ENGINEER'S REPORT
for
LANDSCAPING & LIGHTING DISTRICT NO. 1984-1
ZONE 4 – VISTA SAN RAMON
ASSESSMENT INCREASE AND LEVY OF ANNUAL
ASSESSMENT FOR FISCAL YEAR
JULY 1, 2023 - JUNE 30, 2024
TABLE OF CONTENTS
CERTIFICATIONOFFILING…………………………………………………………………......3
I. Introduction……………………………………………………………………………………..5
II. District Purpose and Service Levels………………………………………………………..5 III. Assessment District Diagram…………………………………………………………………...6 IV. Plans and Specifications for Improvements……………………………………………….7 V. District Funding…………………………………………………………………………..10
VI. Assessment Rates…………………………………………………………………………12
VII. Assessment Methodology………………………………………………………………...........13 VIII. Revenues and Expenditures…………………………………………………………….…16 IX. Assessment Roll………………………………………………………………………………..16
Appendices
Appendix A - City of San Ramon City Council Resolution No. 2023-036 Appendix B - Assessment District Diagram
Appendix C – Map of Existing and Proposed Improvements Zone 4 Appendix D - Estimated Costs and Reserve Fund Study
Appendix E - Street Landscaping & Lighting Unit Factors
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ZONE 4 – VISTA SAN RAMON
ASSESSMENT INCREASE AND LEVY OF ANNUAL ASSESSMENT FISCAL YEAR JULY 1, 2023 - JUNE 30, 2024
(Pursuant to the Landscaping & Lighting Act of 1972 and the Right to Vote on Taxes Act)
CERTIFICATIONOFFILING
Robin Bartlett, Engineer of Work of Assessment District No. 1984-1, City of San Ramon, Contra Costa County, California, makes this report, as directed by the City Council. The San Ramon Landscaping & Lighting Assessment District No. 1984-1, Zone 4 is intended to provide Landscaping & Lighting improvements within certain incorporated limits of the City and to levy and collect assessments sufficient to pay for those improvements. This report is to reestablish the Assessment District 1984-1, Zone 4 and to levy the assessment for Fiscal Year July 1, 2023 - June 30, 2024.
The improvements outlined in this report are briefly described as follows:
The installation of landscaping, public lighting facilities and facilities appurtenant thereto or which are necessary or convenient for their maintenance or servicing, and the maintenance or servicing of the foregoing.
The improvements for FY 2023/24 will include servicing or maintenance, or both, of existing public lighting facilities and certain landscaping, and the installation of new street lights and/or landscaping within the budgeted limits.
The undersigned respectfully submits the enclosed Engineer's Report as directed by the City Council.
Dated: , 2023 By:
Robin Bartlett, P.E., District Engineer
I HEREBY CERTIFY that the enclosed Engineer's Report, together with the Assessment Roll and Assessment Diagram thereto attached was filed with me on the 10th day of August, 2023.
Christina Franco, City Clerk
City of San Ramon
Contra Costa County, California
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I HEREBY CERTIFY that the enclosed Engineer's Report, together with the Assessment Roll and Assessment Diagram thereto attached was approved and confirmed by the City Council of the City of San Ramon, California, on the ____ day of _____________, 2023.
Christina Franco, City Clerk
City of San Ramon
Contra Costa County, California
I HEREBY CERTIFY that the enclosed Engineer's Report, together with the Assessment Roll and Assessment Diagram thereto attached was filed with the County Auditor of the County of Contra Costa on the ____ day of _____________, 2023.
Christina Franco, City Clerk
City of San Ramon
Contra Costa County, California
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ENGINEER’S REPORT
for
LANDSCAPING & LIGHTING DISTRICT NO.
1984-1
ZONE 4 – VISTA SAN RAMON
ASSESSMENT INCREASE AND LEVY OF ANNUAL
ASSESSMENT FISCAL YEAR
JULY 1, 2023 - JUNE 30, 2024
I. INTRODUCTION
The City of San Ramon Landscaping & Lighting District No.1984-1 (District) was formed in 1984 in accordance with the Landscaping and Lighting Act of 1972 (Streets and Highways Code Section 22500 et seq).
The District has been reestablished each year thereafter. On November 5, 1996, California voters approved Proposition 218, entitled the "Right to Vote on Taxes Act," which added Articles XIIIC and XIIID to the California Constitution. Proposition 218 established new procedural requirements for the formation and administration of assessment districts. The City of San Ramon has taken the necessary steps to ensure that Landscaping & Lighting District No. 1984-1 is compliant with Proposition 218.
Per Section 22622 of the Streets and Highways Code, the City Council of the City of San Ramon adopted Resolution 2023-036 on April 11, 2023, which ordered the District Engineer to prepare and file an Engineer’s Report for a proposed assessment increase for Zone 4 for FY 2023/24 and described new improvements for the District. Resolution 2023-036 is included as Appendix A.
II. DISTRICT PURPOSE AND SERVICE LEVELS
The Landscaping & Lighting District No.1984-1 Zone 4 (Zone 4) provides for the maintenance of street landscaping and lighting. The District provides services and maintains improvements as described in subdivision improvement plans, capital improvement plans and prior engineers reports on file with the City, and as follows:
Routine maintenance activity consists of the following:
Irrigation and irrigation repairs Vegetation trimming and trash removal Tree pruning Refreshing mulch
Lighting and light maintenance Fertilizing
Weed abatement Pest abatement
Non-Routine maintenance activity and end of life replacement includes:
Tree replacement Shrub and ground cover replacement
Irrigation upgrades and replacement Lighting upgrades and end of life replacement
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Drought and storm related replacements
III. ASSESSMENT DISTRICT DIAGRAM
The Assessment District Diagram (Appendix B) delineates the assessment district Zone 4 boundary. That area consists of Subdivisions 5467 and 5468. The District Engineer and Engineer of Work, hereby finds that the properties within Zone 4 each receive approximately equal special benefit from the work and improvements within that special zone.
IV. PLANS AND SPECIFICATIONS FOR IMPROVEMENTS
The description and location of existing and proposed new improvements that are or will be maintained by the District during FY 2023/24 are as follows:
Existing and Proposed Improvements
The existing improvements within Zone 4 consist of the following:
1) Arterial Roadside Landscaping. This landscaping consists of mulch or ground cover, shrubs, trees, associated irrigation systems. The improvements are located along the east side of Alcosta Boulevard, between the east curb and soundwall, beginning from a point approximately 57 feet northwest of the back of sidewalk at Bollinger Canyon Road where the existing soundwall is parallel to Alcosta Boulevard, and extending to a point adjacent to the northern boundary of Subdivision 5468 approximately 240 feet south of Hospital Road.
Maintenance responsibilities for this area are shared with the Citywide Landscaping Zone 2. 2) Median Landscaping at Entry Points: This landscaping consists of mulch or ground cover, shrubs, trees, associated irrigation systems and decorative lighting. The improvements are located in the median islands on Overlook Drive and Woodland Drive within 60 feet of Alcosta.
3) Interior Median Landscaping: This landscaping consists of mulch or ground cover, shrubs, trees, associated irrigation systems, and dog waste bag dispensers. The improvements are located on the central median islands on Woodview Circle.
The small retaining wall and the landscape behind it near Overlook Drive are not maintained by the Landscape and Lighting District. The maintenance of the soundwall is the responsibility of the Landscape and Lighting District Citywide Zone 2, except for Vista San Ramon signage, which is the responsibility of the Vista San Ramon Home Owners Association.
Proposed New Improvements may include the following:
Enhanced decorative lighting, entry statement signage, and replacement of trees, shrubs and other vegetation, ground cover, mulch, and other improvements as listed above in kind or of a generally similar nature as required due to decline or end of useful life of existing improvements.
