p.m. and reconvened at 9:35 p.m.

Cm. Perkins' motion to establish an ad hoc committee, consisting of Vice Mayor Armstrong and Cm. Rubio, for the sole purpose of drafting a letter to the Mayor regarding the discussion heard this evening, and to bring this letter back before the Council at a future meeting for review, was seconded by Cm. Verose. The motion was approved 4-0-1-0. Mayor Hudson was absent.

11. INTERIM CITY MANAGER AND CITY COUNCIL MEMBERS' COMMENTS Public comment was received from Call in User 2.

5.1 Packet Pg. 10
Minutes Acceptance: Minutes of Mar 28, 2023 7:00 PM (CONSENT CALENDAR) 6 City Council Meeting – March 28, 2023

12. PUBLIC COMMENT
Public Comment was received from Greg Carr.

13. CLOSED SESSION
The City Council convened to closed session at 10.28 p.m.

13.1 Convene to Closed Session (California Government Code § 54956.9) for Conference with Legal Counsel regarding Existing Litigation: In the Matter of the Industrial Disability Retirement Appeal of MICHAEL BOEHRER, Respondent v.

CITY OF SAN RAMON, Petitioning Agency (OAH No. 2022050575).

The City Council reconvened from closed session at 10:48 p.m.

13.2 Report on Closed Session
Vice Mayor Armstrong reported, the Council met in closed session to discuss the matter of the industrial disability retirement appeal of Michael Boehrer vs. the City of San Ramon, case number 2022050575. On February 15, 2023 the administrative law judge served the City with her proposed decision in this matter supporting the City's denial of Mr. Boehrer's disability application. By a vote of 4-0, the Council has elected to adopt the proposed decision of the administrative law judge in this matter, in its entirety. The Council further directs staff to file the decision as an official City record.

14. ADJOURNMENT
The meeting was adjourned at 10:48 p.m.

5.1 Packet Pg. 11
Minutes Acceptance: Minutes of Mar 28, 2023 7:00 PM (CONSENT CALENDAR)

MINUTES OF THE

CITY OF SAN RAMON

CITY COUNCIL MEETING
April 5, 2023

1. CALL TO ORDER/ROLL CALL
The meeting was called to order at 5:03 p.m.

Attendee Name Title Status Arrived
Dave Hudson Mayor Excused
Mark Armstrong Vice Mayor Present 5:00 PM
Scott Perkins Councilmember Present 5:00 PM
Marisol Rubio Councilmember Present 5:00 PM
Sridhar Verose Councilmember Present 5:00 PM
Also in attendance: Acting City Clerk Joan Snashall, and Office Specialist Lisa Schlotz.

2. NEW BUSINESS

2.1 Planning Commission Interviews and Appointment
The City Council conducted interviews of eight applicants and considered the application for one applicant who was not able to attend.

The City Council took a break at 6:27 p.m. and reconvened at 6:57 p.m.

Vice Mayor Armstrong opened public comment. Public comment was received from Elena Formosa, and Susie Ferris-Inderkum. Vice Mayor Armstrong closed public comment.

Cm. Perkins' motion to appoint Sayad Ashar Ahmed as a regular member of the Planning Commission with a term to expire in June 2027 was seconded by Cm.

Rubio. The motion was approved 4-0-1-0. Mayor Hudson was absent.

3. ADJOURNMENT
The meeting was adjourned at 8:53 p.m.

5.2 Packet Pg. 12
Minutes Acceptance: Minutes of Apr 5, 2023 5:00 PM (CONSENT CALENDAR)

CITY COUNCIL STAFF REPORT
DATE: April 11, 2023
TO: City Council/City Manager
FROM: Maria Fierner, Public Works Director
By: Jon Bell, Public Works Program Manager
SUBJECT: RESOLUTION NO. 2023-036 - Describing New Improvements and Ordering the District Engineer to Prepare and File an Engineer’s Report for the Landscaping & Lighting District No. 1984-1 Zone 4 – Vista San Ramon Increased Assessment for FY 2023/24

EXECUTIVE SUMMARY
Section 22622 of the Streets and Highways Code requires the order and preparation of an Engineer’s Report prior to initiating proceedings to set and levy the annual assessments for any Assessment District created under the Landscaping and Lighting Act of 1972. Similarly, Proposition 218 requires that an Engineer’s Report be prepared in support of an increase in property-related assessments. This order is for a contemplated maximum assessment rate increase for the Landscaping & Lighting District No. 1984-1, Zone 4 - Vista San Ramon. The proposed increased assessment is based on an analysis indicating that Zone 4 will have insufficient funds to maintain existing improvements and replace landscaping, irrigation, and other components as they meet their end of useful life.

RECOMMENDED ACTION
Staff recommends approval of this Resolution, describing new improvements and ordering the District Engineer to prepare and file an Engineer’s Report for Landscaping & Lighting District No. 1984-1 Zone 4 - Vista San Ramon Increased Assessment for FY 2023/24.

BACKGROUND/DISCUSSION
Section 22622 of the Streets and Highways Code requires that the City Council order the preparation of an Engineer’s Report prior to initiating proceedings to set the annual levy of assessments for any Assessment District created under the Landscaping and Lighting Act of 1972. Similarly, Proposition 218 requires that an Engineer’s Report be prepared in support of an increase in property related assessments. The Engineer’s Report details the expenditures necessary to provide Landscaping and Lighting District services in the upcoming and future years.

Landscaping and Lighting Act of 1972 and Proposition 218

5.3 Packet Pg. 13
The Landscaping & Lighting District No. 1984-1 (District) was formed in 1984 and has been reestablished each year according to the Landscaping and Lighting Act of 1972. This District includes two Citywide Zones and seventeen Special Zones. Property owners within each zone pay an annual assessment to fund the maintenance of public landscaping and street lighting within that Zone. Such maintenance is performed through a combination of City staff and contractors.

Special Assessment Zones are created through a majority vote of the property owners, typically at the time of development. The majority of the neighborhoods in San Ramon (excluding those in the Dougherty Valley) are part of a Special Assessment Zone. The assessment rates are different for each Special Zone, and are based upon the cost to maintain the landscaping and amenities divided by the number of units in the Zone. Assessment revenues from a Special Zone may only be spent on services for that Zone. Any unspent revenues in each fiscal year are held in a reserve fund specific to each Zone.

In accordance with Proposition 218, the maximum assessment rate for each Zone can only be increased through a majority vote of the property owners within that Zone. Property owners set a maximum assessment rate, and the City then has the authority to raise the assessment up to the maximum rate, or lower the assessment, depending upon the projected expenditures of the Zone for each upcoming fiscal year. To set a new maximum assessment rate for a Zone, the City must mail ballots to all property owners within the Zone, and a simple majority of the returned ballots must approve the new maximum assessment rate.

