MINUTES OF THE
CITY OF SAN RAMON
CITY COUNCIL MEETING
May 9, 2023
1. CALL TO ORDER/ROLL CALL
The meeting was called to order at 7:00 p.m.
Attendee Name Title Status Arrived
Dave Hudson Mayor Present 7:00 PM
Mark Armstrong Vice Mayor Present 7:00 PM
Scott Perkins Councilmember Present 7:00 PM
Marisol Rubio Councilmember Present 7:00 PM
Sridhar Verose Councilmember Present 7:00 PM
Also in attendance; Interim City Manager Steven Spedowfski, City Attorney Martin Lysons, Acting City Clerk Joan Snashall, Parks and Community Services Directory Kathi Heimann, Finance Division Manager Candace Daniels, Public Works Director Robin Bartlett, Senior Civil Engineer Shane Hsieh, and Office Specialist Lisa Schlotz.
2. PLEDGE OF ALLEGIANCE
The Pledge of Allegiance was led by Councilmember Perkins.
3. ANNOUNCEMENTS
3.1 Changes and Additions to the Agenda
3.2 If you wish to speak under Public Comment or regarding an agenda item please fill out a speaker card located in the back of the room and submit it to the City Clerk. If you are participating remotely, click the "Raise Your Hand" button on your computer or *9 on your telephone to request to speak when Public Comment is being taken on the Agenda item.
3.3 Board, Committee and Commission Meetings
A complete list of upcoming meetings may be found on the City's website at:
www.sanramon.ca.gov. Subscription service is available at the link for automatic meeting notification. Contact the City Clerk with questions, (925) 973-2539.
4. PUBLIC COMMENT
Public comment was received from Chitra Vinnakota.
5. CONSENT CALENDAR
Consent Calendar items are considered routine and are acted upon by the City Council with a single action. Members of the audience wishing to provide public input may request (by email to the City Clerk or under Item 4 Public Comment) that the City Council remove the item from the 2 City Council Meeting – May 9, 2023
Consent Calendar. Members of the public may request that items be removed from the Consent Calendar, however, the decision to remove the item is solely at the discretion of the City Council.
With respect to the approval of resolutions and ordinances, the reading of the title thereto shall be deemed a motion to waive a reading of the complete resolution or ordinance and unless there is a request by a Council member that the resolution or ordinance be read in full, further reading of the resolution or ordinance shall be deemed waived by unanimous consent of the Council.
Vice Mayor Armstrong's motion to approve the consent calendar items 5.1-5.7 with recommended corrections to item 5.4 was seconded by Cm.Verose. The motion passed 5- 0-0-0.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Mark Armstrong, Vice Mayor
SECONDER: Sridhar Verose, Councilmember
AYES: Hudson, Verose, Armstrong, Perkins, Rubio
5.1 City Council - Regular Meeting - Apr 25, 2023 7:00 PM Recommendation: Accept Minutes
5.2 Resolution No. 2023-047 - Accepting the Work by Chrisp Company for Construction of the Citywide Bicycle Network Improvements and Enhancements Project (CIP 905613) Phase II as Complete and Authorizing the City Clerk to File a Notice of Completion with the Contra Costa County Clerk Recorder's Office Recommendation: Approve Resolution No. 2023-047
5.3 Resolution No. 2023-048 - Authorizing the Mayor to Execute an Agreement with VSS International, Inc. for the Construction of On-Call Crack Seal, Slurry Seal, and Related Pavement Repairs in an Amount Not to Exceed $499,999 and a Term through June 30, 2025, with the Option to Renew the Agreement for Up to One Succeeding, One-Year Term
Recommendation: Approve Resolution No. 2023-048
5.4 Resolution No. 2023-049 - 2023-049 : Authorizing the Mayor to Execute an Agreement with Maze & Associates, Inc. for Professional Audit Services, Including Preparation of the Annual Comprehensive Financial Report and the Annual State Controller’s Office Report for Fiscal Years 2022-23 through 2025- 26 (Four Years) with an Option to Extend for Two Additional One-Year Periods in an Amount Not to Exceed $450,145
Recommendation: Approve Resolution No. 2023-049
5.5 Resolution No. 2023-050 - Adopting a List of Projects for FY 2023/2024 Funded by Senate Bill 1, the Road Repair and Accountability Act of 2017 Recommendation: Approve Resolution No. 2023-050
3 City Council Meeting – May 9, 2023
5.6 Resolution No. 2023-051 - Authorizing Approval of Purchases with Hunt & Sons for the Provision of Bulk Fuel Supply and Delivery for a Total Cumulative FiveYear Amount Not to Exceed $1,250,000 through June 30, 2028 Recommendation: Approve Resolution No. 2023-051
5.7 Resolution No. 2023-052 - Authorizing Approval of Purchases for the Provision of Pool and Fountain Chemicals with Leslie's Poolmart for a Total Cumulative Five-Year Amount Not to Exceed $420,000 through June 30, 2028 Recommendation: Approve Resolution No. 2023-052
Resolution No. 2023-053 - Authorizing Approval of Purchases for the Provision of Pool and Fountain Chemicals with Lincoln Aquatics for a Total Cumulative Five-Year Amount Not to Exceed $240,000 through June 30, 2028 Resolution No. 2023-054 - Authorizing Approval of Purchases for the Provision of Pool and Fountain Chemicals with Northstar Chemical DBA Pacific Star Chemical, LLC, for a Total Cumulative Five-Year Amount Not to Exceed $1,020,000 through June 30, 2028
Recommendation: Approve Resolution Nos. 2023-052, 2023-053, and 2023-054
6. SPECIAL PRESENTATIONS
6.1 Proclamation declaring May 20-26, 2023 as National Safe Boating Week.
Presentation by Vice Mayor Armstrong to Greg Olsen, Branch Chief United States Coast Guard Auxiliary.