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Plans of existing improvements are on file with the City Clerk. The general location of the existing and proposed improvements are indicated on the Map of Existing and Proposed Improvements, Zone 4 (Appendix C).
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V. COSTS
The estimated costs for maintaining the improvements within Zone 4 and for current and upcoming capital improvements and replacement costs are summarized below and in more detail in Estimated Costs and Reserve Fund Study, Appendix D. All costs are in current year dollars. No inflation factors have been included in the analysis, and it is assumed that overall maintenance and replacement costs will increase similarly to the overall consumer price index.
Estimated Annual Maintenance Costs
Based on FY 2022/23 Adopted Budget
Item Cost
Personnel $11,777
Contracts $7,000
Utilities $16,400
Materials & Supplies $1,500
Total $36,677
Estimated Annualized Replacement Costs
Based on FY 2022/23 Costs
Item Quantity Units Cost
per Unit Cost Remaining Life
Annualized
Cost
Arterial Tree 92 each $850 $78,200 20 $3,910
Arterial Shrub 2610 each $30 $78,300 15 $5,220
Arterial Mulch 470 cubic
yard $46 $21,446 3 $7,149
Arterial Remote
Control Valve 31 each $200 $6,200 12 $517
Arterial Master
Valve 2 each $305 $610 10 $61
Arterial Flow Meter 2 each $355 $710 20 $36
Arterial Backflow 1 each $1,250 $1,250 20 $63
Arterial Backflow
Enclosure 2 each $5,000 $10,000 25 $400
Arterial Irrigation
Controller 2 each $4,000 $8,000 15 $533
Arterial Controller
Cabinet 2 each $ 4,000 $8,000 15 $533
Entrance Tree 4 each $850 $3,400 50 $68
Entrance Shrub 113 each $30 $3,390 15 $226
Entrance Mulch 10 cubic
yard $46 $456 3 $152
Entrance Boulders 8 each $0 $0
Entrance Decorative
Lighting 11 each $50 $550 10 $55
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Estimated Annualized Replacement Costs
Based on FY 2022/23 Costs
Item Quantity Units Cost
per Unit Cost Remaining Life
Annualized
Cost
Interior Tree 111 each $850 $94,350 20 $4,718
Interior Shrub 2660 each $
30 $79,800 15 $5,320
Interior Mulch 200 cubic
yard $46 $ 9,126 3 $3,042
Interior Dog Bag 2 each $300 $600 10 $60
Interior Remote
Control Valve 16 each $200 $3,200 10 $320
Interior Master
Valve 1 each $305 $305 10 $31
Interior Flow Meter 1 each $355 $355 20 $18
Interior Backflow 1 each $1,250 $1,250 20 $63
Interior Backflow
Enclosure 1 each $5,000 $5,000 25 $200
Interior Irrigation
Controller 1 each $4,000 $4,000 15 $267
Interior Controller
Cabinet 1 each $4,000 $4,000 15 $267
Total $33,226
Contingency (10%) $3,323
Total with contingency $36,549
Estimated Annual Administration Costs
Based on FY 2022/23 adopted Budget
Consultant Services $0
Contra Costa Tax Roll Fees $0
City Overhead and Administration $4,171
Financing Effort $0
Total Administrative Costs $4,171
Total Annualized Costs $77,396
VI. ASSESSMENTMETHODOLOGY
Special and General Benefits
Benefits
The operation and maintenance of the improvements and necessary related administrative expenses the City will incur in obtaining and managing maintenance services will provide benefits to those properties within the boundary of the Zone. The benefits conferred to property within the boundary
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of the Zone from the public improvements are described below. This report does not consider any general enhancement of property value.
Aesthetics
Aesthetics, or the beautification of property, is a primary component of livability. Livability encompasses several qualities and characteristics that are unique to a specific area. The Victoria Transport Policy Institute (2011) expands on the concept of livability and the various benefits associated with that designation:
“The livability of an area increases property desirability and business activity. Livability is largely affected by conditions in the public realm, places where people naturally interact with each other and their community, including streets, parks, transportation terminals and other public facilities.
Livability also refers to the environmental and social quality of an area as perceived by employees, customers and visitors. This includes local environmental conditions, the quality of social interactions, opportunities for recreation and entertainment, aesthetics, and existence of unique cultural and environmental resources.”
The maintenance and servicing of the improvements increases the aesthetics, appearance and desirability of properties within the proposed boundaries of the District. The overall appeal of the District is enhanced when improvements are in place and kept in a healthy and satisfactory condition.
The maintenance of the improvements will provide and create a cohesive community identity that will serve to improve the livability within and helps define a positive urban character with the visual features of a destination community. This encourages the enjoyment of the neighborhood as well as promotes the maximum use of each area.
Conversely, appeal decreases when improvements are not well maintained, unsafe, or destroyed by the elements or vandalism. Upgraded and maintained amenities will enhance the appearance, desirability and “livability” of the property throughout the District.
Pedestrian Benefit
Landscaped areas will be maintained and free from trash. These routinely maintained sidewalks will provide a year-round, aesthetically pleasing environment that will encourage pedestrian activity.
Regular maintenance and repair ensures that the improvements do not reach a state of deterioration or disrepair so as to be materially detrimental to properties adjacent to or in close proximity to the improvements within the proposed Zone. According to the Victoria Transport Policy Institute (2011), streetscapes have a significant effect on how people view and interact with their community.
With streetscapes that are safe and inviting, people are more likely to walk, which can help reduce automobile traffic, improve public health and attract residents to the community.
Maintained walking improvements will enhance the local identity of the Zone, which will lead to a stronger and healthier community. The walking improvements including benches, water fountains and trash receptacles will establish continuity throughout the district. The walking improvements also provide an additional means to enjoy the landscaping improvements.
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A survey conducted by DMB (an Arizona based commercial developer) found that there was a strong demand for communities characterized by pedestrian access, a sense of connection, and a sense of community and diversity (Urban Land Institute, 2006). According to the Urban Land Institute report “Creating Walkable Places: Compact Mixed-Use Solutions,” people want their neighborhoods to provide more opportunities to walk (Urban Land Institute, 2006). A survey sponsored by the Surface Transportation Policy Project found that 55% of respondents would like to walk more, 63% would like to run errands on foot and walk to stores, and 79% would like sidewalks and other places to walk and exercise (Urban Land Institute, 2006). The installation of the inter-connecting sidewalks improves the livability and appeal for the properties.
Security and Safety Benefits
A recent study has found that after landscape improvements were installed, there was a 46% decrease in crash rates across urban arterial and highway sites and a second study reviewed found a 5% to 20% reduction in mid-block crashes after trees and planters in urban arterial roads were put in place.
In addition, there is less graffiti, vandalism, and littering in outdoor spaces with natural landscapes than in comparable plant-less spaces (Wolf, 2010). As residents are active in their neighborhoods there is a proportional reduction in crime as these neighborhoods become more cohesive, self-aware, and self-policing.
Further, by including landscaping in the central portion of streets, this will discourage pedestrians from cutting across the streets and encourage the use of designated pedestrian crossings. The Victoria Transport Policy Institute (2011) has found that streetscapes reduce traffic speeds, and when combined with improved pedestrian crossing conditions, can significantly reduce collisions.
According to the Federal Highway Administration (“FHWA”), sidewalks and walking trails reduce roadway accidents, including pedestrian/motor vehicle accidents. In addition, roadways without sidewalks are more than twice as likely to have pedestrian involved accidents compared to sites with sidewalks on both sides of the street (FHWA, n.d.). In 2008, the National Traffic Safety Administration’s (“NHTSA”) National Pedestrian Crash Report identified California as one of the states with the highest number of pedestrian deaths (NHTSA, 2008).