Special Zones (Zone 4 - Vista San Ramon)
Property owners within each of the seventeen Special Zones pay a Special Zone Assessment in addition to the assessments for the two Citywide Zones. Revenues from a Special Zone Assessment are used to maintain public landscaping that is deemed to be of special benefit to the properties within that Zone. Typically, this includes the public landscaping (trees, turf, mulch, and groundcover) within and along the perimeter of the Zone, and other special amenities such as fountains, decorative lights, and soundwalls within the interior of the neighborhood.

The cost for arterial roadside landscaping and amenities directly adjacent to, or associated with, a Special Zone is funded partially (30%) by the Citywide Landscaping Zone 2 and partially (70%) through the adjacent Special Assessment Zone. Citywide Landscaping Zone 2 funds 100% of the landscaping in arterial center medians.

The current maximum assessment rate for Zone 4 was set through a mailed ballot election in May 1997 at a maximum rate of $180 per parcel per year. There are a total of 161 parcels in the Zone. The maximum assessment rate has not been increased in 25 years. The current budget reserve for the Zone is approximately $33,000 and is expected to be completely depleted within two years. This is due to a combination of increased maintenance and utility costs over the last 25 years, replacement costs for the irrigation system, and replacement costs for declining trees and shrubs.

New and Existing Improvements

5.3 Packet Pg. 14
Existing improvements within Zone 4 consist of trees, shrubs, mulch and ground cover, irrigation systems, decorative boulders, decorative lighting, and dog waste bag dispensers. New improvements will be added as appropriate and will primarily consist of replacement in kind of the various elements listed above as they reach the end of their useful or natural lives. Additional improvements will likely be minor and consist of flatwork in lieu of mulch or ground cover, augmentations to lighting and signage, or similar improvements.

These improvements and the assessment necessary to install, replace and maintain them will be described in further detail in the Zone 4 Assessment Increase Engineer’s Report.

Scheduled work
Scheduled work will consist primarily of repairs, replacements, and modifications to existing improvements. The most significant modifications or repairs are anticipated to be:
1) Replacement or trees and shrubs;
2) Replacement of groundcover or mulch; and
3) General improvements to irrigation systems.

FY 2023/24 Reserve Fund Study Update
Staff updates the Reserve Study annually to determine the adequacy of the reserve funds for the two Citywide Zones and each of the seventeen Special Zones. Staff anticipates that the Finance Committee will review the updated Reserve Study, including proposed upgrade and renovation projects, at its meeting on April 24, 2023. Staff will present the Finance Committee recommendations to City Council for approval on April 25, 2023. This process will be conducted in parallel with the development of the Zone 4 Assessment Increase Engineer’s Report. If the ballot process concludes with a vote in support of the assessment increase, then the new maximum assessment levels will become effective and supersede those described in the annual update.

FISCAL ANALYSIS
There is no immediate fiscal impact associated with ordering the preparation and filing of the Engineer’s Report. Staff will prepare the Engineer’s Report, which will be the basis for the assessment of parcels located within Zone 4 of the Landscaping & Lighting District No. 1984-1.

The associated costs, as well as revenues from this levy, will be presented to the City Council for review and will be included in the proposed FY 2023/24 Operating Budget and Capital Budget of the Five-Year Capital Improvement Program, if the ballot process conclude with a majority vote in support of the maximum assessment increase.

STEPS FOLLOWING APPROVAL

1. Finance Committee reviews the Reserve Fund Study, including the proposed ballot measure for Zone 4, and makes recommendations for approval by City Council

5.3 Packet Pg. 15

2. City Council approves the Zone 4 Assessment Increase Engineer’s Report, adopts a Resolution of Intention to levy and collect assessments for FY 2023/24, and sets a Public Hearing. At this time, ballot proceedings will begin.

3. Complete balloting process.

4. Conduct Public Hearing and adopt a Resolution confirming the diagram and assessments and levying the assessments for FY 2023/24.

5. File the final Engineer’s Report, together with the assessment roll and the assessment diagram, with the Contra Costa County Assessor’s Office by August 10, 2023.

5.3 Packet Pg. 16
RESOLUTION NO. 2023-036

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

DESCRIBING NEW IMPROVEMENTS AND ORDERING THE DISTRICT ENGINEER TO PREPARE AND FILE AN ENGINEER’S REPORT FOR THE LANDSCAPING & LIGHTING DISTRICT NO. 1984-1 ZONE 4 – VISTA SAN RAMON INCREASED ASSESSMENT FOR FY 2023/24
WHEREAS, Section 22622 of the Streets and Highways Code requires that the City Council order the preparation of an Engineer’s Report prior to initiating proceedings to set the annual levy of assessments for any Assessment District created under the Landscaping and Lighting Act of 1972; and
WHEREAS, Proposition 218 requires that an Engineer’s Report be prepared in support of an increase in property related assessments.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Ramon does hereby order the District Engineer to prepare and file an Engineer’s Report for the Landscaping & Lighting District No. 1984-1 Zone 4 – Vista San Ramon Increased Assessment for FY 2023/24.

PASSED, APPROVED, AND ADOPTED, at the meeting of Aril 11, 2023 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:
________________________
Joan Snashall, Acting City Clerk

5.3 Packet Pg. 17

CITY COUNCIL STAFF REPORT
DATE: April 11, 2023
TO: City Council/City Manager
FROM: Denton Carlson, Police Chief
By: Denton Carlson, Police Chief
SUBJECT: RESOLUTION NO. 2023-037 - Accepting the Annual Specialized or Military Equipment Use Report and Renewing the Specialized or Military Equipment Use Policy

RECOMMENDED ACTION
Staff recommends that the City Council accept the following report detailing the Police Department’s use of Specialized or Military Equipment during the 2022 calendar year and, by approval of the resolution, renew Ordinance B7-300 of the San Ramon Municipal Code approving the Specialized or Military Equipment Use Policy.

BACKGROUND/DISCUSSION
In September of 2021, the California State Legislature passed Assembly Bill 481 titled, “Law enforcement and state agencies: military equipment: funding, acquisition, and use.” A.B. 481 was approved by Governor Newsom on September 30, 2021, and amended California Government Codes §§7070 - 7075, effective January 1, 2022.

On May 10, 2022, the City Council approved Section B7-300 of the San Ramon Municipal Code and the adoption of San Ramon Police Department Policy 708, which authorized the use of Specialized or Military Equipment by the San Ramon Police Department. Pursuant to California Government Code Section 7072 and Ordinance B7-300(C)(1) of the San Ramon Municipal Code, the San Ramon Police Department shall submit to the City Council an annual military equipment report, make the annual report publicly available on the Police Department’s website, and within 30 days of publicly releasing the annual report, hold a well-publicized community engagement meeting at which the general public may discuss and ask questions regarding the Police Department’s annual military equipment report and policy.

In addition, California Government Code Section 7071(e)(1) requires the City Council to vote annually on the renewal of the Ordinance associated with the authorization of Specialized or Military Equipment at a regular meeting held pursuant to the Ralph M. Brown Act (Chapter 9 (commencing with Section 54950) of Part 1 of Division 2 of Title 5).

The following attachments are included in this Staff Report, which shall serve as the Police

5.4 Packet Pg. 18
Department’s annual specialized or military equipment report, and the request for renewal of Ordinance B7-300, as required by California Government Code 7072.