6.2 Special Recognition for Make-A-Wish recipient Nirav Udupu who wrote and published a book titled “The Rise of the Wild Cards”. Introduction by Kathi Heimann, Parks and Community Services Director and Susie Falk, Vice President of Programs for Make-A-Wish Greater Bay Area. Presentation by Vice Mayor Armstrong.
7. DEFERRED CONSENT ITEMS
8. CITY COUNCIL APPOINTMENTS
9. UNFINISHED BUSINESS
10. NEW BUSINESS
10.1 Annual Audit Report for the City of San Ramon for the Fiscal Year Ended June 30, 2022
Recommendation: Accept Report
Finance Division Manager Candace Daniels presented the staff report. 4 City Council Meeting – May 9, 2023
Mayor Hudson opened public comment. There was no public comment. Mayor Hudson closed public comment.
Cm. Rubio's motion to accept the annual audit report for the fiscal year ended June 30, 2022 was seconded by Cm. Perkins. The motion passed 5-0-0-0.
RESULT: APPROVED [UNANIMOUS]
MOVER: Marisol Rubio, Councilmember
SECONDER: Scott Perkins, Councilmember
AYES: Hudson, Verose, Armstrong, Perkins, Rubio
10.2 Resolution No. 2023-055 - Approving the Landscaping & Lighting District No. 1984-1 Zone 4, Vista San Ramon Engineer’s Report for an Assessment Increase for FY 2023/24, Declaring the City’s Intention to Conduct Property Owner Assessment Ballot Proceedings, Adopting a Resolution of Intention to Levy and Collect Assessments for FY 2023/24, and Setting a Public Hearing for June 27, 2023
Recommendation: Approve Resolution No. 2023-055
Public Works Program Manager Jon Bell presented the staff report.
Mayor Hudson opened public comment. Public comment was received from Tywon Sacontrie. Mayor Hudson closed public comment.
Cm. Verose's motion to approve Resolution No. 2023-055, approving the Landscaping & Lighting District No. 1984-1 Zone 4, Vista San Ramon Engineer's Report for an assessment increase for FY 2023/24, declaring the City's intention to conduct property owner assessment ballot proceedings, adopting a resolution of intention to levy and collect assessments for FY 2023/24, and setting a public hearing for June 27, 2023 with the recommended amendment was seconded by Cm. Perkins. The motion passed 5-0-0-0.
RESULT: APPROVED [UNANIMOUS]
MOVER: Sridhar Verose, Councilmember
SECONDER: Scott Perkins, Councilmember
AYES: Hudson, Verose, Armstrong, Perkins, Rubio
10.3 Resolution No. 2023-056 - Authorizing the Creation of the 2023 Storm Damage Repair Project (CIP 100001) with an Authorized Project Budget of $1,290,000, Appropriating $1,540 from the Creek Mitigation Fund, $100,000 from the Drainage Mitigation Fund, $170,900 from the Infrastructure Maintenance Fund, and $1,017,560 from the General Fund Reserve to CIP 100001 Recommendation: Approve Resolution No. 2023-056
Staff report by Senior Civil Engineer Shane Hsieh.
5 City Council Meeting – May 9, 2023
Mayor Hudson opened public comment. Public comment was received from Tywon Sacrontrie. Mayor Hudson closed public comment.
Cm. Perkins' motion to approve Resolution No. 2023-056, authorizing the creation of the 2023 Storm Damage Repair Project (CIP 100001) with an authorized project budge of $1,290,000, appropriating $1,540 from the Creek Mitigation Fund, $100,000 from the Drainage Mitigation Fund, $179,900 from the Infrastructure Maintenance Fund, and $1,017,560 from the General Fund Reserve to CIP 100001 was seconded by Vice Mayor Armstrong. The motion passed 5-0-0-0.
RESULT: APPROVED [UNANIMOUS]
MOVER: Scott Perkins, Councilmember
SECONDER: Mark Armstrong, Vice Mayor
AYES: Hudson, Verose, Armstrong, Perkins, Rubio
10.4 Consideration Of, and Direction to Staff Regarding Filling the Pending Vacancy on the Planning Commission
Recommendation: Receive Report and Provide Direction to Staff Acting City Clerk Joan Snashall presented the staff report.
Mayor Hudson opened public comment. Public comment was received from Tywon Sacrontrie. Mayor Hudson closed public comment.
Cm. Perkins' motion to appoint Dave Curtis to fill the remainder of Corie Edwards term was seconded by Cm. Verose.
Vice Mayor Armstrong's substitute motion to wait until the close of the current recruitment, and to consider all new and previous applicants by interview or application only, and appoint two applicants, one to begin immediately, and one to begin July 2023, was seconded by Cm. Rubio. The substitute motion was defeated 2-3-0-0.
RESULT: DEFEATED
MOVER: Mark Armstrong, Vice Mayor
SECONDER: Marisol Rubio, Councilmember
AYES: Armstrong, Rubio
NOES: Hudson, Verose, Perkins
Cm. Perkins motion came back for consideration. The Motion passed 5-0-0-0.
RESULT: APPROVED [UNANIMOUS]
MOVER: Scott Perkins, Councilmember
SECONDER: Sridhar Verose, Councilmember
AYES: Hudson, Verose, Armstrong, Perkins, Rubio
6 City Council Meeting – May 9, 2023
11. CITY MANAGER'S AND CITY COUNCIL MEMBERS' COMMENTS
Public comment was received from Tywon Sacrontrie, and Dinesh Govindarao.
12. PUBLIC COMMENT
Public comment was received from Tywon Sacrontrie.
13. ADJOURNMENT
The meeting was adjourned at 8:53 p.m.