The maintained improvements will provide an increased level of safety to the property, residents, and visitors to the Zone. Convenient and safe pedestrian access is a critical component to the establishment of a community. Well-maintained and clean sidewalks and walking trails provide a separation between vehicle and pedestrian as well as property and pedestrian, which provides a safety benefit for both property and pedestrian. Safety for pedestrians involves not only a degree of protection from vehicular accidents, but also from criminal activity. Well-maintained areas mitigate crime, especially vandalism, and enhance pedestrian and vehicular safety.
The U.S. Department of Transportation Federal Highway Administration (FHWA, n.d.) notes that annually, around 4,500 pedestrians are killed in traffic crashes with motor vehicles in the United States. Pedestrians killed while “walking along the roadway” account for almost 8 percent of those deaths. Providing safe walkways separated from the travel lanes could help to prevent up to 88 percent of these “walking along roadway” crashes.
Special and General Benefit
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Special benefit has been determined by breaking the landscaped areas into subareas and estimating the special benefit derived to residents in Zone 4 for each subarea discussed below and determining the total general and special benefit as a weighted total of each subarea. Benefits include aesthetic benefits, security and safety benefit, landscaped buffers to traffic, shade from nearby trees and benefits to pedestrians and motorists from landscaping and trash removal adjacent to the walking path and travel ways. These benefits are shared to varying degrees by residents outside of Zone 4 depending on the location of the landscaping improvement relative to arterial roadways (Alcosta Boulevard). That portion of the benefit not attributable to special benefit is considered general benefit or the maintenance responsibility of the Citywide Zone 2.
For locations adjacent to Alcosta Boulevard, including the entry areas on Overlook and Woodland Drives, the majority of the benefit is assumed to be obtained by those residents closest to the improvement and therefore pass it more frequently, and derive benefits from its appearance and buffering effect from the arterial traffic. However, substantial benefit is attributable to passing users of the arterial road. For this reason the benefits is split to 70% special benefit and 30% benefit attributable to general benefit or the Citywide Zone 2.
The remainder of the landscaping improvements are located on the center median islands on Woodview Circle and entry areas. Woodview Circle is located in the interior of the Zone 4- Vista San Ramon area. That area consists of Subdivisions 5467 and 5468. All entrance and exit to these subdivisions is through Overlook and Woodland Drives. Therefore, no through traffic to other locations is possible through Zone 4. In addition, neither subdivision hosts any community improvements such as parks, trails, community facilities or other features that are routinely utilized by non-residents of the community. Access to the subdivision for parking is restricted to residents during potentially high traffic events at the nearby Central Park. For these reasons, the benefit of the improvements on Woodview Circle is entirely attributed to Special Benefit. All Special Benefit costs will be attributed to Special Zone 4, while all other costs will be borne by Citywide Zone 2, which is charged to all assessable lots within the District according to the method of apportionment.
Method of Assessment
Assessments within the District are allocated in accordance with the Benefit Methodology described above and the following Assessment Methodology. Within the zones in Landscape and Lighting District 1984-1, the assessment is determined by the use of the land, the size of the parcel, and the intensity of use of the parcel. Land use is classified as either (1) residential, (2) industrial, or (3) commercial and institutional. Within these use classifications an estimate of benefit is derived by considering the amount of lighting provided, the number of pedestrians generated by the land use, and the enhancement of the security and beauty of the property. The benefits of a single-family home provide the base for "unit" (proportion) calculations. In other words, a single-family home's unit factor is one (1.0). The unit factor for other land uses is proportional to the benefit each parcel receives relative to a single-family home. Uses that involve more people have higher unit factors, uses that have less frontage have lower unit factors. For example, a condominium's unit factor is
0.75 (because there is less street frontage), while commercial property unit factors range from 4 to 36 (because more people use the property and benefit from the improvements). See Appendix E for the full table of street Landscaping & Lighting unit factors.
Once costs are determined, and each parcel's factors are determined, and are divided by the total
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number of factors to determine the cost per factor. Each parcel's factor is then multiplied by the zone's factor cost(s) to determine that parcel’s FY 2023/24 assessment.
The assessment spread shall be the same as that used for the entirety of the District as indicated in the Engineer’s Report.
VII. MAXIMUM ASSESSMENT and PROPOSED ASSESSMENT FOR FY 2023/24 Maximum Assessment
The proposed maximum assessment was determined based on the current and estimated annual maintenance costs and long-term replacement costs for improvements within the Zone. A longterm reserve fund study was conducted and is summarized in Estimated Costs and Reserve Fund Study, Appendix D. Therefore, the Study was based on the most recently available current costs.
Required replacement costs for existing improvements will vary as those improvements meet the end of the anticipated useful life. This will result in fluctuations in actual expenditures in any given year. In order to determine an appropriate assessment rate, replacement costs were estimated using the remaining useful life of existing improvements or full useful life of new replacements.
Variations in the costs were smoothed over a 30-year time period in order to avoid an excessively high maximum assessment rate. Reserves will be used as needed to cover periods of higher expense.
Based on the Reserve Fund Study and 161 Assessment Units the proposed maximum assessment rate in FY 2023/24 shall be $385 per assessment unit.
In order to maintain fiscal viability of the Zone each fiscal year after the base year (FY 2023/24) the maximum allowable annual assessment rate shall be increased by February Consumer Price Index for the San Francisco Bay Area, All Urban Consumers of the calendar year for the assessment.
The distribution of costs between assessable properties is determined by the Assessment Methodology described in Section VII of this Report.
Assessment to be Levied
The assessment to be levied for Zone 4 Special Zone per assessment unit is based on:
1) The maintenance and capital (replacement) costs as distributed between special and general benefit/Zone 2 responsibility (see detailed summary above). 2) The administrative costs for the zone.
3) The number of assessment units in the zone.
4) Maintenance of reserves necessary for cash flow and capital improvement projects.
There are 161 assessment units within the zone.
Total Annualized Maintenance and Replacement Costs = $77,396 General Benefit = ($11,889)
Total Assessable Costs first year= $65,507
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Use of Reserves = $3,454
Amount to be Assessed first year = $62,053
Assessment per Unit = $385/unit
VIII. ASSESSMENT ROLL
The following is a summary of information included in the Assessment Roll that because of its bulk is filed separately with the City Clerk. According to the Landscaping and Lighting Act, the information must include a listing of all parcels of land within the assessment district. Each parcel must be listed by its distinctive designation, a description of the parcel, and the proposed assessment on the parcel in proportion to the estimated benefit it receives from the improvement.
This is done in the following format:
Property Description Property Description FY 23/24
(Assessor's Parcel #) (Assessor's Description) Assessment Total Assessment: $62,053
The lines and dimensions of each parcel are as shown on the maps of the County Assessor of the County of Contra Costa, which by reference is hereby made a part of this Report.