Attachment A - A summary of how the specified equipment was used.

Attachment B - A summary of complaints or concerns received associated with specialized or military equipment.

Attachment C - The results of any internal audits, any information about violations of the specialized or military equipment use policy, and any actions taken in response.

Attachment D - The quantity possessed for each type of equipment and the total annual cost for each type of military equipment.

During the 2023 calendar year, the San Ramon Police Department does not anticipate purchasing or adding any additional specialized or military equipment.

FISCAL ANALYSIS
This annual report does not have any fiscal impact beyond what is outlined in Attachment D of this report. The San Ramon Police Department does not anticipate purchasing additional equipment outside our current Specialized or Military Equipment inventory.

STEPS FOLLOWING APPROVAL
Once approved, this annual report will be published on the San Ramon Police Department’s website to ensure availability for all members of the public to review.

A community engagement meeting, as required by California Government Code Section 7072(b), will be held at the San Ramon Police Department on Wednesday, April 26, at 4 pm to ensure the general public has the opportunity to discuss and ask questions associated with the annual military equipment report and our agency’s funding, acquisition, or use of specialized or military equipment. This meeting will be well-publicized following the approval of this report.

ATTACHMENT
A - Summary of Specialized or Military Equipment Use
B - Summary of Concerns or Complaints
C - Internal Audits or Violations
D - Specialized or Military Equipment Inventory and Cost Analysis

5.4 Packet Pg. 19
RESOLUTION NO. 2023-037

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

ACCEPTING THE ANNUAL SPECIALIZED OR MILITARY EQUIPMENT USE

REPORT AND RENEWING THE SPECIALIZED OR MILITARY EQUIPMENT USE POLICY
WHEREAS, on May 10, 2022, the City Council adopted Ordinance B7-300 approving the San Ramon Police Department’s Specialized or Military Equipment Use Policy; and WHEREAS, the Specialized or Military Equipment Use Policy and Government Code section 7072 requires the City to publish annually a report for the prior calendar year which includes: (1) a summary of how the military equipment was used and the purpose of its use; (2) a summary of any complaints or concerns received concerning the military equipment; (3) the results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response; (4) the total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the military equipment in the calendar year following submission of the annual military equipment report; (5) the quantity possessed for each type of military equipment; and (6) if the Police Department intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment; and
WHEREAS, the Military Equipment Use Policy and Government Code section 7072 also require that within 30 days of submitting and publicly releasing the annual military equipment report, the Police Department shall hold at least one well-publicized and conveniently located community engagement meeting, at which the general public may discuss and ask questions regarding the annual military equipment report and the Police Department's funding, acquisition, or use of military equipment; and
WHEREAS, on April 26, 2023, the Police Department will hold a well-publicized community meeting at the San Ramon Police Department to give the public the opportunity to discuss and ask questions regarding the Annual Report on Specialized or Military Equipment and the Police Department’s funding, acquisition, or use of specialized or military equipment.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Ramon does resolve, declare, and determine the following:

SECTION 1 - The City Council accepts the San Ramon Police Department’s Annual Report of Specialized or Military Equipment Use for 2022.

SECTION 2 - Based on the Annual Report on Specialized or Military Equipment Use for 2022, the City Council determines that each type of specialized or military equipment identified in the report has complied with the following standards:

5.4 Packet Pg. 20
A. The military equipment identified in the Specialized or Military Equipment Use Policy is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety; and
B. The Specialized or Military Equipment Use Policy will safeguard the public's welfare, safety, civil rights, and civil liberties; and C. The equipment described in the Specialized or Military Equipment Use Policy is reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety; and
D. The use of specialized or military equipment complied with the applicable equipment use policy.

SECTION 3 - The City Council renews the Specialized or Military Equipment Use Policy.

PASSED, APPROVED, AND ADOPTED, at the meeting of April 11, 2023 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
________________________
David E. Hudson, Mayor
ATTEST:

Joan Snashall, Acting City Clerk

5.4 Packet Pg. 21
7000 Bollinger Canyon Road │San Ramon, CA 94583
(925) 973-2500 │www.sanramon.ca.gov

ATTACHMENT A

SUMMARY OF SPECIALIZED OR MILITARY EQUIPMENT USE
Date Equipment Location Reason for Deployment
01/15/2022 Drone San Ramon Missing Person Search
01/30/2022 Drone San Ramon Suspect Search / Fled from Officers on foot
02/03/2022 Armored Rescue
Vehicle
El Sobrante Outside agency assistance for
California Highway Patrol
02/12/2022 Kinetic Energy
Projectile
Moraga Outside agency assist for Moraga
Police Department – Armed and
barricaded individual
02/16/2022 Armored Rescue
Vehicle
Castro Valley Outside agency assistance for
California Highway Patrol
03/22/2022 Armored Rescue
Vehicle, Drone
Walnut Creek /
Pleasant Hill
Central County SWAT Search /
Arrest Warrant – Armed and
dangerous suspect
04/06/2022 Armored Rescue
Vehicle
Pleasant Hill Central County SWAT Emergency
Call Out – Armed and barricaded
individual
05/11/2022 Armored Rescue
Vehicle, Drone,
Flashbang,
Walnut Creek Central County SWAT Search /
Arrest Warrant – Armed and
Dangerous Suspect – Assistance
request by the Safe Streets Task
Force
05/16/2022 Armored Rescue
Vehicle
San Pablo Outside agency assistance for San
Pablo Police Department
05/17/2022 Drone San Ramon Outside agency assistance for Alameda County Violent Crimes
Task Force
05/21/2022 Drone San Ramon Overwatch for Row vs. Wade
March
05/25/2022 Drone San Ramon Overwatch for Chevron
shareholder’s meeting protest
06/07/2022 Armored Rescue
Vehicle
San Pablo Outside agency assistance for San
Pablo Police Department
06/10/2022 Armored Rescue
Vehicle, Drone,
Flashbang
Pittsburg Central County SWAT Search /
Arrest Warrant – Armed and
dangerous suspect – Assistance
request by the Safe Streets Task
Force
San Ramon Police Department
2401 Crow Canyon Road │ San Ramon, CA 94583
(925) 973-2700 │ Denton Carlson, Chief of Police

5.4.a
Packet Pg. 22
Attachment: A - Summary of Specialized or Military Equipment Use (2023-037 : Annual Report - Specialized or Military Equipment) 7000 Bollinger Canyon Road │San Ramon, CA 94583
(925) 973-2500 │www.sanramon.ca.gov
06/30/2022 Armored Rescue
Vehicle, Drone
Richmond Central County SWAT Search /
Arrest Warrant – Armed and
dangerous suspect – Assistance
request by the Safe Streets Task
Force
08/04/2022 Armored Rescue
Vehicle, Drone
San Ramon Outside agency assistance and
arrest warrant assistance for U.S.