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APPENDIX A
City of San Ramon City Council Resolution No. 2023-036
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APPENDIX B
Update with diagram of Zone 4 only
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ALCOSTA BLVD
BOLLINGER
CYN
RD
WOODVIEW TERR DR
WOODLAND DR
OVERLOOK DR
VISTA
P
OINTE
CIR
WOODVIEW CIR
LONE PINE CT
LYNNBROOK DR
RIDGEVIEW CT
LONGWOOD CT
OVERLOOK CT
HILLTOP CT
LANSFOR D
C T
WOODLAND
CT
City of San Ramon Public Works Department
7000 Bollinger Canyon Rd, San Ramon, CA 94583
±
0 125 250 500
Feet
Landscape and Lighting District 1984-1 - Zone 4
(Vista San Ramon)
Assessment District Diagram
5468
5467
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APPENDIX C
Map of Existing and Proposed Improvements Zone
Details of the landscaping improvements within the Zone and locations of these improvements are outlined in the final maps, subdivision improvement plans, capital improvement plans, and are on file with the City Clerk
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5467 IRON HORSE TRAIL
ALCOSTA BLVD
ALCOSTA BLVD
BOLLINGER
CYN
RD
CAMINO RAMON
WOODLAND DR
CANYON VIEW
CIR
CANYON LAKES DR
WOODVIE W CIR
LYNNBROOK DR
VIST A POIN TE C IR
CANYON WOO
DS
CIR
BOLLINGER CANYON WAY
COPPER RIDGE RD
OPAL CT
SAPPHIRE CT
7000 Bollinger Canyon Rd, San Ramon, CA 94583
± City of San Ramon Public Works Department 0 250 500 1,000 Feet
Map of Existing and Proposed Improvements
Trees
Shrubs
Mulch
Decorative Lighting
Boulders
Irrigation
Entrance Median
Trees
Shrubs
Mulch
1 Irrigation Controller
1 Backflow Preventer
Associated Irrigation
Interior Median
Shrubs, Ground cover
Mulch
2 Irrugation Controllers
1 Backflow Preventer
Associated Irrigation
Arterial
APPENDIX C
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APPENDIX D
Estimated Costs and Reserve Fund Study
Details of the landscaping improvements within the Zone and locations of these improvements are outlined in the final maps, subdivision improvement plans, capital improvement plans, and are on file with the City Clerk.
10.2.a
Packet Pg. 285 Attachment: A: Engineer’s Report for Landscaping and Lighting District No. 1984-1, Zone 4 Vista San Ramon Assessment Increase and Levy of Zone 4 Ballot Measure ‐ Estimated Costs and Reserve Fund Study Capital Costs/Deferred Maintenance/Replacement Costs 2022 $ Year Item Quantity Units Cost Cost per Unit Remaining Life Expected life Annualized cost 1 2 3456 Arterial Tree 92 each 78,200 $ $ 850 20 50 1,564 $ $ 3,910 $ 3,910 $ 3,910 $ 3,910 $ 3,910 $ 3,910 Arterial Shrub 2610 each 78,300 $ $ 30 15 20 3,915 $ $ 5,220 $ 5,220 $ 5,220 $ 5,220 $ 5,220 $ 5,220Arterial Mulch 470 cubic yard 21,446 $ $ 46 3 3 7,149 $ $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 Arterial Remote Control Valve 31 each 6,200 $ $ 200 12 15 413 $ $ 517 $ 517 $ 517 $ 517 $ 517 $ 517 Arterial Master Valve 2 each 610 $ $ 305 10 15 41 $ $ 61 $ 61 $ 61 $ 61 $ 61 $ 61 Arterial Flow Meter 2 each 710 $ $ 355 20 30 24 $ $ 36 $ 36 $ 36 $ 36 $ 36 $ 36 Arterial Backflow 1 each 1,250 $ $ 1,250 20 30 42 $ $ 63 $ 63 $ 63 $ 63 $ 63 $ 63 Arterial Backflow Enclosure 2 each 10,000 $ $ 5,000 25 40 250 $ $ 400 $ 400 $ 400 $ 400 $ 400 $ 400Arterial Irrigation Controller 2 each 8,000 $ $ 4,000 15 25 320 $ $ 533 $ 533 $ 533 $ 533 $ 533 $ 533 Arterial Controller Cabinet 2 each 8,000 $ $ 4,000 15 30 267 $ $ 533 $ 533 $ 533 $ 533 $ 533 $ 533 Total Arterial $ 18,421 $ 18,421 $ 18,421 $ 18,421 $ 18,421 $ 18,421 Entrance Tree 4 each 3,400 $ $ 850 50 50 68 $ $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 Entrance Shrub 113 each 3,390 $ $ 30 15 20 170 $ $ 226 $ 226 $ 226 $ 226 $ 226 $ 226 Entrance Mulch 10 cubic yard 456 $ $ 46 3 3 152 $ $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 Entrance Boulders 8 each $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ Entrance Decorative Lighting 11 each 550 $ $ 50 10 10 55 $ $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 Interior Tree 111 each 94,350 $ $ 850 20 50 1,887 $ $ 4,718 $ 4,718 $ 4,718 $ 4,718 $ 4,718 $ 4,718 Interior Shrub 2660 each 79,800 $ $ 30 15 20 3,990 $ $ 5,320 $ 5,320 $ 5,320 $ 5,320 $ 5,320 $ 5,320 Interior Mulch 200 cubic yard 9,126 $ $ 46 3 3 3,042 $ $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 Interior Dog Bag 2 each 600 $ $ 300 10 15 40 $ $ 60 $ 60 $ 60 $ 60 $ 60 $ 60 Interior Remote Control Valve 16 each 3,200 $ $ 200 10 15 213 $ $ 320 $ 320 $ 320 $ 320 $ 320 $ 320 Interior Master Valve 1 each 305 $ $ 305 10 15 20 $ $ 31 $ 31 $ 31 $ 31 $ 31 $ 31 Interior Flow Meter 1 each 355 $ $ 355 20 30 12 $ $ 18 $ 18 $ 18 $ 18 $ 18 $ 18 Interior Backflow 1 each 1,250 $ $ 1,250 20 30 42 $ $ 63 $ 63 $ 63 $ 63 $ 63 $ 63 Interior Backflow Enclosure 1 each 5,000 $ $ 5,000 25 40 125 $ $ 200 $ 200 $ 200 $ 200 $ 200 $ 200Interior Irrigation Controller 1 each 4,000 $ $ 4,000 15 25 160 $ $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 Interior Controller Cabinet 1 each 4,000 $ $ 4,000 15 30 133 $ $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 Total Capital & Replacement costs $ 33,226 $ 33,226 $ 33,226 $ 33,226 $ 33,226 $ 33,226 Total capital costs including contingency Contingency = 0.1 $ 36,548 $ 36,548 $ 36,548 $ 36,548 $ 36,548 $ 36,548 Operating Costs
Personnel $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777Contracts $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000Utilities $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400Materials & Supplies $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 Total Operating $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 Indirect Costs $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171Transfer from Citywide for arterial share of replacement (General Benefit) $ (5,526) $ (5,526) $ (5,526) $ (5,526) $ (5,526) $ (5,526) Transfer from Citywide for arterial share of operating (General Benefit) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) Total General Benefit $ (11,889) $ (11,889) $ (11,889) $ (11,889) $ (11,889) $ (11,889) Grand Total Capital with contingency ‐ general benefit + operating $ 65,507 $ 65,507 $ 65,507 $ 65,507 $ 65,507 $ 65,507 Required Assessment based on 161 parcels $ 407 $ 406.88 $ 406.88 $ 406.88 $ 406.88 $ 406.88 Smoothed over 30 385 $
Reserve 30,000 $ $ 24,868 $ 19,736 $ 14,604 $ 9,472 $ 4,340 $ (792) Appendix D
page D‐1
10.2.a
Packet Pg. 286
Attachment: A: Engineer’s Report for Landscaping and Lighting District No. 1984-1, Zone 4 Vista San Ramon Assessment Increase and Levy of Zone 4 Ballot Measure ‐ Estimated Costs and Reserve Fund Study 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23
$ 3,910 $ 3,910 $ 3,910 $ 3,910 $ 3,910 $ 3,910 $ 3,910 $ 3,910 $ 3,910 $ 3,910 $ 3,910 $ 3,910 $ 3,910 $ 3,910 $ 1,564 $ 1,564 $ 1,564 $ 5,220 $ 5,220 $ 5,220 $ 5,220 $ 5,220 $ 5,220 $ 5,220 $ 5,220 $ 5,220 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 517 $ 517 $ 517 $ 517 $ 517 $ 517 $ 413 $ 413 $ 413 $ 413 $ 413 $ 413 $ 413 $ 413 $ 413 $ 413 $ 413 $ 61 $ 61 $ 61 $ 61 $ 41 $ 41 $ 41 $ 41 $ 41 $ 41 $ 41 $ 41 $ 41 $ 41 $ 41 $ 41 $ 41 $ 36 $ 36 $ 36 $ 36 $ 36 $ 36 $ 36 $ 36 $ 36 $ 36 $ 36 $ 36 $ 36 $ 36 $ 24 $ 24 $ 24 $ 63 $ 63 $ 63 $ 63 $ 63 $ 63 $ 63 $ 63 $ 63 $ 63 $ 63 $ 63 $ 63 $ 63 $ 42 $ 42 $ 42 $ 400 $ 400 $ 400 $ 400 $ 400 $ 400 $ 400 $ 400 $ 400 $ 400 $ 400 $ 400 $ 400 $ 400 $ 400 $ 400 $ 400$ 533 $ 533 $ 533 $ 533 $ 533 $ 533 $ 533 $ 533 $ 533 $ 320 $ 320 $ 320 $ 320 $ 320 $ 320 $ 320 $ 320$ 533 $ 533 $ 533 $ 533 $ 533 $ 533 $ 533 $ 533 $ 533 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 18,421 $ 18,421 $ 18,421 $ 18,421 $ 18,401 $ 18,401 $ 18,297 $ 18,297 $ 18,297 $ 16,512 $ 16,512 $ 16,512 $ 16,512 $ 16,512 $ 14,134 $ 14,134 $ 14,134 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 226 $ 226 $ 226 $ 226 $ 226 $ 226 $ 226 $ 226 $ 226 $ 170 $ 170 $ 170 $ 170 $ 170 $ 170 $ 170 $ 170$ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 4,718 $ 4,718 $ 4,718 $ 4,718 $ 4,718 $ 4,718 $ 4,718 $ 4,718 $ 4,718 $ 4,718 $ 4,718 $ 4,718 $ 4,718 $ 4,718 $ 1,887 $ 1,887 $ 1,887 $ 5,320 $ 5,320 $ 5,320 $ 5,320 $ 5,320 $ 5,320 $ 5,320 $ 5,320 $ 5,320 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 60 $ 60 $ 60 $ 60 $ 40 $ 40 $ 40 $ 40 $ 40 $ 40 $ 40 $ 40 $ 40 $ 40 $ 40 $ 40 $ 40 $ 320 $ 320 $ 320 $ 320 $ 213 $ 213 $ 213 $ 213 $ 213 $ 213 $ 213 $ 213 $ 213 $ 213 $ 213 $ 213 $ 213 $ 31 $ 31 $ 31 $ 31 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 18 $ 18 $ 18 $ 18 $ 18 $ 18 $ 18 $ 18 $ 18 $ 18 $ 18 $ 18 $ 18 $ 18 $ 12 $ 12 $ 12 $ 63 $ 63 $ 63 $ 63 $ 63 $ 63 $ 63 $ 63 $ 63 $ 63 $ 63 $ 63 $ 63 $ 63 $ 42 $ 42 $ 42 $ 200 $ 200 $ 200 $ 200 $ 200 $ 200 $ 200 $ 200 $ 200 $ 200 $ 200 $ 200 $ 200 $ 200 $ 200 $ 200 $ 200 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 160 $ 160 $ 160 $ 160 $ 160 $ 160 $ 160 $ 160$ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 133 $ 133 $ 133 $ 133 $ 133 $ 133 $ 133 $ 133 $ 33,226 $ 33,226 $ 33,226 $ 33,226 $ 33,069 $ 33,069 $ 32,965 $ 32,965 $ 32,965 $ 29,554 $ 29,554 $ 29,554 $ 29,554 $ 29,554 $ 24,318 $ 24,318 $ 24,318 $ 36,548 $ 36,548 $ 36,548 $ 36,548 $ 36,375 $ 36,375 $ 36,262 $ 36,262 $ 36,262 $ 32,509 $ 32,509 $ 32,509 $ 32,509 $ 32,509 $ 26,750 $ 26,750 $ 26,750 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ (5,526) $ (5,526) $ (5,526) $ (5,526) $ (5,520) $ (5,520) $ (5,489) $ (5,489) $ (5,489) $ (4,954) $ (4,954) $ (4,954) $ (4,954) $ (4,954) $ (4,240) $ (4,240) $ (4,240) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (11,889) $ (11,889) $ (11,889) $ (11,889) $ (11,883) $ (11,883) $ (11,852) $ (11,852) $ (11,852) $ (11,317) $ (11,317) $ (11,317) $ (11,317) $ (11,317) $ (10,603) $ (10,603) $ (10,603) $ 65,507 $ 65,507 $ 65,507 $ 65,507 $ 65,340 $ 65,340 $ 65,258 $ 65,258 $ 65,258 $ 62,040 $ 62,040 $ 62,040 $ 62,040 $ 62,040 $ 56,994 $ 56,994 $ 56,994$ 406.88 $ 406.88 $ 406.88 $ 406.88 $ 405.84 $ 405.84 $ 405.33 $ 405.33 $ 405.33 $ 385.34 $ 385.34 $ 385.34 $ 385.34 $ 385.34 $ 354.00 $ 354.00 $ 354.00 $ (5,924) $ (11,056) $ (16,188) $ (21,320) $ (26,285) $ (31,250) $ (36,133) $ (41,015) $ (45,898) $ (47,563) $ (49,229) $ (50,894) $ (52,559) $ (54,225) $ (50,844) $ (47,464) $ (44,083) Appendix D
page D‐2
10.2.a
Packet Pg. 287
Attachment: A: Engineer’s Report for Landscaping and Lighting District No. 1984-1, Zone 4 Vista San Ramon Assessment Increase and Levy of Zone 4 Ballot Measure ‐ Estimated Costs and Reserve Fund Study 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 $ 1,564 $ 1,564 $ 1,564 $ 1,564 $ 1,564 $ 1,564 $ 1,564 $ 1,564 $ 1,564 $ 1,564 $ 1,564 $ 1,564 $ 1,564 $ 1,564 $ 1,564 $ 1,564 $ 1,564 $ 1,564 $ 1,564 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149$ 413 $ 413 $ 413 $ 413 $ 413 $ 413 $ 413 $ 413 $ 413 $ 413 $ 413 $ 413 $ 413 $ 413 $ 413 $ 413 $ 413 $ 413 $ 413 $ 41 $ 41 $ 41 $ 41 $ 41 $ 41 $ 41 $ 41 $ 41 $ 41 $ 41 $ 41 $ 41 $ 41 $ 41 $ 41 $ 41 $ 41 $ 41 $ 24 $ 24 $ 24 $ 24 $ 24 $ 24 $ 24 $ 24 $ 24 $ 24 $ 24 $ 24 $ 24 $ 24 $ 24 $ 24 $ 24 $ 24 $ 24 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 400 $ 250 $ 250 $ 250 $ 250 $ 250 $ 250 $ 250 $ 250 $ 250 $ 250 $ 250 $ 250 $ 250 $ 250 $ 250 $ 250 $ 250 $ 250 $ 320 $ 320 $ 320 $ 320 $ 320 $ 320 $ 320 $ 320 $ 320 $ 320 $ 320 $ 320 $ 320 $ 320 $ 320 $ 320 $ 320 $ 320 $ 320 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 14,134 $ 13,984 $ 13,984 $ 13,984 $ 13,984 $ 13,984 $ 13,984 $ 13,984 $ 13,984 $ 13,984 $ 13,984 $ 13,984 $ 13,984 $ 13,984 $ 13,984 $ 13,984 $ 13,984 $ 13,984 $ 13,984 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 170 $ 170 $ 170 $ 170 $ 170 $ 170 $ 170 $ 170 $ 170 $ 170 $ 170 $ 170 $ 170 $ 170 $ 170 $ 170 $ 170 $ 170 $ 170 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 1,887 $ 1,887 $ 1,887 $ 