Marshals
08/18/2022 Armored Rescue
Vehicle
Dublin Outside agency assistance for
California Highway Patrol
08/24/2022 Armored Rescue
Vehicle, Drone
Antioch Central County SWAT Search /
Arrest Warrant – Armed and
dangerous suspect
08/25/2022 Drone San Ramon Aerial photographs for traffic collision scene
09/11/2022 Armored Rescue
Vehicle, Drone,
Flashbang
Antioch Central County SWAT Search /
Arrest Warrant – Armed and
dangerous suspect
09/21/2022 Armored Rescue
Vehicle, Drone
Pittsburg Central County SWAT Search /
Arrest Warrant – Armed and
dangerous suspect
09/27/2022 Armored Rescue
Vehicle, Flashbang
Pleasant Hill Central County SWAT Emergency
Call Out – Armed and barricaded
individual
10/16/2022 Armored Rescue
Vehicle, Drone
Concord Central County SWAT Search /
Arrest Warrant – Armed and
dangerous suspect
11/08/2022 Drone Walnut Creek Outside agency assistance – U.S.

DEA
11/15/2022 Armored Rescue
Vehicle, Drone,
Flashbang
Pleasant Hill Central County SWAT Search /
Arrest Warrant – Armed and
dangerous suspect
12/28/2022 Drone San Ramon Search warrant service
12/31/2022 Armored Rescue
Vehicle
San Ramon Flood rescues

5.4.a
Packet Pg. 23
Attachment: A - Summary of Specialized or Military Equipment Use (2023-037 : Annual Report - Specialized or Military Equipment) 7000 Bollinger Canyon Road │San Ramon, CA 94583
(925) 973-2500 │www.sanramon.ca.gov

ATTACHMENT B

SUMMARY OF COMPLAINTS OR CONCERNS RECEIVED ASSOCIATED

WITH SPECIALIZED OR MILITARY EQUIPMENT USE
During the 2022 calendar year, the San Ramon Police Department did not receive any complaints or concerns associated with our use of Specialized or Military Equipment.

To ensure the information is available to the public, those who have complaints or concerns are encouraged to contact the San Ramon Police Department using the information provided below.

This information is also included in Section 708 of the San Ramon Police Department Policy Manual.

Via email: [email protected]
Via phone: (925) 973-2700
Via mail: San Ramon Police Department
Attn: Specialized or Military Equipment Use Coordinator 2401 Crow Canyon Road
San Ramon, CA 94583
San Ramon Police Department
2401 Crow Canyon Road │ San Ramon, CA 94583
(925) 973-2700 │ Denton Carlson, Chief of Police

5.4.b
Packet Pg. 24
Attachment: B - Summary of Concerns or Complaints (2023-037 : Annual Report - Specialized or Military Equipment) 7000 Bollinger Canyon Road │San Ramon, CA 94583
(925) 973-2500 │www.sanramon.ca.gov

ATTACHMENT C

INTERNAL AUDITS OR VIOLATIONS OF THE SPECIALIZED OR MILITARY

EQUIPMENT USE POLICY
During the 2022 calendar year, every Specialized or Military Equipment Use was analyzed using a standardized post-incident debrief methodology, including detailed After Action Reports when necessary. This included all incidents in which force was used and also reviewed under San Ramon Police Department Policy Section 302, Use of Force Review.

No violations were discovered associated with the use of Specialized or Military Equipment as it applies to the San Ramon Police Department’s Specialized or Military Equipment Use Policy (Section 708) or the San Ramon Police Department’s Use of Force Policy (Section 300).

San Ramon Police Department
2401 Crow Canyon Road │ San Ramon, CA 94583
(925) 973-2700 │ Denton Carlson, Chief of Police

5.4.c
Packet Pg. 25
Attachment: C - Internal Audits or Violations (2023-037 : Annual Report - Specialized or Military Equipment) 7000 Bollinger Canyon Road │San Ramon, CA 94583
(925) 973-2500 │www.sanramon.ca.gov

ATTACHMENT D

SPECIALIZED OR MILITARY EQUIPMENT INVENTORY AND COST ANALYSIS Equipment Name: Unmanned Aircraft Systems (UAS/Drones) – CA GC §7070(c)(1) Quantity Owned/Sought: 11 owned Lifespan: Approximately 5 years Equipment Capabilities: Remotely piloted aerial vehicles capable of providing live and recorded video images captured from aerial positions, including images enhanced by Forward Looking Infrared (FLIR) and optical zoom lenses.

Product Descriptions:

DJI Matrice 300 RTK (1 owned): The DJI Matrice 300 RTK is a commercial-grade drone platform that offers a maximum of 55 minutes of flight time and, due to its larger size and power, is capable of flying in higher wind conditions. It is equipped with a high-resolution camera, a FLIR thermal imaging sensor, and the capability to transmit a live video feed.

DJI Mavic II Pro (2 owned): The DJI Mavic II Pro is a small yet powerful drone with a maximum flight time of 31 minutes and the capability to transmit a live video feed.

DJI Mavic II Enterprise (1 owned): The Mavic II Enterprise is a drone solution with a FLIR thermal imaging sensor and is designed for use during search and rescue, policing, and firefighting support. It is a compact solution that is easily deployable with a maximum of 31 minutes in flight time.

DJI Mavic II Zoom (3 owned): The Mavic 2 Zoom is a professional quality drone with a high-resolution zoom camera and up to 31 minutes of flight time with the capability of transmitting a live video feed. DJI Mavic Mini (4 owned): The Mavic mini is a lightweight, compact, foldable drone that is handheld and weighs only 8.8 oz. It is small and light enough to fly indoors while still maintaining outdoor flight capabilities with a 2.5-mile transmission range and 31 minute flight time.

Purpose/Authorized Uses: UAS/Drones may be utilized to enhance the department's mission of protecting lives and property when other means and resources are not available or are less effective. Uses may include but are not limited to: search and rescue, suspect apprehension, crime scene documentation, traffic collision documentation, tactical operations, scene security, hazard monitoring, identification, and mitigation, response to emergency calls, crisis communications, and legally authorized surveillance.

Fiscal Impacts: The initial costs of equipment, licensing, software, and training were approximately $60,000. The ongoing cost associated with UAS operation and maintenance is estimated to be approximately $12,000 per year.

Legal/Procedural Rules Governing Use: Any use of a UAS will be in strict accordance with constitutional and privacy rights and Federal Aviation Administration (FAA) regulations. The use of the UAS potentially involves privacy considerations. Absent a warrant or exigent circumstances, operators and observers shall adhere to FAA altitude regulations and shall not intentionally record or transmit images of any location where a person would have a reasonable expectation of privacy (e.g., residence, yard, enclosure). Operators and observers shall take reasonable precautions to avoid inadvertently recording or transmitting images of areas where there is a reasonable expectation of privacy. Reasonable precautions can include, San Ramon Police Department
2401 Crow Canyon Road │ San Ramon, CA 94583
(925) 973-2700 │ Denton Carlson, Chief of Police

5.4.d
Packet Pg. 26
Attachment: D - Specialized or Military Equipment Inventory and Cost Analysis (2023-037 : Annual Report - Specialized or Military Equipment) 7000 Bollinger Canyon Road │San Ramon, CA 94583
(925) 973-2500 │www.sanramon.ca.gov
for example, deactivating or turning imaging devices away from such areas or persons during UAS operations.

Training Required: Prior to piloting any UAS/Drone, staff members must secure an FAA Remote Pilot License and complete all training required by our FAA COA.

Other Notes: None.

Equipment Name: Unmanned, remotely piloted, powered ground vehicles - CA GC §7070(c)(1)
Quantity Owned/Sought: 1 owned Lifespan: 20 years
Equipment Capabilities: Allows for mechanical and robotic entry into confined spaces when physical entry by San Ramon Police Department personnel would pose a high risk to officer safety.

Product Description:

The AVATAR robot allows operators to safely inspect dangerous locations without physically entering a structure. It is quickly deployable, navigates various terrain (including stairs), has two-way audio capabilities, and allows the operator to visually inspect the location through a pan-tilt-zoom camera.

Purpose/Authorized Uses: This robot is used in response to critical incidents to enhance officer safety and community safety. The use of this robot shall only be authorized by a watch commander or SWAT Commander, based on the specific circumstances of a given critical incident.

Fiscal Impacts: The initial cost for this robot was approximately $8,000. Annual maintenance is estimated at less than $100.

Legal/Procedural Rules Governing Use: It is the policy of the San Ramon Police Department to only use this vehicle for official law enforcement purposes and pursuant to State and Federal law.

Training Required: Authorized operators are members of the Central County SWAT Team and have completed an 80-hour CA POST-certified Special Weapons and Tactics Course.

Other Notes: None

5.4.d
Packet Pg. 27
Attachment: D - Specialized or Military Equipment Inventory and Cost Analysis (2023-037 : Annual Report - Specialized or Military Equipment) 7000 Bollinger Canyon Road │San Ramon, CA 94583
(925) 973-2500 │www.sanramon.ca.gov
Equipment Name: Armored Personnel Carrier - CA GC §7070(c)(2) Quantity Owned/Sought: 1 owned Lifespan: 25 Years
Equipment Capabilities: This rescue vehicle is NIJ Level IV certified and designed to withstand multiple strikes from .50 caliber ammunition while still maintaining operational capabilities.

Product Description:

The Lenco BearCat is the standard tactical rescue vehicle for the law enforcement community in the United States. The BearCatG3 version utilizes a heavier duty upgraded suspension with off-road (run-flat) tires, rims, and increased ground clearance for emergency and natural disaster responses that traverse beyond traditional roadways. It seats up to 12 uniformed officers, and the 4-door version with an open floor plan allows for easier rescue of injured persons during critical incidents.

Purpose/Authorized Uses: This vehicle is used in response to critical incidents to enhance officer safety, community safety, improve scene containment and stabilization, officer and community rescues, and assist in the resolution of critical incidents. The use of this vehicle shall only be authorized by a watch commander or SWAT Commander, based on the specific circumstances of a given critical incident and in accordance with San Ramon Police Department Policy Section 409.

Fiscal Impacts: The initial cost for this vehicle was $325,000. Of this amount, $148,000 was off-set through supplemental Federal funding granted through the Bay Area Urban Area Security Initiative (BAUASI). Annual maintenance and costs for this vehicle are estimated at $2,500.

Legal/Procedural Rules Governing Use: It is the policy of the San Ramon Police Department to only use this vehicle for official law enforcement purposes and pursuant to State and Federal law.

Training Required: San Ramon Police Department members authorized to operate this vehicle have been trained by personnel who have completed a 24-hour CA POST-certified Tactical Armored Vehicle Operations course.

Other Notes: None.

5.4.d
Packet Pg. 28
Attachment: D - Specialized or Military Equipment Inventory and Cost Analysis (2023-037 : Annual Report - Specialized or Military Equipment) 7000 Bollinger Canyon Road │San Ramon, CA 94583
(925) 973-2500 │www.sanramon.ca.gov
Equipment Name: Explosive breaching apparatuses - CA GC §7070(c)(7) Quantity Owned/Sought: Outlined below Lifespan: 10 years Equipment Capabilities: Allows for specially training San Ramon Police Department officers to utilize a specially designed shotgun to defeat a fortified locking mechanism.

Product Description:

A specially designed Remington 870 shotgun (1 owned) that is retrofitted with a spiked standoff breaching barrel that allows for the safe and effective firing of frangible copper rounds.

Compressed copper 12 gauge breaching rounds (32 owned): These 12 gauge shotgun rounds, which are restricted for law enforcement, military, or government use only, are manufactured using compressed copper. This design allows them to be fired into a locking mechanism or doors to defeat the mechanical system allowing for immediate entry by law enforcement personnel during a critical incident.

Purpose/Authorized Uses: The equipment outlined above is designed and authorized for use when San Ramon Police Department personnel, who are members of the Central County SWAT Team, encounter subjects whose violence or danger to the public exceeds the capabilities of standard police officer equipment.

Fiscal Impacts: The initial cost for this equipment was approximately $1100. Annual maintenance is conducted by San Ramon Police Department personnel.

Legal/Procedural Rules Governing Use: All applicable State, Federal and Local laws governing police use of force. Various San Ramon Police Department Policies on Use of Force and Firearms.

Training Required: Authorized operators are members of the Central County SWAT Team and have completed an 80-hour CA POST-certified Special Weapons and Tactics Course and a Tactical Breaching Course.

Other Notes: None
Equipment Name: Specialized firearms - CA GC §7070(c)(10)

5.4.d
Packet Pg. 29
Attachment: D - Specialized or Military Equipment Inventory and Cost Analysis (2023-037 : Annual Report - Specialized or Military Equipment) 7000 Bollinger Canyon Road │San Ramon, CA 94583
(925) 973-2500 │www.sanramon.ca.gov
Quantity Owned/Sought:
78 owned
(4 have converted to training weapons and are no
longer capable of firing .223 caliber ammunition)
(4 are not in use due to safety-related recalls)
(8 have been removed from service due to
extensive use and reduced functionality)
Lifespan: Approximately 15 years
Equipment Capabilities: These patrol rifles are capable of firing .223 caliber ammunition with precision accuracy from extended distances, if necessary.

Product Description:

Bushmaster AR-15 A2 (3 owned), Colt AR-15 A2 (32 owned), Colt M4 (18 owned), and Rock River AR-15 A2 (25 owned) are lightweight .223 caliber semi-automatic carbine rifles.

Purpose/Authorized Uses: Officers may deploy the patrol rifle in any circumstance where the officer can articulate a reasonable expectation that the rifle may be needed. Examples of some general guidelines for deploying the patrol rifle may include but are not limited to:

Situations where the officer reasonably anticipates an armed encounter.

When an officer is faced with a situation that may require accurate and effective fire at long range.

Situations where an officer reasonably expects the need to meet or exceed a suspect's firepower.

When an officer reasonably believes that there may be a need to fire on a barricaded person or a person with a hostage.