1,887 $ 1,887 $ 1,887 $ 1,887 $ 1,887 $ 1,887 $ 1,887 $ 1,887 $ 1,887 $ 1,887 $ 1,887 $ 1,887 $ 1,887 $ 1,887 $ 1,887 $ 1,887 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 40 $ 40 $ 40 $ 40 $ 40 $ 40 $ 40 $ 40 $ 40 $ 40 $ 40 $ 40 $ 40 $ 40 $ 40 $ 40 $ 40 $ 40 $ 40 $ 213 $ 213 $ 213 $ 213 $ 213 $ 213 $ 213 $ 213 $ 213 $ 213 $ 213 $ 213 $ 213 $ 213 $ 213 $ 213 $ 213 $ 213 $ 213 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 12 $ 12 $ 12 $ 12 $ 12 $ 12 $ 12 $ 12 $ 12 $ 12 $ 12 $ 12 $ 12 $ 12 $ 12 $ 12 $ 12 $ 12 $ 12$ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 200 $ 200 $ 125 $ 125 $ 125 $ 125 $ 125 $ 125 $ 125 $ 125 $ 125 $ 125 $ 125 $ 125 $ 125 $ 125 $ 125 $ 125 $ 125 $ 160 $ 160 $ 160 $ 160 $ 160 $ 160 $ 160 $ 160 $ 160 $ 160 $ 160 $ 160 $ 160 $ 160 $ 160 $ 160 $ 160 $ 160 $ 160 $ 133 $ 133 $ 133 $ 133 $ 133 $ 133 $ 133 $ 133 $ 133 $ 133 $ 133 $ 133 $ 133 $ 133 $ 133 $ 133 $ 133 $ 133 $ 133 $ 24,318 $ 24,168 $ 24,093 $ 24,093 $ 24,093 $ 24,093 $ 24,093 $ 24,093 $ 24,093 $ 24,093 $ 24,093 $ 24,093 $ 24,093 $ 24,093 $ 24,093 $ 24,093 $ 24,093 $ 24,093 $ 24,093 $ 26,750 $ 26,585 $ 26,502 $ 26,502 $ 26,502 $ 26,502 $ 26,502 $ 26,502 $ 26,502 $ 26,502 $ 26,502 $ 26,502 $ 26,502 $ 26,502 $ 26,502 $ 26,502 $ 26,502 $ 26,502 $ 26,502 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ (4,240) $ (4,195) $ (4,195) $ (4,195) $ (4,195) $ (4,195) $ (4,195) $ (4,195) $ (4,195) $ (4,195) $ (4,195) $ (4,195) $ (4,195) $ (4,195) $ (4,195) $ (4,195) $ (4,195) $ (4,195) $ (4,195) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (10,603) $ (10,558) $ (10,558) $ (10,558) $ (10,558) $ (10,558) $ (10,558) $ (10,558) $ (10,558) $ (10,558) $ (10,558) $ (10,558) $ (10,558) $ (10,558) $ (10,558) $ (10,558) $ (10,558) $ (10,558) $ (10,558) $ 56,994 $ 56,874 $ 56,792 $ 56,792 $ 56,792 $ 56,792 $ 56,792 $ 56,792 $ 56,792 $ 56,792 $ 56,792 $ 56,792 $ 56,792 $ 56,792 $ 56,792 $ 56,792 $ 56,792 $ 56,792 $ 56,792$ 354 $ 353 $ 353 $ 353 $ 353 $ 353 $ 353 $ 353 $ 353 $ 353 $ 353 $ 353 $ 353 $ 353 $ 353 $ 353 $ 353 $ 353 $ 353 $ (40,703) $ (37,202) $ (33,619) $ (30,036) $ (26,453) $ (22,870) $ (19,287) $ (15,704) $ (12,121) $ (8,538) $ (4,955) $ (1,372) $ 2,211 $ 5,794 $ 9,377 $ 12,960 $ 16,543 $ 20,126 $ 23,710 Appendix D
page D‐3
10.2.a
Packet Pg. 288
Attachment: A: Engineer’s Report for Landscaping and Lighting District No. 1984-1, Zone 4 Vista San Ramon Assessment Increase and Levy of Zone 4 Ballot Measure ‐ Estimated Costs and Reserve Fund Study 43 44 45 46 47 48 49 50
$ 1,564 $ 1,564 $ 1,564 $ 1,564 $ 1,564 $ 1,564 $ 1,564 $ 1,564 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 3,915 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 7,149 $ 413 $ 413 $ 413 $ 413 $ 413 $ 413 $ 413 $ 413
$ 41 $ 41 $ 41 $ 41 $ 41 $ 41 $ 41 $ 41
$ 24 $ 24 $ 24 $ 24 $ 24 $ 24 $ 24 $ 24$ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 250 $ 250 $ 250 $ 250 $ 250 $ 250 $ 250 $ 250$ 320 $ 320 $ 320 $ 320 $ 320 $ 320 $ 320 $ 320 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267 $ 267
$ 13,984 $ 13,984 $ 13,984 $ 13,984 $ 13,984 $ 13,984 $ 13,984 $ 13,984 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68 $ 68
$ 170 $ 170 $ 170 $ 170 $ 170 $ 170 $ 170 $ 170
$ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152 $ 152
$ ‐ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $ ‐ $$ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 55 $ 1,887 $ 1,887 $ 1,887 $ 1,887 $ 1,887 $ 1,887 $ 1,887 $ 1,887 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,990 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 3,042 $ 40 $ 40 $ 40 $ 40 $ 40 $ 40 $ 40 $ 40
$ 213 $ 213 $ 213 $ 213 $ 213 $ 213 $ 213 $ 213
$ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20 $ 20
$ 12 $ 12 $ 12 $ 12 $ 12 $ 12 $ 12 $ 12$ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 42 $ 125 $ 125 $ 125 $ 125 $ 125 $ 125 $ 125 $ 125
$ 160 $ 160 $ 160 $ 160 $ 160 $ 160 $ 160 $ 160
$ 133 $ 133 $ 133 $ 133 $ 133 $ 133 $ 133 $ 133$ 24,093 $ 24,093 $ 24,093 $ 24,093 $ 24,093 $ 24,093 $ 24,093 $ 24,093 $ 26,502 $ 26,502 $ 26,502 $ 26,502 $ 26,502 $ 26,502 $ 26,502 $ 26,502 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 11,777 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000$ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 16,400 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 1,500 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 36,677 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ 4,171 $ (4,195) $ (4,195) $ (4,195) $ (4,195) $ (4,195) $ (4,195) $ (4,195) $ (4,195)$ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (6,363) $ (10,558) $ (10,558) $ (10,558) $ (10,558) $ (10,558) $ (10,558) $ (10,558) $ (10,558)$ 56,792 $ 56,792 $ 56,792 $ 56,792 $ 56,792 $ 56,792 $ 56,792 $ 56,792 $ 353 $ 353 $ 353 $ 353 $ 353 $ 353 $ 353 $ 353
$ 27,293 $ 30,876 $ 34,459 $ 38,042 $ 41,625 $ 45,208 $ 48,791 $ 52,374 Appendix D
page D‐4
10.2.a
Packet Pg. 289
Attachment: A: Engineer’s Report for Landscaping and Lighting District No. 1984-1, Zone 4 Vista San Ramon Assessment Increase and Levy of E-1
APPENDIX E
STREET LANDSCAPING & LIGHTING UNIT FACTORS
By Land Use and Use Code
Use Intensity & Security &
Land Use Code1 Visibility Pedestrian Aesthetics Total
Single Family 11-19 .375 .25 .375 1.00
Condominium 29 .250 .25 .250 .75
Multiple Residential (including hotels, motels)
Units:
Two 21 .50 .50 .50 1.50
Three 22 .75 .75 .75 2.25
Four 23 1.00 1.00 1.00 3.00
Five 24 1.25 1.25 1.25 3.75
6 - 12 25 2.50 2.50 2.50 7.50
13 - 24 26 4.50 4.50 4.50 13.50
25 - 59 27 5.00 10.00 5.00 20.00
60 - 80 28 8.75 17.50 8.75 35.00
81 - 100 28 11.25 22.50 11.25 45.00
101 - 200 28 18.75 37.50 18.75 75.00
201 - 400 28 37.50 75.00 37.50 150.00
401 - 600 28 62.50 125.00 62.50 250.00
601 - 800 28 87.50 175.00 87.50 350.00
801 - 1000 28 112.00 225.00 112.50 450.00
etc. etc. etc. etc. etc. etc.
Industrial 50 - 59 Assessment based on frontage and total area of the parcel.
Commercial and 29 - 49 Please see below
Institutional 70 - 79 Please see below
Industrial (Codes 50 - 59 - Frontage Factor plus Area Factor) Frontage (Ft) Factors Parcel Area (SF) Parcel Area (AC) Factors 0 - 200 4 0 - 25,000 0.00 - 0.57 4
201 - 500 12 25,001 - 100,000 0.58 - 2.29 12
501 - 1000 24 100,001 - 250,000 2.30 - 5.79 24
1001 or more 36 250,001 or more 5.80 or more 36
Commercial and Institutional (Codes 29 - 49 and 70 - 79 - Frontage Factor plus Area Factor) Frontage (Ft) Factors Parcel Area (SF) Parcel Area (AC) Factors 0 - 200 4 0 - 5,000 0.00 - .11 4
201 - 500 8 5,001 - 10,000 0.12 - .22 8
501 - 1,000 12 10,001 - 25,000 .23 - .58 12
1,001 - 3,000 16 25,001 - 100,000 .59 - 2.29 16
3,001 - 5,000 24 100,001 - 500,000 2.30 - 11.49 24
5,001 or more 36 500,001 or more 11.50 or more 36
1 The Use Code is the designation used by the County Assessor's Office to indicate how the land is being used.
10.2.a
Packet Pg. 290 Attachment: A: Engineer’s Report for Landscaping and Lighting District No. 1984-1, Zone 4 Vista San Ramon Assessment Increase and Levy of
CITY COUNCIL STAFF REPORT
DATE:
TO:
FROM:
May 9, 2023
City Council/City Manager
Maria Fierner, Public Works Director
By: Shane Hsieh, Senior Civil Engineer
SUBJECT: RESOLUTION NO. 2023-056 - Authorizing the Creation of the 2023 Storm Damage Repair Project (CIP 100001) with an Authorized Project Budget of $1,290,000, Appropriating $1,540 from the Creek Mitigation Fund, $100,000 from the Drainage Mitigation Fund, $170,900 from the Infrastructure Maintenance Fund, and $1,017,560 from the General Fund Reserve to CIP 100001
EXECUTIVE SUMMARY
The storm events over the New Year’s weekend of 2022 into 2023 caused significant impacts on the City’s drainage facilities. Staff have identified permanent repair projects that are reasonably likely to be reimbursed through State and Federal Public Disaster Relief Funding. That process is managed by the Federal Emergency Management Agency (FEMA) and the California Governor’s Office of Emergency Services (CalOES). However, the City needs to initiate these projects with its own funding. Staff recommends establishing the Capital Improvement Project (CIP) 2023 Storm Damage Repair Project – CIP 100001, and fund the CIP with appropriations from the Creek Mitigation Fund, Drainage Mitigation Fund, Infrastructure Maintenance Fund, and General Fund Reserve, for a total of $1,290,000.
There is a significant chance that the majority of the costs will be reimbursed by FEMA and CalOES, up to 93.75%; however, the timing and amount of reimbursement has not been determined at this time.
RECOMMENDED ACTION
Staff recommends approval of this Resolution authorizing the creation of the 2023 Storm Damage Repair Project (CIP 100001) with an authorized Project Budget of $1,290,000; and appropriating $1,540 from the Creek Mitigation Fund, $100,000 from the Drainage Mitigation Fund, $170,900 from the Infrastructure Maintenance Fund, and $1,017,560 from the General Fund Reserve to CIP 100001.
BACKGROUND
Over the New Year’s weekend of 2022 into 2023 and the following weeks, the City of San Ramon was significantly impacted with rain, local flooding, downed trees, creek bank erosion,
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landslides, and other storm-related damage due to atmospheric river events. Staff have conducted emergency response, debris removal, and some emergency repairs. Some permanent repairs need to have detailed plans and specifications, and environmental permits before construction can commence.
On January 14, 2023, President Biden declared a major disaster (FEMA-4683-DR-CA, “the Disaster”), making federal disaster aid available to California counties affected by the severe winter storms, flooding, landslides, and mudslides during the period from December 27, 2022, to January 30, 2023. Contra Costa County and local public agencies within the County were included for Public Assistance (PA) as part of Amendment 008, announced on February 16, 2023.
Under the PA program, the Federal Emergency Management Agency (FEMA) will potentially cost share eligible emergency work costs at 100% for the first 60 days of the incident period; FEMA could also cost share 75% of eligible permanent work related to repairing damage resulting from the disaster. CalOES, serves as the State’s leadership hub during all major emergencies and disasters, could also share up to 75% of the rest of the costs resulting in a total State and Federal reimbursement level on these projects of up to 93.75% Staff submitted a preliminary list of proposed projects to FEMA for their review and approval.
FEMA representatives will schedule site inspections in the next two months to determine the amount of funding that will be obligated for the recovery efforts.
Staff identified the following projects within the City’s drainage and flood control system that may be eligible for FEMA/CalOES funding:
Norris Creek Sediment Removal
The 3,500-foot long section of the flood control channel has experienced sediment problems over the years. Between 2019 and 2021, the City excavated approximately 5,000 cubic yards of sediment from the earthen channel and three concrete box culverts to restore the design flow capacity of the channel. However, during and after the Disaster, more sediment came from the upper watershed and deposited into the channel, substantially filling it in some locations. It is critical to remove the sediment and restore the flow capacity again before the next rainy season to prevent flooding from similar or smaller storms.
Coyote Creek and South San Ramon Creek Bank Repairs
The flood control channel has suffered erosion damage on channel banks, around concrete structures, and along riprap revetments, at approximately 10 locations between Veracruz Drive and Pine Valley Road. The repair work may include earthwork, biodegradable or environmentalfriendly stabilization methods, riprap replacement or addition in some areas, and modification of the access road to relocate away from the damaged sites.