When an officer reasonably believes that a suspect may be wearing body armor.

When authorized or requested by a supervisor.

Fiscal Impacts: The cost of these rifles was spread out over the past 10+ years, and the total cost for the 78 rifles was approximately $94,000. The ongoing costs for ammunition will vary, and maintenance is conducted by departmental staff who are certified rifle armorers.

Legal/Procedural Rules Governing Use: All applicable State, Federal and Local laws governing police use of force. Various San Ramon Police Department Policies on Use of Force and Firearms.

Training Required: Officers must successfully complete a CA POST certified 24-hour patrol rifle course as well as regular department firearms training and qualifications as required by law and policy.

Other Notes: For clarification purposes only, these rifles are standard issue service weapons for members of the San Ramon Police Department. As such, they are exempted from this Military Equipment Use Policy per CA Gov't Code §7070 (c)(10). They have been included in this document out of an abundance of caution and in the interest of transparency.

Equipment Name: Specialized Ammunition - CA GC §7070(c)(10) Quantity Owned/Sought: Outlined below Lifespan: 10 years

5.4.d
Packet Pg. 30
Attachment: D - Specialized or Military Equipment Inventory and Cost Analysis (2023-037 : Annual Report - Specialized or Military Equipment) 7000 Bollinger Canyon Road │San Ramon, CA 94583
(925) 973-2500 │www.sanramon.ca.gov
Equipment Capabilities: Allows for specially training San Ramon Police Department officers to protect the community by enhancing their capability to accurately engage suspect(s) who present an immediate deadly danger to members of the community or public safety personnel.

Product Description:

Limited penetration .308 caliber rounds (1000 owned): This hyper expanding hollow point bullet immediately deposits its energy within a very short distance, reducing the risk of overpenetration beyond its intended target.

Tactical Barricade .308 caliber rounds (150 owned): This tactical bullet is designed to reduce fragmentation and stays intact when striking a mid-level barricade. The minimal deflection and fragmentation further enhance bystander safety.

Armor Piercing .308 caliber rounds (60 owned): This round is designed with a tungsten carbide core that does not break apart upon impact and transfers the residual energy to the target with the purpose of penetrating light armor.

Purpose/Authorized Uses: These specialized rounds are designed for use in response to critical incidents that present an immediate threat of deadly force to members of the community or public safety personnel.

Fiscal Impacts: The initial cost for ammunition was approximately $5,500. Ongoing annual cost is estimated at less than $1000.

Legal/Procedural Rules Governing Use: All applicable State, Federal and Local laws governing police use of force. Various San Ramon Police Department Policies on Use of Force and Firearms.

Training Required: Authorized uses are members of the Central County SWAT Team and have completed an 80-hour CA POST-certified Special Weapons and Tactics Course and a 40- hour Rifle Marksmanship and Sniper/Observer Course. Users are required to maintain rifle qualification standards at the level in place for members of the Central County SWAT Team.

Other Notes: None
Equipment Name: Flashbang grenades, tear gas, and pepper balls - CA GC Code §7070(c)(12)
Quantity Owned/Sought: Outlined below Lifespan: 5 years

5.4.d
Packet Pg. 31
Attachment: D - Specialized or Military Equipment Inventory and Cost Analysis (2023-037 : Annual Report - Specialized or Military Equipment) 7000 Bollinger Canyon Road │San Ramon, CA 94583
(925) 973-2500 │www.sanramon.ca.gov
Equipment Capabilities: The equipment listed in this section is designed to temporarily distract or temporarily incapacitate an individual through sound and light or through the introduction of a chemical irritant impacting the eyes, nose, and skin.

Product Description:

Flashbang grenades (24 owned): The Defense Technology Low Roll Non-Reloadable Distraction Device produces 175 dB or sound output at 5 feet and 6-8 million candellas for 10 milliseconds.

Tear gas canisters (22 owned): The Defense Technology Spede-Heat CS grenade and Flameless Tri-Chamber grenade were designed with the barricade situation in mind. Its applications in tactical situations are primarily to detect and/or dislodge barricaded subjects.

The purpose is to minimize the risks to all parties through pain compliance, temporary discomfort, and/or incapacitation of potentially violent or dangerous subjects. 40 mm Liquid CS Ferret round (74 owned): The Defense Technology 40 mm Liquid Ferret round is used primarily by tactical teams and is designed to penetrate barriers, such as windows, hollow core doors, wallboard, and thin plywood. Upon impacting the barrier, the nose cone ruptures and instantaneously delivers a small chemical payload inside of a structure or vehicle.
40 mm Direct Impact OC Foam round (23 owned): The Defense Technology 40mm OC Crushable Foam Round munition is a point-of-aim, point-of-impact direct-fire round. When loaded with OC powder, the Direct Impact combines blunt trauma with the effects of an irritant powder.

PepperBall rounds (90 owned): The PepperBall projectile contains 2% PAVA and is designed for direct impact and area saturation, especially in confined, interior spaces.

Purpose/Authorized Uses: The equipment outlined above is designed and authorized for use when San Ramon Police Department personnel encounter subjects whose violence or danger to the public exceeds the capabilities of standard police officer equipment.

Fiscal Impacts: The initial cost for this equipment is estimated at $6500. Ongoing annual maintenance and replacement costs are estimated at $1500.

Legal/Procedural Rules Governing Use: All applicable State, Federal and Local laws governing police use of force. Various San Ramon Police Department Policies on Use of Force and Crowd Control.

Training Required: Officers authorized to use items listed in this section must have completed an 80-hour CA POST-certified Special Weapons and Tactics course. The exception being PepperBall rounds, of which all officers within the San Ramon Police Department have been trained and certified by approved PepperBall Instructors.

Equipment Name: 40mm Less Lethal Launchers and Kinetic Energy Munitions - CA GC §7070(c)(14)
Quantity Owned/Sought: Outlined below Lifespan: 15 years Equipment Capabilities:

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Attachment: D - Specialized or Military Equipment Inventory and Cost Analysis (2023-037 : Annual Report - Specialized or Military Equipment) 7000 Bollinger Canyon Road │San Ramon, CA 94583
(925) 973-2500 │www.sanramon.ca.gov
Manufacturer Product Description:
40 mm launchers (15 owned): Penn Arms 40 mm launchers are manufactured using 4140 hardened steel, 6061-T6 mil-spec anodized aluminum and DuPont super tough glass-filled nylon. These launchers are lightweight, versatile, and used worldwide by police and corrections officers.
40 mm launchers (12 owned): Lewis Machine and Tool Co. (LMT Defense) are manufactured for Defense Technology. The 40LMTS will fire standard 40 mm less lethal ammunition, have a 14” barrel, and are also used worldwide by police and corrections officers.
40 mm Kinetic Energy Munitions (85 owned): The eXact iMpact 40 mm Sponge Round is a point-of-aim, point-of-impact direct-fire round. This lightweight, high-speed projectile consisting of a plastic body and sponge nose that is spin-stabilized via the incorporated rifling collar and the 40 mm launcher's rifled barrel. The round utilized smokeless powder as the propellant, and, therefore, have velocities that are extremely consistent. 40 mm Multiple Wood Baton Round (5 owned): The 40 mm Multiple Wood Baton Round contains three wooden projectiles. It utilizes smokeless powder as a propellant. It is suitable for administering a means of pain compliance over a greater distance.

Purpose/Authorized Uses: The 40mm Less Lethal Launchers and Kinetic Energy Munitions are intended for use as a less-lethal use of force option.

Fiscal Impacts: The initial cost of this equipment was approximately $24,000 and spread out over multiple years. The ongoing costs for munitions will vary, and maintenance is conducted by departmental staff.

Legal/Procedural Rules Governing Use: All applicable State, Federal and Local laws governing police use of force. Various San Ramon Police Department Policies on Use of Force and Crowd Control.

Training Required: Officers must complete a department-certified 40mm course as well as regular training and qualifications as required by law and policy.

Other Notes: None.

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Attachment: D - Specialized or Military Equipment Inventory and Cost Analysis (2023-037 : Annual Report - Specialized or Military Equipment)

CITY COUNCIL STAFF REPORT
DATE: April 11, 2023
TO: City Council/City Manager
FROM: Martin Lysons, City Attorney
By: Martin Lysons, City Attorney
SUBJECT: RESOLUTION NO. 2023-038 - Authorizing the Vice Mayor to Sign a Letter to Mayor Hudson Regarding the Status of the Mayor’s Seat

BACKGROUND/DISCUSSION
On March 28, 2023, the Council held an agendized discussion during its regularly scheduled meeting regarding Mayor Hudson’s recent absences due to medical issues. The discussion included consideration of the status of the Mayor’s seat, potential accommodations, and a review of Brown Act requirements, AB 2449, and excused absences under the Municipal Code.

The Council formed an ad hoc subcommittee, consisting of Vice Mayor Armstrong and Councilmember Rubio. The stated purpose of the ad hoc subcommittee was to draft a letter to Mayor Hudson for the approval of the full Council.

The draft letter to the Mayor is included in this report as Exhibit 1 to the Resolution.

RECOMMENDED ACTION
Staff recommends that the Council take public testimony and consider approval of this Resolution authorizing the Vice Mayor to sign a letter to Mayor Hudson regarding the status of the Mayor’s seat.

FISCAL ANALYSIS
There are no fiscal impacts identified at this time.

STEPS FOLLOWING APPROVAL
If approved, the Vice Mayor will finalize, sign, and send the letter to Mayor Hudson, and staff will continue to communicate with the Mayor and his family and provide appropriate accommodations when the Mayor is ready to return.

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RESOLUTION NO. 2023-038

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON

AUTHORIZING THE VICE MAYOR TO SIGN A LETTER TO MAYOR HUDSON REGARDING THE STATUS OF THE MAYOR’S SEAT
WHEREAS, in January of 2023, Mayor Hudson fell ill and has since been absent from all Council meetings and other activities associated with the Mayor’s office; and WHEREAS, at its regularly scheduled meeting on March 28, 2023, the Council held an agendized discussion regarding Mayor Hudson’s recent absences due to his medical issues; and WHEREAS, during its discussion on March 28, 2023, the Council formed an ad hoc subcommittee, consisting of Vice Mayor Armstrong and Councilmember Rubio, to draft a letter to Mayor Hudson for the approval of the full Council; and WHEREAS, the ad hoc subcommittee drafted a letter to Mayor Hudson as directed, attached hereto as Exhibit 1.

NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Ramon does hereby authorize the Vice Mayor to sign a letter to Mayor Hudson regarding the status of the Mayor’s seat.

PASSED, APPROVED, AND ADOPTED, at the meeting of April 11, 2023 by the following votes:

AYES:

NOES:

ABSENT:

ABSTAIN:
___________________________
Mark Armstrong, Vice Mayor
ATTEST:
_________________________
Joan Snashal1, Acting City Clerk
Exhibit 1: Letter to the Mayor

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Dear Mayor Hudson, April 11, 2023
The City Council is happy to hear about your continued progress with your rehabilitation efforts following your January 2023 stroke. Our community has been asking about your health and we join them in wishing you a speedy and comprehensive recovery.

We know the path to recovery is not easy, but through feedback from our councilmembers, friends, city staff and your family, we are encouraged to learn about your progress and heartened to hear that you are eager to return. We know you are working hard to make that possible.

Our sincere desire is that you come back and resume your full range of duties as Mayor of San Ramon. We look forward to regular updates about when you can resume those duties and to a discussion about what options may be available to accommodate your public participation as Mayor. We understand that a full recovery from your illness requires time and, as such, the City Council and our city staff are doing everything to seamlessly adjust to what we all hope is a temporary absence.

The Interim City Manager and staff will keep you updated on the issues facing our city, including hiring a new City Manager, working through the budget process, and other critical matters including land use, the General Plan, economic development, quality of life, and public safety issues that require the attention of a five-person City Council. Our hope is that you can actively resume your role at public meetings and public events in a way that is consistent with public expectations and your duties as elected Mayor.

Again, our collective desire is for your speedy recovery and return. In the meantime, it is important to keep the public informed about your absence and for our Council to have an open public discussion about what that means now that we are approaching three months since your initial medical setback. We had our first discussion about this matter on March 28, 2023 and encourage you to listen to the record of that meeting and to reach out to our city staff should you have any questions.

On behalf of Councilmembers Rubio, Perkins, and Verose, as authorized by the Resolution of the Council on April 11, 2023, I am forwarding this letter to you with our best wishes for your speedy recovery and a request that you provide us with frequent updates about your health status and possible date of return.

Best regards,
Mark Armstrong
Vice Mayor
City of San Ramon

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CITY COUNCIL STAFF REPORT
DATE: April 11, 2023
TO: City Council/City Manager
FROM: Martin Lysons, City Attorney
By: Martin Lysons, City Attorney
SUBJECT: General Plan/Zoning Consistency Determination Under the Housing Accountability Act (HAA)

RECOMMENDED ACTION
Staff recommends that the City Council receive the report and direct staff to process Compliance Determinations, as required by the Housing Accountability Act (HAA), under the attached procedures.

BACKGROUND/DISCUSSION
Senator Nancy Skinner authored Senate Bill 330 (“SB 330”), the “Housing Crisis Act of 2019,” to “suspend certain restrictions on the development of new housing during the period of the statewide emergency” through January 1, 2025 stemming from the lack of housing supply throughout the state. On October 9, 2019, Governor Newsom signed SB 330 into law effective as of January 1, 2020. Subsequently, the Legislature enacted and the Governor signed Senate Bill 8, which extends SB 330 through January 1, 2030.

SB 330 enacted numerous changes to the procedures for processing, reviewing, and approving housing development projects. Among those changes are new provisions to the Housing Accountability Act (Government Code section 65589.5, or the “HAA”) to ensure only “objective” standards are used to deny or reduce the development of a housing development project. In addition, SB 330 limits to five the number of hearings that the City may hold on a housing development project once the City has deemed the application for that project complete.