Water Quality Control Ponds Riser Repair
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The Disaster resulted in a severe rise of water level in the Water Quality Control Ponds (WQCPs) maintained by the City. These ponds serve to filter pollutants from the storm water, provide storm water detention, and provide other environmental benefits. The rapid increase in pond depth created an upward pressure on the outlet riser pipes. Three of these pipes were found damaged and dislodged. The repair work would restore the riser pipes and the functions of the WQCPs.
DISCUSSION
The proposed projects are considered permanent work under the PA Program, and the deadline to complete the work is 18 months from the declaration date. Although the City may apply for time extensions with written requests, local agencies need to show good faith efforts to complete the projects as soon as possible.
Typically, the repairs and maintenance of flood control channels and other drainage facilities are funded with available Creek Mitigation and Drainage Mitigation Funds, through the Citywide Drainage and Infrastructure Repairs Project (CIP 915548). Based on the urgency of FEMA/CalOES funding applications and the need to repair the damage to reduce future flood loss risks, staff recommends establishing the 2023 Storm Damage Repairs Project (CIP 100001) for these specific repair projects.
Design, permitting, mitigation, and construction are all potentially eligible for the FEMA/CalOES funding. A summary of the estimated costs for these projects is as follows:
Project Design Permitting Mitigation Construction Contingency Total Norris Creek
Sediment Removal $70,333 $46,889 $70,556 $468,889 $70,333 $727,000 Coyote and South San
Ramon Creek Repairs $47,250 $31,500 $47,000 $315,000 $47,250 $488,000 WQCPs Riser Repairs $7,268 $4,845 $7,169 $48,450 $7,268 $75,000 TOTAL $1,290,000
The current balances of the Creek Mitigation and Drainage Mitigation Funds are not sufficient for the estimated total costs of the repairs. During the Infrastructure Committee meeting on April 27, 2023, staff recommended allocating $170,900 from the Infrastructure Maintenance Fund to CIP 100001 because it falls within one of the criteria of the funding prioritization process. In order to provide for a rapid completion of the projects, staff is recommending that $1,017,560 be allocated from the General Fund Reserve to CIP 100001 to fund the remaining of the estimated total costs.
FISCAL ANALYSIS
A summary of the funding allocations being requested is as follows:
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Fund Amount Appropriation Action
Creek Mitigation Fund $1,540 Appropriate available funds to CIP Drainage Mitigation Fund $100,000 Appropriate available funds to CIP Infrastructure Maintenance Fund $170,900 Appropriate to CIP General Fund Reserve $1,017,560 Appropriate to CIP
Total: $1,290,000
The current Creek Mitigation Fund balance is $1,541; Drainage Mitigation Fund is $103,587.
Reimbursing the General Fund Reserve will be a priority for any FEMA funding that is approved from the PA Program. The remaining FEMA funds will be allocated to the Infrastructure Maintenance Fund, Creek Mitigation Fund, and Drainage Mitigation Fund.
STEPS FOLLOWING APPROVAL
Staff will work with FEMA and CalOES to finalize the project list and funding obligations.
Design and permitting will commence as soon as possible. It is anticipated that most of the repair work will be completed by winter 2024.
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RESOLUTION NO. 2023-056
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN RAMON AUTHORIZING THE CREATION OF THE 2023 STORM DAMAGE REPAIR PROJECT (CIP 100001) WITH AN AUTHORIZED PROJECT BUDGET OF $1,290,000, APPROPRIATING $1,540 FROM THE CREEK MITIGATION FUND, $100,000 FROM THE DRAINAGE MITIGATION FUND, $170,900 FROM THE INFRASTRUCTURE MAINTENANCE FUND, AND $1,017,560 FROM THE GENERAL FUND RESERVE TO CIP 100001
WHEREAS, the storm events over the New Year’s weekend of 2022 into 2023 caused significant impacts on the City’s drainage facilities; and WHEREAS, on January 14, 2023, President Biden declared a major disaster (FEMA4683-DR-DA; and WHEREAS, on February 16, 2023, Contra Costa County and local public agencies within the County were included for Public Assistance as part of Amendment 008; and WHEREAS, staff have identified permanent repair projects that are reasonably likely to be reimbursed through State and Federal Public disaster relief funding; and WHEREAS, it is important to repair this damage prior to next year’s rainy season; and WHEREAS, $1,541 is available in the Creek Mitigation Fund and $103,587 is available in the Drainage Mitigation Fund; and
WHEREAS, the City needs to initiate these projects with its own funding; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of San Ramon hereby authorizes the creation of the 2023 Storm Damage Repair Project (CIP 100001), authorizing the Project Budget of $1,290,000, and appropriating $1,540 from the Creek Mitigation Fund, $100,000 from the Drainage Mitigation Fund, $170,900 from the Infrastructure Mitigation Fund, and $1,017,560 from the General Fund Reserve to CIP 100001.
PASSED, APPROVED, AND ADOPTED, at the meeting of May 9, 2023, by the following votes:
AYES:
NOES:
ABSENT:
ABSTAIN:
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________________________
David E. Hudson, Mayor
ATTEST:
_________________________
Joan Snashall, Acting City Clerk
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CITY COUNCIL STAFF REPORT
DATE:
TO:
FROM:
May 9, 2023
City Council/City Manager
Christina Franco, City Clerk
By: Joan Snashall, Acting City Clerk
SUBJECT: Consideration Of, and Direction to Staff Regarding Filling the Pending Vacancy on the Planning Commission
RECOMMENDED ACTION
Staff recommends that the City Council discuss and provide direction to staff regarding the process to fill a pending vacancy on the Planning Commission.
BACKGROUND/DISCUSSION
The Planning Commission consists of five regular members with staggered terms. The City Clerk's Office was notified on Monday, April 17, 2023 that Corie Edwards is resigning from the Commission effective Wednesday, May 17, 2023. Therefore, resulting in a pending vacancy on the Commission with a term to expire June 30, 2025.
There are currently eight applications on file with the City Clerk’s Office for the Commission.
The Clerk’s Office keeps unsuccessful applications on file for six months. The City Council interviewed Madhuri Adettiwar, Laxmi Bhat, Dave Curtis, Palllavi Gandhi, Sarah Gao, Srinivasa Manapragada, John McLaurin, and Rajiv Ojha, at a noticed special meetings on April 5, 2023.
The audio recording of the special meeting is available for review.
The Clerks office has opened recruitment soliciting applications for an upcoming vacancy due to a term expiration of June 30. 2023 for a current member. The appointed applicant’s term would not begin until July 1, 2023.
With the adoption and certification of the Housing Element in February, staff is proceeding with amending the General Plan and Zoning Ordinance to align with the Certified Housing Element.
Measure G (1999), requires that subsequent amendments to the General Plan be adopted by a 4/5 vote of the City Council after recommendation in favor of such amendment is made by a 4/5 vote of the Planning Commission following a minimum of three public hearings before both the Planning Commission and City Council. As with past General Plan Updates, the first public hearing is held jointly with the City Council and Planning Commission, and is scheduled for May 30, 2023. If a Commissioner is appointed from the eight applicants who recently interviewed, the Commissioner would have the benefit of participating in the May 30, 2023 public hearing.
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Staff is requesting for the City Council to provide direction regarding the process to fill the pending vacancy created by Corie Edward’s resignation; to appoint by application from the eight applicants who recently interviewed, or to include this vacancy with the upcoming recruitment allowing the position to be unfilled until July 1, 2023.
FISCAL ANALYSIS
None.
STEPS FOLLOWING APPROVAL
Staff will proceed with the council’s decision.
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