Under the Housing Accountability Act (Government Code section 65589.5, or the “HAA”), once the City deems the housing project application complete, it must provide the applicant with written documentation identifying any inconsistencies with objective plans, programs, policies and standards (collectively, “Applicable Objective Standards”) and an explanation of the reason it considers the project to be inconsistent with Applicable Objective Standards. This written notification, referred to herein as the “Compliance Determination,” must be provided to the applicant within 30 or 60 days (depending on the size of the project) of deeming the application complete.

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Over the course of the last several months, staff and the Planning Commission have been in discussions regarding the best process for the City to issue the Compliance Determination under SB 330. At the Commission meeting on January 17, 2023, the Commission directed staff to bring a report to the Policy Committee to discuss whether the City needs a new policy pertaining to the Compliance Determination, and if so, what the new policy should include.

The Policy Committee met on February 22, 2023, and expressed concerns about transparency, potential litigation, and compliance with all City ordinances and State laws, including SB 330.

The Committee ultimately referred the matter to the full City Council.

Since the February 22nd Policy Committee meeting, staff has met with Planning Commission Chair Alpert and Commissioner Wallis. All parties agreed on a new procedure for issuing the Compliance Determination, included herewith as Attachment A. Staff believes that the new procedure, as outlined in the attachment, meets the main goals of the Policy Committee, the Commission, and staff, including the following:
 Complies with State laws, including the HAA.
 Complies with the strict timeline requirements for communication of consistency to applicant under SB 330.
 Complies with the five-meeting limit once staff has deemed the application complete.  Continues to reserve one meeting for a potential appeal to the City Council.  Evaluates projects against written objective design standards. Ensures that the analysis is detailed, comprehensive, accurate, and performed by those trained and qualified to perform said analysis.
 Provides for a publicly noticed workshop before staff deems the application complete to solicit feedback from the Commission and the public.  Notifies the Applicant before the 30- or 60-day window closes (per Gov. Code § 65589.5(j)(2)(A)) for the City’s Compliance Determination.  Gives the public a voice while keeping them informed about the limitations in the City’s authority in the initial stages of the application process.

Since the February 22nd meeting of the Policy Committee, staff has received an application for the Iron Horse Village project, which is subject to the HAA as amended by SB 330. Staff and the Commission will apply the new procedure to this project. During that application process, if staff or members of the Commission identify ways to improve the new procedure, staff and the Commission will work together to implement the improvements. Because this is a procedural outline and not a policy, staff and the Commission may implement minor changes without bringing it to the Policy Committee or Council.

FISCAL ANALYSIS
While there may be some costs associated with the additional Planning Commission meeting, implementing the attached procedure will not appreciably affect the General Fund.

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STEPS FOLLOWING APPROVAL
Staff will implement the new procedure, beginning with the Iron Horse Village project application, which the applicant has submitted to the City, but City staff has not deemed complete. Staff will work with the Commission to make any necessary adjustments to the procedure based on the City’s experience with the Iron Horse Village and future applications.

ATTACHMENT
A: Proposed Procedure for SB 330 Compliance Determinations

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HAA Gov. Code § 65589.5(j)(1)&(2) PROCESS
OBJECTIVE: Develop a process to determine and communicate General Plan Consistency of proposed projects that includes input from the Planning Commission and the Public, while remaining consistent with all State laws (e.g., timeframes, meeting limits, objective design standards, Brown Act, etc.).

GOALS
 Comply with State laws.
 Comply with the strict timeline requirements for communication of consistency to applicant.
 Comply with five-meeting rule after staff deems the application complete. Continue to reserve one meeting for the City Council.
 Evaluate projects against written objective design standards. Ensure analysis is detailed, comprehensive, accurate, and performed by those trained and qualified to perform said analysis.
 Hold a publicly noticed workshop before staff deems the application complete to solicit feedback from the Commission and the public.
 Notify Applicant before window closes (30 or 60 days, per Gov. Code § 65589.5(j)(2)(A)) for the City’s Compliance Determination.
 Give the public a voice while keeping them informed about the limitations in the City’s authority in the initial stages of the application process.

Process
1) Staff will notify Planning Commissioners via email when a Preliminary Housing Development Application for a housing project is filed and provide each Planning Commissioner a reasonable opportunity to review the Application and discuss individually with Staff.
a. This serves to allow Commissioners an early look at a potential housing project and an opportunity to identify and discuss issues with Staff even though the project may change several times before being deemed complete.
b. Staff is available to coordinate a meeting between one commissioner and the project applicant at any time during the process, so that a commissioner may ask questions to the applicant directly. If requested, a staff member will be present at any commissioner meeting with the applicant.
2) Staff will notify Planning Commissioners when a Final Application for a housing project is filed and provide each Planning Commissioner with a reasonable opportunity to review the Application and discuss with Staff.
a. Staff will post development plans and related materials on a page dedicated to the project on the City’s website (“Project Web Page”) and provide for eSanRamon Updates to notify the Commission (and any other interested party) that the information is available.
b. In addition, the Project Web Page will include helpful links to the General Plan and Zoning Code.

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Attachment: A: Proposed Procedure for SB 330 Compliance Determinations (2023-19 : SB 330 Compliance Determination) c. If the City has completed its Objective Standards Compliance Checklist, staff will include the Checklist with its posting, so that members of the public and the Commission will know what standards to apply to the project. d. This will allow Planning Commissioners (individually) to become familiar with proposed project before a public workshop and identify and discuss potential issues individually with Staff.
3) Schedule and hold a public workshop (“Workshop”) before the project is deemed complete. a. The purpose of the Workshop is for the Applicant to introduce the project to the public for the first time before the project is deemed complete and the time clock starts running on HAA’s consistency notice shot clock, and to allow the Commission to ask questions and take comments from the public. b. Because the Workshop will be held before the application is deemed complete, it will not count against the five-meeting limit imposed by the HAA. 4) Within approximately 15 days of deeming the application complete, staff will post on the Project Web Page any additional information received from the Applicant and notify the Commission, and any other subscriber to eSanRamon Updates, that the information is available and where and how the public may access it.
a. The Project Web Page will also provide a link for any interested member of the public or the Commission to comment on whether the project complies with applicable, objective standards, including General Plan and Zoning requirements.

Staff will not provide responses to individual comments received but will address pertinent comments as described below.
b. All comments received will be public record and will be part of the Administrative Record for the project application process.
c. Staff will consider all comments received in making its Compliance Determination. d. Based on staff’s internal review and input received pertaining to compliance with objective standards, staff will issue its Compliance Determination and post on the Project Web Page. Subscribers to eSanRamon Updates will be notified of the posting.
5) The staff report for the first Commission public hearing will include a section explaining the Compliance Determination, the final Compliance Determination letter, and copies of all pertinent correspondence received as an attachment to the staff report.

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Attachment: A: Proposed Procedure for SB 330 Compliance Determinations (2023-19 : SB 330 Compliance Determination)